The 49 th Annual Meeting of the
Ann Arbor, Michigan Bentley Historical Library Gerald R. Ford Presidential Library June 20-22, 2007
The Michigan Archival Association invites you to attend its RE ONFERENCE ORKSHOP annual meeting to be held in beautiful Ann Arbor. The meeting P -C W sites and workshop will take place at the Bentley Historical and Fair Use & Fairly Used: the Gerald R. Ford Presidential Libraries. Tours will feature nearby sites, such as the William L. Clements Library and Copyright in the Archives University of Michigan’s Special Collections, the Jiffy Mix plant, and Forest Hill Cemetery, as well as the Ford and Instructors: Lance Werner and Nicholas Bozen. A pre- th Bentley Libraries themselves. There are many more sites for conference workshop will be held Wednesday, June 20 . See Page you to see and enjoy—all within walking distance of the hotel 5 for additional information. and Libraries. REGISTRATION KEYNOTE SPEAKER The registration fee includes: Anna-Lisa Cox • All Sessions
• Breakfast, Refreshments, and Lunch on both days Registration fees are as follows: • MAA members, postmarked by April 27: $60 • MAA members, postmarked April 28-June 1: $70 • Non-members, postmarked by June 1: $75 • Students, postmarked by June 1: $45 Do not mail registration after June 1 st ! • MAA members, walk-in: $80 • Non-members, walk-in: $85
LODGING
Accommodations this year are at the Ann Arbor Holiday Inn Anna-Lisa Cox is a recipient of the NEH Younger Scholars near the University of Michigan , 3600 Plymouth Road, only 4 Award, the Gilder Lehrman Foundation Fellowship, and the miles from the University of Michigan’s Central Campus. Pew Younger Scholars Fellowship. She received her M.Phil. in • Rate $86 per night, for Wednesday, June 20-Friday, June social anthropology from the University of Cambridge, and her nd Ph.D. in American history from the University of Illinois. She 22 . Price does not include state and local taxes. • Reservations at the group rate will be accepted through is currently a Scholar in Residence at the Newberry Library, th th Chicago; and is an active historian, writer, and lecturer on the May 30 . Reservations received after May 30 will be history of race relations in the 19th-century Midwest. subject to available space and prevailing rates. • Reservations are made by calling toll free 1-800-800- Cox will discuss her book, A Stronger Kinship: One Town’s 5560. Mention that you are staying as part of the MAA Extraordinary Story of Hope and Faith, detailing the Conference to get the meeting rate. development of Covert, a biracial community in the southwest • Check-in is 3:00 p.m.; check-out, 11:00 a.m. portion of Michigan. Drawing upon private diaries, overlooked • Hotel parking is free. documents, oral histories, and contemporary records, Cox gives • Complimentary shuttle service to the Bentley and Ford us an intimate glimpse of these people and their ability to do Libraries is available for guests of the hotel. what seemed impossible in the late 1800s: loving one's • Please note the hotel’s strict smoking policy, see Page 4 . neighbor-regardless of skin color.
THURSDAY , JUNE 21, 2007
7:30 a.m. – 9:30 a.m. Weaving the Perfect Web This session will cover the conventional process of building a Registration and Breakfast Website. Topics include task flow diagrams, criteria for content specific Websites, analysis and research, design, building options, 8:30 a.m. – 10:45 a.m. as well as testing and usability. An overview of the Bentley Historical Library's Website redesign will be presented. Tours – See Page 4 for Additional Information • Polly Reynolds, Bentley Historical Library • Andreas Hug, University of Michigan 9:00 a.m. – 10:30 a.m. • Chair Portia Vescio, Michigan State University
