The 49 th Annual Meeting of the Ann Arbor, Michigan Bentley Historical Library Gerald R. Ford Presidential Library June 20-22, 2007 The Michigan Archival Association invites you to attend its RE ONFERENCE ORKSHOP annual meeting to be held in beautiful Ann Arbor. The meeting P -C W sites and workshop will take place at the Bentley Historical and Fair Use & Fairly Used: the Gerald R. Ford Presidential Libraries. Tours will feature nearby sites, such as the William L. Clements Library and Copyright in the Archives University of Michigan’s Special Collections, the Jiffy Mix plant, and Forest Hill Cemetery, as well as the Ford and Instructors: Lance Werner and Nicholas Bozen. A pre- th Bentley Libraries themselves. There are many more sites for conference workshop will be held Wednesday, June 20 . See Page you to see and enjoy—all within walking distance of the hotel 5 for additional information. and Libraries. REGISTRATION KEYNOTE SPEAKER The registration fee includes: Anna-Lisa Cox • All Sessions • Breakfast, Refreshments, and Lunch on both days Registration fees are as follows: • MAA members, postmarked by April 27: $60 • MAA members, postmarked April 28-June 1: $70 • Non-members, postmarked by June 1: $75 • Students, postmarked by June 1: $45 Do not mail registration after June 1 st ! • MAA members, walk-in: $80 • Non-members, walk-in: $85 LODGING Accommodations this year are at the Ann Arbor Holiday Inn Anna-Lisa Cox is a recipient of the NEH Younger Scholars near the University of Michigan , 3600 Plymouth Road, only 4 Award, the Gilder Lehrman Foundation Fellowship, and the miles from the University of Michigan’s Central Campus. Pew Younger Scholars Fellowship. She received her M.Phil. in • Rate $86 per night, for Wednesday, June 20-Friday, June social anthropology from the University of Cambridge, and her nd Ph.D. in American history from the University of Illinois. She 22 . Price does not include state and local taxes. • Reservations at the group rate will be accepted through is currently a Scholar in Residence at the Newberry Library, th th Chicago; and is an active historian, writer, and lecturer on the May 30 . Reservations received after May 30 will be history of race relations in the 19th-century Midwest. subject to available space and prevailing rates. • Reservations are made by calling toll free 1-800-800- Cox will discuss her book, A Stronger Kinship: One Town’s 5560. Mention that you are staying as part of the MAA Extraordinary Story of Hope and Faith, detailing the Conference to get the meeting rate. development of Covert, a biracial community in the southwest • Check-in is 3:00 p.m.; check-out, 11:00 a.m. portion of Michigan. Drawing upon private diaries, overlooked • Hotel parking is free. documents, oral histories, and contemporary records, Cox gives • Complimentary shuttle service to the Bentley and Ford us an intimate glimpse of these people and their ability to do Libraries is available for guests of the hotel. what seemed impossible in the late 1800s: loving one's • Please note the hotel’s strict smoking policy, see Page 4 . neighbor-regardless of skin color. THURSDAY , JUNE 21, 2007 7:30 a.m. – 9:30 a.m. Weaving the Perfect Web This session will cover the conventional process of building a Registration and Breakfast Website. Topics include task flow diagrams, criteria for content specific Websites, analysis and research, design, building options, 8:30 a.m. – 10:45 a.m. as well as testing and usability. An overview of the Bentley Historical Library's Website redesign will be presented. Tours – See Page 4 for Additional Information • Polly Reynolds, Bentley Historical Library • Andreas Hug, University of Michigan 9:00 a.m. – 10:30 a.m. • Chair Portia Vescio, Michigan State University Pop Goes Michigan 12:30 p.m. – 2:00 p.m. Revisit the pop culture of Michigan from both the archivist’s and researcher's perspective. Discussions include the Parade Lunch – Followed by Business Meeting and Raffle Company, Vernor’s, and organized crime in Detroit. • Scott Bernstein, Author Motor City Mafia: A Century of 2:15 p.m. – 3:45 p.m. Organized Crime in Detroit • Romie Minor, Co-author Detroit’s Thanksgiving Day Celebrating America Parade What makes presidential libraries so different, and how are those • Larry Rouch, Author The Vernor’s Story: From Gnomes differences accounted for in terms of staffing, policies, to Now organization, and outreach? Also, hear about the Ford Library’s • Chair Sharon Carlson, Western Michigan University experiences with President Ford's funeral and memorial observances. Scrapper Keepers • Elaine Didier, Gerald R. Ford Presidential Library and In addition to providing an outline of the history of scrapbooks, Museum possible archival uses, and future considerations, this session