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CHESHUNT and DISTRICT TABLE TENNIS LEAGUE Affiliated to the English Table Tennis Association and the Hertfordshire County Table Tennis Association

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CHESHUNT and DISTRICT TABLE TENNIS LEAGUE Affiliated to the English Table Tennis Association and the Hertfordshire County Table Tennis Association CHESHUNT & DISTRICT TABLE TENNIS LEAGUE AFFILIATED TO The English Table Tennis Association and the Hertfordshire County Table Tennis Association FOUNDED 1947 Members Handbook Season 2013-2014 www.cheshuntttl.org.uk www.etta.co.uk 1 CHESHUNT AND DISTRICT TABLE TENNIS LEAGUE Affiliated to the English Table Tennis Association and the Hertfordshire County Table Tennis Association Officials 2013-2014 President : Terry Burroughs Life Vice - Presidents : A Cornwell, R Bridges, Mrs E R Theobalds Vice – Presidents : Mrs M Boxall, Mrs P Williams, Mrs G Dale, T Carr, D Carter, P Theobalds, J Worthington Life Members : Mrs C Haldin, B White Chairman : Alan Lamprell Honorary Secretary : Paul Buey Honorary Treasurer : Tony Cutbush Results Secretary : Joe Torres Tournament Secretary & Inter League Secretary : Alan Lamprell County Representative : John Barnes Publicity Officer : Steve Harris Welfare Officer : Jo Swain Auditors : Joe Torres, Terry Burroughs Bankers : Barclays Plc 2 CHESHUNT AND DISTRICT TABLE TENNIS LEAGUE General Rules Title 1. The name of the League shall be the “Cheshunt and District Table Tennis League” Objectives 2. The objectives of the League shall be the promotion of Table Tennis by all possible means and to act as the body administering all matters concerning Table Tennis, as defined by the County Association, in the district known as “Cheshunt and District” in the County of Hertfordshire. All income and property of the League from whatever source derived shall be applied solely to these objectives. 3. The League shall affiliate to the English Table Tennis Association and the Hertfordshire County Table Tennis Association and any affiliation fees due shall be paid from the League’s funds. 4. The Colours of the League shall be dark blue. Management 5. The affairs and business of the League shall be conducted by a Committee which shall have full powers to administer the funds and property and control the affairs of the League in such a manner as it shall consider desirable Committee 6. The Committee shall consist of a Chairperson, Secretary, Treasurer, Results Secretary, Knockout Competition Secretary, County Representative and Publicity Secretary. Any offices may be combined and held by one person but the Committee shall be not less than six persons representing a minimum of three Clubs. 7. A quorum shall consist of a Chairperson and at least three members. 8. The Committee shall have power to co-opt any additional person to serve on the Committee but such co- opted person shall have no power to vote at Committee meetings. 9. The Committee shall have the power to fill any casual vacancies arising from time to time, but not more than two such vacancies may be filled without the consent of the members at the Annual General Meeting. It shall also have the power to appoint such sub-committees as may be deemed necessary. 10. The Committee shall meet a minimum of twice during its term of office. The Secretary shall notify appropriate Committee members at least 7 days prior to the proposed meeting and shall compile a relevant Agenda including the date and time of the next meeting. 11. The office of a Committee member shall be vacated by any of the following means A By a letter of resignation to the Secretary B By a resolution of the members in a General Meeting C By virtue of the provisions of rule 10 above D By ceasing to be a member of a club affiliated to the League 3 Meetings 12. An Annual General Meeting of the League shall be held each year in May or June for the purpose of receiving reports from all officers from their relevant area of responsibility. The Agenda will be compiled and sent by the Secretary to the League members giving no less than fourteen days notice, and will include the time and date of the meeting and specifying the matters to be considered including the election of President, Vice Presidents, the Committee for the forthcoming year and any other relevant business as required. In addition the meeting will receive the Accounts for the past year and the Auditors report and decide on their content. 13. The Secretary of the League, upon receiving a requisition in writing, signed by at least 33% of the clubs entitled to vote at General Meetings of the League shall call a Special General Meeting of the League by a notice specifying the matters to be considered. He shall also name the time and place of said meeting and give at least 14 days notice to all persons entitled to attend. 