Asbestos Liaison Protocol Bay of Plenty/Coromandel

Asbestos Liaison Protocol

Bay of Plenty/Coromandel

Liaison guidelines for government agencies and councils with regulatory duties in relation to asbestos

Effective: 14 January 2021

To be reviewed every two years—next review date 14 January 2023

Signed by

Date: 27 November 2020

Jo Pugh Head of General Inspectorate WorkSafe

Date: 10 November 2020

Susan Jamieson General Manager: People and Engagement Tauranga City Council

Date: 08 November 2020

Steph O’Sullivan Chief Executive Officer Whakatane District Council

Date: 05 December 2020

Rob Williams CEO Thames Coromandel District Council

Date: 14 January 2021

Janet Hanvey Business Manager Toi Te Ora Public Health

Date: 09 December 2020

Kevin Cowper Area Commander Fire Emergency New Zealand

Date: 06 January 2021

Rachel Davie Group Manager Policy, Planning and Regulatory

Western Bay of Plenty District Council

Date 15 December 2020

Fiona McTavish CE Bay of Plenty Regional Council

CONTENTS

1. INTRODUCTION ...... 5 Parties to the Protocol ...... 5 Purpose of the Protocol ...... 5 When the Protocol applies ...... 5 2. REGULATORY ROLES OF AGENCIES IN RELATION TO ASBESTOS ...... 6 Roles of signatory agencies ...... 6 Roles of non-signatory agencies ...... 10 3. MANAGING ASBESTOS ENQUIRIES AND INCIDENTS ...... 11 The Lead Agency model ...... 11 Role of the Receiving Agency ...... 11 Role of the Lead Agency ...... 12 Role of all signatory agencies ...... 12 Changing the Lead Agency during an incident ...... 12 Community liaison and communications ...... 13 Media enquiries and statements ...... 13 4. MANAGEMENT AND REVIEW OF THE PROTOCOL ...... 14 The Role of Worksafe ...... 14 Review of the Protocol ...... 14 5. APPENDICES ...... 15 Appendix 1: Agency Jurisdictions ...... 16 Appendix 2: Asbestos Liaison Protocol Process and roles ...... 17 Appendix 3: Identifying a Lead Agency decision “tree” ...... 18 Appendix 4: Contact information for all agencies ...... 19 Appendix 5: Information Form—incoming enquiry or incident ...... 21 Appendix 6: Handover Form—change of Lead Agency ...... 22 Appendix 7: Asbestos information to share with public ...... 23 Appendix 8: Data collection and evaluation ...... 25

1. INTRODUCTION

PARTIES TO THE PROTOCOL This Asbestos Liaison Protocol (“the Protocol”) has been agreed between the following government agencies 1: • Bay of Plenty Public Health Unit, Toi Te Ora Public Health, BOPDHB • Bay of Plenty Regional Council, BOPRC • Tauranga City Council, TCC • Western Bay of Plenty District Council WBOPDC • Whakatane District Council • Thames-Coromandel District Council, TCDC • Fire and Emergency New Zealand, FENZ • WorkSafe New Zealand

PURPOSE OF THE PROTOCOL The purpose of the Protocol is to: • support the reduction of occupational and public health risks associated with exposure to asbestos, and • increase public confidence in asbestos incident management by setting out processes for effective liaison between government agencies in response to asbestos-related enquiries and incidents in the Bay of Plenty. This regional Protocol is designed to build on existing regional networks and to be adaptable to local needs and processes. The Protocol will be operating successfully when the following outcomes are in place: • Agencies work together to reduce the risk of exposure to asbestos incidents and enquiries, and to increase public confidence. • Agencies understand their own roles and responsibilities in relation to asbestos, and also understand the roles and responsibilities of the other signatory agencies. • Agencies are able to direct any asbestos enquiry or concern to the correct Lead Agency promptly and accurately. • Agencies communicate with the public (including both the people making enquires, and, where appropriate, the wider community) about an asbestos incident promptly and consistently, regardless of which agency receives the initial enquiry. Agencies are expected to update WorkSafe (as the coordinator of the Protocol) with any changes to contact details.

WHEN THE PROTOCOL APPLIES The Protocol applies when any of the agencies receives any asbestos-related enquiry or report of an asbestos-related incident or potential incident in the Bay of Plenty region. (Note that general information enquires are covered by the Protocol in order to guarantee at least a minimum, accurate standard of response.)

