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BOARD of EDUCATION WEST ESSEX REGIONAL SCHOOL DISTRICT REGULAR MONTHLY MEETING June 3, 2013 Board Secretary’S Memorandum

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BOARD of EDUCATION WEST ESSEX REGIONAL SCHOOL DISTRICT REGULAR MONTHLY MEETING June 3, 2013 Board Secretary’S Memorandum BOARD OF EDUCATION WEST ESSEX REGIONAL SCHOOL DISTRICT REGULAR MONTHLY MEETING June 3, 2013 Board Secretary’s Memorandum DATE PLACE Monday, June 3, 2013 West Essex Middle School North Caldwell, New Jersey MEETING Regular Meeting EXECUTIVE SESSION ADJOURNED 6:34 P.M. 7:30 P.M. CALLED TO ORDER ADJOURNED 7:33 P.M. 10:08 P.M. EXECUTIVE SESSION ADJOURNED 10:12P.M. 10:58 P.M. CALL TO ORDER – EXECUTIVE SESSION: Mr. David Laible, President, presided and voiced the call to order at 6:34 p.m. ROLL CALL: Mr. F. Antonucci – Vice-President Ms. K. Bachmann Mrs. A. Fahey Mr. D. Laible - President Mrs. M. Rosenberg Mr. A. Rubinich Mrs. D. Smith Mrs. D. Storey Mrs. M. Wojtowicz Administration: Mrs. Barbara Longo, Superintendent of Schools Mr. Michael J. Falkowski, Board Secretary/Business Administrator 1 West Essex Regional Board of Education MINUTES – June 3, 2013 – (Continued) EXECUTIVE SESSION: WHEREAS, the Open Public Meetings Act, N.J.S.A. 10:4-11, permits boards of education to meet in closed session to discuss certain matters; NOW, THEREFORE, BE IT RESOLVED, that the West Essex Regional Board of Education adjourns to Executive Session to discuss the following matters; a) Student Matter relative to the 2013/2014 school calendar b) Personnel Matter relative to creation of a Security position c) Student matter relative to grading issues d) Attorney/Client Matter relative to negotiations; and BE IT FURTHER RESOLVED, that public release of these discussions will occur when the need for confidentiality no longer exists. OPEN MEETING: The Board reconvened from Executive Session and Mr. David Laible, President, presided and voiced the call to order at 7:33 p.m. Pledge of Allegiance PUBLIC NOTICE OF MEETING: Notice of the June 3, 2013 meeting of the Board of Education was e-mailed to the Clerks of the Boroughs of Essex Fells, North Caldwell and Roseland and to the Township of Fairfield, and to the editor of The Progress on January 8, 2013 and to The Star Ledger on the same day. SUPERINTENDENT’S REPORT: Presentation to Governor’s Teacher Recognition recipients: Paula Arbadji Eileen Dormer Mr. David Montgomery, Middle School Principal, and Mr. Gary Suda, High School Principal, respectively, recapped highlights from the recipients’ careers. Mrs. Barbara Longo, Superintendent of Schools, summarized the selection process. Mr. Suda introduced Geena Martorana, a high school junior, who performed a selection titled “Three White Horses” by Andrew Bird. Presentation to ShopRite Stars recipients: Zachary Bachmann Jon Hilaire John Lor Andrew Pappas Amanda Cassera Wyatt Kalb Michael Markus Lucia Pasternak Zoe Elfenbein Daniel Kenny Geena Martorana Stephanie Pezzutti Anna George Joseph La Varca Paige Muzzatti Nicholas Soriano Thomas Haversang Nicole Lieb Carlysa Oyama Joseph Toumanios 2 West Essex Regional Board of Education MINUTES – June 3, 2013 – (Continued) Independent Study Presentations: STUDENT INDEPENDENT STUDY ADVISOR Zoe Claire Elfenbein Women in Art Eileen Dormer Lucia Grace Pasternak Art History Eileen Dormer Chicago Architecture Foundation Finalist: Andrew Spero RECESS: 8:37PM – 8:53PM PRINCIPAL’S REPORTS: Mr. Gary Suda, High School Principal, commented relative to the following: WEFE 5K Walk/Run Senior Awards Assembly Knight of Jazz Athletic Awards Upcoming final exams Dorney Park trip Senior Service Mr. David Montgomery, Middle School Principal, commented relative to the following: Art Show/Chorus Concert Dorney Park Music Competition Patrick Flaherty Pizza Café fundraiser District Orchestra Concert Staff Appreciation B-B-Q May Students of the Month Student of the Month Luncheon Teacher-of-the-Year Awards MS Band Concert ‘Farewell Fiesta” 8th grade dance Move-Up Day Mr. Montgomery commented relative to middle school music teacher, Donna Mateyka’s, selection by the Grammy Foundation & Recording Academy as a quarter-finalist for their prestigious annual Music Educator Award. BOARD COMMITTEE REPORTS/COMMENTS: Safety/Security Committee – Mr. Rubinich commented that the Committee met n May 29th and discussed the following: traffic situation on West Greenbrook Road; video surveillance cameras; and a new full-time security position. 