T BAR M CAMPS
2020 PLAYBOOK PRAYER FOR T BAR M CAMPS 2020 SUMMER STAFF
“Now to Him who is able to do immeasurable more than all we ask or imagine, according to His power that is at work within us, to Him be the glory in the church and in Christ Jesus throughout all generations, for ever and ever! Amen.”
Ephesians 3:20, 21
Heavenly Father, we look to be amazed at all You will do this summer. May Your grace and favor fill us daily; may Your love and goodness satisfy our hearts; may Your wisdom and understanding guide our words, thoughts and actions; may Your kindness and faithfulness flow through each of us; may the righteousness of Christ take hold of us; may Your power be at work within each and every one of us serving for Your honor and glory throughout all generations. Thank You Father for calling this summer camp staff to connect others to You. Thank You for this opportunity and to be a part of changing someone’s forever. We ask this all in the matchless name of your Son, Jesus Christ! Amen and Amen 1
WELCOME TO T BAR M
Since you may or may not know much about T Bar M, let us introduce ourselves. In the summer, we are a sports camp, a waterfront adventure camp, a day camp, a family camp, as well as a retreats program serving drill teams and a variety of other groups. We have been offering summer camps in New Braunfels since 1982, in Spicewood since 1997 and on church properties since 2015. For the remainder of the year, T Bar M is a retreat and conference center serving corporate, governmental and church groups. T Bar M opened its gates in 1981.
We are an inter-denominational Christian camp. We provide our campers the opportunity to grow physically, spiritually and relationally. We are committed to friendship evangelism. Living with our campers day-in and day-out provides many opportunities to get to know the campers and for them to get to know us. This opens the door to be heard with the Gospel. We hope that friendship evangelism is exciting to you because that’s where the rubber meets the road at T Bar M.
The following biblical doctrines are the foundation of our faith. These are the doctrines we seek to share relationally with each and every camper. We ask you to be in agreement with us.
WE BELIEVE: All scripture is God-breathed. Men of God moved by the Holy Spirit wrote the words of the sixty-six books of the Bible. The whole Bible is without error in the original manuscripts and therefore, authoritative in all matters of faith and practice. (2 Timothy 3:16, 2 Peter 1:20-21)
God eternally exists in three persons, the Father, the Son, and the Holy Spirit, and these three are the one God. (Matthew 28:18-19, Deuteronomy 6:4)
Jesus was conceived by the Holy Spirit and born of a virgin, Mary. He is the true God and true man. (Luke 1:30-35, John 1:18, Hebrews 4:15)
God originally created man in His own image; through sin man fell and lost his spiritual life becoming dead in his sin and subject to the power of Satan. Thus man is in need of salvation. (Genesis 1: 27, Genesis 3:1-24, Ephesians 2:1-2)
In response to man’s need, God the Father sent Jesus to this world to make atonement for sin. His substitutionary death on the cross and His bodily resurrection from the dead provide the basis for salvation. His atonement is sufficient for all, yet efficient only for those who believe. (John 3:16-17, 1 Timothy 2:3-6, Mark 10:45)
Salvation for man comes only by grace through faith in Jesus and His provision on the cross. Since salvation is a gift from God a believer is secure forever. (Ephesians 2:8-10, Romans 11:29)
The Holy Spirit indwells every believer at the time of conversion. His baptism unites all believers to Christ in one body. He is the believer’s source of power for all acceptable worship and service. (1 Corinthians 12:13, Ephesians 5:18-20, Ephesians 4:7-16)
It is God’s will for believers to live a holy life in cooperation with the indwelling Holy Spirit while putting to death the deeds of the flesh. God the Father does discipline His children when they sin. (1 Thessalonians 4:3, Romans 8:13, Hebrews 12:4-11)
The primary purpose in the life of the believer is to glorify God in everything and to make Christ known to the unbelieving world until His return. (Colossians 3:23-24, 2 Corinthians 5:18-20, 1 Thessalonians 4:13-18)
God wonderfully and immutably creates each person as male or female, and that these two distinct, complementary genders together reflect the image and nature of God.(Genesis. 1:26-27) 2
God created marriage to be exclusively the union of one man and one woman, and that intimate sexual activity is to occur exclusively within that union. (Genesis 2:18-25, 1 Cor. 6:18; 7:2-5; Hebrews 13:4)
All human life is sacred and created by God in His image. Human life is of inestimable worth in all its dimensions, including pre-born babies, the aged, the physically or mentally challenged, and every other stage or condition from conception through natural death. We are therefore called to defend, protect, and value all human life. (Psalm 139)
This belief statement of faith does not exhaust the extent of our beliefs. The Bible itself, as the inspired and infallible Word of God speaking with final authority concerning truth, morality, and the proper conduct of mankind is the sole and final source of all that we believe. For purposes of Center for Christian Growth’s faith, doctrine, practice, policy, and discipline, our Board of Trustees is Center for Christian Growth’s final interpretive authority on the Bible’s meaning and application.
OUR VISION, MISSION, & CORE VALUES
OUR PURPOSE: (why do we exist)
To honor God, To bring glory to Him alone
OUR VISION: (our aspirations and what the destination looks like)
Changing Your Forever
OUR CALLING: (being used by God, Matthew 28, by)
Encouraging and equipping one another to wholeheartedly love God and love others through sport /adventure camps and retreats empowering those we serve to be champions and ambassadors for Christ impacting the world
OUR CORE VALUES: (Values that we’ll go to the mat for) It’s all about His kingdom (not ours), it’s by His power (not ours), and it’s for His glory (not ours) Matthew 6:13 God’s truth, practiced in relationships and conduct 2 Timothy 3:16 Each of us personally growing in wisdom, physical fitness, relationally, and spiritually Luke 2:52 Christ-centered adventure Colossians 3:17 Servant leadership Philippians 2:1-11 Excel still more 1 Thessalonians 4:1 Have fun along the journey! John 10:10 DON’T WASTE FUN! 3
OUR MISSION THE MISSION OF T BAR M CAMPS IS TO PRESENT JESUS CHRIST, TEACH HIS WAYS AND REPRESENT HIM THROUGH AN EXCITING, ENTHUSIASTIC AND ENCOURAGING CAMP AND RETREAT EXPERIENCE.
STEP 1: PRESENT JESUS We will introduce our guests to our Savior, Jesus Christ. It might be for the first time or a reminder…it might be in a new way or old tradition…it might be through friendship evangelism or a formal talk…it might be direct or subtle…it might be to a believer or non-believer…it might be on campus or on the road…it might be verbally or by behavior…it might be a taste or a full meal.
STEP 2: TEACH HIS WAYS His offer of salvation, love of neighbor, respect for one another and the world we live in. We will teach about the abundant life, life in the Spirit, and the life of Christ. It will be by words, deeds, and complete lives. At Camps, it will be in formal Bible studies, camper-coach relationships, and Team Meetings. In Retreats, it will be through life lessons, respecting each other, discerning communication, and servant leadership. On the Timothy Team, it will be through discipleship and life lived alongside one another. It will be about and from the Word. We will use every method and every opportunity available.
STEP 3 (WITHIN STEPS 1&2): REPRESENT HIM “Re-present” Jesus Christ. We have initially presented Christ to our guests...we have taught them about Him...now we will represent Him. Our actions, our words, our very person, represent Christ in all we do. This holds our organization, staff, and programming to a higher point of accountability...one that models Jesus.
EXCITING Cutting edge fun, stimulating activities, inspiring programs. The experience our guests have is like none other. What we do has a “WOW!” to it.
ENTHUSIASTIC “God within”…the staff is compelled by the Spirit within them to radiate His fruit…love, joy, peace, patience, kindness, goodness, faithfulness, gentleness, self-control… It is in the way we deliver the message…there is no “sitting back and watching,” it is seeing the fun of living for Christ, always ready to serve, anticipating eagerly the next thing, a fervent interest in each person. A passionate, whole-hearted, spirit-lifting approach to life.
ENCOURAGING The experience guests have through T Bar M will give them the courage to follow God with all their heart, soul, mind, and strength. Even after they are gone, the memory of their experience will inspire, motivate, and support their faith or interest in Jesus.
CAMP AND RETREAT EXPERIENCE Camp is an attitude and a location. It is not a church, seminary, or school. It is an experience unlike any other. Camp is who we are. It gives us the license to be unique, fun, bold. Retreat is a break from routines of life. Our desire is to provide a uniquely experiential place for retreat whereby those we serve can experience rest, renewal, recreation, reconcillliation and re-focus on the important things in life. 4 THEThe HOME Home OF of CHRIST-CENTERED Christ-Centered ADVENTURE! Adventure!
OUR T BAR M PHILOSOPHY OF MINISTRY
OUR PHILOSOPHY is simply to create life-on-life relational intersections using “common ground”1 activities inspiring and compeling others to Love God, Love Others.
OUR MISSION AND PURPOSE directs our philosophy. Our philosophy gives us clear perspectives. Our perspectives will shape our priorities, and our priorities will in turn influence our practices.
OUR HIGHEST DESIRE is to be used by God to encourage, edify, equip and serve our campers and guests in ways that draw them into a closer relationship with God and with others.
OUR PLAN is to present the biblical teachings of Jesus Christ in highly practical and experiential ways hopefully leading others into an experience where L252 2 growth is discovered, renewed and challenged.
OUR GOAL is to foster life-on-life relational intersections utilizing “common ground”activities in unique ways in order to cultivate relationships and encourage biblical-based growth opportunities so campers and guests will think, reflect and act upon the truths and principles that define T Bar M’s L252 Growth ideals: Love God, Love Others.
OUR FOCUS IS RELATIONAL where we are intentional about cultivating personal relationships that positively influence our campers and guests to explore, more deeply, the biblical teachings of Jesus Christ. We seek to influence positively by being winsome, relevant and engaging in our serve—whether it be through a kind word, a kind deed, and/or both. Our lips and lives will be authenticated in the quality of our character and serve. Colossians 4:5-6 instructs us to walk wisely and talk graciously.
OUR AIM is to provide a safe, caring, adventuresome environment inspiring and enriching each individual who experiences the grounds of T Bar M Camps and Retreats. In our spheres of influence, where our lives intersect with others, we seek to authentically serve the needs and interests of our campers and guests.
1 Common Ground activities - familiar undertakings like camps, retreats, seminars, reunions, weddings, etc. 2 L252 – references the Gospel of Luke 2:52: And Jesus grew in wisdom and stature, and in favor with God and man. 5
PERSONAL GROWTH DEVELOPING A HEART AND MIND FOR CHRIST
“AND JESUS GREW IN WISDOM AND STATURE, AND IN FAVOR WITH GOD AND MEN” LUKE 2:52
God is a God of purpose, design and order. He has created you for the praise of His glory. He has adopted us into His family. Our God wants us to have life and have it abundantly (Jn. 10:10). With that in mind, we serve a God who desires our best. And, as God, He deserves our best. In our faith-journey there is a sense of adventure with God and with man. To that end, how we steward our life matters. Are we purposeful? Are we choosing joy, praying unceasingly, being thankful? (1 Thes. 5:16-18)
Every person chooses a purpose for living—either an eternal purpose, or a temporary one. As followers of Christ, we exist to glorify God…and to enjoy Him forever.
God has uniquely created us; He has made us for a purpose. We are about our Father’s business, fulfilling His purposes for His Glory. “For we are His workmanship, created in Christ Jesus for good works, which God prepared beforehand, that we should walk in them.” (Eph. 2:10)
Luke 2:52 (L252) offers a wonderful insight into Christ’s life and personal growth. He grew in His vertical relationship with His Father as well as His horizontal relationship with man. What a great example of a purposeful life.
It is our desire that our staff experience L252 growth while at camp this summer… and beyond. More importantly, it is our hope that each and every Coach gives careful thought and attention to their personal growth plan; one that helps to serve them in their life-long faith-journey and missional adventure. To that end, there are some “tools” we want to share that offer a framework to help get you started toward purposefully living out L252. You are familiar with some of the concepts because we covered them upon your arrival at camp—specifically, T Bar M’s vision and mission statement, our set of core values, and some of our ministry goals. These are organizational in nature. In a parallel way, we encourage each of you to develop your personal growth plans by creating a Life Vision and Mission along with a personal set of Core Values and Goals.
Paul’s life provides a solid example: One can argue that Paul’s life mission was to spread the gospel to the Gentiles, his set of core values in how he chose to live are reflected in Philippians 3, and some of his goals were to plant churches in addition to pursuing fruitful labor (Phil. 1:22).
This summer, as you set out to grow in your walk with Christ (L252 growth), we have created a simple tool for you to get alone with God and spend time in prayer. Seek His face, ask for His wisdom and guidance, and then take the practical steps to craft some personal and camp goals for this summer.
FOOTNOTE: Some of you may be wondering if goals are biblical, that is, does the Bible instruct us to set goals. Consider in the broad context about the Word of God. Scriptures teach us that God is purposeful. God is also goal oriented: He creates, He sustains, and He redeems all; He seeks glory for Himself in “conformity with the purpose of His will, in order that we who were the first to hope in Christ, might be for the praise of His glory” (Eph. 1:12). Paul says it well in Galatians 1:4 – Jesus “gave Himself for our sins, to rescue us from the present evil age.” And, in Matthew 28:19, “Go and make disciples of all nations, baptizing them in the name of the Father, and of the Son, and of the Holy Spirit.” In the broad context goals provide direction and definition for our activities and resources. Ted Engstrom (former CEO at World Vision) provides a wonderful context: “Goals, then, are primary motivators for life. If we understand our goals, we will better understand our life. If we change our goals, we change our lives.” 6 THE HOME OF CHRIST-CENTERED ADVENTURE!
L252 GROWTH PLAN
This summer my desire for L252 growth and development includes:
PERSONAL LIFE GROWTH GOALS: GOALS WHILE AT CAMP:
In Wisdom: In Wisdom:
In Stature: In Stature:
In Favor with God: In Favor with God:
In Favor with Man: In Favor with Man: 7
STAFF
“Want a challenge? Start modeling the truth, the whole truth and nothing but the truth, so help you God. Think truth. Confess truth. Face truth. Pursue truth. Walk truth. Talk truth. Ah, the last one, there’s a good place to begin. From this day forward deliberately, consciously and conscientiously speak the truth. Start practicing gut-level authenticity.” – Charles Swindoll
In the hiring process, we should have clearly communicated the following:
1. Be able to share the Gospel and disciple kids. 2. Be organized, disciplined and ready to go - be a parent for kids for a week. Shower / pick up / keep up with / keep on schedule / invest in. 3. Flexibility - don’t be so SET in expectations that CHANGE causes you to become undone. 4. Coaches’ relationships and affections - camp time is kid time; off camp time is yours! Therefore, guy/gal romantic relationships are not for camp but off camp. Campers should not be able to notice who likes who. 5. YOU are responsible to bring problems to leadership - don’t leave it up to someone else. 6. T Bar M Camps’ purpose is to lead people to the love of God, the saving grace of Jesus Christ and fellowship with His Holy Spirit. There are many church teachings. Some have caused confusion over the way of praise, worship and prayer. “Speaking in Tongues, Prayer Language, Healing, etc..,” are a few of those teachings. T Bar M Camps is not a place where teaching, ministering, discussion or display of any sort of tongues or dramatic physical healing is a part of the ministry on or off duty. 7. We teach pre-marital sex and homosexual activity is wrong and in violation of God’s Word. * If you don’t agree with our policies, please speak with a Director immediately.
