Protocol and Administrative Guide for the 30Th Ordinary Session of the Assembly of the African Union

Protocol and Administrative Guide for the 30th Ordinary Session of the Assembly of the African Union

Theme: “Winning the Fight Against Corruption: A Sustainable Path to Africa’s Transformation”

22 – 29 January 2018 Addis Ababa-Ethiopia

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Table of Contents I. Introduction ...... 2 II. Contact Point for Information ...... 4 III. Liaison Officers ...... 5 IV. Arrival ...... 5 V. Airports ...... 6 VI. Arrival Ceremony and Procedure ...... 6 VII. Visa and Customs ...... 8 VIII. Members of the Press and Press Equipment ...... 11 IX. Local Transport ...... 12 X. Accommodation ...... 14 XI. Security ...... 16 XII. Accreditation...... 20 XIII. Arrival and Welcoming Ceremony at the AU ...... 24 XIV. Official Functions by the Government of the Federal Democratic Republic of Ethiopia and the AU 27 XV. Departure from Ethiopia ...... 29 General Information about Ethiopia ...... 32 Medical Coverage ...... 34 Taxi Contacts ...... 44 REGISTRATION FORM ...... 46 Ethiopian Airports Enterprise ...... 54

Hotel Information ...... 66 Compiled List of Contact Persons ...... 75 Summary on Security brief…………………………………………………………………………………………………………………..

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I. Introduction

The information contained in this guide is intended for participants of the 30th Ordinary Session of the Assembly of Heads of State and Government, the 32nd Ordinary Session of the Executive Council of the African Union, and the 35th Ordinary Session of the Permanent Representatives’ Committee at the African Union Headquarters in Addis Ababa, Ethiopia.

Dates and Venues of the main meetings:

22 to 23 January 2018 35th Ordinary Session of the PRC

Medium Conference Hall, New Conference Centre, AUC

25 to 26 January 2018 32nd Ordinary Session of the Executive Council

Nelson Mandela Hall, New Conference Centre, AUC

28 to 29 January 2018 30th Ordinary Session of the Assembly of the Union Nelson Mandela Plenary Hall, New Conference Centre, AUC

Member States of the African Union

No Name No Name 1 People’s Democratic Republic of Algeria 29 Republic of Madagascar 2 F.D.R.E. Ministry of Foreign Affairs

2 Republic of Angola 30 Republic of Malawi 3 Republic of Benin 31 Republic of Mali 4 Republic of Botswana 32 Islamic Republic of Mauritania 5 Republic of Burkina Faso 33 Republic of Mauritius 6 Republic of Burundi 34 Kingdom of Morocco 7 Republic of Cameroon 35 Republic of Mozambique 8 Republic of Cape Verde 36 Republic of Namibia 9 Republic of Chad 37 Republic of Niger 10 Central African Republic 38 Federal Republic of Nigeria 11 Union of the Comoros 39 Republic of Rwanda 12 Democratic Republic of Congo 40 Saharawi Arab Democratic Republic 13 Republic of Congo 41 Republic of Sao Tome and Principe 14 Republic of Côte d'Ivoire 42 Republic of Senegal 15 Republic of Djibouti 43 Republic of Seychelles 16 Arab Republic of Egypt 44 Republic of Sierra Leone 17 Republic of Equatorial Guinea 45 Federal Republic of Somalia 18 State of Eritrea 46 Republic of South Africa 19 Federal Democratic Republic of Ethiopia 47 Republic of South Sudan 20 Republic of Gabon 48 Republic of The Sudan 21 Republic of The Gambia 49 Kingdom of Swaziland 22 Republic of Ghana 50 United Republic of Tanzania 23 Republic of Guinea 51 Republic of Togo 24 Republic of Guinea Bissau 52 Republic of Tunisia 25 Republic of Kenya 53 Republic of Uganda 26 Kingdom of Lesotho 54 Republic of Zambia 27 Republic of Liberia 55 Republic of Zimbabwe 28 State of Libya

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II. Contact Point for Information The Protocol Affairs Directorate General of the Ministry of Foreign Affairs of the Federal Democratic Republic of Ethiopia, in collaboration with the Protocol Services Department of the African Union Commission, coordinate the preparatory activities as well as oversees the proper implementation of all protocol and logistical arrangements. Diplomatic Missions of Member States and Invited Guests are advised to contact the following:

 Mr. Esayas Gotta – Chief of Protocol, MFA/ +251 911-230-144/ +251 944-134-108  Ms. Simone Abala- Chief of Protocol, AUC/ +251 911 503418, Email: [email protected]  Mr. Merkebu Beyene – A/Director of State protocol, Ceremony and Conference, MFA/+251-911-210-234  Mrs. Almaz Tilahun, D/Chief of Protocol, AUC/ +251 911201651, Email: [email protected]

General Information: Member States as well as other Invited Guests shall provide the Secretariat of the Preparatory Committee (of the Ministry of Foreign Affairs of the Federal Democratic Republic of Ethiopia) a Note Verbal with duly completed registration forms not later than 16 January 2018 in order to make proper preparations with regard to badges, hotel reservations, transportation and other related logistics. (Please see forms Annexed). The badge and accreditation forms can also be accessed from the Ministry’s website at: www.mfa.gov.et Contact Persons for General information: 4 F.D.R.E. Ministry of Foreign Affairs

 Mr. Ojige Osso /+251-989-82-11-28  Ms. Ruth Getachew/+251-968-60-07-59 Office Tel .No:- +251-115-527-624/+251-115-527-203/+251-115-523-867 Fax: - +251-115-523-776 /+251-115-514-300

E-mail: [email protected]

III. Liaison Officers

The Ministry shall assign a liaison Officer to all Member-States. The Liaison Officers shall act as a link between the Delegation and the Host Country on all pertinent issues. He/ She will stay with respective delegations until their departure.

The names of Liaison Officers will be communicated to all Member States by the Secretariat of the Preparatory Committee of the Host Country.

IV. Arrival

Diplomatic Missions, Regional and International Organizations should submit over flight and landing permission requests at least 72 hours ahead of time by an official Note Verbal.

For special flights, the relevant pieces of information are as follows: a. Name of Carrier b. Name and Type of Aircraft c. Entry and Exit Points in Ethiopia d. Call Sign e. Purpose of Flight 5 F.D.R.E. Ministry of Foreign Affairs

f. Route of Flight g. Point of Departure and Destinations, and h. Dates and Times of Arrival and Departure Such pieces of information shall be communicated to the Situation Room of the Ministry of Foreign Affairs of Ethiopia by Fax № -251-115-523-776 or +251-115- 514-300 or +251-115-531-775 or delivered by hand to the Situation Room of the Ministry. (See Annex VII) Tel. +251-930- 077-080 Email – [email protected]

V. Airports

There are four airports that serve international flights in and out of Ethiopia. These are:  The Addis Ababa Bole International Airport,  Bahir Dar Ginbot Haya International Airport,  Dire Dawa International Airport and  Mekele Alula Aba Nega International Airport (See Annex VIII for details) Addis Ababa Bole International Airport is the main hub for International flights. Delegations bringing more than one aircraft are strongly encouraged to use the Regional Airports for the stay of their aircrafts until the departure of their delegations. Delegations are also encouraged to advise their crew members to explore such possibilities as returning, first by dropping upon arrival, and second for picking upon departure. VI. Arrival Ceremony and Procedure

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A. Heads of State and Government  A Head of State and Government will be welcomed upon arrival by a Senior Government Official, Chief of State Protocol, Chief of Protocol of the AUC, Elected Officials of the AUC and a maximum of ten Diplomatic staff from respective Embassies.  Only the Anthem of the African Union will be performed.

B. Ministers of Foreign Affairs

 Foreign Ministers shall be received by protocol officials of the Ministry of Foreign Affairs and those of the AUC at Bole International Airport.

N.B  Official welcoming ceremonies shall be conducted from 9:00-18:00 hrs.  Security at the Airport shall be conducted according to the International Civil Aviation Organization (ICAO) rules and regulations of international airport as well as the relevant domestic laws.  Time slots shall be allocated for private aircrafts during arrival and departure.

C. Other Participants

Other delegates will be received by Protocol Officers of the Ministry of Foreign Affairs and the AUC. The Officers will operate from both VIP and normal arrival lounges and assist participants in immigration formalities, baggage collection, coordinate transport and transfers to the hotels. To enable the airport Team to receive participants conveniently, Missions are kindly requested to provide the

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specific arrival and departure details of their delegation at least 48 hours ahead of time.

VII. Visa and Customs

Visa Formalities

Delegates and other Participants holding Diplomatic or Service Passport of Member States or AU Diplomatic/Service Passport are permitted to enter without visa.

 For Delegates and other Participants holding Ordinary Passport of AU Member States as well as holders of Diplomatic, Service or Ordinary passports of the AU, other States or UN Laissez-passer, Visa on Arrival will be issued upon presentation of accreditation letter or invitation letter from the AU or prior submission of a formal request along with a list of participants to the Ministry of Foreign Affairs. However, delegations are advised to apply for visa at the Ethiopian Missions in their respective home countries. To avoid any inconvenience when processing visas, delegations and journalists are recommended to present invitation letter from the African Union.

Dedicated immigration counter shall be reserved at the Addis Ababa Bole International Airport to provide fast track visa service for participants of the AU summit. For those who wish to request visas online, information could be found on the Main Department for Immigration and Nationality Affairs created website: www.evisa.gov.et

Contact Persons for visa issues:

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 Mr. Alem Berhan Tafesse/ Main Department for Immigration and Nationality Affairs / +251 911-756-111  Mr. Ayikifaw Gossaye/ Main Department for Immigration and Nationality Affairs / +251 912-631-744  Mr. Abriha G/Amilak/ Main Department for Immigration and Nationality Affairs/ +251 939-106-171 N.B  For purposes of issuing visas, passports should be valid at least for the next six months.

Customs For Incoming Passengers A) Prohibited Items

 Narcotic drugs, Stimulants, Psychotropic substances, etc.  Firearms such as pistols, revolvers and machine guns, and bullets or parts thereof  Explosive, Gunpowder, Materials for chemical weapons, Germs such as anthrax, etc.  Counterfeit, Altered or Imitated Coins, bank notes or securities, and forged credit card.  Obscene or immoral materials and child pornography.  Articles which infringe upon intellectual property rights (patent, utility, model, design, trademark, copyright etc)

B) Restricted Items Items that require permission from Regulatory Authorities:

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S.No. Type of items Regulatory Authorities 1 Hunting guns, air guns, swords, etc Ministry of Defense 2 Internationally protected endangered Ethiopian Wildlife Conservation animals, plants, or their products Authority 3 Crocodiles, cobras, turtles, ivory, Ministry Of Agriculture and Natural musk, cactus etc Resources 4 Live animals and plants, meat Ministry Of Agriculture and Natural products etc Resources 5 Vegetable, fruits, seeds, and etc Ministry Of Agriculture and Natural Resources 6 All type of medicine Ethiopian Drug Administrator & Control Authority 7 Professional cameras Government Communication Affairs Office 8 Binoculars (High Standards) Information Network Security Agency 9 Satellite Phone Information Network Security Agency & Telecommunication Agency

C) Duty- Free Allowed Items  One laptop Computer  2 bottles of alcoholic beverages  Cigarettes: 2 packet  600ml of perfume D) Temporary Importation

 To comply with the import customs regulations of the Government of the Federal Democratic Republic of Ethiopia, participants should declare the following items they may bring with them into the country:-

 laptops (if it is more than one);

 Desktop Computer, Printer, Scanner, Video camera, etc;

 Any other conference equipment.

