CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING AGENDA April 16, 2019 at 1:00 PM.
Members: Absent with notice: Staff: Kate Surerus, Clerk, Director Corporate Services; Arthur Anderson, Chief Administrative Officer; Paul Dowber, Treasurer Media: Page
1. Call To Order
2. Additions to agenda
3. Confirmation of Council Agenda
4. Declarations Of Pecuniary Interest And The General Nature Thereof
5. Presentations/Delegations
6. Public Hearings/Meetings (if required)
4 - 15 6.1 Report ZBA 12 2018 Baltimore United Church 9313 Burwash Road
16 - 20 6.2 Report ZBA 02 2019 Hunter 1573 & 1577 Ash Road
7. Planning By-laws
21 - 23 7.1 By-law 2019-27 ZBA 02 2019 Hunter
24 - 26 7.2 By-law 2019-28 ZBA 12 2018 Baltimore United Church
8. Adoption of Previous Council meetings and COTW meetings
8.1 27 - 35 Minutes of the Regular Council meeting held March 19, 2019
36 - 37 8.2 Minutes of the Committee of the Whole meeting held April 9, 2019
9. Business Arising From Previous Minutes
10. Committee Reports
38 - 41 10.1 Minutes of the Heritage Advisory Committee meeting held March 27, 2019
11. Public Works & Infrastructure THE CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL AGENDA APRIL 16, 2019 at 01:00 P.M.
42 - 43 11.1 Report PWI 2019-07 Re: Plainville Tennis Court property
44 - 11.2 Report WO 2019-03 103 Re: 2018 Ministry Environment, Conservation and Parks Inspection Reports
12. Recreation & Facilities
104 - 12.1 Report P&R 2019-07 105 Parks & Recreation Advisory Committee members
13. Corporate Services
106 - 13.1 Report PNG 2019-05 107 Re: Finlay consent agreement
108 - 13.2 Report PNG 2019-09 112 Re: Right of Way lots 52&53 Plan 401
113 - 13.3 Report CD 2019-11 166 Re: Physician Recruitment
167 - 13.4 Report CD 2019-12 170 Re: Parking By-law Schedule Amendments
171 - 13.5 Report CD 2019-13 172 Re: Committee Appointments
14. Emergency Services
14.1 There are no reports.
15. Communications/Announcements
173 15.1 Resolution Northumberland County Re: Proclaim April Donor as Month
174 - 15.2 Notice - 2nd Public Info - Choate Street Extension 176
177 - 15.3 Ministry Infrastructure & Communities 180 Re: Gas Tax Fund
181 - 15.4 Haliburton Kawartha Pine Ridge Health to Premier Ford 182 Re: Support for Provincial Oral Health Program
183 - 15.5 Resolution - Municipality Port Hope 184 Re: GO Rail Service Extension to Bowmanville
Page 2 of 208 THE CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL AGENDA APRIL 16, 2019 at 01:00 P.M.
185 - 15.6 Minister Steve Clark, Ministry Municipal Affairs & Housing 188 David Piccini, MPP Re:1x Funding to Modernize Service Delivery/Reduce Future Costs
189 - 15.7 Resolution Brockton 190 Re: Bi-lateral Investing in Canada Infrastructure Program
191 - 15.8 Resolution Saugeen Shores 195 Re: Investing in Canada Infrastructure Program
196 15.9 Enbridge Supplementary Notice of Hearing
16. By-laws
197 - 16.1 By-law 2019-24 201 Finlay consent agreement
202 - 16.2 By-law 2019-29 203 Appoint members to committees
204 16.3 By-law 2019-30 Re: Reduction of Speed Danforth Road Follow-up to Council Resolution RCRES:2018-279 November 20, 2018
205 - 16.4 By-law 2019-31 207 Re: Appoint By-law Enforcement Officers
17. Notice of Motions
18. Media Questions on Agenda Topics only
19. Closed Session (if required)
20. Reporting out of Closed Session
21. Notices required by Notice By-law
22. Confirmatory By-law
208 22.1 By-law 2019-32
23. Adjournment
Page 3 of 208 The Corporation of the Township of Hamilton
REPORT TO: Mayor Cane & Members of Council
REPORT No.: ZBA-12/18
SUBMITTED BY: Sandra Stothart, Planning Co-Ordinator
DATE: APRIL 16, 2019
Subject: ZONING BY-LAWAMENDMENTAPPLICATION
APPLICATIONNO. IZBA-12/18 OWNER BALTIMOREUNITEDCHURCHMANSE AGENT Paul Mackiln CIVICADDRESS 9313 BURWASHROAD.BALTIMORE LEGALDESCRIPTION PT LOT7 &8, CON 2 Being part of VillageLots 47 &53% on Plan 23 ROLLNUMBER 14-19-000-020-17600-0000
RECOMMENDATION: Requires Action jFor Information Only D In Camera D
It is recommended that the Council of the Township of Hamilton enact as follows:
1. Adopt the recommended zoning by-law amendment in fulfillment of condition of consent to sever for lot creation.
It is further recommended that council entertain the execution of an Encroachment Agreement with respect to the two detached accessory buildings on the retained parcel that are partially on the Township road allowance. This agreement will be coming forward at a future date.
ORIGINIBACKGROUND:
The application was before Council on February 19, 2019, but due to outstanding information, the decision was deferred, permitting the applicant opportunity to submit the outstanding information and then permitting staff to re-notify the public.
The Notice of Public Meeting/Return to Council was circulated to the commenting agencies and neighbouring property owners on or before March 20, 2019 and the signs were posted on the property on March 20, 2019 in accordance with the regulations as set out under the requirements of the Planning Act, R.S.O., 1990, as amended.
Page 4 of 208 2 Apr162019 ZBA-12/18BALTIMOREUNITEDCHRUCH(Mackiln)
Purpose and Effect: Please refer to the attached sketch.
PURPOSE ANDEFFECT: Infulfillmentof Condition of Provisional Consent granted under application B-08/18 to sever for the creation of one new separately conveyable residential lot,this application is seeking to rezone the severed lands (Part 3 on Plan RP 39R-13822) to Special Urban Residential First Density (URI #) permitting the reduced lotfrontage; j the retained lands (Parts 1 &2 on Plan RP 39R-13822) to Special Urban Residential First Density (UR1 #) recognizing setbacks, and jjfl portions of the severed and retained as Environmental Protection (EP) prohibiting construction, site alteration or vegetation removal below the top of bank.
Existing Land Use: The parent property has 1 house with accessory buildings.
Surrounding Land Use: The surrounding land uses are mainly residential in nature. Baltimore Public School and the Baltimore United Church with cemetery are on the north side of Burwash Road.
POLICIES AFFECTINGPROPOSAL:
Provincial PolicyStatement (2005 as amended in 2014):
The Provincial Policy Statement (PPS) requires that decisions affecting planning matters shall be consistent withthe policystatement issued under the Ontario Planning Act.
The Committee of Adjustment was satisfied that the proposal was in keeping withthe policies of the PPS and granted provisional consent for lot creation.
The proposed zoning by-law amendment also appears to be in keeping withthe policies of the PPS.
OfficialPlan (By-law2003-51, as amended by By-law2010-24):
The property is designated (Baltimore) Settlement Area. The proposed zoning by-law amendment conforms withthe policies of Section 3 of the OfficialPlan, the Settlement area designation development policies.
Zoning By-law(By-law2001-58, as amended):
The parent lands are zoned Urban Residential First Density (UR1) with an EnvironmentallySensitive Area (ESA) identifiedover the majorityof the land. The smaller portion of the lend to the west is zoned Community Facility(CF), again withinthe ESA.
Page 5 of 208 3 Apr 162019 ZBA-12/18 BALTIMOREUNITEDCHRUCH(Mackiln)
The UR1 zone requires 4000 sqm (1 ac) and 45 m (150 if) of road frontage when the lot is serviced by a private well. A Planning Act application to permit the reduced frontage of 36.57 m (120 if) is required for the proposed severed lot.
On February 19, 2019 Council reviewed the zoning by-lawamendment application and deferred decision pending the submission of outstanding information. This information has now been submitted and found to be satisfactory. Public notice was amended to reflect the information. There appears to be sufficient area on the proposed severed parcel, outside of the lands below the top of bank, to accommodate a house and private sanitary sewage system.
The proposed severed lotwillbe zoned Special Urban Residential First Density (UR1#) to permit a lotwith a frontage of 36.57 m where 45 m is normallyrequired.
The proposed retained lot enjoys two zones, Community Facility(CF) at the west end on Lot 53 ½ and Urban Residential First Density (UR1) for the remainder of part of Lot 47. The portion of Lot 53 ½ above the top of bank willbe rezoned to UR1 to be in keeping withthe rest of the property. A specialized zone is not required.
Alllands below the top of bank, as identified by the Ontario Land Surveyor following discussions with GRCA,willbe zoned Environmental Protection (EP), prohibitingany construction, site alteration or vegetation removal, as per the comments received from GRCA (below).
The surveyor’s real property report submitted as condition of provisional consent identifiedtwo detached accessory buildings that encroach onto the road allowance between Concessions 2 &3. To address these structures, an Encroachment Agreement has been drafted and willbe brought forward to Council for consideration and execution. The agreement acknowledges the existence of the buildings and advises that should either (or both) ever be destroyed by 50% or more, they willbe demolished and willnot be permitted to be rebuilt on Township lands. It is not the practice of the Township to adopt a by-law allowingone person’s buildingto be on another person’s land. A specialized zone is not being sought.
Agency Comments:
HAMILTONTOWNSHIP PUBLICWORKS DEPARTMENT— Jan 24 19—Public Works has no additional comments. We have been maintaining the road for many years. Ifwe are able to relocate or remove the buildingfor future road widening that would be great,
but because of limitedtrafficand existing road profile, I am not sure ifthe township would even consider widening.
HAMILTONTOWNSHIPWATERDEPARTMENT— Jan 24 19-Although we have a water main frontingthis property, it is not yet commissioned and is not projected to be for quite some time. Ifa well has been developed on the proposed severed land that is fine and satisfies any concern from the water department.
Page 6 of 208 4 Apr 162019 ZBA-12/18 BALTIMOREUNITEDCHRUCH(Mackim)
HAMILTONTOWNSHIP BUILDINGDEPARTMENT—Apr10 19—The building department has not been requested to inspect the structural components of the existing buildings at this time.
The buildingdepartment has no objection to this application.
GANARASKAREGIONCONSERVATIONAUTHORITY— Feb06 19—With respect to the subject property we would note the following:
1. The subject property is located withinthe regulation limitsof the GRCA’s Development, Interference withWetlands, Alterationto Shorelines and Watercourses Regulation (Ontario Reg. 168/86). Permits from this Authorityare required priorto any works occurring (i.e. filling,grading, construction) on the subject lands.
2. The subject property is traversed by an identifiedwatercourse. A permit is required from the GRCA under 0. Reg. 168/86 priorto the alteration or interference in any way withthe cannel of a watercourse. The Authoritygenerally requires undisturbed natural vegetated riparian zones of 30 meters from coldwater streams.
3. Portions of the subject property are located withinthe erosion hazard limit associated withthe valley containing the above mentioned watercourse. Both Provincial and Authoritypolicies generally prohibitdeveiopment in erosion hazards.
GRCA previously commented on consent application B-08/18 indicatingthat the proposed lot to be severed would extend withinand through the watercourse and valley. GRCA was supportive of the consent provided all lands below the existing top of bank are placed under a protective zoning that would prohibitany construction, site alteration or vegetation removal.
Inthe decision of the Committee of Adjustment for 6-08/18, Condition 5 iv.states subject to the successful completion of a Zoning By-lawAmendment application that all lands below the existing top of ban be placed under a protective zoning that would prohibitany construction, site alteration or vegetation removal.
NORTHUMBERLANDCOUNTYPLANNING— ONE WINDOW— Feb 07 19 - County Inspection Services has since reviewed the plan and indicate that there appears to be sufficient area on the severed lotfor a new sewage system. As we understand it,the existing well on the severed lotwillservice a new house to be constructed on the lot and a new wellwillbe located on the retained lot to service the existing house (9313 Burwash Road). A copy of the updated Inspection Services report is attached for information and includes clearance distance details for siting the new well. A copy of the updated report has been sent to the applicant.
Page 7 of 208 S Apr 162019 ZBA-12/18 BALTIMOREUNITEDCHRUCH(MackIln)
We further note that a detailed review of the new sewage system on the severed lot and a permit willbe required from County Sewage Inspections as part of the buildingpermit process. The sewage system willneed to meet the all clearance (setback) requirements in accordance withthe BuildingCode. Further, the property appears to be withinthe Ganaraska Region Conservation Authorityregulated area, and as such approval from the GRCAwillbe required priorto a sewage permit being issued.
Based on the foregoing, condition 3 on the decision to grant provisional consent for application B08/18 has been completed to the satisfaction of the County.
Further, we have no objection to the related zoning application ZBA 12-18.
And further on Apr09 19 - We had a meeting with Mr.MackIlnin February and reviewed a draft of the sketch. We were satisfied that sewage systems could be accommodated on the lots.
Please see pg 9 for a copy of the referenced draft concept sketch.
KAWARTHAPINE RIDGE DISTRICTSCHOOL BOARD— Feb 08 19—no objection
CONCLUSIONS:
Upon review of the application in relation to the Provincial Policy Statement, Township Official Plan and Zoning By-law,and the comments received from the outside commenting agencies, it is the opinion of this department that application ZBA-12/18 generally meets the intent of all planning documents. A by-law has been prepared for Council’sconsideration.
ATTACHMENTS:
Key mapping Illustrationof buildings,top of bank and centerline of creek Magnifiedview of encroaching buildings Draft concept development sketch Fulle-mail comments from Northumberland County
Title Official Signature Date Planning Sandra Co-Ordinator Stothart ( \nØiaJ cL5LatI21an± (mo.,‘n.19 Clerk Kate ç Surerus CAD Arthur A Anderson V
Page 8 of 208 6 Apr 162019 ZBA-12/18 BALTIMOREUNITEDCHRUCH(Mackiln)
Key plan sketch /Approx. North
Page 9 of 208 7 Apr 162019 ZBA-12/18 BALTIMOREUNITEDCHRUCH(Mackiln)
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p. 1
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.0 C C Co —c oa-Jo C a) ‘sL-aa a- a S
L >. Z
Page 10 of 208 8 Apr 16 2019 ZBA-12/18 BALTIMOREUNITEDCHRUCH(MackIm)
Accessory buildings to be addressed through the Encroachment Agreement
BURWASHROAD - - (formerlyCockburn Street) . Ptst ‘ 0.25m
-“ i• 4tJj,O1WI -______I .ii*5J I 4 p 7 - Lfl,I.EThL I I I 0.0Gm a
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t:j .‘ F rsE t . \ - L€tIINLa - \ N:. ‘JY3 U - \ i ___•t\
Page 11 of 208 9 Apr 162019 ZBA-12/18BALTIMOREUNITEDCHRUCH(Mackiln)
Concept sketch, by Sylvester and Brown Surveying, of building envelop for newly created lot, identifying building envelop for 3000 sqft house with septic area, all within required zoning setbacks and setbacks from top of bank.
3 PURS
(LocAay KNOWNAS) BURWASHROAD ‘(ALSo KNOWNAs) COCKSURNSTREET (BY REGISTEREDPLAN 23) ROADALLOWANCEBETWEENCONCESSIONS2 AND 3 P.L& 51104—0394
I *,l*Na aAW. .I__n CIIIII
- —Øc. I ‘. I) To”) :S S flu _._L?t,,cto U I
I -- PLAN 3BR 1770 — a ‘K ‘I. LOT 50 S PART 3 I PART 1 PART 2 PART 3, - . (SEVERED) •LM. 51104_02Z5 I I 1 fj a, pfl
MAR12 2Q19
Cerpcc:;on o7no Townshipof Hamilton
Page 12 of 208 10 Apr 162019 ZBA-12/18 BALTIMOREUNITEDCHRUCH(Mackiln)
HiSandra.
Byway of an update, I met with Paul Mackimearlier this week and provided a copy of the draft R-plan and illustrated the location of the existing wells and septic systems in the area. County Inspection Services has since reviewed the plan and indicate that there appears to be a sufficient area on the severed lotfor a new sewage system. As we understand it,the existing well on the severed lotwillservice a new house to be constructed on the lot and a new well willbe located on the retained lot to service the existing house (9313 Burwash Road). A copy of the updated Inspection Services report is attached for informationand includes clearance distance details for siting the new well. A copy of the updated report has been sent to the applicant.
We further note that a detailed review of the new sewage system on the severed lot and a permit willbe required from County Sewage Inspections as part of the building permit process. The sewage system willneed to meet the all clearance (setback) requirements in accordance withthe BuildingCode. Further, the property appears to be withinthe Ganaraska Region Conservation Authorityregulated area, and as such approval from the GRCAwillbe required priorto a sewage permit being issued.
Based on the foregoing, condition 3 on the decision to grant provisional consent for application B08/18 has been completed to the satisfaction of the County.
Further, we have no objection to the related zoning application ZBA12-18. At such time as the Township makes a decision on the zoning application, please provide a copy of the decision to my attention.
Please feel free to contact me should you have any questions related to these matters.
Dwayne
Dwayne Campbell, MCIP,RPP Manager, Land Use Planning and Inspection Services Northumberland County It905.372.3329 x2408 If905.372.1746
Page 13 of 208 11 Apr16 2019 ZBA-12/18 BALTIMOREUNITEDCHRUCH(MackIm)
From: KirkJohn5tone via CityReporter
Northumberland county
Northumberland County Mailing:555 Courthouse Rd, Office:600 William St. Cobourg, ON K9A5J6
Phone:905-372-1929 , Fax:905-373-8567
Building Inspection Report
Reference #B-0811$ Address: 9313 Burwash Rd. City: Hamilton
Inspection(s) Done:
Consent Application 02/07/2019 03:11 PM Accepted
Consent Application
02/07/2019 03:11 PM
Inspected By: KirkJohnstone
We have reviewed the application and have no objection with the Accepted proposed consent. If rejected, please see notes below.
See comments below
Page 14 of 208
otherwise
Comments drilled The
The
site
2/7/19
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system
to
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2/7/1
is
permit.
parcel. On
1.
have
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the
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9
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not
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review
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Apr16
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any
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and
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the
look
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utilized
may
photos
approval
Rejected
2019
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the
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until
at
an
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as
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and
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water
or
issues
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a
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parcel.
lot
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system
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the
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resolved
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supply
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system.
areas
to
and
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retained
for
BALTIMORE
be
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and
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the
and
be
and
from
a
the
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of
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located
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sewage
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and
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(Mackiln)
covered
Accepted
Accepted
up
unless 12 Page 15 of 208 The Corporation of the Township of Hamilton
REPORT TO: Mayor Cane & Members of Council •tç_1 REPORT No.: ZBA-02119
SUBMITTEDBY: Sandra Stothart, Planning Co-Ordinator
DATE: APRIL 16, 2019
Subject: ZONINGBY-LAWAMENDMENTAPPLICATION
FILENO.: ZBA-02/19 OWNER PATRICIAHUNTER& DAVIDHUNTER AGENT Rosemarie Anderson CIVICADDRESS 1573 Ash Road & 1577 Ash Road LEGAL PT LOT8, CON A DESCRIPTION ROLLNUMBER 14-19-000-010-16300 -0000 & 16400 (resp)
RECOMMENDATION:Requires Action For InformationOnly D In Camera D
It is recommended that the Council of the Township of Hamiltonenact as follows:
1. Adopt the recommended zoning by-law amendment in fulfillmentof condition of consent to sever for lot creation.
ORIGINIBACKGROUND:
The Notice of Public Meeting was circulated to the neighbouring property owners on or before March 22, 2019 and the signs were posted on the property on March 20, 2019 in accordance withthe regulations as set out under the requirements of the Planning Act, R.S.O., 1990, as amended.
Purpose and Effect: Please refer to the attached sketch.
PURPOSE ANDEFFECT: In fulfillmentof Condition of Provisional Consent granted under applications B-i 6 & 17/18 to sever for lot addition and establishment of right-of- way, this application is seeking to rezone the severed and retained parcels to Special Rural Residential (RR#) zones to: i. Recognize existing non-conforming uses and setbacks, and ii. Permit new lot dimensions, new lot coverage calculations and setbacks from the new lot lines.
The benefitting lands are now described as Parts 1, 2 and 3 on RP 39R-i 3895, subject to right-of-wayover Part 3.
Page 16 of 208
will
three
ft)
also
not dwelling
The
single with The
The
recognize
The
1577
policies.
1573 of The
right-of-way. shall
policies
east
Surrounding
POLICIES over
used The
Existing
non-conforming
the
of
APRIL
provide
impose
parent the
proposed
property Committee
Provincial
has
retained
and
road
Part
be
Ash
Ash
as
units
PPS.
detached
of
consistent
policies
16,
on
single
Land
an
west.
3.
Road frontage.
Road
the
the
within
AFFECTING
lands 2019
for any
each
existing
Land
Official
is
lands
second
Use:
zoning
PPS
a
Policy
detached
designated
greater
Agricultural
(the
(the
of
dwelling.
of Use
legal
Provincial
the
lot.
are
Adjustment
Use:
Section
with
are
and
The
non-conforming
northern
southern
Plan
with
The
one
zoned
Zoning
Statement
by-law
accessory
status
now
impacts
the
The
granted
parent
PROPOSAL:
dwellings.
two
By-law
dwelling
(By-law
One
6
Policy
Rural.
policy
uses
described
Rural
surrounding
of
amendment
of
By-law
accessory
parcel)
parcel)
was
accessory
the
the
property
on
provisional
(PPS)
dwelling
requires
are
Statement
2003-51.
statement
Residential
have
The
the
use
satisfied
Official
The
(By-law
use
to
enjoys
enjoys
ZBA-02/19
as
enjoyment
proposed
requires
of
the
been
property
dwellings
and
of
land
unit
also
a
Parts
the
unit
Plan,
a
north.
as
minimum
consent
that
0.25
2001-58,
issued
0.28
(2005
benefitting/receiving
second
in
land.
(a
uses
(RR)
appears
is
amended
4
that
existence
HUNTER
total
the
permitted. the
at
zoning
ac
&
ac
of
within
as
are
permitting
5
The 1577
under
for
of
proposal
the
decisions
Rural
of
accessory
of
area
on
as amended
land
to
residential
land
lot
(Anderson)
three
surrounding
applicant
the
by-law
by
RP
Ash
amended):
be
the
since
designation
of
addition
By-law
and
Amending
and
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single
in
0.4
was
units
Road
one
Ontario
affecting
keeping
amendment
dwelling
1957,
52
in
60
ha
property
has
in
in
single
3895
2014):
2010-24):
detached
in
and
ft
ft
enjoys
(1
keeping
nature
residential
of
one
of
Planning
for
advised
the
ac)
development
establishment
with
planning
road
with
road
unit
detached
some
building)
and
by-law
are
an
to
conforms
the
frontage
dwelling.
right-of-way
within
with
frontage.
the
existing
that
currently
45
Act.
area
62
policies
matters
to
the
m south,
years.
will
the
the
(150
and
and
of Page 17 of 208 2 3 APRIL16, 2019 ZBA-02/19 HUNTER(Anderson)
Severing land from 1573 as a lot addition to 1577 to clear ownership of the cistern and wellwillresult in property sizes that stilldon’t meet the by-law.
CURRENT PROPOSED ADDRESS AREA FRONTAGE AREA FRONTAGE 1577 0.25 ac 52ft 0.29 ac 62ft 1573 0.28 ac 60ft 0.23 ac 50 ft
The existing dwellings and accessory buildings also do not meet the minimumzone provisions and willneed to be recognized in through a Planning Act application. A Zoning By-lawAmendment is required to encompass the deficiencies on both properties and to address the use of the building at 1577 Ash Road. The detached accessory buildingthat straddles the proposed lot line on the attached diagram has been removed from the premises.
It is the opinion of this department that the proposed zoning by-law amendment in respect of the consents to sever for the purpose of lot addition and establishment of Right-of-Way, as described in applications B-i 6 & 17/18 respectively, appears to be consistent withthe intent of the Zoning By-lawfor the Township of Hamiltonand the lots can be brought into conformitythrough the requested zoning by-law amendment.
Agency Comments:
Ganaraska Region Conservation Authority— Mar 22/19 — no objection
Township Public Works — March 26/19 — no objection
County of Northumberland — April09/19 — no objection
CONCLUSIONS:
Upon review of the application in relation to the Provincial Policy Statement, Township Official Plan and Zoning By-law,and the comments received from the outside commenting agencies, it is the opinion of this department that application ZBA-02/19 generally meets the intent of all planning documents. A by-law has been prepared for Council’sconsideration.
ATTACHMENTS:
Mapping Proposed By-law
Page 18 of 208 4 APRIL16, 2019 ZBA-02/19 HUNTER(Anderson)
Key Plan
/Approx. North
Page 19 of 208 5 APRIL16, 2019 ZBA-02/19 HUNTER(Anderson)
a
Page 20 of 208 deems AND WHEREAS AND TOWNSHIP A amended; under Section conducted and NOW ______BY-LAW 3.THAT 2. 1. under WHEREAS WHEREAS dwelling THAT THAT 9.5,34.3 9.5.34.2 principal
9.5.34.lUse I THEREFORE a 9.5.34 as applications a) Residential-34 lands land c) a) hereto b) b) More PT 1577 Parts it 34(12) predecessor advisable otherwise Ui) ü) the LOTS, i) a with Total all Lot Lot TO the Schedule Zoning Section as OF ASH public particularly 1,2 SPECIAL and 2 Front 1st together Principal Dwelling Provisions Provisions buildings uses provisions of frontage area AMEND described lands respect HAMILTON accessory lot & the the accessory the forming ROAD — CON to B-16 meeting 3 By-law on amended, sethack notwithstanding 9.5.34 coverage,
BE The Section Council on Council Planning amend subject “A” (RR-34) this with unit unit ZONE A to IT described BY-LAW & RP for forthe of
in Corporation part and the 17/18 RESOLVED: No. be property area the the unit on 39R-13895 unit Paragraph Principal LAND Zoning of 34 of to added following is PROVISIONS of Act, “M”, 2001-58, the existing Planning zone, the the this 25.08 Property 18.9 1188 of hereby and this
NO. By-law as the 16th Corporation Corporation USE shall I?. by-law forming any By-law to described m By-law. Building/Use as sqm % 2001-58 Planning S. 2 the two (62.0 provisions: further 7.63 61.5 57.5 76 day other as Act illustrated CONTROL include below,
0. of (0.29 amendment by-law sqm
otherwise Number (2) 2001-58, part of has
1990, the sqm ni sgm ft) use accessory APRIL, amended AS as (25.03 of Act of (818.06 ac) into the of
the Township (661.98 (618.93 to the to the follows: as on AMENDED, Zoning R.S. existing the authority BY-LAW. regulate the as
amended; amended, 201 Township Township Schedule ft) 2019 Maximum Minimum Minimum are otherwise sq Special contrary, by 0. dwelling sq
sq 9-27 By-law ft) the placing as 1990, single ft) ft) the
to of subject required THE “A’, was do of of Rural
use i
I Hamilton the No. units amended, as Minimum Minimum Minimum Minimum Hamilton Hamilton detached so certain attached passed of permitted 2001-58, of within. the by consent Page 21 of 208
APRIL,
THIS
THIS
OF
APRIL,
9.ThAT 8.
7.THAT
6.ThAT
4.ThAT
5.ThAT
BY-LAW
BY-LAW
THAT
)
9.5.35.2 9.5.35.1
I
9.5,34.4
.L
L
applicable
2019. Council as
amended
effect identification
a)
b) 9.5.35
land
b)
applications
hereto
Residential-35
lands as
c)
Parts
More PT
1573
d)
otherwise
otherwise
2019.
I
LOT
Side Front Lot
Lot
with
accessory
Lot Side
this
Zoning Rear
any
the
Section
being The
Schedule
save
ASH
as
particularly
4
SPECIAL
and
READ
READ
Provisions
Provisions
of
&
frontage
area
coverage,
8,
described
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lands
By-law
existing
respect
to
setback
existing
setback
Son
the
provisions
setback
setback
as forming
CON ROAD
52.82%
give
B-16
By-law
amended, shall
amended,
9,5.35
A
A
Corporation
it
subject
RP
“A”
building
(RR-35)
may
THIRD
FIRST
shall
ZONE
effect
A
to
described
Environmentally
&
remain
detached
for
forthe
39R-1
detached
in
part
of
the
and
No.
for
17/18
be
otherwise
of
the
come Paragraph
the
to
to
Detached
AND
added
following
the
shall
TIME
PROVISIONS
of
is
2001-58,
“M”,
3895 zone,
957
this
Principal
15.24
Property
the
on
size
and
hereby
of
this
Planning
as
into
BY-LAW
accessory
the
the in
SECOND
foregoing,
by-law
forming
AND
sgm
to
described
of
By-law.
0.05
10,94
be
8.67
all
1.72 1.32
as
m
force
subject
Township
the
2
provisions:
the
Accessory
as
further
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other
2O9-27
Sensitive
amended
illustrated
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below,
FINALLY
m
%
m
m
amendment
otherwise by-law
Act,
Principal
m
on
part
(0.16
(5.64
(4.33
building
TIME
(35.98
if)
respects
that
lands. ac)
amended
the as
R.S.O
into
of
of
to
Area follows:
if)
or
Zoning if)
if)
on
Buildings
date
Zoning
THIS
PASSED
Hamilton,
the
regulate Building.
if)
thereinafter
amended,
is
Schedule
.1990,
Minimum
Minimum
remain
are
(ESA)
recognized
Maximum Minimum
it
Minimum
Special
by
16th
is
Minimum
By-law
Minimum
By-law
the
passed
placing
the
as
THIS
subject
overlay
DAY
in
subject
is
“A”,
amended.
Rural
use
full
dealt
No.
No.
hereby
16th
as
OF
certain
by
attached
force
of
to
2001-58,
2001-58,
with.
the
of
MAYOR
CLERK the
Page
the
DAY
consent
and 2 Df
Page 22 of 208 3 BY-LAW2019-27 Page3 of3
SCHEDULE“A” TO ZONINGBY-LAW2019-xx
Part of Lot 8 in Concession A , Hamilton Township
\‘\\\ Special Rural Residential-34(RR-34) RR-35\.\”\N\ Lands zoned - Special Rural Residential-35(RR-35) -
THIS BY-LAWREAD A FIRST AND SECOND TIME THIS 16th DAYOF APRIL, 2019,
THIS BY-LAWREAD A THIRD TIME AND FINALLYPASSED THIS 16th DAY OF APRIL, 2019.
MAYOR
CLERK
Page 23 of 208
and
deems AND
AND
NOW
Section conducted WHEREAS
TOWNSHIP
amended; A
under
BY-LAW
5.THAT
4.
3.THAT
2.
1.
ati
under
THAT
THAT
THAT WHEREAS
WHEREAS
THEREFORE
13.5.23
land
Schedule Residential
lands
58,
a
58,
hereto
lands
Part
Now
Being First
Burwash
Part
Part
Part
Now Being
Part
9313 Part
it
34(12)
predecessor
advisable
as
as
the
with
a
3
of
Lot
a) Section
Burwash
the
of
Schedules Lot
1 the
more
Schedules TO
more
Density Zoning
as
Burwash as
OF
public
otherwise
Part
on
otherwise
Lot
on
and
the
the
lot
SPECIAL
provisions
7, of
described
7,
lands
described
lands
AMEND
respect
Road,
“A”,
RP
HAMILTON
RP
53
frontage
the
the
particularly
Con the
severed particularly
of
forming
Con
retained
First
to
meeting
13.5.23
By-law
39R-13822 ½
39R-13822
Lot
attached
BE
(UR1)
The
Road
Council
Section
Council
subject
Planning
subject amend
Road,
2
on 2
Baltimore
“A”
“A”
amended,
amended,
to
47
IT
ZONE
Density
BY-LAW
of
in
Plan
the in
part
parcel
Corporation
parcel
RESOLVED:
on
No.
and
and
the
be
zone, on
Paragraph
Paragraph
Baltimore
described
Zoning
to
described LAND
to
of
of
34
following hereto
Plan
of
added Act,
23
the
2001-58,
Planning
PROVISION
this
“M”,
this
the
“M”, the
of
of #23
this
of
is
as
is
NO. By-law
16T1
the
23
application
Corporation
Corporation
by-law
application
by-law USE
R.
hereby
hereby
By-law
and
forming
By-law.
illustrated
forming
to
(URI-23)
36.58
minimum
2001-58
Planning
S.