THE PRIORITIES OF T BAR M CAMPS:
Your relationship with the Lord is FIRST.
It’s your priority. “As you therefore have received Christ Jesus the Lord, so walk in Him, having been firmly rooted and now being built up in Him, and established in your faith, just as you were instructed, and overflowing with gratitude.”Colossians 2:6,7
Our desire is to let others see our walk and praise the Father in heaven. Matthew 5:16
Your relationship with campers and staff is SECOND.
Be committed to your campers, loving each one with the love of Christ. Don’t just love the loveable - let each camper know he/she is special. If you don’t see anything to love initially, ask for God’s help and His perspective on that child. “God sees not as man sees, for man looks at the outward appearance, but the Lord looks at the heart.” 1 Samuel 16:7
Be committed to your staff, encouraging one another and building up one another.
“By this all men will know that you are my disciples, if you have love for one another.” John 13:35 “Let us consider how to stimulate one another to love and good deeds.” Hebrews 10:24 “Therefore encourage one another and build up one another.” 1 Thessalonians 5:11
I am THIRD.
We were each created to be “a living and holy sacrifice, acceptable to God.”Romans 12:1 8
RESPONSIBILITES OF THE STAFF:
As Summer Staff, you will be expected to:
A. PERSONALLY 1. Maintain a daily quiet time / weekly church service attendance. 2. Participate in a staff Bible study. 3. Participate in all staff meetings. 4. Participate in all camp activities. 5. Be accountable; hold others accountable to camp policies.
B. CAMPER / CABIN / TEAM 1. Lead Bible study (Batter’s Box, First Fruits, etc); group discussion (Huddle, Cabin Time). 2. Encourage camper participation in all camp activities. 3. Take responsibility for the safety of each camper at all times. 4. Be available and sensitive to the needs of the campers assigned to you. 5. Meet one on one with each camper in your group in order to connect through being a good listener and presenting/speaking God’s Truth to them. 6. Commit to a follow-up program with each of your assigned campers; i.e. 3 personal contacts during the year via post card - we’ll show you how.
ACTIVITY / SPECIALTY INSTRUCTION:
OBJECTIVE: Campers come in all different sizes, shapes and skill levels. It is our duty to encourage camper participation and tailor programs to meet the needs of all involved. Remember, the most important lesson to convey before any activity or sport is the impact that Christ makes in all aspects of our lives!
SPIRITUALLY: Coaches will have the privilege to authenticate Christ alive in their activity/sport. This can be presented in all aspects of the camper’s life, for example: sportsmanship, character, encouragement, positive attitude, etc. Never forget that we are here to first and foremost present CHRIST and teach His ways!
PERSONALLY: Coaches will have the awesome opportunity to depict a positive model as an example for the campers. Encouragement, perseverance fitness, sportsmanship and teamwork are several of the areas T Bar M Coaches will impart to campers.
PHYSICALLY: Coaches will instruct campers in skills relating to activities and sports for physical growth. Campers will be challenged to be physically fit through the activities and sports offered at camp. As a staff we stress the importance of health and fitness. We have the honor to teach campers by modeling the joy, discipline and encouragement of Christ-centered activities and sports.
Years from now they’ll have forgotten what you can do but they will remember who you are. As a staff we are changed lives changing lives. You will have opportunities to influence the children that you meet this summer for a lifetime. You will never know when they will be watching you. It may be in your quiet time, on the sports field or in an airport somewhere years from now. How you do what you do in life displays Christ alive in you. 9
COVENANT STAFF PROGRAM
GOAL: To encourage each individual staff member of their importance with the commitment to develop them as a valuable team member. To effectively train, evaluate, befriend each staff member through personal follow up and accountability yielding the best summer experience for both the employee and the camp.
The entire staff is divided into several groups. Once per week, these groups have the opportunity to take part in covenant time.
COVENANT LEADER RESPONSIBILITIES
GOAL: “And we proclaim Him admonishing every man and teaching every man with all wisdom, that we may present every man complete in Christ. And for this purpose also I labor, striving according to His power, which mightily works within me.” Colossians 1:28,29
COVENANT LEADER COMMITMENT: • Participate in camp decisions • Conduct a weekly One-on-One* • Attend leadership meetings • Evaluate staff each half
ADDITIONAL:
• Enforce camp policies and procedures • Fulfill job description • Pursue personal spiritual growth • Model Christ-like living and attitude
APPENDIX:
*See “Have One-on-Ones” in the HOW TO section.
100 NUMBER OF MISSION TRIPS T BAR M HAS LED 10
SERVANT LEADERSHIP: BE A LEADER!
1. Servant Leadership is self-sacrificing rather than self-seeking. Luke 22:24-27 2. Servant Leaders lead by relationship and example rather than from position and pressure. 1 Thessalonians 2:7-12 3. Servant Leadership is active rather than passive. 1 Thessalonians 2:11-12; Ephesians 4:11-12 4. Servant Leadership gives direction rather than allowing drifting. 1 Thessalonians 2:11-12 5. Servant Leaders exercise appropriate authority, always for the fulfillment of their mission and never for personal gain or advantage. 1 Thessalonians 2:11-12 6. Servant Leadership functions best by equipping and empowering others rather than functioning solo. Ephesians 4:11-16 7. Servant Leaders lead by personal involvement in caring for people and their needs rather than demanding their own needs be met. 1 Thessalonians 2:7-8 8. Servant Leadership is more a matter of character and gift than position and connections. Luke 22:24-27; Ephesians 4:7,11-12
CODE OF CONDUCT
The goal of our instruction is LOVE. If there’s any question of how we’re to treat people, search the Scriptures. Galatians is very clear on the fruit of the Spirit. Use that as a guide to your life and behavior. Please consider that the violations listed below are offenses that could cause permanent damage to kids we are being entrusted to invest in. Any of these may lead to immediate termination of employment at the director’s discretion. Thanks for making this of utmost importance in your daily lives with kids this summer.
APPEARANCE • T Bar M Camps desires all staff to convey a “clean cut” and respectable appearance while under contract with us. Well groomed facial hair is permitted for male staff (face guard #9). Men are not allowed to wear earrings. Coaches are also asked to refrain from wearing sunglasses, in order to maintain eye contact and personability with campers, unless you are a lifeguard, a belayer on the ropes course, or a boat driver. All piercings (aside from girl’s nose studs and ears) must be removed during camp (i.e. nose hoops and navel rings). • Your choice of clothing makes a statement. While serving at T Bar M Camps, we ask that our female staff members and volunteers help us create an atmosphere of modesty by wearing one-piece bathing suits and shorts while participating in water activities and covering swimwear with t-shirts when not in the water. We ask our male staff members to show similar respect to women by wearing t-shirts when not participating in water activities or running in the Triathlon, and to avoid Speedo-style swimsuits.
FINANCES • You will be paid by direct deposit on the 15th and 30th of the month, but you will be able to borrow against that amount from the camp store on Saturdays with a week’s notice (this does not apply to Discover staff). T Bar M does NOT provide transportation to and from camp, personal supplies or spending money. • In the event an employee is terminated, salary shall be paid on a pro-rated basis up to termination date. THE HOME OF CHRIST-CENTERED ADVENTURE! 11
VEHICLES IN CAMP • T Bar M vehicles are to be driven only by those designated to do so by the Camp Director. Staff owned vehicles are required to be parked in the designated staff parking area. Do not drive your vehicle or park anywhere along the Maintenance Road behind the cabins in New Braunfels or along the Dock Road in Spicewood. No campers are allowed in private vehicles without Camp Director’s permission.
WEIGHT ROOM • The weight equipment is to be kept in the Gym in New Braunfels and in the Courthouse in Spicewood. Campers are not permitted to be in this area without a Coach present. Agreeable terms must be made with your co coaches prior to taking advantage of morning work-outs.
ELECTRONICS (PHONES, WATCHES, MUSIC PLAYERS) • The telephones in the office (or church for Discover) are for camp business calls only. Phone calls by staff are allowed during time off only. Cell phones must remain in designated areas in the off position (this includes text messaging and alarm clock usage), and as land-line phones, may only be used during staff time off in designated areas. Staff will not be allowed to wear smart watches or use devices (iPod, etc) that have the ability to connect with wifi or cellular service. Campers are not to use the phone for any reason unless a Camp Director has given permission.
INFIRMARY (MEDICINE MOUND/DOC HOLIDAY’S/MEDSTATION) • The infirmary is a restricted area. Staff may enter only for reasons of personal or camper health. All medicines of campers and staff must be kept in the infirmary. No staff members will be allowed to administer any medication to any camper or other staff member without being under the supervision of the Camp Nurse.
SICK LEAVE • If a staff member cannot function in their normal capacity due to illness or injury, and it is deemed necessary by the Nurse that the staff member leave camp and refrain from duty due to the severity of the illness, then said staff member shall forfeit wages earned during the period of their absence.
LEAVE OF ABSENSE • A leave of absence is subject to the approval of the Camp Director. Whenever a leave of absence is granted, the staff member on leave shall forfeit wages earned during the period of their absence.
SUNSCREEN • All campers need to be thoroughly protected from the sun...it is our responsibility to make sure they return home without burns or blisters.
GRAFFITI • Our goal is to present a clean, well maintained camp experience. Please help us by keeping all camp (and church for Discover) property graffiti free...including tree forts, cabins, bunks, picnic tables, etc. Please also use caution when using paint for camp or team programming. Use drop cloths and be careful to limit spills and accidents. Please inform a director if you see graffiti so that it may be removed.
KITCHEN • T Bar M will provide three meals per day during camp sessions. If you desire weekend meals at T Bar M, you are welcome to have good ole “left-overs”… check with the kitchen for details. Only employees authorized by the Food Service Manager may enter the Food Service Area. Food served at meal times may not be removed from the dining hall. Please! No feeding the ants in your cabin. Ruckus is permitted during Periods Off, after Camper Lights Out, weekends and while off T Bar M property. *Meals provided are different for Day Camp and Discover Camp 12 YOU’RE A GAME CHANGER FOR CHRIST!
SUMMER STAFF CURFEW • A staff curfew will be established by the Camp Director to ensure all staff members are able to get proper rest. Failure by any staff member to comply with the established curfew will result in disciplinary action.
MUSIC • All audio equipment (iPods, iHomes, CDs, etc.) are to be used in conjunction with programmed activities only and with Christian music or secular music that has been approved by the Programs Director. This includes stereos in camp vehicles for overnight camps. This also includes bed time...Coaches are not allowed to sleep with headphones in.
PERSONAL RELATIONSHIPS • T Bar M discourages dating among the staff (because it is likely to become your focus). We expect your primary interest to be in the building of relationships and friendships with your assigned campers. There will be no romantic relationships between campers and any summer staff. There will be no romantic relationships between All-Stars and TCs with college-aged summer staff.
SEXUALLY ORIENTED MATERIAL • Staff members and volunteers at T Bar M Camps are prohibited from possessing any sexually oriented materials or images (magazines, cards, phone pics, videos, etc.) at T Bar M Camps or in the presence of campers.
TOBACCO • T Bar M Camps requires staff members and volunteers to abstain from the use or possession of tobacco products while on contract with T Bar M Camps.
INTOXICANTS • Staff members and volunteers are prohibited from the use, possession or being under the influence of alcohol or any illegal drug while under contract with T Bar M Camps.
PUBLIC INTERACTION • T Bar M staff, campers and guests are the only ones allowed to be on the camp property. Report all others to the Camp Director. Escort guests to the camp office or find someone who can. No wanderers. It is important to be observant of trespassers for the safety and well being of our campers. All visitors must wear an appropriate VISITOR name tag from the front office.
STAFF GUESTS • Visitors are allowed in camp during time off over the weekend. All other times must be approved by the Camp Director the Sunday prior to arrival. All approved visitors are welcome to subtly observe Team Meeting from the balcony or Main Thing from the back of Lakeview. Any visitor must sign a CCG Agreement to Participate Assumption of Risk and Release Form PRIOR to participating in any camp activities (pools, lake, swings, etc.). Forms are available in the camp office or from a Camp Director. In order to prevent injury, adult guests are not permitted to play on pool toys. • Visitors should NOT plan on having lodging provided for them at camp and are never allowed to stay in camper cabins during camp. For overnight camps, guests may be allowed to stay in cabins with staff on Saturday night with special permission from the Camp Director. 13
LIST OF NO’S
• NO drugs, tobacco or alcoholic beverages will be consumed on or off the property while under contract. • NO use of T Bar M Camps name and/or any of our logos without written consent. Please refrain from placing it on any school project, videography, photography, social media, t-shirt, artwork, etc. without permission from T Bar M Camp’s Marketing Director. • NO staff members may leave camp premises at any time unless given special permission by the Camp Director. • NO physical disciplining of campers. • NO pets. No pet scorpions, spiders or snakes allowed in cabins. • NO verbal abuse — See leadership if you have any question about how to address a child. • NO touching a child except for hand shakes or appropriate hugs. Be gender sensitive! (Never touch a child in an aggressive manner). • NO cussing or slang allowed.
• NO nudity (bodies should be clothed at all times and as quickly and modestly as possible after showering). Guys will always wear shirts except while in the pool area and at lake activities, Ladies will wear modest one piece swim suits with shorts during water activities. • NO wedgies. No pulling underwear up, no jerking pants up, no putting your hands in kids clothing at any time. This hurts kids and is degrading. • NO descriptive stories of your pre-Christian days. This means personal testimonies or stories of any kind regarding drinking, premarital sex or anything. • NO games in the shower, nothing to injure any person physically or emotionally. • NO frogging in the arms or legs with any objects or hands. • NO thumping of heads. • NO food throwing, food fights or improper use of food.
• NO ghost stories of any kind.
• NO hair pulling. • NO urinating off the porches by anyone at anytime.
• NO Coaches sleeping with kids for any reason.
• NO kids sleeping together for any reason. • NO nose booger picking contests or anything else of the kind. • NO comparing a child’s body with another. • NO negative verbal situations. Always intervene for a child. • NO allowing kids to pick on one another. This should be stopped, firmly but with love. No sarcasm. • NO “potty humor,” bathroom chants, cheers, noises, expressions or anything of the kind. Nothing, absolutely nothing, relating to the bathroom for discipline reasons, humor or play. No swirlies: putting kids heads in toilets. • NO talks of satan, demons, rituals or anything of the sort. All of this is prohibited, only the acknowledgement of satan is necessary. All words and comments should be directed to the love of Christ and faith in Him. • NO homosexual innuendoes of any kind. No gay, lesbian, transvestite, language slurs, motions or jokes. • NO racial put downs or jokes. 14
• NO ear piercing staff or kids on camp property. No cutting camper’s hair. • NO filling gasoline in an unmarked container (i.e. water bottle, etc.). This is to prevent accidental consumption or harm.
STAFF DISCIPLINE
CAUSE FOR IMMEDIATE SUSPENSION AND/OR DISMISSAL: • Physical Abuse, Sexual Abuse, Verbal Abuse, use of Drugs, Alcohol, Tobacco, Nudity, and/or Failure to disclose information that would affect Camp placement during interview process or Training camp.
Breach in the rules at T Bar M come under two categories: Major Offense/Secondary Offense.
MAJOR OFFENSE: Any activity that jeopardizes safety at camp.