1 In this document, the term “agency” is used to refer to all of the signatory organisations, including Crown entities, and local government councils.

2. REGULATORY ROLES OF AGENCIES IN RELATION TO ASBESTOS

ROLES OF SIGNATORY AGENCIES The jurisdictions (regulatory roles and responsibilities) of the signatory agencies in relation to asbestos, together with the Acts under which agencies operate, are set out in the tables below. Note that in this Protocol, the Lead Agency in relation to a particular incident or enquiry will be the agency with primary jurisdiction. A one-page reference version of this information is provided in Appendix 1: Agency Jurisdictions .

Legislation & Regulatory roles and responsibilities Agency Regulations in relation to asbestos

From 4 April 2016 WorkSafe is New Zealand’s workplace health and safety regulator • under the Health and Safety at Work Act 2015 . WorkSafe also has a Health and health and safety leadership role under the WorkSafe New Zealand Safety at Work Act 2013. Act 2015 WorkSafe’s regulatory functions include regulating asbestos in the workplace in compliance with the Health and Safety at Work • Health and (Asbestos) Regulations 2016 . Safety at Work WorkSafe’s leadership role includes collaborating and establishing (Asbestos) partnerships with other agencies and co-ordinating information-sharing Regulations 2016 to contribute to workplace health and safety. Development and management of this protocol fits with this leadership role. • WorkSafe New Responsible staff in relation to asbestos: asbestos incidents are Zealand Act primarily handled by WorkSafe’s General Inspectorate Health and 2013 Safety Inspectors, though Specialist Interventions teams may also be involved, particularly where prosecution is sought.

WorkSafe’s specific roles in relation to asbestos include: • receiving notifications of licenced removal work (as defined in the Asbestos Regulations and includes the demolition or refurbishment of anything containing friable asbestos, WorkSafe including buildings) • receiving complaints about asbestos, and following-up on selected cases • undertaking proactive workplace assessments and taking appropriate enforcement when required • setting workplace exposure standards and providing written guidance material • investigating selected incidents, and taking appropriate enforcement including prosecution when required • delivering intelligence and research on asbestos • administering Class A and B Asbestos Removal licences and Asbestos Assessor licences • raising awareness of asbestos risks and how to manage them.

Legislation & Regulatory roles and responsibilities Agency Regulations in relation to asbestos

District Health Boards (DHBs) have public health responsibilities under the Public Health and Disability Act 2000 , most of which are • Health Act addressed through DHB-owned regional public health units (PHUs), 1956 some of which are owned by multiple DHBs. Toi Te Ora is the public health unit of the DHBs for Bay of • Public Health Plenty. and Disability Statutory officers (Health Protection Officers) are appointed under Act 2000 the Health Act 1956 .

Toi Te Ora’s specific roles in relation to asbestos include: • providing specialist advice on human health effects of asbestos where risk assessment is complex • preparing statements or advice about the risks of asbestos exposure to individuals or groups • providing scientific advice on whether sampling is likely to be useful • undertaking measurement and identification of asbestos in specific situations e.g. where there is a public health risk • communicating the risk of asbestos exposure to the public and the media • providing advice to other agencies on effective communications with the public and with media about

Toi TeToi Ora Public Health asbestos risk and incidents • providing advice to lead agencies with statutory authority to effect remedies

Legislation & Regulatory roles and responsibilities Agency Regulations in relation to asbestos • Resource Bay of Plenty Regional Council (BoPRC) is responsible for Management regulating discharges of contaminants into the environment Act 1991 under the Resource Management Act 1991 (RMA) and Regional Rules. • (Regional Responsible staff: primarily Environmental Regulation Officers Plans) BoPRC regulatory jurisdictions in relation to asbestos are the: • discharge, or likely discharge, of asbestos to land or land where it may enter water • discharge, or likely discharge, of asbestos to water where it may cause contamination. • discharge, or likely discharge, of asbestos to air from the products of combustion that occur as a result of burning asbestos outdoors (indoor burning of asbestos is excluded, as the RMA does not authorise regional authorities to enter domestic premises).

