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Banquet Tpc Sugarloaf Clubhouse BANQUET TPC SUGARLOAF CLUBHOUSE PINES DINING ROOM CHAMPIONS & NORMAN ROOMS The Pines Dining Room is the largest of our banquet rooms with The Champions & Norman Rooms are sophisticatedly-decorated cathedral-style ceilings and an adjoining veranda that overlooks executive board rooms that can easily transform into elegant our picturesque 18th green & private lakes. intimate dinner rooms. • 2,028 Square Feet • 350 Square Feet • Seating Capacity up to 120 • Seating Capacity up to 10 • Optional Dance Floor Available • Room Setups for Formal Dining or Conference Table • Room Setups include Classroom Style, Round Tables, Audio/visual equipment set up on request U-Shaped, Estate Tables & Reception Style • Accessible to join the Meadows & Lounge Rooms for MAIN HOUSE & PARLOR ROOMS additional event space The Main House is designed with an old world charm that emulates Audio/visual equipment set up on request an 1890’s mansion. The flowing front door entry opens up a to a floor plan that includes a formal Library, China Room, Main Lobby MEADOWS DINING ROOM & Parlor Room. Each room includes a fireplace with one of a kind pieces of art, furniture & fixtures. There are 20 seats in the Parlor The Meadows Dining Room is a beautifully decorated room with a Room and cozy soft seating areas all around the space for guests neutral palate that features one of a kind custom murals in the wall to mingle in for a pre-function reception or spend the entire event panel insets. The room includes a fireplace and large windows that in. The Parlor Room is equipped with a bar surface and a small overlook the Clubhouse Lawn, 18th Green and Private Lakes. The covered veranda. room also has access to the covered Grand Veranda. • 2,000 Square Feet • 1,085 Square Feet • Veranda Porch • Seating Capacity up to 90 • Parlor Bar Surface • Room Setups Include Classroom Style, Round Tables, U-Shaped, Conference, Estate Tables & Reception Style • Reception Style Capacity of up to 150 • Accessible to join the Pines & Lounge Rooms for additional • Formal dinner capacity up to 40 event space Audio/visual equipment set up on request 2 CATERING POLICIES 1. The person or party making arrangements The Club accepts cash, check or credit Within 120 Days: 25% of all said costs for private functions on behalf of the card payments for the first and second based on food and beverage estimates patron must notify the Club no later deposit and final payments. or the food and beverage minimum, than 12 noon, four business days prior All balances remaining unpaid more whichever is greater to the scheduled function date, of the than thirty (30) days after the due date Any cancellation fees that are incurred by exact number of persons guaranteed shall be subject to a finance charge of the Group are non-refundable. to attend the scheduled function. If 1.5% per month. Should this amount be attendance falls below the guaranteed referred to collections, the Group shall 4. Payment in full is required three days in number, the customer will be charged pay all reasonable attorney’s fees, court advance for all catering functions unless for the guaranteed amount. The Club will costs, collection expenses and litigation prior credit arrangements have been be responsible for service to no more expenses plus fees. A valid Credit Card established between the customer and than five percent over and above the Authorization must be kept on file for all the Club. guarantee, up to 15 guests maximum. In non-TPC Member function 30 days before some instances, the Club may be able to the scheduled event. 5. Final menu selections must be submitted accommodate additional guests above for confirmation by the Club a minimum 15. In such instances, there will be a 25% 3. Once the Banquet Event Order has of two weeks prior to the scheduled date “rush fee” added to the event subtotal been signed, cancellations made within of the function to ensure availability of cost. If no guarantee is received, the Club one hundred twenty (120) days of the the desired menu items. All prices are will prepare and charge for the number event must be received in writing by the subject to change, with notification when of persons estimated from the catering Special Events & Catering Department possible. Club has the right to substitute contract, with no responsibility for service and will be subject to the following seasonal items without notice. of persons over such estimated amount. cancellation penalties: 6. In the event of inclement weather, the 2. 