For example: • Unsafe activities of any kind • Physically disciplining a camper • Leaving camp without permission • Public displays of affection unnecessary amongst staff
DISCIPLINE: • 1st offense: Verbal Warning and 2-hour work project during scheduled time off. • 2nd offense: Written Warning, a $100 fine, and a 2-hour work project during scheduled time off. • 3rd offense: Removed from T Bar M responsibilities.
SECONDARY OFFENSE: Any activity that breaks written or common sense rules of camp.
For example: • Missing curfew or being late or tardy • Unauthorized use of phones • Unauthorized use of facilities/locations (Nurses station, office, kitchen) • Misuse of camp equipment • Heavy “Like” relationships (being distracted by a romantic relationship) • Not having your vehicle parked in the correct parking lot • RUCKUS at an inappropriate time • Lack of Camper supervision (NEVER leave your cabin unattended!!!)
DISCIPLINE: • 1-hour work project during scheduled time off. • After the third infraction it will be decided by the Director what further action will be taken. • All “work project disciplines” will be given out by the Leadership Team / Directors and carried out with Covenant Leaders. THE HOME OF CHRIST-CENTERED ADVENTURE! 15
HOW TO GET HIRED BACK
It is an honor and privilege to be on the T Bar M Summer Staff. The Lord has chosen each of you to be a part of this summer. There are certain things important to remember.
1. Follow directions, policies and procedures correctly. 2. God, Team, Me. 3. A continued servant’s heart. What you do is crucial to the success of camp. Give yourself to the ministry of serving others before yourself. 4. Complaining, comparison and sarcasm don’t fit into the framework of camp. Don’t get caught in this trap.
5. Camper and staff bonding is the heart of the matter. Make the effort to stay in contact with your campers after camp. Any off camp/after camp communication with campers should be arranged through the camper’s parents in order to stay above reproach. Parents should be allowed and even encouraged to monitor your interactions with their kids. (See Camper Communication pg.19 for more details) 6. Continued growth with the Lord. 7. Safety is crucial. Any lack of commitment in this area destroys your chances of another summer. 8. Take initiative and go beyond the expected. Within the framework of your responsibilities, achieving higher than the expectations is a key to being asked back. 9. Be respectful of other staff, leadership and directors at all times. Don’t be the weak one in the chain.
10. Complete all 3 sets of Camper Post Cards (summer, fall, spring).
HOW TO GO HOME EARLY
A dismissal is a major disappointment to all parties. It is a rare occasion, but it is a reality. The way to be dismissed is explained in the discipline area of the Playbook. A third offense or a felony will result in a dismissal. Child abuse, sexual misconduct, beliefs not in alignment with our doctrinal issues and safety violations are ground for immediate termination. All salary and benefits end with termination.
A personal note... Once you are at T Bar M you are part of the family. We have a strong commitment to you. You will be stretched and used by God this summer. You will be shown how to succeed this summer.
“Whatever you do, do whole heartedly as for the Lord not for men.” Colossians 3:23 16
STAFF MEMBERS & VOLUNTEERS
MODELING BEHAVIOR: What we do in moderation, campers will do in excess. Campers will look to you to set the boundaries they will test. This is a dilemma with which every staff member or volunteer will wrestle. The way you dress, what you say, how you respond to the smallest circumstance – our campers are watching. If you communicate that it is OK to move an inch, they will go a mile. Please read and understand the guidelines below regarding appropriate “touch and talk,” and follow them closely.
APPROPRIATE PHYSICAL TOUCH: All staff members and volunteers should exercise good judgment when expressing one’s self through physical touch. Appropriate physical touch may include the following: 1. An arm around the shoulder (side hug) 2. Short, congratulatory or greeting hugs 3. A brief, assuring pat on the head or shoulder, but NOT to those kids who feel that such touch is offensive to have their heads patted or hair fluffed. 4. NEVERS: a. Never touch campers in anger or disgust. b. Never touch campers in any sexual manner. c. Never (day or night) be on or in a camper’s bed. d. Never touch a camper’s private parts (to remove ticks or for any other reason). e. Never tickle a child; this can be misconstrued as sexual contact. f. Never ignore a camper’s request not to be touched. g. Never let a camper sit in your lap. h. Never express or require physical affection or touching in any form from a camper who shows or expresses discomfort with physical touch.
It is also important that all staff and volunteers ensure that appropriate physical touch is maintained between campers and staff. Any infraction of the above policy involving even the slightest form of sexual connotation can result in immediate dismissal from the camp with no chance of rehire. *If a question ever arises, consult a T Bar M Camp Director.
CAMPERS
BULLYING: Verbal, physical or emotional bullying will not be tolerated. Camper-on-camper verbal, physical and emotional harassment in any camp activity is not permitted. One of the times this can happen is at night when the lights are out and you are in bed. In order to avoid these scenarious we ask that you maintain a presence with campers during activities and in the cabin. It should be made clear from the first minute of every session that verbal, physical or emotional harassment of any kind will not be tolerated. At the first sign of verbal or other attacks, act decisively. There is no “harmless putdown” when dealing with kids. a. First instance comes with a warning to the camper and a general reminder to the group that this kind of interaction is inappropriate. Make sure not to embarrass or chastise them.
DON’T WASTE FUN! 17
b. Second instance requires that you pull the offending camper(s) from the group and discuss the inappropriateness of bullying behavior. Set some clear parameters and behavioral goals for them to achieve. However, let them know the next step is a visit to the Camp Director. Notify the T Bar M Camp Director of ANY signs of bullying or verbal abuse. c. Make sure that any camper who is the brunt of bullying attacks is handling the situation well. Have a private dialogue with him or her to assess the situation. DO NOT SINGLE CAMPERS OUT IN FRONT OF THE GROUP! Be discreet and protect their dignity. d. Third instance results in a trip to the T Bar M Camp Director and a phone call to the parents.
RESPECTING CAMPER PRIVACY: Make sure campers understand the importance of respecting each other’s privacy. A camper’s bed or cubbie is his/her home and the camper’s trunk/suitcase/backpack is off-limits to anyone but the camper (except for a pre-camp check by his/her Coaches for contraband). In addition, shower or changing time is a very private time. Only those who are taking showers or changing should be in the bathroom or shower stall.
SUPERVISION OF CAMPERS
OFF-LIMIT AREAS: All T Bar M Camps staff members and volunteers will be responsible for ensuring that their campers are not in areas deemed off-limits.
MONITORING HIGH-RISK AREAS: The purpose of this section is to become aware of high risk areas at camp, and methods to effectively lower that risk. Any areas on camp property where campers are not directly supervised is a high risk area. In these areas, campers can more easily bully and abuse (verbally, physically, and even sexually) each other. It is the responsibility of all staff members and volunteers to be aware of the potential for bullying and abuse, and to monitor camp locations where campers can be alone. For activities involving large numbers of campers, staff members and volunteers will be assigned to monitor high risk areas for the duration of the activity. Monitoring of high risk areas will be built in to the programming and planning for these events. High-Risk Areas include: - all bathrooms on camp property - night activities - water activities - changing areas (during day and night)
ONE-ON-ONE INTERACTIONS WITH CAMPERS: T Bar M recognizes the value of meeting the emotional needs of campers which require staff members and volunteers to meet with them on an individual basis. Staff Members and volunteers should observe the following standards when interacting with campers one-on-one. • Staff members and volunteers should conduct One-on-Ones with an individual camper at a time when others are present and where interactions can be easily observed whether during or outside scheduled activities. • T Bar M staff and volunteers are prohibited from being alone with an individual camper in any room or building. In the event a staff member or volunteer finds himself/herself alone with a single camper, that staff member or volunteer is to take the camper to a room or building occupied by others, or to a location easily observed by others. • The only exception to these two standards is a camp nanny with staff kids. • After every programming event, staff members and volunteers are to ensure every room and restroom is checked prior to leaving to ensure that there is no camper left unsupervised. 18 BE DEVOTED TO ONE ANOTHER IN LOVE. HONOR ONE ANOTHER ABOVE YOURSELVES. ROMANS 12:10
• Any two campers alone together in an unseen or less easily viewed area (including a cabin) should be redirected to another, more open area.
SLEEPING ARRANGEMENTS FOR OVERNIGHT CAMPERS: Staff members and volunteers will strictly observe the following rules: 1. At least one staff member or volunteer is required to be in the sleeping area with campers at all times. Notwithstanding the appearance that all campers are sleeping, the staff member or volunteer will not leave the cabin or sleeping area. 2. Appropriately modest sleeping attire must be worn to bed. 3. During bed checks, staff members and volunteers should never physically touch a camper. 4. Campers will not share a bed, bunk or sleeping bag with another camper or staff member/ volunteer. Each staff member, volunteer, and camper will use single sleeping bags or blankets. In these instances a “one-person-to-one bag or blanket” rule will be observed.
SEXUALLY ORIENTED CONVERSATIONS: Staff members and volunteers are prohibited from engaging in any sexually oriented conversations with campers and are not permitted to discuss any inappropriate or explicit information about their own personal relationships, dating or sexual activities with any camper in the program. If it is necessary to address issues related to purity, dating, sex and human sexuality, clear such discussions with a Camp Director.
NUDITY: Staff members and volunteers at T Bar M Camps should never be nude in the presence of campers in their care. In the event any a situation calls for or contemplates the possibility of nudity (i.e. changing clothes before or after a water activity, overnight activity, etc.), the staff member or volunteer will submit a plan to the Program Supervisor concerning arrangements for showering or changing clothes that is consistent with this policy statement.
COMMUNICABLE DISEASE MANAGEMENT • A camp setting is an easy place for common viruses and diseases to spread. To dramatically decrease the chances of an outbreak, it is necessary for all staff and campers to follow these simple health standards. 1. After using the restroom, before and after meals and snacks wash hands using soap and water - scrubbing for at least 20 seconds. a. Hand sanitizers are not as effective at killing germs as soap, water and vigorous scrubbing. 2. Cough or sneeze into elbow or shoulder - do not cough or sneeze into hands. 3. As much as possible, avoid touching eyes and sticking fingers in noses or mouths. 4. Do not share hairbrushes, pillows, caps or contact lens solutions. 5. Avoid close contact with people who are sick.
CAMPER SAFETY POLICY
ABUSE TOLERANCE: T Bar M Camps has zero tolerance for abuse. It is the responsibility of every T Bar M Camps staff member and volunteer to act in the best interest of campers in every program. In the event any staff member or volunteer observes any inappropriate behaviors (i.e. policy violations, neglectful supervision, poor role-modeling, etc.) or suspected abuse (physical, emotional, or sexual) it is the personal responsibility of each such staff member or volunteer to immediately report their observations to an immediate supervisor, or T Bar M Camps Director. 19
REPORTING SUSPICIOUS OR INAPPROPRIATE BEHAVIORS: T Bar M Camps is committed to providing a safe, secure environment for children. To this end, any report of inappropriate behaviors or suspicions of abuse will be taken seriously and will be reported, in accordance with this policy and state law. T Bar M Camps is considered a mandatory reporter by the state of Texas. If appropriate, a T Bar M Staff member will inform the Texas Department of Family and Protective Services (1-800-252-5400) or Child Protective Services (817-321-8680). T Bar M Camps intends to create and foster a culture of communication, reporting safety concerns or policy violations. Because sexual abusers ‘groom’ children for abuse, it is possible a staff member or volunteer may witness behavior intended to ‘groom’ a child for sexual abuse. Staff members and volunteers are asked to report possible ‘grooming’ behaviors, any policy violations, or any suspicious behaviors to a supervisor or a member of the T Bar M Camps Administration.
ENFORCEMENT OF POLICIES T Bar M Camps staff members and volunteers who supervise other employees or volunteers are charged with the diligent enforcement of all T Bar M Camps policies. Violations of these policies are grounds for immediate dismissal, disciplinary action, or reassignment for both volunteers and staff members.
Following is the Texas Health and Human Services requirement for reporting alleged abuse, neglect or exploitation at Texas Youth Camps to which we are beholden.
Reporting Alleged Abuse, Neglect or Exploitation at Texas Youth Camps If a person, including any member of camp staff, a camp counselor, or camp director has cause to believe that a minor has been or may have been abused or neglected at a youth camp, then that person shall immediately make a report to one of the following agencies:
any local or state law enforcement agency
the Department of Family and Protective Services Abuse Hotline, which may be contacted at (800) 252-5400 or through the secure web site http://www.txabusehotline.org/
Department of State Health Services' Policy, Standards and Quality Assurance Unit by phone at (512) 834-6788, by fax at (512) 834- 6707, or by email at [email protected]
Notification Requirement
A person making a report, to local law enforcement or the Department of Family and Protective Services, of alleged abuse or neglect at a youth camp, must also notify the Department of State Health Services' Policy, Standards and Quality Assurance Unit by phone at (512) 834-6788, by fax at (512) 834-6707, or by email at [email protected]
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CAMPER CONTACT POLICY FOR CURRENT & FORMER STAFF
COMMUNICATIONS WITH CAMPERS OUTSIDE OF CAMP
All communication should be God honoring and encouraging in content.
Obtain parent/guardian permission in writing so that all communication is clear and transparent.
** See APPENDIX “Parental Permission for Camper/Coach Communication” in the RESOURCES section. **
The T Bar M Camps safety standards established to protect campers and insure healthy relationships during camp should be respected outside of camp as well. In addition to camp safety standards, the following policies should be respected in all interactions with campers occurring outside of camp.
• Parents of all campers must approve any and all interactions with campers, including but not limited to: text, email, social network interactions, phone calls, personal visits and online gaming. No interaction should ever take place without the knowledge and approval of the camper’s parents or guardian.Therefore, permission to contact campers is an agreement between Coaches and Camper Parents.
• If a camper requests to be a “friend” on Facebook or similar social networking sites, permission from parents should be granted before accepting these offers. It is advised to not use snapchat or a social app parents are unfamiliar with.
• We suggest either writing campers via postcards or placing letters in envelopes addressed to parent and camper. Both ways parents can be aware of contents. Copy parents if you are emailing a camper.
• If parents permit ongoing text or social media contact, the conent of those conversations should involve discipleship and spiritual encouragement.
• Current or former staff members should never be alone with a camper in an unobserved context or location. This is a policy which takes on even more importance outside of camp.
• Current or former staff members should limit connections by gender. Current or former male staff members should not initiate or maintain contact with female campers. Current or former female staff members should not initiate or maintain contact with male campers. Dating relationships of any kind between staff members or volunteers and a camper are strictly prohibited.
• If a family invites a current or former staff member to visit, these visits should never involve spending the night at the camper’s home.
• Just like in camp, if a camper shares information putting them or anyone else in danger, the parents of that child should be notified immediately. When in doubt, err on the side of caution, and contact a T Bar M Director for counsel.
• A Coach’s affilitation with T Bar M officially ENDS at the time stated in their summer contract. DISCOVER CAMP
BE ANXIOUS FOR NOTHING (stop worrying about anything)
BUT IN EVERYTHING BY PRAYER AND SUPPLICATION (in addition, start praying about everything)
WITH THANKSGIVING (and don’t forget to be thankful in all things)
LET YOUR REQUESTS BE MADE KNOWN TO GOD, AND…”
Absence of worry + Prevalence of prayer + Spirit of Gratitude = Peace Of God
Philippians 4:6 22
PHILOSOPHY OF OFF-SITE CAMPING Throughout the years, camp has been a place that God has used to transform lives for his glory. While camp is a special place where transformation happens, we believe as Scripture tells us that the church is the bride of Christ. Christ loved and gave himself up for the church and because of this we understand that the church is the main medium in which God would have lives transformed.
