Saskatchewan Dictation Manual Version 6.0 April 2019
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Provincial Dictation and Transcription Services Saskatchewan Dictation Manual Version 6.0 April 2019 Table of Contents List of Facilities by Community with Site Codes ............................................................................. 3 Dictation Instructions ...................................................................................................................... 4 Saskatchewan Recommended Dictation Practices ......................................................................... 5 Samples of Work Types ................................................................................................................... 6 Work Type 1 – History and Physical .......................................................................................................... 6 Work Type 2 – Consult .............................................................................................................................. 7 Work Type 3 – Diagnostic Report ............................................................................................................. 8 Work Type 4 – Operative/Procedure Report ............................................................................................ 9 Work Type 5 – Inpatient Progress Note .................................................................................................. 10 Work Type 6 – Discharge Summary ........................................................................................................ 11 Work Type 7 – Outpatient Report .......................................................................................................... 12 Work Type 8 – Letter .............................................................................................................................. 13 Work Type 30 – Mental Health Assessment ........................................................................................... 14 Work Type 31 – Mental Health Progress Note ....................................................................................... 15 Work Type 99 – Advance Care Plan ........................................................................................................ 16 Dictation FAQs .............................................................................................................................. 17 Institute for Safe Medication Practices (ISMP)’s List of Error-Prone Abbreviations, Symbols, and Dose Designations ...................................... 19 Version Update Chart ................................................................................................................... 23 Please note: Work types 1 – 8, 30, 31, and 99 are provincial standards; all others are only available when the applicable site code has been selected. Samples are not provided for those templates. Provincial Dictation & Transcription Services Saskatchewan Dictation Manual Page 2 of 23 Version 6.0 – April 2019 List of Facilities by Community with Site Codes Arcola Health .................................................................. 3 Outlook & District Health Centre .................................. 32 Assiniboia Union Hospital ............................................. 88 Porcupine Plain – Porcupine Carragana Hospital ......... 74 Battlefords Mental Health ............................................ 16 Prince Albert – Victoria Hospital ................................... 65 Biggar & District Health Centre ..................................... 35 Prince Albert – Victoria Hospital Mental Health ........... 66 Broadview Union Hospital .......................................... 116 Radville Marian Health Centre ........................................ 4 Canora Hospital ........................................................... 120 Redvers Health Centre .................................................... 9 Davidson Health Centre ................................................ 34 Regina – Addictions Services (AS) ............................... 108 Esterhazy – St. Anthony's Hospital .............................. 122 Regina – Child and Youth Services (CYS) ..................... 104 Estevan – St. Joseph’s Hospital ....................................... 2 Regina – Mental Health Clinic (MHC) ............................ 105 Estevan Mental Health .................................................... 7 Regina – Pasqua Hospital (PH) .................................... 101 Fort Qu’Appelle – All Nations Healing Hospital .......... 118 Regina – Regina Ctr Crossing (Family Med Unit [FMU]) ............ 106 Gravelbourg – St. Joseph’s Hospital/Foyer D’Youville .. 87 Regina – Regina General Hospital (RGH) .................... 102 Herbert And District Integrated Health Facility ............ 41 Regina – RGH – Infectious Disease Clinic (IDC) ........... 102 Hudson Bay Health Care Facility ................................... 70 Regina – RGH – Medical Services ................................ 102 Humboldt District Health Complex ............................... 55 Regina – Wascana Rehabilitation Centre (WRC) ......... 103 Île à la Crosse – St. Joseph's Health Centre ................... 91 Regina – WRC – Functional Rehab Program (FRP)........... 103 Indian Head Union Hospital ........................................ 114 Regina – WRC – Orthotics and Prosthetics ................. 103 Kamsack Hospital ........................................................ 121 Rosetown & District Health Centre ............................... 31 Kelvington & Area Hospital ........................................... 71 Rosthern Hospital.......................................................... 57 Kerrobert Integrated Health Centre ............................. 33 Saskatoon – Parkridge Centre ....................................... 53 Kindersley & District Health Centre .............................. 30 Saskatoon – Jim Pattison Children’s Hospital ............... 51 Kipling Integrated Health Centre .................................... 8 Saskatoon – Royal University Hospital .......................... 51 La Loche Health Centre ................................................. 90 Saskatoon – Saskatoon City Hospital (SCH) .................. 50 Lanigan Hospital ............................................................ 56 Saskatoon – SCH – Prairieview Surgical Centre ............ 50 Leader Hospital ............................................................. 42 Saskatoon – St. Paul's Hospital ..................................... 52 Lloydminster Hospital ................................................... 11 Shaunavon Hospital And Care Centre ........................... 44 Maidstone Health Complex .......................................... 19 Shellbrook – Parkland Integrated Health Centre .......... 67 Maple Creek – Southwest Integrated Healthcare ........ 43 Swift Current – Community Health Services ................. 46 Meadow Lake Hospital .................................................. 18 Swift Current – Cypress Regional Hospital .................... 45 Melfort – Parkland Place ............................................... 79 Tisdale Hospital ............................................................. 75 Melfort Hospital ............................................................ 72 Tisdale Mental Health & Addictions Services ............... 78 Melfort Mental Health & Addictions Services .............. 76 Turtleford Riverside Health ........................................... 20 Melville – St. Peter's Hospital ..................................... 123 Unity & District Health Centre ...................................... 36 Moose Jaw – Dr. F.H. Wigmore Hospital ...................... 85 Wadena Hospital ........................................................... 58 Moose Jaw – Dr. F.H. Wigmore Mental Health ............ 86 Watrous District Health Complex ................................. 59 Moose Jaw – Providence Place ..................................... 89 Weyburn General Hospital.............................................. 1 Moosomin – South East Integrated Care Centre ........ 117 Weyburn Mental Health ................................................. 6 Nipawin Hospital ........................................................... 73 Wolseley Memorial Integrated Care Centre ............... 115 Nipawin Mental Health & Addictions Services ............. 77 Wynyard Integrated Hospital ........................................ 60 North Battleford – Battlefords Union Hospital ............. 13 Yorkton Mental Health Centre .................................... 125 North Battleford – Primary Care Battlefords ................ 17 Yorkton Regional Health Centre ................................. 124 Provincial Dictation & Transcription Services Saskatchewan Dictation Manual Page 3 of 23 Version 6.0 – April 2019 Dictation Instructions 1. Dial 1-844-666-3250 - or - Regina speed dial number 4700 (within Regina city facilities) Saskatoon speed dial number 7745 (within Saskatoon city facilities) 2. Follow the three prompts: User ID Number, Site Location Number (where patient received care – see chart on page 3), repeat User ID Number (for security). Note: Residents and Clerks must log into the dictation system with their own unique User ID Number 3. Enter the Work Type Number, followed by the # key Provincial Standard work types 1 – History and Physical 5 – Inpatient Progress Note 30 – Mental Health Assessment 2 – Consult 6 – Discharge Summary 31 – Mental Health Progress Note 3 – Diagnostic Report 7 – Outpatient Report 99 – Advance Care Plan 4 – Operative