& AXFORD PARISH COUNCIL

Clerk to the Council Carol Standage c/o Council Office, Memorial Hall, High Street, Ramsbury, Wilts SN8 2PB

Telephone: 01672 520045 (ansaphone)

E-mail [email protected] You are invited to attend the Parish Council meeting to be held on Monday 19th August 2019 in Ramsbury Memorial Hall Apologies to the clerk please.

AGENDA 1 APOLOGIES for absence for approval 2 DISCLOSURES OF INTEREST-Councillors to sign book as appropriate 3 MINUTES of the meeting held July 15th (previously circulated) for approval 4 MATTERS ARISING from the minutes not itemised separately New litter bins delivered School buses stopping in Axford 5 NEW CORRESPONDENCE for discussion:

AUGUST 2019 Highlighted entries FOR DISCUSSION A3495 10/07/19 Wessex Community RE: July Newsletter Action F/w to Councillors A3496 10/07/19 Linda Nemeth RE: Invoice received – materials to repair footpath at Mill Lane Sheila Glass A3497 10/07/19 Martin Cook RE: Ramsbury Manor – safely crossing the road - clear the vegetation on the bend – update on new Sign for Manor Footpath Sheila Glass A3498 12/07/19 Democratic and RE: Community Governance member services Review – expression of interest sought from parishes. Sheila Glass A3499 14/07/19 Playsafety RE: Notification of play area inspection in September for Ramsbury & Axford PC Sheila Glass A3500 14/07/19 ARK Project RE: ARK – River restoration in Ramsbury Sheila Glass A3501 14/07/19 National Association RE: NALC – Chief executives of Local Councils bulletin. F/w to Councillors A3502 14/07/19 Alexa Davies RE: Latest news and events from Marlborough Our Community Matters 12/07/19. F/w to Councillors A3503 15/07/19 Andrea Wilkins RE: Weekly List of Planning Applications Received & weekly List of Planning Applications Determined w/e 12/07/19. F/w to Planning A3504 15/07/19 National Association RE: NALC – Annual Conference of Local Councils 2019. F/w to Councillors A3505 15/07/19 Democratic and RE: Minutes for Marlborough Area member services Board Tuesday 14/05/19. 7.00pm F/w to Councillors A3506 15/07/19 Democratic and RE: Agenda for Marlborough Area member services Board – Tuesday 23rd July 2019 7.00pm F/w to Councillors A3507 15/07/19 Adrian Hampton - RE: July Highways Newsletter. wilts F/w to Councillors A3508 15/07/19 Democratic and RE: Briefing Note no – 19-019 – member services Polling District and Polling Place Review Consultation F/w to Councillors A3509 15/07/19 Sue Arnold RE: Thank you – Thank you for Garden vouchers following work to help Carol with the QuickBooks system. Sheila Glass A3510 16/07/19 Rural SVees RE: The Rural Bulletin – 16th July 2019 F/w to Councillors

A3511 17/07/19 Ann Dark - Wilts RE: School bus stop in Axford – update Sheila Glass A3512 17/07/19 Diane Ware - wilts RE: Roads in Ramsbury – Paddocks Ramsbury. Sides of the road have been torn up in chunks – a survey is needed from Wilshire Council to do something about the damage Sheila Glass A3513 17/07/19 Carla Adkins - wilts RE: Statement of Licensing Policy 2019 – 2020. Sheila Glass A3514 17/07/19 National Association RE: NALC Newsletter of Local Councils F/w to Councillors A3515 22/07/19 Nicola Mundy - wilts RE: Winter preparations 2019 – 2020 Sheila Glass A3516 22/07/19 Margaret McKay RE: Spray Can vandalism in Ramsbury – defacing road sign has been cleaned as best as possible. This incident has been reported to the police. CP 119079 Sheila Glass A3517 22/07/19 Alexa Davies - Wilts RE: Latest news and events from Marlborough Our Community Matters 19/07/19. F/w to Councillors