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 In order to be assisted with the temporary importation of the above items, the participants should send the detailed specifications of the items to be brought in, together with their arrival and departure details to the Secretariat of the Protocol and logistics arrangements of the Conference by 15 January 2018 at the latest.

 The items will be registered for temporary import by the customs office and they will be taken out of the country at the end of the Conference. E) Declaration of Goods and Cash

 Participants are highly advised to declare items stated in A and B, goods that exceed duty free allowance as per C, cash the amount of which exceeds USD 3000.00 or its equivalent to the customs office at the airport or precious metals weighing above 100 grams. N.B. For the purpose of declaring personal effects, an application form is

attached. (See Annex XI) VIII. Members of the Press and Press Equipment

The list of members of the press and their professional equipment to be brought into the country should be communicated to the Secretariat of the Preparatory Committee as per the application form. (See Annex VI)

Special Desk from Government Communication Affairs Office shall be reserved at the airport to provide fast service for Journalists coming to cover the AU summit.

Journalists should arrive one and half hours before meetings start.

Contact Persons:  Mr. Chala Dejene - Ministry of Foreign Affairs / +251-910-51-86-69 Tel. +251-115-536-731 11 F.D.R.E. Ministry of Foreign Affairs

Fax: - +251-115-523-776 /+251-115-514-300  Mr. Shambel Tilahun - Government Communication Affairs Office / +251-911-747-313/  Mr. Mohammed Seid - Government Communication Affairs Office / +251-911-768-354  Mr. Daniel Mikre - Government Communication Affairs Office / +251-913-52-52-29 Office Tel. +251-115-545-662 /+251-115-528-113

The African Union registers members of the Press as well. Hence, all members of the press are advised to contact the African Union Directorate of Information and Communication at the following address:-

 Mr. Molalet Tsedeke Tel: +251 911-630-631 Email - [email protected] Directorate of Information and Communication African Union Commission  Ms. Muluken Sisay Tel: 0911395256 Mulukens”Africa-union.org

IX. Local Transport

The government of Ethiopia will provide local transport for Ministers of Foreign Affairs from 24 January 2018 and for Heads of State and Government and other Heads of Delegations from 27 January 2018 until their departure on 30 January 2018. The details are as follows: 12 F.D.R.E. Ministry of Foreign Affairs

A. Delegations led by Heads of State and Government  One VVIP Car for the Head of State and Government  Two Security cars  One Liaison Officer car  Motor escort

B. First Ladies  One Executive car for First Lady  One Liaison Officer car for First Lady  Motor escort

C. Delegation led by a Vice-President or Prime Minister  One VIP Car for the Vice-President or Prime Minister  One Security car  One Liaison Officer car  Motor escort

D. Any Other Head of Delegations

 One VIP Car for the Head of Delegation  One Liaison Officer car  Motor escort E. Ministers of Foreign Affairs  One vehicle for the Foreign Minister  Motor Escort

Shuttle luggage cars from Airport to the hotels and vice-versa will be arranged. Delegations are requested to designate a luggage manager for luggage handling. 13 F.D.R.E. Ministry of Foreign Affairs

F. Transportation for Other Delegates

Provision of transport to the remaining delegates is the responsibility of each individual delegation or their respective diplomatic mission.

Regular Shuttle transport will be available to and from the designated hotels and the conference center for participants from 24 - 30 January 2018. Contact Persons for Transport:  Mr. Getachew Dejene / +251-911-052-462  Mr. Tedla Getiso / +251-988-742-905  Mr. Adane Abera/ +251-920-113-415 Office Tel .No:- +251-115-527-624/+251-115-527-203/+251-115-523-867 Fax: - +251-115-523-776 /+251-115-514-300 N.B

 When renting cars delegations are strongly advised to do so only from

entities with a business license.

X. Accommodation

Accommodation for AU Member States during the Summit meetings will be facilitated by the Ministry of Foreign affairs:  For the Heads of Delegation for the Executive Council Meeting from the nights of 24 January 2018 to 30 January 2018  For the Heads of State and Government or other Heads of Delegation from the nights of 27 January 2018 to 30 January 2018 based on the following modalities:

Delegations led by a Head of State and Government: - Executive/classic suite and three standard rooms (1+3) in;

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 Sheraton Addis,  Marriot Executive Apartments,  Radisson Blu,  Elilly Hotel or  Hilton Addis Ababa Delegations led by Vice President or Prime Minister: - a junior suite and three standard rooms (1+3) in;  Sheraton Addis,  Marriot Executive Apartments,  Radisson Blu,  Elilly Hotel or  Hilton Addis Ababa

Delegations led by a Minister/ Other Heads of Delegation: - a junior suite and three standard room (1+3) in;  Sheraton Addis,  Marriot Executive Apartments,  Radisson Blu,  Elilly Hotel or  Hilton Addis Ababa N.B  The Ministry’s Hotel Committee employed the document issued by the AUC protocol; regarding the Order of Precedence of the Heads of State and Government of the member countries of the African Union to allocate hotel rooms on 1 +3 basis.

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Courtesy extended by the Host Government

The Government of the Federal Democratic Republic of Ethiopia will cover the accommodation cost of Member States’ Heads of Delegation for the Ordinary Session of the Assembly of the African Union. Hospitality includes only bed, meals and non-alcoholic beverages from 27 - 30 January 2018.

Missions are advised to book rooms in other hotels for the remaining members of their delegation. (See Annex XII for list of hotels)

Contact Persons for Accommodation:

 Ms. Yewubdar Seyoum / +251-913-838-837  Ms. Marta Abrham / +251-944-248-157 Office Tel .No:- +251-115-527-624/+251-115-527-203/+251-115-523-867 Fax: - +251-115-523-776 /+251-115-514-300 E-mail:[email protected]

As a courtesy, the Government of Ethiopia will provide golden pins for heads of delegation and silver pins for Foreign Ministers.

XI. Security

The Government of the Federal Democratic Republic of Ethiopia will provide 24- hour security service during the Summit and the Executive Council meeting at all venues and hotels where delegates will be staying.

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The Security and Safety arrangements inside the premises of the AU Headquarters are the primary responsibility of the Security and Safety Services (SSS) of the AUC and shall be supported by the National Intelligence and Security Service of the Host Country.

 During both the Executive Council Meeting and the Summit, two perimeter access gates are designated for access to the AU premises. Each gate is designated to different categories of participants. All participants are requested to limit the items inside their vehicles in order to expedite the physical security clearances.

 Car access to the AU compound is restricted only to Ministers, Ambassadors, Heads of Organs, Heads of RECs and the other categories as approved by the Commission. All vehicles are subject to security screening and searching.

 Drivers with access to the AU compound should remain either in their vehicles or at the waiting areas allocated to them until they are called by their respective delegates.  Participants are required to follow advice and guidance from ushers, security officers and protocol staff.  Within the AU complex, there will be some restrictions on movements. The AUC Safety and Security Services will enforce controls over access to restricted areas.  Participants must cooperate and follow the directives and advice of the AUC Safety and Security Personnel in all circumstances.

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 Standing position is strictly prohibited inside the Plenary Hall. Those without seats could use the TV screens outside the Plenary Hall to follow the event.  All Summit participants and their belongings entering the AU premises and buildings are subject to a series of thorough security screening and searching measures and procedures.

 Parking reservation inside premises of the AU is only permitted after obtaining a Parking Permit issued by AUC Security and Safety Services. Other participants are encouraged to look for parking areas outside the AU premise which are arranged and available for this purpose.  No fire-arms/weapons are allowed in the AU premises with exception of Heads of State and Government Security protection officers whose list should be provided to AU Safety and Security Services.  A Close Protection Security Officer of a Head of State/Government is required to obtain weapon clearance from the Host Government and subsequent permission from the AUC Security.

 This information could be adjusted to fit the prevailing operational circumstances, before and during the course of the Summit.

 The AU venue is only for meeting participants during the Summit; therefore, visitors are restricted and denied access during this period.

 The AU Commission wishes to request all participants to the Summit to extend full cooperation.

Diplomatic Missions are advised to provide the list of Security Officers accompanying Heads of State and Government as well as Ministers to the 18 F.D.R.E. Ministry of Foreign Affairs

Secretariat at the Ministry of Foreign Affairs at least a week ahead of the Executive Council Meeting and the Summit. The list should include detailed information on Firearms and Communication Equipment they carry in accordance with the security procedures of the Host country as indicated below.

N.B. Security advance teams are advised to participate in security briefing by the State Security as well as African Union Security& Safety briefing session in advance in order to avoid any inconvenience that might occur due to information gaps. (See Annex X)

Security Fire Arms

It should be noted that each delegation led by Heads of State is allowed to bring into Ethiopia only five side arms. Delegations led by Head of Government or Minister are allowed to bring only two side arms.  Firearms to be brought into Ethiopia have to get permission 72 hours prior to the arrival of the Delegation.  All firearms should be declared at the Airport during the arrival and departure time. (See Annex III)

Except exemption from the Commission, all delegates will be subjected to security checks when accessing AU Premises including the Conference Halls.

Communication equipment to be used by security officers should get permission 72 hours before entering the Federal Democratic Republic of Ethiopia. Hence, each Mission is advised to submit the duly completed form to the Secretariat at least a week ahead of arrival. (See Annex IV)

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N.B. Only one protection officer with side arm per Head of State or Government shall be allowed in the lobby of Conference and Banquet venues. The rest of protection officers with the remaining side arms shall stay inside their vehicle or in shelters designated for this purpose.

Contact persons at AUC Security and Safety Services

 Mrs. Mintwab Alula/ +251 911200846  Mr. Asfaw Yigzaw/ +251 911 641054 Summit Safety and Security Planning Team at the AUC: Room M45, Mezzanine Floor left wing of the New Complex (+251-11518-2045)

XII. Accreditation

Accreditation of delegates shall take place at Ghion Hotel from 15 - 25 January 2018 between 09:00 – 19:00hrs and from 25 – 28 January 2018 between 08:00- 21:00hrs.