Regulatory instruments used by BoPRC can include: • issuance of abatement notices to cease or remedy an environmental effect • application to the Environment Court for an enforcement order to cease or remedy adverse environmental effects. • infringements, Enforcement Orders and Prosecution

Regional Councils primary areas of interest are thus the disposal of asbestos to an authorised site (e.g., following demolition or clean- up), and managing on-going effects on the environment (e.g. the effects of fire, contamination of land or water, unauthorised dumping of waste). Rules within the Regional Plans identify activities that are permitted with conditions that must be complied with, and those activities that Bay of Plenty Regional Council require authorisation. Landfills are certified by territorial authorities (and may also be owned by territorial authorities); however they must have a resource consent to discharge to land, from the regional council. Landfills currently authorised to accept asbestos waste in the Bay of Plenty and Waikato regions are found here: https://worksafe.govt.nz/topic-and-industry/asbestos/where-to- dispose-of-asbestos/ Note: The landfill operators must be contacted to arrange disposal of asbestos before loads are dispatched.

• Regulatory roles and responsibilities Agency Legislation & Regulations in relation to asbestos

• Local A territorial authority (TA) is a city or district council. There are Government 4 territorial authorities in the Tauranga, Coromandel and Act 2002 Whakatane areas.

• Tauranga city Council • Building Act • Western Bay of Plenty District Council 2004 • Thames Coromandel District Council • Whakatane District Council TA’s responsibilities include environmental safety and health, • Resource emergency management, building control, environmental health Management inspections, controlling the effects of land use (including hazardous Act 1991 substances, natural hazards and indigenous biodiversity), noise, and the effects of activities on the surface of lakes and rivers. • Local Responsible staff: Environmental Health Officers and Building Government Consents Officers carry out some regulatory functions, which are Official imposed through a range of notices, permits and resource consents Information that may be required in relation to asbestos. and Meetings Some examples of the specific roles of the TAs in relation to Act 1987 asbestos include:

• Certifying landfills to receive asbestos waste (note that • Health Act many TAs also own the landfills) 1956 • Ensuring the listing of asbestos on Land Information documents where presence is known

• Including asbestos advice on Building Consents for • Waste demolition and structural alteration where a permit is Minimisation required 2008 • Environmental health inspections • Territorial authorities Issuing Abatement Notices and Enforcement Orders requiring specific action (or prohibiting action) related to • Asbestos asbestos Regulations • Issuing Cleansing Order on owner or occupier, specifying necessary remedial work and timeframe

• Issuing Closing Order on owner • (District Plans) • Collecting and receiving asbestos waste for disposal • Issuing Dangerous or Insanitary building notices under Building Act 2004 • Responding to nuisances (complaints) and requiring the abatement of nuisances under the Health Act 1956 where any accumulation deposit or premises is in such a state as to be offensive or likely to be injurious to health Note that derelict or abandoned buildings are included under section 29 ( Nuisances) of the Health Act ; many such buildings will contain asbestos.

ROLES OF NON-SIGNATORY AGENCIES Some agencies which are not signatories to the Protocol have roles and responsibilities related to asbestos: 1. New Zealand Police – Commercial Vehicle Investigation Unit (CVIU) is responsible for commercial vehicle safety enforcement under the Land Transport Act 1998 . CVIU employees may be appointed as health and safety inspectors under the Health and Safety at Work Act 2015 . 2. Civil Aviation Authority of New Zealand (CAA) has been designated 2 to administer the Health and Safety at Work Act 2015 for the aviation sector, specifically for aircraft while in operation. 3. Maritime New Zealand has been designated 3 to administer the Health and Safety at Work Act 2015 for the maritime sector, specifically for work on board ships and for ships as places of work. 4. Fire and Emergency New Zealand (FENZ) roles include fire safety, fire prevention, and fire extinction. If they suspect, or have confirmed, the presence of asbestos in a fire situation, they will contact relevant agencies. FENZ also chairs the Local Hazardous Substances Coordination Committee (HSCC) in some areas. 5. Environmental Protection Authority is the government agency responsible for regulatory functions concerning New Zealand's environmental management. These include national consenting under the Resource Management Act, management of the New Zealand Emissions; Trading Scheme and New Zealand Emissions Trading Register, regulation of hazardous substances, new organisms, ozone depleting chemicals, hazardous waste exports and imports, assessment of environmental effects in Antarctica, and managing the environmental effects of activities in the Exclusive Economic Zone and Continental Shelf.