2
provisions:
as
2
as
day
the
as
Act
forming
below,
CONTROL
below,
0.
of
amendment
amendment
further
otherwise
Number
further
by-law 2001-58,
of
has
m
1990,
part
the
part
APRIL,
B-08/1
(120.00
B-GB/lB
on
AS
of
of
Act,
into
zone, into
the
part
of
of
Township
the
Schedule
the
amended
as
to amended
AMENDED,
Zoning
the Zoning
authority
the
R.S.
BY-LAW.
8 as
regulate of
amended;
amended,
Township
Township
2019-28
2019
as
are
if)
are
Special
this
otherwise
Urban
0.
illustrated
described
described
By-law
By-law
as
By-law.
“A”,
by
1990,
by
to
the
of
required
Residential
placing
THE
placing
do
of
of
was
Urban
attached
use
Hamilton
amended,
as
Hamilton
Hamilton
No.
No.
so.
on
passed
as
as
of
2001-
2001-
certain
certain
by
follows:
the follows: Page 24 of 208 BY-LAW201g-26 Page 2 of 3
6.THAT Schedules “A” and “NI”,forming part of Zoning By-law No. 2001-58, as otherwise amended, is hereby further amended by placing certain lands as described in Paragraph 4 below, into the Environmental Protection (EP) zone prohibiting any construction, site alteration or vegetation removal, as illustrated on Schedule “A”,attached hereto and forming part of this By-law.
7. THAT the lands subject to this by-law amendment are described as follows:
The severed and retained parcels of applications 8-08/18 Burwash Road, Baltimore Part Lot 7 & 8, Con 2 Being Part of Lot 47 and Lot 53 ¼ on Plan 23 Now more particularly described as Parts 1&2 and Part 3 on RP 39R-1 3822 (respectively)
8.THAT any existing Environmentally Sensitive Area (ESA) overlay identification shall remain on the subject lands.
9. THAT Zoning By-law No. 2001-58, as otherwise amended, is hereby amended to give effect to the foregoing, that Zoning By-law No. 2001-58, as otherwise amended, shall in all other respects remain in full force and effect save as it may otherwise be amended or thereinafter dealt with.
10.THAT this By-law shall come into force on the date it is passed by the Council of the Corporation of the Township of Hamilton, subject to the applicable provisions of the Planning Act, R.S.O .1990, as amended.
THIS BY-LAW READ A FIRST AND SECOND TIMETHIS 16th DAYOF APRIL, 2019.
THIS BY-LAWREAD A THIRD TIME AND FINALLYPASSED 16th DAYOF APRIL, 2019.
MAYOR
CLERK
Page 25 of 208 BY-LAW2019-28 Page 3 of3
SCHEDULE“A” TO ZONINGBY-LAW2019-02
Part of Lot 7 & Sin Concession 2, Baltimore, Hamilton Township
Lands zoned Urban Residential FirstDensity(UR1)
Lands zoned Special Residential FirstDensity-23(UR1-23)
Lands zoned EnvironmentalProtection(EP)
THIS BY-LAWREAD A FIRST AND SECOND TIME THIS 16th DAY OF APRIL, 2019.
THIS BY-LAW READ A THIRD TIME AND FINALLYPASSED THIS 16th DAY OF APRIL, 2019.
MAYOR
CLERK
Page 26 of 208 CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING MINUTES March 19, 2019 at 1:00 PM.
Members present: William Cane, Scott Jibb, Pat McCourt, Mark Lovshin, and Larry Williamson Absent with notice: Staff present: Kate Surerus,Municipal Clerk, Arthur Anderson,CAO, and Paul Dowber,Treasurer Media:
1. Call To Order
1.1 A quorum of members were present. Mayor Cane called the meeting to order at 1:03 pm.
2. Additions to agenda
2.1 There were no additions to the agenda.
3. Confirmation of Council Agenda
3.1 Motion to confirm the agenda. RCRES:2019-98 Moved by Councillor Mark Lovshin, Seconded by Deputy Mayor Scott Jibb THAT the agenda be confirmed as presented. CARRIED
4. Declarations Of Pecuniary Interest And The General Nature Thereof
4.1 There were no declarations of pecuniary interest.
5. Presentations/Delegations
5.1 There are no presentations of delegations.
6. Public Hearings/Meetings (if required)
6.1 Motion to hold a public meeting under Section 34 of the Planning Act to hear an application to amend the Zoning By-law 2001-58, as amended. RCRES:2019-99 Moved by Councillor Larry Williamson, Seconded by Councillor Pat McCourt THAT Council hold a Public Meeting under Section 34 of the Planning Act to hear an amendment to Zoning By-law 2001-58, as amended, to fulfill one condition of severance files B 01,02 & 03/18 on land within Part Lot 25, Concession 4 to place the lands into the Rural Residential (RR) zone. CARRIED
6.2 Report ZBA 01,2019 Lelievre & Deline Part Lot 25, Concession 4 Condition of severance file B 01,02 & 03/18
The Planning Coordinator will present the planning report.
Those present in support: Chantal Lelievre & Adam Deline, applicants, were present. Those present in opposition: There was no one present in opposition. Those present seeking clarification: There was no one present seeking clarification.
Page 27 of 208 CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING MINUTES March 19, 2019 1:00 PM
6.3 Motion to return to the regular session. RCRES:2019-100 Moved by Councillor Mark Lovshin, Seconded by Councillor Pat McCourt THAT Council return to the regular session of the meeting. CARRIED
7. Planning By-laws
7.1 By-law 2019-23 Pt Lot 15, Concession 4 RCRES:2019-101 Moved by Councillor Pat McCourt, Seconded by Deputy Mayor Scott Jibb THAT By-law 2019-23, being a by-law to amend Zoning By-law 2001-58, as amended, to place certain lands into the Rural Residential (RR) zone to fulfill one condition of severance files B 01,02 & 03/18, be given a first, second and third reading and finally passed this 19th day of March, 2019. CARRIED
8. Adoption of Previous Council meetings and COTW meetings
8.1 Minutes of the Regular Council meeting held February 19, 2019. Councillor McCourt was absent. RCRES:2019-102 Moved by Councillor Larry Williamson, Seconded by Deputy Mayor Scott Jibb THAT the minutes of the Regular Council meeting held February 19, 2019 be adopted. CARRIED
9. Business Arising From Previous Minutes
9.1 There was no business arising from the previous meeting minutes.
10. Committee Reports
10.1 There are no committee reports.
11. Public Works & Infrastructure
11.1 Report WO 2019-02 Re: 2018 Municipal Water Summary Reports Mayor Cane requested a recorded vote. RCRES:2019-103 Moved by Councillor Larry Williamson, Seconded by Deputy Mayor Scott Jibb THAT Report WO 2019-02 regarding the 2018 Municipal Water Summary Reports be received and the Council of the Township of Hamilton enacts as follows: THAT the Water Summary reports for Creighton Heights, Camborne and the Hamilton Township Distribution System covering the period of operation from January 1, 2018 to December 31, 2018 be received and further that Council of the Township of Hamilton endorses the 2018 Summary Reports. For Against Abstained COI Absent Mayor William Cane x Deputy Mayor Scott x Jibb (Seconded By)
Page 2 of 9
Page 28 of 208 CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING MINUTES March 19, 2019 1:00 PM
Councillor Pat McCourt x Councillor Mark Lovshin x Councillor Larry x Williamson (Moved By) 5 0 0 0 0 CARRIED.
11.2 Report PW&I 2019-03 Re: Tender Award - 2019 Diesel Powered tandem truck with harness, wing, dump body/spreader RCRES:2019-104 Moved by Councillor Pat McCourt, Seconded by Councillor Mark Lovshin THAT Report PW&I 2019-03 regarding the Tender Award of one new 2019 Diesel Powered Tandem Truck complete with Tilt Forward Plow Harness, One Way Plow, Wing and All Season Dump Body/Spreader be received and that the Council of the Township of Hamilton enacts as follows: THAT the Mayor and Treasurer be authorized to award the purchase of a new 2019 diesel powered tandem truck complete with tilt forward plow harness, one way plow, wing and all season dump body/spreader as specified in Tender # PW2019-01 at a value of $292,941.00 plus H.S.T. to Winslow Gerolamy Motors. CARRIED
11.3 Report PW&I 2019-04 Re: 2019 Road Construction program RCRES:2019-105 Moved by Councillor Mark Lovshin, Seconded by Deputy Mayor Scott Jibb THAT Report PWI 2019-04 regarding the 2019 Road Construction Program be received and the Council of the Township of Hamilton enacts as follows: THAT Council approves the 2019 Road Construction Program as follows: Ford Street from Jibb Road to the end, Sunset Drive from Forest Hill to Oliver's Lane, Sunrise Court from Sunset Drive to the end, Paige Court from Sunset Drive to the end and Cornish Hollow Road from County Road 74 (Dale Road) to 1.2 kms north of County Road 74. CARRIED
12. Recreation & Facilities
12.1 Report P&R 2019-02 Re: Cold Springs Hall Advisory Cmt Terms of Reference RCRES:2019-106 Moved by Councillor Larry Williamson, Seconded by Councillor Pat McCourt THAT Report P&R 2019-02 regarding the Terms of Reference for the Cold Springs Memorial Hall Advisory Committee be received and that the Council of the Township of Hamilton enacts as follows: THAT Council approves the Terms of Reference for the Cold Springs Memorial Hall Advisory Committee to be effective for this term of Council. CARRIED
12.2 Report P&R 2019-03 Re: Cold Springs Park Advisory Cmt Terms of Reference RCRES:2019-107 Moved by Councillor Mark Lovshin, Seconded by Councillor Pat McCourt THAT Report P&R 2019-03 regarding the Terms of Reference for the Cold Springs Park Advisory Committee be received and that the Council of the Township of Hamilton enacts as follows:
Page 3 of 9
Page 29 of 208 CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING MINUTES March 19, 2019 1:00 PM
THAT Council approves the Terms of Reference for the Cold Springs Park Advisory Committee to be effective for this term of Council. CARRIED
12.3 Report P&R 2019-04 Re: Advisory Committee member appointments RCRES:2019-108 Moved by Deputy Mayor Scott Jibb, Seconded by Councillor Mark Lovshin THAT Report P&R 2019-04 regarding the member appointments to the Cold Springs Memorial Hall and Cold Springs Park Advisory committees be received and that the Council of the Township of Hamilton enacts as follows: THAT Council appoints the following persons to sit as members on the Cold Springs Hall and Park committees for this term of Council 2018-2022: Cold Springs Memorial Hall Advisory Committee appointments: David Jamison, Dorothy Beedham, Albert Willis, Mellissa McIntosh, Calvin Stone, Shirley McIntosh, Brian McIntosh. Cold Springs Park Advisory Committee: Shawn McIntosh, Albert Willis, Wayne McIntosh, Kevin McIntosh, Ken Harper, Sharon Harper, Brian Harper. CARRIED
12.4 Report P&R 2019-05 Re: Fee Reimbursement Sea Cadet event RCRES:2019-109 Moved by Councillor Larry Williamson, Seconded by Deputy Mayor Scott Jibb THAT Report P&R 2019-05 regarding a Fee Reimbursement for the Sea Cadet Military Tattoo event be received and that the Council of the Township of Hamilton enacts as follows: THAT the Treasurer and Manager of Parks & Facilities be authorized to reimburse the Royal Canadian Sea Cadet Corp $500.00 for the Tattoo event rental costs being the maximum amount outlined in the "Rental Fee Reimbursement Policy" effective immediately. CARRIED
12.5 Report P&R 2019-06 Re: Community Gateway Signage RCRES:2019-110 Moved by Councillor Pat McCourt, Seconded by Deputy Mayor Scott Jibb THAT Report P&R 2019-06 regarding Community Gateway Signage be received and that the Council of the Township of Hamilton enacts as follows: THAT Council authorizes the Manager of Parks & Facilities to research and bring forward a final plan for approval for Gateway Signage for communities within the Township. CARRIED
13. Corporate Services
13.1 Report By-law 2019-02 Re: By-law Department statistics RCRES:2019-111 Moved by Councillor Pat McCourt, Seconded by Deputy Mayor Scott Jibb THAT Report By-law 2019-02 regarding By-law Department statistics for the year end by-law department complaint(s) and permit statistics for 2018 be received by Council. CARRIED
13.2 Report PNG 2019-05 Re: Consent agreement Finlay
Page 4 of 9
Page 30 of 208 CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING MINUTES March 19, 2019 1:00 PM
RCRES:2019-112 Moved by Councillor Pat McCourt, Seconded by Deputy Mayor Scott Jibb THAT Report PNG 2019-05 regarding a Consent Development Agreement for Finlay be deferred to the April meeting as the incorrect report was attached to this item. CARRIED
13.3 Report PNG 2019-06 Re: Consent agreement Brothers Property Development Ltd RCRES:2019-113 Moved by Councillor Pat McCourt, Seconded by Councillor Mark Lovshin THAT Report PNG 2019-06 regarding a Consent Development Agreement for Brothers Property Developments Ltd be received and that the Council of the Township of Hamilton enact as follows: THAT Council authorizes the Mayor and Clerk to sign and execute a Consent Development Agreement with Brothers Property Developments Ltd for registration on title to lands within Part Lot 5 & 6, Concession 2, in fulfillment of a condition of consent file B 11/18. CARRIED
13.4 Report PNG 2019-07 Re: Communication Tower Public Notification protocols RCRES:2019-114 Moved by Councillor Pat McCourt, Seconded by Councillor Larry Williamson THAT Report PNG 2019-07 regarding Communication Tower(s) and Public Notification Protocols be received and that the Council of the Township of Hamilton enacts as follows: THAT Council approves the Communication Tower(s) and Public Notification Protocols as presented, to take effect immediately. CARRIED
13.5 Report T 2019-08 Re: Asset Management Policy RCRES:2019-115 Moved by Councillor Pat McCourt, Seconded by Councillor Mark Lovshin THAT Report T 2019-08 regarding an Asset Management Policy for the township be received and that the Council of the Township of Hamilton enact as follows: THAT Council approves the Strategic Asset Management Policy as presented, to take effect immediately. CARRIED
13.6 Report T 2019-09 Re: Emergency support unit Pickup RCRES:2019-116 Moved by Councillor Larry Williamson, Seconded by Councillor Pat McCourt THAT Report T 2019-09 regarding an Emergency Support Unit Pickup Truck be received; and THAT Council be advised that the Treasurer awarded the RFQ to Quantrill Motors at a cost before HST of $39,619.00, within the approved budget. CARRIED
13.7 Report CD 2019-08 Re: Terms of Reference & Committee Appointments RCRES:2019-117 Moved by Deputy Mayor Scott Jibb, Seconded by Councillor Larry Williamson THAT Report CD 2019-08 regarding Terms of Reference and Committee
Page 5 of 9
Page 31 of 208 CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING MINUTES March 19, 2019 1:00 PM
Appointments be received and that the Council of the Township of Hamilton enacts as follows: THAT Council approves the Terms of Reference for the Accessibility Advisory Committee, Heritage Advisory Committee and revisions to the Parks & Recreation Advisory Committee. THAT Council appoints the following members to committees: Heritage Advisory Committee: Tom Cruickshank, Joanne Hearst, Les Houston, John Joynt, Barbara Taylor, Bruce Taylor, Tracie Westington. CARRIED
13.8 Report CD 2019-09 Re: Police Services Board recommend ATV signage RCRES:2019-118 Moved by Councillor Mark Lovshin, Seconded by Councillor Larry Williamson THAT Report CD 2019-09 regarding ATV signage be received and that the Council of the Township of Hamilton enacts as follows: THAT Council approves the recommendation from the Police Services Board to have "No ATV" signage erected in various locations within Hamilton Township, that the cost of the signs are covered under the Police Services Board budget to a maximum of $1,000 and further that the Manager of Public Works be directed to order the signage and have the signs erected accordingly (2 in Bewdley; 2 in Harwood; 2 at other locations). CARRIED
13.9 Report CD 2019-10 Re: Amend Deerfield Estates subdivision agreement RCRES:2019-119 Moved by Councillor Mark Lovshin, Seconded by Deputy Mayor Scott Jibb THAT Report CD 2019-10 regarding an amendment agreement to the Deerfield Estates subdivision agreement be received and that the Council of the Township of Hamilton enact as follows: THAT Council approve the requests from the developer regarding; additional model homes, deletion of temporary turning circle easement and a request from the Water Operations Manager requiring an additional provision regarding municipal water servicing, and that these be included in the amending agreement. THAT the Clerk be authorized to instruct the municipal solicitor in the preparation of the amendment agreement representing Phase 2A and Phase 2B of Deerfield Estates Subdivision agreement. THAT the Mayor and Clerk be authorized to sign and execute the new agreement, amending the existing Deerfield Estates Subdivision agreement, to provide for Phase 2A and Phase 2B, and any other documents required to facilitate the registration of the agreement. CARRIED
14. Emergency Services
14.1 There are no reports.
15. Communications/Announcements
15.1 Resolution City of Guelph RE: Maintain voter list
15.2 Resolution Saugeen Shores Re: Investing in Canada Infrastructure program
15.3 Resolution Town of Newmarket
Page 6 of 9
Page 32 of 208 CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING MINUTES March 19, 2019 1:00 PM
Re: Bill 66 - Open for Business by-law
15.4 Resolution Quinte West Re: Bottled Water
15.5 Resolution Kingsville Re: Support Le Mattice-Val Cote - Municipal declaration of office
15.6 HKPR Health Unit letter to Premier Ford Re: Oral health program for low income adults and seniors
15.7 Embridge Gas Inc Re: Federal carbon pricing RCRES:2019-120 Moved by Councillor Mark Lovshin, Seconded by Councillor Pat McCourt THAT the communication items listed as 15.1 to 15.7 be received for information. CARRIED
16. By-laws
16.1 By-law 2019-21 Appoint member to Police Services Board
RCRES:2019-121 Moved by Councillor Larry Williamson, Seconded by Councillor Pat McCourt THAT By-law 2019-21 being a by-law to appoint Richard (Dick) Malowney a member of the Police Services Board for the 2018-2022 term of Council be given a first, second and third reading and finally passed this 19th day of March, 2019. CARRIED
16.2 By-law 2019-22 Appoint members to Committees RCRES:2019-122 Moved by Councillor Pat McCourt, Seconded by Councillor Mark Lovshin THAT By-law 2019-22 being a by-law to appoint members to the following Advisory Committees: Cold Springs Memorial Hall, Cold Springs Park and the Heritage Committee (add Tracie Westington) for the term of Council 2018- 2022, be given a first, second and third reading and finally passed this 19th day of March, 2019. CARRIED
16.3 By-law 2019-24 Consent Agreement Finlay RCRES:2019-123 Moved by Councillor Mark Lovshin, Seconded by Councillor Pat McCourt THAT By-law 2019-24, being a by-law to authorize the Mayor and Clerk to sign and execute a Consent Development Agreement and any other documents required to register the agreement, with George & Kathryn Finlay be deferred to the April meeting as the incorrect report was attached to the agenda item. CARRIED
16.4 By-law 2019-25 Consent Agreement Brothers Property Developments Ltd RCRES:2019-124 Moved by Councillor Pat McCourt, Seconded by Deputy Mayor Scott Jibb
Page 7 of 9
Page 33 of 208 CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING MINUTES March 19, 2019 1:00 PM
THAT By-law 2019-25, being a by-law to authorize the Mayor and Clerk to sign and execute a Consent Development Agreement and any other documents required to register the agreement, with Brothers property Developments Ltd to fulfill one condition of consent file B 11/18 be given a first, second and third reading this 19th day of March, 2019. CARRIED
17. Notice of Motions
18. Media Questions on Agenda Topics only
19. Closed Session (if required)
19.1 Section 239(2) of the Municipal Act Sub (b) personal matters about an identifiable individual including municipal or local board employees RCRES:2019-125 Moved by Deputy Mayor Scott Jibb, Seconded by Councillor Mark Lovshin THAT Council adjourn to a closed session to consider a matter that falls under Section 239(2) of the Municipal Act: Sub (b) personal matters about an identifiable individual including municipal or local board employees at 2:22 p.m.. CARRIED RCRES:2019-126 Moved by Councillor Pat McCourt, Seconded by Councillor Mark Lovshin THAT Council reconvene to the Open Regular Session at 2:43 p.m. CARRIED
20. Reporting out of Closed Session
20.1 Council received and accepted the report from the CAO.
21. Notices required by Notice By-law
21.1 There were no notices.
22. Confirmatory By-law
22.1 By-law 2019-26 To adopt the proceedings of council meeting RCRES:2019-127 Moved by Councillor Larry Williamson, Seconded by Councillor Pat McCourt THAT By-law 2019-26, being a by-law to adopt the proceedings of the Regular Council meeting held March 19, 2019 and to authorize its execution be given a first, second and third reading this 19th day of March, 2019. CARRIED
23. Adjournment
23.1 Motion to adjourn. RCRES:2019-128 Moved by Deputy Mayor Scott Jibb, Seconded by Councillor Mark Lovshin THAT the Regular Council meeting of March 19, 2019 be adjourned at 2:44 p.m. CARRIED
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Page 34 of 208 CORPORATION OF THE TOWNSHIP OF HAMILTON REGULAR COUNCIL MEETING MINUTES March 19, 2019 1:00 PM
William Cane, Mayor
K. Surerus, Municipal Clerk
Page 9 of 9
Page 35 of 208 CORPORATION OF THE TOWNSHIP OF HAMILTON COMMITTEE OF THE WHOLE MEETING MINUTES April 9, 2019 at 1:00 PM
Members present: Mayor William Cane, Deputy Mayor Scott Jibb, Councillor Pat McCourt, Councillor Mark Lovshin, and Councillor Larry Williamson Absent with notice: Staff present: Kate Surerus, Municipal Clerk; Arthur Anderson,CAO; and Paul Dowber,Treasurer Media:
1. Call To Order
1.1 A quorum of members were present. Mayor Cane called the meeting to order at 1:00 pm.
2. Declarations Of Pecuniary Interest And The General Nature Thereof
2.1 There were no declarations of pecuniary interest.
3. Delegations/Presentations
3.1 County of Northumberland Paramedics Bill Detlor, Chief
Chief Detlor presented the "Northumberland Paramedics Service Introduction of the Rural Northumberland Response Times" study. The study covered the Department Initiatives, Challenges and Call Trends. Legislation requires a 10 minutes response time to calls based on CTAS (Canadian Triage Acuity Scale). The peak call times are from May 1 to October 31 as this is the highest County population timeframe. The busiest time of the day is 0900- 2100. Paramedic department is mandated to report annually on an approved response time matrix. The power point presentation is attached to the Committee of the Whole agenda.
3.2 County of Northumberland Budget presentation Jennifer Moore, CAO & Glenn Dees, Director of Finance
The presentation covered the 2018 accomplishments, 2019 priorities/initiatives, budget and the long term financial plan summary.
Page 1 of 2
Page 36 of 208 CORPORATION OF THE TOWNSHIP OF HAMILTON COMMITTEE OF THE WHOLE MEETING MINUTES April 9, 2019 1:00 PM
The County financial plan highlights for major capital projects financed in the 10 year plan are: Roads $127.7M, Golden Plough Lodge rebuild $70.2M; Consolidated Works Facility $20M; Cambellford Bridge $16.6M; Waste Projects & Equipment $15.6M; Roads Fleet & Equipment $8.4M; Paramedics Fleet & Equipment $7.3M; Facilities & Social Housing $7.3M; Shared Emergency Services Bases $2.7M. The power point presentation is attached to the Committee of the Whole agenda.
Councillor Lovshin left the meeting at 1:46 pm.
4. Closed Session (if required)
4.1 There was no closed session held.
5. Adjournment
5.1 Motion to adjourn. Moved by Deputy Mayor Scott Jibb, Seconded by Councillor Pat McCourt THAT the meeting be adjourned at 2:07 pm. CARRIED
Page 2 of 2
Page 37 of 208 CORPORATION OF THE TOWNSHIP OF HAMILTON Heritage Advisory Committee Meeting Minutes March 27, 2019 at 7:00 PM
Members present: Barbara Taylor, John Joynt, Les Houston, Bruce Taylor, Tom Cruikshank, Tracie Westington, Absent with notice: Joanne Hearst, Ewart Timlin, Councillor Scott Jibb , Gord Watt Staff present: K. Surerus, Municipal Clerk Guests
1. Call To Order
1.1 A quorum of members were present. Chair Barbara Taylor called the meeting to order at 7:00 pm.
2. Additions to agenda
2.1 There were no additions to the agenda.
3. Confirmation of the Agenda
3.1 Motion to confirm the agenda. Moved by Member Cruickshank, Seconded by Member Joynt THAT the agenda be confirmed as presented. CARRIED
4. Declaration of pecuniary interest and the general nature thereof
4.1 Member Cruickshank declared a conflict of interest to the Heritage Digital Inventory project.
5. Approval of Previous meeting minutes
5.1 Minutes of the Heritage Advisory Committee meeting held November 28, 2018. Moved by Member Joynt, Seconded by Member Houston THAT the minutes of the Heritage Advisory Committee meeting held November 28, 2018 be approved. CARRIED
6. Business Arising From Previous Minutes
6.1 Sackville Bridge - BJ Taylor The Cavan Road Bowstring Bridge is of historical significance and should be
Page 38 of 208 CORPORATION OF THE TOWNSHIP OF HAMILTON HAMILTON TOWNSHIP HERITAGE ADVISORY COMMITTEE MEETING MINUTES March 27, 2019 7:00 PM
preserved by the municipality. The committee has asked to be scheduled to Council Committee of the Whole May 14. Two presentations will take place: Bowstring Bridge Project and the Heritage Digital Inventory.
6.2 Roadside Plaques - visibility - who maintains - BJ Taylor Directional sign replacements. Who's responsibility is it to replace the signs. One was replaced in 2018. Kate to review the price paid for the 2018 sign replacement.
6.3 Digital Inventory Update - T. Cruickshank The project began in 2017 and is reaching completion. There are over 650 active files open each containing at least one current photograph and address. There are 75 magazine-style essays of the more significant buildings. To date, the photography is 95% complete and there are articles on 98 buildings. The committee is looking for a Real Estate type template for online presentation. The Committee wishes to proceed with the next steps in getting this material on the website.
Proposal - T. Cruickshank Member Cruickshank proposes that there are 55-60 additional buildings that warrant further attention in the same as the magazine-style stories. Such buildings include Ball's Mill, Halfway House, McIntosh buildings in Cold Springs that have not been addressed yet. He proposes to continue to work on the project over the next year or so to chronicle another 35-40 buildings at a fee of $10,000.
Moved by Member Joynt, Seconded by Member Bruce Taylor THAT the committee recommends that Council approve the proposal from Tom Cruickshank to extend his current contract to chronicle another 35-40 buildings for an additional fee of $10,000.00. Such buildings include Ball's Mill, the Halfway House and the McIntosh buildings in Cold Springs. CARRIED
6.4 Wolf Tower Site update - T. Westington Members Westington, Houston & Cruickshank will follow up with Mr. David Lander.
6.5 Barn side quilt patterns - T. Cruickshank Member Cruickshank introduced Moya McPhail from the Municipality of Port Hope Barn Quilt Project. Each painted quilt is a board sized as 4x4,6x6,8x8, 12x12 feet. Materials
Page 2 of 4
Page 39 of 208 CORPORATION OF THE TOWNSHIP OF HAMILTON HAMILTON TOWNSHIP HERITAGE ADVISORY COMMITTEE MEETING MINUTES March 27, 2019 7:00 PM
needed are exterior board material, exterior paint, Armour top coat and 2x4/2x6 pressure treated posts. Some quilts were mounted directly on the barns while others were mounted on posts all visible from the road. The theme used in Port Hope was "farm-family-property-history". The barns are selected based on driving distance between each other. Port Hope mounted 23 quilts out of 44 applications. The barns were sourced in the spring/summer based on photo/ownership. Contact to the property owner was made in the fall and work boards were created in the winter/spring with an install in August/September. The quilt board designed were based on the history that the barn owner submitted. Volunteers were used for the entire process. The design was reviewed with the owner. A contract was entered into setting out responsibilities of the owner and the municipality/heritage committee. This program was supported by a Canada 150 funding approval.
6.6 Name Cards and Thank you notes - Kate This is being worked on by staff.
7. New Business
7.1 Terms of Reference The Committee reviewed the Terms of Reference and were satisfied. Moved by Member Cruickshank, Seconded by Member Westington THAT the committee accept the Terms of Reference as circulated. CARRIED
7.2 Committee Contact List A few corrections were noted and the list will be updated and recirculated.
7.3 Planning 2019 events House Tour - "Save the Date" notice to be prepared and published. The committee will begin preparations for the 2019 tour. A poster will be ready by the June meeting to promote the tour. The committee reviewed the calendar of events in the area and have selected September 21.
7.4 Donations and donation receipts - B J Taylor A donation was received from Mr. Don Emond with thanks.
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Page 40 of 208 CORPORATION OF THE TOWNSHIP OF HAMILTON HAMILTON TOWNSHIP HERITAGE ADVISORY COMMITTEE MEETING MINUTES March 27, 2019 7:00 PM
8. Next meeting
8.1 May 22 at 7 pm
Schedule of 2019 meetings: March 27, April 24, May 22, June 26, September 4, November 27
9. Adjournment
9.1 Motion to adjourn. Moved by Member Cruickshank, Seconded by Member Westington THAT the meeting be adjourned at 8:50 pm. CARRIED
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Page 41 of 208 PWI 2019 -07
The Corporation of the Township of Hamilton
REPORT TO: Mayor Cane & Members of Council
REPORTNo: PWI 2019-07
SUBMITTEDBY: Lucas Kelly Manager of Public Works
DATE: April 16, 2019
Subject: Plainville Tennis Courts
RECOMMENDATION:Requires Action • For InformationOnly D In Camera D
Option 1: That Council receives and approves the PlainvilleTennis Courts Report and directs staff to add and compact granular materials in the parking lot, improve visibilityat the entrance/exit, and regrade the existing entrance/exit.
Option 2: That Council receives and approves the PlainvilleTennis Courts Report and directs staff to add and compact granular materials in the parking lot, improve visibilityat the entrance/exit, and regrade and pave the existing entrance/exit for a cost of approximately $6,000.00.
Option 3: That Council receives and approves the PlainvilleTennis Courts Report and directs staff to add, compact granular materials in the parking lot, improve visibilityat the entrance/exit, and regrade and pave the entire parking lot and entrance for a cost of approximately $25,000.00.
ORIGIN/BACKGROUND:
At a previous Council meeting, itwas requested that staff bring a report back to Council regarding repairs to the Tennis Court Parking Lot.
DISCUSSION:
Option 1: This willbe included in our day to day operations with no additional cost to the tax payer. The tentative schedule would beto have this work done by May 1, 2019.
Option 2: This willbe included in our day to day operations with the exception of paving the entrance/exit. These additional funds willcome from the general reserves. Majorityof the work willbe completed by May 1, 2019 and the paving willbe schedule when weather permits.
Page 42 of 208 2 PWI2019-07
Option 3: This will be included in our day to day operations with the exception of paving the entrance/exit and parking lot. These additional funds will come from the general reserves. Majority of the work will be completed by May 1, 2019 and the paving will be schedule when weather permits.