Pop Goes Michigan 12:30 p.m. – 2:00 p.m. Revisit the pop culture of Michigan from both the archivist’s and researcher's perspective. Discussions include the Parade Lunch – Followed by Business Meeting and Raffle Company, Vernor’s, and organized crime in Detroit. • Scott Bernstein, Author Motor City Mafia: A Century of 2:15 p.m. – 3:45 p.m. Organized Crime in Detroit • Romie Minor, Co-author Detroit’s Thanksgiving Day Celebrating America Parade What makes presidential libraries so different, and how are those • Larry Rouch, Author The Vernor’s Story: From Gnomes differences accounted for in terms of staffing, policies, to Now organization, and outreach? Also, hear about the Ford Library’s • Chair Sharon Carlson, Western Michigan University experiences with President Ford's funeral and memorial observances. Scrapper Keepers • Elaine Didier, Gerald R. Ford Presidential Library and In addition to providing an outline of the history of scrapbooks, Museum possible archival uses, and future considerations, this session will • David Horrocks, Gerald R. Ford Presidential Library and discuss the issues and decisions that need to be made regarding Museum scrapbook conservation, digital preservation, and access. • Craig Wright, Hoover Presidential Library • Rebecca Bizonet, The Henry Ford • Chair Robert Garrett, Archives of Michigan • Christopher Rennie, University of Michigan • Shannon Zachary, University of Michigan The Digital Ice Age • Chair Cynthia Read-Miller, The Henry Ford Will the E-mail, digital images, Websites, and electronic databases of today survive into the future; or will the 21 st century 10:30 a.m. – 10:45 a.m. reflect a black hole in history? This session discusses the best practices for the preservation of electronic records, as well as the Refreshments legal ramifications and requirements for different types of e- records. 10:45 a.m. – 12:15 p.m. • Nancy Deromedi, Bentley Historical Library • Caryn Wojcik, Michigan Records Management Services First, Do No Harm • Chair Aprille McKay, University of Michigan Discussions include the proper conservation of paper-based archival materials and, through archival discovery, a look at the Gimme My Papers Back! life of Dard Hunter, the paper historian whose writings form the This session will discuss the nightmares of deaccessioning: cornerstone of our knowledge about handmade paper history, possible courses of action and things to consider when technology, and materials. Beyond the significance of his books, deaccessioning either entire collections or portions of collections, one of Hunter’s greatest accomplishments was the establishment and how to avoid deaccessioning dilemmas through appraisal, of the Dard Hunter Paper Museum. comprehensive collection development policies, and deeds of • Eric Alstrom, Michigan State University gift. • Cathleen Baker, University of Michigan • Suzan Alteri, Wayne State University • Chair Ann Flowers, Bentley Historical Library • John Gibson, Detroit Public Library
• Amy Reimann, Starr Commonwealth Movin’ On Up • Chair Sarah Roberts, Michigan State University This session focuses on the trials and tribulations of moving or storing collections off-site due to renovation or new building. 4:00 p.m. – 6:00 p.m. Hear from archivists about their experiences in everything from packing and inventory control to underground tunnel storage and Reception, Bentley Historical Library non-English speaking movers. • Terry Hoover, The Henry Ford 6:00 p.m. – 7:30 p.m. • Suzanne Kent, Harper Woods Public Library • Geoffrey Reynolds, Hope College Tours – See Page 4 for Additional Information • Chair Maria Ketcham, Detroit Institute of Arts
2 FRIDAY , JUNE 22, 2007
8:00 a.m. – 10:00 a.m. Less Is More: Minimal Processing In an effort to decrease processing backlogs, some archivists have Registration and Breakfast been experimenting with “light processing,” or doing as little handling and describing of a collection as possible while still 9:00 a.m. – 10:30 a.m. providing adequate access to researchers. Speakers in this session will discuss their experiences and invite input from the audience. Collecting Controversy, Part Deux • Sarah Roberts, Michigan State University Continuing from last year’s most popular session, Part Deux will • Portia Vescio, Michigan State University cover outrageous donor requests, challenging processing • Chair Susan Panak, Spring Arbor University decisions, contentious disagreements over provenance, and public reaction and over-reaction. Discussions will surround the so- called Michigan Relics, or "Soper Frauds,” and the Marcelline 12:30 p.m. – 2:00 p.m. Hemingway Sanford Collection. • John Halsey, Library of Michigan Lunch and Keynote Address • Marian Matyn, Central Michigan University
• Terry Hoover, The Henry Ford, and Dean Weber, Ford Motor Company 2:15 p.m. – 3:45 p.m.
