Ards and North Down Borough Council a G E N
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ARDS AND NORTH DOWN BOROUGH COUNCIL 10 September 2018 Dear Sir/Madam You are hereby invited to attend a meeting of the Corporate Services Committee of the Ards and North Down Borough Council which will be held in the Council Chamber, 2 Church Street, Newtownards on Tuesday, 11 September 2018 commencing at 7.00pm. Tea, coffee and sandwiches will be available from 6.00pm. Yours faithfully Stephen Reid Chief Executive Ards and North Down Borough Council A G E N D A 1. Apologies 2. Declarations of Interest 3. Deputations 3.1 Northern Ireland Housing Executive – Housing Investment Plan (Report attached) 4. Budgetary Control Report July 2018 (Report attached) 5. Scheme of Allowances of Councillors (Report attached) 6. Performance Report Q1 2018-19 (a) Corporate Communications (Report attached) (b) Community Planning (Report attached) (c) Finance (Report attached) (d) Performance and Projects Service (Report attached) (e) Administration (Report attached) (f) Human Resources (Report attached) 7. ITEM WITHDRAWN 8. Annual Improvement and Corporate Assessment Report 2017-18 (Report attached) 9. Local Government Staff Commission Dissolution Funding and Continuing Operations 2018-19 (Report attached) 10. Operation Lion (Report attached) 11. ITEM WITHDRAWN 12. Request for wayleave Castle Park/Abbey Street East Car Park (NIW) (Report attached) 13. Request for wayleave Mills Road Car Park (NIW) (Report attached) 14. Consultation Documents 14.1 Department of Justice – Draft Northern Ireland Modern Slavery Strategy 2018-2019 (Correspondence attached) 14.2 Department of Justice – Unduly Lenient Sentences (Correspondence attached) 15. Notices of Motion 15.1 Notice of Motion submitted by Councillor Muir That this Council agrees that officers should collate and publish on the Council website in a simple and easy to understand manner member attendance statistics for Full Council and all Standing Committee meetings. Statistics to be updated on a quarterly basis with historical attendance information from 1 April 2015 included. 15.2 Notice of Motion submitted by Councillor Woods and Councillor Menagh That this Council writes to the Department of Work and Pensions urging that a review takes place on how people with terminal illnesses are assessed for welfare under Personal Independence Payments, with the focus on the six month rule. 15.3 Notice of Motion submitted by Councillor Muir That this Council acknowledges the positive contribution that diversity brings to our communities and accordingly affirms that all lesbian, gay, bisexual and trans people living, working or visiting our Borough should be accepted and valued as equal citizens as part of a safe, welcoming inclusive society. Council consequently requests that officers explore how we can positively fulfil this pledge including via suitable events. 2 15.4. Notice of Motion submitted by Councillor Robinson Following on from the launch of the very popular JAM card, this council will support the roll-out of Headway Brain Injury card in our borough, to help all those dealing with brain injury, which can often be an invisible disability. 15.5. Notice of Motion submitted by Councillor Douglas That this Council undertakes to write to the Department of Health to seek to implement the Regional Trauma Network in its entirety, as agreed in the Stormont House Agreement, December 2014. 15.6. Notice of Motion submitted by Councillor Douglas This Council notes the importance of Personal Independence Payments to sustaining and maintaining the lives of many across Northern Ireland: notes with concern the many issues associated with undergoing of assessments and the stress they can bring upon individuals; is concerned at the fall in figures of those receiving the benefit and the impact this is having on their lives; notes the link that exists between the drop in support provided that the ‘20m rule’ for the highest rate of PIP mobility support as highlighted by ‘PIP – a step too far’ published by MS Society; and, will write to the Minister for Work and Pensions to urgently review the 20m rule and engage with key stakeholders to find a more appropriate alternative. ITEMS 16 - 30 ***IN CONFIDENCE*** 16. SPFG Minutes dated 28 June 2018 (Minutes attached) 17. Newtownards Market Cross (Report attached) 18. Arrangements for Groomsport Remembrance Service 2018 (Report attached) 19. Open Space at Ambleside (Report attached) 20. Extension of lease of land at Bloomfield Playing fields (Report attached) 21. Lease of land adjacent to Exploris to AEL Ltd (Report attached) 22. Lease of land at Manor Street, Donaghadee (Report attached) 23. Request from Inler Angling Club to place a storage container at Comber Leisure Centre Car Park, Comber. (Report attached) 24. Request for extension to Licence Cromellin Wood, Donaghadee (Report attached) 25. Request for lease at Cook Street Jetty, Portaferry (Report attached) 3 26. Request from Clandeboye Golf Club to purchase Council land