ICOM PUBLISHING MANUAL In keeping with the ICOM Strategic Plan 2016-2022, which includes a policy dedicated to publications, ICOM wishes to support its network’s rich and varied editorial activities, and contribute to the development of expertise in the museum field. InPUBLISHING 2016, around MANUAL 110 publications were released by ICOM committees inPUBLISHING an array MANUAL of formats and - - content, and in a diversityUpdate of languages 2017 - EN including not only ICOM’s three official languages, butUpdate also 2017Estonian, - EN Finnish, German, Greek, Italian, Japanese, Korean, Norwegian, Dear members,Portuguese and Swedish. Dear members, This publishing manual has been created to assist the In keepingIn with ICOMkeeping the ICOM networkwith theStrategic ICOM in designing Plan Strategic 2016 -Plan 2022and 2016 ,distributing which-2022 includes, which its a includes policymany dedicated pua policy- dedicatedto publications, to publications, blications, both print and digital. It contains a set of practi- ICOM wishesICOM to wishessupport to its support network its’s networkrich and’s variedrich and editorial varied activitieseditorial, activitiesand contribute, and contribute to the to the cal explanatory chapters that can be used in all steps of the developmentdevelopment of expertise of inexpertise the museum in the field.museum In 2016, field. around In 2016, 110 around publications 110 publications were released were byreleased by ICOM committeespublishing in an array process, of formats whether and content,you are and working in a diversity on a ofbook, languages including not ICOMjournal, committees newsletter in an array or conferenceof formats and proceedings. content, and inThrough a diversity of languages including not only ICOM’s three official languages, but also Estonian, Finnish, German, Greek, Italian, Japanese, onlythis ICOM’s manual three we official strive languages, to encourage but also committees Estonian, Finnito producesh, German, Greek, Italian, Japanese, Korean, Norwegian, Portuguese and Swedish. Korean,publications Norwegian, of Portuguese quality, consistentand Swedish. with ICOM’s identity This publishingThisand publishing manual standards. has manual been createdhas been to created assist the to ICOMassist thenetwork ICOM in network designing in designingand distributing and distributing its its many publications, both print and digital. It contains a set of practical explanatory chapters that can many publicationsThe guidelines, both printand and various digital . stepsIt contains detailed a set ofhere practical are explanatory chapters that can be used in all steps of the publishing process, whether you are working on a book, journal, newsletter benot used all in mandatory,all steps of the and publishing are to process, be adapted whether according you are working to the on a book, journal, newsletter or conferenceor context,conference proceedings means proceedings. Through and constraints . thisThrough manual this of we yourmanual strive many weto encouragepublications.strive to encourage committees committees to produce to produce publicationspublications Nevertheless,of quality, ofconsistent quality, they consistent with provide ICOM’s witha basisidentity ICOM’s for and identitymembers standards and unfamiliar.standards . The guidelinesThewith guidelines and publishing variou ands steps variouactivity detaileds steps and heredetailed who are may herenot therefore allare mandatory, not all wish mandatory, and to are toand be are adapted to be adapted according accordingtorely the oncontext, toa simplethe meanscontext, handbook. and means constraints and constraints of your many of your publications. many publications. Nevertheless, Nevertheless, they they provide a basis for members unfamiliar with publishing activity and who may therefore wish to rely provide We a basis hope for these mem bersguidelines unfamiliar will with facilitate publishing the activity publishing and who may therefore wish to rely on a simple handbook. onprocess a simple forhandbook. you and help to further develop expertise in the museum sector. We hope theseWe hope guid theseelines guid wille facilitatelines will thefacilitate publishing the publishing process for process you and for help you toand further help todevelop further develop expertise in the museum sector. expertise in the museum sector. © 2017 The International Council of Museums (ICOM) We realise that we may not cover all of your questions, in which case, do not hesitate to contact us for further Suay AksoySuay Aksoy Suay Aksoy Peter Peter KellerPeter Keller Keller information: [email protected] ICOM PresidentICOM PresidentICOM President ICOM ICOM DirectorICOM Director General Director General General We realiseWe that