T Bar M is partnering with the local church for the purpose of outreach to the community. Our goal is to be a supplement to the local church rather than a substitute. Our heartbeat is that we would be able to come alongside churches across Texas and help the Church fulfill its mission of reaching the community around it for Christ.
DAILY SCHEDULE
RISE & SHINE Staff will wake up at their host homes in enough time to get ready for the day, Cover Your Tracks, eat breakfast and pick up staff from other host homes before heading to the church. Each vehicle must be at the church by 7:00am. Please plan accordingly based on your distance from the church, the number of staff you have to pick up and possible traffic in-between. Typical wake up time is around or before 6:00am. *Phones cannot be used as alarm clocks. Plan to use a watch or bedside clock. Arriving late to the church (7:01am!) will result in discipline as determined by the Site Director. Call and notify the Site Director before you arrive if there is any chance that you might arrive late.
COVER YOUR TRACKS This is an opportunity to bless your host families and to make sure that we are being good stewards of their hospitality. Make sure that your beds are made each morning, and all of your belongings are organized in one area of the room (clothes placed inside suitcases and zipped, shoes neatly organized near suitcase, etc). This needs to be done each and every day. Roommates will be responsible for keeping each other accountable. Failure to do so will result in discipline as determined by the Site Director. *See Host Homes Section for specifics.
SET UP Each morning there will be specific items that will need to be set up depending on the Theme Day or activity periods. You will be assigned certain tasks on certain days in order to make sure that camp is ready for campers before they arrive!
PEP RALLY Pep Rally is the first thing that takes place each morning. (This is a time where we welcome campers and get Fired Up And Going Nuts Every Minute!). We will sing a song, play a game, stretch it out and prepare for an amazing day of Christ Centered Adventure! On mornings of Theme Days, this time will be used to explain the idea, story, and give instructions for games/tasks to follow. The programs team will dismiss teams to activity periods or give further instructions for Theme Day.
ACTIVITY PERIODS Each coach will be trained and equipped to teach every activity period. During the day, you will rotate with your cabin. You will receive an activity period grid at the beginning of the week. You will be responsible for making sure your Team is rotating to different activities on time.
GENERAL ACTIVITY PERIOD GUIDELINES 1. Think safety: You are responsible for the very lives of your campers.
2. Think quality: Teach the fundamentals of your activity class. Know the basics like the back of your hand and don’t take shortcuts 23
3. Think equipment: You are responsible to keep all equipment in tip-top shape. Treat the equipment like it is the last piece of equipment that camp will ever get. All broken equipment should be reported to the Site Director immediately. 4. Get involved: Don’t just be the coach, get in there and play with the campers! Remember, participate, don’t dominate!!! 5. Watch your attitude and tone: Enthusiastic leadership always makes the activity more fun and interesting for the campers. Using a harsh tone of voice is unacceptable. 6. Keep all the campers busy/Teach while doing: Don’t use the lecture method unless absolutely necessarily. Don’t teach one at a time. Get them involved. Campers waiting on the side tend to lose\ interest and get bored. 7. If it starts to rain: The Programs Team will come and get you. Don’t assume activities are done if it is sprinkling. Stay FUAGNEM. Your attitude sets the mood for everyone else. 8. Drink plenty of water: It is important to keep you and your campers hydrated!!! Make sure to take a water break if it is needed. 9. Water Sports: Water sports are the most popular activity at Discover Camp. It’s important that campers have as much time as possible at these activity periods. If you are coming from or going to a water activity, please leave 10 minutes early in order to change clothes. Do not leave any earlier.
BATTER’S BOX Batter’s Box is one of the most important times of the day. This is your chance to present Jesus Christ and teach his ways by pointing your campers to truth found in Scripture. Batter’s Box will take place in or around your tent. You are free to choose another area close by where you and your campers are visible by others.
LUNCH Coaches will either grab their lunch as they walk into the dining area or one of the Leadership Team will bring it to you while you are sitting with your cabin. If you have already found a place to sit for lunch (in a non- carpeted space), you or your co-coach could go pick up lunch for the both of you. Your team should NOT be left alone for any reason. Be sure to thank church staff and volunteers for the lunch that is provided. Before Lunch: 1. Make sure that your campers have all had a chance to wash their hands and change out of wet clothes. You could do this before Batter’s Box to help with congestion in the restrooms immediately before lunch. 2. Be on time!!! All staff and campers should be on time for lunch. Make sure that your entire team is present and that no one is left alone.
At Lunch: 1. Be sure that everyone has had a chance to wash/sanitize their hands. 2. Be aware of and encourage your campers to drink plenty of water during lunch time. 3. Coaches should never leave their team alone. If you need something or if one of your campers has to go to the bathroom, grab a leadership person to help out. 4. Leadership team should be on time to all meals and be eager to serve/help out when and wherever you are needed. Leadership staff are encouraged to sit with a team during lunch unless otherwise given permission not to by the Site Director.
FUAGNEM The purpose of FUAGNEM is to prepare campers for an afternoon of exciting activities. As lunch settles in, so does energy. This is a time to break through the afternoon “slump” and to get campers back on their feet and enthusiastic about more activities. Usually this time will involve skit characters who perform a short skit and a few games are played by campers in the crowd. This time can also be used for “all camp” games as an alternative. 24
SNACK We will provide snacks for campers. Spread out during this time with your campers and sit in a circle. Use this time to talk about the day. Either during snack or immediately after, take your team to do “Cover Your Tracks.” Have them put all of their belongings in the tent and clean up any trash around your area.
TEAM MEETING Team Meeting is our main worship and teaching time. All of camp will gather together to sing, laugh, and listen to the truth of the gospel. This time will include skit characters, games, singing, and a short message. Even though it’s the end of the day, we expect you to be FUAGNEM and participating in singing and dancing. Remember your campers will only match half of your excitement!!!
HUDDLE This time is designed as a reflection time. This can be a time where you and your team huddle up near/in your tent and discuss briefly the message that was shared or any other lessons that could have been learned that day whether through activities, conversations, skits or games. The best way to lead this time is by asking questions. Make sure they are open ended questions that required the kids to talk. Most kids learn by talking things out. Your role is to help lead them in a direction where they can discover truth on their own. Please take the time to answer any questions they might ask of you but you should not be the one talking the whole time. Remember, participate don’t dominate. If for some reason your group finishes early, please me mindful and respectful of the teams around you. You are free to play any kind of circle games in your area and close to your tent.
CAMPER PICK UP This is one of the most crucial times of the day. Both co-coaches will make sure that they have all of their campers either inside their tent or within arm’s reach. Parents will come directly to you to pick up their camper. The Registrar will pass out the pick-up authorization forms to each of the coaches. This form specifies who is allowed to pick up their camper. Coaches must check a valid photo ID and the person picking up the camper must be on the pick-up authorization form. Never let a camper go with someone who is not on their form without getting permission from the Site Director.
Sample Evening Schedule Sunday: Set up/Weekly Prep Meeting Monday: Dinner with Host Homes Tuesday: Worship/Teaching/Service Wednesday: Dinner with Host Homes Thursday: Eval Night/Celebration Friday: Tear Down/Dinner as Team Saturday: Meet Host Home
LIGHTS OUT Lights out will vary night to night based on activities that are scheduled. However, our days are long and exhausting, and we will need to get adequate rest to fulfill each day, week and the full summer with the energy that is required of us. When bed time is undesignated, make sure to coordinate with your host home to, 1. Get 8 hours of sleep. (If Rise & Shine is 6:00am, Lights Out should be 10:00pm) 2. Ask and respect your host home’s bed time if earlier than ours. Lights Out means what it says, heads on pillows, lights out. 25
DISCOVER CAMP POLICIES & PROCEDURES
BATHROOM/CHANGING 1. No camper may ever go to the bathroom/changing rooms by him/herself. Each camper must be escorted by two people any time they go to the restroom: a. 2 staff, 1 camper (make sure someone is with your cabin) b. 2 campers, 1 staff (send a Leadership staff with them) c. Counselor and whole cabin
2. Each camper needs to be in a stall/changing room when changing and only one camper per stall. The stall changing room door should be closed. 3. No camper may be in the bathroom alone with another camper. The counselor needs to stand in the doorway holding the door open while the campers are in the restroom, in a stall, to monitor camper-to- camper abuse
VOLUNTEER 1. Each volunteer working directly with campers must have a cleared background check that will be administered by the host location. These background checks will be presented to the Site Director prior to Opening Day. The Site Director has the final say on who is able to volunteer and how they are able to participate. The Site Director has permission to remove or not allow any and all volunteers who might be working with campers or with Discover Camp in any form or fashion. 2. The Pit Crew Coordinator will be at the check in table each morning to check all volunteers in and give them a name tag. All volunteers must sign in immediately upon arrival at camp each day, even if they volunteer multiple days at camp. 3. Volunteers are never allowed to take a camper to the bathroom by themselves and should never be one- on-one with a camper. Refer to Nurse Policy or Bathroom Policy for clarification. 4. Anyone who you do not know as church staff or who does not have a volunteer nametag on, needs to be stopped and walked directly to the Leadership office. You should know every person who is walking around. Never assume they work at the church if you haven’t been introduced to them. Be polite and let them know why we are being vigilant about stopping each person on the property.
NURSE 1. A camper may never go to the Nurse by him/herself. He or she needs to be walked by their Coach and at least one other person (camper or Leadership Staff). 2. Once at the Nurse, a Coach may leave his/her camper and go back to their cabin, only if the Nurse’ Assistant is in the room. If not, the Coach or Nurse needs to use the Radio in the health center to call the Nurse’ Assistant. 3. Any staff medication taken during the day must be kept and administered by the nurse. Staff, under no circumstance (unless approved by the Site Director), will carry medication with them during the camp day. 4. Any staff medication that is taken in the morning or evening must be kept in a closed compartment of their suitcase at their host home.
PRESENTING CERTIFICATES ON CLOSING DAYS 1. Introduce yourself and co-coach to the parents. 2. Thank the parents for attending and give them a brief snap-shot of the group/week a. Do NOT compare week to week 3. Present each kid individually: a. Introduce the camper to the group: Have them stand beside you! 26
b. Ask them to point out their family c. Speak directly to the family when talking about their child d. Give a quick summary of that camper: Parent’s will know if you KNOW their child e. Tell the group the characteristics you saw in that camper and describe why! f. Use the certificate as a reference (make sure it looks clean and sharp) 4. Thank the parents for entrusting their camper to you for the week. Be sincere! 5. Give them their picture, certificate and move on to the next kid. 6. Repeat until you have finished presenting for each camper. 7. Wrap up, thank the parents again for attending. 8. Dismiss the group and encourage parents to complete the Parent Survey on the Web within the week.
HELPFUL TOOLS FOR PRESENTING • Be personable • Make eye contact • Use their names (at least three times) • Keep it fun and personalize • Be energetic and believable – still be you but think “energy, smile, sincerity” • Creativity: our group was a classic “57 Chevy” Tommy was our steering wheel, Mike our engine, Steven our tires (keep us rolling),etc. • Only make positive comments • Be careful about saying things like “This camper was the best at…” there are enough comparisons at home and at school and it makes the other parents know their kid was not that certain thing • Don’t lie and make things up (parents will know!) • Keep control of time (other kids detracting or teasing) • Relax and have FUN - #1 rule at Camp … DWF
STAFF POLICIES & PROCEDURES
MUSIC When choosing music to play for any camp program, use good judgment. Secular music is not to be played, unless it has been preapproved by the Site Director for a skit or activity. Any music that is played should be on the camp computers or iPods. There should be no need to plug in your personal computer, iPod or iPhone. Even some Christian music may not be appropriate for your campers, so use discretion. When in doubt, don’t play it.
CAMPER EVALUATION On Friday, two different types of evaluations will be done with the campers. One evaluation will be facilitated by the coaches and done with the whole cabin/team. Coaches will turn in one evaluation with all the responses from their cabin to the Site Director on Friday. The other evaluation will be handed out to each camper individually. Coaches will be responsible for handing them out and making sure campers turn them in to the designated box/person.
DRIVING CAMP VEHICLES 1. Every passenger in a camp vehicle must wear a seatbelt. All passengers must remain seated while vehicle is moving. The driver is responsible for making sure all passengers are wearing seatbelts. 2. If you hear or think you hear a problem with a vehicle, see a RED ENGINE LIGHT, or if you think the car needs attention, do not drive it. Notify the Site Director immediately. 3. Only certified drivers approved by the Site Director will drive specific camp vehicles. 27
4. When backing up any vehicle while in the vicinity of campers, you must have a staff person behind the vehicle assisting in the back up. 5. Whoever rides ‘shot gun’ must stay awake with the driver. 6. There is no exception to texting or talking on the phone while driving. The person riding ‘shot gun’ will help with directions and phone needs. 7. Always lock all camp vehicles when not in use. 8. Observe posted speed limits as we drive. Variation of up to 5mph is acceptable when in passing situations In normal circumstances, we will cruise at posted speed limit. 9. When caravanning from city to city, a. Stick together, even if you know your own way or can get there faster. b. Drivers in the rear will help the lead vehicles change lanes, driver in the lead will not speed and drivers in the rear will not lag, we will keep as few cars between us as possible. c. No summer staff will drive for longer than 3 hours at a time without stopping or more than 7 hours in one day. 10. There should NEVER be only one guy and one girl staff alone in a van for any reason. 11. There should NEVER be a camper inside a vehicle unless they are being transported to a medical facility in an emergency stituation.
TRANSPORTATION TIME Transportation time is not considered time off. Even if travel time goes into your “time off,” this time should be used to hang out with other staff, catch up on sleep, read, etc.
PHONE POLICY All phones and smart watches should be shut off for the entirety of the week. Cell phones are not to be used for alarm clocks. The only time that phones are to be turned on is during time off, on the weekends, or when the Site Director gives permission to do so. Leadership will have camp phones for communication between host homes, with the host home and the Site Director.
MEDIA POLICY Here is what we communicate to your Host Home regarding your use of media: “Our staff is aware that they should not be utilizing your internet or phones. During time at camp all staff are prohibited from using media any time other than their time off. They are free to watch TV or movies with you but should only use their phones or internet during their off time or as designated by the Site Director. You are under no obligation to monitor this. They are aware of the parameters and should have no trouble governing themselves.” In no case should you be on a host home computer. If you are in need of a computer for any reason, discuss with your Site Director and they will find a time right before or right after the day starts onsite for you to use a computer. Watching TV or a movie can only happen if it is initiated by and done with the host family.
TIME-OFF REQUESTS All time off exceptions must go through the Site Director before or during Training Week. If you are leaving early to be in a wedding or other function this needs to be approved by your Site Director. If your exception is approved during Training Week, you are responsible for your travel to and from your event.
FRIENDS & FAMILY Staff guests are invited to visit during times that your Site Director has designated as “time off” except after Week 5 and 11. Please remember that you are not off until your Site Director dismisses you. If Discover Camp is in your hometown or a city where you have friends or family, you may see them during your designated “time off.” You will be responsible for travel from and back to our location. If you are to meet with friends or family during your “time off,” it must be confirmed with the Site Director the weekend prior. Each week the scheduled “time off” will be different. Don’t assume that it will be the same as the weekend before. 28
CHURCH Each week we will attend church together as a staff on Sunday morning at the church we are partnering with for that particular week.