Contact Persons for Accreditation:  Mr. Tesfaye Mekonnen – (NISS ) +251-911-302-723  Mr. Semaete Shalla - (NISS) +251-911-743-015  Mr. Yonathan Gebremedhin – (MFA ) +251-924-337-805  Ms. Esrael Yohannes –(MFA) +251-910-84-08-76  Mr. Retta Ayalew- (AUC) +251 911 602634

Security Badges

Access into the Conference Center will be highly restricted to delegates having the appropriate access badges. Hence, all delegates are required to be accredited.

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i) Special Label Pins: a) Heads of State and Government, Former Heads of State and Government, other Heads of Delegation of Member states, Chairperson and Deputy Chairperson of the AUC will be issued with special golden pins by the Host country b) Ministers of Foreign Affairs, Commissioners, Heads of AU Organs & RECs, Former OAU/AU Secretaries General and Chairpersons will be issued with special silver pins by the Host Country.

ii) Badges:

 Ministers with other portfolios in the delegation will be issued with badge entitled “Minister”  Non-Minister Delegates will be issued with “Delegate” badges  Security officers will be issued with badges labeled Security badges (armed or unarmed)  Members of the media team will be issued with Media/press badges  Other Participants shall be issued with appropriate category of badges.

Obtaining security badges requires the delegate’s physical presence at the Ghion Hotel’s badge centre. However, for such dignitaries as First Ladies, Heads of Diplomatic Missions, Regional and International Organizations, badges could be issued by submitting photos in soft copy. Such photos should be submitted only in a CD format (other formats such as USB flash will not be accepted). Diplomatic Missions, International and Regional Organizations are required to give their

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representatives an official authorization to process and collect the badges. Other members of the delegation shall appear in person for registration and accreditation.

iii) Conference Badges & Registration:

The AU Commission issues different categories of conference badges. Participants are required to obtain security badges issued by host Government before requesting conference badges. Member States and other participants are requested to submit comprehensive official delegation list. Access to the meeting venues is subject to the presentation of both valid conference badge and security badge.

Distribution will be in accordance with the guidelines and invitation letters. a) Press/Media:

Department of Information and Communication (DIC) will handle accreditation and distribution of press and media personnel.

b) Badges for the side-line meetings/events:

Separate badges will be prepared for the side-line meetings and parallel events. Distribution will be through the Organizing Institutions/Departments.

PRC & Executive Council conference badges will be distributed in sealed envelopes to member states including AU organs & RECs. Distribution to the other participants will be on 25 January 2018 at the Information desk located at the lobby, in front of Nelson Mandela Hall.

Observers will only attend the opening and closing ceremonies as per the invitation letter and should obtain security badges from the accreditation center.

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N.B. Conference badges are non-transferable. And Participants are requested to wear the right badges all the time during the meetings.

Car Passes

Car passes have to be obtained for all vehicles to have access to the relevant venues such as the Conference Center, Bole International Airport and designated hotels. Diplomatic missions are advised to submit a duly completed form to the Secretariat at the Ministry of Foreign Affairs. The forms should contain the following information: model of cars, their registration numbers, and the full names and dates of birth of the drivers with copies of driving license and ID before 22 January, 2018. (See Annex II). The car passes shall be collected from the badge Center at Ghion Hotel starting from 25 January 2018. All vehicles of participants which do not possess AUC Safety and Security Services valid Access Permit (AP) will be denied access to the venue and will be turned away at all gates. But parking area is available outside the premise. It is mandatory to have a car pass from the host security services in order to pass different security check points that would be established on roads before reaching the Venue. Car Passes will be provided to each delegation as per the following arrangement:  Heads of Delegation of Member States – As per the number of vehicles specified in the Local Transport section (see above)  Former Heads of state and Government - 1 each  Heads of AU Organs and RECs - As per the invitation letter  Ministers -1 each 23 F.D.R.E. Ministry of Foreign Affairs

 Ambassadors - 1  Organizations – As per the invitation N.B.  Car passes do not give permission to drive on roads blocked during the transfer of Heads of State and Government. Delegates are advised to use alternative roads.  All participants and delegates must always wear their designated badges at all official venues.  Badge and Car pass request forms should be typed and submitted. Requests that are not readable will not be processed.  A list that is not completed according to the format provided by the Ministry, and has not been signed and stamped by the respective Mission/ Organization will be void.

XIII. Arrival and Welcoming Ceremony at the AU

On 28th of January 2018, the Chief of Protocol of AUC will welcome Heads of State and Government, First Ladies and the other Heads of Delegation from the dropping point (i.e. VIP entrance at the basement).

Protocol staff will be deployed to receive Honorable Ministers, other Dignitaries, etc… through the staff tower entrance and escort them to the holding rooms.

The following VIP holding rooms have been allocated: 24 F.D.R.E. Ministry of Foreign Affairs

No.1 (B41) For Heads of State and Government, Former Heads of State& Government and Heads of Delegation.

No. 2 M26 For First Ladies

VIP No.2, G20 For Ministers, Commissioners, Heads of AU

NB:  Taking into account the limited space in the holding rooms, access will be tightly controlled.  Arrival and departures from hotels and conference halls shall be according to the Order of Precedence.

Offices and Bi-lateral Rooms:

Offices will be allocated to the Elected Officials and other VIPs near the conference venue. A limited number of temporary bi-lateral rooms will also be available for bilateral meetings. Request forms to be completed (for reservations) will be available at the Information Desk, NCC.

To prevent double booking, only the delegation initiating the bilateral meeting should submit the request. Reservations will be for 30-minutes only. All requests should specify the date and time of each meeting, and include the name and level of the other delegation participating in the bilateral meeting. Every effort will be

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made to keep consecutive appointments of the same delegation in the same room. Working hours will be from 09:00 to 18:00 hours from 25 – 30 January 2018.

Photo Ceremonies & Plans

Venue for the photo ceremonies is in front of Nelson Mandela Hall. Plans for PRC, Executive Council and Heads of State and Government and Heads of Delegation will be prepared according to the order of precedence.

Formalities for the departure of Heads of State and Government from the AU Headquarters

 At the end of the meetings, Heads of State & Government will be escorted to the holding room No.1, B41 by the AUC and State Protocol staff.  Accompanying Delegation members are kindly advised not to follow and assemble/gather at the VIP entrance and lobby area.  Convoy will be organized based on Order of Precedence.  When the convoy is ready, protocol staff/security calls upon respective protocol staff of member states to inform their respective Heads of State to depart.

Contact Person: Mr. Anoh Assemien, Protocol Officer, AUC Tel: +251 912010352 Email: [email protected]

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XIV. Official Functions by the Government of the Federal Democratic Republic of Ethiopia and by the AUC

State Dinner

A State Dinner will be hosted by H.E. Mr. Hailemariam Dessalegn, Prime Minister of the Federal Democratic Republic of Ethiopia on the evening of 28 January 2018 at 19:00hrs.

The Heads of State and Government will arrive at the Holding Room of the Lalibela Ball Room of Sheraton Addis, according to the order of precedence.

For delegations led by Heads of State or Government, Heads of State or Government, First Ladies, Foreign Ministers and Ambassadors accredited to Ethiopia will be invited.

For delegations led by Ministers of Foreign Affairs, Foreign Ministers and Ambassadors accredited to Ethiopia will be invited

N.B. Attendance shall only be by invitation. Badges cannot be used in lieu of invitation cards. Invitation cards for Member States will be sent through their liaison officers.

Reception In honor of the participants of the 32nd Ordinary Session of the Executive Council of the African Union, H.E. Dr. Workneh Gebeyehu, Minister of Foreign Affairs of the Federal Democratic Republic of Ethiopia, will host a reception on the evening of 25 January 2018 at the Sheraton Addis, Lalibela Ball Room at 19:00hrs.

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Heads of delegations for the Executive Council Meeting, Ambassadors accredited to Ethiopia +1 (as per the suggestion of the mission) will be invited.

N.B. Attendance shall only be by invitation. Badges cannot be used in lieu of invitation cards. Invitation cards for Member States will be sent through their liaison officers. Contact Person:  Ms. Dibora Seyoum / +251-913-05-71-73 Office Tel .No:- +251-115-527-624/+251-115-527-203/+251-115-523-867 Fax: - +251-115-523-776 /+251-115-514-300

Lunches Hosted by the AUC

1. The Chairperson of the AUC will host lunches on 25 January 2018 and on 26 January 2018 at Africa House and in Multipurpose Hall respectively in honor of the Honorable Ministers and other VIPs attending the 32nd Ordinary Session of the Executive Council. Invitation cards to the luncheon will be distributed accordingly.

2. The Chairperson of the AUC will host lunch in honor of Heads of State and Government on 28th and 29th January 2018 in Multipurpose Hall. Invitation cards will be distributed.

Contact Person:  Ms. Simone Abala- Chief of Protocol, AUC / +251 911 503418  Mrs. Almaz Tilahun, D/Chief of Protocol, AUC / +251 911201651

28 F.D.R.E. Ministry of Foreign Affairs

 Mr. Anoh Hyacinthe Assemien (Protocol Officer, AUC) / +251 912010352,

XV. Departure from Ethiopia

Departing Heads of State and Government shall be seen off by the Chief of State Protocol and by the AU Commission.

Customs Regulations for Outgoing Passengers

A) Prohibited Items  Cultural Heritages such as Parchment Manuscripts, Stone Paintings, Sculptures, Coins and Statues.  Inscription of Skin, Ivory, Horn, Archeological and Bone.  Written and Graphic Historic documents.  Ethnographic Implements.  Paleontological, Paleo-Anthropological and Archeological findings like Fossils, Stone tools, Pottery.  Ornaments, Authority rings or Stamps, Stone Inscriptions and Ancient Coins.  Historic Objects like Costumes, Crowns, Scepters, Thrones and Medals  Utensils and Furniture of Ex-Royal families.  Historic Armaments like Pistols, Rifles, Shields, Spears/ Swords.  Musical Instruments (contemporarily out of production).  Ancient and Historic memorial and Religious objects like Parchments, Crosses, Paintings, other Churches’ Ceremonial objects.

