DOCUMENTED QUOTE (DQ): RBAA 2019-0524 TITLE: Before/After Traffic & Weather Radio Advertising Date Due: Monday, February 25, 2018 10:00 AM MT
ISSUING OFFICE: Colorado Department of Public Safety Director of Procurement 700 Kipling Street Denver, CO 80215
The issuing office is the sole point of contact concerning this solicitation. All inquiries should be submitted to:
Email: [email protected]
ONLY QUOTES SUBMITTED VIA EMAIL WILL BE ACCEPTED Email questions to email above; No phone calls will be accepted PLEASE ENSURE DQ# RBAA 2019-0524 IS IN THE SUBJECT LINE OF ALL COMMUNICATION
FEIN Date ^Enter your FEIN or SSN as registered on Colorado’s Vendor Self Service System (VSS).
Name of Company
Address
City State Zip Code
PHONE EMAIL
Colorado VSS / CORE Number:
Indicate if your company is Service-Disabled Veteran-Owned Small business: Yes No Indicate if your company is Woman-Owned Yes No PRINT NAME OF COMPANY REPRESENTATIVE AUTHORIZED TO OBLIGATE COMPANY:
TITLE
SIGNATURE OF COMPANY REPRESENTATIVE
SIGN AND RETURN THIS PAGE WITH BID SUBMISSION
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DOCUMENTED QUOTE (DQ): RBAA 2019-0524 TITLE: Before/After Traffic & Weather Radio Advertising Date Due: Monday, February 25, 2018 10:00 AM MT
1.0 General Information
1.1 Purpose The Colorado Department of Public Safety, Colorado State Patrol, Motorcycle Operator Safety Training program, is requesting bids for radio advertising for 16 weeks.
1.2 Vendor Self Service System (VSS) and Registration This solicitation is published using the Colorado Vendor Self Service System (VSS). Vendors should be registered on Colorado. Colorado VSS and its registration information may be linked through the State Purchasing Office link at www.colorado.gov/vss.
1.3 Pricing Prices shall be binding and valid for the length of the award.
1.4 Award Period The award period for this Documented Quote is the effective date of the purchase order through August 30, 2019, contingent upon funds being appropriated, budgeted and otherwise made available and all bid requirements being satisfied.
1.5 Billing The vendor shall invoice CDPS for the cubicle build at the address below:
Colorado Department of Public Safety Motorcycle Operator Safety Training Program Attn: Chris Corbo 15055 S. Golden Rd. Golden, CO 80401
1.6 Items to be Submitted Bidders must comply with and submit the following items with their bid submission in order to be considered acceptable:
Completed and Signed Cover Page (page 1) Completed Exhibit A – Bid Response Sheet Completed Exhibit B - Current Year State Substitute W9
1.7 Type of Contract Any resultant award will be via a State Purchase Order. Terms and conditions may be accessed at: https://www.colorado.gov/osc/purchase-order-terms-conditions
1.8 Evaluation The purchasing authority may determine whether or not a response is acceptable and may compare the relative value of competing responses, not solely the price. “Acceptable” means that the product or service will meet the state’s needs and that the price is fair and reasonable. See R 24-103-204-03. Delivery time may be considered in the evaluation.
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DOCUMENTED QUOTE (DQ): RBAA 2019-0524 TITLE: Before/After Traffic & Weather Radio Advertising Date Due: Monday, February 25, 2018 10:00 AM MT
1.9 Protested Solicitations and Awards Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to Colorado Department of Public Safety, Director of Procurement, 700 Kipling Street, Denver, CO 80215. The protest shall be submitted in writing within three (3) business days after such aggrieved person knows, or should have known, of the facts giving rise thereto. Refer to Title 24, Article 109 (§ 24-109-102).
2.0 Additional Terms and Conditions
2.1 Submission
By submission of a bid, bidder agrees as follows: • In the event of a conflict of terms between this solicitation and the State of Colorado Solicitation Instructions/Terms and Conditions, the most restrictive terms shall govern. • The State is tax exempt. • CDPS encourages free and open competition among bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the CDPS’ needs. The bidder’s signature on this bid guarantees that the prices quoted have been established without collusion with other eligible bidders and without effort to preclude the CDPS from obtaining the lowest possible competitive price. • Reciprocity is mandated by statute. CRS 24-103-906 Bid preference – state contracts states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder as defined in in section 24-103-908 (2) shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.”
2.2 Service-Disabled Veteran Owned Small Business (SDVOSB) HB14-1224/C.R.S. 24-103-905 sets a Service-Disabled Veteran Owned Small Business goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the US Department of Veterans Affairs (www.vip.vetbiz.gov).
CDPS shall give a certified SDVOSB a 5% preference in response to this DQ. SDVOSBs need to submit documentation of SDVOSB certification issued through the US Department of Veterans Affairs in their response to this solicitation. Certification can be received through the Center for Verification and Evaluation website.
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DOCUMENTED QUOTE (DQ): RBAA 2019-0524 TITLE: Before/After Traffic & Weather Radio Advertising Date Due: Monday, February 25, 2018 10:00 AM MT
Exhibit A – Bid Response Sheet Requirements:
Weather and Traffic ~ • :05 sec open billboard and then :10/:15 commercial message after Weather/Traffic • Cost of production of commercial included in cost • 132x week sponsorship Mon-Friday • 2,112 total spots • Spots placed with large and small stations within a wide demographic • Reach upward of 1,250,000 Run Dates ~ • 16 Weeks ~ April 29, 2019 to Aug 30, 2019 excluding the week of May 27, 2019 and July 1, 2019
Cities to Run In ~ • Colorado Springs • Denver • Ft. Collins / Greeley
Stations to Run On ~ (see next page)
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DOCUMENTED QUOTE (DQ): RBAA 2019-0524 TITLE: Before/After Traffic & Weather Radio Advertising Date Due: Monday, February 25, 2018 10:00 AM MT
Exhibit A – Bid Response Sheet Continued
Denver Colorado Springs Ft Collins-Greeley KALC-F2 KCSF-AM KCOL-AM KDSP-AM KCSJ-AM KFKA-AM KEZW-AM KDZA-AM KIIX-AM KHOW-AM KLMR-AM KBPI-FM KNUS-AM KREL-AM KKPL-FM KOA-AM KATC-FM KMAX-FM KKSE-AM KBIQ-FM KPAW-FM KALC-FM KBPL-FM KSME-FM KBCO-FM KCCY-FM KTRR-FM KCWA-FM KGFT-FM KUAD-FM KFCO-FM KIBT-FM KXBG-FM KIMN-FM KILO-FM KJHM-FM KKFM-FM KKFN-FM KKLI-FM KKSE-FM KKMG-FM KOSI-FM KKPK-FM KPOF-FM KPHT-FM KPTT-FM KRDO-FM KQKS-FM KRWA-FM KQMT-FM KRXP-FM KRFX-FM KVOR-AM KRKS-FM KVUU-F2 KTCL-FM KVUU-FM KWBL-FM KZNT-AM KXKL-FM KXWA-FM KYGO-FM
Total Bid for 16 Weeks Advertising: $ ______
Can you meet all the specifications listed within this solicitation, as requested? Yes No
If no, Please describe any differences between your submission and the solicitation as posted:
______
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