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Regular Council Agenda CITY OF WILLIAMS LAKE REGULAR COUNCIL AGENDA COUNCIL CHAMBERS - CITY HALL - 450 MART STREET AUGUST 16, 2016 6:00 PM Page CALL TO ORDER Acknowledgement of meeting being held on traditional Shuswap territory. A. ADOPTION OF MINUTES / AGENDA 5 - 10 1. Minutes of the Regular Meeting of Council held July 19, 2016 That the Minutes of the Regular Meeting of Council held July 19, 2016 be adopted as circulated. 2. Adoption of Agenda That Council adopt the agenda as presented. B. DELEGATIONS C. REPORTS 1. FINANCE 11 - 22 a) A/P Computer Cheque Listing Page 1 of 74 August 16, 2016 Regular Council Recommendation: That the accounts payable computer cheque listings dated July 21, 28, 29, August 4, 10 and 11, 2016 be received for information. 23 - 24 b) Tax Exemption Application - Cariboo Community Church Recommendation: That pursuant to the report of the Chief Financial Officer dated August 10, 2016, Council support the Cariboo Community Church’s request for a permissive tax exemption for the property located at 35 Oliver Street, legally described as Lot 1, District Lot 71, Cariboo District, Plan PGP42291, and Staff be directed to prepare an amendment to Williams Lake Permissive Tax Exemption Bylaw No 2238, 2015 to include this property’s land and improvements under Schedule D effective for 2017. 2. GENERAL GOVERNANCE 25 - 35 a) Poll of Council - 28 Broadway Avenue North Encroachment Agreement Recommendation: That pursuant to the report of the Director of Development Services dated August 4, 2016, the poll of Council taken August 3 and 4, 2016 to approve a front canopy encroachment agreement with Thomas and Ulrike Wittal on Lot 7, District Lot 8816, Cariboo District, Plan 7290 at 28 Broadway Avenue North, with all costs associated with registration of this execution and registration being the responsibility of the property owner, be ratified. 3. PUBLIC WORKS 4. COMMUNITY SERVICES 37 - 41 a) Mountain Biking Community Partnership Agreement - Joint Committee Rpt #06-2016 Recommendation: That pursuant to Central Cariboo / City of Williams Lake Joint Committee Report #06-2016 and the report of the Director of Community Services dated July 13, 2016, the City and Cariboo Regional District enter into the Community Partnership Agreement with the Cariboo Mountain Bike Page 2 of 74 August 16, 2016 Regular Council Consortium and the Williams Lake Cycling Club and the appropriate signatories be authorized to sign the Agreement on behalf of the City. 43 - 51 b) Street Naming Application - "Buchanan" Recommendation: That pursuant to Community Services Committee Report #03-2016, Council accept the street naming application from Don Buchanan and approve adding the name "Buchanan" to the list of approved names for consideration in future street naming processes. D. BYLAWS E. COMMITTEE OF WHOLE COUNCIL REPORTS F. CORRESPONDENCE 53 - 56 1. Minutes of the Central Cariboo / City of Williams Lake Joint Committee Meeting held July 20, 2016 Recommendation: That the Minutes of the Central Cariboo / City of Williams Lake Joint Committee Meeting held July 20, 2016 be received and endorsed. G. PROCLAMATIONS 57 - 62 1. Proclamation - "International Day of Older Persons" Clerk's Note: That pursuant to the request of the Old Age Pensioners Williams Lake Branch 93 in their letter dated June 27, 2016, October 1, 2016 be proclaimed as "International Day of Older Persons", pursuant to City policy. 63 - 65 2. Proclamation - "World Cerebral Palsy Day" Clerk's Note: That pursuant to the request of the Cerebral Palsy Association of BC in their letter dated July 19, 2016, October 5, Page 3 of 74 August 16, 2016 Regular Council 2016 be proclaimed as "World Cerebral Palsy Day" in the City of Williams Lake, pursuant to City policy. 67 - 70 3. Proclamation - "World Mental Health Day" Clerk's Note: That pursuant to the requests of the World Federation for Mental Health and the Amanda Todd Legacy Society dated May 30 and July 16, 2016, respectively, October 10, 2016 be proclaimed as "World Mental Health Day" in the City of Williams Lake, pursuant to City policy. H. IN-CAMERA ITEMS FOR PUBLIC INFORMATION I. NOTICE OF MOTION J. OTHER BUSINESS / LATE ITEMS K. INFORMATION / ANNOUNCEMENTS / ROUND TABLE 71 - 74 1. Council Information Package Clerk's Note: That the Council Information Package for August 16, 2016 containing the following be received for information: July 22, 2016 - CRD Board Highlights; August 2, 2016 - Joint News Release re local governments to host Chinese martial arts performances. 