STEEL AUTHORITY OF INDIA LIMITED RAW MATERIALS DIVISION 6TH FLOOR, INDUSTRY HOUSE, 10, CAMAC STREET, KOLKATA – 700017

Open Tender for supply of Conveyor Belts for SAIL – Raw Materials Division

Tender No SAIL/RMD/Conveyor Belts/OT/2018-19 Dt. 26/04/2018

ACTIVITY DATE TIME TENDER SUBMISSION - ON OR BEFORE 25/05/2018 14.00 HRS

TENDER OPENING 25/05/2018 14.30 HRS

INDEX:

Item Contents

ELIGIBILITY ELIGIBILITY CRITERIA SECTION- I An overview of the Tender / Instruction to Tenderers. SECTION -II Technical & Commercial terms SECTION – III Forms to be filled in by the supplier (FORM 1 TO FORM 8) SECTION – IV Reverse Auction procedure Annexure-1 Format for Price Bid (A) and (B) (to be Submitted in separate sealed envelope for each Market on the Letter Head of the Company) Annexure - 2 Format for submission of Bank Guarantee for Earnest Money (EMD) Annexure –3 Format of Bank Guarantee for submission of Security Deposit Annexure –4 Mandate Form for receiving Payment in Electronic Mode Annexure –5 Format for providing GST related details Annexure –6 Declaration regarding Bankers/ Financial Institution / Loan taken from Banks.

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STEEL AUTHORITY OF INDIA LIMITED RAW MATERIALS DIVISION 6TH FLOOR, INDUSTRY HOUSE, 10, CAMAC STREET, KOLKATA – 700017

Ref: SAIL/RMD/Conveyor Belts/OT/2018-19 Dt. : 26/04/2018

TENDER FOR SUPPLY OF CONVEYOR BELTS TO SAIL MINES DURING 2018-19

Sealed Tenders are invited for supply of Conveyor Belts to various Mines of SAIL – Raw Materials Division (RMD) Mines during 2018-19.

All items intended to be procured are indicated in Section – I and the technical specification is enclosed at Section –II.

Price discovery shall be done considering the techno-commercially acceptable bidders through Reverse Auction / Physical Sealed Price Bids, at the discretion of SAIL.

Bidders fulfilling the following eligibility criteria shall be eligible for submission of bids :

A. ELIGIBILITY CRITERIA

1. The bidder must be an indigenous manufacturer of Conveyor Belts of grade M24/ HR/SHR/UHR/FR. Offer must be submitted directly by the manufacturer for Order placement on the manufacturer only. Offer submitted by any agent, distributor, channel- partner, etc. will not be acceptable. Similarly, Offer submitted by manufacturer, advising Order-placement on agent, distributor, channel partner, etc. will not be acceptable. The following documents to be submitted along with the Techno-commercial Bids.

i. Notarized copy of the Memorandum of Association and Articles of Association (in case of companies), showing Conveyor Belts of any of the above Grades in the product list. In case of MSMS / DIC Registration or valid NSIC Registration Notarized copy of valid MSME / DIC Registration or valid NSIC Registration, showing the bidder as a manufacturer of Conveyor Belts of any of the above Grades.

ii. Notarized copy of valid ISO Certificate, showing Conveyor Belts of any of the above grades among the products manufactured.

2. Bidders should have successfully supplied Conveyor belts of grade M24/HR/SHR/UHR/FR of under mentioned total value to any of the SAIL Units / PSUs / Government Organizations / Public Limited companies during any of the financial years from 2012-13 onwards till the date of tender :

a) One executed Order of Conveyor Belts of minimum width 1050 mm, valuing not less than the amount equal to Rs 800 lacs OR

b) Two executed Orders of Conveyor Belts of minimum width 1050 mm, each order valuing not less than the amount equal to Rs 500 lacs. OR

c) Three executed Orders of Conveyor Belts of minimum width 1050 mm, each order valuing not less than the amount equal to Rs 400 lacs. Page 2 of 50

As documentary proof, bidder shall furnish self-attested copies of Purchase Orders and corresponding Completion Certificate / Performance Certificate / Goods Receipt Note (GRN) / customer endorsed Delivery Challan / customer endorsed Invoice in support of fulfillment of the above mentioned criteria.

3. The bidders shall submit self-attested copy of Test Certificate from third party agencies like National Test House / Lloyds / Bureau Veritas / IRQS / SGS / RITES / QUEST towards establishing their ability to supply quality Conveyor Belts of M24 grade.

4. Bidder is required to submit the Audited Annual Report for the last three financial years i.e. 2014-15, 2015-16 and 2016-17. The Annual Report should be signed by Auditor with Membership No. and Firm Registration No. (FRN). In case the Auditor signs in his personal Capacity, FRN is not required.

5. Bidder should be an ISO 9001 certified company. In support of same, bidders should submit self-attested copy of ISO certification indicating validity.

6. Bidders have to declare that all the belts ordered on them will be manufactured completely in their indigenous production unit and that they will not outsource any of the ordered belts through indigenous procurement or imports. If at any stage, it is found that a firm is indulging in outsourcing of any of the ordered belts, appropriate action will be taken against the firm.

7. Bidders will have to declare that their production unit is operating smoothly and that there has been no stoppage of work or lock-out because of any breakdown, IR-problem, etc, during the last five financial years ending on 31st March of 2018.

8. Bidder shall submit a Certificate from the declared Bankers (as in Annexure – 6) that the Loans given to the Bidder are not falling in the category of Non-Performing Assets (NPAs) of the concerned Bank as on date of this Tender. Bidder shall submit the Banker’s Certificate irrespective of whether loan has been taken or not.

General Notes for Eligibility Criteria:-

I. SAIL-RMD reserves the right to depute its Inspecting Officer to any bidder’s premises for an on-the-spot assessment of the bidder’s manufacturing facilities, quality assurance system, etc. An adverse on-the-spot assessment report may make the bidder’s Quotation liable for rejection.

II. SAIL-RMD reserves the right to reject the offer of any bidder on the basis of unsatisfactory / adverse performance of supply in any respect to SAIL and also based on information received or gathered with respect to supplies effected by the Bidder to any other Organization, from 2012-13 onwards till the date of this tender or during the evaluation of this Tender.

B. Validity for Sealed Price bids should be 90 days from the date of opening of the Techno- commercial bids. In case of Reverse Auction (RA) the validity of the offer should be 45 days from the date of Reverse Auction.

C. Please log on to our Website www.sailtenders.co.in for detailed scope; tender terms and conditions for supply of Conveyor Belts are available in the Tender Document. The Tender Document can be downloaded from SAIL website.

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D. The interested bidders may download the tender document from SAIL Tender Website (https://sailtenders.co.in). No hard copy of tender document shall be issued by SAIL-RMD. Any extension of due dates of tender or change in scope etc. shall be available only on SAIL tender website and may not be published in newspapers. For information on any updates regarding tender, tenderers may log on to website.

E. All offers must be accompanied with Earnest Money Deposit, at the rate as prescribed in the Tender Document. The EMD must be submitted in the form of online transfer / Demand Draft / Banker’s cheque / Bank Guarantee in favor of SAIL RMD, Payable at Kolkata.

F. SAIL-RMD’s Conveyor Belt requirement has been classified into 2 Markets (Market-I & Market- II).

G. The offer must be submitted in the designated tender box in 6th floor or to the office of DGM(MM), RAW MATERIALS DIVISION, KOLKATA within the time frame given below. The offer can be submitted in person or by registered post/courier. Offer received after the due date and time will be rejected. In case the tender opening date happens to be a holiday, then the offers received shall be opened on immediate next working day at 14:30 HRS.

ACTIVITY DATE TIME TENDUR TO BE SUBMITTED ON OR BEFORE 25/05/2018 14.00 HRS TENDUR TO BE OPENED ON 25/05/2018 14.30 HRS

H. The Letter of Acceptance (LOA) shall be issued by RMD Kolkata. Back-up order shall be placed by respective RMD Mines, which shall form the binding contract. The deliveries shall be made to the RMD Mines on the basis of back-up orders issued by RMD Mines. No delivery shall be made without such back-up orders.

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TENDER FOR CONVEYOR BELTS

SECTION - I

Section I - Overview of the Tender / Instruction to Tenderers

1.1 Requirement of Conveyor Belts

 The requirement of Conveyor Belts is for various Iron Ore and Flux mines of SAIL RMD located in states of Jharkhand (Kiriburu, Meghahatuburu & Gua), Odisha (Bolani & Barsua) and Madhya Pradesh (Kuteshwar). The detail of requirement is given below at clause 1.2 to 1.5.  The tender provides for quantity variation of up to +/- 25 % with same rates and terms & conditions and operating the same shall be at discretion of SAIL – RMD.

1.2 The total conveyor belt requirement of SAIL have been classified into the following 2 (Two) Markets : 1. Market I : All belts width > 1050 mm 2. Market II: All belts width ≤ 1050 mm

Sl Market No. Total Qty in of Sizes (Mtrs) 1 Market – I > 1050 mm 11 11818 2 Market – II ≤1050 mm 10 10690 Grand Total 21 22,508

The detail of requirement along with specification and quantity is given below:

MARKET - I : Details & Conveyor Belt Specification: BELT SIZE > 1050 mm, Type : EHD, Fabric : NN Grade – M24 for Mines as indicated:

Tensile Top / Width Quantity Sl Items Mines Strength Ply Bottom (mm) (Mtrs) (KN / M) Thickness 1 1 1600 1600 5 10 X 3 100 2 2 1600 630 4 5 X 2 50 3 3 1200 2000 5 8 X 3 950 BOM 4 4 1200 1600 5 8 X 3 3,500 5 5 1200 1400 5 8 X 3 1,600 6 6 1200 630 4 8 X 3 360 7 3 GOM 1200 2000 5 8 X 3 150 8 7 1400 1400 5 8 X 3 211 9 5 MIOM 1200 1400 5 8 X 3 2,270 10 8 1200 2000 5 10 X 3 1,625 11 9 1500 630 5 13 X 6 186 12 10 KIOM 1500 1250 4 6 X 3 306 13 11 1200 1000 4 8 X 3 510 11 11818 items

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MARKET - II : Details & Conveyor Belt Specification : BELT SIZE ≤ 1050 mm, Type : EHD, Fabric : NN, Grade – M24 as indicated:

Tensile Top / Width Quantity Sl Items Mines Strength Ply Bottom (mm) (Mtrs) (KN / M) Thickness 1 1 1050 1600 6 6 X 2 1,630 KIOM 2 2 1050 1800 7 8 X 3 2,120 3 3 1000 1000 4 8 X 3 1,400 4 4 BOM 900 1000 4 6 X 2 660 5 5 800 630 4 6 X 3 100 6 6 BIM 900 2100 6 8 X 3 1,200 7 4 900 1000 4 6 X 2 300 8 7 GOM 900 1800 6 8 X 3 650 9 2 1050 1800 7 8 X 3 300 10 8 1000 1600 5 8 X 3 650 MIOM 11 9 900 1400 5 8 X 3 900 12 10 1000 800 4 6 X 3 130 KTR 13 5 800 630 4 6 X 3 650 10 10,690 items

MIOM : Meghahatuburu Iron Ore Mines, Distt: West Singhbhum, Jharkhand – 833223.

BIM : Barsua Iron Mines, P.O. Tensa, Distt. Sundergarh, Odisha – 770042.

KTR : Kuteshwar Limestone Mines, Post: Barhi, Distt: Katni, Madhya Pradesh - 483770.

GOM : Gua Ore Mines, Distt: West Singhbhum, Jharkhand - 833221.

BOM : Bolani Ores Mines, Distt: Keonjhar, Odisha – 758037.

KIOM : Kiriburu Iron Ores Mines, Distt: West Singhbhum, Jharkhand – 833222.

1.3 It may be noted that Bidder has to participate for both the markets. Each market comprises of different sizes and lengths as mentioned above. Bidders shall quote a consolidated price for each market and that he has considered all the items / sizes included in that particular market.