25% of the Food & Beverage Minimum Within 10 Days: 100% of all said costs food & beverage portion of any event will or $1,000.00, whichever is greater, is based on food and beverage estimates continue as planned, irrespective if the required as a non-refundable deposit or the food and beverage minimum, suspension and/or cancellation of golf. at the time of booking to hold an event whichever is greater; The Client will be responsible for all food reservation and is applied towards the Within 60 Days: 75% of all said costs & beverage charges as contracted. The balance. Upon receipt of your deposit, based food and beverage estimates decision to move an outdoor function your event will be considered definite or the food and beverage minimum, to an inside location due to inclement and you will receive written confirmation whichever is greater; weather will be made no less than four of the date, time, room and estimated Within 90 Days: 50% of all said costs hours prior to the start of the function. number of people, for your signature. based on food and beverage estimates TPC reserves the right to make the final Sixty (60) days prior to your event, 75% or the food and beverage minimum, judgment decision. There may be an of the total estimated event total is due. whichever is greater; additional setup and breakdown charge The remaining balance is due ten (10) assessed according to the specific days prior to the event. requirements of each function. 3 CATERING POLICIES 7. If Club determines that some or all of the 11. If a change from the original room setup for the damages and will be billed to Club facility cannot be utilized during the is requested on the day of the function, the member account. The Client agrees Event Date(s) due to renovation or course an additional labor charge and any to indemnify and hold the Club and its construction, TPC Sugarloaf will promptly necessary additional charges shall be officers, directors, employees and agents notify Group and work with Group to find added to the check. harmless from and against any and a suitable alternative to conduct the Event all losses, claims, damages, liabilities on the date specified or at a later date, as 12. No food or beverages of any kind will (including reasonable attorney’s fees, mutually agreed by Club and Group. be permitted to be brought into any whether incurred in preparation for The Club’s schedule and facility banquet function by any guests without trial, at trial, on appeal or in bankruptcy availability can be altered frequently and the prior written approval of the Club. proceedings) joint or several, to which the at short notice in order to host a PGA Approvals are subject to corkage/ Club or its officers, directors, employees TOUR sanctioned event (PGA TOUR PGA service fees. or agents may become subject as a result TOUR Champions, or Web.com Tour). of this agreement, any activities relating Although the Club does not anticipate 13. Function guests will be admitted to to any function at the Club occurring as any changes, if any should occur that and are expected to depart from the a result of this agreement, or any default will affect the Event, the Club will notify banquet function at the times specified hereunder. the Group and work with the Group to on the banquet contract. The Client is accommodate the Event as mutually responsible for removing all decorations 15. The Club shall not be liable for agreed by Club and Group. brought in at the end time noted on the nonperformance of this contract when contract. Decorations should not be left such nonperformance is attributable 8. If beverage consumption does not equal overnight at the Club and any item left to labor troubles, disputes or strikes, or exceed $250 per bartender, a $100 in the Club for more than seven days will accidents, government (Federal, State,, charge per bartender, per shift will be become property of TPC Sugarloaf. Municipal) regulations of, or restrictions added to the banquet check. upon travel or transportation, non- 14. The Club is not responsible for damage availability of food, beverage or supplies, riots, national emergencies, acts of God 9. All banquet checks must be signed by or loss of any items left in the Club prior and other causes whether enumerated the person in charge or a designated to or following any function. herein or not, which are beyond representative of the Client at the The Client is responsible for and shall the reasonable control of the Club, completion of the function. Any reimburse the Club for any damage, loss preventing or interfering with the Club’s discrepancies in counts or charges should or liability incurred to the Club by any performance of its obligations under this be identified and resolved at that time. of the Client’s guests or organizations contract. contracted by the customer to provide 10. All catering functions are subject to any services or goods before, during service/voluntary gratuity charge and and after the functions.
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