• Chair Dean Weber, Ford Motor Company Breakout Sessions Genie in a Bottle This presentation will illustrate the multiplicity of concerns in the To accommodate a diversity of conference attendees, MAA has area of genealogy. Discussions will include new resources for planned a series of discussion groups to give everyone an Michigan genealogy from the Bentley Historical Library, opportunity to participate. This will provide an environment challenges for archivists processing family collections, and the where support systems can be formed, ideas exchanged, and hurdles for genealogists using archives for research. challenges confronted. Local experts in the field will moderate the discussions, ask provocative questions, and offer advice based • Sharon Carlson, Western Michigan University on their personal experiences. Please choose one session that • Karen L. Jania, Bentley Historical Library interests you. • Mary Ann Mickey, Rivard Family Forum • Chair Kristen Chinery, Wayne State University Collaborations: MAA and ARMA
st In what ways can our membership be more involved in ARMA? Into the 21 Century Are there any projects that could create more communication and This session is an opportunity for current library science students collaboration between the groups? Could combined conferences focusing on archives to present their research in a professional and/or workshops help to further collaborative relationships? forum. The session will include how archives and society • Moderator Brecque Keith, Wayne State University document “official” history and memory; how the Websites of archival institutions are actually being used and how Google Coordinating Volunteers and Student Interns Analytics can help an institution focus their Web presence; and What are the best practices involved in recruiting, hiring, training, how photographs can be used to create oral histories indicative of and retaining quality volunteers and student interns? How do you both individual and collective family memory simultaneously. tailor projects to better suit their interests and abilities? • Andrea Gietzen, Advanced Engineering Consultants • Moderator Karen Heard, Albion Public Library • Erin Passehl, University of Michigan School of Information MAA Support Groups • Rachel Pooley and Rohit Laungani, University of The results of this discussion will hopefully turn into MAA’s first Michigan School of Information membership support groups, much like the round table groups of • Chair Jennie Thomas, Albion College SAA. What groups do you think MAA membership could use? Should they be based on location within the state or devised by 10:30 a.m. – 10:45 a.m. functionality? What would be the guidelines for and purposes of such groups? Refreshments • Moderator Amy Reimann, Starr Commonwealth
10:45 a.m. – 12:15 p.m. Update on the Harvey Challenge How is the Michigan Archival Association facing up to the Database Solutions challenges presented to us last year by State Archivist Mark This session will focus on the best practices for institutional use Harvey? What changes have we made since then? What are we of software such as FileMaker Pro and Inmagic. Discussions will doing to better meet the needs of our membership? What could include the use of databases in regards to oral history and archival we still do better? management functions. • Moderator Karen Jania, Bentley Historical Library • Ronee Francis, Wayne State University
• Marcus Robyns, Northern Michigan University The image on Page 1 is from the Bentley’s Image Bank, No. BL000281: State • Chair Whitney Miller, Michigan State University Street looking north. Front of Shiehans’ [sic] Bookstore, ca.1877.
3 TOURS RAFFLE Thursday, June 21, 2007, Lunch
This year’s raffle features fifteen great prizes: • Gift certificate for a free night at the Ann Arbor Thursday, June 21, 2007 Holiday Inn Near the University of Michigan • Three sets of eight-each Jiffy Mixes 8:30 a.m. – 10:45 a.m. • Bundle of SAA publications Jiffy Mix Plant • Four tickets for Greenfield Village or The Henry Ford See how the Jiffy Mixes are made and packaged for corn bread, • Detroit Tigers Baseball Club World Series towel muffins, pizza dough, and the original Jiffy Mix recipe. Tours • Two Detroit Tigers/St. Louis Cardinals World Series include an escorted walk through the packaging department and edition lapel pins warehouse, a slide presentation of their overall operations, and • 2006 World Series Media Guide some refreshments! Pre-registration is required, see Page 6 . • 8” x 10” glossy photo of Detroit Tigers reacting to $8.00 per person. Limit 40 participants. Tour begins at 9:00 a.m. Ordonez homerun for the AL pennant (October 2006) and take approximately 1 ¼ hours. Meet at the Ford Library at • 2006 World Series Official Program 8:15 a.m. for the University of Michigan bus. • Two sets of 6-bottles each of wine: white and red Raffle tickets for these prizes are $1 each, or six for $5; purchase Clements Library