1.4 Offer must be submitted individually for each market and it will be assumed that he has quoted for both the markets separately considering all the items in each market and covering full tendered quantity.

1.5 Evaluation will be made on Market wise L-1 tenderer on total Landed Cost basis on net of Input Tax Credit. Letter of Acceptance (LOA) / Purchase Order will be placed for marketwise L-1 tenderer.

1.6 After a bidder becomes L-1 for a particular market, he will be asked to submit the breakup of prices for individual sizes comprising in that market. For example if a bidder becomes L-1 for Market-I on the basis of single consolidated price (RA or Physical Sealed Bid), then he will be asked to give breakup of his price for different sizes comprising the Market-1. In other words, Page 6 of 50

he will be asked to mention individual rates for different sizes for Market-I such that total of different sizes is equal to the single consolidated price (RA or Physical Sealed Bid) for Market-I.

1.7 IMPORTANT: In case Bidder fails to give breakup for all the sizes in full quantity for the Market (s) for which he has become L-1, then RMD reserves the right to arrive at break-up on its own for placement of order and the same will be binding on the party.

1.8 Tender :

The tender shall be submitted in triplicate and shall comprise of 3 (Three) parts:

Part A - Earnest Money Deposit (EMD) Part B - Technical Bid and Commercial Bid Part C - Reverse Auction / Physical Sealed Price Bid

1.9 Submission of Tender :

Tender to be submitted in 3 (Three) part bid , in separate sealed envelopes, as detailed below :

 Envelope – 1:

EMD shall be enclosed duly superscribed as ‘Part A – EMD along with Tender reference and Market reference’.

 Envelope – 2:

Technical Bid & commercial bid shall be enclosed, duly superscribed as ‘Part B–Technical & Commercial Bid’ along with Tender reference and Market reference’.

 Envelope –3:

Price Bid for each market shall be submitted in separate sealed envelopes superscribed with “Price Bid for Market No.___” and all the price bids shall together be enclosed in a separate bigger envelope duly superscribed as ‘Part C– Price Bid’ along with Tender references.

1.10 Price discovery shall be done by Reverse Auction (RA). In case it is not feasible for SAIL-RMD to conduct RA, or if RA fails, then price discovery will be by opening of physical price bids. The modality of price discovery as decided by SAIL-RMD shall be binding on all tenderers and shall be intimated to the techno-commercially acceptable bidders, in advance.

All the 3 (Three) envelopes shall be together enclosed in a fourth envelope duly superscribed with the Tender reference, date, due date of submission of tender , Markets for which offer is submitted and addressed to Dy. General Manager (MM), SAIL-RMD, 6th Floor, Industry House, 10-Camac Street, Kolkata - 700017.

The name of the Tenderer must be clearly indicated on top of this envelope.

The tender must be dropped in the Tender Box placed on the 6th Floor, Industry House, 10, Camac Street, Kolkata– 17 before the due date and time of submission. The tender received through post / courier service will also be accepted if received before the due date and time of submission.

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1.11 ENVELOPE- 1 : PART- A : Earnest Money Deposit (EMD) :

Earnest Money (EM) of Rs 15,00,000/= (Rs Fifteen Lakhs Only) can be deposited in the form of online transfer - NEFT, RTGS, SWIFT / TT remittance. The DD / Pay Order / proof of online transfer, should be placed in a separate sealed Envelope-1 duly superscribed “EMD”.

The EMD can also be submitted in the form of a Bank Guarantee for the prescribed value which must be in the given (enclosed) format (Annexure – 2) on a Non Judicial Stamp Paper of value Rs 100/-. It must have been issued by any Branch of a Scheduled Commercial Bank (Except Co-operative & Gramin Banks) at Kolkata and it must be enforceable at Kolkata. The Bank Guarantee, so submitted, shall have a validity of Six(6) months from the date of the offer along with a further two month period for making claim / extension with the issuing Banker. Bank Guarantee shall be extendable on demand.

 For MSEs, the exemption from Earnest Money is to be granted only on submission of valid notarized copy of certificate having a valid Entrepreneurs Memorandum (EM) number. SSI / NSIC certificate holders should also submit a copy of Entrepreneurs Memorandum.

 EMD can also be paid in the form of a A/c Payee Demand Draft / Pay Order drawn in favour of “Steel Authority of India Limited –Raw Materials Division ” on any Scheduled commercial Bank (except Co-operative and Gramin Banks) and payable at Kolkata. The DD / Pay Order / proof of online transfer / transaction must be submitted with the offer in the envelope titled Earnest Money Deposit.

The bank account details of SAIL-RMD are as below:

ACCOUNT HOLDERS NAME: STEEL AUTHORITY OF INDIA LIMITED, RAW MATERIALS DIVISION, KOLKATA

BANK & BRANCH : STATE BANK OF INDIA, CAG BRANCH, RELIANCE HOUSE, JAWAHARLAL NEHRU ROAD, KOLKATA- 700071

ACCOUNT NUMBER: 30672040728

IFSC CODE: SBIN0009998

SWIFT NO. : SBININBB175

The EMD of the unsuccessful tenderers shall be returned within thirty (30) days from the date of placement of LOA.

The EMD of the successful tenderer (s) shall be returned after receipt of Security Deposit.

No request for adjustment of earlier dues in place of Earnest Money would be entertained. However, Small Scale Units and Public Sector Units / Govt. Undertakings will be exempted from submission of EMD. Micro & Small Enterprises (MSEs)/ PSUs/ Govt. Undertakings and Co-operative Societies etc. may be exempted from submission of EM as per Government policy.

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Micro & Small Enterprises (MSEs) / PSUs / Govt. Undertakings and Co-operative Societies etc., may be exempted from submission of EM as per Government policy. In case of PSUs, a declaration of being a PSU may be submitted in lieu of EMD.

For MSEs, the exemption from Earnest Money shall be granted only on submission of valid notarized copy of certificate having a valid Entrepreneurs Memorandum (EM) number. The EM Part-II should clearly show that they are registered for Conveyor Belt. SSI/NSIC certificate holders should also submit a copy of Entrepreneurs Memorandum.

No interest shall be payable on EMD. No request for adjustment of earlier dues in place of EMD requirement shall be entertained.

The techno-commercial bid of only those parties who have submitted requisite EMD OR Valid documents towards EMD exemption, shall be opened.

In case the firm is exempted from submission of EMD, The documents for availing the exemption is to be given in Envelope-1 duly sealed and duly super scribed “Earnest Money (Exemption) for SAIL/RMD/Conveyor Belts/OT/2018-19, Dt 26/04/2018 and Market reference”

1.12 Downloading (from SAIL tender Website) of Tender Document :

The interested bidders may download the tender document from SAIL Tender Website (https://sailtenders.co.in) free of cost. No hard copy of tender document shall be issued by SAIL-RMD. Any extension of due dates of tender or change in scope etc. shall be available only on SAIL tender website and may not be published in newspapers. For information on any updates regarding tender, tenderers may log on to website.

1.13 ENVELOPE – 2: PART – B:

Techno-Commercial Bid (Comprising of Technical and Commercial Bids including Eligibility & Financial Capability documents).

 Technical Bid

Suppliers are required to fill up the Forms 1 & 2 (included in Section III) to indicate their technical capabilities, clientele, current capacity utilization, etc. Suppliers will also submit a format for test certificates as a part of the technical bid. (The actual test certificates however, will have to be submitted along with the supplies). Apart from the regular test certificate to be submitted as per IS, suppliers should also submit a test certificate for fabric that has been used. Supplier should confirm the specifications mentioned in section-I by submitting a signed copy along with the Techno-commercial bid. Documentary evidences are to be enclosed in support of the fulfilment of eligibility criteria of the tender.

 Commercial Bid

Suppliers are required to fill up forms 3 to 6 (included in section III) to indicate:

 Acceptance of techno-commercial terms specified in section II.  Potential sources of fabric  Preferred monthly delivery quantities and lead time  Applicable taxes and duties  Applicable freight, packing, forwarding etc.

 All the vendors are required to intimate clearly the minimum guaranteed market-wise monthly quantity that can be supplied by them to SAIL-RMD on regular & consistent basis.

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1.14 ENVELOPE- 3 : PART- (C) Price :

 The price discovery against this tender will be through RA and all the bidders whose offers are found techno commercially eligible and acceptable shall be eligible for participation in RA.

 If for any reason, it is not feasible for SAIL-RMD to conduct RA, or if RA fails, the sealed price bids of the eligible bidders may be considered for opening. In such case and provided that no change has been desired in original price bid submitted by the bidder, the eligible bidders may be asked to submit sealed decrement bid within the stipulated time period. In case the bidder doesn’t submit decrement bid within stipulated time, then it will be assumed that his decrement bid is nil. The decrement price bid received shall be opened along with the original price bid and evaluation of L-1 bidder shall be done considering the same.

 Please note the offer shall be submitted for all the sizes covered in a particular market

 The Physical Price Bid of each market should be submitted in separate sealed envelope super-scribing on the envelope market number and description and tender reference. All the sealed market wise price bids shall be put in bigger sealed envelope superscribing price bids for Market - I and Market – II. The L-1 party shall submit item-wise breakup of the price within 2 working days of opening of the price bids as per the format of SAIL RMD.

 The same shall be considered for evaluation in case RA is not feasible and SAIL decides on considering sealed price bids.

1.15 Arrangement of Tender

The tender shall be neatly arranged, legible and typewritten on white paper with consecutively numbered pages in solid binding. It should not contain any terms and conditions, printed or otherwise, which are not applicable to this tender.

Insertions, postscripts, additions and alternation shall not be recognized, unless authenticated by the tenderer’s signature.

The tenderer should note that the offer would stand summarily rejected if any portion of the price is indicated in Part – 2 (Technical and Commercial Bid) of the Tender.

1.16 Opening of Tenders :

The main sealed envelope containing all the four sealed will be opened on the due date and time indicated in the Tender Document, in the presence of the Tenderers or their authorised representatives who wish to be present. Immediately thereafter, on the same day, the envelope containing Part – A i.e. Earnest Money will be opened.

Part - B of the offer of those tenderers, whose Part – A is found in order, will be opened immediately thereafter.

The mode of Price Discovery shall be decided by SAIL-RMD and shall be intimated to the techno-commercially acceptable tenderers after techno-commercial evaluation.

1.17 Summary of Evaluation Process :

The bid evaluation process will comprise of two steps:-

 Step – I: Techno – Commercial evaluation

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 Step – II: Price Discovery (Reverse Auction / Physical Sealed Bids)

1.18 Techno – Commercial Evaluation : Step 1 :-

The Techno-Commercial evaluation process will comprise of the following:  The offers shall be evaluated in line with the techno-commercial terms incorporated in the NIT.  Each tenderer has to confirm that they can supply at least 3000 metres of Conveyor Belt per month to RMD mines against this tender.  Verification that the tenderers have agreed to the commercial terms specified in the TENDER (ref. sec-II).

On non-agreements of any Technical and commercial terms by any of the bidders, clarification may be sought from the bidders and in case of non - confirmation within the specified date, the offer is liable to be rejected. RMD may seek clarification on the data provided by suppliers in forms 3, 4, 5 & 6.

1.19 For the bidders, who have been found techno-commercially suitable, Price discovery shall be done either by Reverse Auction / opening of Physical price bids. The modality of price discovery shall be intimated to the techno-commercially acceptable bidders in advance. In the event of RA or, the market-wise L-1 Tenderer shall submit breakup of price as per the format enclosed at within 2 working days.

1.20 Discovery of Price / Evaluation of Price Bids – Step 2

a. Marketwise Price discovery shall be done through Bids through On-line Reverse Auction process of the techno-commercially suitable tenderers. b. The bids for all items will be evaluated on Marketwise basis taking Landed value i.e. lowest tenderer for each market Landed Cost Net of Input Tax Credit on GST Basis. c. Once the Reverse Auction is closed, tenderers shall NOT be allowed to revise their price and / or to withdraw their offer for any reason whatsoever. d. SAIL reserves its right to reject the results of RA without assigning any reason thereof.

