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Annual Report 2017-2018

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Annual Report 2017-2018 Annual Report 2017-2018. Volunteers don’t get paid, not because they’re worthless, but because they’re priceless.’ Sherry Anderson Welcome and thank you all for attending our 57th annual meeting. We frequently make comments on how fast time is slipping by and when you look at what we have done in the past year it is no wonder that we sometimes think will there ever be a time when we can take things a little easier. It has been a very demanding year in terms of the number and types of issues we have dealt with. Members Our membership for the year was fairly consistent with the previous year. The number of members as at 31 August was 128 with 88 living within the local area – 68%. A further 21 live in NSW, 10 in ACT, 5 in Qld, 3 in Vic and 1 in WA. During the past year we lost our valued museum volunteer Mavis Armour who passed away on 13 October. The recognition of the service of active longstanding members is important and last December we awarded Life Membership to four members – Maureen Collins, Roma Longley, Diana MacQuillan and Bill Pigram. Between them they have contributed almost eight decades of service to the society. Administration We must recognise that the everyday life of the Society is becoming more complex. Issues such as Working with Children checks are a fact of life for anyone volunteering in our museum. The Society’s insurance does not cover criminal incidents involving children. It is a simple process to complete an application online and then call at the Service Centre with your identification. The Committee members can assist if needed. Letters of support have been written for the Yass Valley Council for a Department of Veterans’ Affairs grant to repair the windows to the front of the Soldiers’ Memorial Hall; the Yass Antique Farm Machinery Club in support of grant to house their collection and another in support of funding for the recent Irish and Celtic Music Festival. The Society has a responsibility to respond to development applications lodged with the Yass Valley Council, if and when heritage sites are impacted upon. After consulting our members we prepared a submission in response to the large scale development to the west of Laidlaw Street which will have a visual impact upon historic Cliftonwood, and physical impact upon the site of an early brickworks and slaughterhouse. It could also potentially impact upon the site of the former Watson’s Mill should no proper precautions be taken before work begins. Our submission drew unwelcome comments from the developers WMDG Group Holdings Pty Ltd however we stand by the comments we made regarding the somewhat cursory nature of the reports and lack of undertaking to follow up recommendations made by the consultants. Six members attended the Royal Australian Historical Society conference at Cowra last October and took the opportunity to do some networking. Museum ownership The most significant issue of the year was the finalization of the ownership of the museum when it passed from Yass Valley Council to the Society on 22 March with the final registration of the transfer on 11 April just one week short of the anniversary of the process starting. Delays included awaiting a decision on a dispensation to pay stamp duty (saving the society more than $10,000). Council’s decision to grant the transfer, the ANZ Bank not being able to find the relevant documents and then the actual registration process. In all it cost us $406 in registration fees and a further $500 for the solicitors – a massively reduced fee. Here we must acknowledge the Yass Valley Council that has paid the rates and insurance on the museum property (when it was held in Council’s name) since it was purchased in 1984. They have honoured the undertaking made at the time and will continue to pay land rates as well as water and sewerage connection fees. The only additional expense we have incurred is the insurance of $868 for the building arranged through the Royal Australian Historical Society’s insurance brokers. Grants & donations The Community Grant of $5,000 from Yass Valley Council has been acquitted with the purchase of a portable ramp, a smaller threshold ramp and the construction of ten display cases for the museum. The delay in the transfer of the museum ownership hindered the possibility of capital works grants this year but now as the legal owners we will pursue funding for further improvement wherever practical. We were disappointed that our grant application to the Royal for the development of an app for smart phones to interpret the Comur Street models in the museum was unsuccessful. Nor were we were successful in our expression of interest to Mike Kelly’s office to submit an application for the Department of Veterans’ Affairs – Centenary of Anzac 2014-2018 Grant to digitise the Yass Courier for the period of the Great War. Ironically the Yass newspapers are in the process of being digitised and added to Trove which will be welcomed by researchers but we have been unable to find out how the cost of some $96,000 has been financed. However a recent expression of interest has brought an invitation to submit an application for a Stronger Communities Grant to reroof the front section of the museum and this will be submitted within the next few days. The society has been the beneficiary of a number of cash donations from members and non members totalling $1,222, an increase of about 40% over the previous year. In addition to cash donations we have received several pieces of electronic equipment courtesy of Tony MacQuillan. Fundraising Most of our activities return a profit but I will leave the financial aspects to our Treasurer Anne Pigram however I want to say I heartfelt thank you to all who organise, cater, sell tickets and carry out the numerous tasks that contribute to the fundraising of the society. For a second year we had a major raffle – this time the Yass Experience – two nights at the Globe B & B and dinner at Clementine’s Restaurant. The result was a profit of $1,956. The winner was our Facebook guru Rachel Purdy whose ticket was the second one sold – it paid to get in early. Museum Bill Pigram has continued as our Museum Coordinator organizing the roster, reminding guides in advance of their designated days and taking care of repairs. My thanks go to Bill for his dedication in cataloguing a significant portion of the collection using Mosaic software and he has also attended several courses related to museum collections. My sincere thanks also to all volunteers who open the museum, clean it, work in the garden and all the other tasks necessary for it open to the public, many of them ‘double dipping’ as they also volunteer at the archives. In November the society’s collection policy was reviewed and amendments made to bring it into line with current practice and it will shortly be available on the website for anyone interested in what we collect and how we manage the objects in the collection. Responsibility for others and ourselves is paramount. For this reason after several long and serious discussions the decision has been made that two volunteers be rostered on whenever the museum is open. It is a work safety issue and we need to safeguard not only against accidents but also as a security measure for volunteers and the items in the collection. We are aware that some volunteers prefer to work alone but we must be consistent. With a new exhibition in place and free admission until the end of February there is every likelihood that visitor numbers will increase giving you the opportunity to interact with greater numbers of the public. We are anxious to hear from members and others who are willing to guide at the museum. There will be two training sessions for volunteers – one in the morning and another on a different day in the afternoon. Please do make the effort to attend a short program that is not just about keys and dust covers but one that is intended to ensure your wellbeing while you are at the museum. The portable ramp is an addition that will allow wheelchair access to the display areas. The decision to try an admission free period to the end of February will allow us to gauge if this approach is worthwhile continuing. Over the past year we trialed free admission in February with a more than satisfactory increase in visitor numbers. Over the previous three years there was an average of 33 visitors during February but this year the number was 163 people. Over the June long weekend we offered free admission and had just over 100 visitors. While there was a decrease of $85.00 in museum entrance fees there was an increase in visitor numbers. The largest groups we have at the museum are the pupils from Yass Public School generally aged from six to eight years and another group from Berinba Primary School. Amongst the adult group visits were the Macquarie Probus Club as part of A Taste of Yass Valley and the Coffs Harbour Friendly Travel Club. Our year started with fourteen members thoroughly cleaning the storage space and tidying the garden with several utility loads of rubbish and waste being taken to the tip. Every Wednesday over the past two months (as well as numerous other days) there has been a mammoth effort by a handful of members who have had to get things done in preparation for the reopening on Saturday 20 October.
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