and University of Michigan however many tickets you want and put them towards your Special Collections favorite prizes! Proceeds go towards the annual MAA The William L. Clements Library houses original resources for contribution to Michigan History Day and the Scholarship Fund. the study of American history and culture from the fifteenth to the early twentieth century. The Special Collections Library holds The Grand Prize this year is the Leaf , a new internationally recognized collections of books, serials, ancient LED table lamp, designed by Yves Behar. The and modern manuscripts, posters, playbills, photographs, lamp’s design has been accessioned into the pamphlets, artwork, and other materials. Get a behind the scenes permanent design collection of the NY Museum tour of these collections, the primary basis of research for many of Modern Art. This item will be at the scholars, both from the University of Michigan and from around Conference and must be taken home by the the world. Pre-registration is required, see Page 6 . Free. winner . Tickets for the lamp are $5. Maximum 20 participants. Tour begins at 8:30 a.m. and takes approximately 1 ½ hours. Meet at the Ford Library at 8:15 a.m. HOLIDAY INN SMOKING POLICY for the University of Michigan bus. Smoking is prohibited in all enclosed areas of the Ann Arbor 6:00 p.m. – 7:30 p.m. Holiday Inn Near the University of Michigan. Designated smoking areas are outside the entrance to the hotel, away from Forest Hill Cemetery entrance doors. Guests who smoke in areas designated as non- Adjacent to Nichols Arboretum above the Huron River, the smoking will be subject to a $75 fine. Restaurants, bars, and Forest Hill Cemetery was designed in 1857 by landscape designated guest rooms are excluded. architect James Glenn of Niles. Ann Arbor native and the local historian Wystan Stevens will be your tour guide. As you stroll through the cemetery he will describe the impressive monuments, PARKING temples, obelisks and mausoleums, pausing on route to tell stories If you are not staying at the Holiday Inn, we suggest purchasing a of the founding and naming of Ann Arbor and of its prominent University of Michigan Blue Lot daily parking tag, as there are and legendary citizens who shaped the history of the area and the few metered spaces on the streets surrounding the Bentley and University of Michigan. Pre-registration is required, see Page 6 . Ford Libraries. A University of Michigan Blue Lot parking tag is $5.00 per person. Minimum 10 participants; maximum, 24. Tour $9 per vehicle per day. Parking tags can be purchased via the Pre- begins at 6:00 p.m. and takes approximately 1 to 1 ½ hours. This Registration Form, Page 6 . is a walking tour. Meet at the Bentley Historical Library at 5:30 p.m. to catch the University of Michigan bus to Forest Hill. In the event of heavy rain and/or lightning, this tour will be cancelled. NEED MORE INFORMATION ?
6:00 p.m. – 7:30 p.m. Registration Program Brecque Keith Jennie Thomas Bentley Historical and Gerald R. Ford Libraries (313) 577-9894 (517) 629-0487 Following Thursday night’s reception at the Bentley Historical
4 PRE -CONFERENCE WORKSHOP Fair Use and Fairly Used: Copyright in the Archives
Wednesday, June 20, 2007 1:00 p.m. - 5:00 p.m. Bentley Historical Library
The workshop, Fair Use and Fairly Used: Copyright in the Archives, will focus on various copyright considerations that pertain to library archives. We will be discussing the following topics: the definition of copyright and what can be copyrighted; the application and attribution of copyright; public domain and the duration of copyright; exceptions to copyright, including fair use, library, and archives. The workshop registration fee is $30, which includes refreshments. Limit 30 participants.
Instructors Nicholas L. Bozen is the Regulatory Affairs Director for the Michigan Department of History, Arts and Libraries. He serves as advisor to the Department’s executive staff and provides legal services to all of the department’s agencies, including the Library of Michigan. He earned his BA in Government from Notre Dame University and his law degree from the University of Michigan. After law school, he served as staff attorney to the Michigan Legislature. He later worked as an administrative law judge for the Michigan Department of Mental Health and also the Michigan Department of State. And he comes from a family of librarians!
Lance M. Werner is the Library Law Specialist for the Library of Michigan in the Michigan Department of History, Arts and Libraries. He is a member of the Committee on Libraries, Legal Research and Legal Publication and the State Bar of Michigan. Previously, he was a Reference Librarian at MSU Law Library. He earned a BA in Psychology from the University of Northern Colorado, a law degree from Michigan State University, and a Master’s Degree of Library and Information Science from Wayne State University. He also comes from a family of librarians.