If for any reason, it is not feasible for SAIL-RMD to conduct RA, or if RA fails, the sealed price bids of the eligible bidders may be considered for opening. In such case and provided that no change has been desired in original price bid submitted by bidder, the eligible bidders may be asked to submit marketwise sealed decrement bid within the stipulated time period. In case the bidder doesn’t submit decrement bid within stipulated time, then it will be assumed that his decrement bid is Nil. The decrement bid received shall be opened along with the original bid and evaluation of L-1 bidder shall be done considering the same.

1.21 L-1 Definition :

 For the markets, as detailed in section-I, single value Landed Cost Net of Input Tax Credit on GST is required to be quoted on market-wise basis. L-1 will be considered on market-wise basis. The market-wise L-1 Tenderer shall submit breakup of price as per the format within 2 working days. Break-up of price shall be given of F.O.R. Destination basis per meter which shall include Ex-works Basic Price, Packing & Forwarding, Applicable Taxes and duties, Freight and Transit Insurance.

1.22 Order Placement

 LOA / Purchase Order will be placed on market-wise L-1 tenderer for each market on Landed Cost Net of Input Tax Credit on GST Basis.

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1.23 Illegal Gratification

Any bribe, commission, gifts or advantages given, promised or offered by or on behalf of the tenderer or his partner, agent or servant or any one on their behalf to any Officer, Servant, Representative or agent of the Company or any person on their behalf in relation to the offering or to execution or this or any other contract with the company for showing or forbearing to show favour or disfavour to any person in relation to this or any other contract as aforesaid shall subject the tenderer to the cancellation of the contract as aforesaid and also make him liable to the payment of any loss or damage resulting from any such cancellation to the like extent.

1.24 Ground rules for participation

Suppliers should provide complete, clear and thorough response to all information requested in the TENDER document. If any one of the forms attached in section – III is not submitted or is incomplete in any respect, the bid is liable to be rejected.

Each supplier shall keep the offer firm and valid for acceptance by SAIL for a period of 45 days from the date of Online Reverse Auction or 90 days from the date of opening of offer, whichever is later.

1.25 Key Contact Person

Name & Address Phone/Fax No. Email id Designation Deepak Prakash, Materials Management Dy. General Department, 6th Floor, Manager (MM) Industry House, Ph : 033-22829219 [email protected] 10, Camac Street, Mob : 9477702026 [email protected] Kolkata-700017.

Offer is to be submitted in person or by registered post / courier before due date & time. Offers received after due date and time will be summarily rejected.

1.26 In case any specific adverse report is received against a tenderer, as an information or upon enquiry made by SAIL, in respect of capabilities and performance of the tenderers, before/ after receipt of tender but before the Online Reverse Auction / opening of the price bids, the quotation/ tender submitted by such tenderer shall be rejected. If such report is received after opening of price bids/ Online Reverse Auction, then also the quotation/ tender of that tenderer shall be rejected. The same will also cover parties who are banned by SAIL.

1.27 Only authorized representatives are permitted to witness tender opening (if so desired by the tenderer). Also, only authorized representatives are permitted for techno–commercial discussions. The representative should be empowered to provide all clarifications and take decisions on behalf of the bidder on the spot.

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SECTION – II

BASIC TECHNICAL & COMMERCIAL TERMS

SECTION II: BASIC TERMS: Comprising of technical and commercial terms as follows:

2.1 Basic Technical Terms

2.1.1 IS-1891: Specification

Conveyor Belt should be supplied as per latest specification of IS-1891, Part 1, 2 & 3 wherever applicable with the following exceptions:

. For Nylon fabric, the maximum elongation should be 3%. For EP elongation shall be 2.5 %.

. There should not be any longitudinal joints in the belt.

2.1.2 Fabric Quality

 Fabric should be procured from quality overseas manufacturers/suppliers namely DU PONT (USA), PERFORMANCE FIBRES (Formerly HONEYWELL, USA), OLBO (Germany) or indigenous supplier’s viz. SRF, MADURA INDUSTRIAL TEXTILES, NIRLON, for nylon & EP fabric.

 At the time of supply, relevant certificates (as per para 2.2.6 of this TENDER) are to be submitted from the approved fabric sources only.

2.1.4 Joints

The Belts may be operated by fasteners joints as and when necessary.

2.1.5 Patch Repair

A maximum of 4 patch repairs per 100 mtrs of belt length, only on the top or bottom portion is acceptable. The maximum permissible area of a patch repair is (W/3) sq. where W is the width of the belt.

2.1.6 Belt Length & Roll length

The tolerance on belt length should be from -0.5 to +2% as per IS : 1891 of the ordered belt length. However payment will be made as per ordered length only.

 Cumulative length of the belt should be painted at every 10 mtrs. On the carrying side of the belt and at the end of every belt roll.

The belts should be supplied in roll lengths of 200 Mtrs in case the ordered length is more than 200 mtrs.

2.1.7 Belt Thickness

The total belt thickness, wherever required, is specified in the TENDER and shall be mentioned in the purchase order. Tolerance on total belt thickness and core thickness will be as per IS : 1891. The suppliers are to strictly adhere to the belt thickness mentioned in the purchase order.

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2.1.8 Packing

 For belt rolls (width < 1050 mm and length > 100 mtrs) or (width >= 1050 mm & length > 50 mtrs) :

 Packing should be wooden drums with central pipe diameter > 110 mm and thickness minimum 5 mm & side plate should be preferably square with minimum 5 mm thickness.

 A central spool with tie rods at the centre of the wooden casing should be provided to facilitate handling and unrolling at site. The spool should be strong enough to withstand the weight of the belt.

 To protect the belt rolls from sunlight and rain during transportation & storage the belt roll must be covered properly on top and sides with water resistant packing.

 For all other belt rolls, supplier need not pack the belts in wooden drums. However the belts are to be supplied with a central spool and a pipe (as mentioned above) with water resistant packing.

2.1.9 Marking

 Marking on Drums: Suppliers will have to provide the following markings (in paint) on the drum/ roll as applicable

 Manufacturers belt roll identity no.  Consignee  Consignor  Purchase order no. and date  Belt specification  Quantity in metres  Weight in kilograms  Material UCS Code

 Marking on Belts: As per IS: 1891 and unique belt identification number duly embossed within 200mm of the edge. This marking shall be repeated at regular intervals along the length of the belt as specified in IS: 1891.

 Other technical specifications:

a) Adhesion strength :

i. Top Cover to Ply – 10.00 N/mm (minimum) ii. Bottom Cover to Ply – 10.00 N/mm (minimum) iii. Ply to Ply – 12 N/mm (minimum)

b) Abrasion loss – 120 cubic mm (maximum) c) Elongation – 3% (maximum) d) Negative tolerance on carcass thickness as mentioned against each belt is not acceptable. e) Test certificate is to be submitted as a proof in support of the above mentioned parameters. f) Other properties should be as per IS 1891 part-1 latest and IS 3400-1987.

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It may be noted that the conveyor belts will be used in very adverse conditions in steep downhill conveyors carrying Iron Ore.

2.2 Commercial Terms & Conditions

2.2.1 Validity of offer:

Validity for Sealed Price bids should be 90 days from the date of opening of the Techno- commercial bids. In case of Reverse Auction (RA) the offer validity should be 45 days from the date of Reverse Auction.

2.2.2 Consignee:

Manager (Elect), I/c MM, Steel Authority of India Ltd, Raw Materials Division, Kuteshwar Limestone Mines, Post: Barhi, Dist: Katni, Madhya Pradesh - 483770.

Dy. General Manager (MM), Steel Authority of India Limited - Raw Materials Division, Gua Ore Mines. P.O. Gua, Dist : West Singhbhum, Jharkhand – 833213.

Asstt. General Manager (MM), Steel Authority of India Limited - Raw Materials Division, Barsua Iron Mines, P.O. Tensa, Distt. Sundergarh, Odisha – 770042.

Dy. General Manager (MM), Steel Authority of India Ltd, Raw Materials Division, Meghahatuburu Iron Ore Mines, Dist: West Singhbhum, Jharkhand – 833223.

Asstt. General Manager (MM), Steel Authority of India Ltd, Raw Materials Division, Bolani Ores Mines, Dist: Keonjhar, Odisha – 758037.

Sr. Manager (MM), Steel Authority of India Ltd, Raw Materials Division, Kiriburu Iron Ore Mines. P.O. Kiriburu, Dist: West Singhbhum, Jharkhand - 833222

2.2.3 Price :

The offer shall be submitted on F.O.R. RMD MINES site basis which shall include basic price, packing, forwarding, freight, transit insurance and applicable taxes. Break-up of Landed Cost Net of Input Tax Credit on GST price shall be submitted by the L-1 party.  The prices shall remain firm till supplies are completed.

2.2.4 Payment terms:

 100% will be made by the respective Mines against GRN/ GARN on presentation of bills supported by the documents enumerated in section 2.2.7.  Payment will be made within 30 days of GRN/ GARN and submission of bills  In case the party is interested in receiving payment through RTGS they may indicate the same with details.

2.2.5 Paying Authority:

Sr. Manager (F&A), Steel Authority of India Ltd, Raw Materials Division, Meghahatuburu Iron Ore Mines, Dist: West Singhbhum, Jharkhand – 833223.

Asstt. General Manager (F&A), Steel Authority of India Limited - Raw Materials Division, Gua Ore Mines, P.O. Gua, Dist : West Singhbhum, Jharkhand – 833213.

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Asstt. General Manager (F&A), Steel Authority of India Limited - Raw Materials Division, Barsua Iron Mines, P.O. Tensa, Distt. Sundergarh, Odisha – 770042.

Asstt. General Manager (F&A), Steel Authority of India Ltd, Raw Materials Division, Bolani Ores Mines, Dist: Keonjhar, Odisha – 758037.

Sr. Manager (F&A), Steel Authority of India Ltd, Raw Materials Division, Kuteshwar Limestone Mines, Post: Barhi, Dist: Katni, Madhya Pradesh - 483770.

Sr. Manager (F&A), Steel Authority of India Ltd, Raw Materials Division Kiriburu Iron Ore Mines. P.O. Kiriburu, Dist: West Singhbhum, Jharkhand – 833222.

2.2.6 Documents to be submitted with supplies:

 Copy of invoice / delivery challans in triplicate along with GST to the individual consignee.  Guarantee/Warranty certificate (for 12 months from date of installation or 18 months from the date of supply or which ever is earlier).  For fabric used in the conveyor belt supplied, the following documents are to be submitted:

 Copy of Invoice for procurement of fabric  Fabric manufacture’s test certificate.  Certificate from the supplier indicating the roll numbers of the fabric used.  Test certificate of the belt supplied should also include the total belt thickness and other technical parameters.

2.2.7 Documents to be submitted with bills :

 Invoice/ Bill in triplicate  Consignment note/ GRN/ GARN/ RC as applicable. The supplier to quote the relevant GST in all documents pertaining to payment (i.e. Invoice/ challan, Consignment note/ GRN/ GARN/ RC). The purchase order no. and date should be quoted in all bills.

2.2.8 GST :

Bidder to confirm the following clause and provide GST related details as indicated at Annexure- VI :

1. For the purposes of levy and imposition of GST, the expressions shall have the following meanings:

b) GST - means any tax imposed on the supply of goods and/or services under GST Law.

c) Cess – means any applicable cess, existing or future on the supply of Goods and Services as per Goods and Services Tax (Compensation to States) Act, 2017.

d) GST Law - means IGST Act 2017, CGST Act 2017, UTGST Act, 2017 and SGST Act, 2017 and all related ancillary Rules and Notifications issued in this regard from time to time.

1. The rates quoted by the Vendor/Supplier/Contractor shall be inclusive of all taxes, duties, levies and Cess except GST. Vendor/Supplier/Contractor has to clearly show the amount of GST separately in the Tax Invoices raised by them. Further, it is the responsibility of the Vendor/Supplier/Contractor to make all possible efforts to make their accounting and IT

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system GST compliant in order to ensure timely availability of Input Tax Credit (ITC) to SAIL- RMD.