FINANCIALIMPLICATIONS:
Option 1: No additional Financial Implications
Option 2: The additional funds of $6,000.00 willbe transferred from the general reserves
Option 3: The additional funds of $25,000.00 willbe transferred from the general reserves.
STRATEGICPLAN: This proposal complies with Strategic Direction #5, Physical Assets. Item 2(a) states “Manage and maintain all municipalinfrastructure with an emphasis on continuous improvement and greater efficiencies”.
Title Official Signature Date
CAO A. Anderson .o9. °1 Manager of Public Works L. Kelly &pI cy/g/
Page 43 of 208 The Corporation of the Township of Hamilton
REPORT TO: Mayor Cane & Members of Council
REPORT No: WO 2019-03
SUBMITTEDBY: Scoff Noble Water Operations Manager
DATE: April 16, 2019
Subject: 2018 Ministry of Environment, Conservation and Parks Inspection Reports
RECOMMENDATION:Requires Action• For information Only D In Camera D
It is recommended that the Council of the Township of Hamiltonenact as follows:
1. Acknowledge receipt of the Camborne MECP Compliance Inspection # 1-JBJAR for the operating period of February 15, 2018 to December 20, 2018.
2. Acknowledge receipt of the Creighton Heights MECP Compliance Inspection # 1-ID47Zfor the operating period of November 15, 2017 to January 22, 2019.
3. Pass a resolution at the April 16, 2019 Council session accepting the Cambome and Creighton Heights MECP Compliance Inspection Reports to be included in their respective 2018 Summary Reports endorsed by Council at the March 19, 2019 Council session.
ORIGIN/BACKGROUND:
The MECP completes compliance inspections of all municipal and privately owned drinking water systems regulated under the Safe DrinkingWater Act 2002, Regulation 170/03. These inspections are conducted on an annual basis and a report is submitted to the Owner/Operating Authority.
The Summary Reports are prepared annually by the Township Water Operations Department as required by the Safe DrinkingWater Act 2002, Regulation 170/03, Schedule 22. The reports must be prepared no later than March 31 for the preceding calendar year and given to council for all systems owned by the municipality.
The MECP Compliance Inspection Reports are one element required to be included in the Summary Reports.
Page 44 of 208 2
DISCUSSION:
The Township did not receive the Camborne Compliance Inspection Report until March 15, 2019 and the Creighton Heights Compliance Inspection Report until March 21, 2019. The receipt of these items was past the reasonable date by which they could have been included in the Summary Reports endorsed by Council on March 19, 2019.
We proceeded with the information available at the time of the March Council meetings. Now that we have the completed reports for each plant we are bringing both of them forward to be adopted by resolution into the summary reports.
FINANCIAL/STAFFING/LEGALIMPLICATIONS:
Not Applicable
STRATEGIC PLAN:
This proposal complies with Strategic Plan Direction#6, Health, Safety and Weilness. Item 6(e) states “Maintainqualitywater supply systems”.
CONCLUSIONS:
Based on the report and attached material, it is recommended that Council Accept the attached MECP Compliance Inspection Reports to be included in the 2018 Camborne and Creighton Heights Summary Reports.
ATTACHMENTS:
Creighton Heights and Camborne MECP Compliance Inspection Reports.
Title Official Signature Date
Water Operations Manager Scott Noble —— Apr 3, Si019 ChiefAdministrativeOfficer ArthurAnderson —
Page 45 of 208
Ministry of the Environment, Ministère de l'Environnement, de la Conservation and Parks Protection de la nature et des Parcs Eastern Region Région de l’Est Peterborough District Office Bureau du district de Peterborough 300 Water Street 300, rue Water 2nd Floor, South Tower 2e étage, Tour Sud Peterborough ON K9J 3C7 Peterborough (Ontario) K9J 3C7 Phone: 705.755.4300 Tél: 705 755-4300 or 800.558.0595 ou 800 558-0595
March 21, 2019
The Corporation of the Township of Hamilton 8285 Majestic Hills Dr., Cobourg, Ontario K9A 4W5
Attention: William Cane
RE: Creighton Heights Drinking Water System (22008104) Drinking Water Inspection Report 1-ID47Z File: SI NO HM DA 540
Please find attached the Ministry of the Environment’s inspection report for the above facility. The report details the findings of the inspection that began on January 22, 2019.
In the inspection report, any “Actions Required” are linked to incidents of non-compliance with regulatory requirements contained within the Act, a regulation, or site-specific approvals, licenses, permits, orders or instructions. Such violations could result in the issuance of mandatory abatement instruments including Orders, tickets, penalties, or referrals to the ministry’s Investigations and Enforcement Branch.
“Recommended Actions” convey information that the owner or operating authority should consider implementing in order to advance efforts already in place to address such issues as emergency preparedness, the availability of information to consumers, and conformance with existing and emerging industrial standards. Please note that items which appear as recommended actions do not, in themselves, constitute violations.
Section 19 of the Safe Drinking Water Act (Standard of Care) creates a number of obligations for individuals who exercise decision-making authority over municipal drinking water systems. Please be aware that the Ministry has encouraged such individuals, particularly municipal councillors, to take steps to be better informed about the drinking water systems over which they have decision-making authority. These steps could include asking for a copy of this inspection report and a review of its findings. Further information about Section 19 can be found in “Taking Care of Your Drinking Water: A guide for members of municipal council” found under “Resources” on the Drinking Water Ontario website at www.ontario.ca/drinkingwater.
I would like to thank the staff for the assistance afforded to me during this compliance assessment. If you have any questions or concerns please contact myself or Jacqueline Fuller, Water Compliance Supervisor, at 705-755-4328.
Yours truly,
Page 46 of 208 Page 47 of 208 ------
Ministry of the Environment, Conservation and Parks
CREIGHTON HEIGHTS DRINKING WATER SYSTEM Inspection Report
Site Number: 220008104 Inspection Number: 1-ID47Z Date of Inspection: Jan 22, 2019 Inspected By: Brittney Wielgos
Page 48 of 208 Ministry of the Environment Drinking Water Inspection Report
TABLE OF CONTENTS
1. Drinking Water System Owners Information 2. Drinking Water System Inspection Report
Appendix:
A. Stakeholders Appendix B. Inspection Rating Record
Page 49 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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OWNER INFORMATION: Company Name: HAMILTON, THE CORPORATION OF THE TOWNSHIP OF Street Number: 8285 Unit Identifier: Street Name: MAJESTIC HILLS Dr City: COBOURG Province: ON Postal Code: K9A 4W5
CONTACT INFORMATION
Type: Owner Name: William Cane Phone: (905) 342-2810 x223 Fax: (905) 342-2659 Email: [email protected] Title: Mayor
Type: Operating Authority Name: Carolyn Wilcox Phone: (905) 342-2810 x118 Fax: (905) 342-2818 Email: [email protected] Title: Water Operations Support
Type: Operating Authority Name: Scott Noble Phone: (905) 342-2810 x147 Fax: (905) 342-2659 Email: [email protected] Title: Manager of Water Operations
INSPECTION DETAILS:
Site Name: CREIGHTON HEIGHTS DRINKING WATER SYSTEM Site Address: 9235 DALE RD COBOURG K9A 4W5 County/District: Hamilton Township MECP District/Area Office: Peterborough District Health Unit: HALIBURTON, KAWARTHA, PINE RIDGE DISTRICT HEALTH UNIT Conservation Authority: MNR Office: Category: Large Municipal Residential Site Number: 220008104 Inspection Type: Announced Inspection Number: 1-ID47Z Date of Inspection: Jan 22, 2019 Date of Previous Inspection: Nov 15, 2017
COMPONENTS DESCRIPTION ______Site (Name): RAW WATER - WELL #1 Type: Source Sub Type: Ground Water Comments: Well # 1 (identified as TW-1) was constructed with a conventional rotary drill by Northern Well Drilling Ltd. (Unionville,
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Report Generated for wielgobr on 21/03/2019 (dd/mm/yyyy) Page 2 of 22 Site #: 220008104 CREIGHTON HEIGHTS DRINKING WATER SYSTEM Date of Inspection: 22/01/2019 (dd/mm/yyyy)
Page 50 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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ON) on January 14, 1993. Water Well Record No. 4509990 indicates the well was constructed through 54.4 metres of sand and clay overburden and terminates at a depth of 61.9 metres of "porous gray rock". The well is equipped with 55.8 meters of 152 mm steel casing that connects to 3.0 metres of stainless steel, wire wound screen. The grouting and sealing record indicates the annulus was sealed with "heavy bentonite and drill cuttings" from 15.24 m to 54.86 m; "benseal" (hole plug) from 6.1 m to 15.24 m; and drill cuttings from ground surface to 6.1 m. The pump test resulted in a recommended pump setting of 45.72 m and a recommended pumping rate of 50 gpm (227 L/min). Raw water is pumped through a submersible well pump (rated at 225 L/min at a TDH of 71.3 m) through a 75 mm discharge line to the treatment plant. Upgrades to the well were completed in 2006, which included installation of a pitless adapter. TW-1 serves as a 'backup' supply of source water or to supplement the primary production wells (TW-6 and TW-7). ______
Site (Name): RAW WATER - WELL #6 Type: Source Sub Type: Ground Water Comments: Well # 6 (identified as TW-6) was constructed with a conventional rotary drill by Northern Well Drilling Ltd. (Unionville, ON) on March 22, 1993. Water Well Record No. 4509990 indicates the well was constructed through 61.9 metres of sand and clay overburden and terminates in 3.05 meters of "dense grey rock". The well is equipped with 55.5 meters of 152 mm steel casing that connects to 6.1 meters of stainless steel, wire wound screen. The grouting and sealing record indicates the annulus was sealed with bentonite and drill cuttings from 15.24 m to 54.9 m; benseal 'hole plug' from 7.9 m to 15.24 m; and drill cuttings from ground surface to 7.9 m. The pump test resulted in a recommended pump setting of 48.8 m and a recommended pumping rate of 150 gpm (681 L/min). Raw water is pumped through a submersible well pump (rated at 680 L/min at a TDH of 54.0 m) through a common 150 mm discharge line (shared with TW-7) to the treatment plant. TW-6 is one of two primary production wells serving the Creighton Heights Drinking Water System. ______
Site (Name): RAW WATER - WELL #7 Type: Source Sub Type: Ground Water Comments: Well # 7 identified as (TW-7) was constructed with a conventional rotary drill by G. Hart & Sons Well Drilling Ltd. (Fenelon Falls, ON) on December 21, 1994. Water Well Record No. 4510716 indicates the well was constructed through 60.05 metres of sand and clay overburden and terminates in 3.35 metres of "fractured grey, white shell". The well is equipped with 60.96 metres of 152 mm steel casing (0.61 metres stickup) and terminates with 3.35 metres of uncased opening. The grouting and sealing record indicates the annulus was sealed with cement (from 54.86 m to 60.35 m); with mud slurry (from 4.57 m to 54.86 )m; and mud slurry and bentonite (from 0 m to 4.57 m) The pump test resulted in a recommended pump setting of 51.8 m and a recommended pumping rate of 75 gpm (340.5 L/min). TW-7 is located adjacent to TW-6 in an underground concrete chamber equipped with a gravity drainage outlet and secured metal access hatch. Raw water is pumped from TW-7 via a submersible well pump (rated at 680 L/min at a TDH of 54.0 m) through a common 150 mm discharge line (shared with TW-6) to the treatment plant. The wellhead and discharge pipe to the pumphouse are equipped with a heat trace cable to prevent freezing. TW-7 is one of two primary production wells serving the Creighton Heights Drinking Water System. ______
Site (Name): TREATED WATER - WATER TREATMENT PLANT Type: Treated Water POE Sub Type: Treatment Facility Comments: The Creighton Heights DWS treatment equipment is situated within a treatment facility located at 9235 Dale Road. The treatment process consists of pre-filtration of raw water through two greensand filters (oxidized iron and manganese removal). The filter backwash wastewater is directed to a below grade wastewater storage tank. Supernatant from the wastewater tank is de-chlorinated using sodium thiosulphate and discharged to a drainage ditch. Settled sludge is periodically pumped out and hauled off-site for disposal by a licensed hauler. ______
Report Generated for wielgobr on 21/03/2019 (dd/mm/yyyy) Page 3 of 22 Site #: 220008104 CREIGHTON HEIGHTS DRINKING WATER SYSTEM Date of Inspection: 22/01/2019 (dd/mm/yyyy)
Page 51 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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The filtered water is pre-chlorinated before passing through nine ultraviolet (UV) disinfection units that are connected in parallel. All nine UV units are self-cleaning and equipped with individual UV intensity (UVI) and UV transmittance (UVT) sensors that connected to alarms and automatic shut-off solenoid valves. Naturally occurring methane gas is removed from the treated water by a methane stripper using an air sparging process. The system is equipped with two separate disinfection systems; a low-capacity chlorine injection system for operating with a chloramine residual (chlorine-ammonia compound) and a high-capacity system for operating with a free chlorine residual. Chloramination is the predominant method of providing secondary disinfection in the distribution system; however, temporary use of the high capacity chlorination system, which uses free chlorine residual, is implemented annually to alleviate nitrification. Online analyzers monitor plant processes chloramine/chlorine levels in the treated water. Operators manually record the UVI, UVT and related setpoints on a weekly basis using a hand- held diagnostic meter. Raw and treated flows are continually monitored by magnetic flow meters. A SCADA system is used for local and remote monitoring, control and recording of plant processes. Back up power is provided by a diesel generator located inside the pumphouse. Treated water is pumped to the distribution system from a 1040 m3, four cell underground reservoir located beneath the pumphouse using three high lift pumps, (one pump rated at 5.0 L/s and two pumps rated at 13.0 L/s). Two additional high-flow fire pumps, rated at 45.0 L/s, are also available on standby for emergency purposes only. ______
Site (Name): DISTRIBUTION WATER - HWY 45 SAMPLER Type: Other Sub Type: Other Comments: The distribution system consists of approximately 11.8 km of 150 mm to 300 mm diameter watermain along with 443 service connections, fire hydrants and associated appurtenances. In the summer of 2015, the area along the Danforth Road West in the south end of the distribution system, formally served by the Cobourg DWS, was connected to the Creighton Heights DS, thus increasing the serviced population to approximately 997. Construction of a pressure boosting station was completed in 2015 to deliver treated water to a new subdivision (Deerfield Estates) constructed immediately south of the treatment plant. There are no treated water storage facilities in the distribution system. Distribution samples are routinely collected at the following locations: Baltimore Arena, Highway 45 south, Baltimore Fire Hall, Deerfield blowoff, Burwash sample station ,Van Luven sample station and at McCarty Drive. ______
Site (Name): MOE DWS Mapping Type: DWS Mapping Point Sub Type: ______
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Report Generated for wielgobr on 21/03/2019 (dd/mm/yyyy) Page 4 of 22 Site #: 220008104 CREIGHTON HEIGHTS DRINKING WATER SYSTEM Date of Inspection: 22/01/2019 (dd/mm/yyyy)
Page 52 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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INSPECTION SUMMARY:
Introduction
• The primary focus of this inspection is to confirm compliance with Ministry of the Environment, Conservation and Parks (MECP) legislation as well as evaluating conformance with ministry drinking water policies and guidelines during the inspection period. The ministry utilizes a comprehensive, multi-barrier approach in the inspection of water systems that focuses on the source, treatment, and distribution components as well as management practices.
This drinking water system is subject to the legislative requirements of the Safe Drinking Water Act, 2002 (SDWA) and regulations made therein, including Ontario Regulation 170/03, "Drinking Water Systems" (O.Reg. 170/03). This inspection has been conducted pursuant to Section 81 of the SDWA.
This inspection report does not suggest that all applicable legislation and regulations were evaluated. It remains the responsibility of the owner to ensure compliance with all applicable legislative and regulatory requirements. On January 22, 2019, Provincial Officer Brittney Wielgos began an announced detailed inspection of the Creighton Heights Drinking Water System.
The Creighton Heights Drinking Water System (the System) is owned and operated by the Corporation of the Township of Hamilton. The System consists of three (3) on-site groundwater wells, a plant that houses treatment and pumping equipment and a distribution system. The System serves a population of approximately 1,135 in the communities of Baltimore and Creighton Heights and properties along the alignment of County Road 45 through approximately fifteen (15) kilometres of watermain ranging in size from 150 to 300 mm diameter. The System operates under Drinking Water System No. 22008104 and is classified as a Water Treatment Subsystem Class 2 and Water Distribution Subsystem Class 1.
The inspection included a compliance assessment of applicable Ministry of Environment, Conservation and Parks (MECP) legislation, an inspection of the procedures used within the treatment and distribution system, and a review of records.
Records reviewed in conjunction with this inspection include: -Drinking Water Works Licence No. 139-102 Issue Number 3 (The Licence); and, -Drinking Water Works Permit No. 139-202 Issue Number 2 (The Permit) -Permit to Take Water (PTTW) No. 7265-8W9HLX
This inspection was conducted pursuant to section 81 of the Safe Drinking Water Act in order to assess compliance with the requirements of Ontario Regulation 170/03. The drinking water inspection included: physical inspections of the equipment and facilities; interviews with operating authority staff; and, a review of relevant documents from the period of November 15, 2017 to January 22, 2019 (hereafter referred to as the "inspection review period"). Source
• The owner was maintaining the production well(s) in a manner sufficient to prevent entry into the well of surface water and other foreign materials. Source water for the Creighton Heights is provided by three (3) groundwater wells identified as TW1, TW6 and TW7 located outside of the treatment plant building at 9235 Dale Road, Cobourg. TW7 is used as the primary production well, TW1 and TW6 are utilized for back-up purposes only.
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Report Generated for wielgobr on 21/03/2019 (dd/mm/yyyy) Page 5 of 22 Site #: 220008104 CREIGHTON HEIGHTS DRINKING WATER SYSTEM Date of Inspection: 22/01/2019 (dd/mm/yyyy)
Page 53 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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Source
The Township of Hamilton Operators perform monthly, quarterly and annual inspections as described in the 'Well Inspection and Maintenance Schedule'. On a monthly basis Operations Staff perform a visual inspection to identify any sources of contamination within 15 meters of the well; any signs of vandalism or unauthorized entry into the well and verify drainage is directed away from the well head. Most recently a visual inspection was performed on January 22, 2019.
There were no concerns identified following a visual inspection of the casing and the immediate area around each well. Furthermore, no concerns were detected following the review of the raw water quality data for the inspection review period.
• Measures were in place to protect the groundwater and/or GUDI source in accordance with any the Municipal Drinking Water Licence and Drinking Water Works Permit issued under Part V of the SDWA. Condition 16.2.8, 16.2.9 and 16.2.10 of the Municipal Drinking Water Licence 238-101 requires an inspection schedule, maintenance procedure and remedial action plan for all wells associated with the drinking water system.
The Township of Hamilton utilize a Well Inspection and Maintenance Schedule to address well head protection, well condition, water quality and well use. The schedule outlines a on a monthly frequency, Operations Staff perform a visual inspection to identify any sources of contamination within 15 meters of the well; any signs of vandalism or unauthorized entry into the well and verify drainage is directed away from the well head. On a quarterly frequency, Operations Staff inspect the integrity of the well chamber; well casing; well cap; review plumbing records; review records of static water levels and review records of pumping water levels. On an annual basis Operations Staff review raw water quality records and assess any changes or trends.
Furthermore, on a 5 - 10 year frequency, the Township of Hamilton retains a Licensed Well contractor to service the pumps in each production well and provide recommendations for future service.
• Trends in source water quality were being monitored.
Permit To Take Water
• The owner was in compliance with all conditions of the PTTW. A Permit to Take Water (PTTW), number # 7265-8W9HLX, was issued for the Corporation of the Township of Hamilton. For the purpose of this inspection, the Term and Conditions pertaining to the Creighton Heights Drinking Water System were assessed. The permit expires on July, 31, 2022. There are three (3) production sources in the Creighton Heights Drinking Water System listed in their PTTW.
The permitted maximum flow rate for the three (3) production wells are as follows:
TW-1 - 225 L/minute and 489.6 m³/day TW-6 - 680 L/minute and 979.2 m³/day TW-7 - 680 L/minute and 979.2 m³/day
Section 3.3 of the PTTW states that the Permit Holder shall ensure no water is taken simultaneously from well TW- 6 and TW-7. Furthermore, the total maximum water taking shall not exceed 905 L/minute from TW-1 and TW-6 or TW-1 and TW-7.
The maximum daily water takings for the inspection period are:
TW-1 - 16 m³/day TW-6 - 21.7 m³/day ______
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Permit To Take Water
TW-7 - 451.4 m³/day
Instantaneous water taking from TW-1 and TW-7 were routinely exceeded for a very short duration (less than one minute) during the filter rinse cycle following a filter backwash and during the pump startup. Review of records indicate the daily flow limits were met. Capacity Assessment
• There was sufficient monitoring of flow as required by the Municipal Drinking Water Licence or Drinking Water Works Permit issued under Part V of the SDWA. At the time of the inspection sufficient flow meters were installed to permit the continuous measurement of the flow rates and daily volume of treated water that flows from the treatment subsystem into the distribution system in accordance with Condition 2 of Schedule C of the Licence.
• The flow measuring devices were calibrated or verified in accordance with the requirements of the Municipal Drinking Water Licence issued under Part V of the SDWA. Calibration records for the flow meters were reviewed for the inspection period. The flow meters are being calibrated at least every year in accordance with the Condition 3.0 of Schedule C of the Licence.
• The owner was in compliance with the conditions associated with maximum flow rate or the rated capacity conditions in the Municipal Drinking Water Licence issued under Part V of the SDWA. Condition 1.1 of Schedule C of the Licence requires that the System not be operated to exceed the rated capacity of:
Creighton Heights Pumphouse/Treatment Facility: 979.2 m³/day
The rated capacity was not exceeded during the inspection review period. The maximum treated flow for the inspection review period was 451.4 m³/day on July 8, 2018.
• Appropriate records of flows and any capacity exceedances were made in accordance with the Municipal Drinking Water Licence issued under Part V of the SDWA.
Treatment Processes
• The owner had ensured that all equipment was installed in accordance with Schedule A and Schedule C of the Drinking Water Works Permit. The Drinking Water Works Permit 139-202 outlines the equipment installed throughout the Creighton Heights Drinking Water System which includes the groundwater supply, pumphouse and on-site storage.
During the physical inspection, a comparison between the equipment described in the permit and the equipment installed on site was performed.
• Records indicated that the treatment equipment was operated in a manner that achieved the design capabilities required under Ontario Regulation 170/03 or a Drinking Water Works Permit and/or Municipal Drinking Water Licence issued under Part V of the SDWA at all times that water was being supplied to consumers. Section 1-3 of Schedule 1 of O. Reg. 170/03 states that the Owner of a drinking water system that obtains water from a raw water supply that is ground water shall ensure provision of water treatment equipment that is designed to be capable of achieving, at all times, primary disinfection in accordance with the Ministry's Procedure for Disinfection of Drinking Water in Ontario, including at least 99 per cent removal or inactivation of viruses by the time ______
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Treatment Processes
water enters the distribution system.
The System consists of three (3) wells, identified as wells TW1, TW6 and TW7. The treatment consists of oxidation using potassium permanganate, greensand filtration for iron removal, primary disinfection using UV irradiation, methane stripper and secondary disinfection using sodium hypochlorite. The treatment facility is capable of achieving an over all performance that provides at a minimum 2-log removal or inactivation of viruses.
Raw water enters the building via two headers, one for Well TW1 and one for TW6 and TW7. Potassium permanganate is injected in to the raw water header using a dedicated chemical feed pump; water is then directed to pass through two (2) parallel manganese greensand filters for removal of oxidized iron and manganese. Next, water is injected with sodium hypochlorite, which reacts with naturally occurring ammonia in the water to form chloramines; the water is then directed to pass though nine (9) UV units operating in parallel, which provide primary disinfection. Water then enters the methane stripper for methane removal prior to being discharged into the two- celled in-ground reservoir. The System is equipped with an online chlorine analyser installed on the treated water supply line leaving the plant for continuous monitoring and recording of flow, chlorine residual and pressure. The effluent chlorine analyser will alarm at a high level of 3.0 mg/L and a low chlorine alarm of 0.25 mg/L.
The System has the ability to operate with two different disinfection strategies and two different chlorine residuals. Approximately 11 months of the year, the plant utilizes UV disinfection for primary disinfection and chlorine in the form of chloramines for secondary disinfection. The remainder of the year, the plant increase chlorine dose to break-point to achieve a free chlorine residual to avoid the potential for nitrification in the distribution system.
A review of records indicates that treatment equipment was operated in accordance with the design capabilities during the inspection review period.
• Records confirmed that the water treatment equipment which provides chlorination or chloramination for secondary disinfection purposes was operated so that at all times and all locations in the distribution system the chlorine residual was never less than 0.05 mg/l free or 0.25 mg/l combined. A review of free and total chlorine residual grab samples taken from the Creighton Heights distribution system indicate that the seven (7) distribution system free and total chlorine residual samples are collected each week.
The minimum distribution system combined chlorine residual of 0.25 mg/L was measured on September 24, 2018 at Highway 45 South.
• The primary disinfection equipment was equipped with alarms or shut-off mechanisms that satisfied the standards described in Section 1-6 (1) of Schedule 1 of Ontario Regulation 170/03.
• The owner had evidence indicating that all chemicals and materials that come in contact with water within the drinking water system met the AWWA and ANSI standards in accordance with the Municipal Drinking Water Licence and Drinking Water Works Permit issued under Part V of the SDWA. Hamilton Township provided manufacture NSF certification for all chemicals used in the treatment process during the inspection review period.
• Up-to-date plans for the drinking-water system were kept in a place, or made available in such a manner, that they could be readily viewed by all persons responsible for all or part of the operation of the drinking water system in accordance with the Drinking Water Works Permit and Municipal Drinking Water Licence issued under Part V of the SDWA. At the time of the inspection plans and drawings were last updated March 2016 and available for review. Treatment Process Monitoring
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• Operators were aware of the operational criteria necessary to achieve primary disinfection within the drinking water system. Hamilton Township retained Gamsby and Mannerow Engineers (revised July 2007) to prepare "Township of Hamilton Water Supply Provision of Primary Disinfection "CT" Concept Training Notes" for the waterworks staff. The document, describes how the System achieves CT under normal operating conditions, in the event UV is not operations and under worst case scenario with one cell when operating with chloramines as a primary disinfectant.
Under normal operating conditions, the UV irradiation process is used for primary disinfection at the Creighton Heights Drinking Water System.
Waterworks operators have access to a hard copy of the document located at the Creighton Heights pumphouse.
• The secondary disinfectant residual was measured as required for the distribution system. Section 7-2 (3) of Schedule 7 of O.Reg.170/03 requires the owner of a large municipal residential system that provides secondary disinfection and the operating authority for the system shall ensure that at least seven distribution samples are taken each week in accordance with subsection (4) and are tested immediately for, (a) free chlorine residual, if the system provides chlorination and does not provide chloramination; or (b) combined chlorine residual, if the system provides chloramination.
Unless one sample is collected each day of the week, four (4) of the samples must be taken on one day of the week and three (3) of the samples are to be taken on a second day of the week, at least 48 hours after the last sample was taken on the previous day in the same week.
Waterworks operators collect seven (7) chlorine residuals each week from the distribution system and record free and total chlorine.
• Operators were examining continuous monitoring test results and they were examining the results within 72 hours of the test. The System is inspected on a daily basis by a licenced operator to review continuous trending, examine alarm printouts each day, perform operations duties and maintenance.
The System is controlled and monitored by a SCADA system. Any alarm condition is routed to an automated dialer that is programmed with both pager and home telephone numbers of the water department staff.
• Samples for chlorine residual analysis were tested using an acceptable portable device.
• All continuous monitoring equipment utilized for sampling and testing required by O. Reg.170/03, or Municipal Drinking Water Licence or Drinking Water Works Permit or order, were equipped with alarms or shut-off mechanisms that satisfy the standards described in Schedule 6. The System is equipped with nine (9) Hallett 30 UV disinfection units that provide primary disinfection for the System. Each unit is equipped with water quality sensor, lamp intensity sensor and warning and low alarm set points. In the event that an alarm is initiated, a solenoid valve will automatically shut off.
At the time of the inspection, the continuous monitoring equipment utilized for sampling and testing of chlorine were set with the following alarm set points.
Free Chlorine Residual: Low Set-point - 0.5 mg/L Low-Low Set-point - 0.3 mg/L High Set-Point - 1.7 mg/L
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High-High Set-point - 2.0 mg/L
Combined Chlorine Residual Low Set-point - 1.5 mg/L Low-Low Set-point - 1.3 mg/L High Set-Point - 2.7 mg/L High-High Set-point - 2.9 mg/L
If the treated water quality parameters reach a lower or a high se-point, an alarm is issued. If a low-low or a high- high set point is reached, then a second alarm is issued an all well pumps are stopped. Operators can adjust set points through the SCADA system.
• The owner and operating authority ensured that the primary disinfection equipment had a recording device that continuously recorded the performance of the disinfection equipment. Schedule D of the Municipal Drinking Water Licence 139-102 prescribes the following regulatory relief:
2.1 Notwithstanding the provisions of O.Reg.170/03, the Owner is not required to comply with the following: 1. continuously record UV parameters in accordance with O.Reg.170/03, Schedule 1,Section 1-6(3).
Conditions in exchange for relief from regulatory requirements 2.2 In exchange for the regulatory relief noted in Part 2.1, the following condition applies: 1. every incidence of the UV system generating an alarm condition in accordance with O.Reg.170/03, Schedule 1, Section 1-6(2) shall be recorded by documenting a log entry of the incidence.
Waterworks operators record the status of each UV unit and any observed alarms in the logbook as well as on the 'Creighton Heights UV Equipment Alarm Monthly Summary Report'.
• All continuous analysers were calibrated, maintained, and operated, in accordance with the manufacturer's instructions or the regulation.
Process Wastewater
• The process wastewater and residual solids/sludges were treated, handled and disposed of in accordance with the design requirements approved under the Drinking Water Works Permit and the Municipal Drinking Water Licence. Process wastewater is directed to a surge tank and sludge storage tank. Supernatant is de-chlorinated using sodium thiosulphate and pumped to a storm sewer and then directed to a ditch. Settled sludge is periodically pumped out and hauled away by a certified hauler to the Cobourg Water Pollution Control Plant.
• The process wastewater discharge monitoring program and discharge quality complied with requirements established in the Municipal Drinking Water Licence Issued under Part V of the SDWA. Section 4.2, 4.3 and 4.4 of Schedule C of the MDWL 139-102 prescribes that the collection and analysis of backwash wastewater discharged to storm sewer.
Table 7 of Section 4.4 of Schedule C of the MDWL prescribes quarterly composite samples of backwash wastewater and analysis of suspended solids (TSS) and quarterly grab samples and measurement of chlorine residual. Section 1.5 of Schedule C prescribes that the annual average concentration of Total Suspended Solids shall not exceed 25 mg/L.
Based on review of records samples of the backwash wastewater were collected on the following days: March 21, 2018; June 9, 2018; September 29, 2018 and December 11, 2018. The average TSS concentration of the three
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Process Wastewater
separate grab samples (one sample being taken immediately following the commencement of the discharge event, one being taken approximately at the mid-point of the discharge event and one sample being taken immediately before the end of the discharge event) are respectively 8 mg/L; 15.66 mg/L; 16.33 mg/L and 9 mg/L. The annual average concentration is 12.25 mg/L.
Total and free chlorine were recorded for each sampling event. The average free chlorine residual for the three samples collected on March 21, 2018; June 9, 2018; September 29, 2018 and December 11, 2018 are respectively 0.06 mg/L; 0.41 mg/L; 0.17 mg/L and 0.07 mg/L.
