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The Mayor and Councillors MURRAY RIVER COUNCIL PO Box 21 Mathoura NSW 2710 Ph 03 5880 3500 Fax 03 5884 3417 [email protected] www.murrayriver.nsw.gov.au NOTICE OF MEETING NOTICE is hereby given that the JUNE ORDINARY MEETING of MURRAY RIVER COUNCIL, will be held TUESDAY 28TH JUNE 2016, commencing at 1.00pm in the MOULAMEIN BOWLING CLUB, Endeavour Drive, Moulamein. MARGOT STORK INTERIM GENERAL MANAGER 1 of 251 ORDINARY COUNCIL MEETING AGENDA TUESDAY 28TH JUNE 2016 1. ACKNOWLEDGEMENT OF COUNTRY 2. OPENING PRAYER 3. LEAVE OF ABSENCE / APOLOGIES 4. CONFLICT OF INTEREST DECLARATIONS 5. CONFIRMATION OF MINUTES 6. DEPUTATIONS 7. MAYOR’S MINUTE 8. STANDING COMMITTEE REPORTS 9. NOTICES OF MOTION 10. GENERAL MANAGER’S REPORT & SUPPLEMENTARY MATTERS 11. OFFICER’S REPORTS AND SUPPLEMENTARY MATTERS 12. QUESTIONS ON NOTICE 13. CORRESPONDENCE REPORT 14. SUNDRY DELEGATES REPORTS 15. BIRTHS & CONDOLENCES 16. CONFIDENTIAL REPORTS 17. NOTICE OF URGENT BUSINESS 18. CLOSE OF MEETING 2 of 251 CONTENTS PAGE ITEM PAGE SUBJECT NO. NO. MINUTES OF PREVIOUS MEETINGS Minutes of the Murray Shire Extraordinary Council Meeting 9th June 4-7 2016 GENERAL MANAGER’S REPORT 1 Appeals & Donations 8 2 2016 Local Government NSW Annual Conference 9 3 Swan Hill Rural City Council Appreciation of Support Letter 10 OFFICERS REPORTS CORPORATE SERVICES REPORT 4 Bank Balances 11-12 5 Key Performance Indicators Greater Murray & Moama Wards 13-16 6 Monthly Budget Review Items 17 7 Electricity Tenders 18 8 Rural Fire Service Levy 19-23 9 Insurance Renewals 24-25 10 Budget 2016/17 26-27 11 Greater Wakool Ward – Financial Statements & Investments 31st May 28-33 2016 ENVIRONMENTAL SERVICES REPORT 12 Planning Proposal – Addition of ‘Model Clauses’ into Murray LEP 2011 34-84 & Minor Corrections 13 DA 23/16 – Dwelling House & Building (Storage Shed) – Lot 10 DP 85-106 59813, 17 Kidman Reid Drive, Murray Downs 14 Murray LEP 2011 Planning Proposal – Lot 11 DP 285511 – Perricoota 107-126 Road, Moama 15 Murray LEP 2011 Planning Proposal – Ran 6 Clifton Street Mathoura 127-142 16 Murray LEP 2011 Planning Proposal – Lot 26 DP 751152 & Lot 2 DP 143-162 509954 – Boundary Road, Moama 17 Submission to Previously Approved Development Application (DA 163-228 175/14) ENGINEERING SERVICES REPORT 18 Floodplain Risk Management Committee Representation 229-230 19 Upgrade of Tooleybuc Bridge 231-232 20 Engineering Operations – Greater Wakool Ward 233-235 21 Development Applications Lodged & Approved May 2016 Greater 236-237 Wakool Ward CONFIDENTIAL REPORTS 22 Debt Write Off 238-245 23 Murray Local Environmental Plan 2011 / Wakool Local Environmental 246-249 Plan 2013 – Clauses 7.6 & 6.6 Respectively 24 Deep Creek Sewage Treatment Plant 250 25 General Manager's Performance Assessment 251 3 of 251 Extraordinary Meeting MURRAY RIVER COUNCIL Mathoura Visitor & Business Centre 9 June 2016 TIME: 1.00pm PRESENT Administrator David Shaw occupied the Chair. IN ATTENDANCE Margot Stork – Interim General Manager; Phil Higgins – Director of Corporate Services; Peter Arthur – Director of Corporate Services; Sunil Prakash – Director of Technical Services; Simon Arkinstall – Director of Environmental Services; and Frederik Groenewald – Acting Director of Engineering. APOLOGIES Leigh Robins – Director of Engineering. 