2. Evaluation of L-1 prices shall be done based on landed cost net of Input Tax Credit of GST, if available to SAIL-RMD. SAIL-RMD shall evaluate the offers on the basis of the quoted rates only and any claim subsequently by the Vendor/Supplier/Contractor for additional payment/liability shall not be admitted and has to be borne by the Vendor/Supplier/Contractor. The supplier under Composition Scheme should carefully understand the implication of Input Tax Credit (ITC) before quoting the rates.

3. For the purpose of this contract, it is agreed between the parties that if any new taxes, duties or levies other than GST is introduced subsequent to the final date of submission of tender or reverse auction by the Central/State Government & Local Authorities and such new taxes, duties or levies become payable, then an equitable adjustment on account of new taxes, duties or levies in the contracted price shall be made which shall be subject to the production of documentary evidence by the Vendor/Supplier/Contractor. This provision shall be applicable only during the original period of contract. However, during the extended period of contract, if any, this provision shall be applicable as follows : a. If input tax credit (ITC) is available, the adjustment in contract price for such new tax shall be made. b. In other cases (i.e. where tax credit is not available), adjustment in contract price shall be made only if the new tax is enacted during the period of extension arising out of reasons attributable to RMD.

4. In case of variation (increase/decrease) in the rate of GST after the final date of submission of tender or reverse auction, the said revised rate shall be reimbursed or recovered on production of relevant statutory documentary evidence. This provision shall be applicable only during the original period of contract. However, during the extended period of contract, if any, this provision shall be applicable as follows :

a. If input tax credit (ITC) is available, the said revised rate shall be reimbursed or recovered.

b. In other cases (i.e. where input tax credit is not available), the said revised rate shall be reimbursed only if the reasons for extension of the contract is attributable to SAIL-RMD. In any case, recovery shall be made in case of a downward variation in the rate of tax.

5. Vendor/Supplier/Contractor agrees to do all things not limited to providing GST complaint Tax Invoices or other documentation as per GST law relating to the supply of goods and/or services covered in the instant contract like raising of and/or acceptance or rejection of credit notes/debit notes as the case may be, payment of taxes, timely filing of valid statutory Returns for the tax period on the Goods and Service Tax Network (GSTN), submission of general information as and when called for by SAIL-RMD in the customized format shared by SAIL-RMD in order to enable SAIL-RMD to update its database, etc. that may be necessary to match the invoices on GSTN common portal and enable SAIL-RMD to claim input tax credit in relation to any GST payable under this Contract or in respect of any supply under this Contract.

6. In case Input Tax Credit of GST is denied or demand is recovered from SAIL-RMD by the Central/State Authorities on account of any non-compliance by Vendor/Supplier/Contractor, including non-payment of GST charged and recovered, the Vendor/Supplier/Contractor shall indemnify SAIL-RMD in respect of all claims of tax, penalty and/or interest, loss, damages, costs, expenses and liability that may arise due to such non- compliance. SAIL-RMD, at its discretion, may also withhold/recover such disputed amount

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from the pending payments of the Vendor/Supplier/Contractor and /or also from any sum payable to the contractor by any other SAIL Plant or Unit.

7. Vendor/Supplier/Contractor shall maintain high GST compliance rating track record at any given point of time.

8. Vendor/Supplier/Contractor is required to pass on the benefit arising out of introduction of GST, including seamless flow of Input Tax Credit, reduction in Tax Rate on inputs as well as final goods by way of reduction of price as contemplated in the provision relating to Anti- Profiteering Measure as per CGST Act, 2017.

9. Vendor/Supplier/Contractor shall avail the most beneficial Notifications, abatements, exemptions etc., if any, as applicable for the supplies under Goods and Service Tax Act.

Please note for RMD Mines, which is located in Jharkhand State, Odisha & Madhya Pradesh, the details regarding GST is as under :

For Jharkhand :

i. The Principal Place of Business is :

Steel Authority of India Ltd., Bokaro Steel Plant, Bokaro Steel City, Jharkhand – 827 001. ii. Additional Place of Business is :

Steel Authority of India Ltd, Raw Materials Division, Gua Ore Mines, Dist: West Singhbhum, Jharkhand - 833221.

Steel Authority of India Ltd Raw Materials Division Meghahatuburu Iron Ore Mines, Dist: West Singhbhum, Jharkhand – 833223.

Steel Authority of India Ltd Raw Materials Division Kiriburu Iron Ores Mines, Dist: West Singhbhum, Jharkhand – 833222.

For Odisha : iii. The Principal Place of Business is :

Steel Authority of India Ltd., Rourkela Steel Plant, Rourkela, Odisha - 769011 iv. Additional Place of Business is :

Steel Authority of India Ltd, Raw Materials Division, Bolani Ores Mines, Dist: Keonjhar, Odisha – 758037.

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Steel Authority of India Ltd, Raw Materials Division, Barsua Iron Mines, Dist: Sundergarh, Odisha – 770042.

For Madhya Pradesh :

v. The Principal Place of Business is :

Steel Authority of India Ltd, Central Marketing Organization (CMO), Branch Sales Office (BSO), Indore, Madhya Pradesh - 452001

vi. Additional Place of Business is :

Steel Authority of India Ltd, Raw Materials Division, Kuteshwar Limestone Mines, Post: Barhi, Dist: Katni, Madhya Pradesh - 483770.

vii. GST Registration No. (GSTIN) of Bokaro Steel Plant is 20AAACS7062FAZJ. GST Registration No. (GSTIN) of Rourkela Steel Plant is 21AAACS7062F2ZP. GST Registration No. (GSTIN) of Central Marketing Organization (CMO), is 23AAACS7062F1ZM.

2.2.9 In- view of the requirement of upcoming GST regime, you are also requested to furnish the following details pertaining to you :

i. GST Registration Number (GSTIN). ii. Harmonized System of Nomenclature (HSN) for the products being offered to RMD. iii. Service Accounting Code (SAC) for the services being provided to RMD. iv. Detail address of the Principle Place of Business as per your GST Registration. v. Detail address of Additional Place(s) of Business as per your GST Registration.

2.2.10 Penalty and Recovery:

 In case, belt lengths are found short in length even at the time of actual use than the invoice quantity, penalty @3 times (three times) the unit price on Landed Cost Net of Input Tax Credit on GST basis shall be imposed for the short length of belts.

 RMD reserve the right to make any recoveries including penalties, short receipt and rejection, etc., from any of the supplier’s subsequent bills.

2.2.11 Delivery :

 The terms of delivery shall be on door delivery basis at respective Mines.

 Delivery is to commence within 2 months of placement of Letter of Acceptance (LOA) and shall be completed within 9 (Nine) months from the date of PO. The detailed schedule shall be indicated in the Purchase Order.

Quantity which can be supplied per month to SAIL-RMD is to be clearly indicated in Form-5.

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2.2.12 Inspection:

SAIL-RMD reserves the right to inspect the belt at Manufacture’s premises. The firm shall inform about the readiness of the material to enable SAIL-RMD to depute inspection agency for inspection or waive pre-dispatch inspection. In case of waiver of pre-dispatch inspection, conveyor belts shall be dispatched along with the Test Certificate & Guarantee Certificate and other document as per clause 2.2.6.

In case of pre dispatch inspection the original Fabric Material Test Certificate (MTC) and Fabric Invoice of the fabric-manufacturer will be shown to SAIL, RMD’s Inspecting officer during pre-dispatch inspection. Notarised Fabric MTC of fabric-manufacturer, Notarized Fabric Invoice of fabric-manufacturer, certificate indicating conveyor belt nos. & the corresponding roll no. of fabric used is to be furnished by the supplier to Inspecting Officer.

Testing of belts:

 SAIL will also have the option to go for third party testing from buyer’s chosen test houses. The sample for testing shall be drawn jointly during pre-dispatch inspection stage. Check sample shall also be drawn jointly on receipt of the belt at site which will be kept for testing, in case of any quality complaints / premature failure, after putting it to use. The result of the test of the check sample will be binding on the seller. Even for the cases where sample has been drawn for testing at manufacturer’s premises, in case of any quality complaints / premature failure, the report of the third party testing of check sample, from the test house chosen by the buyer, shall be final and binding.

 Sample Testing: - During pre-dispatch inspection at firm’s premises, buyer’s inspection officer may take the sample from any portion of the belt. For this, the individual belt roll from which sample is drawn will have to be cut into two pieces each. After sample is taken out, the two portions of those belt rolls will be joined by manufacturer through hot vulcanizing process. The length of the belt after hot jointing of the two portion of the belt will be considered for supply and invoicing. Manufacturer will have to keep sufficient margin in length to facilitate hot vulcanization so that the final length is as per the order.

 Sample and belts will be stamped by Buyer’s inspection officer and sample will be sent by buyer to buyer chosen lab for testing. Testing expenses charges shall be borne by buyer.

 Apart from sample testing, other checks like dimensional, visual and qualitative as may be decided by buyer will be conducted at firm’s premises by buyer’s inspection officer. The purchaser may also check for the fabric used by the supplier based on the certificate submitted for roll number of the fabric used to manufacture the belt with respect to invoice copy of fabric procured. SAIL-RMD may also inspect the belt at their own site for reconfirming the above.

 Supplier shall undertake to replace free of cost, any item not conforming to specifications as mentioned in the purchase order. The replacement should be completed within 2 (Two) months from the date of receipt of complaint by the supplier.

 SAIL also reserves the right to conduct stage inspection at the premises of the supplier as and when deemed with due intimation.

 The supplier shall hold joint inspection after 3 (Three) month from installation and every six months thereafter or as decided jointly to ascertain the performance of the belt and suggest corrective actions, if any, for better life of conveyor belt.

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 Inspection Request to be sent by supplier to SAIL, RMD at least 03 weeks in advance, before the delivery schedule.

2.2.13 Despatch and Insurance:

Despatch is to be made by Road. Freight and insurance charges to be paid by the supplier. 2.2.14 Issuance of Purchase Order :

RMD–HO–Kolkata as the centralized procurement agency shall issue Letter of Acceptance (LOA) for the conveyor belts indicating all the terms and conditions etc. The Purchase Order shall be issued by respective Mines in line with the terms and conditions of the LOA. Supplies to individual Mines shall be effected as per Purchase Order.

2.2.15 Rescinding of Contract:

SAIL-RMD reserves the right to suspend/cancel/short close the order at any point of time.

2.2.16 Liquidated Damages :

In event of supply not being effected within the contractual delivery schedule liquidated damages @1%, not by way of penalty, of the value of the materials without taxes, duties & freight, per month of delay or part thereof, subject to maximum of 5%, is recoverable from the supplier without prejudice to the rights of Purchaser to procure the balance material at the risk and cost of the supplier. The payment or deduction of such damages shall not relieve the Supplier from the contractual obligations to complete the supply or balance portion thereof in time as stipulated in the Contract.

Note: Recovery of Liquidated Damages (LD) wherever due shall be made only after issuing GST invoice by Mines in the name of the supplier with Levy of GST at the applicable rate on the amount of LD to be recovered. Hence recovery of LD will always be accompanied with further recovery of GST at the applicable rate on such LD amount. However realization of GST on recovery of LD shall normally be available for input tax credit benefits in the hands of Contractor who is registered under GST.

2.2.17 Risk Purchase Notice and Alternate Procurement Action:

If the Supplier fails to deliver the conveyor belts either in full or in part, within the prescribed delivery period, the Purchaser shall be entitled at his option to take alternate procurement action, at the risk & cost of the supplier for the unsupplied portion of the belts for which delivery has expired without canceling the contract in respect of the belts not yet due for delivery, or to cancel the contract based on progress of work, including stores not due for delivery, and, if thought fit/necessary, to purchase the belts at the risk and cost of the Supplier. The price differential in case of higher cost to SAIL, if any, shall have to be borne by the defaulting supplier. Moreover the defaulting supplier shall have no claim over the quantity, which they failed to supply.