2 New Zealand Gazette , 5 May 2003, Issue no. 44 3 New Zealand Gazette , 5 May 2003, Issue no. 44

3. MANAGING ASBESTOS ENQUIRIES AND INCIDENTS

THE LEAD AGENCY MODEL While many asbestos-related incidents will require a response from multiple agencies, the identification of a Lead Agency in each case ensures that the response is coordinated and well-managed. As pointed out above, an agency will be designated Lead Agency because of its jurisdiction (regulatory roles and responsibilities) in relation to asbestos in the given context. A process for identifying a Lead Agency is set out in Appendix 3: Identifying a Lead Agency decision “tree . Variables include whether or not a workplace is involved, whether an activity is occurring at a private residence with no paid workers (such as “do it yourself” (DIY) projects), and whether transport and disposal of asbestos are involved. Being identified as Lead Agency does not mean that a particular agency’s interests take precedence over those of other agencies; indeed, it is the Lead Agency’s responsibility to ensure that all relevant agencies are involved and that their regulatory roles and requirements (e.g. assessment, testing, investigation, communications, etc.) are recognised and accommodated. The Protocol also sets out a process for shifting the role of Lead Agency from one agency to another when the phase of response or other circumstance makes such a change appropriate. The roles and responsibilities of the agency initially receiving an asbestos-related concern or report of incident (the “Receiving Agency”), the Lead Agency, and all signatory agencies are set out in a one-page format in Appendix 2: Asbestos Liaison Protocol Process and roles .

ROLE OF THE RECEIVING AGENCY Setting out a process for the agency initially receiving, helps to ensure consistency of response across agencies and raise public confidence. The Receiving Agency also plays a role in collecting information that can be used in evaluation and review. A form is provided for collecting information on first contact in Appendix 5: Information Form—incoming enquiry or incident . Process 1. The agency that receives any asbestos-related enquiry or report of an incident or potential incident will: • gather sufficient information from enquirers to accurately determine a Lead Agency, and communicate effectively with other agencies. If the Lead Agency cannot be determined from the information available, the Receiving Agency will need to investigate further until such a determination is possible. • identify Lead Agency using the Appendix 3: Identifying a Lead Agency decision “tree. (Note that the Lead Agency will always be the agency with primary jurisdiction at the time.) 2. If Lead Agency: • proceed to carry out its relevant legislative and regulatory responsibilities in relation to asbestos using its own asbestos response process, incorporating the role of the Lead Agency set out below. If not Lead Agency: • provide the enquirer with contact information for the Lead Agency (including department and phone number), and a website address that provides asbestos information. • contact the Lead Agency directly to pass on the information it has received (note that this step is not necessary in the case of general asbestos information enquiries). In order to meet the Protocol objective of increasing public confidence in asbestos incident management, the Receiving Agency may also choose to contact agencies other than the Lead Agency directly —whether signatories or non-signatories—that may also have a role or interest in the information received.

ROLE OF THE LEAD AGENCY The Lead Agency will do the following: • Identify and contact any other agencies with interests or responsibilities in relation to the incident or situation (possibly including non-signatory agencies). • Manage all aspects of the incident response in the case of sole jurisdiction, or manage a coordinated multi-agency response in the case of shared jurisdictions. • Manage community liaison and proactive engagement with the public, as appropriate, in communication with [regional PHU Unit name] where there is a potential for, or an actual risk to public health. • Manage media releases and enquiries, in communication with [regional PHU Unit name] where there is a potential for, or an actual risk to public health. • Carry out its agency’s statutory and regulatory responsibilities regarding asbestos. • Support agency workers to follow safe work practices where there is risk of exposure. • Change Lead Agency, when appropriate, following the steps in this Protocol document. When responding to large-scale incidents involving multiple agencies, the Lead Agency may establish a short term incident liaison group to ensure effective and efficient communication and information- sharing between the agencies involved.

ROLE OF ALL SIGNATORY AGENCIES This Protocol promotes efficient and effective inter-agency coordination and cooperation in order to reduce asbestos-related risk and to increase public confidence. In particular, agencies are expected to do the following: • Communicate promptly with other agencies to reduce delays and support an effective incident response. • Provide regular updates to other agencies involved in an incident, as appropriate (this may include sharing daily updates or situation reports during large scale incidents, as appropriate). • Where practicable, reduce duplication and close gaps by sharing information and coordinating activities such as testing, evidence collection, site visits, and communications. • Consult with other agencies on best practice to build a network of expertise and support. • Contribute to the annual review of the Protocol, and send updates on contact information to WorkSafe. • Ensure that all relevant staff are well oriented to the asbestos protocol to ensure it can be effectively operationalised.