realise we may that not we cover may allnot of cover your allquestions, of your questions, in which case, in which do not case, hesitate do not to hesitate contact to us contact us for furtherfor information: further information: [email protected] [email protected] CONTENTS 7 K EY STEPS IN THE PUBLISHING PROCESS 33 Graphic 49 Production 69 Administrative 89 Legal Guidance Design Follow-up for Publishing 50 Advance and Archiving 34 ICOM paper order 90 ICOM graphic specificities 9 Defining 70 ISBN charter 50 Photoengraving 112 Glossary your and ISSN Project 92 Advice on 37 Additional 51 Press proofs contracting and 117 73 Archiving Appendices recommendations necessary steps 10 Preliminary on graphic design 51 Printing 118 I. Useful links steps in the 76 Legal and finishing 93 Copyright, logo publishing deposit 40 Series and distribution 128 II. Museum process and journals: International CFP, 77 Publications establishing 96 Contracts with editorial guidelines 13 Developing database a visual a professional and peer reviewer and monitoring identity 55 Scholarly publisher guidelines a publishing Publishing budget 98 Author 136 III. Technicalities 56 Peer contracts review 79 How to Promote and 153 IV. ICOM 43 Translation 101 Specific contracts presentation text 58 Editorial Distribute 21 Editorial and agreements 44 Translation rights Committee a Publication Process 102 Contract 44 Contacting 58 Indexing 80 Promotional 22 Select management a translator and referencing activities authors for services 47 Translation 64 Open Access (OA) 84 Define 24 Iconography of ICOM to scientific a distribution publications publications strategy 27 Peer review 105 Digital 84 Distribution and Online channels 27 Paratext Publications 86 Commercial 29 The editing 106 E-books and promotional process follow-up 109 Other digital 30 Content formats finalisation 110 Online editorial content KEY STEPS IN THE PUBLISHING PROCESS CONCEPTION ◦ Defining the project ◦ Developing the publishing budget EDITORIAL PROCESS ◦ Selection of the author(s) ◦ (Peer reviewing) ◦ Copy-editing ◦ Proofreading TRANSLATION PRODUCTION COMMUNICATION & PROMOTION ◦ Graphic design ◦ Layout ◦ Printing RELEASE ARCHIVING DISTRIBUTION Defining your Project 1 Preliminary steps in AUDIENCE the publishing process Knowing your readership will allow you to define the lan- guage of your publication, its format, and may impact your Defining your Project EVALUATE YOUR PROJECT initial concept. You could carry out a survey of potential Committee subgroups readers, by asking questions such as whether a digital Before launching a publishing project, we recommend that and working groups or print publication would be more appropriate, using a Identify your readership: you take some time to evaluate the following: relevance of should first inform and simple online tool such as Google Forms. Who is your publication for? the subject, objectives of the publication, possible format refer to their Committee Why will this audience be Chair during the whole interested in your publication? (i.e. print, digital-only) and whether a partner is necessary MARKET STUDY for a co-publication. publishing process. Once you have a clear vision for the publishing project, This step consists of identifying competitive works. Analy- inform the Secretariat of your plans. Publishing within sing what has already been published on the same subject ICOM also means keeping the Secretariat informed of the can either solidify your project or call it into question. This project’s progress, to facilitate assistance if necessary. is also a way of finding out if there is a substantial amount It is important to note that most ICOM publications are of literature on the subject, or if, on the contrary, you are intended for distribution free of charge, which is why we one of the few to address it. Those considerations will have will not delve extensively into the commercial aspects of an impact on how you carry out the rest of the publishing publishing in this manual. process (e.g. layout, binding type, print run). → Please also note that International Committees need to hold a delegation of authority* if they need to sign contracts *All words followed CO-PUBLISHING with third parties to realise their project. by an asterisk are explained in the Publishing is demanding work and partnering with a pu- CHARACTERISTICS OF THE PUBLICATION glossary p. 112 and blisher can be a way of sharing the workload, as well as are clickable links. the costs. Another positive effect of co-publishing is that Identify the main characteristics of your publication ahead your publication will benefit from the expertise and repu- of time, to help you establish the budget, request quotes tation of the publisher. The decision to opt for a co-publi-