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Town of Penetanguishene Police Services Board Council Chambers, Townhall Wednesday April 25, 2012 - 8:30 A.M

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Town of Penetanguishene Police Services Board Council Chambers, Townhall Wednesday April 25, 2012 - 8:30 A.M TOWN OF PENETANGUISHENE POLICE SERVICES BOARD COUNCIL CHAMBERS, TOWNHALL WEDNESDAY APRIL 25, 2012 - 8:30 A.M. A G E N D A Page 1. CALL TO ORDER i) Welcome & Introduction of New Members Note - a new contact sheet will be distributed at the meeting. 8 ii) Penetanguishene Police Service Board New Appointments and Oath of Office - Deputy Mayor Patrick Marion - Councillor Daryl O'Shea - Municipal Representative Winston Charles - Provincial Appointee Robert Robitaille (reappointment) 9 iii) Election of Board Chair and Vice-Chair for 2012 - Position of Chair (to be conducted by Secretary) - Position of Vice Chair (to be conducted by Elected Chair) 2. ADOPTION OF AGENDA i) Penetanguishene Police Services Board Agenda - April 25, 2012 Recommended Action: THAT the agenda of the meeting of April 25,2012 be adopted as printed. 3. DECLARATION OF PECUNIARY INTEREST 4. DELEGATIONS 10 i) (8:45 a.m.) Duane Sprague, Zone 3 Advisor re: Role of the Advisor and Overview of Board Roles Recommended Action: For information. 11 ii) (9:00 a.m.) Henry Freitag re: Police Services Act, Section 10(9) Roles and Responsibilities of the Page 1 of 244 Town of Penetanguishene Police Services Board Agenda Page 4. DELEGATIONS Board Recommended Action: For information. 5. ADOPTION OF MINUTES 12-17 i) Penetanguishene Police Services Board - Minutes of the meeting of November 1, 2011 THAT the minutes of the meeting of November 1, 2011 be adopted as printed. 18-21 ii) Penetanguishene Police Services Board - Minutes of the meeting of November 29, 2011 THAT the minutes of the meeting of November 29, 2011 be adopted as printed. 22-28 iii) Penetanguishene Police Services Board - Notes from Unofficial Meeting of February 14, 2012 Recommended Action: For information. Note - Although quorum was believed to be in place at the time of the meeting, it was later determined that quorum was not present, therefore, the items discussed/passed at the meeting have brought forward to April 25, 2012. 6. BUSINESS ARISING FROM THE MINUTES a. ITEMS DEFERRED FROM THE NOVEMBER 29, 2011 MEETING 29-35 i) Correspondence from Community Residents/Businesses re: Letters of Support (as of November 23, 2011) Recommended Action: For information. 36-41 ii) Letters to OPP, Ministry, CNCC and Town of Midland re: Results of Police Services Review Recommended Action: For information. 42-43 iii) Resolution Passed by Council re: Rising Cost of Policing Recommended Action: For information. 44-47 iv) Correspondence from the Ontario Provincial Police & Town's Response re: Updated Cost Recovery Formula Recommended Action: For information. Page 2 of 244 Town of Penetanguishene Police Services Board Agenda Page 7. CORRESPONDENCE - FOR INFORMATION ONLY 48 i) Correspondence from the Ontario Provincial Police re: New Municipal Policing Bureau Recommended Action: For information. 49 ii) Correspondence from the Ministry of Community Safety & Correctional Services re: RIDE Grant Recommended Action: For information. 50-52 iii) Correspondence from the Ministry of Community Safety re: Changes to Arbitration System Recommended Action: For information. 53-63 iv) Correspondence from the Public Safety Division, MCSCS re: Recent Amendments to Regulation 950 under PSA and Associated Set Fines Recommended Action: For information. a. ONTARIO ASSOCIATION OF POLICE SERVICES BOARDS 64-65 i) Correspondence from OAPSB re: OAPSB 49th Annual General Meeting (AGM) - Minutes Dated Friday, May 13, 2011 Recommended Action: For information. 66-68 ii) Correspondence from OAPSB re: Bulletin March 20, 2012 (Queen's Park Lobbying on the Rising Cost of Policing) Recommended Action: For information. 69-71 iii) Correspondence from OAPSB re: Globe & Mail Editorial by Dr. Alok Mukherjee - Canada's Police Among the Best Paid in the Worldboard of Directors 2011- 2012 Recommended Action: For information. 72-130 iv) Correspondence from OAPSB re: MCSCS Police Services Boards Directory Recommended Action: For information. Note - the Town of Penetanguishene information will be updated by the Town Clerk following the April 25, 2012 meeting. Page 3 of 244 Town of Penetanguishene Police Services Board Agenda Page a. ONTARIO ASSOCIATION OF POLICE SERVICES BOARDS 131-150 v) Correspondence from OAPSB re: Advocacy Papers - OAPSB Calls for Immediate Action on Drummond Recommendations - Rising Cost of Policing - Section 10 Contracts: Time for Change - Police Governance Training (to be discussed in detail under Other Business) - Post Traumatic Stress Disorder Recommended Action: For information. b. ZONE 3 151-157 i) Zone 3 Meeting Minutes - Dated January 25, 2012 Recommended Action: For Information. 8. CORRESPONDENCE - REQUIRING ACTION 158 i) Correspondence from the Nottawasaga Police Services Board re: Motion Use of Photo Radar Recommended Action: For discussion or for information. THAT the Penetanguishene Police Services Board support the recommendation from the Nottawasaga Police Services Board pertaining to Motion Use Photo Radar; AND THAT the Boards support be forwarded to the Nottawasaga Police Services Board, Ontario Provincial Police and the Premier of Ontario. 