29 F.D.R.E. Ministry of Foreign Affairs

 Ethnographic objects like Domestic and Kitchen materials, Head rests, Burial marks, Techno-history objects (considered to be the first generations of their type) and Museum Objects  Drug and narcotic substances  Explosives and weapons

B) Restricted Items: Items that need permission from regulatory government authorities. No Type of items Regulatory Authorities 1 Gold, Silver If it is beyond the prescribed amount, Bank permit is necessary 2 Minerals Bank permit and permission from the Ministry of Mines, Petroleum and Natural Gas 3 Seeds, Cereals, Seedlings, Soil, Coffee Ministry of Agriculture and Natural beans, Flowers, Teff. Resources 4 Wild animals and their products, hunting Wild Animals Protection Authority armaments swords and blades 5 Meat and related items If it is beyond the prescribed amount Bank permit and health quarantine 6 Drugs and related items Ethiopia pharmaceuticals control authority 7 Cultural Heritage /Branna/ Cross Permit from Ministry of Culture & Tourism

C) Limits of Currencies not to be taken out of the Country  More than ETB 1,000.00  Undeclared any foreign currency amounting more than USD 3,000.00 or its equivalent value in any currency.

30 F.D.R.E. Ministry of Foreign Affairs

 If a person is found having beyond the permitted amount of currency, the money will be confiscated and the person will be liable before the law.  Ethiopian coins and notes that bear millennium logo.

31 F.D.R.E. Ministry of Foreign Affairs

General Information about Ethiopia

Official Name – Federal Democratic Republic of Ethiopia (F.D.R.E.)

Capital - Addis Ababa

Head of Government - Prime Minister Hailemariam Dessalegn

Area – 1.14 Million square kilometers

Total population – Over 95 Million (2017 estimate, Central Statistics Agency)

Languages – Ethiopia is a multi-ethnic state with a great variety of languages spoken; out of which 83 have over 200 dialects. Amharic is the official working language of the Federal Government. English is the widely spoken international language in Ethiopia.

Time - GMT+3

International Dialing Code - +251

Electricity supply – 220V

Telecommunication service - Ethio-Telecom is the telecommunication service provider in Ethiopia

Currency and Banking - The Currency of Ethiopia is Birr. It is divided into 100, 50, 10, 5, 1 bank notes and 1, .50, .25, .10, .05, .01 cents. One United States Dollar is approximately equivalent to 27 birr.

Major Banks have a cash dispenser (ATM), accepting Visa and Master Card. Foreign currencies can be exchanged at the banks.

Banking Hours – Banks are open from 8AM to 6PM From Monday to Saturday.

Shopping Hours –Shops are generally open from 9 am to 8 pm from Monday to Saturday. They are mostly closed on Sundays.

32 F.D.R.E. Ministry of Foreign Affairs

Calendar – Ethiopia uses a Julian calendar, which divides the year into 12 months of 30 days each. The remaining five or six days in a leap year constitute the short 13th month known as “Pagume”. The Ethiopian Calendar is seven years behind the Gregorian calendar, with the Ethiopian New Year falling on the 11th of September.

Weather - Ethiopia is mostly covered by the Ethiopian Highlands and generally has a climate cooler than other countries in the same region. Addis Ababa, the capital city is situated at a high altitude of around 2,400 m (7,874 ft). The average annual temperature in Addis Ababa is 16 °C (60.8 °F), with daily maximum temperatures averaging 20–25 °C (68.0–77.0 °F) throughout the year. The overnight temperature is generally low averaging 5–10 °C (41.0–50.0 °F).

January and July fall within the rainy season with temperatures between 12–16 °C lowest and 22–26 °C highest. The temperatures usually suddenly drop after rains.

Environment and Biodiversity – Ethiopia is the fourth largest biodiversity zone on earth with a number of endemic plants and animals, 850 species of birds of which around 15 of them are endemic. Ethiopia boasts landscapes of stunning beauty and dramatic contrasts from the soaring pinnacles of the Simein Mountains- the roof of Africa- to the plummeting depths of the Danakil depression, the lowest, and the hottest place on earth. Cloud forests such as those in the Kafa Biosphere Reserve- the sole home of many wild coffee varieties- active volcanoes, hot springs, cool underground Caverns, rugged gorges, waterfalls, lakes and rivers. The largest, Lake Tana, is the source of life nurturing Blue Nile.

Ethiopian Legislative Framework that Governs Access to Genetic Resources With the objective of promoting the conservation and sustainable utilization of the country’s biological resources and also ensuring fair and equitable share of benefits arising from the use of genetic resources, the Federal Democratic Republic Government of Ethiopia has put in place a legal framework that governs access to genetic resources. (See Annex IX for details)

33 F.D.R.E. Ministry of Foreign Affairs

Medical Coverage

As a result of the high altitude/ dehydration (Lack of adequate water in your body) you may experience mild headaches, mild dizziness, fatigue, mild breathlessness, mild insomnia (inability to sleep) and dry mouth especially at night. These symptoms should improve with rest and adequate rehydration. If the symptoms are severe or persist, please see the medical team; as you may have altitude illness that requires treatment.

Also, certain conditions may be exacerbated by high altitude (low blood level (anemia), high blood pressure, chronic respiratory disease), or by cold, dust, fumes (asthma, respiratory infections and allergies). If you have any of these conditions report to the medical team.

Medical coverage and cost

Medical coverage during the Summit will be provided by the African Union Medical and Health Services and the Host Government Medical Team while in the AUC compound. The coverage will be limited to emergency cases only. Summit participants are advised to use the AU Satellite Clinic (Rm 13, ground floor of the New Conference Center (NCC)) when open. The Main Clinic (at the basement of the NCC, close to the VIP entrance) and the Old Clinic (close to the old main gate) should be used only if emergencies occur close to these locations or when the Satellite Clinic is closed.

If additional medical services is required outside of the AUC (including prescriptions for medicines, hospital admissions etc), the cost of such will be borne by the participants or their sponsors.

All summit participants are advised to obtain an international medical insurance cover with a reputable insurance company. This insurance cover should take effect as soon as they leave their home Country or Country of residence. It should be recognized by the major hospitals in Addis Ababa like International Cardiac Hospital (ICMC), St Gabriel, Kadisco, Halleluya and Korean Hospitals. It should include medical treatment while in Addis Ababa, medical evacuation and treatment 34 F.D.R.E. Ministry of Foreign Affairs

outside Addis Ababa and repatriation back to home Country or Country of residence.

If you have been diagnosed with any chronic medical condition (s) (e.g. Diabetes Mellitus, Hypertension, Asthma, Epilepsy, HIV etc.) and you are on treatment, ensure that you have sufficient supply of your medications as your preferences/brands may not be available in Addis Ababa.

Travel Immunization and Disease Screening

Yellow fever vaccination and the proof of having received it, is an entry requirement for Ethiopia. Please carry your Yellow fever vaccination card (Yellow card) with you. You may be requested to present it at the airport. Ethiopia accepts one yellow fever vaccination for life.

Screening for diseases of Public Health importance may be instituted (at the recommendation of WHO) at the airport and/or Summit venue depending on the disease outbreak situation at the time of the Summit.

Protect yourself and others:

 Maintain strict hand hygiene. Wash your hands often with soap and water, especially before eating, before and after using the bathrooms. Alcohol based hand sanitizers are installed at all the main entrances of the AU buildings. Please use them. You can buy pocket sized ones (containing at least 60% alcohol) at local pharmacies for your personal use.  Cover your mouth and nose with a tissue or your sleeve (not your hands) when coughing or sneezing. Encourage others to do so also.  Avoid close body contact or contact with body fluids of any sick person. If this happens accidentally, wash it off immediately and report promptly to the medical team.  If you find someone who is ill, call for help immediately. Do not try to attend to him/her by yourself.

35 F.D.R.E. Ministry of Foreign Affairs

Eat and drink safely: Ensure that your food and water are from trusted sources and fruits are thoroughly washed before eating. Food should be well cooked and properly stored. Drink enough clean water, at least 2L every day. Maintain personal security at all times: Use the same common sense traveling that you would at home, and always stay alert and aware of your surroundings. In the event that you fall ill or have an accident during your stay,

 Report to your hotel clinic (if available)  Report to the AU Medical and Health Services (any of the three sites closest to you)  Call someone to get help (if you are not able to do any of the above)  Call the AU Medical and Health Services - 0115514642. If you have access to AU intercom, call extension 2063 and 2090 up to 5pm and 4377 from 5pm till 8am.  For strict emergency Call 0912-032706, 0922-481559, or 0911-682347

The AU Medical Team will comprise of: NO. Name Profession Phone No. 1. Dr Yankuba Kassama Director, MHSD - 2. Dr. Naftal Kilenga Head, Medical Support +(251) 912-032-706 Services Division 3. Dr. Mary Tapgun Head, Clinical Services +(251) 922-481-559 Division

36 F.D.R.E. Ministry of Foreign Affairs

4. Dr. Hassina Boudra Physician +(251) 911-836-675

5. Dr Wafa Debbabi Physician +(251) 912-613-872 6. Sr. Mulumabet Eshete Nurse +(251) 911-864618 7. Sr. Zemanay Molla Nurse +(251) 911-642474 8. Dr.Maryamawit Solomon Emergency physician +(251) 911-538-215 9. Dr.Melakebrhan Gulilat Emergency physician +(251) 911-661-135 10. Melke Bimrew Aleme Emergency nurse +(251) 912-233-336 11. Enyew Muluneh Emergency nurse +(251) 918-486-827 12. Hareg Kidane Emergency nurse +(251) 934-449-213

Emergency contacts at the Ministry of Health

 +251-937-939-393

 +251-937-949-494

37 F.D.R.E. Ministry of Foreign Affairs

Emergency Telephone Numbers of Major Hospitals

List of hospitals especially assigned to give emergency care for AU meeting on 22 – 29 January 2018

S.N. ORGANIZATION NAME OF CONTACT TELEPHONE NO. POSITION

1 St. Paul Dawit Mekonnen +(251) 911-211-381 CEO Millennium Medical College Dr. Berhane Reda +(251) 911-210-543 Medical service and Hospital vice provost Dr. Zerihun Abebe +(251) 911-223-923 General provost Dr. Ayalew +(251) 913-388-765 Emergency Melke Bimrew +(251) 912-233-336 director

+(251) 112-788-052 Supervision head

Liaison bureau 2 Tikur Anbessa / Dr. Wuletaw Chane +(251) 935-410-495 Medical Black Lion director Specialized Hospital Dr. Finot Debebe +(251) 911-137-363 Emergency Sr. Tigist +(251) 913-733-261 director

Liaison officer

38 F.D.R.E. Ministry of Foreign Affairs

3 Bethel Hospital Dr. Yigeremu Asfaw +(251) 911-206-060 CEO

Dr. Nigussie Tefera +(251) 911-684-300 Medical director

Dr. Fetsum +(251) 929-014-293 Emergency director Sr. Meaza Zeleke +(251) 911-475-238 Liaison officer 4 International Dr. Fasil +(251) 911-144-8627 Director Cardiovascular Mr. Gashaw Ali +(251) 116-678-646 Hospital(ICMC) +(251) 913702816,