2. Roundtable L. ADJOURNMENT 1. Adjournment That this meeting be adjourned. Page 4 of 74 MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS ON TUESDAY, JULY 19, 2016 AT 6:03 PM PRESENT: Mayor W.L. Cobb Councillors I.N. Bonnell, S.D. Nelson (via phone), J. Ryll, C.R. Smith, L.T. Walters and S.J. Zacharias IN ATTENDANCE: K. Dressler, Deputy Corporate Officer / Executive Assistant L. Hartley, Director of Development Services W. Wallace, Chief Financial Officer DELEGATION: 1) Jay Morrison, Spectra Energy - General Area Update of Natural Gas Transmission System CALL TO ORDER A1. Minutes of the Regular Meeting of Council held June 28, 2016 RES #239/16 Moved by Councillor Smith Seconded by Councillor Ryll That the Minutes of the Regular Meeting of Council held June 28, 2016 be adopted as circulated. CARRIED A2. Adoption of Agenda with Addition of Late Item RES #240/16 Moved by Councillor Ryll Seconded by Councillor Smith That Council adopt the agenda as presented with the addition of late item J1. CARRIED Page 5 of 74 1. Minutes of the Regular Meeting of Council held July 19, 2... July 19, 2016 Regular Council Meeting Minutes Page 2 C1a. A/P Computer Cheque Listing RES #241/16 Moved by Councillor Walters Seconded by Councillor Smith That the accounts payable computer cheque listings dated June 30, July 7 and July 14, 2016 be received for information. CARRIED C2a. Development Permit - DP #01-2016 - Tom Wittal - Front Façade Redevelopment - 28 Broadway Avenue North - Approval • There were presentations made by the public in support of or opposition to the application. RES #242/16 Moved by Councillor Walters Seconded by Councillor Bonnell That pursuant to the report of the Planner dated June 10, 2016, Council approve Development Permit No. 01-2016 for Tom Wittal for the redevelopment of the front facade on Lot 7, District Lot 8816, Cariboo District, Plan 7290, situate at 28 Broadway Avenue North. CARRIED Page 6 of 74 1. Minutes of the Regular Meeting of Council held July 19, 2... July 19, 2016 Regular Council Meeting Minutes Page 3 C2b. Development Permit - DP #02-2016 - United Concrete & Gravel Ltd. - Reconstruction of Industrial Use - 245 Hodgson Road - Approval • Councillor Zacharias declared a conflict of interest for items C2b and C2c as spouse of the owner and left the Council Chambers at 6:23 PM. • There were presentations made by the public in support of or opposition to the application. RES #243/16 Moved by Councillor Bonnell Seconded by Councillor Walters That pursuant to the reports of the Planner dated July 11 and June 9, 2016, Council approve Development Permit No. 02-2016 for Paul Zacharias, on behalf of United Concrete & Gravel Ltd., for the reconstruction of the industrial use on Lot 1, District Lots 71 and 7046, Cariboo District, Plan PGP44973, situate at 245 Hodgson Road. CARRIED C2c. Land Disposition - Part of 235 Hodgson Road to be Consolidated to 245 Hodgson Road - Approval RES #244/16 Moved by Councillor Bonnell Seconded by Councillor Smith That pursuant to the report of the Corporate Services / Records Management Coordinator dated July 14, 2016, Council approve the sale of a portion of Lot 2, District Lot 71, Cariboo District, Plan BCP39163 (identified as 0.181 ha portion of Lot 2 to be consolidated with Lot 1, Plan PGP44973 on the attached Plan of Proposed Subdivision), located at 235 Hodgson Road, adjacent to their property at and to be consolidated into 245 Hodgson Road, to United Concrete & Gravel Ltd. for the amount of $18,500. CARRIED • Councillor Zacharias returned to Chambers at 6:25 PM. Page 7 of 74 1. Minutes of the Regular Meeting of Council held July 19, 2... July 19, 2016 Regular Council Meeting Minutes Page 4 C4a. Signal Point Mountain Bike Trail Development RES #245/16 Moved by Councillor Walters Seconded by Councillor Ryll That Executive Committee Report #05-2016 regarding placement of the mountain bike trail development for the Signal Point area on the project list for 2017, and authorizing Staff to apply for applicable grants for this project, be received. CARRIED F1. Tsilhqot'in National Government - Request for Letter of Support RES #246/16 Moved by Councillor Walters Seconded by Councillor Smith That the letter from the Tsilhqot'in National Government dated June 27, 2016 be received and Council support the Tsilhqot'in National Government's efforts to renovate Kwaleen School into a community centre to deliver recreational programming for Cariboo area residents. CARRIED F2. Annual Family Street Party 2016 - Boys & Girls Club RES #247/16 Moved by Councillor Smith Seconded by Councillor Bonnell That pursuant to the request of the Boys & Girls Club in their letter dated July 7, 2016, approval be given to close the alley below Oliver Street which connects Third Avenue South and Fourth Avenue South for the 14th Annual Family Street Party on Thursday, August 18, 2016 from 5:00 PM to 8:30 PM, and Emergency Services be so advised. CARRIED Page 8 of 74 1. Minutes of the Regular Meeting of Council held July 19, 2... July 19, 2016 Regular Council Meeting Minutes Page 5 H1. In-Camera Report #03-2016 re Fire-Damaged Building at 55 Sixth Avenue South RES #248/16 Moved by Councillor Bonnell Seconded by Councillor Smith That In-Camera Report #03-2016 regarding the fire damaged building at 55 Sixth Avenue South be received for information.
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