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Ards and North Down Borough Council a G E N ARDS AND NORTH DOWN BOROUGH COUNCIL 23 September 2016 Dear Sir/Madam You are hereby invited to attend a meeting of the Ards and North Down Borough Council which will be held in the Council Chamber, Town Hall, The Castle, Bangor on Wednesday, 28 September 2016 commencing at 7.00pm. Yours faithfully Stephen Reid Chief Executive Ards and North Down Borough Council A G E N D A 1. Prayer 2. Apologies 3. Declarations of Interest 4. Mayor’s Business 5. Mayor and Deputy Mayor Engagements for the Month (To be tabled) 6. Minutes of Meeting of 24 August 2016 (Copy attached) 7. Minutes of Special Council Meeting dated 31 August 2016 (Copy attached) 8. Minutes of Committees (Copies attached) 8.1. Planning Committee dated 6 September 2016 8.2. Environment Committee dated 7 September 2016 8.3. Regeneration and Development Committee dated 8 September 2016 8.4. Corporate Services Committee dated 13 September 2016 8.5. Community and Wellbeing Committee dated 14 September 2016 8.5.1. Matters Arising - Whitespots Country Park and Helens Tower Wood (Report attached) 8.6 Audit Committee dated 19 September 2016 (Copy to follow) 9. Request for Deputation 9.1. Community and Wellbeing Committee – Use of Redburn Community Centre and Queens Hall facility (Correspondence attached) 10. Request for Delegated Powers 10.1. Community and Wellbeing Committee – Kilcooley Playground (Report attached) 11. Consultation Documents 11.1. Department for Infrastructure – Proposal for the Rail Passengers’ Rights & Obligations (Designation and Enforcement) Regulations (Northern Ireland) 2016 (Copy attached) 11.2. Department for Infrastructure – Implementing Amendments to the Recognition of Professional Qualifications Directive in relation to Driving in relation to Driving Instructors and Motorcycle Instructors (Copy attached) 12. Transfers of Rights of Burial 13. Sealing Documents 14. Kilcooley Community Partnership (Report attached) 15. Annual Performance Report 2015-16 (Report attached) 16. Northern Ireland Travel Awards (Report attached) 17. North Down Business Awards and Ards Business Awards (Report attached) 18. Department for Infrastructure – Northern Ireland Planning Portal Replacement Next Steps (Report attached) 19. Notice of Motion Status Report (Report to follow) 20. Notice of Motion 20.1. Notice of Motion submitted by Councillor Cooper This motion is to adopt the Motor Neurone Disease (MND) Charter, which sets out the care and support that people living with MND and their carers deserve and should expect. By adopting the MND Charter (attached), this council agrees to promote the Charter and make it available to councillors and council staff. We will raise awareness of MND and what good care looks like for those living with this devastating disease, as stated in the Charter, and do everything we can as the council to positively influence the quality of life for local people with MND and their carers living in our community. ***IN CONFIDENCE*** 21. Tender for the provision of Signage (Report to follow) Circulated for Information (a) Housing Executive – Rural Matters August 2016 (Copy correspondence attached) (b) Post Office – Modernisation of Whitehill Post Office and Ashbury Avenue Post Office (Copy correspondence attached) (c) South Eastern Health and Social Care Trust – Minutes of Meeting of the South Eastern Health & Social Care Trust on Wednesday 22 June 2016 (Copy correspondence attached) (d) Department for Communities – Appointment to the Arts Council NI (Copy correspondence attached) (e) Department for Communities – Appointment to Sport NI (Copy correspondence attached) (f) Northern Ireland Courts and Tribunal Service – Single Jurisdiction in Northern Ireland (Copy correspondence attached) (g) Post Office – Changes to Carrowdore Post Office (Copy correspondence attached) MEMBERSHIP OF ARDS AND NORTH DOWN BOROUGH COUNCIL Alderman Carson Councillor Douglas Alderman Fletcher Councillor Dunne Alderman Gibson Councillor Edmund Alderman Girvan (Mayor) Councillor Ferguson Alderman Graham Councillor Gilmour Alderman Henry Councillor Kennedy Alderman Irvine Councillor Leslie Alderman Keery (Deputy Mayor) Councillor Martin Alderman McDowell Councillor McAlpine Alderman Smith Councillor McClean Councillor Adair Councillor McIlveen Councillor Allen Councillor Menagh Councillor Armstrong-Cotter Councillor Muir Councillor Barry Councillor Roberts Councillor Boyle Councillor Robinson Councillor Brooks Councillor Smart Councillor Cathcart Councillor T Smith Councillor Chambers Councillor Thompson Councillor Cooper Councillor Walker Councillor Cummings Councillor Wilson ITEM 6 ARDS AND NORTH DOWN BOROUGH COUNCIL A meeting of the Ards and North Down Borough Council was held in the Town Hall, The Castle, Bangor on Wednesday, 24 August 