2.2.18 Rejection Clause:

Material rejected at the stores of mines must be removed by the supplier within 45 days from date of receipt of intimation of rejection. Such rejected material shall lie at the supplier’s risk from the time of rejection. If not removed within 45 days, the purchaser shall have the right either to return the rejected material, carriage forward at the supplier’s risk, or to dispose of, or segregate such, material at the supplier’s risk and account. The purchaser may also retain such portions of the proceeds as may be necessary to cover any loss or expense by or on behalf of the purchaser in connection of the said sale. Freight to destination shall be

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recoverable from the supplier at the rates of the authorized transporter of the respective plant/ mines.

2.2.19 Guarantee / Warranty :

The supplier must replace, free of charge, the conveyor belts which owing to defect in design, material or workmanship fail or show signs of failure at any time within 12 months from date of installation / operation or 18 months from date of delivery, whichever is earlier.

2.2.20 Premature Failure of Belts:

In case of premature failure of a belt within the warranty period as stipulated in clause 2.2.19, due to manufacturing defect, the supplier should make good the belt by way of free replacement in full or part, as decided by joint inspection. Supplier should attend to such calls within 7 days of receipt of letter from SAIL for joint inspection. For the purpose of determining the replacement length and value, the life obtained shall be compared with the average life of previous 3 normal changes/replacement.

If the issue is not settled within 30 days from the date of the initial letter, then SAIL reserves the right to recover full material value of the failed belt from the running bills of the party.

2.2.21 Claims:

In case any package is found damaged externally at the time of receipt at the respective plant/mine sites, such package would be opened for detailed checking by the purchaser’s representative. A report would be sent to the supplier who should arrange for immediate replacement, in case any item is found missing or damaged. In case materials are found in damaged condition for reasons attributable to the supplier, a claim in this regard will be intimated to the supplier within 45 days from the date of receipt of materials at destination. The claim will be corroborated by the investigation report made by the authorized representative of the purchaser with the participation of the suppliers’ representative who may like to be present. The purchaser will give sufficient advance notice to the supplier for deputing his representative.

2.2.22 Legal Jurisdiction

All suits and legal proceedings by or against SAIL – RMD – mines in any matter arising out of the tender shall be triable only by the appropriate Civil Court at Kolkata.

2.2.23 Deduction(s) from Contract Price

All cost/charges/damages or expenses which the purchaser may have paid, for which under the contract the supplier is liable, may be deducted by the purchaser from any money due or becoming due to him under the contract or may be recovered by action of law or otherwise from the supplier.

2.2.24 Security Deposit:

a. The successful tenderer shall be required to deposit within 2 (Two) weeks from the date of placement of order, a Security Deposit of 5% of the Purchase Order in favour of ‘SAIL – Raw Materials Division’ in the form of Demand Draft/ Bank Guarantee from scheduled Banks except Gramin & Co-operative Bank as per our prescribed format and payable by any nationalised scheduled bank at Kolkata. The Bank Guarantee shall remain valid upto 90 days from the date of receipt of last lot of belts. Bank Guarantee shall be extendable on demand.

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b. If the Contractor/ Seller/ Successful tenderer fails to provide the security within the period as indicated at (a), such failure will constitute a breach of the contract and Purchaser/ SAIL- RMD shall be entitled to make other arrangements at the risk and expense of the contractor / seller . c. No claim shall lie against the Purchaser/ SAIL-RMD either in respect of interest if any due on Security Deposits or depreciation in value. d. On due performance and completion of the contract in all respects the Security Deposit will be returned to the contractor without any interest on presentation of an absolute “No demand certificate. e. SAIL-RMD reserves the right to encash the BG, in case of any violation of terms and conditions of the contract by the supplier.

2.2.25 Exclusions/Deviations

Exclusions/Deviations in the offer, if any, shall be clearly stated under separate heading “EXCLUSIONS/DEVIATIONS” quoting the respective section numbers in this TENDER document with justification. Such deviations shall be subject to purchaser’s approval.

2.2.26 Exceptions to the Tender Document:

SAIL, in its sole discretion, unconditionally and without assigning any reason, reserves the right-  To accept or reject the lowest offer or any other tender or all the tenders.  To accept any tender in full or in part.  To apportion the total quantity amongst different tenderers.  To order for the quantities in any combination of items mentioned in the TENDER.  To increase or decrease quantities for ordering limited to +/- 25%.

2.2.27 General Terms and Conditions

The general conditions of contract governing supply contracts of SAIL (SAIL P-1) shall apply except to the extent amended herein.

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TENDER FOR Conveyor Belts

SECTION – III

FORMS TO BE FILLED IN BY THE SUPPLIERS (A) To be submitted as part of TECHNO-COMMERCIAL BID – Part A

Form 1 : Basic information about your company

Form 2 : Your technical capabilities

Form 3 : Details of fabric manufacturers

Form 4 : Declaration for acceptance of commercial terms

Form 5 : Delivery capabilities and lead time

Form 6 : Taxes

Form 7 : Format for Acceptance of Commercial Terms, General Terms and Conditions

(B) To be submitted as part of PRICE BID – Part B

Form 8 : Format for submitting last quoted prices

Annexure – 1: (A) & (B) to be submitted as per Instructions given in tender.

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FORM – 1 : BASIC INFORMATION ABOUT YOUR COMPANY

INSTRUCTIONS TO FILL UP THE FORM :

1. Please use this form to specify details on your production capabilities and clientele. 2. In list of clientele, mention only clientele with whom your company has significant share of business. 3. Please use the form as a proforma / format. Use additional space to provide relevant information. 4. Fill up the blank spaces.

5. COMPANY NAME:

6. OWNERSHIP DETAILS:

7. CONTACT PERSON AND DESIGNATION :

8. CONTACT ADDRESS :

PHONE FAX E-MAIL

9. FINANCIAL DETAILS:

YEAR TURN OVER (Rs. In Lakhs) PROFIT / LOSS (Rs.Lakhs) 2012 – 2013 2013 – 2014 2014 – 2015 2015- 2016 2016 - 2017

10. PAST INDUSTRIAL RELATION TRACK RECORD

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FORM – 2 : DETAILS ON TECHNICAL CAPABILITIES / PAST TRACK RECORD :

INSTRUCTIONS TO FILL UP THE FORM :

1. Please use this form to specify details on your production capabilities and clientele. 2. In list of clientele, mention only clientele with whom your company has significant share of business. 3. Please use the form as a proforma / format. Use additional space to provide relevant information. 4. Fill up the blank spaces.

1. COMPANY NAME:

2. CLIENTELE: QUANTITY SUPPLIED (METRES) Name of Address & 2012-13 2013-14 2014-15 2015-16 2016-17 the Party to phone / fax whom WIDTH WIDTH WIDTH WIDTH WIDTH no. supplied In mm In mm In mm In mm In mm <1050 >1050 <1050 >1050 <1050 >1050 <1050 >1050 <1050 >1050

3. TECHNOLOGY TIE UP / JOINT VENTURES DURATION TIE - UP WITH From To SCOPE OF TIE – UP

4. PRODUCTION FACILITIES AVAILABLE : SOURCE OF CAPACITY CURRENT CAPACITY FACILITY TECHNOLOGY (Please specify unit) UTILISATION (Percent) -Mixing Machine -Calendaring Machine -Belt Building Machine -Conveyor Belt Press -Aging Oven -Closed chamber mixing facility (>50 ltr) -Capability for > 1400 mm (W) belt -Others

5. TESTING / INSPECTION FACILITIES AVAILABLE : Page 26 of 50

FACILITY SOURCE OF TECHNOLOGY PARAMETERS TESTED Tensile testing Machine Abrasion testing Machine Drum Friction testing Machine Hardness tester Electrical resistivity testing machine etc.

FORM 3 : DETAILS OF FABRIC MANUFACTURERS

INSTRUCTION TO FILL UP FORM

1. Please indicate all your potential fabric suppliers

2. Fabric should be procured from DU PONT (USA), PERFORMANCE FIBRES (Formerly HONEYWELL, USA), OLBO (Germany) and other indigenous supplier viz SRF, MADURA INDUSTRIAL TEXTILES, NIRLON.

3. Please fill up the blank spaces.

1. COMPANY NAME :

2. FABRIC MANUFACTURERS :

NAME OF FABRIC DETAILS OF PLANT/PRODUCTION ADDRESS SUPPLIER CAPABILITIES

FORM 4 : DECLARATION FOR ACCEPTANCE OF COMMERCIAL TERMS AND CONDITIONS

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This is to certify that M/s (Name) ______

______

Who have their registered office at (Address) ______

______

______agree to all the

Techno - Commercial terms and conditions detailed in the Tender

(Tender No. Ref: SAIL/RMD/Conveyor Belts/OT/2018-19, Dt. : 26/04/2018)

VENDORS’ OFFER REFERENCE- ______

Signature and Seal

Date :

Place :

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FORM 5 : DELIVERY CAPABILITIES AND LEAD TIME

INSTRUCTION TO FILL UP FORM

1. Please indicate your monthly delivery schedule for the full quantity.

2. The information provided will however not be binding on SAIL and will be used to facilitate forming of delivery schedules at the time of order placement

3. Please fill up the blank spaces. 4. Party may please refer to the delivery schedule as per clause 2.2.11 of TENDER

COMPANY NAME :

2. DELIVERY CAPACITY AND LEAD TIME :

Monthly total quantity of belts offered for delivery to SAIL RMD Mines = mtrs per month.

Delivery Lead time (i.e. Time for starting of delivery from the date of Purchase Order) = ………days.

Item-wise delivery period quoted (should not exceed 9 months from the date of Purchase Order)

Item Size & Tensile strength of belt Delivery to be completed by (in days) Sl.No.

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FORM 6 : TAXES

INSTRUCTION TO FILL UP FORM

Please use this worksheet to specify the GST applicable for RMD Mines.

1. COMPANY NAME & CONTACT PERSON:

2. PLEASE INDICATE THE FOLLOWING APPLICABLE FOR YOUR COMPANY :

1. INCOME TAX PAN (Permanent Account No.) 2. Bank Account Number 3. Bank Name

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Form 7

(To be submitted on Supplier’s Letter Head)

Format for Acceptance of Commercial Terms, General Terms and Conditions and all other Terms of the TENDER

We ______having registered office at (Supplier Name)

______(Address)

agree to all the Commercial, General & other Terms & Conditions listed in the TENDER No: SAIL/RMD/Conveyor Belts/OT/2018-19, Dt. : 26/04/2018 for procurement of Conveyor Belts through On Line Reverse Auction / Physical Sealed Price Bid as may be decided by SAIL- RMD.

We confirm that we are in a position to supply material as per the specification given in TENDER. We have also understood the Reverse Auction Process and the Reverse Auction rules and special instructions given in the Enquiry. We agree to participate in the Reverse Auction and abide by the rules. We nominate an executive, whose details are given below, to put the bids on our behalf in case of Reverse Auction.

The details of the bidder authorised to bid on our behalf is as follows.

Name & Designation:

E-mail ID :

Contact phone nos. /mobile no.:

Address :

Fax no:

(Signature & Seal) Place: Date:

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Form 8 Format for submitting last quoted prices

(To be submitted on Company Letter Head of the Bidder)

(After conclusion of online Reverse Auction)

To,

Mjunction Services Limited 3rd Floor, Godrej Water Side, Salt Lake City Kolkata – 700 091

Fax: 033 – 66011720

Re : Procurement for Conveyor Belts for SAIL RMD against tender enquiry no. SAIL/RMD/Conveyor Belts/OT/2018-19, Dt.: 26/04/2018 and subsequent RA held on …………..

Reference above, we hereby confirm market-wise last quoted prices as applicable in the Online Procurement held on …………….. for centralized procurement of Conveyor Belts for SAIL RMD .

Sl No. Market Ref Total Quantity in meters Last Quoted Price for the market (Rs.)