Required Readings Material to read before the workshop will be mailed to the participants shortly after the registration deadline (May 18th ). ------
MICHIGAN ARCHIVAL ASSOCIATION 2007 PRE -CONFERENCE WORKSHOP REGISTRATION FORM Please Print or Type
Name
Affiliation
Address
City State Zip
Daytime Phone Number E-mail______
• Are you currently a member of MAA? Yes No
• Are you bringing a laptop computer? Yes No
Workshop - $30.00 per person $
Please combine the workshop total with your Annual Meeting Pre-Registration Check, if applicable!
Please make your check payable to MAA . Mail your check and this form to: William LeFevre, MAA Treasurer, 1052 Audubon Rd, Grosse Pointe Park, MI 48230 All registrants will receive an acknowledgment of their registration.
5 MICHIGAN ARCHIVAL ASSOCIATION 2007 ANNUAL MEETING PRE -REGISTRATION FORM Please Print or Type
Name Affiliation Address City State Zip Daytime Phone Number E-mail______• Are you currently a member of MAA? Yes No • A list of names, addresses and contact information of all pre-registrants will be included in your conference packet. Do you wish to be included in the list? Yes No
REGISTRATION FEES – PAID IN ADVANCE Must be received by June 1st ! After June 1st registration must be completed on site, including a $10 walk-in fee.
Registration – Includes conference sessions, refreshment breaks, breakfast and lunch on Thursday and Friday Member (postmarked by April 27) $60 Member (postmarked by April 29-June 1) $70 Non-member (postmarked by June 1) Cost includes 1-year membership $75 Student (postmarked by June 1) $45 Meals –Please note that meals cannot be guaranteed for walk-in registrants . If you have registered for the meeting, meals are included in your registration fees. The additional fees listed below are for guests attending meals with you. If you and/or a guest plan on attending lunch, you must indicate your choice of a meat or vegetarian entrée below. Thursday Breakfast $6.00 X Guests = $ Thursday Lunch $23.00 X Guests = $ Flank Steak or Vegetarian Lasagna (Please indicate entrée for yourself and any guests) Friday Breakfast $6.00 X Guests = $ Friday Lunch $23.00 X Guests = $ Baked Chicken Breast or Grilled Portabello (Please indicate entrée for yourself and any guests) Tours – Need to include how many people plan to attend each tour, fee or no Jiffy Mix $8 X Adults = $ Clements Library/U of M Special Collections $Free X Adults = $ Forest Hill Cemetery $5 X Adults = $ Bentley Historical/Gerald R. Ford Libraries $Free X Adults = $ Daily Parking Tag – Good for University of Michigan Blue Lots $9 X Vehicles X Days = $ Donation – To help defray MAA meeting costs $ TOTAL – Workshop and Registration Fees Paid in Advance $
Please make your check payable to MAA . Mail your check and this form to: William LeFevre, MAA Treasurer, 1052 Audubon Rd, Grosse Pointe Park, MI 48230 All registrants will receive an acknowledgment of their registration.
6 HELP US PLAN THE ANNUAL MEETING
Please indicate for each time slot which session or event you will be attending; it helps us determine room size and seating allocations. A form with the locations for meals and sessions will be included in the registration packet that you will receive at the conference.
Thursday, June 21 st 7:30 a.m. - 9:30 a.m. • Breakfast
9:00 a.m. - 10:30 a.m. • Pop Goes Michigan • Scrapper Keepers
10:30 a.m. - 10:45 a.m. • Refreshment Break
10:45 a.m. - 12:15 p.m • First, Do No Harm • Movin’ On Up • Weaving the Perfect Web
12:30 p.m. - 2:00 p.m. • Lunch with Business Meeting and Raffle
2:15 p.m. - 3:45 p.m. • Celebrating America • The Digital Ice Age • Gimme My Papers Back!
4:00 p.m. - 6;00 p.m. • Bentley Historical Library Reception
Friday, June 22 nd 8:00 a.m. - 10:00 a.m. • Breakfast
9:00 a.m. - 10:30 a.m. • Collecting Controversy, Part Deux • Genie in a Bottle • Into the 21 st Century
10:30 a.m. - 10:45 a.m. • Refreshment Break
10:45 a.m. - 12:15 p.m. • Database Solutions • Less is More: Minimal Processing
12:30 p.m. - 2:00 p.m. • Lunch and Keynote Speaker
2:15 p.m.-3:45 p.m. • Collaborations: MAA and ARMA • Coordinating Volunteers and Student Interns • MAA Support Groups • Update on the Harvey Challenge
7