+(251)116 621 561

5 St Gabriel +(251) 11 618 7311 Hospital Dr. Tewodros +(251)911401042 Agonafer +(251)116 613 622

+(251)116 618 819

6 Halleluya Ms. Woub Gezahegn +(251) 114-704- 242 General Hospital Ms. MeronGetachew +(251) 114-704- 243

+(251) 114-704- 244

+(251) 911-929-664

39 F.D.R.E. Ministry of Foreign Affairs

+(251) 911-170-610

+(251) 961-086-559

7 Kadisco Hospital Dr. Nebiyu, +(251) 116298902 Director +(251) 116298 903

+(251) 116298 904

8 St Yared Hospital Dr. Akaze +(251) 943-389-194 Director Dr. Getahun +(251) 943-849-194

+(251) 116-454-697 +(251) 116-454-718 +(251) 116-454-604 9 Army Hospital Dr. Yitbarek +(251) 911-569-714

Dr. Assefa +(251) 911-897-744

Dr. Estifanos Shewarget +(251) 911-250-633 Emergency director 10 MCM Korea Dr. Solomon +(251) 911-226-751 Medical Hospital +(251) 912-501-288 director Dr. kim chulso CEO +(251) 911-043-041 Emergency Sr. Simegn +(251) 911-476-237 director Critical area nursing

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Mr. Asheber fekadu +(251) 116-294-602 director

ER direct line

11 Landmark Prof. Kebede Oli +(251) 911-212-472 CEO Hospital Dr. Wossen Medical +(251) 913-919-487 director Dr. Abdulhafiz Mohamed +(251) 115-525-719 Hospital direct line +(251) 115-525-761 Emergency director +(251) 911-421-736

41 F.D.R.E. Ministry of Foreign Affairs

List of hospitals assigned for back up service

S. ORGANIZATION NAME OF TELEPHONE NO. POSITION N. CONTACT 1 St peter Hospital Mr. Yakob seman +(251) 966-216-492 CEO

Dr Solomon +(251) 914-156-034 Medical director Lemayehu +(251) 966-216-495 Dr. mohammed Emergency +(251) 913-222-833 director

+(251) 930-079-130 Liaison bureau

2 Zewditu Hospital Dr. Terefe Asefa +(251) 911-892-104 CEO

Dr. Yenealem Ayele +(251) 923-218-979 Medical director

Dr. Bezawit Tesfaye +(251) 911-372-799 Emergency director Aminat Hassen +(251) 911-758-893 Liason officer 3 Alert Hospital Dr. Solomon Bussa +(251) 911-402-270 Medical director

Mezemir Ketema +(251) 911-253-983 CEO

Dr. Mohammed +(251) 913-780-182 Emergency Mohammud director

+(251) 113-481-411 Liaison office

42 F.D.R.E. Ministry of Foreign Affairs

4 Tirunesh Beijing Dr. Wondwossen +(251) 912-016-234 Medical director Hospital Mr. Alemayehu +(251) 911-641-194 CEO Negash Sr. Mulunesh Taye +(251) 911-856-845 Emergency head

Addis Taye +(251) 924-403-559 Liaison officer 5 Minilik Hospital Mr. Kibebew +(251) 934-475-817 CEO workneh +(251) 944-117-355 Medical director Dr. kassahun Adem +(251) 911-433-119 Emergency Dr. Dagnachew director Siraye +(251) 911-820-292 Liaison officer Getaw Degif 6 Ghandi Memorial Sr. Hiwot g/Michael +(251) 911-468-027 CEO Hospital Dr. Dereje +(251) 912-614-084 Medical director Alemayehu +(251) 913-063-603 Liaison officer Tizita Geze +(251) 912-783-606 Emergency head Bemnet Tesfaye 7 Yekatit Hospital Dr. Mamo Desalegn +(251) 930-077-0 98 Medical service vice provost Mr. Israel Attaro +(251) 930-012-133 CEO Dr. Zerubabel +(251) 911-044-129 Ayalew Emergency case team coordinator +(251) 111-580-767

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Mr. Tatek Sine +(251) 945-627-895 Liaison office

8 Ras desta Dr Teka +(251) 911-433-664 Emergency Hospital director Dr. Teshome +(251) 911-405-361 Medical director Mr. Nega +(251) 938-608-350 CEO +(251) 932-180-897 Liaison office

Taxi Contacts  Adika +(251) 115-572-999 / +(251) 938-666-665  The Lucy +(251) 938-483-821 (8294)  Zay Ride +(251) 947-373-724

ETHIO-TELECOM

44 F.D.R.E. Ministry of Foreign Affairs

45 F.D.R.E. Ministry of Foreign Affairs

Annex I

THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA MINISTRY OF FOREIGN AFFAIRS (MFA) REGISTRATION FORM African Union Summit 22nd - 29th January 2018 Addis Ababa, Ethiopia (To be attached with the Note Verbal)

Country/Organization ______

Tel No______

Remarks (Head of Hotel or State or Government, Address in V/President, first Lady, Status/Job Addis Ababa S.N Full Name Passport Number Minister of Foreign Position affairs, other Ministers, Head of International Organization)

Annex II

THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA 46 F.D.R.E. Ministry of Foreign Affairs

MINISTRY OF FOREIGN AFFAIRS (MFA) CAR PASS REQUEST FORM

African Union Summit 22nd - 29th January 2018 Addis Ababa, Ethiopia (To be attached with the Note Verbal)

Country/Organization ______

Tel No______

SN 1. Cars owned by Embassies/Organizations

Particulars of the Driver Vehicle details

Full Name Driver’s Driver’s Name of Type of Car Plate No. License No. Mobile No. organization

2. Hired Vehicles Particulars of the Driver Vehicle details Full Name Driver’s Driver’s Name of Type of Plate No. License No. Mobile No. driver’s Car business organization

47 F.D.R.E. Ministry of Foreign Affairs

Annex III

THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA MINISTRY OF FOREIGN AFFAIRS (MFA)

FIRE ARM REGISTRATION FORM

African Union Summit 22nd - 29th January 2018 Addis Ababa, Ethiopia (To be attached with the Note Verbal)

Country/Organization ______

Tel No______

FAMILY NAME ______

FIRST NAME ______

NATIONALITY ______

SEX ______

JOB TITLE ______

PASSPORT NO ______

MAKE, MODEL AND CALIBER OF WEAPON ______

SERIAL NUMBER ______NUMBER OF ROUNDS OF AMMUNITION ______

SPECIAL EQUIPMENT ______

SIGNATURE ______

48 F.D.R.E. Ministry of Foreign Affairs

Annex IV THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA MINISTRY OF FOREIGN AFFAIRS (MFA) RADIO COMMUNICATION EQUIPMENT FORM African Union Summit 22nd - 29th January 2018 Addis Ababa, Ethiopia (To be attached with the Note Verbal)

Country/Organization ______

Tel No______

SN Name of Passport No. Type of Serial Transmition Receiving Holder Radio No. Frequency Frequency

Annex V

49 F.D.R.E. Ministry of Foreign Affairs

THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA MINISTRY OF FOREIGN AFFAIRS (MFA) MEDIA ACCREDITATION FORM African Union Summit 22nd - 29th January 2018 Addis Ababa, Ethiopia (To be attached with the Note Verbal)

Country/Organization ______Tel No______

FAMILY NAME

(MR/MRS/MS/): ______

FIRST NAME: ______

NATIONALITY: ______

SEX (M/F): ______

JOB TITLE: ______

MEDIA ORGANIZATION: ______

PASSPORT NO: ______

PROFESSIONAL CARD NO: ______

Duties to be performed in Addis (tick or enter as appropriate)

VIDEO CAMERA PERSON OTHER PLEASE SPECIFY

JOURNALIST PHOTOGRAPHER TECHNICIAN

CONTACT ADDRESS: ______

TELEPHONES: ______

FAX:______

EMAIL:______

TIME AND DATE OF ARRIVAL: ______

FLIGHT NO: ______

SIGNATURE OF APPLICANT AND DATE ______Annex VI THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA MINISTRY OF FOREIGN AFFAIRS (MFA) MEDIA EQUIPMENT FORM African Union Summit

50 F.D.R.E. Ministry of Foreign Affairs

22nd - 29th January 2018 Addis Ababa, Ethiopia (To be attached with the Note Verbal)

Country/Organization ______

Tel No______

List of Equipment for Mr. /Mrs. /Ms.) other (Please specify) ______

Name of News Agency ______

NO. TYPE OF SERIAL NUMBER VALUE (USD) EQUIPMENT

Annex VII

THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA MINISTRY OF FOREIGN AFFAIRS (MFA) OVER FLIGHT AND LANDING CLEARANCE REQUEST FORM African Union Summit 22nd - 29th January 2018 Addis Ababa, Ethiopia

51 F.D.R.E. Ministry of Foreign Affairs

(To be attached with the Note Verbal)

Country/Organization ______Tel No______

1 COUNTRY/EMBASSY/INT.ORG./:

2 TYPE OF AIRCRAFT:

3 CALL SIGN:

4 REGISTRATION NO. AND NATIONALITY:

5 AIRCRAFT OPERATOR AND P.O. BOX: :

6 PURPOSE OF FLIGHT:

7 CAPTAIN'S NAME:

8 NUMBERS OF CREW MEMBERS:

9 NAME AND STATUS OF VIP:

10 TYPE OF REQUEST: OVER FLIGHT LANDING 11 ROUTE OF FLIGHT (FROM -TO):

12 POINTS OF DEPARTURE AND DESTINATION:

13 TYPE OF CARGO:

ORIGIN, ENTRY POINT EXIT POINT OF DESTINATION, ESTIMATED AT ETHIOPIAN ETHIOPIAN AIR DATE AND

TIME OF AIR SPACE, SPACE, TIME TIME OF

14 DATE OF FLIGHT DEPARTURE TIME AND AND DATE ARRIVAL (ETA) AND DATE DATE (ETD)

52 F.D.R.E. Ministry of Foreign Affairs

For applicants only

Ref. No.______Signature and stamp ______

Date______

For MFA purpose only

Flight permission number: ______Signature and stamp ______

Ref. No.______

Date ______

CC: Civil Aviation Authority

Ministry of National Defense

National Intelligence and Security Service

REMARK HAZARDOUS OR DANGEROUS CARGO DESCRIPTION MUST BE ANNEXED TO THIS REQUEST

53 F.D.R.E. Ministry of Foreign Affairs

Annex VIII

Ethiopian Airlines Group Airport Service Introduction Ethiopian Airlines Group Airport Service is a public enterprise. Its purposes are stated in the regulations as follows:  To construct maintain and administer aerodromes in Ethiopia.

 To provide safe, reliable and efficient airport service for aircraft; passengers and other user: to coordinate and develop in the aerodrome non aeronautical services.