It is highly recommended that Hamilton Township modify their de-chlorination procedures to ensure that free chlorine residual is non detect in all discharge wastewater. Distribution System
• The owner did not have up-to-date documents describing the distribution components as required. Section 3.5 and 3.6 of Schedule B of the DWWP 139-202 states the document or file referenced in Column 1 of Table 1 of Schedule A that set out watermains shall be updated to include watermain additions, modifications, replacements and extensions within 12 months of the addition, modification, replacement or extension.
In 2015, Hamilton Township assumed ownership of a water distribution system in the area of Highway #45 and Division St. North to Danforth Rd. West. An updated distribution system map was prepared by AECOM in March 2016. This distribution map was available for review. The map identifies hydrants, size of watermains and serviced properties.
It became apparent that the distribution system map was not accurate following a Category 2 watermain break that occurred on December 28, 2018, referenced as AWQ1#144410. The watermain break gave rise to two (2) private residences that were receiving services off of a private property line.
• There is a backflow prevention program, policy and/or bylaw in place. Hamilton Township utilizes By-Law number 95-71 to establish regulations for the provision of water service for the Baltimore/Creighton Heights Water Supply System. The by-law requires owner of the building to be connected to the municipal water system to provide all private water service works necessary and shall construct, maintain and operate the private service works safely and efficiently with proper devices, in accordance with the Building Code - Part 7/Plumbing.
• The owner had a program or maintained a schedule for routine cleanout, inspection and maintenance of reservoirs and elevated storage tanks within the distribution system.
• Existing parts of the distribution system that are taken out of service for inspection, repair or other activities that may lead to contamination, and all new parts of the distribution system that come in contact with drinking water, were disinfected in accordance with Schedule B, Condition 2.3 of the Drinking Water Works Permit, or an equivalent procedure (i.e. the Watermain Disinfection Procedure).
• The owner had implemented a program for the flushing of watermains as per industry standards. Hamilton Township performs maintenance of the System every third Tuesday of every month, weather permitting. During scheduled maintenance, the distribution system is flushed and disinfectant residuals are monitored and recorded at dead end extremities
• Records confirmed that disinfectant residuals were routinely checked at the extremities and "dead ends" of the distribution system. ______
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Distribution System
Hamilton Township performs maintenance of the System every third Tuesday of every month, weather permitting. During scheduled maintenance, the distribution system is flushed and disinfectant residuals are monitored and recorded at dead end extremities. Furthermore, chlorine residuals and microbiological samples are collected weekly at dead end extremities within the System such as Burwash and Vanluven samples stations.
• A program was in place for inspecting and exercising valves. Section F.70.110 of the Operations Manual indicate that the maintenance of the water distribution system shall include the exercising of all distribution system valves on an annual basis.
Hamilton Township is encouraged to create a standard operating procedure to reflect the existing valve exercising program.
• There was a program in place for inspecting and operating hydrants. The System is equipped with seventy eight (78) hydrants and two (2) high capacity fire pumps. During the inspection review period, the operators indicate that hydrants are inspected during flushing events.
Hamilton Township is encouraged to create a standard operating procedure to reflect the existing hydrant inspection program.
• There was no by-law or policy in place limiting access to hydrants. Hamilton Township does not have a policy or by-law in place for access and use of hydrants.
• The owner was able to maintain proper pressures in the distribution system and pressure was monitored to alert the operator of conditions which may lead to loss of pressure below the value under which the system is designed to operate. The System consists of five (5) high lift pumps, consisting of two (2) duty pumps, one (1) jockey pump and two (2) fire pumps. There is a flow and pressure transmitter installed on the plant discharge line to continuously monitor flow and pressure. The water distribution system consists of approximately fifteen (15) kilometers of watermain ranging in size from 150 to 300 mm diameter to 443 service connections. The distribution system is separated into two (2) pressure zones. Pressure Zone 2 was added to accommodate the Deerfield subdivision. Additional distribution pumps were installed to service the pressure zone, complete with process piping and valves.
Under normal operating conditions, high lift pumps will be called to start as system pressure decreases and stop as flow decreases. Pressure is monitored in SCADA at the plant effluent, pressure entering the distribution system is typically between 65-75 psi.
System pressure critical limit alarms: Low Alarm: 345 kPa (50 psi) High Alarm: 550 kPa (80 psi)
Any deviation from the pressure limits is recorded in the Operators Daily Log. Operations Manuals
• Operators and maintenance personnel had ready access to operations and maintenance manuals.
• The operations and maintenance manuals contained plans, drawings and process descriptions sufficient for the safe and efficient operation of the system. ______
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Operations Manuals
• The operations and maintenance manuals met the requirements of the Drinking Water Works Permit and Municipal Drinking Water Licence issued under Part V of the SDWA.
Logbooks
• Logbooks were properly maintained and contained the required information. The System is inspected daily by an operator. During each visit the operator inspects all treatment processes, review previous day summary report and trending, performs daily sampling and ensures all equipment is in proper operation. All site visits are documented in the facility logbook and include details such as the operators name; time of activity and details of operational activities. Furthermore, the summary sheet is printed and filed.
• Records or other record keeping mechanisms confirmed that operational testing not performed by continuous monitoring equipment was being done by a certified operator, water quality analyst, or person who suffices the requirements of O. Reg. 170/03 7-5. Based on the review of records during the inspection review period, it appears that only certified operators performed operational tests.
• For every required operational test and every required sample, a record was made of the date, time, location, name of the person conducting the test and result of the test.
• The operator-in-charge ensured that records were maintained of all adjustments made to the processes within his or her responsibility.
• Logs or other record keeping mechanisms were available for at least five (5) years.
Contingency/Emergency Planning
• Spill containment was provided for process chemicals and/or standby power generator fuel.
• Clean-up equipment and materials were in place for the clean up of spills.
• Standby power generators were tested under normal load conditions. The Creighton Heights well pumphouse is equipped with a standby diesel engine driven generator set rated at 150 kW. The generator is tested on a monthly basis. Security
• All storage facilities were completely covered and secure. There are no water storage facilities associated with the System, however the on-site treated water reservoir is covered and equipped with locked access hatches.
• Air vents and overflows associated with reservoirs and elevated storage structures were equipped with screens. Air vents associated with the on-site treated water reservoir are screened.
• The owner had provided security measures to protect components of the drinking water system. The System is equipped with a security system which triggers an intrusion alarm and pages the on-call operator to ______
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Security
respond. Consumer Relations
• The owner and/or operating authority undertook efforts to promote water conservation and reduce water losses in their system. The Township of Hamilton enforces By-Law No. 2004-28 to regulate the supply and use of water within the Township.
The By-law describes no personal discharge or permit the discharge of water upon land between the hours of 7:00 am and 9:00 am and between the hours of 7:00 pm and 9:00 pm for the months of June, July and August. The By- law outlines an even numbered address may use water outdoors on even numbered days and an odd numbered address may use water outdoors only on odd numbered days during the months of June, July and August. Certification and Training
• The overall responsible operator had been designated for each subsystem. Subsection 23 (1) of O.Reg. 128/04 "Certification of Drinking -Water System Operators and Water Quality Analysts" states that a municipal residential drinking water system must have a designated overall responsible operator (ORO). The ORO shall be an operator who holds a certificate for that type of subsystem (eg. water distribution subsystem) and that is of the same class or higher than the class of that subsystem.
The Creighton Heights Drinking Water System is a Water Treatment Subsystem Class 2 and Water Distribution Subsystem Class 1. The Creighton Heights Operations Manual identifies the ORO as the Water Operations Manager. In the event the Manager is not available, a qualified water operator holding a Class 2 licence will be designated.
During the inspection review period, Scott Noble, Water Operations Manager, possessed a Class 2 Water Treatment certificate and Class 2 Water Supply certificate that expires on March 31, 2021. During the inspection review period, the ORO and alternates possessed the appropriate operator certificates to serve in this capacity.
• Operators in charge had been designated for all subsystems which comprised the drinking-water system. Waterworks operators at Hamilton Township are on a rotating shift basis. There are four waterworks operators that rotate between the roads department and the waterworks department. All four operators are eligible for the Operator-in-Charge (OIC) designation. The operator identifies OIC in the daily logbook, however there is no procedure in place that outlines and identifies the responsibilities of OIC.
It is highly recommended that Hamilton Township develop a procedure and a schedule for the waterworks operators to identify and designate the OIC as well as outline the responsibilities of the OIC.
• All activities that were undertaken by uncertified persons in the DW subsystems were overseen by persons having the prescribed qualifications.
• All operators possessed the required certification. The Creighton Heights Drinking Water System is classified as Water Treatment Class 2 and Water Distribution Class 1. The waterworks is staffed daily by a Water Operator on a rotating basis. There are four (4) water operators that are employed with Hamilton Township, two (2) operators hold a water treatment Class 2 and two (2) operators hold a water treatment Class 1.
All certificates are valid for the inspection review period. ______
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Certification and Training
• Only certified operators made adjustments to the treatment equipment.
• An adequately licenced operator was designated to act in place of the overall responsible operator when the overall responsible operator was unable to act.
Water Quality Monitoring
• All microbiological water quality monitoring requirements for raw water samples were being met. Section 10-4 of Schedule 10 of O.Reg.170/03 requires the owner or operating authority of the drinking water system shall ensure that a water sample is taken at least once every week from the drinking water system's raw water, before any treatment is applied to the water and is tested for E.coli and total coliforms.
Raw water samples are collected weekly from well TW-1, TW-6 and TW-7.
• All microbiological water quality monitoring requirements for distribution samples were being met. Schedule 10, Section 10-2 of O.Reg.170/03 indicates that at least eight distribution samples plus one additional distribution sample for every 1,000 people served by the system are to be taken each month with at least one sample being taken each week.
The population served, based on service connections, is 1135, indicating nine (9) samples are to be taken each month and tested for E.coli and total coliform, with at least 25% of those also being tested for heterotrophic plate count (HPC).
Distribution sample results reviewed for the inspection review period indicated that two (2) or three (3) samples were collected each week for an average of eleven (11) samples collected each month.
• All microbiological water quality monitoring requirements for treated samples were being met. Section 10-3 of Schedule 10 of O. Reg. 170/03 requires that the Owner of a drinking water system and the Operating Authority for the system ensure that a water sample is taken at least once every week and tested for E. coli, total coliforms and general bacteria population expressed as colony counts on a heterotrophic plate count.
A review of sample records provided during the inspection period indicates that one treated water sample was collected from the System each week.
• All inorganic water quality monitoring requirements prescribed by legislation were conducted within the required frequency. Section 13-2 (1) of Schedule 13 of O. Reg. 170/03 states that the owner of a large municipal drinking water system and the operating authority for the system shall ensure that at least one water sample is taken every 36 months, if the system obtains water from a raw water supply that is ground water. The owner shall ensure that each of the samples taken is tested for every parameter set out in Schedule 23.
Samples for Schedule 23 inorganic parameters were analyzed on May 29, 2018.
• All organic water quality monitoring requirements prescribed by legislation were conducted within the required frequency. Section 13-4 (1) of Schedule 13 of O. Reg. 170/03 states that the owner of a large municipal drinking water system and the operating authority for the system shall ensure that at least one water sample is taken every 36 months, if the system obtains water from a raw water supply that is ground water. The owner shall ensure that each of the ______
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Water Quality Monitoring
samples taken is tested for every parameter set out in Schedule 24.
Samples for Schedule 24 organic parameters were analyzed on May 29, 2018.
• All haloacetic acid water quality monitoring requirements prescribed by legislation are being conducted within the required frequency and at the required location. Schedule 13-11 of O. Reg. 170/03 requires the owner of a drinking water system that provides chlorination or chloramination and the operating authority for the system shall ensure that at least one distribution sample is taken in each calendar quarter, from a point in the drinking water system's distribution system, or plumbing that is connected to the drinking water system, that is likely to have an elevated potential for the formation of haloacetic acids.
Results provided by Hamilton Township indicate that sampling was conducted every three months as required.
• All trihalomethane water quality monitoring requirements prescribed by legislation were conducted within the required frequency and at the required location. Section 13-6 of Schedule 13 of O. Reg. 170/03 requires that the owner of a drinking water system that provides chlorination and the operating authority for the system ensure that at least one distribution sample is taken every three months, from a point in the drinking water system's distribution system, or plumbing that is connected to the drinking water system, that is likely to have an elevated potential for the formation of trihalomethanes. Each sample shall be tested for trihalomethanes.
Results provided by Hamilton Township indicate that sampling was conducted every three months as required.
• All nitrate/nitrite water quality monitoring requirements prescribed by legislation were conducted within the required frequency for the DWS. Section 13-7 of Schedule 13 of O. Reg. 170/03 requires that the owner of a drinking water system and the operating authority for the system ensure that at least one water sample is taken every three months and tested for nitrate and nitrite.
Results provided by Hamilton Township indicate that sampling was conducted a minimum of every three months.
• All sodium water quality monitoring requirements prescribed by legislation were conducted within the required frequency. Section 13-8 of Schedule 13 of O. Reg. 170/03 requires that the owner of a drinking water system and the operating authority for the system ensure that at least one water sample is taken every 60 months and tested for sodium.
Results provided by Hamilton Township indicate that sampling was last completed June 5, 2017.
• All fluoride water quality monitoring requirements prescribed by legislation were conducted within the required frequency. Section 13-9 of Schedule 13 of O. Reg. 170/03 requires that the owner of a drinking water system and the operating authority for the system ensure that at least one water sample is taken every 60 months and tested for fluoride.
Results provided by Hamilton Township indicate that sampling was last completed June 5, 2017.
• The owner ensured that water samples were taken at the prescribed location.
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Water Quality Monitoring
• All water quality monitoring requirements imposed by the Municipal Drinking Water Licence and Drinking Water Works Permit were being met.
• All sampling requirements for lead prescribed by schedule 15.1 of O. Reg. 170/03 were being met. On November 15, 2016, the Township of Hamilton received a letter from the MECP outlining regulatory relief from lead sampling for the Creighton Heights Drinking Water System. The letter states the Conditions in Schedule D of MDWL 139-102 expire after October 15, 2016.
Furthermore, the letter prescribes that from SUMMER 2017 onwards, the Creighton Heights DWS is required to test two (2) distribution samples for:
-alkalinity and pH during each of the periods (WINTER & SUMMER) in every 12-month period and for -lead during each of the periods (WINTER & SUMMER) in every third 12-month period
Hamilton Township operators collected distribution samples and tested for alkalinity and pH on March 27, 2017 (WINTER) and September 18, 2017 (SUMMER) as well as March 26, 2018 (WINTER) and October 1, 2018 (SUMMER).
The system is required to test two (2) distribution samples for lead, alkalinity and pH for the WINTER period (December 15, 2018 to April 15, 2019) and SUMMER period (June 15, 2019 to October 15, 2019).
• Records confirmed that chlorine residual tests were being conducted at the same time and at the same location that microbiological samples were obtained.
• Turbidity was being tested at least once every month from each well that is supplying water to the system.
• The drinking water system owner submitted written notices to the Director that identified the laboratories that were conducting tests for parameters required by legislation, Order, Drinking Water Works Permit or Municipal Drinking Water Licence. Hamilton Township has submitted the appropriate Lab Services Notification to the Ministry and uses SGS Environmental Services - Lakefield.
• The owner indicated that the required records are kept and will be kept for the required time period.
Water Quality Assessment
• Records showed that all water sample results taken during the inspection review period did not exceed the values of tables 1, 2 and 3 of the Ontario Drinking Water Quality Standards (O.Reg. 169/03).
Reporting & Corrective Actions
• Corrective actions (as per Schedule 17) had been taken to address adverse conditions, including any other steps that were directed by the Medical Officer of Health. On December 28, 2018, an adverse water quality incident (AWQI) was reported due to a Category 2 watermain break that affected two private residences and a motel. The Township immediately contacted the Haliburton Kawartha Pine Ridge (HKPR) Health Unit and Spills Action Centre to report the watermain break.
The HKPR Health Unit issued a boil water advisory for the two private residences and motel. Corrective actions ______
Report Generated for wielgobr on 21/03/2019 (dd/mm/yyyy) Page 17 of 22 Site #: 220008104 CREIGHTON HEIGHTS DRINKING WATER SYSTEM Date of Inspection: 22/01/2019 (dd/mm/yyyy)
Page 65 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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Reporting & Corrective Actions
were followed and the watermain break was repaired. The boil water advisory for the two private residences was rescinded on January 15, 2019 and for the motel on February 22, 2019.
• All required notifications of adverse water quality incidents were immediately provided as per O. Reg. 170/03 16-6.
• All required written notices of adverse water quality incidents were not provided as per O. Reg. 170/03 16-7. 16-7 of Schedule 16 of O.Reg.170/03 requires that a person who is required to report immediately in accordance with subsection 16-6 (2) shall, in addition to speaking in person or by telephone with a person referred to in subsection 16-6 (3), provide a written notice in accordance with this section and section 16-8 within 24 hours after the immediate report is given under section 16-4 or 16-5 or under subsection 18 (1) of the Safe Drinking Water Act, 2002.
On December 28, 2018, Hamilton Township contacted HKPR Health unit and Spills Action Centre to report a Category 2 watermain break, identified as AWQI#144410 . The required written notice for AWQI#144410 was not provided to the Ministry until January 4, 2019.
• In instances where written notice of issue resolution was required by regulation, the notice was provided as per O. Reg. 170/03 16-9.
• Where required continuous monitoring equipment used for the monitoring of chlorine residual and/or turbidity triggered an alarm or an automatic shut-off, a qualified person responded in a timely manner and took appropriate actions. A review of continuous monitoring records and logbooks suggest that when an alarm or automatic shut-off devices was triggered that a certified operator responded and took appropriate actions.
• When the primary disinfection equipment, other than that used for chlorination or chloramination, has failed causing an alarm to sound or an automatic shut-off to occur, a certified operator responded in a timely manner and took appropriate actions. During the inspection review period, eight (8) UV alarm incidents were initiated by equipment. All alarms triggered automatic shut off of the facility UV reactor to prevent inadequately disinfected water being directed to users, in each incident an certified operator attended the site and responded appropriately to the alarm.
• The Annual Report containing the required information was prepared by February 28th of the following year.
• Summary Reports for municipal council were completed on time, included the required content, and were distributed in accordance with the regulatory requirements. Schedule 22 of O.Reg.170/03 requires the owner of a drinking water system to ensure that, not later than March 31 of each year, a report is prepared for the preceding calendar year and is given to members of the municipal council.
The Summary Report was presented to Council on March 20, 2018.
• All changes to the system registration information were provided within ten (10) days of the change.
Other Inspection Findings
• The following items are noted as being relevant to the Drinking Water System: 1. Waterworks operators at Hamilton Township are on a rotating shift basis. There are four (4) waterworks ______
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Page 66 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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Other Inspection Findings
operators that rotate between the roads department and the waterworks department. The operator identifies OIC in the logbook, however there is no schedule or procedure in place.
It is highly recommended that Hamilton Township develop a schedule for the waterworks operators to identify and designate the OIC and a procedure to outline the responsibilities of the OIC.
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Page 67 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED This section provides a summary of all non-compliance with regulatory requirements identified during the inspection period, as well as actions required to address these issues. Further details pertaining to these items can be found in the body of the inspection report.
1. The owner did not have up-to-date documents describing the distribution components as required. In 2015, Hamilton Township assumed ownership of a water distribution system in the area of Highway #45 and Division St. North to Danforth Rd. West. An updated distribution system map was prepared by AECOM in March 2016. This distribution map was available for review. The map identifies hydrants, size of watermains and serviced properties.
It became apparent that the distribution system map was not accurate following a Category 2 watermain break that occurred on December 28, 2018, referenced as AWQ1#144410. The watermain break gave rise to two (2) private residences that were receiving services off of a private property line. Action(s) Required: The Corporation of the Township of Hamilton shall ensure accurate maps are retained and updated within 12 months for the addition, modification, replacement or extension of watermains in the drinking water system as described in the DWWP #139-202.
By no later than October 1, 2019, the Corporation of the Township of Hamilton shall submit to the undersigned Provincial Officer a copy of the updated distribution system maps.
2. All required written notices of adverse water quality incidents were not provided as per O. Reg. 170/03 16-7. On December 28, 2018, Hamilton Township contacted HKPR Health unit and Spills Action Centre to report a Category 2 watermain break, identified as AWQI#144410 . The required written notice for AWQI#144410 was not provided to the Ministry until January 4, 2019. Action(s) Required: The Corporation of the Township of Hamilton shall prepare a detailed procedure outlining the process for reporting adverse water quality incidents (AWQI's). The procedure should include steps specific to verbal and written notices as per Section 16-6 and 16-7 of Schedule 16 of O.Reg.170/03.
By no later than April 30, 2019, the Corporation of the Township of Hamilton shall submit to the undersigned Provincial Officer a copy of the procedure and a written confirmation of the training related to the procedure provided to the operations staff.
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Report Generated for wielgobr on 21/03/2019 (dd/mm/yyyy) Page 20 of 22 Site #: 220008104 CREIGHTON HEIGHTS DRINKING WATER SYSTEM Date of Inspection: 22/01/2019 (dd/mm/yyyy)
Page 68 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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SUMMARY OF RECOMMENDATIONS AND BEST PRACTICE ISSUES This section provides a summary of all recommendations and best practice issues identified during the inspection period. Details pertaining to these items can be found in the body of the inspection report. In the interest of continuous improvement in the interim, it is recommended that owners and operators develop an awareness of the following issues and consider measures to address them.
1. There was no by-law or policy in place limiting access to hydrants. Hamilton Township does not have a policy or by-law in place for access and use of hydrants. Recommendation: The Corporation of the Township of Hamilton is encouraged to develop or adopt a by-law that would outlines prohibitions for access to and use of hydrants in the Creighton Heights distribution system and would impose penalties for unauthorized use.
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APPENDIX A STAKEHOLDER APPENDIX
Page 71 of 208 March 2015 Key Reference and Guidance Material for Municipal Residential Drinking Water Systems Many useful materials are available to help you operate your drinking water system. Below is a list of key materials owners and operators of municipal residential drinking water systems frequently use. To access these materials online click on their titles in the table below or use your web browser to search for their titles. Contact the Public Information Centre if you need assistance or have questions at 1-800-565-4923/416-325-4000 or [email protected]. For more information on Ontario’s drinking water visit www.ontario.ca/drinkingwater and email [email protected] to subscribe to drinking water news.
PUBLICATION TITLE PUBLICATION NUMBER Taking Care of Your Drinking Water: A Guide for Members of Municipal Councils 7889e01 FORMS: Drinking Water System Profile Information, Laboratory Services Notification, 7419e, 5387e, 4444e Adverse Test Result Notification Form Procedure for Disinfection of Drinking Water in Ontario 4448e01 Strategies for Minimizing the Disinfection Products Trihalomethanes and Haloacetic Acids 7152e Total Trihalomethane (TTHM) Reporting Requirements Technical Bulletin (February 2011) 8215e Filtration Processes Technical Bulletin 7467 Ultraviolet Disinfection Technical Bulletin 7685 Guide for Applying for Drinking Water Works Permit Amendments, Licence Amendments, 7014e01 Licence Renewals and New System Applications Certification Guide for Operators and Water Quality Analysts Guide to Drinking Water Operator Training Requirements 9802e Taking Samples for the Community Lead Testing Program 6560e01 Community Sampling and Testing for Lead: Standard and Reduced Sampling and Eligibility 7423e for Exemption Guide: Requesting Regulatory Relief from Lead Sampling Requirements 6610 Drinking Water System Contact List 7128e Technical Support Document for Ontario Drinking Water Quality Standards 4449e01 ontario.ca/drinkingwater
PIBS 8990b01
Page 72 of 208 Mars 2015 Principaux guides et documents de référence sur les réseaux résidentiels municipaux d’eau potable
De nombreux documents utiles peuvent vous aider à exploiter votre réseau d’eau potable. Vous trouverez ci-après une liste de documents que les propriétaires et exploitants de réseaux résidentiels municipaux d’eau potable utilisent fréquemment. Pour accéder à ces documents en ligne, cliquez sur leur titre dans le tableau ci-dessous ou faites une recherche à l’aide de votre navigateur Web. Pour plus de renseignements sur l’eau potable Communiquez avec le Centre d’information au en Ontario, consultez le site www.ontario.ca/ public au 1 800 565-4923 ou au 416 325-4000, ou eaupotable ou envoyez un courriel à encore à [email protected] si vous avez [email protected] pour suivre des questions ou besoin d’aide. l’information sur l’eau potable.
TITRE DE LA PUBLICATION NUMÉRO DE PUBLICATION Prendre soin de votre eau potable – Un guide destiné aux membres des conseils municipaux 7889f01 Renseignements sur le profil du réseau d’eau potable, Avis de demande de services de laboratoire, 7419f, 5387f, 4444f Formulaire de communication de résultats d’analyse insatisfaisants et du règlement des problèmes Marche à suivre pour désinfecter l’eau potable en Ontario 4448f01 Strategies for Minimizing the Disinfection Products Thrihalomethanes and Haloacetic Acids (en 7152e anglais seulement) Total Trihalomethane (TTHM) Reporting Requirements: Technical Bulletin (février 2011) (en anglais 8215e seulement) Filtration Processes Technical Bulletin (en anglais seulement) 7467 Ultraviolet Disinfection Technical Bulletin (en anglais seulement) 7685 Guide de présentation d’une demande de modification du permis d’aménagement de station de production d’eau potable, de modification du permis de réseau municipal d’eau potable, de 7014f01 renouvellement du permis de réseau municipal d’eau potable et de permis pour un nouveau réseau Guide sur l’accréditation des exploitants de réseaux d’eau potable et des analystes de la qualité de l’eau de réseaux d’eau potable Guide sur les exigences relatives à la formation des exploitants de réseaux d’eau potable 9802f Prélèvement d’échantillons dans le cadre du programme d’analyse de la teneur en plomb de l’eau 6560f01 dans les collectivités Échantillonnage et analyse du plomb dans les collectivités : échantillonnage normalisé ou réduit et 7423f admissibilité à l’exemption Guide: Requesting Regulatory Relief from Lead Sampling Requirements (en anglais seulement) 6610 Liste des personnes-ressources du réseau d’eau potable 7128f Document d’aide technique pour les normes, directives et objectifs associés à la qualité de l’eau 4449f01 potable en Ontario ontario.ca/eaupotable
PIBS 8990b01
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APPENDIX B INSPECTION RATING RECORD
Page 74 of 208 Ministry of the Environment - Inspection Summary Rating Record (Reporting Year - 2018-2019)
DWS Name: CREIGHTON HEIGHTS DRINKING WATER SYSTEM DWS Number: 220008104 DWS Owner: Hamilton, The Corporation Of The Township Of Municipal Location: Hamilton Township Regulation: O.REG 170/03 Category: Large Municipal Residential System Type Of Inspection: Detailed Inspection Date: January 22, 2019 Ministry Office: Peterborough District
Maximum Question Rating: 696
Inspection Module Non-Compliance Rating Source 0 / 28 Permit To Take Water 0 / 12 Capacity Assessment 0 / 42 Treatment Processes 0 / 89 Process Wastewater 0 / 20 Distribution System 4 / 25 Operations Manuals 0 / 42 Logbooks 0 / 30 Certification and Training 0 / 57 Water Quality Monitoring 0 / 160 Reporting & Corrective Actions 6 / 109 Treatment Process Monitoring 0 / 82 TOTAL 10 / 696
Inspection Risk Rating 1.44%
FINAL INSPECTION RATING: 98.56%
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Inspection Rating Record Generated On 21-MAR-19 (Inspection ID: 1-ID47Z). R:\Public\DW\DW-08 Compliance\Shared Comp Data\Inspection Ratings 1819\Jackie Fuller\1819 CREIGHTON HEIGHTS DRINKING WATER SYSTEM 1-ID47Z.pdf Ministry of the Environment - Detailed Inspection Rating Record (Reporting Year - 2018-2019)
DWS Name: CREIGHTON HEIGHTS DRINKING WATER SYSTEM DWS Number: 220008104 DWS Owner: Hamilton, The Corporation Of The Township Of Municipal Location: Hamilton Township Regulation: O.REG 170/03 Category: Large Municipal Residential System Type Of Inspection: Detailed Inspection Date: January 22, 2019 Ministry Office: Peterborough District
Question Non-compliant Question(s) Rating Distribution System Has the owner updated the document describing the distribution components within 12 months of 4 completion of alterations to the system? Reporting & Corrective Actions Were all required written notices of adverse water quality incidents provided as per O. Reg. 170/03 6 16-7? TOTAL QUESTION RATING 10
Maximum Question Rating: 696
Inspection Risk Rating 1.44%
FINAL INSPECTION RATING: 98.56%
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Inspection Rating Record Generated On 21-MAR-19 (Inspection ID: 1-ID47Z). R:\Public\DW\DW-08 Compliance\Shared Comp Data\Inspection Ratings 1819\Jackie Fuller\1819 CREIGHTON HEIGHTS DRINKING WATER SYSTEM 1-ID47Z.pdf Page 77 of 208 Page 78 of 208 Page 79 of 208 Page 80 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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OWNER INFORMATION: Company Name: HAMILTON, THE CORPORATION OF THE TOWNSHIP OF Street Number: 8285 Unit Identifier: Street Name: MAJESTIC HILLS Dr City: COBOURG Province: ON Postal Code: K9A 4W5
CONTACT INFORMATION
Type: Owner Name: William Cane Phone: (905) 342-2810 x112 Fax: (905) 342-2818 Email: [email protected] Title: Mayor, Township of Hamilton
Type: Owner Name: Arthur Anderson Phone: (905) 342-2810 Fax: (905) 342-2818 Email: [email protected] Title: Manager, Operations Support & Infrastructure, Township of Hamilton
Type: Operating Authority Name: Scott Noble Phone: (905) 342-2810 x147 Fax: Email: [email protected] Title: Water Operations Manager, Township of Hamilton
Type: Operating Authority Name: Carolyn Wilcox Phone: (905) 342-2810 x118 Fax: (905) 342-2818 Email: [email protected] Title: Water Operations Support, Hamilton Township
Type: MOH - HKPR Health Unit Name: Dr. Lynn Noseworthy Phone: (905) 885-9100 Fax: (905) 885-9551 Email: [email protected] Title: Medical Officer of Health, Haliburton Kawartha Pine Ridge Health Unit
Type: Conservation Authority Name: Linda Laliberte Phone: (905) 885-8173 Fax: (905) 885-9824 Email: [email protected] Title: CAO, Ganaraska Region Conservation Authority
INSPECTION DETAILS:
Site Name: CAMBORNE DRINKING WATER SYSTEM Site Address: 23 FORD ST CAMBORNE K9A 4W5 County/District: Hamilton Township MECP District/Area Office: Peterborough District Health Unit: HALIBURTON, KAWARTHA, PINE RIDGE DISTRICT HEALTH UNIT
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Report Generated for troanre on 15/03/2019 (dd/mm/yyyy) Page 2 of 19 Site #: 220008113 CAMBORNE DRINKING WATER SYSTEM Date of Inspection: 20/12/2018 (dd/mm/yyyy)
Page 81 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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Conservation Authority: MNR Office: Category: Small Municipal Residential Site Number: 220008113 Inspection Type: Announced Inspection Number: 1-JBJAR Date of Inspection: Dec 20, 2018 Date of Previous Inspection: Feb 15, 2018
COMPONENTS DESCRIPTION ______Site (Name): Well PW-1A Type: Source Sub Type: Ground Water Comments: Well PW-1A was constructed with a cable tool drill rig by Northern Well Drilling Limited (Unionville, ON) on February 19, 1998. Water Well Record No. 4512098 reports the 224 foot (68.28 metre) deep, overburden well was constructed with a 16 inch (406 mm) diameter open hole from ground surface to a depth of 52 feet (15.85 metres) and equipped with 216 feet of 7 inch (178 mm) diameter steel casing (from 3 feet above ground surface to a depth of 213 feet). A 10 foot (3.05 metre) section of 5.75 inch (146 mm) diameter, 35-slot, stainless steel, wire-wound screen was installed from 213 feet to 223 feet depth. The Plugging & Sealing Record portion of the well record indicates that concrete grout was installed in the annular space from ground surface to a depth of 50 feet (15.24 metres) and a mixture of bentonite and drill cuttings was installed from a depth of 50 feet (15.24 metres) to 213 feet (64.92 metres). The well record indicates that fresh water was encountered at a depth of 223 feet (67.97 metres) that flowed under artesian pressure at a rate of 30 gpm (136.5 L/min). The well is equipped with a submersible pump, water tight well cap and pitless adapter that are contained in a concrete, below grade well chamber that is accessed through a secure/padlocked metal hatch. The well is provided with a flow control device to restrict artesian flow to a maximum of 340 L/min and a magnetic flow meter to continuously monitor artesian flow into the West Branch of Cobourg Creek. The well contractor provided a recommended pumping rate of 80 gpm (364 L/min) and a recommended pump setting of 150 feet (45.72 metres). PW-1A is equipped with a 3 Hp Goulds (model 55GS30) high capacity submersible pump with a rated capacity of 208 L/min (at a TDH of 44.0 m). ______
Site (Name): Well PW-2A Type: Source Sub Type: Ground Water Comments: Well PW-2A was constructed with a conventional rotary drill rig by Northern Well Drilling Limited (Unionville, ON) on October 28, 2005. The well is provided with well tag no. A-003304. The Well Record submitted indicates the 227 foot (69.19 metre) deep, overburden well was constructed with a 16 inch (406 mm) diameter open hole from ground surface to a depth of 33 feet (10.1 metres) and an 8.75 inch (222 mm) diameter open hole from 33 feet (10.1 metres) to 179.2 feet (54.63 metres). The well is equipped with 43 feet (13.10 metres) of 10 inch (254 mm) diameter steel casing (from ground surface to a depth of 13.10 metres) with an inner 6.12 inch (155.5 mm) diameter steel casing that extends from ground surface to a depth of 177.2 feet (54.00 metres). A 13.06 foot (3.98 metre) section of 6.0 inch (152 mm) diameter, 25-slot, stainless steel screen is attached to the bottom of the casing. The Plugging & Sealing Record portion of the well record indicates that cement slurry grout was installed in the annular space from ground surface to a depth of 72.2 feet (22 metres) and bentonite slurry was installed from a depth of 72.2 feet (22 metres) to 177.2 feet (54 metres). The well record indicates that fresh water was encountered at a depth of 190.3 feet (58 metres) which flowed under artesian pressure at a rate of 59.3 gpm (270 L/min). The well is equipped with a submersible pump, water tight well cap and pitless adapter and an artesian overflow line
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Page 82 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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that are contained within a concrete well chamber. The concrete well chamber is accessed through a secure/padlocked metal hatch. The well is provided with a flow control device to restrict artesian flow to a maximum of 340 L/min and a magnetic flow meter to continuously monitor artesian flow into the West Branch of Cobourg Creek. The driller provided a recommended pumping rate of 65.9 gpm (300 L/min) and a recommended pump setting of 82 feet (25 metres). PW-2A is equipped with a 5 Hp Goulds (model 75GS50) high capacity submersible pump with a rated capacity of 303 L/min (at a TDH of 43.0 m). ______
Site (Name): TREATED WATER Type: Other Sub Type: Treatment Facility Comments: Raw water enters the Camborne Water Treatment Plant via separate 75 mm diameter conduits that connect to a common 75 mm diameter header. Two chemical metering pumps (Alldos model 208-1) connected to separate chlorine injection points introduce 12% sodium hypochlorite solution into the common raw water conduit. The diaphragm metering pumps are paced to flow and operate on a duty/standby basis. The duty chemical feed pump is alternated each week. The chlorinated water is directed to two greensand filters that are connected in parallel (to remove naturally occurring iron). The greensand filters are automatically backwashed every 26 hours of service or every 300,000 L of water. Process wastewater from filter backwash cycles is directed to an in-ground, pre-cast wastewater tank with a capacity of 27,000 litres. Supernatant from the tank is dechlorinated with sodium thiosulphate and directed into an open ditch that discharges into the west branch of Cobourg Creek. Settled sludge is periodically pumped from the tank and hauled off site for disposal by a licenced waste hauler. The filter effluent is directed into four interconnected baffled chlorine contact tanks that are located beneath the pumphouse floor that provide a total reservoir volume of 206 m3. Five 454 L hydro-pneumatic pressure tanks are utilized to augment pressure in the distribution system. The Camborne Drinking Water System is provided with a continuous free chlorine residual analyzer that is installed on the treated water discharge conduit, upstream of the connection to the distribution system. A continuously operating turbidity analyzer and pressure sensor are also installed on the treated effluent discharge line. Continuously operating magnetic flow meters are installed to measure raw water flow from both wells, artesian flow from both wells and treated water flow. The two greensand filters are equipped with dedicated bi-directional magnetic flow meters to record filter effluent flow and filter backwash flow. ______
Site (Name): DISTRIBUTION Type: Other Sub Type: Other Comments: The Camborne Distribution System delivers potable water to approximately 65 homes located along Alberts Alley, Alberts Court, Ford Street and Burgess Crescent within the Hamlet of Camborne. The distribution system is not equipped with fire hydrants, pressure boosting or treated water storage facilities. Blow-off valves located at the eastern ends of Alberts Court and Jibb Road permit seasonal flushing. Sample taps located at the west end of Jibb Road and the east end of Alberts Alley facilitate collection of treated water distribution samples. The Camborne Public School was connected to the Camborne Distribution System in July 2013. A separate, small municipal drinking water system known as the "Old Camborne School Well Supply" provides drinking water to four homes in the south east end of the village and the Camborne Church. An assessment of the Old Camborne School Well Supply is not provided in this inspection report. ______
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Page 83 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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INSPECTION SUMMARY:
Introduction
• The primary focus of this inspection is to confirm compliance with Ministry of the Environment, Conservation and Parks (MECP) legislation as well as evaluating conformance with ministry drinking water policies and guidelines during the inspection period. The ministry utilizes a comprehensive, multi-barrier approach in the inspection of water systems that focuses on the source, treatment, and distribution components as well as management practices.
