Report on Annual Review CIM Assessment & Engagement

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Report on Annual Review CIM Assessment & Engagement Government of Nepal Ministry of Federal Affairs and Local Development Office of District Development Committee Rural Access Programme (RAP 3) Sankhuwasabha Report on Annual Review CIM Assessment & Engagement Workshop 2073/74 Venue: DCC Hall Khadbari Date: 11th September, 2017 Part I: Annual Review and CIM 1. BACKGROUND Sankhuwasabha is one of the RAP 3 pilot districts for maintenance work. DDC Sankhuwasabha has shown commitment to implement the plans of RAP3 by giving priority on DRCN maintenance as per the approved ARAMP. All together 23 numbers of DRCN roads are in the district out of which RAP 3 is monitoring RMG‟s working in 9 of the road corridors. The annual progress review workshop of RAP3 activities of FY 073/074 was organized for DCC technical members, R/Municipality Representatives, stakeholders and line agencies on 11th September 2016. The Program was divided into Parts. A. Annual review was scheduled at 8:00 AM , September 11th B. Continual Improvement Matrix was scheduled at 8:30 AM, September 10th 2. OBJECTIVES OF WORKSHOP To review annual maintenance progress of RAP3 of FY 073/74. To share implementation modality. To share overall program and budget allocation. Get feedback from stakeholder/beneficiaries and incorporate fruitful suggestions on next year‟s planning. A. ANNUAL REVIEW: The review program was run by Mr. Subash Kuikel, Programme Officer, DCC under the chairmanship of DCC Chairperson, Mr. Suman Shakya and newly elected representatives from the 10 R/Municipalities in the district. The executive members of the respective R/Municipalities to were present as participants for the engagement workshop, which followed the annual review. , CDO, DoLIDAR representative, LDO/DDC, Planning Officer/DDC, DTO chief, DDC/DTO officials, RAP 3 TMO, RMG , Contractors, media person, officials from line agencies and RAP 3 staffs participated in the annual review workshop. The annual review workshop was conducted at DCC hall Sankhuwasabha on 11th September from 8.00 AM. In the Annual Review workshop, following presentations were made: o Introduction to RAP 3 ( Mr. Bhojraj Ghimire, LDO, DCC Sankhuwasabha district) o Overview of District Program (Mr. Ram Sharan Acharya, District Engineer, Sankhuwasabha and Aadit Pathak, Graduate Engineer, RAP 3 DTA) o Annual Support Plan 073/74, LRN maintenance and Continual Improvement Matrix (Mr. Aadit Pathak, Graduate Engineer, RAP 3 Sankhuwasabha DTA) o District Road Core Network Planning and Progress (Mr. Ram Sharan Acharya, District Engineer, Sankhuwasabha) The program started with a short welcome speech by Mr. Bhojraj Ghimire, LDO, Sankhuwasabha along with the clarification of the objectives of the review program. He enlightened that the program would incorporate the financial and physical progress of maintenance work, and suggestions for future work. Then the program resumed further with introduction session of all the participants. In context to Annual Review, Mr. Ram Sharan Acharya, DTO chief, Sankhuwasabha gave a short insightful presentation on RAP 3 program modality and working area of the program. The presentation mostly included the introduction to Rural Access Program 3, its objectives and plans for Sankhuwasabha district, ARAMP, monitoring visits done, lesson learnt and challenges for future work. Mr. Ram Sharan Acharya, DE along with the Graduate Engineer, Aadit Pathak, presented another insightful presentation on “District Road Core Network Planning and Progress”. Furthermore, Mr. Pathak presented the „Annual Support Plan‟ and its expenses on the fiscal year 073/74. The series of presentations ended with the progress on ASP. After all the presentations, the floor was open for discussions. The suggestions, queries, comments, and feedback of participants are recorded in the table below. S.N Name Comments/Suggestions/feedback 1 Mr. Bidur Kumar RMG mobilization should be focused only in the rainy Lingthep, season as roads are fine in other months., Cost wastage Chairperson, Madi RMG working modality should be modified to suit the Municipality need of a particular road., Road specific working Financial support to the RMG should be fixed, Source of funding should be clarified Municipal Transport Master Plan (MTMP) drafting should be initiated with TA from DTO or other agencies 2 Mr. Murari Prasad Duplication of roads in DTMP and MTMP should be Khatiwada, avoided. Chairperson, Detailed debriefing on DRCN fixing and concept of Khandbari DRCN priority need to be done Municipality 3 Mr. Binod Sunda RMG members after retirement facilities should be Gurung, Chairperson, considered NGO federation, Grass root level interaction between workers and Sankhuwasabha implementers necessary Road Maintenance Modality, concept should be same in all working INGO‟s 4 Mr. Suman Shakya, Right of way should be fixed at a district standard DCC chairperson, DTMP should be updated only after agreement of all Sankhuwasabha R/Municipalities Unison in implementation modality of all INGO‟s in the district 5 Mr. Bed Raj Regmi Problem sharing between R/Municipalities should be Engineer, DoLIDAR practiced Problems should be delegated through a systematic channel to fulfill shortcomings. 