CHANGING THE LEAD AGENCY DURING AN INCIDENT The Lead Agency may change during an asbestos incident as it passes through different phases of incident management, and statutory responsibilities shift. A proposal to change the Lead Agency can be made by any agency during an incident, but should only occur once both the current and new lead agencies have agreed to it. The Lead Agency may change more than once during an incident, but it is best to avoid short-term changes if possible. The following criteria around the current and next stage of response should guide decisions on whether to change the Lead Agency: 1. The change in Lead Agency will maintain or increase the achievement of the purpose of the Protocol; and 2. The current Lead Agency is unlikely to meet the criteria to become Lead Agency again during the incident; and 3. One of the following situations applies: a. The Lead Agency no longer has any statutory responsibilities in relation to the incident. b. The Lead Agency has some statutory responsibilities in relation to the incident, but these are considered to be minor in comparison to the statutory responsibilities of another agency.

c. The primary expertise required to manage the incident is within a different agency than the Lead Agency. The process for changing the Lead Agency is as follows: 1. The person leading the Lead Agency’s response consults with the person who would lead the other agency’s response. 2. Once agreement on the shift occurs, the current Lead Agency briefs the new Lead Agency, both verbally and in writing, by completing a handover report (see Appendix 6: Handover Form— change of Lead Agency). The timing of the handover should be managed to ensure it does not disturb response operations and does not compromise the safety of workers or the public. The handover should include a written handover report (Appendix 6) and a verbal briefing from the current Lead Agency to the new Lead Agency. In an emergency management situation, a situation report can be used instead of a handover report.

COMMUNITY LIAISON AND COMMUNICATIONS Because asbestos incidents can cause high levels of fear and concern about the risks and effects of exposure, it is important to gauge levels of community concern in addition to assessing actual health risk. For example, it may be useful to engage with the immediate neighbours around a significant asbestos incident as early as possible, whether or not their properties have been identified as contaminated by asbestos. Appropriate channels for communicating with the affected parties may include flier and brochure distribution, door knocking, social media, media, and website updates. If possible, the Lead Agency should accommodate and support a community’s own response to an incident, including any response from community agencies and groups. The Lead Agency will follow its own communication processes and policies when communicating with the public, which may include collaboration with [regional PHU name], whose primary roles include communications around health risks to the public, and assisting other agencies to communicate effectively with the public about health risks. Effective communication will: • ease public concern (e.g. advise that non-occupational risk is very low). • be sensitive and empathetic (e.g. acknowledge fear and alarm). • give guidance on how to respond (e.g. how to minimise exposure to asbestos, especially for workers, DIY, or risk of exposure to children). • give guidance on where to get more information (e.g. websites, brochures). • give accurate information about follow up action - what will happen and who will do it. In some circumstances, it may also be appropriate for public communication to educate employers and workers about the risks of occupational exposure to asbestos, or to give guidance on employer responsibilities and restricted asbestos work. The Lead Agency should provide copies of any written public communication to the other agencies involved in the incident so that the other agencies can publish the material as appropriate (e.g. on their own websites). This provides consistent information to the public, regardless of which agency the public contacts.

MEDIA ENQUIRIES AND STATEMENTS Media enquiries should be directed to the Lead Agency. Agencies other than the Lead Agency are discouraged from issuing media statements, except as agreed with the Lead Agency. Joint release or peer review of media statements is preferred where there are joint or overlapping responsibilities between agencies (e.g. both worker and public health issues). Joint media statements provide consistency of information and provide visibility of a coordinated response from multiple agencies which may contribute to increased public confidence. The Lead Agency should provide copies of any media statements to the other agencies involved in an incident so the other agencies can publish the statements as appropriate (e.g. on their website). This provides consistent information regardless of which agency the public sources the information through.