A3518 22/07/19 Kieron Tither RE; Quote received for works - Back Lane and High street Sheila Glass A3519 22/07/19 National Association RE: NALC – Chief executive’s of Local Councils bulletin. F/w to Councillors A3520 22/07/19 Karen Rees RE: Watering Begonias at the War Memorial – request for the Church flower group to water the Begonias at the War memorial. Sheila Glass A3521 22/07/19 Town & Parish RE: July Newsletter. Council F/w to Councillors A3522 22/07/19 Team Office – RE: Simon Weeden Retirement. Whitton Team Service attended and a card sent. Sheila Glass A3523 22/07/19 Democratic and RE: Briefing Note no – 19-020 – member services Ofsted Report July 2019 F/w to Councillors A3524 22/07/19 Development RE: Weekly List of Planning management Applications Received & weekly List of Planning Applications Determined w/e 19/07/19. F/w to Planning A3525 22/07/19 National Association RE: NALC – Annual Conference of Local Councils 2019. F/w to Councillors A3526 23/07/19 Rural SVees RE: The Rural Bulletin – 23 July 2019. F/w to Councillors A3527 25/07/19 Democratic and RE: Briefing Note – 19-021 – member services Proposal to increase Downland School Capacity. F/w to Councillors A3528 25/07/19 National Association RE: NALC – Opens nominations to of Local Councils its Larger Council Committee. F/w to Councillors A3529 25/07/19 Parish Online RE: Parish Online News and Updates. F/w to Councillors A3530 27/07/19 David Arnold RE: Defib Battery on the Memorial Hall is giving a low battery warning Sheila Glass A3531 27/07/19 Council – RE: Changes to services 46 and 48 Bus service linking Baydon, Aldbourne and Ramsbury with Swindon, and Marlborough starting 29/7/19. A3532 29/07/19 Morgan Jones RE: Planning Application 19/06774/FUL at Red Lion, Axford Di Barnett A3533 30/07/19 Rural SVees RE: The Rural Bulletin – 30th July 2019 F/w to Councillors A3534 30/07/19 Nicola Mundy RE: Winter Preparations 2019 20 - update Sheila Glass A3535 01/08/19 Dawn Gill RE: Drain at lower end of Ashley Piece Sheila Glass A3536 01/08/19 Rural SVees RE: Invitation to the Rural Conference 2019 F/w to Councillors A3537 01/08/19 Nigel Parke RE: Sid in Ramsbury – fault with the west end of Whittonditch, does not show readout for the speed. Sheila Glass A3538 01/08/19 Karen Rees RE: Large Tree Branch Down at Ashley Place Playing Area Sheila Glass A3539 01/08/19 John Herbertson RE: Diary Item reminder. Sheila Glass A3540 02/08/19 National Association RE: Chief executive Bulletin. of Local Councils F/w to Councillors A3541 02/08/19 Alexa Davies RE: Latest news and events from Marlborough Our Community Matters 02/08/19. F/w to Councillors A3542 03/08/19 Trevor Osborne RE: Quote received for 482 and 483 Tree works near Ashley Piece. Sheila Glass A3543 05/08/19 Lorraine Brown RE: Weekly Lists of Planning Applications Received & weekly List of Planning Applications W/e 02/08/19. F/w to Planning A3544 06/08/19 Rural SVees RE: The Rural Bulletin – 6/08/19. F/w to Councillors A3545 06/08/19 Karen Rees RE: Bench at West end of Back Lane – there are weed around the bench on Back Lane, also bench has been jumped on and one of the wooden panels is now broken. Sheila Glass A3546 06/08/19 Rural SVees RE: Rural Funding Digest – August 2019 Edition F/w to Councillors A3547 07/08/19 Democratic and RE: Agenda for Eastern Area member services Planning Committee Thursday 15th August 3.00pm F/w to Planning A3548 08/08/19 Democratic and RE: Briefing Note no – 19-022 member services Wiltshire Housing Land Supply. F/w to Councillors A3549 08/08/19 Alice Charlwood - RE: Monthly Library Report. for Library Parish Council F/w to Councillors

A3550 09/08/19 National Association RE: Chief executive’s Bulletin. of Local Councils F/w to Councillors A3551 09/08/19 Alexa Davies RE: Latest news and events from Marlborough Our Community Matters 09/08/19. F/w to Councillors A3552 10/08/19 Christopher Payne RE: Concerns for dangerous roof at the Bell. – On the South West corner the Barge board was split by passing vehicle, slates have been dislodged and could potentially be a hazard to anyone standing below. Sheila Glass

A3553 12/08/19 Andrea Wilkins RE: Weekly Lists of Planning Applications Received & weekly List of Planning Applications W/e 09/08/19. F/w to Planning

6 COMMITTEE REPORTS: A Planning Diann Barnett

PLANNING REPORT RAMSBURY AND AXFORD PARISH COUNCIL – August 2019 Planning Applications Processed since July 2019 Report –