STAFF DEVOTIONAL & BIBLE STUDY Each morning you will meet in some capacity for a devotional or Bible study. This will look differently each morning. You will either spend time alone, in your covenant group or participate in an all staff Bible Study. There will also be specific times in the evening hours where staff will participate in scheduled activities, Bible Study, worship, discipleship experiences, etc.
LOST & FOUND All lost and found must be turned into the Registrar or placed in the Lost and Found container. Only the owner may take anything from the Lost and Found.
LOCKING UP Personal Items – Coaches should not keep money or valuable items in the vehicles or at the church. Neither the church nor T Bar M Camps is responsible for loss or theft. Keep items such as laptops and other valuables in the bottom of your suitcase at your host home.
CAMP ITEMS Be sure to keep all program equipment, buildings, trailers, vehicles, and other camp items locked up when not in use. Trailer doors and hitches should have a lock on them. Generators need to be chained up or locked in the trailer or church during all non-camp hours.
PARKING All Discover Camp staff will park their cars in a designated spot on New Braunfels property. We will collect your keys at the beginning of each half and have them kept at camp. The Discover Camp Director has permission to move your vehicle in the case of emergency, early termination, or any other reason deemed necessary by you or the Camp Director.
STAFF DROP OFF/PICK UP The Leadership Team will be responsible for picking up and dropping off staff at host homes. If needed, they will coordinate with the host home to ensure that there is someone at home upon staff arrival. Make sure that your host home is aware of your scheduled arrivals and departures. Never assume that they know your schedule. HOST HOME POLICIES & PROCEDURES
PURPOSE Host Homes are one of the most unique opportunities about Discover Camp. Never before have T Bar M coaches been able to connect directly with families, in their own homes!!! Our hope is that this opportunity can teach you about hospitality, community, and service. Host Homes are an extension of the camp experience. This is not down time, or time off, but an opportunity for you to engage with families in their homes. Discover Camp is a Day Camp by day and a Family Camp by night. Our focus at host homes is not ‘how can they serve us’, but instead, ‘how can we serve them’.
ABUSE PREVENTION 1. A minimum of 3 staff members will stay in a host home. 2. T Bar M Staff will use their own bathroom, separate from the family, and sleep in room(s) separate from the family. 3. Staff will sleep one person to a bed. Air mattresses will be available for homes that lack sufficient bedding. 29
UPON ARRIVAL • Make your first impression a good one. • Introduce yourself with eye contact, a smile, and a firm hand shake. • Always compliment a place you are visiting. Be Specific!!! • Be quick to ask, “How can we serve you this week?” • Details will be communicated to the host homes in advance, but if in question, kindly clarify your schedule and needs for the week. • If the host home does not take initiative to communicate their expectations, gently inquire how things are done in their home, and how you can help follow suit.
MANNERS House Guest Manners: • If you need something, resist finding it on your own, ask for help. • Ask permission before using or eating something that has not yet been granted. • Turn off lights in rooms that aren’t in use. • Adapt to the host homes preferences and patterns. • When a meal is being prepared, ask how you can help. • Always insist on helping to clean up from a meal, until clean-up is complete. • If you are filthy, sweaty or stinky, please wash-up/shower prior to dinner (if possible)
Table Manners: • Follow the hosts’ lead on when it is time to eat. Unless guided otherwise, it’s generally appropriate to eat after a prayer is said, or when all members of the table are seated with food. • If eating family style, serve and pass to the person on your left. • Monitor your portions, do not take a heaping portion of anything. • Chew with your mouth closed. • Avoid slurping, smacking, blowing your nose, or other gross noises (excuse yourself if need be) • Don’t talk with your mouth full. • Don’t pick your teeth at the table. • Instead of reaching across the table for something, ask for it to be passed to you. • Use utensils to handle food unless lead otherwise by host. • Keep your dinner conversation ‘G’ rated. • Say ‘excuse me’ or ‘may I be excused’ when you need to leave the table.
LAUNDRY We have asked your Host Homes to open up their washers and dryers for your use. Please be courteous of the fact that they will need to do laundry for their family also. Ask your Host Home when the best time is for you to do laundry. Initiate this conversation early in the week to avoid burdening your Host Home, and so they are able to plan accordingly. Combine all of your laundry, and do it yourselves. Do NOT expect your Host Home to switch or fold your clothes. Say please and thank you!
COVER YOUR TRACKS As stated in our schedule, this is an opportunity to bless your host families and to make sure that we are being good stewards of their hospitality. Following are the specifics of what will be expected in ‘covering your tracks’. Failure to follow will result in discipline as determined by the Site Director.
Leaving the host home in the morning: • Beds are made and blankets folded • Suitcases zipped and bags closed 30
• Organize bathroom toiletries • Rinse dishes after breakfast and load into the dishwasher • Make sure the host family knows what your plan is for that evening • Don’t leave anything of yours in common areas Leaving the host home the last day: • Ask host family what they want you to do with the linens and towels • Make beds if they don’t want you to strip the beds • Wipe down the bathroom counter, sinks and toilets (clean off hair and toothpaste) • Put all dirty towels in the bathtub unless asked to do something else • Present gift and thank you note.
RISE & SHINE Be aware of your host home’s morning routine, and inform them of your wake up and departure time. Make sure to plan your wake up time early enough to get ready for the day, eat breakfast, Cover Your Tracks, and drive time to pick up other staff, and be at the church by 7:00am.
LIGHTS OUT Ask the host home when their bed time is, and respect that time if it is earlier than Discover Camp’s designated Lights Out. If not, communicate with your host home the time that you will be ending the day and ‘turning the lights out.
EQUIPMENT POLICIES & PROCEDURES
MOBILE ROCK WALL Raising the Wall 1. Upon parking the mobile climbing wall trailer in place, remove the trailer from the towing vehicle. Disconnect all wiring and chains from the vehicle. 2. Place trailer lock onto trailer immediately after the hitch is removed. 3. Using the single jack in the middle of the trailer, raise the trailer so that the trailer dolly wheel is off the ground. Fold up the dolly wheel, 4. Unlatch the rear jack arms and extend them. Make sure that the jack pull pins are properly inserted and locked before engaging the jacks. 5. Raise up the jack arms so that the tires are at least 1 inch off of the ground. Use a level to make sure that the trailer is level before raising the wall. 6. Extend the two side belay arms from their “traveling” position (closest to the wall). Make sure that the pull pins are properly inserted and locked before raising the wall. 7. Locate the hydraulic lift control switch located in the tackle box at the rear, driver’s side of the trailer. Make sure there is proper clearance for the arc of the wall before raising the wall. 8. When raising the wall, hold the button in continuously until the wall is fully upright and firmly in place. Do NOT push and release the control button multiple times while raising the wall. Only pause the raising of the wall to increase the jack height to ensure the bottom of the wall does not scrap the ground while raising. 9. Once the wall is in an upright position, lower the extended leveling jacks so that the entire climbing wall frame is resting on the ground. Check to make sure that the wall is in an upright and locked position the trailer level, and the metal frame on the bottom of the wall is touching the ground. 10. Pull the auto belay cables from the top of the wall by the ropes and secure them to the climbing anchors one the bottom of the wall. Do not take off the rope that is attached to the belay until someone is attached to the belay and is ready to climb. Check that the auto belays are functioning 31
properly and pull them up and down a few times so that the hydraulic oil will fill up the cylinders. 11. Absolutely no climbing should be performed on the wall if the auto-belay is not functioning. Inspect the auto-belay devices to ensure proper air-tank pressure (40lbs with the cables at the top), hydraulic leaks, pulley condition, the belay cable is taking up slack. 12. DO NOT operate the wall if wind speeds exceed 30mph. If for some reason you think that it is unsafe to use the climbing wall, let a leadership staff person know immediately. If the wall needs to be closed due to weather conditions, put the wall in the down position.
Lowering the Wall
1. Attach a rope to each auto belay cable. Release the auto belays to the top of the wall. Tie off ropes to each of the climbing anchors at the bottom of the wall. 2. Raise the rear extended trailer jacks until the climbing wall base is 2 inches off of the ground. 3. After making sure that there is enough clearance, use the down button on the hydraulic lift control to lower the wall. Hold the button down until the wall has completely rested in the saddle. Again, do NOT push and release the control lever multiple times while lowering the wall. 4. Insert the travel pin where the saddle is located and make sure it in a locked position to ensure that the wall will not bounce or accidentally rise during traveling. 5. Return the two side belay arms to the “traveling” position (closest to the wall). 6. Lower and return the two extended leveling jacks to their “traveling” position. This means they are lowered to the shortest position and the pull pins are in place and locked. Check to confirm that there is NO chance of the jacks falling during travel. 7. Unfold the dolly wheel and raise the front of the trailer until the middle jack is off the ground. Return the middle jack to its “traveling” position. 8. Connect trailer to the vehicle that will be transporting it. Check to see that the hitch lock is secure and make sure that there is a pin in place to confirm that the hitch lock is safe for travel. 9. Connect wiring for lights. 10. Secure back-up chains and emergency brake cable. 11. Walk around the climbing wall one final time to confirm that everything is in place, locked up and ready for travel.
Operating the Climbing Wall with Campers
1. Once a cabin/team has arrived at the climbing wall, one of the coaches present will give instructions to the campers about the rules of the climbing wall. Once the rules have been communicated, coaches will help campers get into their harnesses and helmets. 2. Each campers harness and helmet must be check by a minimum of two coaches. 3. One coach will take the lead responsibility on getting campers set up on the climbing wall while the other is responsible for all campers not actively climbing. 4. No one climbs on the rock wall without a harness that is hooked into the belay system. 5. Once a camper has been cleared to climb, the coach will attach the belay cable to the front of the camper’s harness. Check to make sure the carabineer has securely locked in place. 6. Pull on the belay cable to confirm that it is functioning properly before giving the camper a green light to climb. 7. If the camper ways 50lbs or less, attach the yellow safety rope to the front of the harness as well. This will be used to pull the camper to the ground if they are not heavy enough to trigger the belay cable after coming off of the wall. If you are going to pull a camper down using this rope, please give clear instructions to the camper before you begin this process. 8. No more than 4 campers can be on the rock wall at one time. 32
9. Once campers are climbing, make sure the area at the base of the wall is clear. 10. As a camper has finished climbing or has come off of the wall, be prepared to help them reach the ground safely. 11. Do not attempt to catch campers as they are being lowered. Allow their feet to hit the ground before handling the belay cable. 12. Once they are safely on the ground, remove the belay cable and attach it back to the anchor spot near the bottom of the wall. Do NOT let go of the belay cable!
Rules to Communicate 1. Climbers stay within the respective climbing route. 2. No swinging from side to side. 3. No stepping on the belay cable. 4. No climbing if cable does not retract. 5. Communications with the climbing coach only, no distracting other climbers with idle conversation. 6. When rappelling, keep the kick-off distance to a minimum (approximately. 2 - 3 feet from the wall). 7. No climbing with shoes without toes or toe protection (i.e. no sandals, thongs, etc.). 8. DO NOT allow a climber to climb beyond the wall top. A climber should never climb higher than chest high to the top of the wall. 9. The weight range for the wall is 40 - 250lbs & a Minimum Height 42”. It is possible for a child weighing less than 40 lbs. to climb the wall as long as the climbing harness is properly fitted. However, the climbing rope provided with the unit may need to be attached to the child’s harness and the child pulled down after the climb. 10. Do not allow someone to sit and bounce on the belay cable when finished rappelling. Have them rappel onto their feet. As a note, it may be necessary for the climbing coach to climb the wall to retrieve a child who may be frozen in place afraid to come down after they have climbed to whatever height. By way of recommendation, as the climber climbs the wall, the belay coach should be interactive by offering positive words of encouragement and possible hand or foothold selection. As a climber rappels after having climbed to the top, make sure the area on the ground is free of any individual who could possibly get in the way of the repelling climber. The distance we recommend is approximately eight (8) feet from the front surface of the mobile climbing wall. The only person who should be in this eight-foot area is the climbing coach. Upon the completion of a climb, the climber must wait for direction from the climbing coach before proceeding to the harness area for removal of the climbing harness. Likewise, the upcoming climber must be advised by either the climbing coach or the second person ensuring proper fitting of the harness before proceeding to climb on the wall. This will ensure that a rappelling climber will not descend onto an upcoming climber.
INFLATABLES Beginning of the Day • Inspect and remove any debris that might be on top of the inflatables. • Make sure all blower ports (where blower connects to inflatable) are sealed tight with cinching straps. • Turn blowers on & walk around each inflatable to make sure all parts are fully inflated. • Inspect for rips, tears, holes, split seams, torn grommets or anchor straps. Report any findings to the Camp Director immediately.
Activity Period • Gather campers to explain the rules of the inflatable. 33
• Check to make sure inflatable is properly inflated. • If the inflatable involves water, turn on or use as needed. • Make sure water is turned off at the end of each period.
WATER SLIDE • A minimum of 2 coaches is required for this activity. Staff is first up onto slide. • Staff sits on edge of slide with foot across opening to prevent premature slide. • When no one in on the slide below, invite next participant to come sit beside you.
Safety Rules • Only 1 slider on the inflatable at a time – maximum weight 250 lbs. • Have all campers remove shoes and sharp objects, including eye glasses before entering the inflatable. • No flips, twists or diving. Absolutely NO head first slides. • The camper is to exit the slide immediately after sliding.
SLIP-N-SLIDE • A minimum of 2 coaches is required for this activity.
Safety Rules • No more than 2 campers sliding at a time – maximum weight 250 lbs. • Have all campers remove shoes and sharp objects, including eye glasses before entering the inflatable. • Campers are to slide head first on their stomach. NO flips or twists. • If the camper does not slide all the way to the “pool,” he/she must crawl to the “pool” end. NO standing, walking or running while on the slip-n-slide. • The camper is to exit the slip-n-slide on the “pool” end.
OBSTACLE COURSE • A minimum of 2 coaches is required for this activity.
Safety Rules • No more than 2 campers at a time – maximum weight 250 lbs. • Have all campers remove shoes and sharp objects, including eye glasses before entering the inflatable • Campers are to go through the obstacle course from start to finish. • Campers are to exit the course at the designated areas. • Once both campers have exited the course, the next two may begin.
CRISIS MANAGEMENT
DISCOVER CAMP EMERGENCY INFORMATION T Bar M Camps Physical Address: 2549 Highway 46 West · New Braunfels, TX 78132 Phone: 830-620-4263 Fax: 830-620-4280
Braxton Zella 830-263-0000 Rachel Jay 512-592-9236 Jacob Overby 936-635-2797 Robert “Chief” Parrish 830-660-3774 34
EMERGENCY PROCEDURES
EMERGENCY CRITERIA The following incidents constitute an emergency. Other situations may constitute an emergency and should be determined on an individual basis.
1. Massive bleeding which requires other than a small amount of direct pressure to the site of injury to stop the bleeding. The Director’s and Nurse’s discretion will be solicited for any questionable bleeding wounds. 2. Any head, neck, or back injury or suspected head, neck or back injuries. 3. Any incident involving loss of consciousness and/or loss of respiration or pulse.