1 Market –I as per clause 1.3 of 11818 Section – I of tender

2 Market - II as per clause 1.4 of 10690 Section – I of tender

We confirm that we are capable of supplying the items as above. We also confirm that we will submit item wise price break-up for each item of the market, within two working days from the date of online Reverse Auction.

Signature :

Name :

Designation :

Date :

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ANNEXURE – 1 : (A) & (B)

ANNEXURE – 1 (A)

REF. No. SAIL/RMD/Conveyor Belts/OT/2018-19, Dt. : 26/04/2018

FORMAT OF SEALED PRICE BID FOR MARKET – I : Belt size > 1050 mm

Market ref Total Quantity covering 13 Total Landed Cost Net of Input items (11 sizes) as per tender Tax Credit Requirement and in Rs specification

Market – I 11818 mtr

We hereby confirm that we are capable of supplying the item as per above.

Total Landed Cost Net of Input Tax Credit as above (in words) : Rupee______

Signature :

Name :

Designation :

Date :

NOTE :

1. THE PRICE BID SHOULD BE SUBMITTED IN A SEPARATE SEALED ENVELOPE WHICH SHALL BE SUPERSCRIBED “PHYSICAL PRICE BIDS – MARKET NO- I, TENDER NO SAIL/RMD/Conveyor Belts/OT/2018- 19, Dt.: 26/04/2018. The basis of evaluation shall be on market-wise Total Landed Cost Net of Input Tax Credit basis. The L-1 party shall submit item-wise breakup of items covered in the market as per the format of SAIL RMD within 2 working days.

2. Amount to be indicated both in figures and words.

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ANNEXURE – 1 (B)

REF. No. SAIL/RMD/Conveyor Belts/OT/2018-19, Dt. : 26/04/2018

FORMAT OF SEALED PRICE BID FOR MARKET–II: Belt Size ≤1050 mm

Market ref Total Quantity covering 13 Total Landed Cost Net of items (10 sizes) as per tender Input Tax Credit Requirement and specification in Rs

Market – II 10690 mtrs

We hereby confirm that we are capable of supplying the item as per above.

Total Landed Cost Net of Input Tax Credit as above (in words): Rupees ______

Signature :

Name :

Designation :

Date :

NOTE:

1. THE PRICE BID SHOULD BE SUBMITTED IN A SEPARATE SEALED ENVELOPE WHICH SHALL BE SUPERSCRIBED “PHYSICAL PRICE BIDS – MARKET NO- II, TENDER NO SAIL/RMD/Conveyor Belts/OT/2018-19, Dt. : 26/04/2018. The basis of evaluation shall be on market-wise Total Landed Cost Net of Input Tax Credit basis. The L-1 party shall submit item-wise breakup of items covered in the market as per the format of SAIL RMD within 2 working days.

2. Amount to be indicated both in figures and words.

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TENDER FOR Conveyor Belts

SECTION - IV

Reverse Auction Procedure

1. Brief description of the tender processing for On-line Reverse Auction is given below:

1) Bidders submit their techno commercial bid along with all the required documents as per the terms of enquiry, which are opened on the due date of opening of quotation. 2) All the Bidders whose offers are found techno-commercially acceptable become eligible for participating in price bidding through On-line Reverse Auction over Internet. 3) Non-placement of bid by an eligible bidder during the Reverse Auction event may adversely affect consideration of the bidder for the subsequent TENDER’s. 4) The Mjunction would intimate Date & Time for Start of Reverse Auction & duration of auction to the Bidders in advance. Login ID & Password specific to each Bidder is given and demonstration of bidding (On-line) process is given to enable each Bidder fully understand the process of bidding On-line. 5) Thereafter, at scheduled time the screen for On-line bidding is launched wherein the Bidder would put in their best offers through On-line bids in which the Start Bid Price can be reduced by the Bidders to secure orders for the supply of items/services. 6. All eligible Bidders having password can view the bidding screen after acceptance of online declaration on the computer screen and also enter their prices any number of times during the duration of bidding. 6) If it has been decided at tendering stage to distribute the Tendered quantity to more than one Bidder then after conclusion of reverse auction a screen for online matching of lowest price by all Bidder who have participated & placed a valid & accepted bid in the immediate previous stage, other than the L1 bidder, would be launched. Bidders other than L1 can confirm matching on L1 price on the screen.

The quantity would be distributed among the bidders based on the ranking of bidders at the conclusion of reverse auction and order would be placed on predetermined no. of parties from among the bidders who have placed their bid in all previous stages and matched L1 price.

2. Service Provider:

For conducting the Reverse Auction, Steel Authority of India Limited (SAIL) has engaged the services of Mjunction services Limited for conducting the Reverse Auctions. Mjunction is fully authorized to give clarifications / coordinate with the Bidder on behalf of SAIL w.r.t. conduct of Reverse Auction. Their address and contact details are as given below.

Mjunction services limited Corporate Office: Address : 3rd Floor, Tower – 1, Godrej Waterside, Plot – V, Block – DP, Sector – V, Salt Lake, Kolkata – 700091, West Bengal

Ph : 033 – 66133212, 9163348037 Fax: 033 – 66011720, 033 – 66011725 Contact Name : Manish Nandwana Phone : 9163348165 e-mail: [email protected]

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3. Role of Service Provider

Mjunction services limited is the agency (operator) primarily providing the platform for conducting the Reverse Auction. As the agency providing the auction engine, the role of SP would include:

i. Setup the auction based on tendered item details and bidding rules as mentioned in tender document. ii. Providing access through user-id protected by password to the approved bidders to participate in the auction. iii. Enhancing bidder awareness by providing them the details / steps of auction process to enable them participate in Reverse Auction and comfort with the auction mechanism and bidding rules. iv. Summarizing auction proceedings and communicating the outcome to SAIL.

4. Role of the Bidder The role of the bidder is outlined below: i. Give consent to online declaration containing Terms and Conditions pertaining to auction before the participation in online auction. Access to auction mechanism shall be provided only after such consent. Failure to provide any response to online declaration will be considered as rejection of the declaration & participation of vendor for such event will be denied. ii. Ensure that user-id and password to access the auction is not revealed to unauthorized persons. iii. Mjunction will explain the Reverse Auction process to all the prospective bidders and clarify issues, if any. It will be the responsibility of the tenderers to get them acquainted to their satisfaction with the On-line bidding process by thoroughly interacting with the Mjunction. Only SAIL will be empowered to approve any deviations from the TENDER document asked for by the Supplier Participate in the Reverse Auction with the aim of bidding to secure the auctioned items in the auction (being selected for supplying SAIL’s requirement in a Reverse Auction). iv. Convey last quoted price in writing to Mjunction immediately after close of Reverse Auction. v. Provide breakup of quoted price (if required) within stipulated time as mentioned in tender document or otherwise communicated. vi. In the event of winning an allotment, fulfill all obligations under the contract.

5. Conduct of the Reverse Auction. The Reverse Auction shall be conducted on pre-specified date & time communicated to all approved & eligible bidders through Auction notice. In the event of any problems being faced in the smooth conduct of the auction, Mjunction shall have the right to undertake one or more of the following steps:  Cancellation of auction/bid.  Locking of bidders account (suspension of operations in the account) etc. Such intervention may even happen without seeking prior concurrence of SAIL. MJ shall notify SAIL, clearly stating reasons, of such cancellation / suspension.

6. Standard Instruction and General Terms & Conditions:

The Standard Instruction and General Terms & Conditions provided herein govern the conduct of On-line Reverse Auctions operated by Mjunction. These rules cover the roles and responsibilities of the parties in the On-line Reverse Auctions on the Mjunction platform. Unconditional Acceptance to these General Terms & Conditions is a prerequisite for securing participation in the On-line Reverse Auctions on the Mjunction platform.

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1. During the Auction Bidders shall contact the Auction Room nos. (as mentioned in the auction notice) ONLY for any assistance/clarification regarding online bid submission. All calls to the auction room numbers are recorded for future reference and training. Calls made to any other contact numbers or mobiles (hand phones) will not be entertained during the auction period. Bidders are required to keep sufficient time in hand while calling to auction room during auction. Auction room numbers may be engaged and in case of call being made during last minutes their call may not be connected. Mjunction would not be responsible for any issue arising out of non-reachability /non – accessibility of auction room numbers. 2. Bidders shall ensure stable connectivity & use a fast and reliable internet connection. It is advisable to keep an alternate internet connectivity option in case of exigencies as Mjunction or SAIL will not be responsible for any dis-connectivity or infrastructure failure at bidder’s end and / or for reasons not attributable to Mjunction. Manual Extensions (forceful extensions) of auctions will not be provided at the request of a bidder. 3. Bidders are required to clarify all their technical/TENDER and/ or training related queries prior to commencement of the auction. No training related support shall be provided to bidders after commencement of online auction. For any training requirement during the run-time of auction, bidders are required to refer the training module sent to them prior to auction. 4. Bidders are required to be agile and alert during bidding. They shall keep their contact numbers free from any other calls so that Mjunction’s representatives can reach them easily whenever required. Do not register your number with “National Do not Call” service as you may receive auction intimation related SMS on the mobile number provided to us. Bidders are also requested to keep their email inbox open and accessible to receive any mail, if sent, during the event from Mjunction’s side. 5. Bidders are required to click on “Sign out” whenever they wish to leave the website. If they do not “sign out” properly and leave the website by closing the window directly they may receive a message at your next login attempt as “You are already logged in .Do you want to close the previous session and continue working”. In case of such message please ensure that no other representative of their company is logged in already with their credential before login. In case any bidder has signed out properly from your last session and no other representative of your company is logged in but still receiving the above mentioned message kindly change your password and/or inform Mjunction for any required help. 6. The bids placed by any bidder will only be accepted once they are registered in our server. There may be some delay in the same depending upon the speed and traffic of the internet connection used at bidder’s end. To ensure registry of bids please bid at least 3 minutes prior to auction closing time. Bidder’s submitting their bid in last moments would be doing so at their own risk. 7. Auction will start as per the prefixed time schedule intimated in Annexure-01 of the Auction Notice. The time indicated in notice is fixed and under no circumstance will this time be changed on bidder’s request. It is the responsibility of bidders to take part in the auction on scheduled date and time for which Mjunction would be providing all the necessary training and technical requirement like creating, scheduling the auctions and providing access to bidders to participate in the auctions. In case you are unavailable/not reachable prior to the auction, Mjunction reserves the right to launch and conclude the event on scheduled time without your participation. 8. Mjunction services limited retains the right to cancel or reschedule or relaunch of the Online price negotiation on any of the followings reasons: a. On advice of SAIL b. The number of confirmed Bidders is deemed to be insufficient to conduct the online price negotiation. c. Majority of the confirmed Bidders are unable to access the module due to infrastructural problems such as sustained/Planned power failure or telecommunication breakdown. d. If there is infrastructural failure at Mjunction’s end, resulting in unavailability of auction engine to Bidders for bidding purpose.