This drinking water system is subject to the legislative requirements of the Safe Drinking Water Act, 2002 (SDWA) and regulations made therein, including Ontario Regulation 170/03, "Drinking Water Systems" (O.Reg. 170/03). This inspection has been conducted pursuant to Section 81 of the SDWA.
This inspection report does not suggest that all applicable legislation and regulations were evaluated. It remains the responsibility of the owner to ensure compliance with all applicable legislative and regulatory requirements. On December 20, 2018, Provincial Officer Rebecca Troan conducted an announced, detailed inspection of the Camborne Drinking Water System.
The drinking water system inspection included a physical inspection of the source and treatment facility, as well as a document review for the reporting period from February 16, 2018 to December 20, 2018. Hamilton Township staff Carolyn Wilcox, Water Operation Support, Scott Noble, Water Operations Manager and Jeff Bailey, Operator, were present during the inspection. Source
• The owner was maintaining the production well(s) in a manner sufficient to prevent entry into the well of surface water and other foreign materials. Well 1 a and Well 2a are located approximately 38 metres south west of the Camborne DWS treatment building. Both wells are located in locked well pits and equipped with sealed well caps.
Well maintenance included monthly visual/security checks and the completion of a quarterly inspection checklist.
• Trends in source water quality were not being monitored. At the time of the inspection, the Ministry was informed that trends in source water quality were not currently being monitored but that they were looking to do it in the future. Permit To Take Water
• The owner was in compliance with all conditions of the PTTW. Permit to Take Water 2140-AP5P6D (PTTW) limits the rate of taking to 288 cubic metres per day for Well 1a and 412 cubic metres per day for Well 2a. The PTTW also limits the artesian flow to 489.6 cubic metres per day for Well 1a and 518.4 cubic metres per day for Well 2a.
A review of records provided for the inspection period indicated that the Camborne DWS was in compliance with the requirements of PTTW 2140-AP5P6D.
Flows for the production wells during the inspection were as follows:
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Page 84 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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Permit To Take Water
1) Well 1a flow: 0 to 105.1 cubic metres per day 2) Well 1a artesian flow: 203.2 to 309.2 cubic metres per day 3) Well 2a flow: 0 to 99.9 cubic metres per day 4) Well 2a artesian flow: 25.9 to 101.7 cubic metres per day Capacity Assessment
• There was sufficient monitoring of flow as required by the Municipal Drinking Water Licence or Drinking Water Works Permit issued under Part V of the SDWA. Daily raw and treated water flows are monitored using flow meters at the Camborne Drinking Water System in accordance with Schedule C of Municipal Drinking Water Licence (MDWL) 139-103 Issue Number 3.
• The flow measuring devices were calibrated or verified in accordance with the requirements of the Municipal Drinking Water Licence issued under Part V of the SDWA. Flow measuring devices are calibrated annually by Franklin Empire Inc. Franklin Empire Inc. calibrated all flow meters on November 29, 2018.
• The owner was in compliance with the conditions associated with maximum flow rate or the rated capacity conditions in the Municipal Drinking Water Licence issued under Part V of the SDWA. The Municipal Drinking Water Licence 139-103 Issue Number 3 listed the rated capacity for the Camborne DWS as 415 cubic metres per day.
A review of records provided for the inspection period indicated that the maximum treated water flow was 107.1 cubic metres per day, approximately 26% of the rated capacity.
• Appropriate records of flows and any capacity exceedances were made in accordance with the Municipal Drinking Water Licence issued under Part V of the SDWA.
Treatment Processes
• The owner had ensured that all equipment was installed in accordance with Schedule A and Schedule C of the Drinking Water Works Permit. It was confirmed during the inspection that all equipment identified in Schedule A and C of Drinking Water Works Permit 139-203 Issue Number 2 was installed at the Camborne DWS.
• Records indicated that the treatment equipment was operated in a manner that achieved the design capabilities required under Ontario Regulation 170/03 or a Drinking Water Works Permit and/or Municipal Drinking Water Licence issued under Part V of the SDWA at all times that water was being supplied to consumers. The Camborne DWS obtains water from two wells that are classified as true groundwater. The treatment system consists of two greensand filters for iron removal, and chlorination for primary and secondary disinfection using sodium hypochlorite. Primary disinfection is achieved in the four celled, 206 cubic metre capacity, in-ground clearwell.
Primary disinfection chlorine residuals and treated water turbidity are continuously monitored and equipped to alarm to an operator if they deviate form the calculated operating range.
During the inspection period primary disinfection chlorine residuals ranged from 0.64 mg/L to 2.00 mg/L.
A review of maintenance and operational activities as well as sampling records, continuous analyzer data and ______
Report Generated for troanre on 15/03/2019 (dd/mm/yyyy) Page 6 of 19 Site #: 220008113 CAMBORNE DRINKING WATER SYSTEM Date of Inspection: 20/12/2018 (dd/mm/yyyy)
Page 85 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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Treatment Processes
alarm records indicated that the Camborne DWS was operated in a manner that achieved the design capabilities required under O. Reg. 170/03.
• Records confirmed that the water treatment equipment which provides chlorination or chloramination for secondary disinfection purposes was operated so that at all times and all locations in the distribution system the chlorine residual was never less than 0.05 mg/l free or 0.25 mg/l combined. The Camborne DWS monitors distribution chlorine residuals twice per week using a handheld colorimeter. A review of records provided for the inspection period indicated that secondary disinfection chlorine residuals ranged from 0.56 mg/L to 1.20 mg/L during the inspection period.
• The owner had evidence indicating that all chemicals and materials that come in contact with water within the drinking water system met the AWWA and ANSI standards in accordance with the Municipal Drinking Water Licence and Drinking Water Works Permit issued under Part V of the SDWA. Records provided for the inspection confirmed that the sodium hypochloride used for primary and secondary disinfection was certified NSF 60 at the Camborne DWS.
• Up-to-date plans for the drinking-water system were kept in a place, or made available in such a manner, that they could be readily viewed by all persons responsible for all or part of the operation of the drinking water system in accordance with the Drinking Water Works Permit and Municipal Drinking Water Licence issued under Part V of the SDWA. Up-to-date drawings and process schematics are available to operators at the Camborne DWS treatment plant. Treatment Process Monitoring
• Primary disinfection chlorine monitoring was conducted at a location approved by Municipal Drinking Water Licence and/or Drinking Water Works Permit issued under Part V of the SDWA, or at/near a location where the intended CT has just been achieved. The Camborne DWS continuously monitors primary disinfection chlorine residuals on the discharge pipe upstream of the connection to the distribution system.
• Operators were aware of the operational criteria necessary to achieve primary disinfection within the drinking water system. The Camborne DWS keeps the chlorine contact time calculation and worst case scenario calculation in the facility operations manual at the treatment plant.
• The secondary disinfectant residual was measured as required for the distribution system. A review of records for the inspection period indicated that chlorine residual was monitored twice per week in the distribution system in accordance with Schedule 7-2(5)&(6) of O. Reg. 170/03.
• Operators were examining continuous monitoring test results and they were examining the results within 72 hours of the test. The Camborne DWS reviews continuous analyzer data daily. The SCADA summary is printed out for review and operators date and sign the summary once it has been reviewed and record the activity in the logbook.
During the inspection period, the Camborne DWS experienced a communication loss that resulted in the failure to complete one 72 hour review. The communication loss was reported to the Ministry and data was recovered and reviewed once communication was restored. Please see Summary of Recommendations and Best Management Practice Issues for more information.
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Report Generated for troanre on 15/03/2019 (dd/mm/yyyy) Page 7 of 19 Site #: 220008113 CAMBORNE DRINKING WATER SYSTEM Date of Inspection: 20/12/2018 (dd/mm/yyyy)
Page 86 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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Treatment Process Monitoring
• Samples for chlorine residual analysis were tested using an acceptable portable device. The Camborne DWS uses a Hach DR890 handheld colorimeter for chlorine residual analysis that is not performed using a continuous analyzer. The Hach colorimeter is calibrated annually by Hach Service Plus and was last calibrated on June 11, 2018.
• All continuous monitoring equipment utilized for sampling and testing required by O. Reg.170/03, or Municipal Drinking Water Licence or Drinking Water Works Permit or order, were equipped with alarms or shut-off mechanisms that satisfy the standards described in Schedule 6. The following continuous analyzer alarms were provided to the Ministry for the inspection period:
Primary Disinfection Chlorine - Low Low - 0.30 mg/L - - lock out - Low - 0.50 mg/L
• Continuous monitoring equipment that was being utilized to fulfill O. Reg. 170/03 requirements was performing tests for the parameters with at least the minimum frequency specified in the Table in Schedule 6 of O. Reg. 170/03 and recording data with the prescribed format.
• All continuous analysers were calibrated, maintained, and operated, in accordance with the manufacturer's instructions or the regulation. Turbidity and chlorine continuous analyzers are calibrated annually by Hach Service Plus and were last calibrated on June 11, 2018. Process Wastewater
• The process wastewater and residual solids/sludges were treated, handled and disposed of in accordance with the design requirements approved under the Drinking Water Works Permit and the Municipal Drinking Water Licence. Process wastewater is discharged to the settling pit where it settles for 4 to 6 hours. wastewater is dosed with sodium thiosulphate and pumped to the discharge point. Sludge from the process wastewater is pumped out approximately once per year and hauled by a licenced hauler to the Cobourg Water Pollution Control Plant.
• The process wastewater discharge monitoring program and discharge quality complied with requirements established in the Municipal Drinking Water Licence Issued under Part V of the SDWA. Section 4.4 of Schedule C of Drinking Water Works Permit 139-103 Issue Number 3 states that the Camborne DWS must monitor process wastewater for suspended solids and chlorine residual quarterly at the point of discharge. Suspended solids are to be monitored using a composite sample and chlorine residual is monitored by collecting a grab sample.
A review of records for the inspection period indicated that process wastewater suspended solids and chlorine residuals were monitored quarterly at the discharge point, in accordance with Section 4.4 of Schedule C of DWWP 139-103 Issue Number 2. Distribution System
• The owner had up-to-date documents describing the distribution components as required.
• There is a backflow prevention program, policy and/or bylaw in place. At the time of the inspection the Ministry was informed that check valves are installed on the water meters in the ______
Report Generated for troanre on 15/03/2019 (dd/mm/yyyy) Page 8 of 19 Site #: 220008113 CAMBORNE DRINKING WATER SYSTEM Date of Inspection: 20/12/2018 (dd/mm/yyyy)
Page 87 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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Distribution System
Camborne DWS distribution system. The Camborne DWS only serves residential and has one school.
• The owner did not have a program or maintained a schedule for routine cleanout, inspection and maintenance of reservoirs and elevated storage tanks within the distribution system. At the time of the inspection the Ministry was informed that the Camborne DWS does not have an inspection or maintenance schedule for the clearwell. The Operations Manual states that the need for cleaning will be assessed by operators.
• Existing parts of the distribution system that are taken out of service for inspection, repair or other activities that may lead to contamination, and all new parts of the distribution system that come in contact with drinking water, were disinfected in accordance with Schedule B, Condition 2.3 of the Drinking Water Works Permit, or an equivalent procedure (i.e. the Watermain Disinfection Procedure).
• The owner had implemented a program for the flushing of watermains as per industry standards. The Camborne DWS has a monthly flushing program where they flush different parts of the distribution system each month ensuring that the entire distribution system is flushed within the year.
• Records confirmed that disinfectant residuals were routinely checked at the extremities and "dead ends" of the distribution system. The Camborne DWS checks chlorine residuals at extremities and dead ends during flushing and during sampling as one sample station is located at a dead end.
• A program was in place for inspecting and exercising valves. The Camborne DWS inspects and exercises valves as part of the flushing program.
• There was a program in place for inspecting and operating hydrants. The Camborne DWS only has flushing and sampling taps in the distribution system. All taps are exercised and inspected as part of the flushing program.
• There was a by-law or policy in place limiting access to hydrants. All sample taps and flushing locations are locked within the Camborne DWS distribution system.
• The owner was able to maintain proper pressures in the distribution system and pressure was monitored to alert the operator of conditions which may lead to loss of pressure below the value under which the system is designed to operate. The Camborne DWS monitors pressure leaving the treatment plant and will alarm if pressure falls below 50 psi. Operations Manuals
• Operators and maintenance personnel had ready access to operations and maintenance manuals. Operation and Maintenance Manuals are located in the treatment plant.
• The operations and maintenance manuals contained plans, drawings and process descriptions sufficient for the safe and efficient operation of the system.
• The operations and maintenance manuals met the requirements of the Drinking Water Works Permit and Municipal Drinking Water Licence issued under Part V of the SDWA.
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Report Generated for troanre on 15/03/2019 (dd/mm/yyyy) Page 9 of 19 Site #: 220008113 CAMBORNE DRINKING WATER SYSTEM Date of Inspection: 20/12/2018 (dd/mm/yyyy)
Page 88 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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Logbooks
• Logbooks were properly maintained and contained the required information. A review of the facility logbooks for the inspection period indicated that operational checks, system maintenance, equipment verification, sampling, ORO and OIC designation, daily continuous analyzer checks, alarms, and all other activities are properly recorded.
• Records or other record keeping mechanisms confirmed that operational testing not performed by continuous monitoring equipment was being done by a certified operator, water quality analyst, or person who suffices the requirements of O. Reg. 170/03 7-5.
• For every required operational test and every required sample, a record was made of the date, time, location, name of the person conducting the test and result of the test.
• The operator-in-charge ensured that records were maintained of all adjustments made to the processes within his or her responsibility.
• Logs or other record keeping mechanisms were available for at least five (5) years.
Contingency/Emergency Planning
• Spill containment was provided for process chemicals and/or standby power generator fuel.
• Clean-up equipment and materials were in place for the clean up of spills. A spill kit and absorbent materials are located at the treatment plant to be used in the event of a chemical spill.
• Standby power generators were tested under normal load conditions. The standby power generator is tested under load monthly and is serviced annually by Township of Hamilton Staff. Security
• All storage facilities were completely covered and secure.
• Air vents and overflows associated with reservoirs and elevated storage structures were equipped with screens.
• The owner had provided security measures to protect components of the drinking water system. The Camborne treatment plant is locked and equipped with an alarm system that alarms to the on-call operator. Signs restricting access are posted. The well hatches are locked and secured. Consumer Relations
• The owner and/or operating authority undertook efforts to promote water conservation and reduce water losses in their system. The Township of Hamilton has a Water Use Bylaw that places water restrictions on users during the summer months and during periods of drought. All service connections in the Camborne DWS are also metered to encourage water conservation. Certification and Training
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Report Generated for troanre on 15/03/2019 (dd/mm/yyyy) Page 10 of 19 Site #: 220008113 CAMBORNE DRINKING WATER SYSTEM Date of Inspection: 20/12/2018 (dd/mm/yyyy)
Page 89 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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Certification and Training
• The overall responsible operator had been designated for each subsystem. The Camborne DWS is classified as a Water Treatment Subsystem Class 1 (Issued: March 1, 1994) and a Water Distribution Subsystem Class 1 (Issued: June 1, 2003). The ORO is identified in the facility logbook. During the inspection period, the following operators acted as ORO:
1) John Corey and John Smith - February 2018 - May 2018 - October 2018 - December 2018
2) Fred Dubeau - May 2018 - October 2018
3) Scott Noble - Dec 10, 2018 - present
• Operators in charge had been designated for all subsystems which comprised the drinking-water system. The operator-in-charge (OIC) is identified in the logbook. All operators are qualified to act as operator-in-charge.
• All activities that were undertaken by uncertified persons in the DW subsystems were overseen by persons having the prescribed qualifications.
• All operators possessed the required certification. All operators possessed the required certification. All operators below operated the Camborne DWS during the inspection period
1) Jeff Bailey - Water Treatment Subsystem Class 1 - Expires September 30, 2019
2) John Corey - Water Treatment Subsystem Class 2 - Expires November 30, 2020
3) John Smith - Water Treatment Subsystem Class 2 - Expires July 31, 2021
4) Jeff Baldini - Water Treatment Subsystem Class 1 -Expires September 30, 2021
5) Carolyn Wilcox - Water Treatment Subsystem Class 2 -Expires May 31, 2020
6) Fred Dubeau - Water Treatment Subsystem Class 3 - Expired September 30, 2018 - Water Distribution and Supply Subsystem Class 2 - Expires June 30, 2019
7) Scott Noble - Water Treatment Subsystem Class 2 - Expires March 31, 2021 - Water Distribution and Supply Subsystem Class 2 - Expires March 31, 2021
• Only certified operators made adjustments to the treatment equipment.
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Report Generated for troanre on 15/03/2019 (dd/mm/yyyy) Page 11 of 19 Site #: 220008113 CAMBORNE DRINKING WATER SYSTEM Date of Inspection: 20/12/2018 (dd/mm/yyyy)
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Certification and Training
• An adequately licenced operator was designated to act in place of the overall responsible operator when the overall responsible operator was unable to act. The Camborne DWS developed a procedure for when the ORO is unable to act. John Corey or John Smith will act as alternate ORO in instances when the designated ORO is unable to act. Water Quality Monitoring
• All microbiological water quality monitoring requirements for raw water samples were being met. During the inspection period, one raw water sample was collected from each supply well monthly and analyzed for total coliforms, and e. coli, in accordance with Schedule 11-3 of O. Reg. 170/03.
Total coliforms and e. coli were non detect in all raw water samples from Well 1a Total coliforms ranged from 0 to 1 CFU/100ml and e. coli was non detect in all raw water samples from Well 2a.
• All microbiological water quality monitoring requirements for distribution samples prescribed by legislation were being met. During the inspection period, one distribution water sample was collected and analyzed for total coliforms, e. coli and heterotrophic plate count (HPC) weekly, in accordance with Schedule 11-2 of O. Reg. 170/03.
Total coliforms and e. coli were non detect in all distribution water samples collected during the inspection period. Results for HPC ranged from 0 to 2 CFU/1 ml.
• All inorganic water quality monitoring requirements prescribed by legislation were conducted within the required frequency. Treated water samples were required to be collected and analyzed for inorganic parameters listed in Schedule 23 of O. Reg. 170/03 every 60 months, in accordance with Schedule 13-2 of O. Reg. 170/03.
Records provided to the Ministry confirmed that sampling for inorganic parameters was conducted on June 7, 2016.
• All organic water quality monitoring requirements prescribed by legislation were conducted within the required frequency. Treated water samples were required to be collected and analyzed for organic parameters listed in Schedule 24 of O. Reg. 170/03 every 60 months, in accordance with Schedule 13-4 of O. Reg. 170/03.
Records provided to the Ministry confirmed that sampling for organic parameters was conducted on June 7, 2016.
• All haloacetic acid water quality monitoring requirements prescribed by legislation are being conducted within the required frequency and at the required location. During the inspection period, haloacetic acids (HAA) were collected from the distribution system quarterly, in accordance with Schedule 13-6.1 of O. Reg. 170/03.
During the inspection period HAA samples were collected on March 26, 2018, June 11, 2018, September 17, 2018 and December 10, 2018. HAA concentrations remained below the method detection limit of 5.3 ug/L during the inspection period.
• All trihalomethane water quality monitoring requirements prescribed by legislation were conducted within the required frequency and at the required location. The Camborne DWS qualifies for reduced trihalomethane sampling under Schedule 13-6(4) of O. Reg. 170/03.
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Report Generated for troanre on 15/03/2019 (dd/mm/yyyy) Page 12 of 19 Site #: 220008113 CAMBORNE DRINKING WATER SYSTEM Date of Inspection: 20/12/2018 (dd/mm/yyyy)
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Water Quality Monitoring
Under reduced sampling the Camborne DWS must sample for trihalomethanes quarterly in every third calendar year.
Camborne DWS last sampled for trihalomethanes in 2016. The running quarterly average at the time of the last sample was 11.45 ug/L. Camborne DWS will need to sample trihalomethanes in four consecutive calendar quarters in 2019.
• All nitrate/nitrite water quality monitoring requirements prescribed by legislation were conducted within the required frequency for the DWS. During the inspection period nitrate and nitrite samples were collected on March 19, 2018, June 11, 2018, September 10, 2018, and December 10, 2018, in accordance with Schedule 13-7 of O. Reg. 170/03.
Nitrate and Nitrite concentrations remained below their respective method detection limits during the inspection period.
• All sodium water quality monitoring requirements prescribed by legislation were conducted within the required frequency. Treated water samples were collected and analyzed for sodium on June 5, 2017, in accordance with Schedule 13-8 of O. Reg. 170/03.
• All fluoride water quality monitoring requirements prescribed by legislation were conducted within the required frequency. Treated water samples were collected and analyzed for fluoride on June 5, 2017, in accordance with Schedule 13-9 of O. Reg. 170/03.
• The owner ensured that water samples were taken at the prescribed location.
• All water quality monitoring requirements imposed by the Municipal Drinking Water Licence and Drinking Water Works Permit were being met. The Camborne DWS is required to monitor total suspended solids using quarterly composite samples and chlorine residual using quarterly grab samples in their wastewater effluent, in accordance with Schedule C of Municipal Drinking Water Licence (MDWL) 139-103 Issue Number 3.
Records provided for the inspection period indicated that the Camborne DWS monitors total chlorine in the wastewater effluent using quarterly grab samples and conducted quarterly composite samples for total suspended solids.
During the inspection period total chlorine ranged from 0.02 mg/L to 0.96 mg/L. The MDWL does not list a reportable limit for total chlorine.
Schedule C of the MDWL states that the annual average concentration of total suspended solids shall not exceed 25 mg/L. Total suspended solids ranged from 3 mg/L to 8 mg/L during the inspection period.
• All sampling requirements for lead prescribed by schedule 15.1 of O. Reg. 170/03 were being met. The Camborne DWS qualifies for the reduced lead sampling schedule and the plumbing exemption. One distribution sample is required to be collected in each sampling window every year and tested for alkalinity and pH. In every third calendar year a distribution sample must also be collected in each sampling window and analyzed for lead.
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Report Generated for troanre on 15/03/2019 (dd/mm/yyyy) Page 13 of 19 Site #: 220008113 CAMBORNE DRINKING WATER SYSTEM Date of Inspection: 20/12/2018 (dd/mm/yyyy)
Page 92 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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Water Quality Monitoring
A review of records for the sampling period indicated that distributions samples were taken on March 26, 2018 and October 1, 2018 and analyzed for alkalinity and pH. Samples were collected and analyzed for lead on April 9, 2015 and October 7, 2015.
A letter from the Ministry informed the Camborne DWS that from 2017 onward they are to sample for lead as per Schedule 15.1-5(10) of O. Reg. 170/03. Based on this letter the next round of lead sampling should occur in the 2019 sampling season.
• Records confirmed that chlorine residual tests were being conducted at the same time and at the same location that microbiological samples were obtained.
• Turbidity was not being tested at least once every month from each well that is supplying water to the system. A review of records provided for the inspection period indicated that raw water turbidity data was missing for several months during the inspection period.
Records did not indicate that raw water turbidity was being tested once every month from each supply well in accordance with Schedule 7-3(1.1) of O. Reg. 170/03.
It was also noted during the records review that raw water turbidity records were disorganized.
• The drinking water system owner submitted written notices to the Director that identified the laboratories that were conducting tests for parameters required by legislation, Order, Drinking Water Works Permit or Municipal Drinking Water Licence.
• The owner indicated that the required records are kept and will be kept for the required time period.
Water Quality Assessment
• Records showed that all water sample results taken during the inspection review period did not exceed the values of tables 1, 2 and 3 of the Ontario Drinking Water Quality Standards (O.Reg. 169/03).
Reporting & Corrective Actions
• Corrective actions (as per Schedule 18) had been taken to address adverse conditions, including any other steps that were directed by the Medical Officer of Health. During the inspection, the Camborne DWS had one Adverse Water Quality Incident (AWQI). On July 29, 2018 the Camborne DWS reported a communication loss. Operators resolved the issue and recovered that data however a 72-hour review was missed as a result. The Medical Officer of Health did not require any corrective actions.
• All required notifications of adverse water quality incidents were immediately provided as per O. Reg. 170/03 16-6.
• All required written notices of adverse water quality incidents were provided as per O. Reg. 170/03 16-7.
• In instances where written notice of issue resolution was required by regulation, the notice was provided as per O. Reg. 170/03 16-9.
• Where required continuous monitoring equipment used for the monitoring of chlorine residual and/or
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Report Generated for troanre on 15/03/2019 (dd/mm/yyyy) Page 14 of 19 Site #: 220008113 CAMBORNE DRINKING WATER SYSTEM Date of Inspection: 20/12/2018 (dd/mm/yyyy)
Page 93 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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Reporting & Corrective Actions
turbidity triggered an alarm or an automatic shut-off, a qualified person responded in a timely manner and took appropriate actions. A review of continuous analyzer data, facility logbooks and daily reports indicated that operators responded to alarm calls in a timely manner and recorded alarm details in the facility logbook.
• The Annual Report containing the required information was prepared by February 28th of the following year. A copy of the Camborne DWS 2017 Annual Report was provided for review. The 2017 Annual Report was presented to council on March 20, 2018.
• Summary Reports for municipal council were completed on time, included the required content, and were distributed in accordance with the regulatory requirements. A copy of the Camborne DWS 2017 Summary Report was provided for review. The 2017 Summary Report was presented to council on March 20, 2018.
• All changes to the system registration information were provided within ten (10) days of the change.
• The owner had evidence that all required notifications to all legal owners associated with the Drinking Water System had been made during the inspection period.
Other Inspection Findings
• The following issues were also noted during the inspection: 1) At the time of the inspection, the Ministry was informed that the artesian overflow lines on the source well were not equipped with backflow prevention.
2) During the inspection period, the Camborne DWS experienced a communication loss that resulted in the failure to complete one 72 hour review. The communication loss was reported to the Ministry and data was recovered and reviewed once communication was restored.
3) Data reviewed for the inspection period indicated that wastewater chlorine residuals ranged from 0.02 mg/L to 0.96 mg/L. A review of the data indicated that typically the first sample taken had a high chlorine residual.