14. The Secretary can call an extraordinary General Meeting, providing the matter is relevant and that adequate notice and reasons are given as described in Rule 13 above. 15. Voting at Meetings shall be by a show of hands unless a ballot be demanded and resolutions shall be carried by a simple majority except as provided in Rule 28. 16. Persons entitled to vote at such meetings shall be members as defined in Rule 17 below. Representatives entitled to vote from at least twenty five per cent of affiliated clubs shall be present to constitute a quorum. In the absence of a quorum, the meeting shall be deemed adjourned and be recalled within 28 days. 17. Each club duly affiliated to the League shall have the power to appoint one registered player from each of their teams in the League to attend and vote at all meetings of the League. All members of affiliated clubs may attend meetings of the League, but shall not be entitled to vote, except as herein provided. 18. Nominations for the Committee as defined in Rules 6 and 21 shall be submitted in writing to the Secretary not less than seven days before the date of the meeting, signed by the person proposed and bearing the names of the proposer and seconder. Nominations may be accepted after the specified date at the discretion of the members present at the meeting. 19. Questions of dispute arising from these rules or any matter on which they are silent, shall be dealt with by the League Committee, who's decision will be final. Finance 20. The Treasurer shall prepare each year a statement of account for the preceding year ending 30th April, showing Income and Expenditure and a statement of the assets and liabilities of the League as at the end of the financial year. The accounts so prepared shall be audited by the Auditors appointed and shall be presented for approval to members in General Meeting, together with the Auditors report thereon. 21. Two appropriate persons shall be appointed at each Annual General meeting as Auditors. Auditors shall retire annually, but shall be eligible for re-election. The Committee shall have the power to fill any vacancy arising and a person so appointed shall hold office until the following General meeting. 22. The funds of the League shall be held in the name of the League at a recognised Bank. The Treasurer may only withdraw funds when written authority has been received from another member of the Committee. All cheques etc. shall be made payable to the ”Cheshunt and District Table Tennis League” and not to individuals. 23. If upon winding up or dissolution of the League, there remains after a satisfaction of all its debts and liabilities, any property whatsoever, the same shall be paid or distributed among the members of the League. 4 Affiliations 24. Clubs wishing to affiliate to the League shall submit a completed application form and full payment of fees to the Honorary Secretary, not later than 31st July. The total fees due shall be:- A Set at the discretion of the committee. Fees will include entry into the Divisional Knockout Competition, Handicap Cup Competition, the appropriate affiliation fees payable to the English Table Tennis Association and the Hertfordshire Table Tennis Association. B A person shall not be registered for the League unless they have paid the ETTA Player Member affiliation fee to the League or can provide evidence that they have already paid that fee. C Each player registered will receive a copy of the League Handbook. Failure to pay subscriptions as and when due may cause the club concerned to forfeit all rights and privileges of memberships at the discretion of the committee. Matches 25. A All matches shall be played under the rules of the English Table Tennis Association B Teams shall consist of three players. C A match shall consist of nine sets, each being the best of five games, each player playing each player of the opposing team as on the result card, unless otherwise by mutual agreement of the two team captains. D One point shall be awarded for each set won, thus making nine points to be played for in each match. E Each division shall consist of a minimum of five teams, representing not less than four clubs F A club shall not be represented in a division by more than four teams. G League fixtures shall be arranged by the League Committee and shall be published at least one week before the first match. Teams shall nominate only one night for home matches and any alteration to detail published in the handbook shall be notified to the Secretary and all teams involved in the alteration, in writing, at least seven days before the change. H All matches should be played on or before the date fixed in the handbook and the results forwarded to the Match Secretary by the home team. No matches will be postponed except by mutual agreement between the representatives of the clubs concerned, and with permission of the Match Secretary.
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