4. MANAGEMENT AND REVIEW OF THE PROTOCOL

THE ROLE OF WORKSAFE As a signatory to the Protocol, WorkSafe will carry out its statutory functions as New Zealand’s workplace health and safety regulator under the Health and Safety at Work Act 2015 . WorkSafe is also responsible for management of the Protocol—a function reflecting WorkSafe’s leadership role in health and safety under the WorkSafe New Zealand Act 2013 . WorkSafe’s statutory functions include collaborating and establishing partnerships with other agencies and co-ordinating information sharing to contribute to workplace health and safety. Exposure to asbestos is the biggest cause of work-related disease mortality in New Zealand 4. The Working Safer Blueprint 5 calls on government agencies to work more closely together to improve workplace health and safety. As part of this, the Board of WorkSafe has asked WorkSafe to encourage a more co-ordinated cross-agency approach to managing the risks from asbestos. This Protocol is part of that programme of work. Note that Protocol covers non-occupational health issues in relation to asbestos as well; those issues are covered by the inclusion of Toi Te Ora Public Health in the Protocol.

REVIEW OF THE PROTOCOL The Protocol will be reviewed every two years by WorkSafe in consultation and agreement with the signatories. An earlier review can be request by any of the agencies. The review process will: • identify any changes required to increase the effectiveness of the Protocol • identify any changes required to align it with statutory or regulatory requirements of any/all agencies • ensure contact information in the Protocol is up to date • add or remove signatories to the Protocol • confirm the date of the next review. The Protocol will expire upon agreement by the signatory agencies during a review process.

4 For more information see MBIE’s 2013 report: Work Related Disease in New Zealand 5 Working Safer: A blueprint for health and safety at work, 2013 (t he government response to the recommendations of the Independent Taskforce on Workplace Health and Safety, 2012).

5. APPENDICES Appendix 1: Agency Jurisdictions Appendix 2: Asbestos Liaison Protocol Process and roles Appendix 3: Identifying a Lead Agency decision “tree” Appendix 4: Contact information for all agencies Appendix 5: Information Form—incoming enquiry or incident Appendix 6: Handover Form—change of Lead Agency Appendix 7: Asbestos information to share with public Appendix 8: Data collection and evaluation

APPENDIX 1: AGENCY JURISDICTIONS

APPENDIX 2: ASBESTOS LIAISON PROTOCOL PROCESS AND ROLES

APPENDIX 3: IDENTIFYING A LEAD AGENCY DECISION “TREE” APPENDIX 4: CONTACT INFORMATION FOR ALL AGENCIES

Agency Contact information to be Contact information for Agency media given to Public other agencies to contact enquiries contact (agency + position title + your agency (name + phone no) contact number) (name + phone no)

WorkSafe 0800 030 040 (24 hours) Karen Davidson WorkSafe Media Phone (including accident or serious General Inspectorate Manager 021 823 007 harm notification) Tauranga [email protected] www.worksafe.govt.nz (for following online links): Phone: 07 927 0323 • Notify WorkSafe Mob: 027 454 7857 • Raise a health and safety Email: concern [email protected] t.nz • Contact us

[email protected] (general enquiries) On Call Inspector (after hours) 0508 927 033

Bay of Plenty Website: Phone: 0800 884 880 and ask Phone: 0800 884 880 Regional https://www.boprc.govt.nz/ for Regulatory Compliance and ask for a member Council of the communications Phone: 0800 884 880 and ask team for Regulatory Compliance

Thames [email protected]. Paku Edwards Michael Dobie Coromandel nz Risk & Assurance Manager Communications and District 07 868 0200 (24 hours) Marketing Officer Council Phone: 07 868 0373 http://www.tcdc.govt.nz Mobile: 027 801 2252 Email: [email protected] Email: [email protected]

t.nz Desk: 07 868 0200

Whakatane https://www.whakatane.govt. Sandy Barnes Alex Pickles District nz/ Snr Health, Safety & Wellbeing Communications & Council 07 306 0500 Advisor Engagement Manager 07 306 0598 07 306 0500 027 206 8425

Toi Te Ora, Main public number, includes Stephen Layne, Health Debbie Phillips Public Health after hours contact Protection Team Leader 07 577 3793 0800 221 555 07 577 3796 021 791 394 Liz Thomas [email protected] 07 3060726 z

Fire and https://fireandemergency.nz/ Area Commander evacmanageregion2@fir Emergency eandemergency.nz 07 5787009 Office Hours New Zealand 111 For emergencies evacmanageregion2@fireande mergency.nz

Tauranga www.Tauranga.govt.nz Manager: Health, Safety and Manager: City Council Wellbeing Communications Manager: Health, Safety and Wellbeing Ph: 07 5777000 Ph: 07 5777000 Ph: 07 5777000

