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HALTON DISTRICT SCHOOL BOARD J.W. Singleton Education Centre, 2050 Guelph Line, Burlington, Ontario Wednesday, May 18, 2016 Public Session: 7 P.M

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HALTON DISTRICT SCHOOL BOARD J.W. Singleton Education Centre, 2050 Guelph Line, Burlington, Ontario Wednesday, May 18, 2016 Public Session: 7 P.M HALTON DISTRICT SCHOOL BOARD J.W. Singleton Education Centre, 2050 Guelph Line, Burlington, Ontario Wednesday, May 18, 2016 Public Session: 7 p.m. (Private Session precedes Public Session) P U B L I C S E S S I O N A G E N D A 1.0 – Opening 1.1 Welcome, Call to Order and Roll Call 1.2 Approval of the Agenda 1.3 Declarations of Possible Conflict of Interest 2.0 – Communication to the Board 2.1 Delegations 2.1.1 Teddene Turner, Special Education Budget/Learning Centres 2.2 Presentations 2.3 Acknowledgement of Delegations by Chair 3.0 – Ratification / Action page 3.1 Minutes of the Regular and Special Meetings 3.1.1 Halton District School Board Meeting, May 4, 2016 page 2 3.2 Approval of Business Transacted in Private Session 3.3 Order Paper page 6 3.4 Action Items 3.4.1 Code of Ethics Draft Policy (A. Collard, K. Graves) – Report 16082 Revised page 10 3.4.2 Community-Based Facilities Enhancements Policy (S. Miller) – Report 16077 page 12 3.4.3 Motion to Suspend M11-0213 (A. Collard) – Report 16073-Revised page 15 4.0 – Communication to the Board page 4.1 Student Trustee Reports 4.2 Information Items (including Notices of Motion and future actions) 4.2.1 Notices of Motion For Action: June 1, 2016 4.2.2 “Fix the Finances” Campaign (K. Amos) – Report 16090 page 16 4.2.3 Special Education Plan (M. Zonneveld) – Report 16084 page 17 For Information May 18, 2016 4.2.4 The Centre/Gary Allan High School Update -- (S. Miller) – Report 16089 page 19 4.2.5 2016 Bell Time Changes Report (L. Veerman) – Report 16091 page 22 4.2.6 Home to School Transportation Policy Exemptions (L. Veerman) – Report 16085 page 26 4.2.7 Halton Student Transportation Services (HSTS) – 2014/2015 Annual Report (L. Veerman) -- Report 16092 page 42 4.2.8 Capital Update (G. Cullen) – Report 16086 page 67 4.2.9 Close the Gap Initiative (G. Cullen) – Report 16088 page 69 4.2.10 Board Report Update (S. Miller) – Report 16087 page 70 4.3 Committee Reports 4.4 Director’s Report 4.5 Communications from the Chair 5 mins. 4.6 Trustee Questions and Comments 10 mins. 5.0 – Adjournment 5.1 Motion to Adjourn 1 HALTON DISTRICT SCHOOL BOARD Wednesday, May 4, 2016 7 p.m. – Public Session M I N U T E S 1.0 -- Opening 1.1 Welcome, Call to Order and Approval of Agenda 1.2 Approval of the Agenda 1.3 Declarations of Possible Conflict of Interest 2.0 -- Communication to the Board 2.1 Presentations 2.2 Delegations 2.3 Acknowledgement of Delegations by Chair 3.0 -- Ratification / Action 3.1 Minutes of the Regular and Special Meetings 3.1.2 Halton District School Board Meeting, April 20, 2016 3.2 Approval of Business Transacted in Private Session 3.3 Order Paper 3.4 Action Items 3.4.1 Long-Term Accommodation Plan (L. Veerman, D. Renzella) 4.0 -- Communication to the Board 4.1 Student Trustee Reports 4.2 Information Items (including Notices of Motion and future actions) 4.2.1 Notices of Motion For Action: May 18, 2016 4.2.2 Motion to Rescind M11-0216 -- Report 16072 – (A. Collard) 4.2.3 Motion to Rescind M11-0213 -- Report 16074 – (A. Collard) 4.2.4 Community-Based Facilities Enhancements Policy (S. Miller) – Report 16077 4.2.5 Code of Ethics Draft Policy (A. Collard, K. Graves) – Report 16083 For Information May 4, 2016: 4.2.6 Changes in Special Education Programs (M. Zonneveld) – Report 16080 4.2.7 Administrative Procedure Update (S. Miller) – Report 16074 4.3 Committee Reports 4.4 Director’s Report 4.5 Communications from the Chair 4.6 Trustee Questions and Comments 5.0 -- Adjournment 5.1 Motion to Adjourn 2 Halton District School Board Wednesday, May 4, 2016 Present: K. Amos, A. Collard, D. Danielli, T. Ehl Harrison, J. Gray, K. Graves, A. Grebenc, A. Harvey Hope, A. Harvey Hope, J. Oliver, R. Papin, L. Reynolds Regrets: J. Sahi, S. Schneider Agenda Item 1 1.1 Call to Order K. Amos called the meeting to order at 6:11 p.m. noting regrets from S. Schneider and J. Sahi. M16-0069 A. Grebenc / T. Ehl Harrison Be it resolved that the Halton District School Board move into Private Session. Carried Unanimously. The Board rose from Private Session at 7:07 p.m. The Chair called the Public Session to order at 7:24 p.m. 1.2 Approval of the Agenda M16-0070 J. Gray / L. Reynolds Be it resolved that the Halton District School Board amend the agenda for May 4, 2016 to include a presentation from SEAC (item 2.2) and that the agenda be approved as revised. Carried Unanimously. 