2016 commencing at 7.00pm. PRESENT: In the Chair: The Mayor (Alderman Girvan) Aldermen: Carson Irvine Fletcher Keery Gibson McDowell Graham (7.20pm) M Smith Henry Councillors: Adair Gilmour Armstrong-Cotter Martin Allen McAlpine Barry McClean Boyle McIlveen Brooks Menagh Cathcart Muir Chambers Robinson Cooper Smart Cummings T Smith Douglas Thompson Dunne Walker Edmund Wilson Ferguson Officers: Chief Executive (S Reid), Director of Organisational Development and Administration (W Monson), Director of Environment (D Lindsay), Director of Regeneration, Development and Planning (C Mahon), Director of Community and Wellbeing (G Bannister), Interim Director of Finance and Performance (J Pentland), Corporate Communications Manager (C Jackson) and Democratic Services Officers (E Brown and M McElveen) Also in Graham Shields, Chief Electoral Officer (Electoral Office) Attendance: Chief Inspector McGrath (PSNI) David Johnston (Translink) Richard Brittain, Head of Building Control, Licensing and Neighbourhood Environment (ANDBC) C.24.08.16 1. PRAYER The Mayor (Alderman Girvan) welcomed everyone to the meeting and in particular those present to make a deputation. She invited the Chief Executive to commence the meeting by reading the Council prayer. NOTED. 2. APOLOGIES Apologies were received from Councillors Kennedy, Leslie and Roberts. An apology for lateness was received from Alderman Graham. NOTED. 3. DECLARATIONS OF INTEREST The Mayor asked for any declarations of interest. Councillor Muir declared an interest in Item 6.2 – Events of Easter Monday, Item 10.1 – Proposal for the Railways Infrastructure, Item 19 – Ards and North Down Sports Forum and Item 20 – Sports Development Capital Grants. Alderman McDowell declared an interest in Item 25 – East Border Region – Post Brexit. Councillor McAlpine declared an interest in Item 29 – Former Prison College Site, Millisle. NOTED. ORDER OF BUSINESS The Chief Executive brought to Members’ attention Item 26.3 – Rescinding Notice of Motion noting that if discussed, he recommended that it should be taken ‘in committee’. Responding to a query from Councillor Barry, the Chief Executive verified that unless the discussion remained general in nature, it could crossover into areas which were legal or commercial in confidence. Councillor Barry stated that it be discussed in the public domain giving an assurance that Members would be mindful of that proviso. Councillor Barry proposed, seconded by Councillor Robinson that Item 26.3 – Rescinding Notice of Motion be discussed in the public domain. The Mayor remarked that that proposal would be considered when that item was reached later in the meeting. 2 C.24.08.16 4. MAYOR’S BUSINESS The Mayor advised Members of three points to note; firstly that a petition had been tabled from the Small Business and Sole Traders of Ards and North Down Borough in relation to the HRCs, secondly that she wished to hold a reception for the Borough’s athletes who had taken participated in the Olympics and Paralympics and she had tasked Officers accordingly and lastly, she mentioned how she was looking forward to welcoming everyone to her Installation Dinner on Friday evening. NOTED. 5. MAYOR AND DEPUTY MAYOR ENGAGEMENTS FOR THE MONTH (Appendix I) PREVIOUSLY CIRCULATED:- Copy of the Mayor and Deputy Mayor Engagements for the month of August 2016. (Councillor Smith left the meeting at this stage – 7.13 pm) Saturday 13 August – Portavogie Food Festival: Councillor Adair took the opportunity to highlight this excellent Festival which was ably attended by the Deputy Mayor (Alderman Keery), who had taken time to engage with the public. He was delighted to report that 4,000 people had visited Portavogie creating a real buzz throughout the village. Without doubt it had been a very enjoyable family day out for those in attendance and the traders themselves were grateful for the additional custom. He believed it would assist in helping to regenerate Portavogie as it had been deemed a success from start to finish. NOTED. 6. DEPUTATIONS 6.1 Mr Graham Shields – Chief Electoral Officer, Electoral Office The Mayor welcomed and introduced Mr Graham Shields to the meeting and invited him to commence his presentation. Mr Shields thanked Members for allowing him the opportunity to present to the Committee and began by furnishing them with details about the three main drivers for change. (Councillor Smith re-entered the meeting at this stage 7.15 pm) 1. Digitalisation He explained that the Electoral Office was currently developing an online registration process for Northern Ireland. Online registration was introduced in GB in 2014 and it had worked extremely well and currently in excess of 80% of all new registration applications were submitted online. 3 C.24.08.16 Online registration would go live in
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