Western Bay of Plenty District 1st contact: Vijay Patel, Luke Balvert, Senior Western Bay Council, 1484 Cameron Road, Environmental Health Officer. Communications of Plenty Greerton, Tauranga Tel. 07 571 8008 Specialist District

Council Tel. 571 8008 Phone: 07 571 8008 or 0800 2nd contact: Alison Curtis, 926 732 Compliance and Monitoring Manager Tel. 571 8008 Email: customerservices@westernbay .govt.nz

APPENDIX 5: INFORMATION FORM—INCOMING ENQUIRY OR INCIDENT Note: this form must be attached to the Change of Agency form when changing Lead Agency.

Asbestos Liaison protocol: information on incoming enquiry or incident

Receiving agency

Person receiving call and their role

Date and time of enquiry or incident

Person reporting incident (name, address, cell phone):

Has enquirer contacted other agencies? (if so, who and when)

Was enquirer referred to you by another € No € Yes (agency): agency?

Is this a general request for € No € Yes (information sought): information?

To which website did you refer enquirer

for information?

Where is the incident or concern occurring?

€ Residence/building (with no paid workers/”DIY”) location/address: € workplace (residence or building with paid workers) € derelict building € outdoor area (e.g. coast, stream, park) € school € other: ______

What is the concern (more than one may apply)?

€ construction € unsafe practice € testing

€ demolition € transport of asbestos € general health and safety

€ renovation € contamination of land € public health and safety

€ disposal or landfill practice € contamination of water € burning of asbestos

Other/further details:

Your agency’s action

€ Investigation to determine Lead Agency Details:

€ Lead Agency

€ Referral to another agency

APPENDIX 6: HANDOVER FORM—CHANGE OF LEAD AGENCY Note: the initial Information Form for incoming enquiry or incident should be attached to this form.

Asbestos Liaison Protocol: CHANGE OF LEAD AGENCY

Current agency

Report prepared by [name, role]

Contact information

Signature

New Lead Agency

Person handed over to

Date of referral to new agency

Handover effective from

Other agencies cc’d into form

Incident location [from information form]

Type of incident [from Information form]

Incident summary to date, including key dates:

Actions carried out so far and by whom:

Anticipated incident [how situation is anticipated to evolve; next steps] progression:

Limiting factors and [anything likely to impact on the response – weather, resourcing, critical issues: uncooperative site owner, testing delays]

APPENDIX 7: ASBESTOS INFORMATION TO SHARE WITH PUBLIC Brochures/information sheets Title Intended Published by Web address audience All About Asbestos: residential/DIY/ Ministry of https://www.health.govt.nz/system/files/ Protecting your health at public health / non- Health documents/publications/all-about- home occupational asbestos-protecting-your-health-at- [10-page brochure] home-jun18.pdf Removing Asbestos from residential/DIY/ Ministry of https://www.health.govt.nz/system/files/ the Home public health / non- Health documents/publications/removing- [11-page brochure] occupational asbestos-from-your-home-jan-2020.pdf What is Asbestos and industry/ WorkSafe https://www.youtube.com/watch?v=vKkT why it is dangerous to occupational/ XyXpFRQ your health duty-holders [video] Asbestos Quick Guides industry/ WorkSafe https://worksafe.govt.nz/topic-and- for Tradespeople occupational industry/asbestos/working-with- duty-holders asbestos/asbestos-quick-guides-for- tradespeople/

Asbestos: A guide for schools (staff, Ministry of http://www.rph.org.nz/content/4af63279 schools and early parents, Boards of Health -13d0-4182-aa1e-d649a7fb5099.cmr childhood education Trustees) services [4-page brochure]

Websites Site Intended Published by Web address audience Asbestos Information residential /DIY/ Ministry of https://www.health.govt.nz/your- from Ministry of Health public health / non- Health health/healthy-living/environmental- occupational health/hazardous-substances/asbestos Asbestos Information industry / WorkSafe https://worksafe.govt.nz/topic-and- from WorkSafe occupational industry/asbestos/ duty-holders home- owners paying workers