4. Any abrasions that require stitches will be reviewed and reported at the Director’s discretion. 5. Any incident involving any type of broken bone. 6. Any other life-threatening incident, including vehicular or water.
7. Any disaster situation, such as fire, severe weather or explosion. 8. Mechanism of injury that would suggest great potential for injuries, if there were no signs or symptoms.
9. Any camper that is missing from the campground. 10. A utility outage that could affect the health or living conditions of the campers and/or staff. 11. Any threat to the safety of a camper or staff member, such as a hostage, kidnapping, violence or use of a weapon.
EMERGENCY CHECKLISTS The following incidents may occur at camp. Commit to memory these brief emergency responses to help facilitate quick, cautious response in order to save lives. Additional requirements may be needed but these must be followed to ensure campers, and staff, are cared for in the best way possible.
• Missing Child • Medical Emergency • Utility Outage • Fire or Explosion • Adverse Weather Conditions • Violent Action • Lockdown Procedure Directors should carry a cell phone and notify the office upon arrival at different campsites to be reachable in the event of an emergency.
MISSING CHILD • Notify Director
- This assumes you have already asked your campers and checked the last location the camper was seen or presumed to be present.
MEDICAL EMERGENCY OR POSSIBLE DEATH • Call 911 - Use radio to notify the office to call 911
• Notify Director and Camp Nurse
• Perform CPR - If no one is present who knows CPR and the victim is unconscious and is not breathing and/or has no pulse... do your best 35
- Mouth to mouth if not breathing - Chest compressions if no pulse
UTILITY OUTAGE (extended periods and/or coinciding with other emergencies) • Notify the Camp Director.
FIRE / EXPLOSION • Evacuate the building and/or area.
- Campers will NOT be involved in any fire-fighting efforts.
(such as but not limited to: forest fire, tornado, flood) ADVERSE WEATHER CONDITIONS • Notify the Director immediately. • Move campers to predetermined location.
(such as but not limited to: hostage, kidnapping, active shooter) VIOLENT ACTION • Run • Hide • Fight
INCIDENT REPORT FORMS The T Bar M Camps Incident Report Forms must be filled out by the attending camp nurse or assistant to the nurse and approved by the Camp Director within 1 day of the incident, or as soon as possible. This is to ensure accurate reporting and is important for analysis of our response during an emergency. It should be prepared and available on parental request of what happened and any actions taken, or in case of legal actions.
LOCK DOWN PROCEDURE
• Take Campers to predetermined location.
NOTIFICATION OF PARENTS: After the above has been accomplished and before any significant time has elapsed, the Site Director is to inform the parents of the current situation (with the help of the Marketing Director). This will be done via internet through our webpage and through initiating a phone bank of Leadership and Full Time staff to attempt to contact each parent. The Site Director is to use both print and voice recording on the web to inform the parents of only the necessary details in order to inform and reassure parents of everyone’s safety. This should be done before any mass communication (TV, radio, etc.) efforts could have the opportunity to be broadcasted.
The Site Director and Senior Director of Camps should be the only staff members allowed to talk with any of the local media or any other person seeking information outside camp. 36
TOOLS IN YOUR TOOLBOX
DISCOVER CAMP’S TOP 10
1. Maintain eye contact when speaking with anyone. 2. Don’t ever walk over or past a piece of trash- even if it’s not yours. Pick it up! 3. Always say, ‘thank you’ when given something- even a compliment. 4. Don’t ask permission to serve- just do it! 5. Don’t talk about yourself unless someone asks you about yourself. 6. Don’t make excuses. If you messed up, say you did, apologize & leave it behind. 7. When plans change, go with the flow- do not moan or complain. 8. To be early is to be on time. 9. Know people’s names and greet them by name.
10. Be yourself – not who you think other people want you to be.
TABLE TOPICS FOR DINNER
1. How long have you lived here? 2. How did you get connected to ______church? 3. What is your family’s story? How did you two meet? 4. How are you alike and different? 5. Describe the personality of your kids. 6. What does your family like to do on a free day? 7. What is your evening routine like? 8. If you were in our shoes, what advice would you give us? 9. What are your marriage ‘musts’? 10. How has parenting changed you? 11. What are your family traditions? 12. How do you incorporate faith into your family? 13. How did you choose your children’s names? 14. How would you describe your marriage in seasons? 15. What life lesson did you have to learn the hard way? 16. What is the most challenging event or circumstance your family has faced? 17. If you knew you couldn’t fail, what would you try to do? 18. When was the last time you tried something new?
19. What gets you most excited about life? 20. Which activities make you lose sense of time? 37
JUST FOR FUN
21. What was the best part of your day? 22. If you could travel anywhere in the world, where would it be? 23. If you could be a famous person for a week, who would it be and why? 24. If you could have a superpower, which one would you choose? 25. If you had one wish, what would you wish for? 26. If you could eat one food for the rest of your life and nothing else, what would it be? 27. What is your biggest fear? 28. What is one way you helped another person today? 29. If you could have one dream come true, what would it be? 30. If you could pick your own name, what would it be? 31. If you could be an animal, what would it be and why? 32. Which cartoon character best describes you? 33. If you could see into the future, where would you be in 10 years? 34. What is your favorite childhood memory? 35. What qualities make a good friend? 36. What do you want to be when you grow up? 37. What has been the happiest day of your life so far? 38. What talent or ability do you wish you had? 39. What is something you want to learn how to do? 40. If you had the attention of the world for 10 seconds, what would you say? 2020 PLAYBOOK APPENDIX HOW TO 40
HOW TO WALK SOMEONE THROUGH THE GOSPEL
Here is what the Bible teaches a Christian is…
1 FIRST, YOU ARE A SINNER. “For all have sinned and fall short of the glory of God…” Romans 3:23
2 SECOND, THE PENALTY FOR SIN IS DEATH. “For the wages of sin is death, but the gift of God is eternal life in Christ Jesus our Lord.” Romans 6:23
3 THIRD, CHRIST DIED FOR YOU. “But God demonstrates His own love for us in this: while we were sinners, Christ died for us.” Romans 5:8
4 FOURTH, YOU CAN BE SAVED THROUGH FAITH IN CHRIST. “For it is by grace that you have been saved, through faith—and this is not from yourselves, it is the gift of God — not by works, so that no one can boast.” Ephesians 2:8,9
Think about it! A Christian is someone (anyone) who has Jesus Christ in his/her life. Do you believe in Jesus Christ and have you trusted Him as your personal Savior? Does your life demonstrate that you have? “I tell you the truth, whoever hears My Word and believes in Him who sent Me has eternal life and will not be condemned; he has crossed over from death to life.” John 5:24 “If we confess our sins, He is faithful and just and will forgive us our sins and purify us from all unrighteousness.” 1 John 1:9
SECURITY IN CHRIST
“I give them eternal life, and they shall never perish; no one can snatch them out of My hand.” John 10:28 “And this is the testimony: God has given us eternal life, and this is His Son. He who has the Son has life; he who does not have the Son of God does not have life. I write these things to you who believe in the name of the Son of God so that you may know that you have eternal life.” 1 John 5:11-13 “Keep your lives free from the love of money and be content with what you have, because God has said, ‘Never will I leave you; never will I forsake you.” Hebrews 13:5
GROWING IN CHRIST
“Therefore, if anyone is in Christ, he is a new creation; the old has gone, the new has come!” 2 Corinthians 5:7 “Whoever has my commands and obeys them, he is the one who loves me. He who loves me will be loved by my Father, and I too will love him and show Myself to him.” John 14:21 “Come follow Me,” Jesus said, “and I will make you fishers of men.”Matthew 4:19 “Cast all your anxiety on Him because He cares for you.” 1 Peter 5:7 “So I say, live by the Spirit, and you will not gratify the desire of the sinful nature.” Galatians 5:6 41
“Do not be anxious about anything, but in everything, by prayer and petition, with thanksgiving, present your requests to God. And the peace of God, which transcends all understanding, will guard your hearts and your minds in Christ Jesus.” Philippians 4:6,7 “For the grace of God that brings salvation has appeared to all men. It teaches us to say “No” to ungodliness and worldly passions, and to live self-controlled, upright and Godly lives in this present age while we wait for the blessed hope—the glorious appearing of our great God and Savior Jesus Christ.” Titus 2:11-13
QUESTIONS FOR PERSONAL EXAMINATION
• Am I either consciously or unconsciously creating an impression that I am better than I really am? Is there the least suspicion of hypocrisy in my life?
• Am I scrupulously honest in all my words and actions? Do I exaggerate?
• Do I confidentially pass on to another what was told to me in confidence? Am Ieliable? r Can I be trusted?
• Am I a slave to books, dress, friends, work, television or something else?
• Am I still self-conscious, self-pitying or self-justifying?
• Am I enjoying prayer?
• Am I making contacts with other people and using them for Christ? When did I last speak to another with the object of trying to win that other for Christ.
• Am I getting to bed in time and getting up in time?
• Do I pray about the money I spend?
• Am I disobeying God in anything or insisting upon doing something about which my conscience is uneasy?
• Am I defeated in any part of my life? Am I jealous, impure, critical, irritable, touchy or distrustful?
• How do I spend my spare time?
• Is Christ real to me?
• Is there anyone I fear, dislike, disown, criticize, hold a resentment towards or disregard? If so, why, and what am I doing about it?
• Am I doubting God? Am I saying to God, in effect, “You can’t change me,” “You can’t break that sin or overcome that situation,” “I can’t love so-and-so.”?
• Do I grumble and complain?
HAVE YOUR OWN QUIET TIME
One of the most precious times of your day should be the quality one-on-one time you spend with your personal Lord, Savior and Friend.
1. Open with prayer and commit your day to Him. 2. Set a schedule for yourself, pick a book, section or chapter on which to concentrate. 42
3. Everyday after reading make sure you answer these questions: • What truth did God reveal to you today? • What did you learn that you did not know? • How can you apply this to your life today?
DAILY PRAYER • Ephesians 3:20 •
Lord, today build ______in my life for Your Glory!
Accessibility Gentleness Noble, Thankfulness Alertness Godliness Obedience Tolerance Balance Honesty Objectivity Truthfulness Boldness Humility Peace Unselfishness Character Imagination Patience Unity Compassion Integrity Perseverance Understanding Decisiveness Joyfulness Quietness Virtue Discretion Kindness Respectfulness Wisdom Endurance Knowledge Responsibility Yearning Enthusiasm Love Self-Control Zeal Fairness Leadership Sensitivity Flexibility Meekness Tactfulness
PREPARE & SHARE YOUR TESTIMONY
• Remember your goal: to teach Christ’s ways and point everything back to Him. Your testimony is an opportunity to give Him the credit, and tell what He has done in your life.
• Instead of saying your name, try to use God’s name as much as possible. (Instead of saying, “I was saved at the age of 10,” say, “God saved me at the age of 10.”) Place emphasis on Christ doing the saving work.
• Revelation 12:11 says, “And they have conquered him by the blood of the Lamb and by the word of their testimony, for they loved not their lives even unto death.” There’s power in our testimonies! Ask God to use your story with your campers as you share.
• A testimony is about what Jesus has done and is doing in your life. It doesn’t always have to be about how you came to know Jesus as much as it is an account of what Jesus does in a believer’s life. 43
I. The general outline of a personal testimony: A. Before - Your life before becoming a Christian. B. How - How, specifically, you took the step. C. After - How has this step changed your life.
II. Guidelines for preparing the specific content: A. Make it sound conversational B. Say “I” and “me” not “you” (share, don’t preach) C. Avoid religious words, phrases, and jargon (See suggestions below) D. Generalize so more people can identify with your story E. Include some humor and human interest F. One or two word pictures increase interest G. In the “before,” include both good and bad aspects of your life. (Remember to avoid descriptive stories of pre-Christian days.) H. In the “how”: 1. Communicate the Gospel clearly and briefly. 2. Make the Bible the authority. 3. Use the word “trust” when referring to receiving Christ. I. In the “after,” rapidly conclude with two or three personal benefits of becoming a Christian J. Avoid dogmatic statements that skeptics can question K. Sound adult, not juvenile
BELIEVE Invited Christ to come into my life. Place my trust in what Jesus did
SIN Disobedience, breaking God’s laws, turned my back on God
WENT FORWARD Decided to turn my life over to God
UNDER THE BLOOD God forgave me of my failures
ACCEPTED CHRIST (Same as Believe)
SAVED Became a Christian, delivered from the consequences of disobedience
PRAYED THROUGH Sincerely prayed
HAVE A MEANINGFUL FIRST DAY OF CAMP
PURPOSE:
To become acquainted with each camper in a personal way. Our interest is to develop a personal relationship with them.
1. INITIATE: You get things started. Share things that mean a lot to you. 44
2. LISTEN TO THEM: Encourage sharing: That’s neat! – Really exciting! – What was it like?– How did it happen? Be concerned with getting them to open up... try not to talk too much.
3. OPEN UP QUESTIONS: a. What is your goal this week (activity, personal, spiritual)? b. Why did you choose T Bar M, how many years have you been to camp? c. What was it like when you first drove through the gates? d. What one person has had the biggest influence on your life? e. At what time in your life were you closest to God?
CONCLUDE:
“This will really be an exciting week of camp. I’m excited that we are all together to get to know each other.”
My goal is: a. To become your friend. b. To be a person you can look to for answers. (happy or sad times) c. To see our cabin be the cleanest cabin this week. Let’s be a team! d. To share my life with you and what has made it so unique.
Listen and pay attention to key issues (i.e. intimate discussion) that you can remember and refer to later in the week, or during the parent cabin time at closing.
DEAL WITH A HOMESICK CAMPER
Homesickness is a natural event and is experienced by most people at some point growing up.
1. Encourage the camper to get involved. It often hits at meals and at bedtime. Provide as much reassurance and security as possible and create an expectation of the events of the next day. If homesickness causes physical sickness, you may consult the Nurse.
2. Encourage other campers to support the homesick camper.
3. Keep camper’s attention focused on next major event. It’s easier to handle things in small increments for them, rather than focus on the whole week.
4. Try to redirect their emotions. Laughter is the best medicine. If problem persists, contact your covenant leader.
DEAL WITH CAMPER ACCIDENT/BED WETTERS
Sensitivity and caring are essential. Discretion should be used as much as possible.
1. Try to place known bed wetters in lower bunks.
2. Encourage all campers to use the bathroom before lights are out.
3. When no other campers are around take soiled linens and clothes to laundry and ask the Nurse to was them.
4. Reassure the camper. Make sure they know they are loved and accepted for who they are. 45
5 .If other campers are aware of the situation, do not allow it to be a source of humiliation. 6. Use discretion in checking suspected soiled bedding
RESPOND TO A CAMPER’S REPORT OF ABUSE
When reporting a case of abuse, it is very important to have as many facts as possible. Try to find a quiet place to talk where you won’t be interrupted, then attempt to gather as much information as possible at the initial conversation so you don’t have to repeatedly bring it back up. Ask questions that don’t imply answers.
(If the case is eventually prosecuted, it is critical that the child was not asked leading questions.) Here are the types of questions you will want to ask:
• Have you told anyone this before? If yes, find out: Who, when, what was done about it? If the abuse has been dealt with properly, simply let the camper share and demonstrate love to them. If no, continue with questions for our report. • When does this happen? (How recent, how often, under what circumstances…) • What happened? (You don’t need extensive details, a professional will question the child later.) • Does this happen to anyone else? (Are there other children in need of care…) • Who does it? (This info is not needed to file, so don’t press the issue as often the abuser is a family member which makes the situation even more difficult for the child.)