1.3 Declarations of Possible Conflict of Interest The Chair reminded Trustees of the requirement to declare any potential conflicts of interest. Agenda Item 2 2.1 Delegations There were no delegations. 2.2 Presentations Denise Nacev, Chair of SEAC, presented the Special Education Advisory Committee’s concerns regarding operating budget challenges and allocations for 2016-17. 2.3 Acknowledgement of Delegations by the Chair The Chair thanked Denise Nacev and SEAC members for their presentation. Agenda Item 3 3.1 Approval of the Minutes M16-0071 L. Reynolds / J. Gray Be it resolved that the minutes for the Meeting of the Halton District School Board for April 20, 2016 be approved as distributed. Carried Unanimously. 3.2 Ratification of Business Transacted in Private Session M16-0072 K. Graves / K. Amos Be it resolved that the Halton District School Board approve the resolutions from the Halton District School Board meeting in Private Session, May 4, 2016 relating to Property Matters (Report 16076). Carried Unanimously. M16-0073 K. Graves / A. Collard Be it resolved that the Halton District School Board approve the resolutions from the Halton District School Board meeting in Private Session, May 4, 2016 relating to Negotiations (Report 16075). Carried Unanimously. 3.3 Order Paper The Chair called attention to the Order Paper. 3.4 Action Items 3.4.1 Long-Term Accommodation Plan L. Veerman and D. Renzella spoke to the feedback received regarding the Long-Term Accommodation Plan (Report 16078) and the revised plan (Report 16079). Staff responded to trustee questions regarding the Board’s Close the Gap initiative, 3 Halton District School Board (May 4, 2016) page 2 M16-0074 J. Gray / J. Oliver Be it resolved that the Halton District School Board approve the 2015/2016 Long Term Accommodation Plan (LTAP); and THAT staff be directed to submit the updated LTAP to the Ministry of Education and further that all entities identified on Community Planning Partnerships notification be advised that the LTAP has been approved and direct them to the Board’s website to review the electronic document. Carried Unanimously. Agenda Item 4 4.1 Student Trustee Report D. Danielli provided an update regarding the Student Trustee elections held last week featuring nine candidates for the two positions. Dasha Metropolitansky (White Oaks Secondary School) and Zaid Haj Ali (Abbey Park High School) were the successful candidates. Trustees inquired about potential changes to the election process for future, incorporating more inclusiveness in the procedure for casting votes. 4.2 Information Items (including Notices of Motion) 4.2.1 Notices of Motion A. Collard brought forward the following Notice of Motion on behalf SEAC. For Action: May 4, 2016 4.2.2 Motion to Rescind M11-0216 A. Collard spoke to Report 16072. S. Miller spoke to the intent of the motion and timing with respect to the budget process. He suggested trustees may want to withdraw the motion at this time, in favour of the development of an admin procedure that would outline the fulsome process and critical path for the clarity of all. A. Harvey Hope requested consideration for a parent policy related to the admin procedure. A. Collard indicated her intent to withdraw item 4.2.2 at this time, pending the development of an administrative procedure. 4.2.3 Motion to Rescind M11-0213 S. Miller spoke to the timing of the development of the Multi-Year Plan, the resulting Operational Plans, and the timing in context with the budget process as outlined in this motion. He suggested the timing for the Operational Plan could also be integrated into the new admin procedure K. Graves and A. Harvey Hope suggested the report be revised for the May 18 meeting to suspend the motion (M11-0213) for the current year, pending the development of the new Multi-Year Plan. 4.2.4 Community-Based Facilities Enhancements Policy S. Miller spoke to Report 16077 indicating no comments were received on the draft policy. 4.2.5 Code of Ethics Draft Policy D. McFadden and A. Harvey Hope commented on the addition/revision of the policy to reflect headings consistent with other Board policies, and legal/Board references. For Information 4.2.6 Changes in Special Education Programs M. Zonneveld spoke to Report 16080, highlighting the internal alignment of resources to meet the identified program needs, the location of the programs (JM Denyes, CH Norton and Abbey Lane Public Schools), and the consultative process and/or feedback received throughout the process. 4.2.7 Administrative Procedure Update S. Miller spoke to Report 16074, 4.1 Committee Reports A. Collard spoke to this week’s SEAC meeting. A. Grebenc spoke to the Fundraising sub-committee’s work. K. Graves spoke to actions undertaken at the recent Committee of the Whole meeting.
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