NEW ITEMS:

Report App. Comments Site location Proposal date w/e Number REQ. date Holy Cross Church, Ramsbury 1 - Bird Cherry tree - reduce by 30% & shape crown accordingly 2 & 3 - Damson trees - 16/7 19/06797/TCA reduce by 25% & shape crowns accordingly 7/8 4 - Beech tree (dead) - reduce height and leave for habitat PC have no objection Red Lion Axford Marlborough Change of Use from A4 public house with Wiltshire SN8 2HA ancillary residential space to A3 restaurant 15/7 19/06774/FUL and a separate C3 dwelling house and the 19/8 addition of a part glazed hallway in the side courtyard. 25/7 5 Orchard Close Ramsbury Single-storey extension to create a family room, add new porch, sub-divide the existing reception room, modify existing 19/06976/FUL dormer windows, add a new side window to 22/8 the study, replace existing windows, remove metal chimney pipe from eastern gable. PC has no objection 2 Carters Court High Street 1 - Scots Pine tree - fell 2 - Ash tree - raise Ramsbury crown to give 3.5 m clearance over 22/7 19/07012/TCA driveway 3 - Hawthorn tree - raise crown to 13/8 give 3.5 clearance over driveway. PC has no objection. Ramsbury Manor Courtyard Buildings- Existing pump house and garage to be demolished. Existing car 19/07026/FUL park surface to be removed to allow 29.7. 29/8 19/07279/LBC installation of new underground drainage system. New car park surface to be installed etc Ramsbury Pre school Pollard lime trees. PC has no objection. 6.8 19/05731/tca

* w/e 9.8

STILL AWAITED:

11/1 10A Ashley Piece Ramsbury SN8 Side extension. Reverse house with internal 2QE alterations. Front extension. Detached garage. Access from Crowood Lane. PC had 18/11798/FUL Still waiting no objections to the house alterations but commented on the access to Crowood Lane – Note new date for comments 1st May Hails Grove Marridge Hill Near Installation of a Polytunnel in an area at the Whittonditch Marlborough base of the wood which has recently been cleared of dead elm trees. It is out of the 19/7 21/6 19/03547/FUL wind and out of site from any roads or Still waiting housing. PC has no objection. 17 Back Lane, Ramsbury Removal of existing rear porch structure. Raising of the complete existing rear single storey roof with addition of 3 roof lights, 31/7 3/7 19/06210/FUL single storey rear flat roof extension. Still waiting Removal of apple tree from rear garden. PC has no objection. 11/7 Fosburys Field, Crowood Lane, Conversion/Reuse of Redundant Stables 19/06243/FUL Ramsbury and Barn to Residential Dwelling and 8/8 Garage/Store. PC objected

DECISIONS:

Report Decision date App. Number Site location Proposal and date w/e 20 Isles Road Ramsbury SN8 Single storey rear extension, part Approved 26/4 19/03488/FUL 2RT conversion of garage and installation of with fencing. – PC had no objections conditions 14/6 Stone Lane Bridge over the Repair works to arch ring stitching. Approved 19/05075/LBC River Kennett Stone Lane PC has no objection with Axford Marlborough Wilts conditions 19/04162/FUL Land North of Darrells Farm Erection of a free range egg laying unit with Approved Elmdown Ramsbury SN8 2HL associated feed bins, hardstanding and with associated infrastructure. PC have conditions commented Littlecote House Hotel Remedial Works to North-West wing of Approved 19/05144/LBC Littlecote Hungerford Wiltshire Littlecote House to repair damage caused with RG17 0SU by dry rot. PC has no objection. conditions *W/E 9.8 Report on site meeting 6/8/19 and public meeting 8/8/19 in Axford Village Hall re Red Lion application 19/06774/FUL B Finance Sheila Glass C Rights of Way Graeme Fearon Wording for new(replacement)sign at Manor Crossing D Play Areas & Seats Inspection due in September Denise Edwards Ash tree and willow tree on Whittonditch play area New dog signs for Knowledge Cres play area Bird spikes Axford play area Axford play area fence Cleaning equipment F Recreation Centre George Hawes