will • David Horrocks, Gerald R. Ford Presidential Library and discuss the issues and decisions that need to be made regarding Museum scrapbook conservation, digital preservation, and access. • Craig Wright, Hoover Presidential Library • Rebecca Bizonet, The Henry Ford • Chair Robert Garrett, Archives of Michigan • Christopher Rennie, University of Michigan • Shannon Zachary, University of Michigan The Digital Ice Age • Chair Cynthia Read-Miller, The Henry Ford Will the E-mail, digital images, Websites, and electronic databases of today survive into the future; or will the 21 st century 10:30 a.m. – 10:45 a.m. reflect a black hole in history? This session discusses the best practices for the preservation of electronic records, as well as the Refreshments legal ramifications and requirements for different types of e- records. 10:45 a.m. – 12:15 p.m. • Nancy Deromedi, Bentley Historical Library • Caryn Wojcik, Michigan Records Management Services First, Do No Harm • Chair Aprille McKay, University of Michigan Discussions include the proper conservation of paper-based archival materials and, through archival discovery, a look at the Gimme My Papers Back! life of Dard Hunter, the paper historian whose writings form the This session will discuss the nightmares of deaccessioning: cornerstone of our knowledge about handmade paper history, possible courses of action and things to consider when technology, and materials. Beyond the significance of his books, deaccessioning either entire collections or portions of collections, one of Hunter’s greatest accomplishments was the establishment and how to avoid deaccessioning dilemmas through appraisal, of the Dard Hunter Paper Museum. comprehensive collection development policies, and deeds of • Eric Alstrom, Michigan State University gift. • Cathleen Baker, University of Michigan • Suzan Alteri, Wayne State University • Chair Ann Flowers, Bentley Historical Library • John Gibson, Detroit Public Library • Amy Reimann, Starr Commonwealth Movin’ On Up • Chair Sarah Roberts, Michigan State University This session focuses on the trials and tribulations of moving or storing collections off-site due to renovation or new building. 4:00 p.m. – 6:00 p.m. Hear from archivists about their experiences in everything from packing and inventory control to underground tunnel storage and Reception, Bentley Historical Library non-English speaking movers. • Terry Hoover, The Henry Ford 6:00 p.m. – 7:30 p.m. • Suzanne Kent, Harper Woods Public Library • Geoffrey Reynolds, Hope College Tours – See Page 4 for Additional Information • Chair Maria Ketcham, Detroit Institute of Arts 2 FRIDAY , JUNE 22, 2007 8:00 a.m. – 10:00 a.m. Less Is More: Minimal Processing In an effort to decrease processing backlogs, some archivists have Registration and Breakfast been experimenting with “light processing,” or doing as little handling and describing of a collection as possible while still 9:00 a.m. – 10:30 a.m. providing adequate access to researchers. Speakers in this session will discuss their experiences and invite input from the audience. Collecting Controversy, Part Deux • Sarah Roberts, Michigan State University Continuing from last year’s most popular session, Part Deux will • Portia Vescio, Michigan State University cover outrageous donor requests, challenging processing • Chair Susan Panak, Spring Arbor University decisions, contentious disagreements over provenance, and public reaction and over-reaction. Discussions will surround the so- called Michigan Relics, or "Soper Frauds,” and the Marcelline 12:30 p.m. – 2:00 p.m. Hemingway Sanford Collection. • John Halsey, Library of Michigan Lunch and Keynote Address • Marian Matyn, Central Michigan University • Terry Hoover, The Henry Ford, and Dean Weber, Ford Motor Company 2:15 p.m. – 3:45 p.m. • Chair Dean Weber, Ford Motor Company Breakout Sessions Genie in a Bottle This presentation will illustrate the multiplicity of concerns in the To accommodate a diversity of conference attendees, MAA has area of genealogy. Discussions will include new resources for planned a series of discussion groups to give everyone an Michigan genealogy from the Bentley Historical Library, opportunity to participate. This will provide an environment challenges for archivists processing family collections, and the where support systems can be formed, ideas exchanged, and hurdles for genealogists using archives for research. challenges confronted. Local experts in the field will moderate the discussions, ask provocative questions, and offer advice based • Sharon Carlson, Western Michigan University on their personal experiences. Please choose one session that • Karen L. Jania, Bentley Historical Library interests you. • Mary Ann Mickey, Rivard Family Forum • Chair Kristen Chinery,