3 West Essex Regional Board of Education MINUTES – June 3, 2013 – (Continued) COMMENTS FROM BOARD MEMBERS: Mrs. Storey commented relative to the ongoing campus beautification efforts. Mr. Rubinich commented relative to implementation of the state’s new teacher evaluation program. Mrs. Rosenberg commented relative to the district’s QSAC results. BOARD PRESIDENT’S REPORT: Mr.Laible commented on the need to hold a special meeting to discuss Board Goals for the 2013/2014 school year. PUBLIC COMMENTS: Mr. Laible opened the floor to the public for comments on agenda items: Mrs. George requested clarification on funding for the new security position. West Essex Regional Board of Education FINANCE – June 3, 2013 The following finance motions are made at the recommendation of the Superintendent of Schools: CONSENT AGENDA Anything placed on this agenda, Items 1-6, will be voted upon in one motion. Motion by Mr. Antonucci Seconded by Mrs. Rosenberg to approve the following motions: 1. To approve the Secretary’s and Treasurer’s Reports for April, 2013, as per the attached, in the amount of $2,672,679.43 Pursuant to N.J.A.C. 6A:23-2.11(a), the West Essex Regional School District Board of Education acknowledges receipt of the secretary’s certification, and after review of the monthly financial report (appropriations section) certifies that, to the best of its knowledge, as of April, 2013, no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b), and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. Enclosures 1F - 22F 2. To approve the attached transfer report from May 11, 2013 through May 31, 2013. Enclosure 23F 4 West Essex Regional Board of Education FINANCE – June 3, 2013 – (Continued) 3. To approve the bills and claims check number 016618 through check number 016884 and check number 016886 through check number 016990 and check number 016992 through check number 017013 and check number 510199 through check number 510200. Payroll Fund check number 500396 and 500397. Void check numbers 014283, 016885 and 016991. Totaling: $2,763,514.91. Enclosures 24F – 46F 4. To approve the Regular Meeting Minutes of May 13, 2013. Enclosures 47F – 65F 5. To approve the Executive Session Minutes of May 13, 2013. Enclosures 66F 6. To approve the change in carrier from Bollinger to Benecard for the district’s prescription card plan effective July 1, 2013 through June 30, 2014. ROLL CALL: Yes: Mr. Antonucci, Ms. Bachmann, Mrs. Fahey, Mrs. Rosenberg, Mr. Rubinich, Mrs. Smith, Mrs. Storey, Mrs. Wojtowicz and President Laible No: None Abstain: None Absent: None West Essex Regional Board of Education BUILDINGS & GROUNDS – June 3, 2013 The following buildings and grounds motions are made at the recommendation of the Superintendent of Schools: CONSENT AGENDA Anything placed on this agenda, Items 1-2, will be voted upon in one motion. Motion by Mrs. Wojtowicz Seconded by Mrs. Rosenberg to approve the following motions: 1. To approve the following application for Use of Facilities with the appropriate fees in accordance with Board Policy #7510: Organization Priority Event Facilities Date(s) Fees Trilogy Five Practice for JV area between Mondays Fees Total: Lacrosse upcoming baseball & softball (3:00PM-5:30PM) $1,800.00 tournaments fields 6/17, 6/24 & 7/08/13 Wednesdays (3:00PM-5:30PM) 6/19, 6/26 & 7/10/13 5 West Essex Regional Board of Education BUILDINGS & GROUNDS – June 3, 2013 – (Continued) 2. Whereas, The West Essex Regional Board of Education in the County of Essex, New Jersey (the “Board”), desires to proceed with a school facilities project consisting generally of: Auto Shop to Band Room Conversion at West Essex Regional High School Whereas, the Board now seeks to take the initial steps in order to proceed with the Project: NOW, THEREFORE, BE IT RESOLVED BY THE WEST ESSEX REGIONAL BOARD OF EDUCATION IN THE COUNTY OF ESSEX, STATE OF NEW JERSEY, as follows: Section 1. In accordance with the requirements of Section 6A:26–3 of the New Jersey Administrative Code, the Board hereby approves the Educational specifications prepared in connection with the project and the Board further authorizes the submission of same to the Essex County Superintendent of Schools and the New Jersey Department of Education for approval. Section 2. In accordance with the requirements of Section 6A:26-3 of the New Jersey Administrative Code, the Board hereby approves the Schematic Plans prepared in connection with the Project and the Board further authorizes the submission of same to the Essex County Superintendent of Schools and the New Jersey Department of Education for approval. Section 3. The School Administration and such other officers and agents of the Board as are necessary, including the Board attorney, bond counsel and architect, are hereby authorized to perform such other acts, to execute such other documents and to do such other things as are necessary to implement the determinations of the Board set forth in this resolution, including the submission of Information to the New Jersey Department of Education as applicable to the proposed Project. Section 4. This project is being funded as an “other capital project” and will not require state funding and the District is not seeking a Grant. Section 5. This resolution shall take effect immediately. ROLL CALL: Yes: Mr. Antonucci, Ms. Bachmann, Mrs. Fahey, Mrs. Rosenberg, Mr. Rubinich, Mrs. Smith, Mrs. Storey, Mrs. Wojtowicz and President Laible No: None Abstain: None Absent: None West Essex Regional Board of Education PERSONNEL – June 3, 2013 The following personnel motions are made at the recommendation of the Superintendent of Schools: CONSENT AGENDA Anything placed on this agenda, Items 1-27 will be voted upon in one motion.
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