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The duration of auction may also vary from the pre-specified period of time on account of termination of the auction by M/s Mjunction services limited on the advice of the SAIL or on its own accord in case of situations where it is felt that continuance of the auction proceedings is prejudicial to the smooth conduct and/or the integrity of the auction process. 9. Bidders will be eligible for participation in the subsequent /next stage of the online price negotiation only if they have participated (placed an accepted & valid bid) in immediate previous stage. 10. Events which constitute of multiple stages may take more than one day to conclude and/or these stages may be conducted on different days. Please note the completion date-time of the last stage would be considered as completion time of the event. 11. All organization should note that the executive of the participating organization placing bids online shall be treated as an authorized representative of the organization for participating in the auctions. 12. User Id and password are the unique combination to ensure that only bidder or their authorized personnel can login to our auction website and participate in auction procedure. Bidders are requested to change the system generated password provided to them at the time of first login. Mjunction or SAIL will not be responsible for any misuse of their Login ID and password. Bidders are responsible for maintaining the confidentiality of their User ID and Password (as also that of “secret question”/ “secret answer” combination, if any) and for restricting access to their computer, computer system and computer network and they shall be held responsible for all activities that occur using their User ID and Password. 13. Multi log in using the same User ID & Password is not permitted. Please note that you can login with your user id and password from one connection only. In case multiple login happens then second logger will receive a message indicating that someone is already logged in using the login ID. In this scenario, Mjunction request you to ensure y whether any authorized representative from your side is logged in to the system or not. In case it is not fact, please intimate any Mjunction representative for the same on immediate basis. 14. Bids once placed cannot be cancelled / withdrawn/ reversed and Bidders shall be bound to honour their prices submitted at any/all stage of the auction proceedings. If they back out and not supply the materials/service as per the rates quoted, SAIL may take appropriate action against them as deemed fit. 15. In the event when the stage-2 (online reverse auction / dynamic bidding) is initiated considering the L1 of the previous stage (Stage – 1: Online Sealed Bid event) as the start bid price and the L1 price is accepted by a bidder other that the bidder who placed the L1 bid in the stage-1 and further if there is no more bids, the system shall declare the bidder who has placed / accepted the start bid price in the stage-2 as the L1 bidder of the event. 16. For e.g – Bidder A is the L1 bidder in stage - 1 and in stage-2 the L1 bid is considered as the start bid price. Now in stage - 2, bidder-B accepts the start bid price and there in no further bids in this stage. In such case Bidder- B will be considered as L1 as Bidder-B has accepted the price in stage2. However, in case there is not a single bid in stage-2 where the start bid price considered is the L1 of stage-1, SAIL shall reserve the right to place the order to L1 bidder of the stage 1 (online sealed bid). 17. Mjunction is not liable for the expired instruments in the form of EMD/ DD / BG submitted for participation against any particular tender. 18. Mjunction services limited, does not guarantee continuous, uninterrupted or secure access to its services, and operation of the Website/Portal may be affected by numerous factors beyond its reasonable control. Mjunction services limited shall not have any liability to Bidders for any interruption or delay in access to the site irrespective of the cause. 19. Force Majeure : If at any time during the continuance of this Agreement, the performance of any obligation under this Agreement, in whole or in part by Mjunction, be prevented or delayed by reason of any war, hostility, act of public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lock-outs, failure of Internet of Mjunction, Technical /Connectivity failure etc. or acts of God (hereinafter referred to as “events”) the Bidder shall by reason of such events have no claim for damages, direct

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and/or indirect, against Mjunction in respect of such non-performance and/or delay in performance. 20. Confidentiality : Bidder recognizes that the information on Mjunction that it will come across during the course of e-Auction is confidential and accordingly for a period of five (5) years after the date of this Agreement shall treat as confidential any and all information hereafter made available to BIDDER directly or indirectly by Mjunction, including verbal explanations as well as any and all documents such as reports, proposals and drawings furnished by Mjunction or by third parties having access to information, shall not use information received for any purpose other than the purpose agreed between the parties and shall not disclose any of the said information to any third parties including affiliated companies, either in writing or verbally or by any other means, except to the extent needed for such exercise. 21. Arbitration: Dispute or differences arising out or relating to this undertaking/Agreement shall be resolved amicably by the parties. Failing such amicable resolution of dispute / differences either party may refer the matter to arbitration of a Sole Arbitrator to be appointed by the Managing Director of Mjunction services limited. The Arbitration proceedings shall be governed and regulated by the provisions of Indian Arbitration and conciliation Act, 1996 and the rules framed thereunder along with amendment made thereto-up-to-date. The award of the Arbitrator shall be final, binding and conclusive on the parties. The venue for arbitration shall be at Kolkata.

22. Jurisdiction: Bidder consents that Courts at Kolkata shall have exclusive jurisdiction.

23. Limitation of Liability of Mjunction a. All commercial/ contractual terms are offered by and agreed to between buyers and sellers alone. Mjunction does not have any control or does not determine or advise or in any way involve itself in the offering or acceptance of such commercial/ contractual terms between buyers and sellers. b. Mjunction is not responsible for any non-performance or breach of any contract entered into between users/ Registered Users/Bidders. Mjunction cannot and does not guarantee that the concerned users/ Registered Users/Bidders will perform any transaction concluded on the Website/ Portal. Mjunction shall not mediate or resolve in any manner whatsoever any dispute or disagreement between users. c. Mjunction expressly excludes liability for consequential loss or damage or loss of profit, business, revenue, goodwill or anticipated savings, which may arise in respect of the services. d. SAIL’s decision on award of Contract shall be final and binding on all the Bidders. e. Mjunction services limited will not be held responsible for consequential damages, including but not limited to systems problems, inability to use the system, loss of electronic information etc. f. Mjunction shall not be liable to the SAIL / bidders in the auction or any other person(s) for any delays in initiating the online auction or postponement / cancellation of the online auction proceedings due to any problem with the hardware / software / infrastructural facilities or any other shortcomings.

24. Right of SAIL

SAIL reserves the right to fully / partly accept the bids or completely reject the same at any stage at its sole discretion.

Definition of Key Terms – Reverse Auction 1. Reverse Auction: Reverse Auction refers to a forum where the requirement for one/more Lots of a Tendered items is stated and the participants are required to bid down the price to be selected to supply the requirement. 2. On-line Reverse Auction: On-line Reverse Auctions refer to those Reverse Auctions conducted through the Internet. In other words, the venue for the auction is on an Internet

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website/ platform. The Mjunction website (https://auction.buyjunction.in ) or any other URL assigned by Mjunction would constitute the venue for the purpose of the On-line auction. 3. Award at the Reverse Auction: The bidder quoting the lowest price is normally allotted the Tendered items unless otherwise specified by the SAIL. 4. Buyer i.e. SAIL: SAIL is the individual/business entity who has contracted Mjunction to conduct such Reverse Auction. In case of Reverse Auction, the purpose would be to meet their requirement for Tendered items from among the sellers desiring to sell the Tendered items to the SAIL. 5. Bidder: Bidder is the individual/business entity participating in the Reverse Auction, intending to supply the Tendered items to the SAIL. To become a Bidder in the auction, a business entity has to secure SAIL’s approval for participation and also provide written consent to the General Rules and Regulations. 6. Auction Engine: Auction Engine refers to the software that encapsulates the entire auction environment, processing logic and information flows. Mjunction is the sole owner of the auction engine and retains exclusive right over the utilization of the same. 7. Auction Notice: The Auction Notice refers to the document provided by Mjunction service ltd prior to the online reverse auction. The purpose of the Auction Notice is to provide approved bidder with the required information and terms specific to the auction as well as general terms & condition pertaining to participation in online reverse auction. Generally an auction notice includes: i. Start Time and duration of the Auction stages. ii. Item/market description along with bidding quantity. iii. Bidding basis for the auction. iv. Auto extension time. v. General terms & conditions vi. Last bid confirmation & Price break up format vii. Special instructions (if any) viii. Declaration (To be accepted online)

25. Start Time: Start time refers to the time of commencement of the conduct of the On-line auction. It signals the commencement of the Price Discovery process through competitive bidding. 26. Duration of the Reverse Auction: It refers to the length of time the price discovery process is allowed to continue by accepting bids from competing bidders. The duration of the auction would normally be for a pre-specified period of time. However, the bidding rules may state the conditions when the pre-specified duration may be extended/ curtailed. The conditions include: a. On sole advice of SAIL b. Automatic extension in the event of bids being entered towards the end of the scheduled duration to facilitate the other bidders to view and react to the bid. 27. Auto Extension of the Auction Timings: In the event of bids in the last few minutes of the scheduled bid time, the Bid Timings are automatically extended for a specified period from each such bid. Such Auto Extension shall continue until no bids are placed for the specified period (Engine remains inactive for the specified period). The Inactivity Time for Auto Extension purpose will be specified in the auction Notice. Auto extension is only applicable for Reverse auction stage. 28. End of the Reverse Auction: End of the Auction refers to the termination/closure of the auction proceedings signaling an end to the price discovery process. 29. ID and Pass Word: Password and ID shall be given to all the eligible Bidders by the Mjunction for enabling them to participate in the Reverse Auction. 30. Start Bid Price: Wherever indicated, Start Bid Price is the Maximum Price, which will be accepted by the Reverse Auction engine. Bidder have to quote a price lesser than the Start Bid Price for participating in the Reverse Auction. The auction system shall not accept price

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higher than start Bid Price for a lot. Start bid price (Wherever applicable) would be displayed on line during reverse auction stage). 31. Minimum Decrement: Minimum Decrement: Minimum decrement is the minimum amount by which, a Bidder has to reduce his bid value in order to beat the latest lowest bid. For example if a bidder bids Rs 10,00,000/ - for a market, others, in order to beat this bid, have to quote a lower price with a minimum decrement say of Rs.2,500/- i.e. in order to be eligible they have to quote Rs. 9,97,500/- (or lower) for the same market. This minimum decrement shall be pre-decided by SAIL.

Depending upon the auction strategy Bidder may be able to provide decrement in multiple of minimum decrement amount or may be able to reduce any value higher than minimum bid decrement.

For Rank bidding event (dynamic price negotiation) Bidder has to reduce his bid from his last quoted bid.

32. Proxy Bid : In the following circumstances, a bidder may opt for proxy bidding.

1. Where the bidder is not confident of a reliable Internet Connectivity 2. When the speed of Internet Connection is slow and unable to catch-up with the speed of Competitor’s bids 3. To remain a leading bidder till the lowest bid value fed in the auction machine. 4. Where the bidder is required to put bids in more than one Market/Lot at a time 5. Bidder is pre-occupied and not in a position to put bids live as the auction is going on.Proxy bid facility safe guard bides from any connectivity issue, infrastructure failure (like: power, link, slow speed, computer etc.) during auction. Proxy bidding also helps when multiple markets/auctions are running at a time.

Proxy facility works in following manner :

You would be able to set a proxy limit with your best bid for the auction. Process to set proxy value : a. Place your desired proxy bid amount in ‘new bid box’. b. Check on the ‘Proxy’ bid check box. c. Check on the ‘new bid’ Box available at the extreme left hand side of the market. d. Click on the submit button available on the bidding screen. Once a proxy limit is set, system automatically bids on behalf of the bidder by reducing one decrement compared to the L1 bid for the market. Thus it ensures that bidder who has activated proxy will be the leading bidder (L1 bidder) till the proxy limit is reached. Your Proxy bid value is neither known to your competitors nor to Mjunction. It remains undisclosed at the back end of the system. System will continue to revise your bid in stipulated decrements; so long it receives a revised bid from your competitor. In case the system does not receive any revised bid and the market ends, you will be the L1 for that market at the market price prevalent at the time of closure. Even in-case(s) of tie bid (i.e. proxy bid activated from your side and normal bid of that same amount is placed by your competitor), your proxy bid will be declared as lead bid for that time being for that particular market since you have activated proxy bid and your competitor will be shown ‘outbid ‘message.

Note: Proxy bid submission facility can be utilized only in standard reverse auctions (i.e. reverse auctions without template/factor/loading or premium discount /Rank Bidding etc).Warning: Proxy bid once activated cannot be deactivated however it can be revised only on the lower side. Explanatory Note of Proxy Bid Reverse auction stage has started with the Start Bid Price of 200 INR and Bid decrement of 5 INR. You have activated a proxy of 150 INR at the very beginning of the event. In such scenario whenever competitor places a bid, system will itself automatically place a bid on your behalf which would be one decrement

Page 41 of 50 lower than the competitor’s bid value & ensure that you would be L1 bidder for the market. Upon due competition the market price has gone down and presently it is at 165 INR, your competitor places a normal bid of 150 INR. System will display ‘outbid:’ message to the competitor for their bid of 150 INR and your bid of 150 INR will be declared as lead bid at that instance of time till any other bid lower than your proxy bid gets registered in the system before closure of runtime of auction.

