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Adopted Operating Budget Capital Improvements Program& Fiscal Year 2022 2022CITY OF ROCKVILLE, MARYLAND Adopted Operating Budget Capital Improvements Program& JULY 1, 2021 – JUNE 30, 2022 111 MARYLAND AVENUE, ROCKVILLE, MARYLAND 20850 | 240-314-5000 | WWW.ROCKVILLEMD.GOV FY 2022 Adopted Operating Budget and Capital Improvements Program July 2021 Bridget Donnell Newton, Mayor Monique Ashton, Councilmember Beryl L. Feinberg, Councilmember David Myles, Councilmember Mark Pierzchala, Councilmember Robert DiSpirito, City Manager Cynthia Walters, Acting City Attorney Sara Taylor-Ferrell, City Clerk/Director of Council Operations Prepared by the Department of Finance and the Staff of the City of Rockville Gavin Cohen, Chief Financial Officer/Director of Finance Stacey Webster, Deputy Chief Financial Officer Mary Sue Martin, Senior Management and Budget Analyst Daniel Chambers, Management and Budget Analyst Ricky Barker, Director of Planning and Development Services Victor Brito, Chief of Police Timothy J. Chesnutt, Director of Recreation and Parks Asmara Habte, Director of Housing and Community Development Angela Judge, Deputy City Manager Karen Marshall, Director of Human Resources Nicholas Obodo, Chief Information Officer Craig L. Simoneau, PE, Director of Public Works City of Rockville, Maryland FY 2022 Adopted Budget Table of Contents Introduction CIP Overview City Manager's Transmittal Letter 11 Capital Improvements Program Structure 265 Vision and Priorities for FY 2022 13 Capital Improvements Program Overview 266 FY 2022 Budget-In-Brief 18 CIP Prioritization Process 267 The Budget Process 29 Funding Sources Used to Finance the CIP 267 Changes Between Proposed and Adopted Budgets 31 Impact of CIP on the Operating Budget 269 Rockville Community Profile 34 Debt Management Policies and Ratios 271 Total Outstanding City Debt 272 Guiding Documents CIP Appropriations Summary 273 Financial Management Policies 39 Sources of Funds by Type and Fund 274 Major Policy Documents 52 Use of Funds by Program Area and Fund 275 Use of Funds by Department and Fund 276 Financial Summaries Unfunded Totals by Program Area and Fund 277 City of Rockville Fund Structure 57 Consolidated Financial Summary 58 CIP Projects Projected Changes in Fund/Cash Balance 64 How to Read this Section 279 Financial Summaries by Fund: Summary of CIP Projects 280 General Fund 66 Recreation and Parks Program Area 283 Special Activities Fund 80 Transportation Program Area 301 Community Development Block Grant Fund 82 Stormwater Management Program Area 321 Speed Camera Fund 84 Utilities Program Area 329 Debt Service Fund 86 General Government Program Area 341 Water Fund 88 Sewer Fund 90 Supplemental Information Refuse Fund 92 Non-Departmental Revenues and Expenses by Fund 351 Stormwater Management Fund 94 Full Time Equivalent Position Summary 354 Parking Fund 96 Position Control Summary by Department 355 RedGate Golf Course Fund 98 Regular Employee Pay Scales 364 Fleet Replacement Schedule 365 Operating Departments Planned Improvement Projects 366 Citywide Organizational Chart by Division 101 Caregiver and Outside Agency Grants 369 Mayor and Council 103 Neighborhood Association Requests 371 City Attorney's Office 109 Cost Recovery Summary 374 City Manager's Office 113 Water and Sewer Rates 375 Finance 129 Budget Ordinance 376 Housing and Community Development 141 Human Resources 157 Appendix Information Technology 167 Glossary 377 Planning and Development Services 179 Acronyms 393 Police 199 Index 396 Public Works 213 Recreation and Parks 241 5 City of Rockville, Maryland FY 2022 Adopted Budget 6 City of Rockville, Maryland FY 2022 Adopted Budget How to Read the Budget The City of Rockville’s Operating Budget and Capital Improvements Program (CIP) provides residents and city officials with detailed information about the city’s spending and operations. The goal of the budget document is to provide transparency to the public about the programs, services, and policy implications of the city’s spending decisions and to detail the city’s operational and financial strategy over the coming fiscal year for the operating budget and over a five year period for the CIP. The operating budget and CIP together serve as a: 1. Policy Document – to describe financial and operating policies, goals, and priorities for the organization. 2. Financial Plan – to provide revenue and expenditure information by fund, department, division, and category. Also provides details on reserve funds, ways to address financial risk, and manage financial uncertainties. 3. Operations Guide – to describe activities, objectives for the fiscal year, and performance measures to track progress on the objectives and the workforce. 