Industry guidance documents Title Intended Published by Web address audience Management and industry / WorkSafe http://www.worksafe.govt.nz/worksafe/in Removal of Asbestos – occupational/ formation-guidance/all-guidance- Approved Code of licensed asbestos items/asbestos-management-and- Practice removers removal-of-asbestos-approved-code-of- practice Good practice guidelines industry / WorkSafe https://worksafe.govt.nz/topic-and- – Conducting Asbestos occupational/ industry/asbestos/working-with- Surveys licensed asbestos asbestos/conducting-asbestos-surveys/ removers Asbestos Removal industry / WorkSafe https://worksafe.govt.nz/topic-and- Licensing Overview occupational/ industry/asbestos/licensing/overview/ licensed asbestos removers New Zealand Guidelines industry / BRANZ https://www.branz.co.nz/cms_show_dow for Assessing & occupational/ nload.php?id=6005c4222bf1b018e9c966f Managing Asbestos in licensed asbestos acb1c99c4120c31e0 Soil, 2017 removers, assessors/ Public/ government/

Government guidance, research Title Intended Published Web address audience by The Management of Regional Public Ministry of http://www.health.govt.nz/publication/m Asbestos in the Non- Health Units/other Health anagement-asbestos-non-occupational- occupational government environment Environment, Guidelines agencies for Public Health Units, Asbestos exposure in Public/ government/ Office of the https://www.royalsociety.org.nz/assets/d New Zealand: Review of home-owners Prime ocuments/Asbestos-exposure-in-New- the scientific evidence of Minister’s Zealand-April-2015.pdf non-occupational risks. Chief Science Advisor Royal Society of New Zealand Asbestos and Other Public/ government/ WorkSafe http://www.business.govt.nz/worksafe/in Occupational Lung industry formation-guidance/all-guidance- Diseases in New Zealand items/asbestos-registers-national-annual- – Annual Reports reports

General information for communicating with the public

What is asbestos? Asbestos is a naturally occurring mineral that was a popular component of many building materials used in the construction or refurbishment of homes and buildings in New Zealand, particularly between 1940 and 1990. Because asbestos is fire, heat, chemical, and noise resistant, as well as providing added strength to otherwise brittle materials (such as cement) it was widely used. In some instances it was used earlier than 1940, and it may also be found in more recent products.

Asbestos risks Asbestos creates a serious health risk when it is disturbed or broken up and fibres are released into the air and then breathed in as fine fibres. Asbestos left undisturbed, in good condition, or sealed is relatively safe – but if it is easily crumbled, broken down, or damaged, or if it is drilled, sanded or broken up it can be harmful and needs specialist attention. Short-term high exposure can sometimes happen during home renovation or maintenance involving materials which contain asbestos. The risks from non-occupational exposure to asbestos are low. Asbestos-related diseases generally occur in workers who have had heavy exposure over extended periods of time. Asbestos-related diseases usually take 20 years or more before symptoms appear. By this time it is too late to prevent the disease from occurring. It is always best to avoid exposure as much as reasonably possible. All types of asbestos fibres are known to cause serious health hazards in humans. There are a number of diseases that can be related to breathing in asbestos fibres, including asbestosis (scarring of lung tissues), mesothelioma (malignant cancers developing around the linings of either the chest or the abdominal cavities), lung cancer, and pleural plaques (thickening of membranes around the lungs which may or may not lead to further disease, and leading to varying degrees of debilitation).

Identifying asbestos Airborne asbestos fibres are too small to be seen, nor can one identify by eye whether or not asbestos is present in suspect materials, because it is often mixed with other substances. One can, however, note whether or not the suspect material is crumbling or decaying in a manner and to an extent that could release fibres into the air. The only way to be certain if a material contains asbestos is to have a sample of the material tested in an approved analytical laboratory. Information about sampling and testing is available from Regional Public Health Units.

APPENDIX 8: DATA COLLECTION AND EVALUATION Agencies are encouraged to collect the information below as a minimum. This information correlates directly with Appendix 5: Information Form—incoming enquiry or incident.

Data collection:

• number of enquiries received • number handled by your own agency • number referred to other agency • whether or not enquirer has contacted other agencies (section 1 of form) • number received by your agency on referral from other Protocol agencies • what category of incident feedback/complaints from public (sections 2 and 3 of form) • to which website you directed enquirers Further development of the Protocol will be based on evaluating the following:

• data above • feedback from other agencies • number of cases being handled by each agency • number of asbestos issues/complaints reaching media • coherence of government response • feedback from public