A) Location of Addis Ababa Bole International Airport

It is located in the Bole area, 6 km (3.7 mi] southeast of the city centre and 65 km (40 mi] north of Debre Zeit. It is the main hub of Ethiopian Airlines, the national airline that serves destinations in Ethiopia and throughout the African continent, as well as nonstop service to Asia, Europe, North America and South America. More than 200 flights per day were departing from and arriving at the airport.

Facilities The Addis Ababa Bole International airport has 53 aircraft parking areas that accommodate heavier aircrafts such as the Boeing 747-400 and Boeing 777-300. It has also additional 52 Aircraft parking areas that accommodate small Aircrafts in the Airport.

The airport has two terminals with a total of 11 gates. Accordingly, Terminal 1 has 4 gates and Terminal 2 has 7 gates. Terminal 1 serves Domestic flights for the Ethiopian Airlines. Terminal 2 serves International flights.

Airside Service

54 F.D.R.E. Ministry of Foreign Affairs

 Service associated with aircraft landing, take off  Aircraft parking services  Marshalling service  Passenger boarding bridge service  Fire prevention  Fueling service  Ground handling  Catering service  safety management and ramp traffic regulation

Airport type Public

Operator Ethiopian Airports Enterprise. Serves Addis Ababa, Ethiopia Location Bole Elevation AMSL 2,334 m / 7,656 ft 08°58'40"N Coordinates 38°47'58"ECoordinates: 08°58'4Q'/N38°47'58”E

Runways Length Direction m Surface ft 07R/25L 3,800 12,467 Asphalt 07L/25R 3,700 12,139 Asphalt Accommodate Aircraft except Boeing 747-800 all

55 F.D.R.E. Ministry of Foreign Affairs

Contact Person

Yared Hailu A/manager, Addis Ababa Bole [email protected] 0911 20-69- 91 International Airport ADM. Mengistu Tefera 0910 5126 62 [email protected] Head, Addis Ababa Bole International Airport Operations Service

B. Bahir Dar Ginbot Haya international Airport (ground distance 550kms from Addis Ababa) Bahir Dar Airport (IATA: BJR, ICAO: HABD), also known as Ginbot Haya Airport, is an Airport serving Bahir Dar, the capital city of the Amhara Region in Ethiopia. The name of the city and airport may also be transliterated as Bahar Dar. The airport is located 8 km (5 miles) west of Bahir Dar, near Lake Tana. The airport also serves the Ethiopian Air Force.

Facilities

The Bahir Dar Airport sits at an elevation of 5,976 feet (1,821 m) above mean sea level. It has one runway designated 04/22, with an asphalt concrete surface measuring 3,000 by 45 meters (9,843 ft x 200 ft).

Summary Airport type Public Operator Ethiopian Airports Enterprise

Serves Bahir Dar, Ethiopia

Elevation AMSL 5,976 ft / 1,821 m

Coordinates V11°36'29"N 037°19T7"E

Runways

56 F.D.R.E. Ministry of Foreign Affairs

Length Direction m ft Surface

04/22 3,000 11,825 Asphalt/Concrete

Accommodate Ai rcraft : - 4 Boeing 757 and for 6-small Aircraft only Contact person:- Bekalu Eskezyaw (Airport Manager) Email:[email protected]

C. Dire Dawa International Airport (Ground distance 500km from Addis Ababa)

Dire Dawa International Airport (IATA: DIR, ICAO: HADR), also known as Dire Dawa International Airport, is an international airport serving Dire Dawa, a city in eastern Ethiopia. It is located 5 km (3 miles) northwest of the city center. Facilities Dire Dawa International Airport resides at an elevation of 3,829 feet (1,167 m) above mean sea level. It has one runway designated 15/33, with an asphalt surface measuring 2,679 by 45 meters (8,789 ft x 148 ft).

Airport type Public / Military

Operator Ethiopian Airports Enterprise Serves Dire Dawa, Ethiopia Elevation AMSL 3,829 ft/ 1,167 m Coordinates 09°37'28"N 041o51'15"E Location of airport in Ethiopia

Runways

Length

Direction m ft Surface

57 F.D.R.E. Ministry of Foreign Affairs

15/33 2,679 8,791 Asphalt

Accommodate Aircraft: - 2 Boeing 738 and 2 Boeings 767 only

Contact person:- Yared Tilaye (Airport Manager)

Email:- [email protected]

D. Mekele ALula Aba Nega International Airport (Ground Distance 798Km From Addis Ababa) Alula Aba Nega Airport (IATA: MQX, ICAO: HAMK), Also known as Mekele Airport is an airport serving Mek'ele, the capital city of the Tigray Region in northern Ethiopia. The name of the city and airport may also be transliterated as Mekele or Makale. The airport is located 10 km (6 miles) southeast of the city.

Facilities

The airport resides at an elevation of 7,406 feet (2,257 m) above mean sea level. It has one runway designated 11/29 with an asphalt surface measuring 3,604 by 43 meters (11,824 ft x 141 ft).

Airport type Public

Operator Ethiopian Airports Enterprise Serves Mek'ele, Ethiopia Elevation AMSL 7,406 ft / 2,257 m Coordinates V13°28'02"N 039°32'00"E

Runways

Length

58 F.D.R.E. Ministry of Foreign Affairs

Direction m ft Surface

11/29 3,604 11,825 Asphalt

Accommodate Aircraft:- 5-Boeing 738 and 4-Boeing 767 only

Contact person :- Kassech Hadush (Airport Manager)

Email:[email protected]

Annex IX

59 F.D.R.E. Ministry of Foreign Affairs

The Ethiopian Legislative Framework that Governs Access to Genetic Resources

Ethiopia is endowed with immense biological resources that resulted in the labeling of the country as one of a few mega-diverse countries around the globe. The rich biological wealth is expressed in the form of availability of diverse ecosystems, high flora and fauna species diversity as well as high proportion of endemic species. Besides the contribution of the Country’s topographic ecological variability that resulted in the occurrence of the enormous biological diversity, Ethiopian communities are recognized to have contributed to the conservation and sustainable utilization of this vital resource.

With the objective of promoting the conservation and sustainable utilization of the country’s biological resources and also ensuring fair and equitable share of benefits arising from the use of genetic resources, the Government of Federal Democratic Republic of Ethiopia has put in place a legal framework that governs access to genetic resources. The basic legislative instruments, in this regard, are the Proclamation on Access to Genetic Resources and Community Knowledge, and Community Rights, Proclamation No. 482/2006 and Access to Genetic Resources and Community Knowledge, and Community Rights Council of Ministers Regulation, Regulation No.169/2009.

According to Proclamation No.482/2006 and Regulation No. 169/2009, access to genetic resources and community knowledge and export of genetic material out of the Country is possible only when the below stated conditions are met:

. A person who wants to access genetic resource or community knowledge from Ethiopia should get access permit from the competent national authority that grants access, i.e. the Ethiopian Biodiversity Institute (Article 11 sub-article 1 of the Proclamation). In other words, no person shall access and export genetic resource out of Ethiopia without the permit granted by the Institute.

60 F.D.R.E. Ministry of Foreign Affairs

[In the context of the Proclamation and Regulation, “Access” refers to the collection, acquisition, transfer and utilization of genetic resource and community knowledge]

. Since access to genetic resources shall be subject to the prior informed consent of the Institute (Article 12 sub-article 1 of the Proclamation), an access applicant who is a foreigner shall present a letter from the competent authority of his national state or that of his domicile assuring that it shall uphold and enforce the access obligation of the applicant (Article 12 sub- article 4 of the Proclamation).

. The Institute may issue export permit for genetic material when the specific resource is required for research purpose or bioprospecting. However, the research-related permit can be granted only when undertaking the intended research is proven to be impossible in Ethiopia (Article 12 sub-article 6, and article 14 sub-article 4 of the Proclamation).

. When the research based on the genetic resources accessed is permitted to be carried out abroad, the institution sponsoring and/or hosting the research shall give a letter of assurance that they shall observe the access obligations of attached thereto (Article 12 sub-article 7 of the Proclamation).

. Since access to genetic resources shall be subject to the prior informed consent of the Institute (Article 12 sub-article 1 of the Proclamation), a person who wants to obtain permit to access genetic resources or community knowledge shall preset an application in writing to the Institute (Article 14 sub-article 1 of the Proclamation). Up on giving of prior informed consent, the Institute shall, based on the provisions of the Proclamation, negotiate and conclude genetic resources access agreement (Article 14 sub-article 2 of the Proclamation).

. The Institute may deny access to genetic resources when the access requested is in relation to genetic resources of an endangered species; when the access may have adverse effects to human health or the cultural values of local communities; when the access may cause undesirable impact to the environment; when the access may cause danger of loss of ecosystems; 61 F.D.R.E. Ministry of Foreign Affairs

when the access is intended to use genetic resources for purposes contrary to the national laws of Ethiopia or the international treaties to which Ethiopia is a party; or the applicant has violated hitherto access conditions or access agreements (Article 13 of the Proclamation).

. Organs of the state which are empowered by the law to conserve genetic resources may not be required to obtain access permit from the Institute to collect genetic resources or community knowledge in the discharge of their duties; provided however, that they shall not transfer the genetic resources or community knowledge to third person or export the same out of Ethiopia unless they are given explicit permit by the Institute (Article 11 sub-article 4 of the Proclamation).

. However, the above stated conditions do not apply to the sale of produce of biological resources for direct consumption (i.e. food and feed) that do not involve the use of the genetic resources. The Institute has no mandate to grant access and export permit with regard to genetic resources destined to direct consumption (Article 4 sub-article 2(b) of the Proclamation).

In general, any access applicant who wants to export genetic resource from Ethiopia must fulfill the preconditions and procedures stipulated by the Proclamation and Regulation.

Annex X

Security Briefing Guidelines

General Information

 All conferences venues are at African Union Headquarter

62 F.D.R.E. Ministry of Foreign Affairs

 On Jan 25th and Jan 30th Reception and Dinner shall be hosted by the FDRE Minister of Foreign Affairs and the Prime Minister of Ethiopia respectively.  Event venues shall mean or include Airport, AU, Sheraton Addis, Hilton Addis and places where different events take place  Security Badges are issued by host government security, and Conference Badges are issued by AU. 1. Airport Security Procedures  All Security equipments should be declared and get security clearance on arrival.  Delegates and their luggage should pass through security screening as per the ICAO regulations, regulations of international Airports and according to the law of the host country. 2. Fire arms and other Security equipments  Only a maximum of five side arms shall be allowed to enter the country, all other types of fire arms are strictly forbidden by the law of the hosting Country.  Only one side arm shall have an access to event venues lobbies, the rest should stay in a given car. 3. Motorcade  The hosting country’s government shall provide a maximum of five cars for Heads of states and governments or Heads of delegations. They are Protocol car, Security one (S1), VVIP limo car, Security two (S2) and one car for private assistant of the Heads of States (If any). 4. Badges and access to event venues  All events venues shall be accessed only by security Badges, and access to conference halls is by conference badge issued by African Union, which shall be issued for the purpose of sits inside plenary halls.  The number and types of badges to be issued shall be according to the rules, procedures and decision of African Union Outlined on the protocol and administration guide.