6 Mrs. Sita Dahal, RAP3 should remain in the district and continue its Vice-Chairperson, work in rural road maintenance. Sabhapokhari Rural Relation between the DCC and R/Municipalities Municipality should be strong 7 Mr. Hom Prasad .DRCN maintenance should be done based on road Paudel, Executive priority. officer, Dharmadevi Programs expected from RAP 3 in LRN maintenance Municipality. and improvement piloting After the feedback session, Mr. Ram Sharan Acharya, District Engineer, Sankhuwasabha and Mr. Ram Prasad Thapaliya, New Construction Specialist, RAP 3 TMO, cleared the queries. All the advices and suggestions of the program were positively acknowledged by RAP 3. He clarified about the RMG work and working procedure. Then, Mr. Aadit Pathak highlighted the future involvement of RAP 3 in Sankhuwasabha district and highlighted about the strengthening of RMG. Mr. Ram Sharan Acharya, DE clarified the technical queries of the participants. He added that the involvement of R/Municipalities in RMG work monitoring would improve the effectiveness of the routine and recurrent maintenance in the district. The major topic of discussion in the review was the planning process and the DTMP update. The representatives asked the DE for TA in drafting local level five year master plans and avoid duplication of roads in multiple planning documents. The R/Municipality representatives were confused about their authority. The belief that all programs are to be delegated to the local level triggered multiple arguments. The handover of RMG to the local bodies without any budgetary provisions and minimal technical work force also came into discussion during the review. All participants were enlightened with the need for maintenance in the road sector. The budget and finances of the RAP3 maintenance work for fiscal year 073/74 were also made transparent to the participants. We got valuable feedbacks, suggestions and comments from the participants, which will be very helpful in project implementation in coming days. RAP3 staffs contemplated the issues, challenges & lesson learnt and the whole team was determined to avoid the mistakes in future. B. CIM: The second part of the program was CIM (Continual Improvement Matrix) which started at 8:30 AM at DDC hall on 10th September 2017. The program was conducted under the chairmanship of Mr. Bhojraj Ghimire, LDO, Sankhuwasabha. Total participants in the program were 14. In the program, DoLIDAR representative LDO/DDC, Planning Officer, DTO chief, DDC/DTO officials, New Construction Specialist RAP 3 TMO, RAP 3 DTL, and RAP 3 staffs participated in the CIM program. Mr. Aadit Pathak explained the objectives of the program. Finally, the program gained momentum with the presentation on CIM. After that, the discussion was done on each subtitle. Average scores were discussed amongst the participants and upon agreement of all it was used as the official score. The program had a lot of interesting insights and healthy discussions. The program ended with the announcement of overall average score of 7.32. The increase in the CIM score is credited to the increase of the realization of the need of regular maintenance of the road sector and an increased investment in DRCN. The details of CIM matrix is attached in next page. Part II: Engagement Workshop 1. BACKGROUND & CONTEXT Following the signing of Bi-lateral agreement between the Government of Nepal (GoN) and the Department for International Development (DFID) in 2015, the Rural Access Programme Phase 3 (RAP 3) extension is being implemented in 14 districts1 of Nepal. Following the introduction of a federal government set up and local elections in 2017, one of the important start-up activities of RAP 3 extension was to introduce itself among its municipal stakeholders in project DCCs. This was carried out through Engagement Workshops (EW) in all RAP 3 DCCs. The purpose of this event, besides introducing RAP 3 to municipal stakeholders, was to get important information and feedback from the municipal stakeholders on the key issues/problems that may be hindering the project implementation process, specifically related to Local Road Networks (LRN), which is one of the major thematic components of RAP 3. To carry out engagement workshops, 12 teams were deployed in 14 DCCs: one team for each maintenance DCC and two teams for the four new construction
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