4) Data reviewed for the inspection period indicated that three separate wastewater samples were collected and analyzed for suspended solids one at the start, middle and end of the discharge event.
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Report Generated for troanre on 15/03/2019 (dd/mm/yyyy) Page 15 of 19 Site #: 220008113 CAMBORNE DRINKING WATER SYSTEM Date of Inspection: 20/12/2018 (dd/mm/yyyy)
Page 94 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED This section provides a summary of all non-compliance with regulatory requirements identified during the inspection period, as well as actions required to address these issues. Further details pertaining to these items can be found in the body of the inspection report.
1. Turbidity was not being tested at least once every month from each well that is supplying water to the system. A review of records provided for the inspection period indicated that raw water turbidity data was missing for several months during the inspection period.
Records did not indicate that raw water turbidity was being tested once every month from each supply well in accordance with Schedule 7-3(1.1) of O. Reg. 170/03.
It was also noted during the records review that raw water turbidity records were disorganized. Action(s) Required: The Owner/Operating Authority of the Camborne Drinking Water System shall ensure that raw water turbidity is being tested at least once every month from each supply well in accordance with Schedule 7-3(1.1) of O. Reg. 170/03.
The Owner/Operating Authority of the Camborne Drinking Water System shall develop a raw water turbidity monitoring procedure that complies with Schedule 7-3(1.1) of O. Reg. 170/03 and provide a copy to Provincial Officer Rebecca Troan by no later than April 15, 2019.
The Owner/Operating Authority of the Camborne Drinking Water System shall revise the current raw water turbidity record keeping procedures to ensure that all required information (date, time, sample location, parameter, operator) is retained in the record. The Owner/Operating Authority of the Camborne Drinking Water System shall provide a copy of the raw water turbidity record template to Provincial Officer Rebecca Troan by no later than April 15, 2019.
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Report Generated for troanre on 15/03/2019 (dd/mm/yyyy) Page 16 of 19 Site #: 220008113 CAMBORNE DRINKING WATER SYSTEM Date of Inspection: 20/12/2018 (dd/mm/yyyy)
Page 95 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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SUMMARY OF RECOMMENDATIONS AND BEST PRACTICE ISSUES This section provides a summary of all recommendations and best practice issues identified during the inspection period. Details pertaining to these items can be found in the body of the inspection report. In the interest of continuous improvement in the interim, it is recommended that owners and operators develop an awareness of the following issues and consider measures to address them.
1. Trends in source water quality were not being monitored. At the time of the inspection, the Ministry was informed that trends in source water quality were not currently being monitored but that they were looking to do it in the future. Recommendation: The Ministry recommends that the Owner/Operating Authority of the Camborne Drinking Water System develop a procedure to routinely monitor water quality trends in the source water.
2. The owner did not have a program or maintained a schedule for routine cleanout, inspection and maintenance of reservoirs and elevated storage tanks within the distribution system. At the time of the inspection the Ministry was informed that the Camborne DWS does not have an inspection or maintenance schedule for the clearwell. The Operations Manual states that the need for cleaning will be assessed by operators. Recommendation: The Ministry recommends that the Owner/Operating Authority of the Camborne Drinking Water System develop a program or schedule for the routine cleanout, inspection and maintenance of the clearwells.
3. The following issues were also noted during the inspection: 1) At the time of the inspection, the Ministry was informed that the artesian overflow lines on the source well were not equipped with backflow prevention.
2) During the inspection period, the Camborne DWS experienced a communication loss that resulted in the failure to complete one 72 hour review. The communication loss was reported to the Ministry and data was recovered and reviewed once communication was restored.
3) Data reviewed for the inspection period indicated that wastewater chlorine residuals ranged from 0.02 mg/L to 0.96 mg/L. A review of the data indicated that typically the first sample taken had a high chlorine residual.
4) Data reviewed for the inspection period indicated that three separate wastewater samples were collected and analyzed for suspended solids one at the start, middle and end of the discharge event. Recommendation: 1) The Ministry recommends equipping the artesian oveflow lines with backflow prevention to prevent contamination of the source wells during potential periods were there is no overflow.
2) The Ministry recommends investigating options to ensure that 72-hour reviews can still be completed in the event of communication failures at the Camborne DWS.
3) The Ministry recommends that the Camborne DWS modify their de-chlorination procedures to ensure that free chlorine residual is non detect in all discharge wastewater.
4) The Camborne DWS must modify their wastewater suspended solids sampling to comply with the requirements
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Report Generated for troanre on 15/03/2019 (dd/mm/yyyy) Page 17 of 19 Site #: 220008113 CAMBORNE DRINKING WATER SYSTEM Date of Inspection: 20/12/2018 (dd/mm/yyyy)
Page 96 of 208 Ministry of the Environment, Conservation and Parks Inspection Report
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for a composite sample. A composite grab sample should be taken and analyzed as follows:
1) Take a sample from the start, mid point and end of the discharge event 2) Combine all 3 samples 3) Analyze the combined sample (one sample) for suspended solids
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Report Generated for troanre on 15/03/2019 (dd/mm/yyyy) Page 18 of 19 Site #: 220008113 CAMBORNE DRINKING WATER SYSTEM Date of Inspection: 20/12/2018 (dd/mm/yyyy)
Page 97 of 208 Page 98 of 208 Page 99 of 208 Page 100 of 208 Page 101 of 208 Page 102 of 208 Page 103 of 208
The Corporation of the Township of Hamilton
REPORT TO: Mayor Cane & Members of Council
REPORT No: P&R 2019-07
SUBMITTED BY: T. Clapperton
DATE: April 9, 2019
Subject: Parks and Recreation Advisory Committee Appointments
RECOMMENDATION: Requires Action For Information Only In Camera
It is recommended that the Council of the Township of Hamilton enact as follows:
That the following persons be considered as members for appointment to the Parks and Recreation Advisory Committee.
Wendy Giroux John Davison Trisha MacDonald Lisa Elliot Chad Heenan Debbie Wawryszyn Michelle Lang
ORIGIN/BACKGROUND:
An advertisement calling for Citizen Members to join the Township Advisory Committees was posted on the Municipal website, LED sign and within the Municipal Facilities. This appointment is for the length of the term of Council from 2019-2022.
DISCUSSION:
The Parks and Recreation Advisory Committee was listed within the call for volunteers. The Terms of Reference for the Parks and Recreation Advisory Committee outlines the composition of the Committee as a minimum of 5 and a maximum of 7 members of the public. Staff interviewed applicants to understand the applicant’s background and experience that would benefit the Committee and to ensure they had an understanding of the roles and responsibilities of Committee.
STRATEGIC PLAN:
This appointment of the Parks and Recreation Advisory Committee meets the Strategic Plan in the areas of Civic Engagement and Promoting Healthy Living and Active Lifestyles.
Page 104 of 208
P&R 2019-07
CONCLUSIONS:
The newly appointed Parks and Recreation Advisory Committee will provide Township staff with recommendations to provide services, programming and developments for the Township Parks and Facilities.
Title Official Signature Date
Manager of Parks and Facilities Trevor Clapperton 2019.04.10
Chief Administrative Officer Arthur Anderson 2019.04.10
Page 105 of 208 The SUBMITTED DATE: REPORT REPORT APPLICATION consent. 05118 ORIGIN/BACKGROUND: applicant ROLL SUBJECT: It Committee CIVIC OWNER RECOMMENDATION: Direct LEGAL is Township’s The Township “That Applicant. covenants created consent agreement, recommended months
retained Corporation that the ADDRESS: NUMBER: DESCRIPTION: TO: consent No: (Kathy Mayor stated: the of BY: of by will Adjustment Consent lot) Applicant pursuant FILE Proof the to & consent and solicitor the initially agreement George shall that
the of municipal NO.: Clerk Applicant of
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Part Township a Section sign serviced condition registration the 2019-05 shall shall 16,2019 water Action enter Lot & Cane Community shall Part Stothart to the a that 05/18 of for retained & 5, condition Agreement the be the be GEORGE Consent 53(12) Con registration 1 into service &
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private Hamilton a shall Center lot, Hamilton on consent of of Development 39R-1 Information becoming FINLAY for the the the by all on be of to Provisional of well Road, provisional water on and title 0598 at lots forwarded Hamilton Planning Sever that Council Township agreement the title in and to created Baltimore Only available fulfillment while service for Agreement expense the to septic, Consent enact new consents Act. each satisfaction to the (excluding In with lot within the as of to In the of of lots Camera creation, a and follows: such Township the the the granted the • condition Applicant created 12 return consent lots of lots. the the the to to of B-04 by Page 106 of 208 the & April 16, 2019 PNG-2019-05 Page 2 o12
Planning Department prior to the stamping of the deed/issuance of certificate of consent”.
CONCLUSIONS: The attached agreement, drafted by the Township municipal solicitor, will assist the applicant and the municipality in providing lots for future development.
ATTACHMENTS: Copy of the Development Agreement.
[tftle Official Signature Date
I Planning Sandra Co-Ordinator Stothart nd.iLO %xDiz&’iL (inn OS / ‘‘ Clerk Kate / Surerus KfJkL.tJ”’,— 2tI’5O4 lo CAO Arthur Anderson it1.o”Ji 0
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TO BE RETAINED
£625 —
Page 107 of 208
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the to Page 108 of 208 APRIL 16,2019 PNG-2019-09 TAYLOR Page 2 of 5
ANALYSISOF ALTERNATIVES/OPTIONS:
Grant approval of providingdeeded access to Lot 54 (Taylor property).
Deny approval of providingdeeded access to Lot 54 and maintain the existing practices of the area,
FINANCIAL/STAFFING/LEGALIMPLICATIONS:
The cost of any amendments to the legal documents (deeds) would be the sole responsibility of the proponent.
A new sign should be posted on the Township parcel identifyingthe additional access rights.
POLICIESAFFECTINGPROPOSAL: This appears to be an extraordinary situation and governing policies do not appear to exist at this time,
STRATEGICPLAN:The proposal appears to be in keeping with the Effective Governance policyto communicate with residents about issues that directly impact their quality of life.
CONCLUSIONS:
The Planning Department supports the request of the proponents to permit deeded access over Lots 52 and 53 on Plan 401 to Lot 54 on Plan 401.
ATTACHMENTS:
Mapping of the area Letter of request from Stephen & Nola Taylor Copy of MLSlistingdated 8/2/2006
Title Official Signature Date Planning Sandra Co-Ordinator Stothart z/j)4,/ 1/3,1% Clerk Kate Surerus fr3aat’t%G— %oiSo4 io
CAO Arthur , Anderson —4lSJ — 94i9-67’L.Id
Page 109 of 208 APRIL 16,2019 PNG-201 9-09 TAYLOR Page 3 of 5
KeyPlan of Plan 401, east of Bewdlcy
Expanded view of Plan 401 Lots52 &53: Township lands Lot54: Taylors land Lots55—63: lands that currently enjoy deeded access over Lots52 &53
Page 110 of 208 APRIL 16,2019 PNG-2019-09 TAYLOR Page 4 of 5
The Corporation of the Township of Hamilton - Council, do Clerk’sOffice, 8285,Majestic Hills Drive, Cobourg, Ontario. K9A4W5
March 20th,2019
Dear Members of Council,
Re: Deeded Access to RiceLake
In the Spring of 2007we purchased a home located on BamseyDrive in Hamilton Township. The property was advertised (attached) as having ‘deeded water access’. When we went to view the property the real estate agent walked us down to the lake and informed us we had use of the area, now known to be lots 52and 53 on plan 401. The home was purchased with the undersianding that we had access to the lake over this property to use as a boat launch and enjoy the lake.
In the Spring of 2018Hamilton Township erected a sign regarding the use of Jots 52and 53. The sign states that “Use of this property is restricted to BamseyDrive lot owners #7471 to #7531 - odd numbers only. Our property number is 7470.
Through flUesearches by boLhour lawyer, Mr. Allan McCrackenand Township Clerk, Kate Surerus, we have found that our property does not have right of way.
We are writing to Council for their consideration to grant right of way over Hamilton Township lots 52and 53so that we may continue to share the same privileges as our neighbours not located on the waterfront
Thank you for your consideration of our request.
Sincerely, WJLcV Stephen & Nob Taylor, 7470,Bamsey Drive, Hamilton Township, Ontario. KOLlEG 905-342-3627 Steveno1a34Qgmai1.com
Page 111 of 208 APRIL 16,2019 PNG-2019-09 TAYLOR Page 5 of 5
mTs.ca- Property Details Page loll
m!s.ca REALTORS0%unwreal estate
MLS®: 141900010030814 $359,900
Proptty SIn9Ie Family DAMONTOTH Type: Sales PtTG, Category: House 705-939-2051 Property Sub Bungalow Century 21 UnIted Realty Inc. category: Brokerage 040 House Style: Bungalow 387 (ORGE STREETSOUTH Age: ra PETERBOROUGH,Ontario Bedrooms: 3 K933E1
Bathrooms: 1 705-743-4444 Fireplace: Central A/C Pool: Waterfront: 7470 RAMSEY DR Workshop: OAK HILLS, Ontario Access: Boat KOL lED accs,Deeded Northumberland West water access Peterborouqh and the Land: Coo rud 1(8 wa i-rn as Fcaturas; Eastern 7 Landscaped, Wooded area, Ontario Hardwood busti, Conservation/green belt, Wood stove, Central vacuum system, EASILYCOMMUTETO ThE CIA, ANDLIVE lv antenna, Garage, Air YOURDREAN.EXCLUSIVEOAKHILLSAREA, exchanger, Ensulte, Storage, WITHDEEDEDWATERACCESSATENDOF Radiantheat. Electric heat, DRIVEWAYONONEOF THEFINESTSTREETS, Family Room WITHHEARTDROPPINGViEWS.TAa House size: Na BEAUTIFUL TREESANDFORESTSURROUND Lot Sn: 1.319 THIS 1.3 ACREPROP,THATSITS ATThE 94D 1 - 3 aOeS OFThE ROADFOR PRIVACYWITH Length CONSERVATIONLANDSALLAROUNDIT. / Width THIS LARGEWONDERFULLYBUILT Main level BUNGALOW,GVESYOUBREA1KEAKING Livingroom 184 K 153 VIEWSEVERYWHEREYOULOOK.This HOME Kitchen 2111 X 122 HASSD MA?WTHINGSTO OFFER.BUILT Master 15 INTOA MILLTHIS HOMEHASA HF Vt-OUT, bedroom K 124 ANDANOTHERABOVE.LARGECOURt-lETKIT Bath (S LOOKINGOVERTHE UPS OFThETREES pieces 1-6) x 7: (4PC) ONTORICEUXE WITHThICK SCUD OAK Bedroom 10.11 CASIrInS, CUSTOMCRAFTEDFROMThE Xliii TREESOFFTilE PROP.3 BDRMSUPSTAIRS Bedroom ILXII’lO ANDA LIVRH. A W000STOVE W-OUTw tower level ThE rAMRH ANDA LARGEGARDENRN WITH Family room 2010 K 15’2 WINDOWSALLAROUND.A ROUGHED-INIPC Laundry JO’SK 911 5TH ONThE MAIN,READYFORFINISHING,A room NICESIZED WORKShOP, EXTRA 30 X 3D Stora9e 125 K 9 LARGE2 CARGARAGEWITh ONE Bath (4 CONVERTEDINTOANOFFICE(CANERSILY *ce. 1-6) RiI 102 K 63 BECONVERTEDBACKIF DESIRED).RADIANT 21111(12 GRON. HEATIN THEKITANDLIVRH. VENDORT Other HOUSE Other WORKSHOP 194X14 Other Other lOX12 SHED
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Page 112 of 208 The Corporation of the Township of Hamilton
REPORT TO: Mayor Cane & Members of Council
REPORT No: CD 2019-11
SUBMITTEDBY: Kate Surerus, Clerk
DATE: March 19, 2019
Subject: West Northumberland Physician Recruitment & Retention
RECOMMENDATION:Requires Action For InformationOnly In Camera
It is recommended that the Council of the Township of Hamilton enact as follows:
1. Direct staff to invite representatives from the Town of Cobourg to a Committee of the Whole meeting to present the Draft Joint West Northumberland Physician Recruitment & Retention Services Board Agreement to members of Council.
ORIGIN/BACKGROUND:The cover letter attached explains the reason for the agreement.
The Town of Cobourg has taken the lead to initiate the formation of a Joint West Northumberland Physician Recruitment and Retention Services Board. It has been circulated to all parties. The agreement has been modelled from the Joint Animal Control Municipal Service Board agreement.
The West Northumberland Physician Recruitment and Retention Committee (CPRRC) was formed in 2001 as an ad hoc committee to assist in the recruitment of physicians to Northumberland County.
DISCUSSION: The Committee undertook a Strategic Plan 2013-2015 that was approved by CPRRC members in April2013.
The plan noted that many communities in Ontario provide physician recruitment services through the municipality, economic development offices, in partnership with hospitals or as standalone agencies. The recruitment models vary depending on community needs, resources and local support.
While some stakeholders felt that recruitment was a provincial government responsibility they, along with a solid majority of others consulted, agreed it was ultimately up to local municipalitiesto deliver programs to meet the needs of all constituents.
The key priorities identified included securing funding commitments from all municipalities who benefit from access to the physicians who are recruited, exploring options for the most effective delivery and governance model and raising awareness of the importance of access to physicians with regards to the communities overall economic and social health.
Page 113 of 208 ANALYSISOF ALTERNATIVES/OPTIONS:
The AD Hoc Committee structure does not have legal authority to continue.
A formalized structure is required to continue with the Physician Recruitment and Retention program.
FINANCIAL/STAFFING/LEGALIMPLICATIONS:The current participating municipalities have financiallysupported the Physician Recruitment initiativein the past.
The Township previously committed support for the past four years at $9800 per year.
The proposed agreement will increase the township portion in 2020 to $10,847.87 (based on population).
STRATEGICPLAN:Health, Safety and Wellness To facilitate and foster a culture of healthy living,safety and security by providing services that meet the community’s broad range of needs
CONCLUSIONS:
ATTACHMENTS:
Proposed Joint MunicipalService Board agreement
2013-2015 CPRRC Strategic Plan
2Page Report CD 2019-11
Page 114 of 208 CONFIDENTIAL NOT FOR DISTRIBUTION Final May 2013
WEST NORTHUMBERLAND COMMUNITY PHYSICIAN RECRUITMENT & RETENTION
Strategic Plan 2013-2015
To ensure the Sustainability of Primary Care in west Northumberland County
Page 115 of 208
TABLE OF CONTENTS
EXECUTIVE SUMMARY ...... 2
BACKGROUND ...... 5 Physician Recruitment in West Northumberland ...... 5 Situational Analysis ...... 6 PROVINCIAL GOVERNMENT PROGRAMS ...... 6 Local Health Integration Networks ...... 6 Family Health Teams ...... 7 HealthForce Ontario ...... 7 Health Care Connect ...... 7 COMMUNITY ORGANIZATIONS ...... 8 Northumberland County ...... 8 Northumberland Hills Hospital ...... 9 Northumberland Family Health Team ...... 9 Port Hope Community Health Centre…………………………………………………………………………………………10 PHYSICIAN DATA & ECONOMICS ...... 10 Physicians as Economic Drivers ...... 11 Physician Supply, Distribution & Migration ...... 12 Physician Recruitment - Models & Incentives ...... 14 Physician Recruitment – Competitor Communities ...... 15 SUMMARY & RECOMMENDATIONS ...... 17 Governance Options ...... 18 Short-Term Priorities ...... 19 Recommendations...... 19 IMPLEMENTATION ACTION PLAN ...... 20
APPENDIX 1 ...... 21 Community Strategy Session - Executive Summary ...... 21 APPENDIX 2 ...... 23 CPRRC Business Plan (2009) Goals ...... 23 APPENDIX 3 ...... 24 Strengths, Weaknesses, Opportunities and Threats (SWOT) ...... 24 APPENDIX 4 ...... 26 Stakeholder Interviews - Summary ...... 26
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EXECUTIVE SUMMARY The west Northumberland Community Physician and Recruitment Committee (CPRRC) was created in 2001 as an ad-hoc committee of several municipalities within Northumberland County to address community concerns related to a shortage of family physicians. The CPRRC consists of representatives from participating communities including elected officials, municipal employees and local businesses. The west Northumberland physician recruitment partnership currently includes the Town of Cobourg, the Municipality of Port Hope and the Townships of Hamilton and Alnwick/Haldimand. These municipalities are in geographic proximity to and represent the main patient catchment area of Northumberland Hills Hospital (NHH) which is located in the Town of Cobourg; NHH is represented on the CPRRC by the CEO. The CPRRC employs a part-time physician recruiter. The other communities in Northumberland County are the Municipality of Trent Hills, the Township of Cramahe and the Municipality of Brighton. These communities do not participate with the CPRRC in physician recruitment activities.
In the summer of 2011 the CPRRC conducted a survey of local general practitioners to gage future community physician requirements and it was determined that nine physicians plan to retire with the next two to four years and subsequently three additional physicians were identified as potential retirees over the same period bringing the total to twelve (12). Typically a retiring physician will maintain a practice much larger than recently graduated physicians are willing to accommodate, compounding the required number of new physicians needed to replace them. More than 16,000 residents will be impacted by these impending retirements.
In January 2012 the CPRRC issued a Request for Proposal (RFP) to secure a consultant to prepare a strategic plan. The project was awarded to Amer & Associates Inc. in March 2012. The stated purpose of the strategic plan exercise was to “recognize the importance and uniqueness of the CPRRC and to guide the CPRRC and the municipalities in addressing the future family physician recruitment (and retention) needs of the community”.
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The timelines for delivery of the strategic plan were adjusted as a result of the release of the 2012 Ontario Budget that included several issues on “Transforming Health Care”. The CPRRC wanted to review and assess the potential impacts the budget could have on physician recruitment and some partner municipalities used the opportunity to communicate with the Ministry of Health on health care concerns, including access to physicians in rural areas.
The strategic plan approach and methodology included a comprehensive review of all relevant background documents, including internal and external reports and data. The west Northumberland Recruitment and Retention Program Business Plan (2009-2012) and partner municipality’s strategic and economic development plans were included in the research. A thorough analysis of the region’s strengths, opportunities, weaknesses and threats (SWOT) applicable to physician recruitment and retention was conducted through literature review, personal interviews and a facilitated community focus group. A recent report on “The Supply, Distribution and Migration of Canadian Physicians 2011” published by the Canadian Institute for Health Information, was incorporated into the research review.
An educational workshop was held as a component of the strategic plan development process along with a facilitated focus group conducted by the Queen’s University Executive Decision centre. Attendees included elected officials, municipal staff, physicians and community members. The educational portion included presentations from representatives of HealthForce Ontario, CPRRC, Northumberland Hills Hospital and an update on the strategic planning process by Amer & Associates.
There was a consensus that physician recruitment and retention was a critically important economic development activity that required consistent and adequate funding in a multi community co-operative approach. In addition participants agreed that the co-operative multi-municipality delivery approach is successful, and that there was a need to continue recruiting physicians to ensure the economic well-being of the communities is not impacted by the lack of access to a family physician.
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Key priorities identified included securing funding commitments from all municipalities who benefit from access to the physicians who are recruited, exploring options for the most effective delivery and governance model and raising awareness of the importance of access to physicians with regards to the communities overall economic and social health.
The strategic plan includes implementation action plan recommendations outlining priorities and specific action items.
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BACKGROUND The west Northumberland Community Physician Recruitment and Retention Committee (CPRRC) was formed in 2001 and is a volunteer group of citizens representing community agencies, businesses, municipalities, physicians and the Northumberland Hills Hospital. A dedicated part-time physician recruiter has supported the committee’s efforts since mid-2007. The Committee's mandate is to attract family physicians to the area and to lead efforts to retain family physicians currently working in the community.
The CPRRC represents the residents of The Town of Cobourg, The Municipality of Port Hope, Hamilton Township, and Alnwick/Haldimand Township. The committee was initially financially supported by the municipalities of Cobourg, Port Hope Hamilton and Alnwick/Haldimand Township and is currently (October 2012) supported only by Cobourg and Alnwick/Haldimand. At the end of 2009 the initial municipal financial commitment to support the efforts of this committee expired and the financial commitment from some original partners has continued while others have not fully committed to the program.
Physician Recruitment in West Northumberland Since its inception, the west Northumberland Physician Recruitment and Retention Committee has been successful in supporting the recruitment of several new family physicians to west Northumberland through a variety of initiatives coordinated by a part-time physician recruiter. These initiatives include a comprehensive Physician Recruitment Website, participation in the annual recruitment fair at Ontario medical schools, collaboration with the Rural Ontario Medical Program (ROMP) which is a learner placement program for Ontario's six southern Ontario medical universities, and building relationships with medical students participating in the Queen’s University teaching site at Northumberland Hills Hospital. The Physician Recruiter coordinates and participates in hosting customized community visits for prospects to promote the assets, and practice opportunities available in west Northumberland. In addition to the preceding initiatives the west Northumberland community currently provides a small financial incentive to assist in offsetting relocation costs to all new qualifying physicians establishing a medical practice in the community who sign a return of service (ROS) agreement (a commitment to remain in community).
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Situational Analysis There are approximately 40 family physicians in the west Northumberland communities and 3000-4000 unattached patients (a reduction of 50% from the mid 2000s). The CPRRC has identified that up to 12 general practitioners (family doctors) currently providing services to patients in the west Northumberland region are planning to retire during the period 2013-2017. The new and next generation, of family physicians typically will seek a practice size in the 1200-1300 range and may operate on a part- time basis, whereas their predecessors would maintain practices of 2,000 or more patients. This is a result of the shift in priorities and expectations for physicians who also want to enjoy a healthy work/life balance. Some physicians opt to split practices with in-hospital placements or share practices, allowing them to pursue other interests, such as medical research or family commitments. The net outcome of the changing scope of medical practices is that for every physician who retires, the equivalent of 1.5 physicians will be required to maintain the previous level of service. This compounds the need to attract, and retain, a sufficient number of physicians to meet the growing communities’ demands.
PROVINCIAL GOVERNMENT PROGRAMS Local Health Integration Networks In 2006, the Ministry of Health and Long-Term Care divided the province into 14 regions or Local Health Integration Networks (LHINs). LHINs are mandated to ensure that Ontarians have access to an effective and efficient health care system that delivers improved health care results and a better patient experience. By April 1, 2007, LHINs took on full responsibility for health services in their communities. LHINs bring together health service providers from hospitals, community care, community support services, community mental health and addictions, community health centres and long-term care to develop innovative, collaborative solutions leading to more timely access to high quality services for the residents of Ontario. The CPRRC partner communities are within the Central East LHIN. The Central East LHIN is one of the fastest growing geographic regions in the Province and home to over 11% of Ontario’s population. While LHINs are an important part of coordinated health care service delivery, they do not appear to be actively engaged in physician recruitment programs other than promoting employment postings for physicians and healthcare service providers on their website.
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Family Health Teams Family Health Teams (FHTs) were established in 2005 in order to address some of the issues related to a serious family physician shortage. The Family Health Team approach to primary health care brings together different health care providers to co- ordinate the highest possible quality of care for Ontario patients. The move to FHTs has seen more than 2.1 million Ontarians find access a family doctor.
HealthForce Ontario HealthForce Ontario is a marketing and recruitment agency that supports provincial and local efforts to recruit physicians as part of the province’s strategy to ensure that Ontarians have access to the right number and mix of qualified health care providers. The strategy includes numerous programs and activities to support, attract and retain workers in the healthcare sector. It is evident that the province will continue to assist and augment local physician and recruitment efforts through these programs but will not fund these initiatives directly at the local or regional level. HealthForce Ontario administers the Northern Rural Recruitment and Retention (NRRR) that was established to replace the previous Underserviced Areas Program (UAP). The UAP was established in 1969 and was accessed by many southern Ontario communities in the early 2000’s to address a decline in available family physicians due to retirements and a shortage of graduating physicians. The program was revised to “level the playing field” for disadvantaged communities in remote and northern communities that did not have proximity to larger urban centres. The program revision impacted west Northumberland resulting in only one partner -Alnwick-Haldimand - remaining eligible to receive support for “under serviced areas” as it qualified with a high “Rurality Index for Ontario”. The Northern and Rural Recruitment and Retention (NRRR) Initiative offers taxable financial incentives to each eligible physician who establishes a full-time practice in an eligible community of the province. The grants range between $80,000 and $117,600 paid over a four-year period. Alnwick/Haldimand qualifies for $80,000 from the program.
Health Care Connect The Ministry of Health established “Health Care Connect” a database designed to help Ontarians find a family health care provider.
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COMMUNITY ORGANIZATIONS
Northumberland County Northumberland County is comprised of several of the active participant municipalities that are represented on the CPRRC. Physician recruitment was a topic of discussion at 2012 meeting of county council as indicated in the following excerpt from the minutes:
While physician recruitment was not identified in the Council resolution, it is very closely linked to the issue of municipalities providing financial support to hospitals and the role they play in local healthcare initiatives. Currently, there are at least three distinct models used across the County to facilitate physician recruitment. The Committee agreed that an ongoing physician recruitment program with financial support from the municipalities is essential to ensuring an adequate number of doctors will be available to serve the residents of Northumberland County. Information provided by the West Northumberland Physician Recruitment Committee details the need to take immediate action to develop plans to replace physicians planning to retire in the next 3-5 years. Reviewing the current model for attracting physicians and considering opportunities for a more regional approach where costs and resources could be more effectively utilized should be considered in the future.
(Source; Report, County of Northumberland, April 18, 2012: Feasibility of Uploading Hospital Support to Upper Tier through the County Levy)
There may be an opportunity to approach the County of Northumberland and the lower tier municipalities with a business case to support an overarching physician recruitment program that comprises all of Northumberland including communities in both the Northumberland Hills Hospital and Campbellford Memorial Hospital catchment areas. Determining the feasibility of this approach was beyond the scope of the current exercise and would require further study. Exploring this opportunity is included as an action item in the final report recommendations.
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Northumberland Hills Hospital One of the key elements for success in community physician recruitment efforts is a positive relationship, and partnership, if appropriate with local health care centres or hospitals and this is the case in west Northumberland. During the research for this report it was evident that physician recruitment programs, regardless of the delivery model, enjoyed the greatest opportunity for success when there was a positive co- operative relationship with local hospitals, and other health care organizations. The Northumberland Hills Hospital CEO is currently a member of the CPRRC and the NHH provides financial administrative service for the committee. During the course of the strategic planning process the hospital announced that it would begin recruiting ‘hospitalists’ (hospital-based general practitioners) to meet a growing internal need potentially placing NHH in direct competition with the CPRRC if a cooperative recruitment resolution is not feasible or possible.
Northumberland Family Health Team The Northumberland Family Health Team (NFHT) was formed in 2011 and was the third FHT established in Northumberland County after Brighton and Trent Hills. The NFHT is a doctor-led Family Health Team currently made up of 21 local family doctors who work together with other health care professionals to co-ordinate care for their enrolled patients. The NFHT offers primary and preventative health care services to patients of the participating doctors. The NFHT has 26,000+ enrolled patients. Health care professionals at NFHT also include: Nurse Practitioners, Registered Nurses, Dietitians, an Occupational Therapist, a Respiratory Therapist, a Chiropodist, a Social Worker, a Mental Health Clinician, a Pharmacist and a Health Educator. The installation of a fully functioning Family Health Team in west Northumberland contributes to providing increased access to family doctors. A unique aspect of the west Northumberland situation is that while the organizations are distinct, the positions of CPRRC Physician Recruitment Coordinator and Northumberland Family Health Team Business Manager are currently held by the same person. Community consultations confirmed that there was a high level of satisfaction with the provision of service. The delivery model has had a profound effect in improving access to physicians and the Family Health Teams option is a recruitment asset to west Northumberland.