63 F.D.R.E. Ministry of Foreign Affairs

 Reception and Dinner which shall be hosted by the host government at Sheraton Addis shall be accessed only by invitation cards. 5. Security Search  Only heads of states and governments or heads of delegations are granted a search exemption including their luggage.  Searching at the airport shall be according to the rules of international Airports and ICAO rules, regulations and procedures.  Security and Searching at the African Union:- those who are in a motorcade shall directly access the conference building with their presidents without body search except armed security are strictly forbidden to access the building but only special armed

Annex XI

64 F.D.R.E. Ministry of Foreign Affairs

65 F.D.R.E. Ministry of Foreign Affairs

Annex XII

Hotel Information LIST OF STAR-RATED HOTELS IN ADDIS ABABA

No NAME OF HOTEL STAR No.of TEL NO E-Mail Rooms

1 Sheraton Addis Hotel 5 294 011 5171717 reservationsaddisethiopia@luxurycollection. com

2 Capital hotel 5 114 011 6 67 2100 [email protected]

0930100714 www.capitalhotelandspa.com 0911639122

0116672100

3 Ellele international 5 155 0115587777 [email protected]/ [email protected] hotel 0911202904

0922728318

4 Marriott Executive 5 108 011 518 4600 [email protected] Hotel

5 Radison Blue hotel 5 114 0115157600 [email protected]

0115170400

0115544412/13

6 Golden Tulip Hotel 5 90 0116183333 [email protected]

0116612828 www.goldentulipaddisababa.com

7 Gatefam Hotel 5 115 0116673175 [email protected]

0935402055 reservation@ getfamhotel.com

66 F.D.R.E. Ministry of Foreign Affairs

8 Debredamo hotel 4 102 0115509828 [email protected]

0116612630

9 Dreamliner Hotel 4 96 011 467 4000-7 [email protected]

10 Friendship hotel 4 104 0116670201 [email protected]

0116670202

11 Harmony Hotel 4 150 0116183100 [email protected]

0116612389

12 Intercontinental 4 151 011 550 5066 [email protected] Hotel 0115180444

0115540090

13 Jupiter int. Hotel 4 102 0115527333 [email protected] (kazanchis)

14 Jupiter Int. Hotel 4 40 0116616969 [email protected] (Bole)

15 Momona Hotel 4 60 0116672201/07 [email protected]

16 Nazra hotel 4 24 0114674465 If0@nazra hotel. com

0114666676

17 Nexus hotel 4 66 0111112345 [email protected]

01116670067 Info@nexus hotel.com

18 Saromaria hotel 4 87 0116672167/75 [email protected]/reservation@saro mariahotel.com

stay@saromari hotel.com

19 Sarem International 4 43 011262087/0911 [email protected] Hotel 518807

67 F.D.R.E. Ministry of Foreign Affairs

20 Washington hotel 4 70 0911855738 [email protected]/reservations@ washingtonaddis.com 0116392183

0116392239

21 Tegen Guest 4 32 011 618 2870 [email protected] Accommodation info(at)tegen hotel.com Hotel 0116182871

22 Addis Regency Hotel 3 33 0913141583 [email protected]

0111550000

0911615600

23 3 18 0111249766 [email protected] Addis View Hotel

24 3 60 0911511569 [email protected] Addissinia Hotel [email protected] 0116623634

25 Caravan hotel 3 37 0911522744 [email protected]

0116612297 wwwcarvan addis.com

26 Aphrodite hotel 3 52 0912502256 [email protected]/info@ap hroditeaddis.com 0115522228

27 Ararat Hotel 3 94 011 6461166 [email protected]

28 Beer Garden Inn 3 32 0116182595 [email protected]

0116182591

29 Beshale Hotel 3 64 0116478181/88 [email protected]

30 Ambassador Hotel 3 52 0116188284 [email protected] m / [email protected] 0118296364

31 Crown Hotel 3 71 011 4391444 [email protected]/

68 F.D.R.E. Ministry of Foreign Affairs

0114391430/31/ [email protected] 44/45/46

32 Cyan city hotel 3 40 0911207900 [email protected]

0911517901

0116622121

33 Embilta Hotel 3 39 0112758787/56/ [email protected] / 57 [email protected]

0922444612

0911219421

34 Global Hotel 3 50 011 4663906 [email protected]

011 4664766 global [email protected]

35 Hilton Addis Ababa 3 400 011 5170000 [email protected]

011 5518400

36 Kaleb Hotel 3 64 011 6-62-22-00 [email protected]

37 King’s Hotel 3 34 011 3711300 kingshotelethiopia.com

0911699499

38 Monarch hotel 3 80 0116672480/22 [email protected]

0116672472

0118637107

39 Panorama Hotel 3 65 0116616070 [email protected]

0911836692

40 Sidra hotel 3 26 011661 7777 [email protected]

0116618888

41 Relience hotel 3 31 0116672024 [email protected]

69 F.D.R.E. Ministry of Foreign Affairs

0116672002

0116672069

42 Seyonat hotel 3 40 0911237070 [email protected]

0116626372

0116629746/44

43 Solo Te hotel 3 35 0116670021 [email protected]

44 The residence hotel 3 18 0115571025 [email protected]

0911503125

45 Wassamar Hotel 3 66 011 6610055/59 [email protected]

0118950489

46 Umma Hotel 3 33 0113719445 [email protected]

0911214399

0113728440

47 Top Ten hotel 3 48 0116464449 [email protected]

0116460266

48 Southern Addis 3 38 011 661 0505 [email protected] Hotel 011 661 0515

49 Zola international 3 24 011 673 33 33 [email protected] hotel 0911243966 Zola hotel.net

50 Adotina Hotel 2 32 0114674101 [email protected]

0114673939 www.adottinahotel.com

0913146431

51 Astara Hotel 2 45 011 6461166 [email protected]

70 F.D.R.E. Ministry of Foreign Affairs

0114160153 [email protected]

0911056912 www.haimihotel.com

52 Axum Hotel 2 60 011 6613916 [email protected] / [email protected]

0915736296

53 Churchill Hotel 2 53 011156 8648 [email protected]

011 111 1212

54 Damu Hotel 2 20 0115509828 [email protected]

55 Desalegne Hotel 2 28 011 6624524 [email protected]/ No.2 [email protected] 0116183030

56 Destiny Addis Hotel 2 33 0115521795 [email protected]

0911202904

57 Edna Addis Hotel 2 33 0910646962 [email protected]

0115507003

0115507727

58 Empire Addis inter. 2 39 0116614523 [email protected] hotel 0116614525/24 wwwempireaddis.com

59 Lobelia Hotel 2 31 251116673850/5 @hotell0beliaaddis.com 1/52/53

0911692054

0116673854

60 Ghion Hotel 2 190 011 5513222 [email protected]

0115510240

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61 Haimi Apartment 2 28 0116161888 [email protected] hotel 0116181834 wwwhaimihotel.com

0116181837

62 Homage hotel 2 20 0115516341/093 [email protected] 0033910 /[email protected]

63 Louvre Hotel 2 12 011 618 7755 [email protected]

64 KZ Hotel 2 32 011 661 1206 [email protected]

011 662 1607

65 Kenenisa Hotel 2 51 0911888468 [email protected]

66 Pacific Hotel 2 45 011 645 6371 [email protected]

67 Queen of Sheba 2 32 011 6615400 Queensheba [email protected]

011 6180000

68 Ras Amba Hotel 2 25 011 1228080 [email protected] / [email protected]

69 Trinity Hotel 2 21 0911620224 [email protected]

70 Soramba Hotel 2 87 011 1565 633 [email protected]

www.sorambahotel.com

71 AG palace hotel 1 19 0911405885 [email protected] [email protected]

72 Ethiopia Hotel 1 110 011 5517400 [email protected]

011 5510134 wwwethiopia hotel.et.com

72 F.D.R.E. Ministry of Foreign Affairs

73 Fil wuha hotel 1 57 0115519100 enterprise 0913923535

74 Paramount Hotel 1 27 0911686970 [email protected]

0114390417

0118401404

75 Semien Hotel 1 60 011 1550067 [email protected]

0911368219 wwwsemienhotel.com

0111551410

76 Three days hotel 1 30 011 6612583/82 info@3daysINT hotel.com

0911205213 www3days international hotel.com

77 Nardan Hotel 1 25 0116635831/16

0912926355

0116610057

73 F.D.R.E. Ministry of Foreign Affairs

Newly Opened Hotels

No. Name of the hotel Phone No EMail 1 Bole Sky Gate +(251) 116183355 [email protected] 2 Foyat Hotel +(251) 116607096 [email protected] 3 The Mosaic Hotel +(251) 116670465 [email protected] 4 Nigist Towers Hotel +(251) 115509770 [email protected] +(251) 111262600 5 Eliana Hotel +(251) 967527989 [email protected] +(251) 116674470 6 Impress Hotel +(251) 116674471 [email protected] +(251) 114709089 [email protected] 7 Heyday Hotel +(251) 114707794 [email protected] 8 Blue Nest Hotel +(251) 911136617 +(251) 911 205 726 9 Azzemen Hotel +(251) 116 393 131 [email protected] +(251) 116393232 +(251) 911245602 10 Magnolia Hotel +(251) 116181455 [email protected] +(251) 115577152/55 11 Tirar Hotel +(251) 966215702 [email protected] +(251) 911302892 +(251) 116392029 12 Ramada Hotel +(251)116393939 [email protected] Email..info@solishinthotel 13 Solish Int'l Hotel +(251) 115572448 Website.www.solishhinphopel.com 14 Sofan Addis Hotel +(251) 116672268 [email protected] 15 Nega Bonger Hotel +(251) 114708100 [email protected] 16 Sapphire Addis Hotel +(251) 116393889 [email protected]

74 F.D.R.E. Ministry of Foreign Affairs

Compiled List of Contact Persons # Name Position/ Committee Contact 1. Mr. Esayas Gotta Chief of Protocol, Ministry of +251 911-230-144/ +251 944- Foreign Affairs (MFA) 134-108