STEPS TO TAKE:
1. Respond in a calm manner. Children often love the person who is abusing them and simply want the abusive behavior to stop. Because they love and care about the person, they may be reluctant to get the person in trouble. If children start to tell someone about the abuse and that person reacts with disgust or doesn’t believe them, they may stop disclosing events. If a child begins to tell you about possible abuse, please listen carefully. 2. Remember these helpful tips: • Be on the same eye level as the child; be tactful and have no physical barriers between you and the camper.
• Don’t interrogate or interview the camper. • Don’t comment on the child’s situation as being bad or good; let the child tell his/her story; leave out your own assumptions and value judgments. • Be calm and in control of your responses and emotions . • Validate the child’s feelings.
• Believe the child and be supportive. • Assure the child that you care, you are still his/her friend, and he/she is not to blame.
• Don’t react with disgust. • Let the child know what you will do. Explain that you will have to tell someone whose job it is to help kids with these kinds of situations.
• Tell the child you’re glad he/she told you.
• Tell the child you will try to get him/her some help. • Do not talk about the disclosure to other children or adults, except when reporting to your camp director. 3. Report to your director immediately. You may also refer to pg. 18 & 19 of your playbook for specific report instructions. 46
RESPOND TO ANGRY PARENT
We make every attempt to please the campers and parents and strive to meet or exceed their expectations; however, there are occasional misunderstandings and disappointments. We must be considerate, professional and sensitive in all situations.
1. Stay calm - do not respond to anger with anger. 2. In most cases you cannot do anything about their problem, contact a Camp Director or someone who can address the problem.
“A gentle answer turns away wrath, but a harsh word stirs up anger.” Proverbs 15:1
HAVE ONE-ON-ONES
How to have an intentional conversation:
• Remember your goal: to teach Christ’s ways and point everything back to Him. A one-on-one conversation is a way to share Christ in a more personal way and open opportunities to make connections between campers and Jesus. • It’s not about you. It’s not about you looking good. It’s not about being comfortable. • Pray! Pray that God would work in the conversation and that truth would be communicated in love. • Ask good questions that are open ended (not one word answers). • There are facts and feelings involved. Sometimes we can fall into the tendency to focus on facts and neglect the feelings that are there. While other times we are all worked up with feelings that we ignore the facts of an issue. Intentional conversations focus on the facts and the feelings that are going on. • Listen actively by asking more questions and observing the non-verbal communications of body language and verbal tone. This should help you ask better questions. (Good tip: Researchers say it is typical for the speaker to look away while talking, but when you, the listener, looks away, it sends a subliminal signal that you don’t care about what they are saying. Regardless we should strive for eye contact to communicate the truth that they are loved by Christ and He intentionally hears them.) • Validate and restate when someone is sharing. Validation can be a physical reinforcement like a nod or a verbal reinforcement like, “I can see why you thought that.” The goal of reinstating what was shared is to make sure you understand what was said. This helps to remove confusion and make communication more clear. • Participate in the conversation when appropriate by sharing your own personal story. This should not be done with a “one up” mentality, but rather a heart desiring to share what God has done. • Heart check: As your walking away you may want to ask yourself, “Was God honored in that conversation?” “Did I talk too much?” “Did I communicate the love of Christ with that person?” • Good questions in an intentional conversation: What have you learned about God or what has He been teaching you recently?
LEAD CABIN/TEAM TIME
• Pray—before you begin, pray for your cabin/team, pray that the Holy Spirit would be present. • Remember your goal: to teach Christ’s ways and point everything back to Him. Cabin/Team time is where you help create and facilitate a safe and open place to discuss God’s word, Bible study from that morning, and talk over any questions they may have from the speaker. • Don’t be afraid of silence. This often gives campers time to think and respond. • Be flexible with how the time goes. Be sensitive if the Spirit is moving, or not moving, the time in a direction. • There are always One on One’s. There are some occasions when a discussion arises in cabin/team time that is better served during a One on One. Feel the freedom to shelve the topic until a better time by saying something like, “great question, let’s talk about this in greater detail tomorrow during…” • Let campers ask questions and encourage them to think about and find out what God’s Word says. It’s okay 47 BE DEVOTED TO ONE ANOTHER IN LOVE. HONOR ONE ANOTHER ABOVE YOURSELVES. ROMANS 12:10
if you don’t know all the answers (sometimes “I don’t know” is the most powerful answer). Be honest with your campers. Research and find out together. • Good Questions: What did we learn about God? What did we learn about ourselves? How can we apply it today or when we get back home?
IDENTIFY CHALLENGES OF TODAY’S YOUTH
SUICIDE: Reasons For Threats/Attempts:
• Physical illness • Death and loss (grief) • Escape from problems • Avoiding being a burden • Revenge • Guilt • Impulse or whim
Warning signs: (taken from College Student Suicide, Richard Grosz 1990)
Verbal Warnings: • “I can’t go on any longer.” • “I need a long vacation.” • “They won’t have me to make fun of anymore.” • “I am of no use to anyone anymore.” Behavioral Warnings: • Giving away valued possessions • Having difficulty adjusting to the loss of a relationship. • Crying with no apparent cause. • Erratic behavior which cannot be explained. Depressive Warnings:
• Sleep Disturbances • Tendency to dwell on problems • Lack of energy • Changes in appetite (loss of or increase in appetite). • Low self-esteem • Deterioration of personal appearance. • Evidence of crying
Someone may say something like “I don’t want to live anymore.” If the person does not have a plan and a way they would do it, then this is not suicidal ideations, but a cry for help. You still have to take it as seriously as a suicidal threat but they mean two very different things. After more questioning this person will probably say, “I would never kill myself, I just don’t want to go on this way.” You can offer them other solutions not to have to go on this way by fixing what is not working for them in their life.
SELF INJURY (CUTTING):
Definition: The deliberate mutilation of the body or a body part, not with the intent to commit suicide but as a way of managing emotions that seem too painful for words to express. It is used as a coping mechanism to sustain and continue in life. Cutting, burning, hitting, etc... Mostly found to be happening with females and very commonly goes along with eating disorders. If someone always wears long sleeves or pants, ask about this. Common places to cut or self injure: arms, legs and stomach. Used to injure: razor, paper clip, fingernails, lighter, any sharp object.
CHARACTERISTICS OF SELF-INJURERS: (Common themes found in Self-Injurers) • Difficulty in various areas of impulse control, as manifested in problems with eating behaviors, addictive substances, and addictive behaviors. 48
• A history of childhood illness, or severe illness or disability in a family member. • Low capacity to form and sustain stable relationships. • Low self-esteem, coupled with a powerful need for love and acceptance from others.
WARNING SIGNS:
• Scars on arms/legs; pattern of curious abrasions • Secrecy might be the most obvious red flag • Social withdrawal • Sensitivity to rejection • Difficulty handling anger • Making disparaging comments about themselves, or showing feelings of extreme shame, worthlessness or self-loathing • Become overwhelmed by everyday responsibilities and withdraw from activities and others
EATING DISORDERS:
• Anorexia Nervosa — Anorexia is a life-threatening, self-induced starvation syndrome characterized by the relentless pursuit of thinness and morbid, near-phobic fear of being fat.
POSSIBLE WARNING SIGNS: • Voluntary starvation • Excessive exercise. • Hands, feet and other parts of the body are always cold. • Depression, irritability, deceitfulness, guilt, and self-loathing • Attitude: ”I’m much too fat,” even when emaciated • Perfectionism • Introverted and withdrawn. Avoids people.
• Bulimia Nervosa — Characterized by repeated cycles of binge eating and compensation for food intake by self-induced vomiting, laxative abuse, diuretic abuse, and/or fasting and excessive exercise.
POSSIBLE WARNING SIGNS: • Frequent weight fluctuations • Abdominal pains • Deterioration of tooth enamel • Swollen glands in neck beneath jaw • Fainting spells and/or rapid or irregular heartbeat
Ask if this person also struggles with cutting. This is most common in girls who vomit after eating or will not eat enough food to nourish themselves. Eating disorders and cutting usually have to do with a person’s need to control or a way to bring control and order to their chaotic feelings. If they can focus on one source of pain or painful action it relieves the other chaos.
ANXIETY:
Definition: Characterized by chronic diffuse anxiety (consistent anxiousness) and apprehensiveness. The most prominent emotional component is an unpleasant sense of apprehensiveness and impending calamity. It is almost always accompanied by the following symptoms:
• Rapid, pounding heart rate • Shortness of breath • Diarrhea • Loss of appetite • Fainting • Dizziness
• Profuse sweating • Sleeplessness • Frequent urination
• Tremors and shaking • Muscular tension • Sleep disturbances 49
Most who struggle with this do not know what is wrong with them. They usually think something is wrong with them physically because the symptoms show themselves physiologically. This person is usually a worrier, controlling nature, fearful of many things and obsessive about things.
OBSESSIVENESS:
This person is controlled by false beliefs. They believe that they need to do certain things a certain way or doom or failure will happen. They need to be encouraged to believe truth and facts about that situation. They usually know the truth about it but their feelings control their actions. 1,201
MAX NUMBER OF CAMPERS THAT COULD BE AT CAMP ON ANY GIVEN DAY!
230 DAY CAMP • 275 SPORTS CAMP • 160 FAMILY CAMP • 196 CAMP TRAVIS • 342 DISCOVER CAMP RESOURCES 51 EVERYONE GET FIRED UP!
QUALITIES & CHARACTERISTICS * = Camp Travis Only
Adaptable Able to adjust without difficulty to Capable Having power and ability; competent to unfamiliar and unexpected conditions. accomplish a task. Philippians 4:11-13 2 Timothy 3:17
Amiable* Easy to relate to honestly. Compassionate Motivated to relieve the suffering of others. Proverbs 17:17 Matthew 9:36; Ephesians 4:32; 1 Corinthians 1:3-4 Aspiring* Ardent desire for what is great. Philippians 4:8 Confident Belief in one’s own personal value Hebrews 4:16; 2 Corinthians 3:4-5 Assured Certain or convinced of what is truth. Hebrews 4:16; 2 Corinthians 3:4-5; Considerate Regard for others’ circumstances or feelings. Psalm 71:5 Philippians 2:4
Attentive Expressing another’s value by focusing Content Accepting one’s provision and circumstances attention on them. as sufficient. Proverbs 22:17-19 Philippians 4:11
Authentic* Acting as oneself regardless of situation; not Consistent Words and actions match up. false or copied; real. James 1:22-24; 1 John 3:18 Ephesians 4:22-24 Cooperative To put the best for the group and its goals Brave To see the chance to face fear. ahead of one’s preferences. Joshua 1:9; Psalm 31:24; Deuteronomy 31:6 Romans 12:3-5 THE HOME OF CHRIST-CENTERED ADVENTURE! 52
Courageous Making decisions without regard for fear. Faithful Unwavering and can be depended on. Joshua 1:9; Psalm 31:24; Deuteronomy 31:6 Luke 16:10; Matthew 25:21
Courteous Considering what is socially appropriate. Faith Trust in a person or thing. 1 Corinthians 14:40; 1 Peter 3:8 1 Timothy 1:12; Hebrews 11:1
Creativite To offer what is new. Flexible Capable of adapting to changes for the sake Genesis 1:1 of another; not rigid. Mark 1:16-17; Genesis 12:1 Deep Quick to relate in a meaningful way. Romans 11:33; Ephesians 3:17-19 Forthright* Speaks openly and directly; acts boldly. Acts 28:30-31; 2 Corinthians 3:12 Dedicated Given wholly to a purpose, goal or cause. Colossians 3:24-25 Fortitude* Strength of mind to bear pain with courage. Isaiah 53:7 Dependable Not easily shaken from commitment. Luke 16:10; Matthew 25:21; James 5:12 Friendly Makes an effort to relate to others. Proverbs 17:17 Determined Resolute; moves forward in the face of resistance. Generous Quick to give of what one possesses. Hebrews 12:1; 1 Corinthians 9:24 Proverbs 22:9
Devoted Fiercely loyal in affection and relationship. Gentle Using the least force necessary. Romans 12:10 Isaiah 42:3; Galatians 5:22-23; 1 Peter 3:4 (WOGs) Diligent To offer steady application of effort. Galatians 6:9 Giving To discover and meet the needs of others with one’s resources. Disciplined Showing a controlled form of behavior. 2 Corinthians 9:7 1 Timothy 4:7; 2 Timothy 1:7 Good-natured Having a kind and pleasant disposition. Discerning* The ability to perceive motives; discriminate Galatians 5:22 between good and evil. Philippians 1:9-10 Gracious Is favorable to others regardless of reciprocation; kind, pleasant to be around. Earnest Showing sincere conviction. Colossians 4:6 1 Peter 3:13 Grateful Expresses appreciation for, and a tendency Eager Wholehearted; quick to feel excitement or to see things as gifts. enthusiasm. 1 Thessalonians 5:18; Philippians 4:6 Romans 8:19, 23; 1 Corinthians 14:1, 12 Gregarious* Sociable; enjoys the company of others. Empathetic The ability to feel the emotions of others. Hebrews 10:24-25; Acts 46-47 Hebrews 4:15 Hard working To labor with great diligence. Encouraging Quick to recognize and communicate the Colossians 3:23 best in another. 1 Thessalonians 5:11 Honest Free from deceit. Luke 8:15 Enduring To withstand pressure over time without yielding. Honorable Worthy of high regard; can be counted on. Hebrews 12:1 Matthew 5:16
Engaging Draws others in; quick to befriend the outsider; charismatic. Romans 12:13
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Hopeful Tendency to look for an inevitable positive Obedient Following the instructions of the highest outcome. authority. Romans 8:25; Romans 15:13; Hebrews 11:1; Matthew 7:24; 1 Kings 8:61 Psalm 31:24 Open-minded Willing to consider new ideas. Hospitable* To extend friendly treatment to strangers Romans 12:2; Philippians 2:2 and guests. Romans 12:13 Optimistic Sees, hopes for, and expects the best in others. Humble Accurately recognizing one’s significance Philippians 4:8 alone; modest, submissive to authority. 1 Peter 5:6; Philippians 2:3; Psalm 25:9; Passionate Expressing intense feeling or belief. Proverbs 22:4 Romans 12:10-11
Imaginative Able to picture what is not tangible. Patient The willingness to live in the timetable of Ephesians 3:20 others. Romans 8:25; James 5:7 Initiative Ability to take the lead or originate action. 1 Chronicles 29:20; James 4:17 Peaceful Intentional in decreasing conflict. Romans 12:18; Romans 15:5; Insightful Able to understand difficult concepts and Colossians 3:14 bring them to light. Proverbs 4:7; Proverbs 9:7; Philippians 1:9 Perceptive* Having understanding beyond obvious truths. Integrity* The ability to see and do what is right. Ephesians 3:4-5; Matthew 16:15-17 Proverbs 10:9 Persevering To persist despite opposition. Intentional Purposeful; acting with the outcome in mind. James 1:2-3; James 1:12; Romans 12:12 Ephesians 5:15; James 1:25 Purposeful Acting with the outcome in mind. Joyful Creating a sense of satisfaction and 1 Corinthians 3:8 happiness. Romans 12:12; John 15:11 Reliable To be depended on. Genesis 39:22-23; Luke 16:10; Kind To freely will the best for others. Matthew 25:21 Ephesians 4:32; Micah 6:8 Respectful Regard for position and personal value. Leader Ability to influence others to follow. Matthew 7:12; 1 Peter 2:17 Matthew 20:26; Exodus 18:21 (MACs) Responsible Accountable for performance. Listener Giving close attention. Luke 16:10; Matthew 25:21 Proverbs 4:1, Mark 4:24, & James 1:19 Resourceful Able to solve problems and act effectively in Lovable Easy to be one’s best with. new situations. 2 Corinthians 2:8 (WOGs) John 6:11-13; Luke 16:10; Proverbs 31:13-27 (WOGs) Loyal Faithful to one’s obligations, commitments and leaders. Reverent* An attitude of deep respect toward the Matthew 25:21; Proverbs 18:24 sacred. Proverbs 1:7; Leviticus 19:30; Mature To know oneself accurately. Hebrews 12:28-29 Luke 2:52; Ephesians 4:13 Secure Freedom from danger or risk. Nurturing Fosters life and growth in others; offers Psalm 16:8-9 support and encouragement. Hebrews 10:24-25; 1 Corinthians 3:6-7 Seeking To search out with diligence. Matthew 7:7 54
Unifying Brings people together. Self-control Strength over impulses. Romans 15:5; Ephesians 4:1-3 1 Corinthians 9:25; 2 Timothy 1:7 Uplifting Inspires and offers hope to others. Selfless Not very attached to one’s own interests or Proverbs 15:13; 1 Thessalonians 5:11; welfare. 1 Corinthians 14:3 Philippians 2:3-4; Matthew 20:26-28 Virtuous Moral right choices; upright. Self-starter One who applies his/her efforts without 2 Peter 1:5; Job 1:1 (MACs); Proverbs 31:10 instruction. (WOGs) James 4:17 Wise Having sound judgment; a tendency to see Sincere One who means what they say. the world accurately, or ‘as God would.’ Hebrews 10:22; Romans 12:9 Ephesians 5:15-17; James 3:17
Steadfast Constant in resolution; unwavering. 1 Corinthians 15:58, Proverbs 4:25
Strong Not easily broken. 1 Peter 5:10 CHARACTER QUALITY EXAMPLES Submissive Willingly placing oneself under authority. Hebrews 13:17; Ephesians 5:21; Titus 3:1 Adaptable & Wisdom Supportive Aligns self under; upholding others strength. 1 Corinthians 13:7; Ezra 10:4; 3 John 5-6 As a first year camper, Ashley, you have shown an ability to adjust with ease to an unfamiliar and unexpected Sympathetic Feels emotions for others. environment. You show wisdom during evening devotions, 2 Corinthians 1:3-5; 1 Peter 3:8 as you challenge others with your sound judgment.