010616 COUNCIL PRAYER A Council prayer will be decided upon at a future date. 020616 APOLOGY RESOLVED (Mr Shaw) that the apology tendered on behalf of Mr L Robins be accepted and that leave of absence from the meeting be granted. 030616 DECLARATIONS OF INTEREST There were no declarations of interest from the Administrator or Staff on any matter within the meeting. 040616 BIRTHS & CONDOLENCES There were no notices of births or condolences tendered to the meeting. 050616 MINUTES RESOLVED (Mr Shaw) that the minutes of the Extraordinary Meeting held on 26 May 2016 be confirmed as a true and correct record. 060616 PRESENTATIONS There were no presentations made on any matter within the meeting. This is Page No 1 of the Minutes of the Extraordinary Meeting of MURRAY RIVER COUNCIL held in the Multi‐Function Room, Mathoura Visitor & Business Centre on Thursday 9 June 2016. 4 of 251 Extraordinary Meeting MURRAY RIVER COUNCIL Mathoura Visitor & Business Centre 9 June 2016 OFFICER’S REPORTS INTERIM GENERAL MANAGER’S REPORT 070616 CLAUSE 1. MURRAY RIVER COUNCIL – COMMON SEAL OF COUNCIL RESOLVED (Mr Shaw) that the Council adopt the interim Common Seal of Council, as per the example attached to the report, for use on legal documents and the like for the Murray River Council. 080616 ADOPTION RESOLVED (Mr Shaw) that subject to the foregoing resolutions, the Interim General Manager’s Report be adopted. STAFF REPORT 090616 CLAUSE 1. MURRAY RIVER COUNCIL – GREATER MURRAY AND MOAMA WARDS BUDGET SUBMISSION RESOLVED (Mr Shaw) that the Council advises the community organisations/individuals that have made a submission to the 2016/2017 Budget of the outcome of their request. 100616 CLAUSE 2. MURRAY RIVER COUNCIL – GREATER MURRAY AND MOAMA WARDS RATES RESOLVED (Mr Shaw) that the Council adopts Rating Option 3 to be considered in Council’s Draft Operational Plan for 2016/2017. 110616 CLAUSE 3. MURRAY RIVER COUNCIL – GREATER MURRAY AND MOAMA WARDS DRAFT OPERATIONAL PLAN 2016/2017 RESOLVED (Mr Shaw) that the Draft Operational Plan 2016/2017 to 2025/2026 be placed on public exhibition for submissions to be considered at the Ordinary Meeting of Council to be held on 19 July 2016. 120616 CLAUSE 4. OPERATIONAL PLAN AND BUDGET WORKSHOP Information noted. 130616 ADOPTION RESOLVED (Mr Shaw) that subject to the foregoing resolutions, the Staff Report be adopted. This is Page No 2 of the Minutes of the Extraordinary Meeting of MURRAY RIVER COUNCIL held in the Multi‐Function Room, Mathoura Visitor & Business Centre on Thursday 9 June 2016. 5 of 251 Extraordinary Meeting MURRAY RIVER COUNCIL Mathoura Visitor & Business Centre 9 June 2016 DIRECTOR OF CORPORATE SERVICES REPORT 140616 CLAUSE 1. INTEGRATED PLANNING AND REPORTING FRAMEWORK – DRAFT COMBINED DELIVERY PROGRAM 2013-2017 AND OPERATIONAL PLAN 2016-2017 RESOLVED (Mr Shaw) that: i. The Officer’s report be received and noted. ii. The Draft Vision 2023, Combined Draft Delivery Program 2013-2017 & Operational Plan 2016-2017 and the Draft Resourcing Strategy 2016-2026 be placed on exhibition for a period of 28 days in the townships of Moama, Mathoura, Barham, Moulamein, Tooleybuc, Wakool, Murray Downs and Koraleigh and on Council’s website for public comment. iii. Submissions and any other matters considered relevant prior to final adoption of the 2016/2017 Operational Plan to be considered at the Ordinary Meeting of Council to be held on 19 July 2016. 