2. Ms. Simone Abala Chief of Protocol, African Union 251 911 503418, Email: Commission (AUC) [email protected]

3. Mr. Merkebu Beyene A/Director of State protocol, +251-911-210-234 / +251-988- Ceremony and Conference, MFA 140-605

4. Mrs. Almaz Tilahun D/Chief of Protocol, AUC +251 911201651 Email: almazt@africa- union.org

5. Mr. Ojige Osso Secretariat, MFA +251-989-82-11-28 [email protected]

6. Ms. Ruth Getachew Secretariat, MFA +251968600759

7. Ms. Yewubdar Seyoum Hotel Committee, MFA +251-913-838-837

8. Ms. Marta Abrham Hotel Committee, MFA +251-944-248-157

9. Mr. Getachew Dejene Transport Committee, MFA +251-911-052-462

10. Mr. Adane Abera Transport Committee, MFA +251-92-011-3415

11. Mr. Chala Dejene Press Committee, MFA +251-115-536-731

12. Mr. Shambel Tilahun Government Communication +251-911-747-313 Affairs Office (GCAO)

13. Mr. Mohammed Seid Government Communication +251-911-768-354 Affairs Office (GCAO)

14. Mr. Teklemariam Government Communication +251-913-142-920 Debele Affairs Office (GCAO)

15. Mr. Molalet Tsedeke Directorate of Information and +251 11-552-6373 Communication, AUC

16. Mr. Tesfaye Mekonnen Accreditation Committee, NISS +251-911-302-723

75 F.D.R.E. Ministry of Foreign Affairs

17. Mr. Yonathan Accreditation Committee, MFA +251-924-337-805 Gebremedhin

18. Mr. Kidanemariam Consular Affairs Directorate +251-929-438-292 Gidey General , MFA +251-115-519-938 19. Mr. Tewodros Bogale Main Department for Immigration +251 911-643-883 and Nationality Affairs

20. Mr. Gedamu Mekonen Main Department for Immigration +251 914-744-001 and Nationality Affairs

21. Mr. Gissila Shawel Airport Committee, MFA +251 911 993-056/ +251 206 972

22. Mr. Stephen Ahmodu Protocol Officerat Airport, AUC +251 911 201642, Email: ahmodus@africa- union.org

23. Mr. Stepples Conference Team Representative , +251 921 304338 Muchimba AUC Email: muchimbas@africa- union.org

24. Ms. Dibora Seyoum Banquet Committee, MFA +251-913-05-71-73

25. Mr. Anoh Hyacinthe Luncheon, Ceremonies and events + 251 912010352, Assemien , AUC Email: AssemienH@africa- union.org

76 F.D.R.E. Ministry of Foreign Affairs

List of Hotels

(January, 2018)

NB: Due to security concerns and transportation, all participants are advised to lodge at these hotels.

1-WASHINGTON HOTEL

Tel:+251-116-392-239

+251-929-107-750

Fax: +251-116-392-183

Email:[email protected]

Room Type Total Single Occupancy Double Occupancy

Classic 30 $95.00/ 65 $110.00

Classic Twin 24 $95.00/75 $110.00

Deluxe 18 $130.00/85/95 $145.00

Executive Suit 1 $400.00 $400.00

All the above hotel rates include:

 Buffet Breakfast

 High speed broad band internet 77 F.D.R.E. Ministry of Foreign Affairs

 Gym Facility

 Shuttle facility from and to the airport

 10% Service charge and 15% VAT

2- AZZEMAN

Tel:+251-116-39-32-32

+251-943-76-76-76

Fax: +251-116-43-13-33

Room Type Total Single Occupancy Double Occupancy

Executive Suit 11 $220/160.00 $250.00

Junior Suit 11 $180/ 130.00 $210.00

Twin $140.00/90 $195.00

Deluxe 47 $135.00/90 $250.00

King $120.00/90 $310.00

All the above hotel rates include:

 Buffet Breakfast

 High speed broad band internet

 Gym Facility 78 F.D.R.E. Ministry of Foreign Affairs

 Shuttle facility from and to the airport

 10% Service charge and 15% VAT

3- SAPPHIRE HOTEL

Tel: +251-988-193-567

+251-911-732-297

+251-116-393-907

Email: [email protected]

Room Type Total Single Occupancy Double Occupancy

Standard $190.00 $210.00

Deluxe $210.00 $230.00

Twin $230.00 $250.00

Junior Suit $280.00 $300.00

Suit $380.00 $400.00

Apartment $250.00 $270.00

All the above hotel rates include:

 10% Service charge and 15% VAT

 Buffet Breakfast

79 F.D.R.E. Ministry of Foreign Affairs

 High speed broad band internet

 Gym Facility, steam, sauna, Jacuzzi

 Shuttle facility from and to the airport

4- CYAN Tel: 251-116-62-21-21

+251-116-63-01-35

Fax:+251-116-63-99-91

Email:[email protected]

Room Type Total Single Occupancy Double Occupancy

Standard $120.00

Deluxe $150.00

Twin $180.00

King $250.00

All the above hotel rates include:

 Buffet Breakfast

 High speed broad band internet

 Gym Facility

80 F.D.R.E. Ministry of Foreign Affairs

 Shuttle facility from and to the airport

 10% Service charge and 15% VAT

5- SARO MARIA HOTEL Tel:+251-116-67-21-67 Mob:+251-935-40-24-21 Fax: +251-116-67-21-31 Email:[email protected]

Room Type Total Single Occupancy Double Occupancy

King Standard 30 $135.00 $165.00

Twin Standard 24 $140.00 $170.00

King Extra 18 $165.00 $195.00

Junior Deluxe 12 $220.00 $250.00

Superior Deluxe 12 $280.00 $310.00

For now, all Rooms are sold out.

The above rates are inclusive of:  Steam and Sauna  Swimming Pool  10% Service Charge  15% VAT  Complimentary full Breakfast buffet  Shuttle Services from and to the airport  Complimentary instant tea/coffee maker in the room  Complimentary welcome drink on arrival  Daily Complimentary bottled mineral water in the room  High Speed WIFI  Full access to the gym  Safety deposit box

6- HARMONY HOTEL

81 F.D.R.E. Ministry of Foreign Affairs

Tel: +251-116-18-31-00

Mob: +251-937-99-11-00

+251-911-96-50-76

Email: [email protected]

Room Type Total Single Occupancy Double Occupancy

Standard Twin 26 $200.00/150.00 $250.00

Sheba Queen 76 $200.00/150.00 $250.00

Royal King 29 $250.00/200.00 $300.00

Furnished Deluxe 8 $300.00/250.00 $350.00

Superior Suite 4 $350.00/270.00 $370.00

Junior Presidential Suit 4 $450.00/500 $500.00

Presidential Suit 2 $1000 $1000.00

The above rates are inclusive of:  10% Service Charge  15% VAT  Complimentary full Breakfast buffet  Shuttle Services from and to the airport  High Speed WIFI  Complimentary Baby Bed  Extra bed charge ($30.00)

7- FRIENDSHIP HOTEL Tel:+251-11-667-02-02

+251-11-667-01-78

Mob:+251-911-71-26-52

82 F.D.R.E. Ministry of Foreign Affairs

Fax:+251-11-667-02-01

Email:[email protected]

Room Type Total Single Occupancy Double Occupancy

Queen $180.00

King $180.00

Deluxe $225.00

Twin Sold out

Royal Suite $400.00

The above rates are inclusive of:  Steam and Sauna  10% Service Charge  15% VAT  Complimentary full Breakfast buffet  Shuttle Services from and to the airport  High Speed WIFI

8- GOLDEN TULIP HOTEL Tel:+251-11-618-33-33 +251-11-618-28-28 Mob:+251-941-62-63-71 Email:[email protected]

Room Type Total Single Occupancy Double Occupancy

Deluxe $450.00

Twin $480.00

Executive $490.00

Diplomatic $600.00

The above rates are inclusive of:  High Speed WIFI 83 F.D.R.E. Ministry of Foreign Affairs

 10% Service Charge  15% VAT  Breakfast buffet  Shuttle Services from and to the airport  Gym facility

9- VICTORIA GUEST HOUSE APARTMENT

Mob: +251-98-625-82-22

Tel: +251-113-69-21-12/13/14

Email:[email protected]

[email protected]

Room Type Total Single Occupancy Double Occupancy

Standard $75.00/60.00

Deluxe $105.00/90.00

Family $110.00/100.00

Double bed $140.00/110.00

The above rates are inclusive of:  High Speed WIFI  10% Service Charge  15% VAT  Breakfast buffet  Shuttle Services from and to the airport

9- BLUE NEST HOTEL Tel:+251-115-57-08-08

: +251-155-57-08-87/88/89/90

84 F.D.R.E. Ministry of Foreign Affairs

Email:[email protected]

[email protected]

Room Type Total Single Occupancy Double Occupancy

Standard $90.00 $120.00

Twin $90.00 $120.00

Deluxe $90.00 $120.00

The above rates are inclusive of:  High Speed WIFI  10% Service Charge  15% VAT  Breakfast  Shuttle Services from and to the airport

11- UNION HOTEL APARTMENT

Tel: +251-11-470-36-36

+251-11-470-36-37

Fax: +251-11-470-36-31

Room Type Total Single Occupancy Double Occupancy

85 F.D.R.E. Ministry of Foreign Affairs

Deluxe Family Suite $140.00/120

Executive Suite King $100.00/80

Deluxe Suite King $90.00/70

Deluxe Suit Twin $90.00/70

The above rates are inclusive of:  High Speed WIFI  10% Service Charge  15% VAT  Breakfast  Shuttle Services from and to the airport could be arranged  Gym facility

GETFAM HOTEL

Room Type Total Single Occupancy Double Occupancy

Standard room $170.00 (20 rooms Left)

Double Bed $170.00 (20 rooms Left)

Junior Suite $350.00(sold out)

Suite $400 (Sold out)

Presidential Suite $700.00 (sold out)

Our room rates include:

86 F.D.R.E. Ministry of Foreign Affairs

 Accommodation from 2.00 pm ( check-in time ) to 12.00 noon the next day ( check-out time )  Transfer form and to the airport ( Bole International Airport )  Breakfast buffet with hotel and cold items  Show shine service  Access to indoor pool, gymnasium, steam and sauna facilities  10% Service charge and 15% VAT

CHURCHILL HOTEL

Room Type Total Single Occupancy Double Occupancy

Standard single $100.00

King Size $100.00

Twin Room $100.00

Suite $100.00

The above prices include:

 10% Service charge and 15% VAT  Transfer form and to the airport  Breakfast buffet  Access to gym facility  WIFI

ELIANA HOTEL

Room Type Total Single Occupancy Double Occupancy

Deluxe single $150.00 199.00

87 F.D.R.E. Ministry of Foreign Affairs

Deluxe Twin $190.00 ----

Junior Suite $250.00 ----

Executive Suite $300.00 -----

 10% Service charge and 15% VAT  Transfer form and to the airport  Buffet Breakfast  Access to gym facility WIFI

88 F.D.R.E. Ministry of Foreign Affairs