4. Communications Device – to provide information on budgetary trends, planning processes, and the integration of the operating and capital budgets. This document is divided into eight major sections: Introduction, Guiding Documents, Financial Summaries, Operating Departments, CIP Overview, CIP Projects, Supplemental Information, and Appendix. Introduction This section includes the transmittal letter from the City Manager, Vision and Priorities for FY 2022, Budget-In-Brief, a description of the budget process, a summary of changes between the proposed and adopted budgets, and a profile of the Rockville community and local government. Guiding Documents This section includes the city’s Financial Management Policies and descriptions of the city’s major policy documents. Financial Summaries This section describes and analyzes each of the city’s funds both individually and in consolidated form using tables and graphs to highlight key aspects of the budget. Revenue and expenditure information is detailed by fund and department and projected changes in fund and cash balances are provided. The city’s General Fund is described and analyzed in detail and all other funds are shown as two page layouts which include nine year financial summaries, illustrated compliance with city financial management policies, and detailed information specific to the fund, including the fund’s purpose, the fund’s current status and future forecast, and information related to tax and fee rates, if applicable. 7 City of Rockville, Maryland FY 2022 Adopted Budget Operating Departments The Departments section provides strategic, operational, performance, and budgetary information for each of the city’s departments. Each department section begins with an overview of the scope and responsibilities of the entire department. This includes the department’s mission statement and a brief overview of its primary functions. The first page of each department section also contains a summary organizational chart illustrating divisional reporting relationships as well as expenditure, regular full time equivalent positions, and temporary full time equivalent position information. Each department section then details major prior year accomplishments followed by a coming year outlook. Below is an annotated illustration of City Manager’s Office section from the Operating Departments section in this document. The layout of all department sections follows this format. Department Name <-- Highlight everything you want to paste --> Paste special as picture DepartmentCrop Mission picture Statement Department paste into Word doc Overview Department Org. Chart by Division Coming Fiscal Year Outlook Prior Year Accomplishments Following the coming Fiscal Year outlook are department-level financial and staffing tables. These tables show expenditures for the department in two views, by division and by expenditure type, and revenues by division. These financial tables are followed by a regular and temporary FTE staffing table that is shown by division. Along the right side of all pages with financial and staffing tables is a sidebar that contains explanations of significant changes from the prior fiscal year to the current fiscal year. In the department overview section, these explanations are more general than in the following division sections, which are more detailed. Because divisions roll up into departments and departments into funds, the same information can be seen in multiple locations in this document. The reader should note that the most detailed information can be found at the division level. On the following page is an annotated illustration of the department financial and staffing tables for the City Manager’s Office section from the Operating Departments section of this document. The layout of all department sections follows this format. 8 City of Rockville, Maryland FY 2022 Adopted Budget Expenditures by Division Expenditures by Type Revenues by Explanation of Division Significant Staffing by Changes Division Following each department summary section are sections for each of the department’s divisions. These sections follow essentially the same format as the department summary sections, but offer more detail. They also include work program goals, Critical Success Factor alignment, performance measures, and Division Name short term objective data. At the top of each sheet is the name of the Division division, followed by a description of that division’s core Description responsibilities. A division-level organizational chart follows, detailing Division Org. Chart expenditure and regular and temporary staffing information by the by Cost Center division’s cost centers. Beneath the organizational chart are all of the division’s operational Supported Critical Work Program work program goals and the Critical Success Factor that each goal Success Factor Goal Statement supports. Depending on
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