Teachable Responsive to training and instruction. Proverbs 12:1 Discipline & Patience
Thankful Expressive of gratitude. Phil, you have good control over your words and actions. Ephesians 5:20; 1 Thessalonians 5:18 You are committed to each task you encounter regardless of your feelings. You also demonstrate a calm and peaceful Thorough Carried completely through to the end. disposition even when you wait on others. Galations 6:9; Proverbs 22:29; 2 Timothy 2:15 Expressiveness & Courageous Thoughtful Carefully considers the needs of others. Philippians 2:4; Matthew 7:12; Shannon, you are willing to share of yourself by expressing Philippians 2:3 your feelings and beliefs. Your courage is displayed in your anticipation to conquer every new activity you encounter. Transparent Candid; willing to be open and vulnerable. James 5:16; Ephesians 4:25
Trustworthy Consistently taking care of that for which one is responsible. Matthew 25:21
Truthful Choosing what is believed to be accurate. John 8:32; Psalm 145:18; 1 Corinthians 13:6
Understanding To perceive information; care for the thoughts of others. Proverbs 2:1-2; Proverbs 20:5 55 EVERYONE GET FIRED UP!
CAMPER POSTCARDS
Coaches, remember these are postcards and information can be easily seen!
Do not put personal info out in the open!
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Home Life Notes: WE LOVE BECAUSE HE FIRST LOVED US. 1 JOHN 4:19 56
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Home Life Notes: 61 BE DEVOTED TO ONE ANOTHER IN LOVE. HONOR ANOTHER ABOVE YOURSELVES. ROMANS 12:10
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PARENTAL PERMISSION FOR CAMPER&COACH COMMUNICATION
COACH NAME:
Camper/Coach Any and all staff-to-camper communication and interaction outside of camp should have parents’ permission, Communication awareness and oversight. This policy is in place to protect and provide accountability for both the staff and camper.
We, the undersigned, give our permission for the above listed summer camp counselor from T Bar M Camps to Parental communicate with our child. This communication includes, but is not limited to: Written Communication (letters, Permission notes, postcards), Face-to-face Interaction (in an open, appropriate, parent-approved location), and Social Media (Facebook, Twitter, Instagram, etc.)
Date Session Camper Name Parent Name Parent Signature Notes 63
PARENTAL PERMISSION FOR CAMPER&COACH COMMUNICATION
COACH NAME:
Camper/Coach Any and all staff-to-camper communication and interaction outside of camp should have parents’ permission, Communication awareness and oversight. This policy is in place to protect and provide accountability for both the staff and camper.
We, the undersigned, give our permission for the above listed summer camp counselor from T Bar M Camps to Parental communicate with our child. This communication includes, but is not limited to: Written Communication (letters, Permission notes, postcards), Face-to-face Interaction (in an open, appropriate, parent-approved location), and Social Media (Facebook, Twitter, Instagram, etc.)
Date Session Camper Name Parent Name Parent Signature Notes 64
PARENTAL PERMISSION FOR CAMPER&COACH COMMUNICATION
COACH NAME:
Camper/Coach Any and all staff-to-camper communication and interaction outside of camp should have parents’ permission, Communication awareness and oversight. This policy is in place to protect and provide accountability for both the staff and camper.
We, the undersigned, give our permission for the above listed summer camp counselor from T Bar M Camps to Parental communicate with our child. This communication includes, but is not limited to: Written Communication (letters, Permission notes, postcards), Face-to-face Interaction (in an open, appropriate, parent-approved location), and Social Media (Facebook, Twitter, Instagram, etc.)
Date Session Camper Name Parent Name Parent Signature Notes 65
DRIVER CERTIFICATION: RULES & REGULATIONS
VEHICLE OPERATION:
Andy Krawiec (New Braunfels), Mark Kaufmann (Spicewood) and Jacob Overby (mobile) will be the supervisors on all motor vehicles. All drivers will be responsible to report any mechanical deficiencies, problems, or concerns to Andy, Mark or Jacob.
Vehicle Operation is a high risk. 1. Obey all traffic rules. 2. Obey all camp rules. 3. Only drivers approved by a Camp Director will ever drive a vehicle. 4. The driver of a camp vehicle may not use a cell phone while in use. 5. Before leaving camp property check for: Dents, Needed Maintenance, Proper tire inflation, Spare tire, jack, and lug wrench, Accident Report in glove compartment of vehicle, First Aid Kit on board vehicle 6. When backing up any vehicle while in the vicinity of campers, you must have a staff person behind the vehicle assisting in the back up. 7. Strictly observe all speed limits. While transporting campers, you must stay 5mph under the posted limits. 8. The speed limit anywhere on camp is 10mph, be sure to be aware of pedestrians. 9. Upon returning a vehicle, be sure and:
a. Clean out trash; leave the vehicle cleaner than you took it. b. Recheck the vehicle for damage or mechanical problems and report them to the Camp Director. c. If there is less than ¼ tank of gas, it is your responsibility to fill the vehicle up after safely delivering your passengers to camp. 10. No campers are allowed in the back of pick-ups, in personal cars (with special permission), or in a camp vehicle without a proper seat (meaning having their OWN seat belt). 11. If riding in the back of a truck, trailer, JD, or Mule; all riders MUST be seated in the bed of the vehicle and flat on their bottoms...not on side rails. (This is only allowed ON camp property.) Operating a camp vehicle is serious. Please treat it as such. We pray no one has to deal with an injury or death due to negligence.
Vehicular Accident Crisis In case of a vehicular accident, the senior staff person in charge will follow these steps: 1. Take assessment of the situation a. Determine the number and severity of injuries b. Have the next person in charge evacuate the vehicle 2. If the lives of the injured on board are, in the eyes of the person in charge, in danger, all available personnel must evacuate the injured immediately. 3. Should the vehicle not be damaged sufficiently to warrant evacuation of the injured, the person in charge should determine the extent of people’s injury and attend to the injured in order of seriousness of their injuries. One member of the staff should remove all uninjured campers to one isolated area away from the vehicle and await further instructions. WE LOVE BECAUSE HE FIRST LOVED US. 1 JOHN 4:19 66
4. Simultaneously with the above, the person in charge will notify the Camp Director and the closest available emergency medical service, hospital, police station, etc., that an accident has occurred and that assistance is necessary. 5. Be able to give the approximate extent of injuries, number of injured, and location. Once this has been done follow the Medical Emergency Crisis Action Steps.
VEHICLE SAFETY POLICY:
This policy has been developed to define standards of conduct for Center for Christian Growth (CCG) employees who operate motor vehicles while conducting CCG business. This policy pertains to motor vehicles owned, rented, or leased by CCG, and personal vehicles that may be used for CCG business. The primary goal of this policy is to help prevent accidents and minimize the risk of personal injury associated with those incidents. CCG employees must read and sign off on the article, Reducing the Risk of Rollover Crashes in 15-Passenger Vans, before operating a CCG vehicle. The article will be located in the Operations Department. CCG vehicles may only be operated by CCG employees that have been approved by the Operations Department. Should an accident occur, CCG employees should follow the policies and procedures addressed in the Staff Playbook. Mechanical deficiencies, problems, or concerns should be reported to the Operations Department.
DRIVERS MUST ADHERE TO THE FOLLOWING:
• All drivers of ANY camp vehicle must be 21 years of age. With director approval in rare situations a driver may be under 21, but may not have anyone else in the vehicle.
• Observe Speed Limits and Traffic Laws: Allow sufficient time to reach your destination without violating speed limits or traffic laws. The driver is responsible for the payment of fines for vehicle operator violations while operating a CCG vehicle.
• Observe CCG Policies and Procedures: The driver shall observe all CCG policies and procedures found in the Staff Playbook. • Passengers: Passengers are the responsibility of the driver. Passengers that will not comply with this policy should be asked to vacate the vehicle, and should be reported to the Operations Department. More than 15 people should never be allowed to ride in a 15-passenger van. When a 15-passenger van is not full, passengers should sit in seats that are in front of the rear axle.
• Seat Belts: The driver and passengers must wear a properly adjusted and fastened seat belt at all times. • Starting Vehicle: Before starting the vehicle the driver should verify: First Aid Kit, Fire Extinguisher, amount of gas, tire pressure, oil levels, proof of insurance, registration and inspection.
• Returning Vehicle: When returning the vehicle the driver should: Remove trash and debris, Replenish gas if less than a ¼ of a tank, Lock vehicle, Return keys to the designated area or person.
• Driver Distractions: Driver distractions include, but are not limited to: cell phone, audio/visual equipment, games, and meals. The use of or action of these distractions by the driver while the vehicle is in motion is strongly discouraged.
• Backing Accidents: Most backing accidents are preventable. Whenever possible, the driver should park the vehicle where backing is not required. The driver should be aware of what is beside and behind the vehicle before backing. The driver should back slowly and check both sides while backing. The driver should monitor the rear of the vehicle until completely stopped.
• Intersection Accidents: When approaching and entering intersections, the driver should be prepared to avoid accidents that other drivers may cause. The driver should take precautions to allow for the lack of skill or improper driving habits of other drivers. Potentially dangerous acts include speeding, improper turn movements, and failure to yield the right of way. 67
• Weather Related Accidents: Rain, snow, fog, sleet or icy pavement increase the hazards of driving. The driver should slow down and be especially alert when driving in adverse conditions. Cruise control should not be used on rainy, snowy, or icy roads.
• Passing Accidents: When passing another vehicle, the driver should look in all directions, check blind spots, and use lane change signals. As a general rule, the driver should only pass one vehicle at a time.
• Front End Accidents: By maintaining a safe following distance at all times, the driver can prevent front-end collisions in spite of abrupt or unexpected stops of the vehicle ahead. The driver should observe the “four second rule” by following the vehicle ahead at a distance that spans at least four seconds. The previous distance should be increased when driving in adverse conditions.
• Security: CCG vehicles should be locked whenever they are unoccupied. • Engines: The engine of a CCG vehicle should always be turned off before the driver exits the vehicle.
USE OF 15-PASSENGER VANS
The National Highway Traffic Safety Administration (NHTSA) recently reported that passenger vans with ten or more occupants had a rollover rate in single vehicle crashes of nearly three times the rate of lightly loaded vans. In most of the severe accident cases, an inexperienced driver was behind the wheel. Driving too fast for road conditions was also deemed a contribution. Consequently, CCG employees should be aware of the following safety precautions intended to reduce the likelihood of being involved in a serious accident while operating a 15-passenger van.
15-passenger vans are more likely to tip over due to their higher center of gravity. • The driver should reduce speed BELOW the speed limit posted for all turns. In addition, the driver should avoid steering with sudden or jerky motions.
15-passenger vans have larger blind spots than passenger cars. • The driver should adjust mirrors so that he/she can see the sides of the van. • Before changing lanes, the driver should always check for blind spots by first leaning forward in the seat to change the sight angle.
15-passenger vans are heavier than passenger cars especially when loaded with passengers. • The driver should allow more time and distance when pulling into traffic than when operating a passenger car. • The driver should use a 4-second following distance between the van and the rear of the vehicle ahead.
15-passenger vans are taller and longer than passenger cars. • When exiting a tunnel or being passed by a large truck, the driver should grip the steering wheel firmly and be prepared for the van to be pushed by the wind. • The driver should check the height of your van before attempting to enter any parking deck to ensure that there is enough room to fit. 68
POLICIES & PROCEDURES
STATEMENT OF ACKNOWLEDGMENT AND AGREEMENT
I have received and read a copy of the T BAR M CAMPS PLAYBOOK (includes policy and procedures, preventing abuse and neglect, crisis management and additional staff conduct) as well as received training for preventing abuse and neglect and responding to emergency situations, and understand the importance of the matters set forth within the Playbook.
I agree to follow and abide by these guidelines during my service at T BAR M CAMPS.
Further, I understand that the Playbook may be modified at any time, and that any guidelines may be amended, revised, or eliminated at any time by T BAR M CAMPS.
I also acknowledge that I have reviewed and agree to fulfill the duties listed in my employment or volunteer position description.
Finally, I understand that it is my responsibility to review new guidelines that are created and distributed as well as Playbook guidelines that are changed or deleted.
I hereby acknowledge receipt of the T BAR M CAMPS Playbook for following all policy and procedures, preventing abuse and neglect, responding appropriately to emergency situations and other conduct established in this Playbook.
Staff Member or Volunteer’s name (please print)
Staff Member or Volunteer’s signature
Date:
[This page to be signed and kept with the agreeing staff member in their T Bar M Camps Playbook.]