G Emergency Committee Helen Lloyd Audit of salt bins carried out-refills ordered Arrange meeting/update list of wardens H Policy Committee Sheila Glass PUBLIC FORUM- Parish Council Standing Orders temporarily suspended for this item 7 AXFORD Diann Barnett 8 COMMUNITY ASSETS Allotments Other items 9 MARLBOROUGH AREA BOARD Sheila Glass No meeting 10 CATG Sheila Glass No meeting 11 BINS IN STREET Christopher Payne 12 PAVEMENT REPAIRS Kate Abbott/ Roger Greasley 13 PARISH STEWARD SCHEME Next visit September 4th &5th 14 PRESCHOOL Kate Abbot 15 HEDGES IN ISLES ROAD Christopher Payne 16 VILLAGE OPEN DAY Date for the next Village open day is April 18th 2020 Sheila Glass Volunteer event 17 WEBSITE 18 BEST KEPT VILLAGE Tubs at entrance to village 19 75TH ANNIVERSARY OF VE DAY 9/5/2020 Street Fair Benches in the Square 20 CORRESPONDENCE How much do Councillors wish to receive? Sheila Glass 21 GDPR Councillors’ names on noticeboard Kate Abbot 22 POLICE REPORT (Circulated) 23 VANDALISM Spray paint graffiti Bench in Back Lane 24 LIBRARY 25 ALLOTMENTS Denise Edwards 26 CHRISTMAS TREES 27 MEMORIAL GARDEN Automatic watering system 28 PUBLIC CONVENIENCES Repairs to lights carried out 29 KENNET TRIANGLE 30 PATIENTS REP George Hawes 31 ACCOUNTS FOR PAYMENT:

DEB/FPI/CASH/BGC Accounts for AUGUST 2019 TOTAL Net VAT S137 DD/BACS PC 19/08/2019

British Gas - Electricity for Public Toilets - JULY 23.00 21.90 1.10 DD No I3106 BT - 2ND Quarterly Bill I3107 122.14 101.78 20.36 DD No PlusNet Broadband Service JUNE I3108 14.99 12.49 2.50 DD No I&I IONOS Web Package Basic Fee July 8.39 6.99 1.40 DD No I3109 Castle Water - Water for Public Loos I3110 9.09 9.09 0.00 DD No Manor Garden Centre - (Gratuity to Sue Arnold - Hand over hours) 50.00 41.67 8.33 DC (SG) No I3111 Hungerford Garden Centre - (Memorial Garden) 14.40 12.00 2.40 DC (SG) No I3112 Carol Standage July Salary I3113 405.19 405.19 0.00 BACS No Mary Holdsworth July Minute Taking 91.25 91.25 0.00 BACS No I3114 R Copp - Hedge Cutting June - July Whittonditch 170.00 0.00 170.00 BACS No I3115 ARK - Repair of Mill Lane Footpath I3116 125.70 0.00 125.70 BACS No

LCC S137 Grant for Lighting in Holy Cross Church - S137 1500.00 0.00 1500.00 BACS Yes I3117 Meals On wheels S 137 Grant to Correct Account 250.00 250.00 00.0 BACS Yes I3118 Four Seasons Garden Services (Nature Reserve) 36.62 30.52 6.10 BACS No I3119 Community Heartbeat (Defib Battery) 465.00 465.00 0.00 BACS No I3120

Nigel Parke - Call out & Repair SIDS 350.00 297.67 58.33 BACS No I3121 Savernake Adventure Scouts - Agreed Grant Application Funds 250.00 250.00 0.00 BACS Yes (S137) I3122 R Copp - Memorial Garden removing Bushes 55.00 55.00 0.00 BACS No I3123 Ramsbury Post Office - Retirement Card for Simon Weeden 2.75 2.29 0.46 DC (SG) No I3124 No

Total 3943.52 1802.84 2146.68

32 PAYMENTS RECEIVED:

Payments received AUGUST DD/BACS/DEC/FPI/ S137 CASH/BGC

R515 HMRC Reclaim 1382.26 0 1382.26 No

R516 Ramsbury Meals On Wheels 250.00 0 250.00 No Incorrect Account Details

TOTAL 1632.26 0 1632.26

BANK BALANCE on 31ST July 2019: CURRENT ACCOUNT £81030.32 NB This figure includes ring fenced funds of £41,635.00 for long term capital projects, £434 for defibrillators plus allocated budget for the year and contingency.

DATE OF NEXT COUNCIL MEETING MONDAY 16th September 2019 at 7.45pm in RAMSBURY MEMORIAL HALL YOU WILL BE VERY WELCOME -PLEASE COME ALL PARISH COUNCIL MEETINGS ARE OPEN TO THE PUBLIC