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Port Hope Community Health Centre
The Port Hope Community Health Centre (Port Hope CHC) was established in April of 2008. The Port Hope CHC is a community-centred primary health care facility. With a vision rooted in providing comprehensive primary care services, delivered by an interdisciplinary team of professionals to promote healthy communities, they offer a range of community-based services and respond to health –related community concerns. The team of health care professionals include: family doctors, nurses, social workers, diabetes educators, dietitians, health promoters and community health workers. This model of care has been successful in providing primary health care services to many West Northumberland residents. There exists an opportunity for the CPRRC and the Port Hope CHC to work more closely in ensuring sustainability of primary health care services for the residents of the community.
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PHYSICIAN DATA & ECONOMIC INFORMATION Physicians as Economic Drivers A physician is a small business operator and whether they are working independently or with a team, every physician contributes to the economic well being of a community. This impact is twofold, one as a key asset to supporting local infrastructure and providing and essential service that contributes to a communities viability to attract and retain investment, people and jobs. They are an economic driver with direct and indirect impacts on a community. Experts agree that limited infrastructure can be a serious hindrance to rural development. The absence of key infrastructure (such as health services) can make some rural places less attractive for development and investment. The importance of a strong health care infrastructure is recognized by business – an annual survey of corporate CEO’s conducted by Site Selection Magazine consistently identifies health care infrastructure as one of the top ten variables in making decisions about business site locations. Under traditional practice delivery models one physician, on average, employs 3.5 persons and this impact will generate an additional 4 jobs in the community for a total of 8.5 (including the physician). This number will be reduced somewhat under the FHT models but the impact remains significant. Every physician practicing today generates a direct and indirect economic impact of $800,000 to $1 million dollars annually.
Communities, whether politically or geographically aligned, should view physician recruitment as a strategic economic investment and not as a handout. The economic and general well being of regions and their residents are directly related to the success of the healthcare sector, and the well-being of the healthcare sector is dependent upon physicians. The healthcare sector not only provides access to healthcare, but is also part of the infrastructure that promotes the overall well being of the region and its citizens. When considering options for physician recruitment program delivery it is important to recognize that the recruitment and retention of physicians is an essential consideration for a communities overall economic development health.
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Physician Supply, Distribution & Migration A November 2012 report from the Canadian Institute for Health Information (CIHI) indicates that over the last five years, the number of doctors in Canada has increased at a rate three times faster than that of the population. There were more than 72,500 physicians caring for patients in 2011, a rise of 14 per cent since 2007. The Canadian population grew 4.7 per cent over the same time period.
In 2011, 51 per cent of Canada's doctors practiced family medicine, while 49 per cent were medical and surgical specialists. The report also found that more doctors are practicing in rural Canada compared to five years earlier, including 15 per cent of the country's general practitioners. The gap between the number of urban and rural family physicians is decreasing and the efforts of rural communities to encourage new graduates to practice in communities where physician access would otherwise be difficult was cited by CIHI representatives.
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This is a testament to communities currently engaged in active physician recruitment. The data indicates that there are family doctors available, and that the challenge is to ensure that they are aware of the opportunities available in communities actively pursuing them. Therefore, having a recruitment process in place is critical to recruitment success.
Despite this seemingly positive news there remains a significant challenge in the Central East Region LHIN as it has the 3rd lowest number of family physicians per capita (73 per 100,000) and the 3rd highest family physician average age (51.9) in Ontario. Rural communities in west Northumberland may be more impacted than these numbers indicate and physician shortages may continue into the future. This reinforces the need to continue with an active recruitment program.
Source: Canadian Institute for Health Information - Supply, Distribution and Migration of Physicians, November 2012
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Physician Recruitment - Models & Incentives Many communities in Ontario provide physician recruitment services through the municipality, economic development offices, in partnership with hospitals or as standalone agencies. Physician recruitment models vary depending on community needs, resources and local support. There are a variety of incentives offered by Ontario communities as stand-alone or as augmentations for provincials programs. The Province of Ontario has indicated that there are no plans to restrict communities from offering incentives. With the introduction of FHTs many communities have addressed current needs for family physicians and are reevaluating programs with many focused on retention and future retirements, similar to west Northumberland. Sample communities surveyed from table below indicated that physician recruitment programs were developed out of necessity and many operate with a commitment not to actively recruit from other areas facing physician access challenges. This attitude aligns with a general consensus of west Northumberland partners. The following are examples of programs offered by Ontario communities
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Physician Recruitment – Competitor Communities Community Delivery Model Incentives Notes Kingston Economic development $75,000 for new Ad-hoc committee office (Labour Market physician, lump sum of developed program Specialist) over 5 years in return disbanded when for 5 year commitment. implemented. 30 $25,000 for established doctors in three years. physicians. Program ended in 2011 after goals met. Now looking at specialists with hospital. Belleville Mayor’s office with Since 2008 have offered 19 doctors attracted support of economic $150,000 signing with original program, development office bonus* re-launched in (EDO) ($25,000 for each year November 2012, of medical school and reduced to $90,000* – residency). focused on one family doctor + a pediatrician. Peterborough P/T physician recruiter, Moving allowance in Initiated in early 2000s, administered by city, some townships partnership between economic development offer funding for start- city & county. office, separate ups ($10,000) Community was pilot municipal funding for Ontario FHTs. Smiths Falls Via economic No set incentives, City contributed development office budget for marketing $100,000 towards the (EDO) in partnership support. Formed task cost of new turnkey with hospital force in 2011 to family physician, address. primary care facility. Brockville Via economic No set incentives. $25,000 annually to development office ensure a professional (EDO) in partnership physician recruitment with hospital program is maintained. Hastings County Via CAO office Medical students and Focus on graduating residents are eligible to students. County apply for $25,000 per budget $200,000 year (up to $150,000) (2011). 12 doctors for a ROS. The program recruited. is supported by a private sector financial contribution
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Sault Ste. Marie Physician Recruitment $40,000 for physicians 2012 budget: $464,850 Committee and residents; or, from hospital reserve $15,000 cash + fund. 71 physicians $100,000 interest-free recruited since 2002. loan. Payment of Full time staff recruiter. relocation costs – up to $15,000. Expenses covered for a visit to look for housing. Southern Georgian Bay Physician Recruitment $20,000 for a two (2) 16 physicians recruited Committee year ROS, Physicians since 2009. Part-time must have hospital staff recruiter. privileges. Relocation costs are covered 100% within Ontario and any amount if they are coming from outside Ontario. Community visit funded. Quinte West Mayor’s office, In return for a five-year Hire recruiter on supported by commitment to practice, commissioner basis as committee of volunteers qualified medical needed. and administered by graduates are eligible local medical centre for a financial support package of $100,000, plus other incentives.
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SUMMARY & RECOMMENDATIONS There is a strong consensus in west Northumberland that a physician recruitment and retention program is necessary in order to ensure that all residents have access to quality medical care. While some stakeholders felt that recruitment was a provincial government responsibility they, along with a solid majority of others consulted, agreed it was ultimately up to local municipalities to deliver programs to meet the needs of all constituents. The government of Ontario, through the Ministry of Health and Long-term Care has introduced new policy and programs to address the supply of physicians in Ontario and this has resulted in an increase in the number of new physicians outpacing population growth. The establishment of Family Health Teams has had a significant impact, and new programs delivered through HealthForce Ontario are providing support and raising awareness of opportunities for healthcare professionals in Ontario. As more physicians enter the Canadian and Ontario markets, the onus will be on local communities to present themselves as a “prime location of choice” for family physicians. Virtually all of the stakeholders consulted indicated a desire to “ramp up” the program to ensure west Northumberland was an active participant on the physician recruitment landscape.
In southern Ontario various physician recruitment models are employed and all appear to have contributed to improving access to primary health care in local communities. The key component in developing a successful program is community support, political will and adequate funding to implement a comprehensive program to meet local needs. The CPRRC employs an “ad hoc” committee model, that is, a committee designed for a specific problem or task and has had success in recruiting new physicians to serve west Northumberland communities. As delivery of primary health care and physician supply evolves the CPRRC is in a position of strength to determine its future direction. The most serious concern identified in the strategic plan development process is the lack of consistent financial commitment from all partners. With a clear determination that physician recruitment will be a municipal choice, and responsibility, it is important that the CPRRC partners reaffirm financial support from all participating municipalities to ensure that west Northumberland is competing effectively to attract and maintain family doctors, if the current model is to succeed.
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Three delivery options were identified as viable options for the committee to review and consider going forward: 1) maintain status quo, 2) form non-profit corporation or 3) delegate responsibility to County economic development office. A summary of pros and cons for each model is outlined in the following table, with final recommendations on next page:
Governance Options DELIVERY SUMMARY PROS CONS OPTIONS STATUS QUO Ad Hoc Committee comprised Established, successful Funding commitments of elected officials, economic format. Committee not consistent from development staff and works well, regular some partners. NHH community representatives meetings, address move to hospitalists issues as they arise. may impact current Excellent relationship delivery model. between staff and committee members INCORPORATION Non-Profit Charitable Formalizes committee, Administrative costs Organization with formal by-laws and increase, more staff representative board of objects established. time required to director Allows more flexibility access funding to access private and programs and for public funding. board governance. Taxable receipts Potential to distance allowed for donations. from funders if not Increased potential for properly represented resources/ on board. ECONOMIC County staff administer and Annualized funding Not all municipalities DEVELOPMENT deliver as part of regular within economic are partners in CPRRC. OFFICE economic development development office. Political challenges if (Northumberland activities Opportunity to no interest from County) harmonize regional eastern efforts with both NHH Northumberland and CMH communities.
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Short-Term Priorities An important component of the strategic planning process was a facilitated focus group of affected constituents that developed consensus on the following issues, echoing the key issues identified in other community consultations:
On-going, secured funding commitment by ALL municipalities on a prorated basis (various formulas and approaches were presented) More formal agreement among municipalities; need to formalize the committee or incorporate so that we can possibly qualify for funding from other agencies Need a shared vision, particularly with the municipalities; For example: we need a strategic plan, mission statement, terms of reference for committee Awareness and education: help municipalities better appreciate the economic importance of physician recruitment by providing updates to the community. Provincial advocacy at policy level by elected officials with support from CPRRC Maintaining an active recruitment program
Recommendations It is evident that the west Northumberland Physician Recruitment and Retention Committee and its staff have contributed significantly to attracting new physicians to the community. Building on this success, and preparing for future challenges as the next wave of physicians look to retire, provides an opportunity to expand and improve the delivery of this service. There are opportunities to establish a more formal governance and service delivery model with ongoing municipal financial commitments and opportunities to generate external revenues to accelerate current activities and efforts.
It is recommended that community partners build on the solid delivery base established to date by expanding geographic scope of service area to include all of Northumberland County and by forming a non-profit corporation, that is financially supported by all municipalities by a pro-rata determined by population base. Furthermore this improved service delivery model should seek co-operative marketing and other support from local and regional economic development offices within the county.
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RECOMMENDED GOALS AND ACTIONS (SEE ATTACHED)
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APPENDIX 1 WEST NORTHUMBERLAND PHYSICIAN RECRUITING - STRATEGY SESSION Executive Summary A key component of this project was a strategy session on the west Northumberland physician recruitment that was facilitated by Erik Lockhart of the Queen’s Executive Decision Centre on October 19, 2012 in Cobourg. The purpose of the session was to explore how municipal governments can ensure the sustainability of primary health care for our residents. Representatives from the CPRRC and all partner communities participated in the well-attended session. Observations from this exercise have been incorporated into the body of the report.
The group explored three questions:
What are the advantages of a multi-community approach when recruiting physicians? How would you assess the current model (pros, cons, modifications, alternative approaches) What are some funding options?
The session began with presentations from the consultant, HealthForce Ontario, the local hospital and the committee coordinator. The group then identified the business case for recruiting physicians using a multi-community approach. The group then discussed the characteristics of the current model and identified the strengths and weaknesses. In addition, the group identified some alternative approaches. Finally, funding options for the current model were examined. Below are the highlights from the session.
Main Benefits of a multi-community approach to physician recruiting:
Pooling financial resources. i.e. there is strength in numbers Avoids duplication of efforts across communities Collective shared vision: provides a more cohesive, tighter approach and level of service to the greater community Avoids local competition: potential recruits don't look at this area as having distinct small communities Buy in and leadership awareness of problem - people need to be involved with the solution to accept it; allows committee to pursue specialists for region Transparency among member municipalities Consistent marketing approach for west Northumberland, image or perception of working collaboratively for a common outcome/goal. Better care for our residents
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Short-Term Priorities (next 12 months):
1. On-going, secured funding commitment by ALL municipalities on a prorated basis (various formulas and approaches were presented) 2. More formal agreement among municipalities (beyond $$): need to formalize the committee or incorporate so that we can possibly qualify for funding from other agencies 3. Need to become less reliant on municipal funding (Fundraising, corporate funding, other sources) 4. Need a shared vision, particularly with the municipalities. For examples, we need a strategic plan, mission statement, terms of reference for committee 5. Awareness/Education: Have municipalities better appreciate the economic importance of physician recruitment...More updates to the Community. 6. Provincial advocacy at policy level. Add focus to stronger provincial responsibility for recruitment, i.e. revisit underserviced designation.
Funding Options Status Quo Municipally administered Commitment by all municipalities on a pro-rated % basis Supported by other sources (i.e., corporate, fund-raising, outside agencies)
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APPENDIX 2 CPRRC Business Plan (2009) Goals
Vision Every resident has access to a family physician
Objectives To recruit enough family physicians to meet the needs of the communities. To obtain annualized funding from the municipalities of Cobourg, Port Hope, Hamilton Township, Cramahe and Alnwick/Haldimand to support the recruitment and retention of family physicians. To build community awareness and support for recruitment initiatives. To support physician retention initiatives Advocate on behalf of the citizens of west Northumberland on health care issues
Targets Recruit 3 to 5 family physicians in the next 3 years. Secure funding to support the recruitment and retention efforts of the committee. To build upon the strengths of the current recruitment plan by enhancing existing initiatives and introducing new strategies. Create a physician retention plan Secure funding to study future community physician needs, practice space locations and new health care models Continue advocate on behalf of the residents of west Northumberland
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APPENDIX 3 Strengths, Weaknesses, Opportunities and Threats (SWOT)
Strengths
Organization:
Multi-community approach to physician recruiting:
o Pooling financial resources. (i.e. strength in numbers)
o Avoids duplication of efforts across communities
o Collective shared vision: provides a more cohesive, tighter approach and level of service to the greater community
o Avoids local competition: potential recruits don't look at this area as having distinct small communities
o Buy in and leadership awareness of problem > people need to be involved with the solution to accept it.
o Allows committee to pursue specialists for region
o Transparency among member municipalities
o A consistent marketing approach for west Northumberland, image or perception of working collaboratively for a common outcome.
Established formal partnership with part-time staff resource
Good representation and participation on committee
Well administered and governed by consensus
Partnership with Northumberland Hills Hospital, provides privileges and mentorship
Communities:
Excellent community infrastructures
Location, access and proximity to Greater Toronto Area
Quality public and private schools
General quality of life “small town advantage”, low crime rate, rural charm, welcoming
New state-of-the-art hospital
Proximity to other regional centres (Peterborough/Belleville)
Lifestyle, assets include outdoors, laid-back, rural charm
Progressing, stable economies, affordability
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Weaknesses
Lack of appropriate medical office space for new physicians
No consensus on financial commitment from all communities in partnership
Committee is ad-hoc
Perception of jurisdiction overlap with hospitals (Trent Hills, Trenton, Peterborough)
Many established practices are full (lack of intake capacity for new recruits)
Lack of spousal employment opportunities
Opportunities
Incorporation of committee as non-profit
Enhanced partnership with Northumberland Hills Hospital as it moves to hospitalist model
Enhanced partnerships with HealthForce Ontario, ROMP and other organizations
Align with local and regional economic development resources
Explore broader partnership with County and other regional recruitment programs
Alnwick-Haldimand is eligible for Northern Rural Recruitment & Retention fund
Threats
Loss of underserviced area program funding to majority of partners
Inconsistent funding for recruitment efforts
Competition from Northumberland Hills Hospital as it moves to hospitalist model
Lack of commonality among partners on vision, funding and direction
Perception that physician must locate in specific community to serve public needs
Limited municipal funds
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APPENDIX 4 Stakeholder Interviews - Summary As part of the comprehensive strategic planning process interviews personal interviews were conducted with committee members, elected officials, municipal employees, hospital officials, physicians and community representatives. Interviewees were asked a series of questions to gage their knowledge of physician recruitment issues, opportunities and advantages of practicing family medicine in west Northumberland communities.
1. Why is west Northumberland interested in retaining and recruiting family physicians?
Pending retirements Reduction in patient numbers per doctor Reduction in hours by physician Facing crisis due to physician retirements Aging population, growing communities Every resident deserves access to a doctor Downloaded by province Needed to ensure healthcare is available We need exposure and to make doctors aware of opportunities Retirements and aging population We need doctors Totally necessary for ratepayers to have access to doctor Part of economic development strategy Responding to citizens needs Aging doctors
2. What is the municipality’s role in recruiting and retaining family physicians and other healthcare workers?
An essential service Important if attracting retirees Municipality has to support at all levels, it is to their advantage Need excellent healthcare to attract new industry and business They should not have to contribute funds, but have no choice Need to assist in any way possible, help with familiarization tours Do not believe it is a municipal role No role, should be provincial responsibility Support CPRR committee Should not have to “buy” doctors Smaller communities who may not get doctors will support but do not want to pay We have no choice but to compete and provide “bonusing” All municipalities who benefit from doctors need to be seen as play ing a role Providing leadership to recruitment efforts
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3. In your opinion, what assets in west Northumberland communities are most attractive to new physicians?
Location, proximity to GTA Regional shopping in Oshawa/Peterborough Lakefront recreation Schools Quality of life NHH Many plusses Proximity to other larger communities Great hospital, provides privileges and mentors New, well equipped hospital Lifestyle in Northumberland Close to GTA, Peterborough, Kingston hospitals Low crime rate Helpful people, small town attitude Lifestyle, assets include outdoors, laid-back, rural charm
4. Are there any barriers to attracting physicians to your community?
Spousal employment Cultural challenges Having adequate facilities No room to join practices at one time Competitive field, do not want to compete Bidding wars with other communities Port Hope nuclear clean-up – perceptions Younger doctors have different expectations – family practice/work ethics Yes, hospital not as active New doctors want to be in teaching hospitals Just lack of physicians available, no barriers “Couple syndrome” – may not be job for spouse Ethnic groups may not see rural area as first choice Lack of municipal funding – they are stretched
5. Do you believe that west Northumberland possesses the necessary infrastructure to support new physicians?
Yes We do, depends on practice needs Family health teams Yes, existing FHT Access to specialists Yes, private practice, community health care Yes, new hospital, clinic planned on grounds Yes, new hospital, new clinic at hospital is too expensive Medical space exists
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6. How does west Northumberland currently retain and recruit physicians?
Incentives CPRR Committee Committee/Tracy West Budget supported by municipalities Part-time – Tracy good at providing information and feedback Tracy West – need to grow board, incorporate Tracy does very good job Lack of commitment from some partners Good management Medical school tours
7. Do you believe the municipality should offer financial incentives to attract physicians?
No, but need to compete with other municipalities A tough one, province should support this through under serviced areas funding Ideally no, provincial government should fund but not likely to happen Provincial responsibility No, but reality is that you must Need provincial incentives, should be identified as underserviced Allow only provincial incentives No, provincial Yes, also spousal employment and moving expenses Yes, expenses only They have no choice, it is essential with all the retirements
8. What do you feel is the biggest challenge in recruiting recent medical school graduates to west Northumberland communities?
Attitude, know they are in high demand Want full scope of practice Do not want to work after hours Younger doctors like more highly populated areas More effort needed to retain local graduates from Queen’s or other schools Awareness of smaller communities, need affinity through family connections Lack of amenities for young single doctors More rural students should be targeted
9. Where should physician retention and recruitment funding come from?
Municipal government Combination of province and municipal – shared Should not fund-raise in community for this purpose Provincial responsibility (3) Province and municipality County and local municipalities
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10. What is the role of the broader community in recruiting and retaining physicians?
Indifferent until affected directly Recruitment committee has done a good job investing time and effort over the years Good core group No fundraising Formation of formal committee Find other ways to raise funds Business discounts for doctors More promotion Free services Ambassadors
11. What is your opinion of the delivery model current used for the physician recruitment? Do you have any issues or are you satisfied with it as is.
Need to “step it up” Do more with hospital CEO Do more with Queen’s students ROMP is very positive Need to educate elected officials Satisfied – good marketing, involved in all tradeshows What else should we do to face the crisis? Have a small budget Hospitalist not the best model FHT – reluctance to support hospital? Satisfied, doing best we can Use technology Attract foreign trained doctors Work closely with all municipalities in catchment area, involve more communities No model to compare it to, needs to be tweaked – why are we doing it? Incorporate committee Tracy doing excellent job Committee doing well. Need to make it political, government is not responsive to our needs We need to compete but not steal doctors from other communities who n eed them Part-time with support from economic development, need right person in role mandate Good committee make-up, diverse Equality if funding needed FHT and recruitment job should be separated out
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Brent Larmer Corporation of the Town of Cobourg The Municipal Clerk) Legislative Services Department Manager of Legislative Services VictonaHafl ‘,‘ Telephone: (905) 3724301 Ext. 4401 r ¶“ ing Email: blarmer©cobourg.ca Cobourg, ON K9A2M2 I Fax: (905) 372-7558
VIAEMAIL Monday, February 4tui,2019
Township of Hamilton P.O Box 1060 8285 Majestic HillsDrive Cobourg, Ontario K9A4W5
C/O BillCane, Mayor Kate Surerus, MunicipalClerk
Dear Mayor and Members of MunicipalCouncil;
RE: DRAFTPROPOSED AGREEMENTTO CREATEA JOINT WEST NORTHUMBERLANDPHYSICIANAND RECURITMENTAND RETENTION SERVICES BOARD
Please find the attached correspondence regarding the potential forming/creation of a Joint Municipal Services Board pursuant to Section 196 and 202 of the Municipal Act, 2001, SO. 2001.
As part of the resent consultant services changes at the West Northumberland Physician Recruitment and Retention Committee and the on-going recruitment of a new Committee Consultant, it has been brought to the attention of the current West Northumberland Physician Recruitment and Retention Committee Members that the Committee is not a legally binding committee with the authority to enter into a servicing agreement. The current committee structure has no legal authority for the Committee to engage with entering into a consulting services agreement ultimately affecting the Physician Recruitment and Retention Program moving forward which is an essential program in order to provide those participating member municipalitieswiththe recruitment of Medical Physicians in West Northumberland.
As such, the Town of Cobourg and the Committee is proposing the attached Joint Municipal Services Agreement pursuant to Section 202 of the Municipal Act, 2001 that will allow the member municipalities to enter into an agreement to establish a joint municipal service board and to provide for those matters which, in the opinion of the participating municipalities,are necessary or desirable to facilitate the establishment and operation of the joint municipal service board such as the Physician Recruitment and Retention Program. This adjustment into a Joint MunicipalServices Board willallow the West Northumberland Physician and Recruitment Committee to continue all of the important work in Physician Recruitment while givingthem the authority and abilityto sign agreements and distribute funds accordingly.
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As part of this process, we would like a notificationas to when the agreement would be presented to your respective Council, as a Board. The Physician Recruitment and Retention Program willnot operate untilthe agreement is signed offinfullby all Municipal partners. We hope to have the agreement finalized by the start of March. Attached to this letter you willfind:
• A copy of the Draft By-law to enter into a Joint Municipal Services Board Agreement; • A copy of the Draft Municipal Services Board Agreement to create a Joint West Northumberland Physician Recruitment and Retention Services Board; • Attachment A” to the Agreement — Yearly Funding Request for Participating Municipalities;and • Attachment “B”to the Agreement — Terms of Reference Schedule.
As part of your review, please do not hesitate to contact the Town of Cobourg ifyou have any questions or concerns; or you would liketo seek clarificationon any provision of the Agreement. The Town of Cobourg would be more than willingto provide an in person overview of the draft agreement as requested.
KindRegards,
Brent Larmer, HisWorship S ephen Pe cock MunicipalClerk! Mayor,John Henderson Chief Administrative Officer Manager of Legislative Services, Town of Cobourg Town of Cobourg Town of Cobourg
Page 146 of 208 ThE CORPORATiONOF ThE TCNVNOF COBOURG
BY-LAWNUMBER 00-2019
CO8OURG
A BY-LAW TO AUTHORIZETHE EXECUTIONOF THE AGREEMENTTO CREATE AJOINT SERVICE BOARD, KNOWNAS THE JOINT WEST NORTHUMBERLAND PHYSICIAN RECURITMENTAND RENTENTIONSERVICES BOARD, FOR THE PURPOSES OF ADMINISTERING AND MANAGING A JOINT WEST NORTHUMBERLAND PHYSICIAN RECURITMENT AND RENTENTION PROGRAM, IN ACCORDANCE WITH SECTION 196 OF THE MUNICIPALACT, 2001 S.O. 2001.
NOW THEREFORE the Municipal Council of the Corporation of the Town of Cobourg enacts as follows:
WHEREAS pursuant to Section 9 of the Municipal Act, 2001 5.0. 2001, Chapter 25, a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;
AND WHEREAS pursuant to Sections 8(1) of the Municipal Act, 2001, S.D. 2001, Chapter 25, these powers shall be interpreted broadly so as to confer broad authority on municipalities; (a) to enable them to govern their affairs as they consider appropriate; and (b) to enhance their ability to respond to municipal issues.
AND WHEREAS pursuant to Section 202(1) of the Municipal Act, 2001, 5.0. 2001, Chapter 25, two or more municipalities may enter into agreements to establish a joint municipal service board and to provide for those matters which, in the opinion of the participating municipalities, are necessary or desirable to facilitate the establishment and operation of the joint municipal service board;
AND WHEREAS the role of the Joint Municipal Service Board, to be known as the Joint West Northumberland Physician Recruitment and Retention Services Board is to support the Member Municipalities in the management of address Physician Recruitment and Retention issues, generally in accordance with the
AGREEAnimalJointMunicipalServicesBoard By-lawNo.025—2013 I I
Page 147 of 208 Strategic Plan and the Business Plan as they may be modified and approved by the Municipalitiesfrom time-to-time;
AND WHEREAS Municipal Council has reviewed the terms of the Joint Municipal Services Board, at their meeting of MONTH, DAY, 2019 and recommend that the Town of Cobourg participate as a member of the Joint MunicipalServices Board;
NOW THEREFORE the MunicipalCouncil of the Corporation of the Town of Cobourg enacts as follows:
1. THAT the Council of the Corporation of the Town of Cobourg hereby authorize the Mayorand Clerk to execute the Agreement to create a Joint Municipal Service Board, known as the Joint West Northumberland Physician Recruitment and Retention Services Board, attached hereto as Schedule “A”to this By-law.
2. That the Mayor and MunicipalClerk are hereby authorized and instructed to execute an agreement between the Town of Cobourg, Township of Alnwick-Haldimand,Township of Hamilton, Municipalityof Port Hope and Cramahe Township to establish a Joint West Northumberland Physician Recruitment and Retention Services Board.
3. That this By-lawshall come into force and effect on the date of passage contingent upon ratificationby all Member Municipalities.
4. That any By-law or By-laws, or parts of any By-law or By-laws that are inconsistent withthis By-lawbe hereby deemed repealed.
READand finallypassed in Open Council this day of , 2019
MAYOR MUNICIPALCLERK
2 AGREEAnimalJoint MunicipalServices Board By-lawNo. 025—2013
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AGREEMENT TO CREATE A Joint West Northumberland Physician Recruitment and Retention Services Board
THIS AGREEMENTmade this day of 2019
BETWEEN:
THE CORPORATIONOF THE TOWNSHIP OF ALNWICK/ HALDIMAND (Hereinafter called “Alnwick/Haldimand”) PARTYOF THE FIRST PART,
THE CORPORATIONOF THE TOWNOF COBOURG (Hereinafter called “Cobourg”) PARTYOF THE SECOND PART
THE CORPORATIONOF THE TOWNSHIP OF CRAMAHE (Hereinafter called “Cramahe”) PARTYOF THE THIRDPART,
THE CORPORATIONOF THE TOWNSHIP OF HAMILTON (Hereinafter called “Hamilton”) PARTYOF THE FOURTHPART,
THE CORPORATIONOF THE MUNICIPALITYOF PORT HOPE (Hereinafter called “Port Hope”) PARTYOF THE FIFTHPART,
1. WHEREAS the Parties hereto (herein collectively called “the Member Municipalities”)have cooperated for several years to jointly address Physician Recruitment and Retention issues;
2. AND WHEREAS the Member Municipalities recognize the advantages of continuing to worktogether to jointlyaddress Physician Recruitment and Retention issues;
3. AND WHEREAS the Member Municipalitieswish to establish a Joint Physician Recruitment and Retention MunicipalService Board pursuant to Section 202 ofthe MunicipalAct, 2001, S.O. 2001, c. 25, as amended fromtime to time inaccordance with the terms of this Agreement activities and such other duties and responsibilities that may be assigned by the Member Municipalitiesfrom time-to- time;
4. ANDWHEREASthe joint municipal service board shall be formally known as the Joint West Northumberland Physician Recruitment and Retention Services Board (herein referred to as “the Board”);
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Page 149 of 208 5. ANDWHEREASthe Member Municipalitiesagree to pass by-lawsfor entering into this Agreement pursuant to Sections 20 and 202 of the MunicipalAct, 2001, S.O. 2001, c. 25, as amended from time to time which provides that a municipality,may enter into an agreement with one or more municipalitiesto jointlyprovide, for their joint benefit any matter which all of them have the power to provide within their own boundaries;
6. ANDWHEREASthe Board willdevelop a strategic plan (herein referred to as “the Strategic Plan”), as a guide to the mission and priorities for the Board going forwrd;
7. ANDWHEREASthe Board willproduce a business plan (herein referred to as “the Business Plan”)for a rolling four (4) year horizon, which is intended to provide an estimate of the cost of the operation of the Board and the proportion of the cost to be paid by each of the Member Municipalities(herein referred to as “the Funding Formula”),it being understood that the Business Plan willbe revised from year-to- year and as actual costs become known and the Business Plan review shall be undertaken in October of each year;
8. ANDWHEREASthe Board is intended to remain in place, subject to any changes in its mandate that the Member Municipalitiesdeem advisable from time-to-time.
NOWTHEREFORE each of the Member Municipalities,in consideration of the premises and other good and valuable consideration, the receipt and sufficiency of which is acknowledged by each of the parties hereto, and recognizing the mutual benefits of cooperating on matters of common interest with respect to physician recruitment and retention issues, herein agree to the following:
1.0 Definitions
1.1 Board — shall mean the West Northumberland Physician Recruitment and Retention Services Board;
1.2 Board Member—shall mean a member of the Board;
1.3 Council — shall mean the elected Councilofeach ofthe Member Municipalities;
1.4 Funding Formula - shall mean the method of establishing each Member Municipality’sfinancial contribution to the operating budget annually based on annual contributionas amended from time to time, to establish a sum of money or other resources to be set aside for the specific purpose of operating, the physician recruitment and retention program on behalf of the Member Municipalities(Schedule “A”).
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Page 150 of 208 1.5 Member Municipalities - shall mean collectively the Corporation of the Municipality of Port Hope, the Corporation of the Town of Cobourg, the Corporation of the Township of Hamilton,the Corporation of the Township of Alnwick/Haldimandand the Corporation of the Township of Cramahe;
1.6 Municipal Representative — shall mean the Council appointed representative to the Board for the particular Municipality;
1.7 Recording Secretary — shall mean the Recording Secretary appointed by the Board from time to time;
1.8 Consultant — shall mean the individualappointed by the Board to give effect to policyset by the Board and to manage day to day operations ofthe physician recruitment and retention program, manage the Board approved annual operational budget, make recommendations to the Board on personnel mailers and future budget requirements.
2.0 Joint West Northumberland Physician Recruitment and Retention Services Board
2.1 The Member Municipalitieshereby establish a joint municipal service board, which shall be known as the Joint West Northumberland Physician Recruitment and Retention Service Board (herein called the “Board”).