at Sliding Rock, Conlig (Report attached) 27. Voluntary Severance applications within Ards Leisure Centre (Report attached) 28. Member Development Charter Plus Update (Report attached) 29. Replies to Notices of Motion (Report attached) 29.1 Service Planning and Estimates Process (Report attached) 30. Any Other Notified Business Circulated for Information (i) E Mail from Eamonn McConville. Secretary to the Boundary Commission for Northern Ireland MEMBERSHIP OF CORPORATE SERVICES COMMITTEE (14 Members) Alderman Carson (Vice Chairman) Councillor Gilmour (Chairman) Alderman Gibson Councillor Hunter Alderman Girvan Councillor Kennedy Alderman Graham Councillor Muir Alderman Keery Councillor McIlveen Councillor Brooks Councillor Smart Councillor Chambers Councillor Smith 4 Unclassified ITEM 4 Ards and North Down Borough Council Report Classification Unclassified Council/Committee Corporate Services Date of Meeting 11 September 2018 Responsible Director Chief Executive Responsible Head of Head of Finance Service Date of Report 30 August 2018 File Reference FIN45 Legislation Section 5 Local Government Finance Act (NI) 2011 Section 75 Compliant Yes ☐ No ☐ Not Applicable ☒ Subject Budgetary Control Report – July 2018 Attachments - This Budgetary Control Report covers the 4-month period 1 April to 31 July 2018 and the Revenue Budgetary Control Report by Directorate is set out on page 8. The Net Cost of Services for the period is £13.85m against a budget of £14.22m, hence, showing an under spend of £370,966 (2.6%) (box C). Income from District Rates less charges for Capital Financing is £15.01m versus a budget of £14.74m representing £266,613 (box D) of favourable variances on the same. Consequently, this results in the Council having a full surplus at the end of July of £1,158,879 (box A) compared with a budgeted surplus for the same period of £521,300 (box B) resulting in a favourable variance on expected surplus of £637,579 (box E). As this report can become quite lengthy as the financial year progresses and the other standing Committees receive their own specific budgetary control reports consideration is being given to preparing a more concise report for this Committee. This may be presented next month. Explanation of Variance A Budgetary Control Report by Income and Expenditure by Directorate is shown on page 9 which analyses the overall favourable variance (£637,579 – box E on page 8) as expenditure (£582,161 favourable – box F) and income (£55,418 favourable – Page 1 of 10 Unclassified box G). However, if the net nil distorting effect on income and expenditure of Peace IV grants (see Community & Wellbeing 2b and 4a) is removed then the variance for expenditure is £388,761 favourable and income £248,818 favourable. Community & Wellbeing Expenditure - £308.3k (6.8%) better than budget to date. This favourable variance is mainly made up of the following: - 1. Environmental Health - £10.0k favourable. This is mainly explained by a small underspend on payroll (£8.2k). 2. Community & Culture - £208.0k favourable (£14.6k favourable after allowing for the net nil distorting effect on income and expenditure of Peace IV grants). a. Payroll £17.2k favourable mainly due to an underspend in Community Development (£17.8k). The vacant Manager and Coordinator posts will be filled in September. b. Peace 4 grant payments are £193.4k under budget to date due to a delay in the project starting (SEUPB delayed approvals) but this is offset by a similar adverse variance on income – see 4a below. 3. Leisure & Amenities - £90.1k favourable. a. Payroll £19.6k favourable which is mainly due to small underspends in Community Halls/Centres (£8.3k) and Leisure Admin (£12.4k – 1 vacant post). b. Ards LC (£28.0k), Comber LC (£6.8k), Portaferry SC (£4.1k) and Londonderry Park (£8.3k) running costs (excluding payroll) are £47.2k under budget to date. This more than offsets the adverse income variance (see 5a below). c. Ards Half Marathon is underspent by £8.0k as the event was not held this year. d. There are a number of small favourable variances to date for other Leisure services such as Sports Pavilions £3.5k, Sports & Football Development £5.1k and Sports Development grants £3.2k. Income - £216.6k (13.8%) worse than budget to date. This adverse variance is mainly made up of the following: - 4. Community and Culture - £188.6k adverse (£4.8k favourable after allowing for the net nil distorting effect on income and expenditure of Peace IV grants). a. Peace 4 grant income is £193.4k adverse but this is offset by a similar favourable variance on project spend – see 2b above. 5. Leisure & Amenities - £41.1k adverse. a. Income at Ards LC (£24.9k adverse), Comber LC (£1.4k adverse), Portaferry Sports Centre (£2.2k favourable) and Londonderry Park (£1.6k adverse) is £25.7k behind budget to date but this is more than offset by reduced running costs (see 3b above). Page 2 of 10 Unclassified b. Football Development income is £8k behind target to date. Environment Expenditure - £14.5k (0.2%) better than budget to date.