150616 ADOPTION RESOLVED (Mr Shaw) that subject to the foregoing resolutions, the Director of Corporate Services Report be adopted. ADMINISTRATOR’S REPORT 160616 CLAUSE 1. ADMINISTRATOR’S MINUTE – LOCAL REPRESENTATION COMMITTEES RESOLVED (Mr Shaw) that the adoption of the memberships of Katarni Lipp, Alan Mathers, Neil Gorey, Lois Lockhart, Jason Russell, Clint Flanigan, Heidi Glenn and Jo Hearn to the Local Representation Committees be noted. 170616 ADOPTION RESOLVED (Mr Shaw) that subject to the foregoing resolutions, the Administrator’s Report be adopted. 180616 CONFIDENTIAL REPORT RESOLVED (Mr Shaw) that as provided by Section 10A(2), Subsection (a) being, personnel matters concerning particular individuals (other than councillors), and the public interest in protecting confidential information outweighs the public interest in ensuring accountability through open meetings, Council move into Committee of the Whole at 1:10pm. This is Page No 3 of the Minutes of the Extraordinary Meeting of MURRAY RIVER COUNCIL held in the Multi‐Function Room, Mathoura Visitor & Business Centre on Thursday 9 June 2016. 6 of 251 Extraordinary Meeting MURRAY RIVER COUNCIL Mathoura Visitor & Business Centre 9 June 2016 INTERIM GENERAL MANAGER’S CONFIDENTIAL REPORT 190616 CLAUSE 1. MURRAY RIVER COUNCIL – STAFFING MATTER RECOMMENDED (Mr Shaw) that the Council adopt the recommendation of the Interim General Manager, as contained in the report. 200616 ADOPTION RESOLVED (Mr Shaw) that Council move into Open Council at 1:18pm. The Interim General Manager, on behalf of the Administrator, advised the decisions of the Confidential Committee in Open Council. RESOLVED (Mr Shaw) that the recommendations of the Confidential Committee be adopted. THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 1.19PM. THESE MINUTES ARE SIGNED AS A TRUE AND ACCURATE RECORD OF THE PROCEEDINGS OF THE EXTRAORDINARY MEETING OF THE MURRAY RIVER COUNCIL HELD ON 9 JUNE 2016, IN ACCORDANCE WITH A RESOLUTION OF THE COUNCIL ON 28 JUNE 2016. ............................................................... ADMINISTRATOR This is Page No 4 of the Minutes of the Extraordinary Meeting of MURRAY RIVER COUNCIL held in the Multi‐Function Room, Mathoura Visitor & Business Centre on Thursday 9 June 2016. 7 of 251 MURRAY RIVER COUNCIL ORDINARY COUNCIL MEETING 28TH JUNE 2016 1. APPEALS & DONATIONS AUTHOR: Margot Stork – Interim General Manager VENUE: Moulamein Bowling Club TRIM Reference: Issues Considered in writing report: Community Strategic Plan, Delivery Program, Council Policy, Legislation, Resources (financial, community & staff), Environmental issues, Risk Issues & Options – issues applicable have been reported on. RECOMMENDATION i. That the information be noted. REPORT INFORMATION I report that since the month of May action in respect of the following appeals and donations has been taken: Donations/Sponsorships Approved
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