159-160 ii) All Chiefs Bulletin re: Police Week Theme - May 13-19, 2012 Recommended Action: THAT the Penetanguishene Police Services Board recommend to Council that May 13-19, 2012 be proclaimed as Police Theme Week; AND THAT the Clerk be directed to include said recognition in the next edition of the Town Page. 9. FINANCIAL 161 i) Police Services Board Section Financial Statement (Period Ending March, 2012) Recommended Action: THAT the Penetanguishene Police Services Board approve the financial statement for police related accounts for the period ending March, 2012. Page 4 of 244 Town of Penetanguishene Police Services Board Agenda Page 10.DETACHMENT REPORTS 162-197 i) BY-LAW NUMBER 2012-10 (OPP Contract 2012 to 2016) Being a By-law to Authorize the Execution of an Agreement Between the Ministry of Community Safety and Correctional Services of Ontario and The Corporation of the Town of Penetanguishene for the Provision of Police Services under Section 10 of the Police Services Act, R.S.O. 1990, c. P. 15, as amended and to Repeal By-law 2006-55 Recommended Action: For information. ii) Report from the Southern Georgian Bay OPP Corporate & Emergency Services Re: Monthly Report (January to March) Recommended Action: Deferred to next meeting. 198-202 iii) Presentation from the Detachment Commander re: Annual Report Recommended Action: For information. (presentation to Council on April 25) 203-212 iv) Correspondence from the O.P.P. re: Year 2011 Reconciled Contract Policing Costs - Ontario Provincial Police (OPP) Recommended Action: For information. 213-219 v) Correspondence from the O.P.P. re: Estimated 2012 Municipal Policing Costs - Ontario Provincial Police Recommended Action: For information. 11.COMMITTEE REPORTS 220-225 i) Report from the Town Clerk re: Towing Services Contract Recommended Action: For information. Note - Towing Contract was awarded to Lesperance Towing for a term of 3 years commencing on May 1, 2012 to April 30, 2015. 12.OTHER BUSINESS 226-229 i) Penetanguishene Police Services Board Protocol re: Annual Evaluation of Detachment Commander Recommended Action: Defer until September. Page 5 of 244 Town of Penetanguishene Police Services Board Agenda Page 12.OTHER BUSINESS 230-233 ii) Correspondence from OAPSB re: Section 10 PSB Relations with Council (Roles and Responsibilities of Boards and Municipal Councils) Recommended Action: For discussion on how to enhance the Board/Council relationship. 234-241 iii) Correspondence from OAPSB re: Police Governance Training Recommended Action: For discussion. THAT the Penetanguishene Police Services Board approve the purchase the complete set of the self study guides at a cost of $150.00 + HST; AND THAT all appointed Board Members be required to undertake the on-line training offered through the Ontario Association of Police Services Board, in particular the training specific to Section 10 Boards as a minimum requirement, prior to December 31, 2012; AND FURTHER THAT the Board recommends to the Finance & Corporate Services Section that all Members of Council be offered and encourgaged to complete the same on-line training. 13.COMMUNITY RELATIONS 242-244 i) Correspondence from Community Residents re: Speeding on Church Street Recommended Action: THAT the Penetanguishene Police Services Board request the OPP to increase radar patrols on Church Street, primarily between the hours of 0600 and 0700 in the morning, and 1800 and 1900hrs; AND THAT the Detachment Commander provide a report to the Board at the next meeting on the outcome of the increased patrols; AND THAT the Clerk be directed to resend letters to Waypoint Mental Health Centre and the Central North Correctional Centre reaffirming the speed limit on Church Street and request that said letter be forwarded to all facility staff; AND FURTHER THAT upon receipt of the Detachment Commanders report, that the Board review the area at this next meeting to see if any additional improvements can be recommended; AND FINALLY THAT the Clerk be directed to contact the community Page 6 of 244 Town of Penetanguishene Police Services Board Agenda Page 13.COMMUNITY RELATIONS residents that have raised the concerns and outline the Boards directives as noted above. 14.PUBLIC DISCUSSION 15.DATE OF NEXT MEETING i) June 12, 2012 at 8:30 a.m. 16.ADJOURNMENT i) The meeting was adjourned at ...a.m. Page 7 of 244 Police Services Act ONTARIO REGULATION 144/91 OATHS AND AFFIRMATIONS Note: This Regulation was revoked on July 5, 2010. See: O. Reg. 268/10, ss. 31, 32. Last amendment: O. Reg. 268/10. This is the English version of a bilingual regulation. 1. The oath or affirmation of office to be taken by a member of the board shall be in one of the following forms: I solemnly swear (affirm) that I will be loyal to Her Majesty the Queen and to Canada, and that I will uphold the Constitution of Canada and that I will, to the best of my ability, discharge my duties as a member of the (insert name of municipality) Police Services Board faithfully, impartially and according to the Police Services Act, any other Act, and any regulation, rule or by-law.
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