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ANNEXURE - 2

FORMAT FOR BANK GUARANTEE FOR EARNEST MONEY

(To be executed on non-judicial stamp paper of appropriate value)

STEEL AUTHORITY OF INDIA LIMITED, RAW MATERIALS DIVISION, 6th Floor, Industry House, 10, Camac Street, Kolkata - 700017

Dear Sirs,

At the request and on behalf of our client M/s………………………………..and against their tender for Supply of Conveyor Belts to SAIL RMD Mines issued by you, we are establishing this guarantee as Earnest Money Deposit, as required by you under the terms of your Invitation to Tender No. SAIL/RMD/Conveyor Belts/OT/2018-19, Dt.: 26/04/2018.

We, the ………………………………….Bank, hereby unconditionally and irrevocably agree and undertake that if our client withdraws his offer as contained in the ‘Price Bid’, or if he is successful but does not submit Security Deposits as per NIT terms or commits any breach of the terms and conditions of the said invitation to Tender, we shall pay to you forthwith on demand without protest or demur the amount of Rs. 15,00,000/- (Rupees Fifteen Lakhs Only) being the Earnest Money required to be furnished under the conditions of the said Invitation to Tender.

We further agree that whether the said M/s……………………………………has committed any breach of the terms and conditions of the said Invitation to Tender or not, your decision in the matter shall be final and binding on us. We shall not ask you to establish your claim(s) under the guarantee but shall pay the same forthwith unconditionally on demand and without demur or protest.

We shall pay the amount of bank guarantee on your demand whether the factum of occurrence of breach/violation of the terms & conditions of …. (tender/contract)…. has been mentioned or not in your notice for encashment of the said bank guarantee.

Notwithstanding anything herein contained, our liability under this guarantee is restricted to Rs. 15,00,000/- (Rupees Fifteen Lakhs Only).

This guarantee is valid for 10 (Ten) months from ……………….. (Due date of submission of tender), with a claim period of 2 (Two) months from the date of expiry of this guarantee.

We further agree that this guarantee herein contained shall remain in full force and binding until it is released by you in writing provided always that this guarantee shall on no event remain in force after …….. (Date), with claim period of 2 (two) month, without prejudice to your claim arising and demand from or otherwise notified to us in writing on or before the expiry of the said claim period.

We, further agree that we would extend the bank guarantee for further period(s) as may be required by you on your written request/ notice for extension.

We, the said bank, also undertake not to revoke this guarantee except with your previous consent in writing.

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We further agree that any change in the constitution of your Company or of our client or of ourselves shall not in any way affect this guarantee or discharge our liability herein.

We have power to issue this guarantee under our Memorandum and Articles of Association and the undersigned has full powers to sign this guarantee on our behalf under power attorney dated ………………granted to him or the resolution dated……………passed by our Board of Directors in accordance with our constitution.

Yours faithfully,

For and on behalf of (Name of Bank)

Dated: This ______date of ______2018

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ANNEXURE – 3

PROFORMA BANK GUARANTEE FOR SECURITY DEPOSIT

(To be executed on non-judicial stamp paper of appropriate value) ______(Name of Bank) Guarantee No.______dated ______Date of expiry______Limit of liability Rs.______Contract Ref. No.______dated ______For (Name of work) ______Package No. ______A/c Messers ______(The Contractor) Address: ______

Subject: SECURITY DEPOSIT GUARANTEE dated______

TO STEEL AUTHORITY OF INDIA LIMITED, RAW MATERIALS DIVISION, Name of Mines ______

Dear Sirs, In consideration of your having agreed under the terms and conditions of Contract No.______dated ______made between M/s______(hereinafter referred to as “ The Contractor”) and Steel Authority of India Limited, Raw Materials Division, ______(Name of Mines) (hereinafter referred to as the “Purchaser”) for ______(hereinafter referred to as the “said Contract”) to accept a deed of guarantee as herein provided for Rs. ______(Rupees ______only ) in lieu of security deposit to be made by the Contractor for due fulfillment by the said Contractor on the terms and conditions including the guarantees and warrantees contained in the said contract, we ______(Name of Bank) ______do hereby covenant and agree with you as follows :- 1. We undertake to indemnify you and keep you indemnified to the extent of Rs.______(Rupees ______only) from and against any or all losses, damages, costs, charges and expenses that may be caused to or suffered by you by reason of any breach or breaches on the part of the Contractor in due performance of the said contract or fulfillment of any of the terms and conditions in the said contract and /of stipulations relating thereto in accordance with the true intent and meaning thereof and in the event of the Contractor committing any such breach or breaches, we shall forthwith, we shall forthwith on demand pay to you such sum or sums not exceeding in total the said sum of Rs…………. (Rupees……………………………… only) as may be claimed by you as your losses, damages, costs, charges and expenses by reason of such breach or breaches on the part of the Contractor. 2. We, ______(Name of Bank) do hereby expressly, irrevocably and unreservedly undertake to pay to you on your written demand and without demur, an amount not exceeding Rs.______. 3. Your decision as to whether the Contractor has committed any such breach or breaches as aforesaid and the amount or amounts to which you are entitled by reason thereof shall be binding on us and we shall not ask you to establish your claim or claims under this guarantee but shall pay the same unconditionally on demand and without demur to the extent aforesaid 4. This guarantee shall take effect immediately and shall remain in full force and effect until it is released by you on application by the Contractor after expiry of the relative guarantee

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period as provided in the said Contract or after expiry of one year from the date of cancellation of the said Contract, as the case may be, and after the Contractor has discharged all their obligations under the said Contract and produced and produced a certificate from your Purchase Officer/Engineer-in-charge, certifying the due completion of the work under the said contract and submitted a “No Demand Certificate”. Provided always this guarantee shall in no event remain in force after the date of ______, with a claim period of 3 (Three) months, without prejudice to your claim or claims arisen and demanded from or otherwise notified to us in writing on or before the said date which shall be enforceable against us notwithstanding that the same is or are enforced after the said date. Should it be necessary to extend the period of this guarantee beyond the said date on account of any extension of time being granted by you to the Contractor in respect of completion of the works under the said Contract or otherwise, we undertake to extend the period of this guarantee on your request till such time as may be required by you. 5. You shall have liberty without affecting this guarantee to postpone for any time or from time to time any of your rights or powers against the Contractor and either to enforce or forbear from enforcing any of the terms and conditions of the said Contract and we shall not be released from our liability under these presents by any exercise of your liberty with refernce to the matters aforesaid or by reason of any time being given to the Contractor for completion of the works under the said Contract or any other forbearance, act or omission on your part or any indulgence by you to the Contractor or by any variation or modification of the said Contract or any other act, matter or thing whatsoever which under the law relating to Sureties would but for the provisions hereof have the effect of so releasing us from our liability hereunder. Provided always nothing herein contained will enlarge our liability hereunder beyond the limit of Rs.______(Rupees ______only) as aforesaid or extended the period of this guarantee beyond the said ______day of ______2018 unless expressly agreed to by us in writing. 6. All compositions and payments that may be received by you from the Contractor or any person, firm or Company whomsoever for on account of the Contractor in any way in respect of the said Contract shall be regarded as payments in gross and you will be entitled to prove against the assets of the Contractor should the Contractor be wound up, dissolved or declared insolvent in respect of the whole of the Contractor’s indebtedness to you without any right on our part to stand in your place in respect of or to claim the benefit of such composition or payments or any security that may be held by you until you shall have received the full amount of your claims against the Contractor. 7. This guarantee shall not in any way be affected by your taking or varying or giving up any securities from the Contractor or any other person, firm or Company on its behalf or by the winding up, dissolution, insolvency or death, as the case may be, of the Contractor. 8. In order to give full effect to the guarantee herein contained you shall be entitled to act as if we were your Principal Debtors in respect of all your claims against the Contractor hereby guaranteed by us aforesaid and we hereby expressly waive all our suretyship and other rights, if any, which are in any way inconsistent with the above or any other provisions of this guarantee. 9. Subject to the maximum of our liability as aforesaid this guarantee will cover all your claim or claims against the Contractor from time to time arising out of or in relation to the said contract and in respect of which your demand or notice in writing be issued on us before the date of expire of this guarantee mentioned above, with a claim period of 3 (Three) months. 10. This guarantee and the powers and provisions herein contained are in addition to and not by way of limitation of or substitution for any other guarantee or guarantees heretofore given to you by us (whether jointly with others or alone) and now existing un-cancelled and that this guarantee is not intended to and shall not revoke or limit such guarantee or guarantees. 11. We shall pay the amount of bank guarantee on your demand whether the factum of occurrence of breach/ violation of the terms & conditions of ______( tender/ contract) ______has been mentioned or not in your notice for encashment of the said bank guarantee.

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12. This guarantee during its currency shall not be revokable by us except with your previous consent in writing. 13. This guarantee shall not be affected by any change in our Constitution or of the Contractor nor shall it be affected by any change in your constitution or by any amalgamation or absorption thereof or therewith but will ensure for and be available to and enforceable by the absorbing or amalgamated company or concern. 14. We have power to issue this guarantee and the undersigned has full powers to sign this guarantee on our behalf under power of attorney dated ______granted to him. 15. Notwithstanding what is stated hereinabove, our liability under this bank guarantee is restricted to Rs.______(Rupees ______only). This bank guarantee shall remain in force upto ______(date). Unless a demand or claim is made on us in writing on or before expiry of the claim period of 3 (Three) months from that date, we shall be discharged from all liabilities under this bank guarantee thereafter Yours faithfully, For and on behalf of ______(Name of Bank) Dated : This ______date of ______2018

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Annexure –4

MANDATE FORM FOR RECEIVING OF PAYMENT IN ELECTRONIC MODE

1 PARTICULARS OF EMPLOYEE/ VENDOR / SUPPLIER/ GONTRACTOR / INVESTOR/ CUSTOMER I OTHER (Please specify) A NAME B ADDRESS C E.MAIL 2 PARTICULARS OF BANK ACCOUNT A BANK NAME B BRANCH NAME C ACCOUNT NUMBER (Full) (As required for electronic payment/ EFT / RTGS / SEFT) D BANK ADDRESS WITH TELEPHONE NO. E BRANCH CODE, if any F 9-DIGIT CODE NUMBER OF THE BANK & BRANCH,WHEREVER AVAILABLE (Appearing on the MICR CHEQUE issued by the bank) (Enclose a copy of cancelled cheque) G ACCOUNT TYPE (S.B.Account/ Current A/C or Cash Credit) H LEDGER NO/ LEDGER FOLIO NO. I IFSC CODE FOR NEFT J IFSC CODE FOR RTGS

I hereby declare that the particulars given above are correct and complete. lf the transaction is delayed or not effected at all for reasons of incomplete or incorrect information, I would not hold SAIL responsible. I have read the option, invitation letter and agree to discharge responsibility expected of me as a participant under the Scheme.

Signature of the Investor / Customer / Employee/ Vendor/ Supplier/ Contractor, with seal of the firm

Date:

Name and Address

Certified that the particulars furnished above are correct as per our records

Signature of the Authorized official from the Bank

Signature & Date: Name & Designation:

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ANNEXURE- 5

Format for providing GST related details

GSTIN (Taxpayer identification No.) of the vendor

For each item of the tender: Name of the place & State from where the goods will be supplied to Raw Materials Division HSN (Harmonized System of Nomenclature) code of the item SAC (Service Accounting Code) in case of Service

Types of supply

(i) Exempt supply Yes / No

(ii) Supply under full rate of GST Yes / No

(iii) Supply under Composition levy scheme Yes / No

(iv) Concessional / Abetment supply Yes / No

(v) Supply by Unregistered vendor Yes / No

(vi) Supply under Reverse Charge mechanism Yes / No (GST to be paid by RMD)

(vii) Supply on High Sea Sales basis Yes / No

GST rate (in %) In case of interstate supply IGST rate

CGST rate In case of intra-state supply SGST rate

Rate of compensation cess if applicable

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Annexure-6

Declaration regarding Bankers/ Financial Institution / Loan taken from Banks.

Sl. Name of Account IFSC Contact Details of Bank (Address, Loan facility No. Bank No. Contact No., Email Address, etc) availed (Yes/No)

(Signature with Seal)

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