2.2 The Board shall be responsible to oversee the operation, management and control of the Joint Physician Recruitment and Retention Program subject to the limitsand conditions set out in this Agreement.
3.0 General
3.1 The Board shall have the followingpowers and authorizations, in addition to the other provisions of this Agreement, to ensure the followingactivities are carried out: i) to administer, operate and manage a joint physician recruitment program for the Member Municipalities; U) to employ and/or terminate the employment contract of such persons as the Board deems necessary or advisable to assist in the administration of the Board and the operation and management of the joint physician recruitment and retention program; iU) to call for tenders/request for proposals and award contracts for the provision of physician recruitment program includingwithout limitationwithinthe approved budget; iv) subject to the prior approval of a majorityof the Member Municipalities,to enter into one or more contract(s) with an outside municipality,corporation, person or other legal entity that is not a WNPRSB—DRAFTAGREEMENTJANUARY11 2018 Page 3 of 19
Page 151 of 208 party to this Agreement to provide physician recruitment program services; v) to prepare and approve an annual budget setting out, inter alia, the estimated operating costs, and establishing the proportionate contribution for each of the Member Municipalitiesin accordance with the terms of this Agreement. The budget as recommended by the Board shall be submitted to the Clerk of each of the Member Municipalitieson or before the 30tuiday of September in each and every year. The Councils of each of the Member Municipalitiesshall be required to ratifyand approve the budget no later than March 31st in the followingcalendar year. Notwithstanding anything in this Agreement to the contrary, the said budget shall be deemed to have been approved and ratifiedand shall be binding on all of the Member Municipalitiesprovided that the Councils of a majorityof the Member Municipalitiesratifyand approve the said budget. The parties hereto acknowledge and agree that in the event that a majorityof the Member Municipalitiesdo not ratifyand approve the said budget, then the budget shall not be approved and shall be resubmitted to the Board for revision and resubmission to the Member Municipalitiesfor approval; vi) to maintain reasonable records and statistics concerning all aspects of the joint physician recruitment program so as to permit each of the parties hereto the abilityto assess the administration, operation and management by the Board of such services; vH) to keep detailed records and to provide annually, prior to May 15 in each and every year, a detailed accounting of the expenditures and transactions made by the Board during the immediately preceding calendar year to each of the parties hereto and all such expenditures, transactions and account shall be audited in accordance with the requirements of the MunicipalAct; viii) to collect from each of the parties hereto each party’s share of the costs as provided for in this Agreement; ix) to pay such monies as are properly due and owing by the Board in accordance with the approved budget; x) to adopt and maintain policieswith respect to the procurement of goods and services by the Board; xi) to arrange for such insurance coverage, legal and accounting services as may be necessary or advisable from time to time; xii) to ensure appropriate and proper accounting in the name of the Board consistent with acceptable municipal accounting practices and as permitted under the MunicipalAct; xiii) to keep minutes of its meetings, which minutes shall be circulated in a timelymanner to the Clerkof each of the Member Municipalitiesfor distributionto members of the Councils of the Member Municipalities;and WNPRSB—DRAFTAGREEMENTJANUARY11,2018 Page 4 of 19
Page 152 of 208 xiv) to maintain books, records and accounts of all actions, proceedings and matters withinthe Board’s authority, which books, records and accounts shall be made available to the Councils of the Member Municipalitiesupon request of the Council of any Member Municipality.
3.2 The Board shall ensure commitment to providing an environment free of discrimination and harassment, inwhich all individualsare treated with respect, dignity,are able to contribute fullyand to create and maintain a safe workplace free from violence by the adopting of guidelines and preventative measures that will prohibit/prevent violent behaviour and will provide support and protection to all employees.
4.0 Composition and Procedures of the Board
4.1 The Board shall be appointed by Resolution of the Council of the Member Municipality.Each Board member shall be a voting member.
4.2 Should the Board Member no longer be eligible as the elected Member of Council of a Member Municipality,his / her seat on the Board shall be declared vacant upon the passing of a resolution of the appointing Council declaring a vacancy.
4.3 Board Members may be replaced at the pleasure of the appointing Municipal Council.
4.4 The following will be the composition of the Joint West Northumberland Physician Recruitment and Retention Services Board:
Voting Members:
MunicipalCouncil Representatives:
• Representative, Town of Cobourg; • Representative, Municipalityof Port Hope; • Representative, HamiltonTownship; • Representative, Ainwick/HaldimandTownship; • Representative, Cramahe Township;
Member MunicipalityAt-Large Appointments from the Municipality:
• Community-at-Large/Business Representative, Town of Cobourg • Community-at-Large/Business Representative, Town of Port Hope
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Page 153 of 208 • Community-at-Large/Business Representative, HamiltonTownship • Community-at-Large/Business Representative, Alnwick/Haldimand Township • Community-at-Large/Business Representative, Cramahe Township
Non-Voting Members:
• Physician Representative, West Northumberland CEO, Northumberland HillsHospital, Chief of Staff, NHHand/or Chair of Department of Family Practice • ED, Northumberland FamilyHealth Team • Consultant
4.5 The voting members of the Board are:
4.5.1 The Board Member appointed by his/her respective Member Municipality;
4.5.2 Each Board member shall have only one (1) vote.
4.6 The non-voting members are:
4.6.1 Staff support persons shall be a non-voting member(s) of the Board.
4.6.2 The Board may include the followingas non-voting members of the Board: the Consultant and/or any member as the Board deems appropriate.
4.7 The Board Members shall serve without remuneration and no Board Member shall directly or indirectly receive any profit from his/her position as such provided that a Board Member shall be paid reasonable expenses incurred by him/her in the performance of his/her duties in accordance withthe appointing Municipality’spolicy.
5.0 Committees
5.1 The Board shall operate under a committee ofthe whole concept and decisions will be made by the Board as per quorum requirements. The Board may establish sub-committees as it deems appropriate by bylaw including a terms of reference.
WNPRSB —DRAFTAGREEMENTJANUARY11 2018 Page 6 of 19
Page 154 of 208 6.0 Board By-laws
6.1 The Board Members shall manage the business and affairs of the Board, in accordance with the terms and conditions as set out in the applicable Board By-Lawsincludingwithout limitationa by-lawgoverning the callingof meetings, proceedings and conduct of meetings, and a by-law establishing purchasing policies and procedures. 6.2 The Board shall on or before June 1, 2019 approve and adopt a rollingfour (4) year Business Plan in October of each year. 6.3 The Board shall, on or before June 1, 2019 approve and adopt a procedural by-lawgoverning the calling,place and proceedings ofthe Board inaccordance with Section 238 of the MunicipalAct, 2001, S.D. 2001, c.25as amended from time to time. 6.4 The Board shall on or before June 1, 2019 approve and adopt by-law establishing a purchasing policyand procedures. 6.5 The Board shall on or before June 1, 2019 approve and adopt a Code of Conduct.
7.0 Chair
7.1The members of the Board shall elect one Member as Chair of the Board at the inaugural meeting of the Board, at the beginning of the four (4) year term consistent with the term of the elected Councils of the Member Municipalities. The Board may, at their discretion, conduct an Election of Officers annually, in November of each calendar year to appoint a Chair from the Members of the Board. The Chair shall preside at all meetings of the Board. The Chair or his / her designate, and one of either a designated Board Member or the Recording Secretary, shall sign all formal documents and perform such other duties as are usually incident to the office of Chair of the Board or are required by the Board and shall:
i. Collaborate withthe Board representatives as appropriate to perform the Annual Performance Evaluation of the Consultant for consideration of the Board; and
ii. Act as officialspokesperson for the Board.
8.0 Support Staff Role and Responsibilities
8.1 The Recording Secretary of the Board shall be The Town of Cobourg. The Recording Secretary shall keep a record of all the proceedings of all meetings held by the Board. The Recording Secretary shall have charge of all agendas, minutes, bylaws and resolutions, books, records, and papers of the Board, all ofwhich helshe shall deliver in accordance withthe provisions WNPRSB—DRAFTAGREEMENTJANUARY11,2018 Page 7 of 19
Page 155 of 208 of this Agreement and as and when instructed or authorized by resolution of the Board. The Recording Secretary shall give due notice of all meetings and shall perform such other duties as are incidental to his/her position.
8.2 The Town of Cobourg shall provide all necessary accounting and financial services on behalf of the Board and its Member Municipalitiesfor the Joint Physician Recruitment Program. The Treasurer of the Board shall be the Treasurer of the Town of Cobourg who shall have the authority to receive and disburse funds on behalf of the Board and who shall maintain proper documentation and records of all revenues and expenditures of the Board, accounts payable and receivables in accordance with accepted municipal accounting practices and audit responsibilities subject to the provisions of this Agreement.
8.3 The Consultant shall have the responsibilities as set out inthe Board approved Job Description which may be amended from time to time by the Board.
Quorum
8.4 A quorum at any meeting of the Board shall consist of fiftyper cent plus one (simple majority)of the voting Board Members constituting the Board.
8.5 Any question or matter coming before any meeting of the Board may, except as otherwise specificallyprescribed by law, be decided by a simple majorityof the Members present. Inthe case of a tie vote, the matter or resolution shall be deemed to have been lost.
8.6 Unless a recorded vote is requested, and except as otherwise expressly provided bylaw, at any meeting of the Board, the vote may be taken by a show of hands.
8.7 Notwithstandingvacancies, the remaining Board Members may exercise allthe powers so long as a quorum of the Board remains in office.
9.0 Calling of Meetings
9.1 Meetings of the Board shall be held from time to time at such place, at such time and on such day as the Chair or any two (2) Board Members may determine, and the Recording Secretary shall call meetings when directed or authorized by the Chair or by any two (2) Board Members. Notice of every meeting shall be given to each Board Member not less than forty-eight hours (excluding any part of a Sunday or statutory holiday) before the time when the meeting is to be held.
WNPRSB—DRAFTAGREEMENTJANUARY11,2018 PageS of 19
Page 156 of 208 9.2 Notice of Public meetings shall be advertised in the local newspaper and may include a notice on a designated website.
9.3 The Board shall develop a policy with respect to public communications consistent with the requirements of the MunicipalAct, 2001, S.O. 2001 c. 25, as amended from time to time, set public notification standards regarding the Board agenda, minutes and consideration of policy and public notice shaH be required for the approval of a new agreement by each member Municipality.
10.0 Regular Meetings
10.1 The Board may appoint a day or days in any month or months for regular meetings at a place and hour to be named. A copy of any resolution of the Board fixingthe place and time of regular meetings of the Board shall be sent to each Board Member forthwith after being passed. Notice for regular and special meetings shall be in accordance withthe by-laws of the Board and this Agreement.
10.2 All meetings of the Board shall be open to the public except as provided in Section 239 of the MunicipalAct, 2Q01, 5.0. 2001, c. 25, as amended from time to time.
11.0 First Meeting of a New Board
11.1 Each newly appointed Board, and its new members, may without notice, hold its first meeting for the purpose of organization, provided a quorum of Board Members is present.
12.0 Place of Meeting
12.1 Meetings of the Board may be held at an acceptable place and time as determined by the Board and the Board shall provide public notice of the place and time.
13.0 Administration
13.1 The Member Municipalitiesagree that all projects and activities undertaken willbe guided by the Business Plan and principles of cost-effectiveness and efficiencies.
WNPRSB—DRAFTAGREEMENTJANUARY11,2018 Page 9 of 19
Page 157 of 208 13.2 Each Member Municipalityagrees to pay its share of the annual budget of the Board in accordance with the Funding Formula (Schedule “A”)for each fiscal year.
13.3 The Board’s fiscal year willbe the calendar year, January ito December31 of each year.
13.4 Allcontracting activities willbe conducted in an open and fair manner.
13.5 Under section 149.1(1) of the Income Tax Act, RSC 1985, any recognized municipality in Canada is a “qualified done” and, as such, can issue official donation receipts for gifts received. The Town of Cobourg shall issue official donation receipts for eligibledonated funds designated in support of the works of the Board and on behalf of the Board.
13.6 This Agreement shall be in effect from the date that it has been approved by by-law of all of the Member Municipalities and shall continue in force until terminated by all of the Member Municipalitiespursuant to Section 31 of this Agreement or, with respect to individual Municipalities, until a Member Municipalityhas withdrawn in accordance with Section 26 of this Agreement.
14.0 Declaration of Pecuniary Interest
14.1 Every Board Member is bound by the provisions of the Municipal Conflict of Interest Act, R.S.O. 1990, c. M. 50 as amended from time to time.
15.0 Code of Conduct
16.1 Board Members, management and agents of the Board shall adhere to the Board’s Code of Conduct. Board Members shall sign a Conflict of Interest declaration for the faithfuldischarge of their duties, in such form and with such surety as the Board may from time to time prescribe.
16.0 Retain Professionals
16.1 The Board shall have the authority from time to time to retain consultants, lawyers and other professionals.
WNPRSB—DRAFTAGREEMENTJANUARY11,2018 Page 10 of 19
Page 158 of 208 17.0 Financial Approval Requirements
MemberMunicipalityApproval Requirements The approval of a simple majority of the Member Municipalities shall be required for any of the following:
17.1 Annual Business Plan: The Board’s operating budget, and revenue budget;
17.2 Operations budget expenditures/variance may not exceed the overall annual Business Plan as approved through the annual budget unless approved otherwise by Member Municipalities;and
17.3 Annual operating budget and Business Plan may be presented to Member MunicipalCouncils for the purposes of Budget approval.
18.0 New Member Municipalities
18.1 The Board shall circulate written correspondence to each Member Municipality seeking approval before taking on any additional municipal partner to the joint physician recruitment and retention program with a business case to identify the associated impacts to the level of service to each Member Municipality,the associated cost and budget implications.
19.0 Annual Business Plan
19.1 The annual business plan shall be prepared in October of each calendar year, consistent with the budget preparation process and shall set out annual objectives, forecasted objectives and strategic goals of the Board. 20.0 Progress Reports 4,
20.1 Semi-annual progress reports on the current Business Plan willbe prepared and provided to the Council of each of the Member Municipalities with explanations on potential variances to the operating budget.
20.2 Annualforecasts forfuture year Business Plans shall be prepared and provided to the Council of each ofthe Member Municipalitieswithrationale and business case to support the proposed plan(s).
WNPRSB—DRAFTAGREEMENTJANUARY11,2018 Page 11 of 19
Page 159 of 208 21.0 Execution of Instruments
21.1 Leases, licenses, assignments, contracts, obligations and other instruments in writing requiring the signature of the Board may be signed on behalf of the Board by any two individualsauthorized by the Board from time to time.
22.0 Term
22.1 The term of this Agreement shall be for a period of four (4) years commencing on the date of execution of the final Member Municipalityand adoption of an authorizing bylaws with automatic renewal for a further four-year period unless this Agreement is terminated in accordance with the provisions of this Agreement.
2.2 Operational increases are expected to cover any increase in costs related to the operation of the Physician Recruitment Program and shall be presented annually as part ofthe business case to the Member Municipalitiesfor approval c’ as part of the annual Business Plan.
23.0 Withdrawal and Terrnination
23.1 Any Member Municipalitymay at any time, exercise their option to withdraw from the Board and terminate their participation in_the joint physician recruitment and retention program by providing a minimumof1él’ie (12) 4 months written notice to the Boad and each of the other Member Municipalities.
23.2 In the event any Member Municipalityshould exercise their option to withdraw from the Board ariEl terminate their participation in the joint physician recruitment program, the remaining partners shall assume the associated operating costs based on the necessary adjustment to the apportionment of costs in accordance withthe cost sharing provisions of this Agreement.
23.3 The exiting Member Municipality shall continue to be responsible for all operating costs only during the twelve (12) month notice period. Upon the withdrawal of any party or parties to this Agreement, the withdrawing party or parties shall, upon withdrawal, cease to have any representation on the Board.
23.4 Notwithstandingthe withdrawal of any party or parties hereto, this Agreement shall continue in full force and effect unless and until terminated by the remaining parties as contemplated by the provisions of this Agreement.
WNPRSB —DRAFTAGREEMENTJANUARY11, 2018 Page 12 of 19
Page 160 of 208 23.5 This Agreement shall not be subject to any right of termination by any party or parties unless a minimumof 75% of the parties to this Agreement have agreed inwritingto the termination of this Agreement. In such event, the termination of this Agreement shall occur on the 31st day of December inthe year subsequent to year in which agreement is achieved by a minimum of 75% of the parties to terminate this Agreement unless a minimum of 75% of the parties to this Agreement agree to an earlier termination date.
23.6 Upon final termination of this Agreement, a final accounting shall be prepared and approved by the Board. Where there is an adjustment to be made, all parties agree to honor the amount of the Board approved adjustment.
24.0 Mailers not Specifically Addressed in this Agreement
24.1 It is recognized by the Member Municipalitiesthat issues may arise that have not been contemplated inthe negotiation and preparation of this Agreement. In the eient that any such issue arises, the Member Municipalitieshereby agree to use their best efforts to work towards a mutually acceptable solution.
25.0 Notice C.
25.1 Any notice which is permitted or required to be given pursuant to the provisions of this Agreement shall be in writingand shall be served personally or by registered mail or by fax upon the MunicipalClerk of each of the parties hereto and the other persons and bodies noted hereunder at the addresses hereinafter set forth:
(a) The Corporation of the Municipalityof Port Hope 56 Queen Street Port Hope, Ontario L1A3Z9
(b) The Corporation of the Town of Cobourg 55 KingStreet West Cobourg, Ontario K9A2M2
(c) The Corporation of the Township of Hamilton P.O. Box 1060 8285 Majestic HillsDrive Cobourg, Ontario K9A4W5
WNPRSB—DRAFTAGREEMENTJANUARY11,2018 Page 13 of 19
Page 161 of 208 (d) The Corporation of the Township of Ainwick/Haldimand 10836 County Road 2 P.O. Box70 Grafton, Ontario KOK2G0
(e) The Corporation of the Township of Cramahe 1 Toronto Street P.O. Box 357 Colborne, Ontario, KOK150
or at such other address as may be given by any ofthem to the others inwriting from time to time and such notices shall be deemed to have been received when faxed or delivered, or, ifmailed seventy-two (72) hours after 12:01 am. on the day followingthe day ofthe mailingthereof.
26.0 Headings
29.1 The headings in this Agreement are for the use of reference only and shall not be read or construed so as to abridge or modifythe meaning of any provision in the main text of this Agreement.
27.0 Severability
28.0 Ifany term or provision of this Agreement or the application thereof to any party hereto shall to any extent be held to be void, invalidor unenforceable, the remainder of this Agreement or the application of such term or provisionto all parties other than those to whom it was held to be void, invalidor unenforceable, shall not be affected thereby and each term and provision of this Agreement shall be separately valid and enforceable to the fullest extent permitted by law.
29.0 Time of Essence
32.1 Time shall be of the essence of this Agreement and of every part hereof and no extension or variation of this Agreement shall operate as a waiver of this provision.
30.0 Estoppel
33.1 No party or parties hereto shall call into question, directlyor indirectly,in any proceedings whatsoever in law or in equity or before any administrative tribunal, the rightof the parties hereto or any of them to enter intothis Agreement or the enforceabilityof any term(s), agreement(s), provision(s), covenant(s) and/or
WNPRSB —DRAFTAGREEMENTJANUARY11,2018 Page 14 of 19
Page 162 of 208 condition(s) herein contained, and this clause may be pleaded as an estoppel against any such party or parties in any such proceedings. 31.0 Governing Law
34.1 This Agreement shall be construed in accordance with the laws of the Province of Ontario 32.0 Successors and Assigns
35.1 This Agreement shall ensure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.
IN WITNESS WHEREOF the parties have hereunto affixed their corporate seals duly attested by their proper officers in that behalf.
SIGNED, SEALED AND DELIVERED )THE CORPORATION OF THE in the presence of: ) MUNICIPALITYOF PORT HOPE
Robert Sanderson, Mayor
Brian Gilmour, Clerk
OF THE TOWN • ) THE CORPORATION OFCOBOURG
John Henderson, Mayor
Brent Larmer, Clerk
THE CORPORATION OF THE TOWNSHIPOF HAMILTON
Bill Cane, Mayor
Kate Surerus, Clerk
WNPRSB—DRAFTAGREEMENTJANUARY11,2018 Page 15 of 19
Page 163 of 208 THE CORPORATION OF THE TOWNSHIP OF ALNWICKIHALDIMAND
John Logel, Mayor
Robin Van de Moosdyk, Clerk
THE CORPORATION OF THE TOWNSHIP OF CRAMAHE
Mandy Martin, Mayor
Julie Cram, Clerk
WNPRSB—DRAFTAGREEMENTJANUARY11,2018 Page 16 of 19
Page 164 of 208 SCHEDULE “A”
Yearly Funding Request based on population Yearly Funding Request Based on Population (2015-2018 + 2019) (2020—2021) Town of Cobourg $17,065.36 Town of Cobourg $19,298.44 31.9% 32.2%
Municipality of Port Hope $14,925.50 Municipality of Port Hope $16,661.37 27.9% 27.8%
Hamilton Township $9,843.34 Hamilton Township $10,847.87 18.4% 18.1%
Ainwick/Haldimand Township $6,098.59 Ainwick/Haldimand Township $6,832.36 11.4% 11.4%
Cramahe $5,563.64 Cramahe $6,292.96 10.4% 10.5%
TOTAL $53,496.43 TOTAL $59,933.00
WNPRSB—DRAFTAGREEMENTJANUARY11,2018 Page 17 of 19
Page 165 of 208 SCHEDULE “B” I
WEST NORTHUMBERLAND PHYSICIAN RECRUITMENT SERVICES BOARD (WNPRSB)
COMPOSITION: 1V-Representative- Councillor,Town of Cobourg 1V-Representative- Councillor,Municipalityof Port Hope 1V-Representative- Councillor, HamiltonTownship 1V-Representative- Councillor,Alnwick/HaldimandTownship 1V-Representative- Councillor,Cramahe Township
1V-Community-at-Large/Business Director,Town of Cobourg 1V-Community-at-Large/Business Director,Town of Port Hope 1V-Community-at-Large/Business Director,HamiltonTownship 1V-Community-at-Large/Business Director,AlnwicklHaldimandTownship 1V-Community-at-Large/Business Director,Cramahe Township
Non-Voting:
• CEO, Northumberland HillsHospital, Chief of Staff, NHH • and/or Chair of Department of Family Practice • ED, Northumberland FamilyHealth Team • Consultant • Physician Director,West Northumberland
*Other municipalities are welcome to attend as a guest Only municipalities who have funded the present operating budget will have voting rights **Each municipality has one vote
TERM OF APPOINTMENT: Term of each Member Municipal Council Term (4 years)
MANDATEITERMS OF REFERENCE:
Authority: Joint Agreement with the five partner municipalities for management oversight and operations of the Joint West Northumberland Physician Recruitment and Retention Services Board.
WNPRSB —DRAFTAGREEMENTJANUARY11,2018 Page 18 of 19
Page 166 of 208 The Corporation of the Township of Hamilton
REPORT TO: Mayor Cane & Members of Council
REPORT No: CD 2019-12
SUBMITTED BY: Kate Surerus, Clerk
DATE: April 11,2019
Subject: Parking By-law — amendments I Enforcement Officers RECOMMENDATION:Requires Action • For InformationOnly LI In Camera LI It is recommended that the Councilof the Township of Hamiltonenact as follows:
ORIGIN/BACKGROUND:HamiltonTownship Parking By-law2017-13, as amended by By-law 2016-30, sets out the Parking restrictions withinthe municipalityand provides for Set Fines.
DISCUSSION: Staff reviewed the previous year’s parking enforcement program, and found areas where the parking restrictions could be improved upon within Schedule ‘C’No Parking Anytime.
Enforcement staff have proposed that the restriction on Oriole Crescent be extended from 40 to 35 Oriole Crescent to provide a better flowof trafficin this area.
NP - Oriole West VanLuven 4035 Oriole Anytime
‘ 0006 Crescent, Road Crescent I By-law Baltimore 2019-n
Staff are proposing an increase in the Set Fines (See draft Schedule E attached). When a ticket ends up in court there are certain costs incurred by the municipality, in particular, the cost for By-law Enforcement Officers and the Prosecutor to attend and represent the Township.
Current Set fine of $35 increases to $55. Voluntary payment increases from $25 to $37.
Current Set fine of $125 increases to $175. Voluntary payment increases from $100 to $125.
By-law 2017-21, as amended, is the Appointment of By-law Enforcement Officers for enforcement of the Parking, Fireworks &Open AirBurning By-laws.
The Fire Chief has requested additional appointments be made to assist in the staffing available in the summer time when enforcement is at its peak.
Page 167 of 208 ANALYSISOF ALTERNATIVES/OPTIONS:It is anticipated that the increase in the set fine willstrongly encourage the offender to pay the voluntary fine rather than select the option of going to court. The increase revenue willassist to offset the costs for staff and prosecutor attendance at court.
FINANCIAL/STAFFING/LEGALIMPLICATIONS:The Set Fines have been forward to the Ministryof the Attorney General Crown Law Officewho have reviewed and have confirmed that it is complete and in order. It has been forwarded to the Regional Senior Justice of the Ontario Court of Justice for approval.
The appointment of additional staffing to enforce the Parking, Fireworks and Open Air Burning By-laws will provide more consistent enforcement hours for the busy summer season when the enforcement of these by-law are at their peak.
POLICIES AFFECTINGPROPOSAL: n/a
STRATEGIC PLAN:
Fiscal Responsibilities - Explore options for the provision of sustainable funding for all municipal infrastructure.
Health, Safety and Wellness - Develop Safe Communities
CONCLUSIONS:
That Council approves the amendment to Schedule ‘C’ No Parking Anytime for Oriole Crescent.
That Council approves the increases to Schedule ‘E’ Set Fines subject to final approval from the Regional Justice of the Ontario Court of Justice.
That Council approves the appointment of additional enforcement officers.
ATTACHMENTS:Schedule ‘C’— No Parking Anytime and Schedule ‘E’— Set Fines
Title Official Signature Date
[ Director Corporate K. Surerus 2019.04.11 Seniicesl Municipal Clerk c
g.ef Administrative A. Anderson 2019.04,11
J
2Page Report CD 2019-12
Page 168 of 208 The Corporation of The Township of Hamilton Schedule “E” of By-law 2017-13, as amended BEING A BY-LAW FOR THE REGULATION OF VEHICULAR PARKING AND TO DESIGNATE AND REGULATE FIRE ROUTES IN THE TOWNSHIP OF HAMILTON
Voluntary and Set Fines Part II Provincial Offences Act
ITEM SHORT FORM PROVISION VOLUNTARY SET FINE WORDING CREATING OR PAYMENT (WITHIN DEFINING 7 DAYS) OFFENCE 1 Park on Sidewalk Section 3.10 (a) $37.00 $55.00
2 Park within .5 metres of Section 3.10 (b) $37.00 $55.00 a Public or Private Driveway 3 Parked within two Section 3.10 (c) $125.00 $175.00 metres of a Fire Hydrant 4 Park Within nine metres Section 3.10 (d) $37.00 $55.00 of any Intersection 5 Park in front of Section 3.10 (e) $37.00 $55.00 Auditorium 6 Park on any Bridge or Section 3.10 (f) $37.00 $55.00 the Approaches Thereto 7 Parked obstructing Section 3.10 (g) $37.00 $55.00 Traffic 8 Park to Prevent the Section 3.10 (h) $37.00 $55.00 Removal of Vehicles Previously Parked 9 Park in Front of an Section 3.10 (i) $37.00 $55.00 Entrance where Goods are Regularly Delivered or Removed 10 Park In a Park-Not Section 3.10 (j) $37.00 $55.00 Designated Parking Space 11 Park-outside Designated Section 3.10 (k) $37.00 $55.00 Parking Space 12 Park in Designated Section 3.3 N/A $300.00 Disabled Parking Space - No Permit 13 Park in Restricted Area- Section 3.4 $37.00 $55.00 Anytime 14 Stopped so as to Section 3.6 $50.00 $75.00 interfere with Snow Clearing 15 Park in Restricted Area- Section 3.5 $37.00 $55.00 During Restricted Periods 16 Park in Fire Routes Section 3.2 $125.00 $175.00
17 Park Overnight- Section 3.7 $37.00 $55.00 November 1 to April 30 18 Park Longer than 48 Section 3.8 $37.00 $55.00 hours
19 Park on Municipal Section 3.9 $37.00 $55.00 Property for longer than 24 hours
Note: The penalty provision for the offences indicated above is Section 61 of the Provincial Offences Act, R.S.O. 1990, c. P.33.
Page 169 of 208 The Corporation of The Township of Hamilton Schedule “C” of By Law No. 2017-13 Amended by: By-law 2018-23, 2019-xx No Parking at Anytime-Restrictions
NUMBER HIGHWAY SIDE(S) FROM TO PERIOD
NP-0001 Plank Road, East South property A distance of Anytime Gores Landing limit of 5257 9.15 metres Plank Road Northerly NP -0002 Kelly Road, West Intersection of Intersection of Anytime Gores Landing Kelly Rd and Churchill Rd Plank Rd NP -0003 Churchill Rd, Both Intersection at Civic address Anytime Gores Landing Kelly Rd (both number 8661 sides) on the north side of the Churchill Rd and civic address 8666 on the south side of Churchill Rd NP -0004 Rice Lake Drive Both Main Street Cavan Road Anytime N., Bewdley (unless specified or otherwise posted) NP -0005 Mill Street, South Rice Lake Drive A distance Anytime Bewdley 10.67 metres N. East NP -0006 Oriole Crescent, West VanLuven Road 40 35 Oriole Anytime By-law 2019-xx Baltimore Crescent NP -0007 VanLuven Road, North West limit of 2521 A distance Anytime Baltimore VanLuven Road 213.36 metres Westerly NP -0008 Kennedy Road, Both 15 metres south A distance 145 Anytime Camborne of the intersection metres South of of Jibb Road the intersection of Jibb Road NP -0009 Majestic Hills South From County A distance of Anytime Drive Road 18 160 metres Easterly NP -0010 Driveway to 7060 Both From Lake Street Bewdley Anytime Lake Street Community Centre NP -0011 Front Street West Lakeshore Road Railway Road Anytime Harwood NP -0012 Danforth Road Both East limit of A distance of 60 W. Cook’s School metres Easterly Anytime parking lot NP -0013 Lampman Lane Both Intersection at A distance of 60 Gores Landing Plank Road metres Westerly NP – 0014 Cap Wilson Road South County Road 45 Deerfield Drive Anytime By-law 2018-23
10
Page 170 of 208 The Corporation of the Township of Hamilton
REPORT TO: Mayor Cane & Members of Council
REPORT No: CD 2019-13
SUBMIHED BY: Kate Surerus, Clerk
DATE: April 12, 2019
Subject: Committee Appointments RECOMMENDATION:Requires Action • For InformationOnly In Camera D It is recommended that the Council of the Township of Hamilton enact as follows:
1. That the following persons be considered to the Accessibility Advisory Committee for the term of this Council: Brenda Malowney, Nancy Blakely, Bruce Buttar & Mike Gibson, Community Care Northumberland Specialized Transit representative; 2. That Council approve the recommended appointment of Marion Neil, representing Hamilton Township, to the Cobourg Public Library Board; and 3. That a By-law be brought forward to appoint the members.
ORIGIN/BACKGROUND:The Terms of Reference for all Committees are reviewed and revised as required at the new term of Council following an election. The Municipal Clerk advertises for members to all committees and brings forward the recommended applicants for approval and appointment.
The Clerk’s Department is responsible for the Accessibility Advisory Committee and has worked with the Manager of Recreation & Facilities for the appointments to the Parks & Recreation Committee.
A call for volunteers was posted on the MunicipalWebsite and within Municipal Buildings as well as the LEDsign. Due to less than required submissions, both Committees were reposted, to be brought forward to the AprilCouncil meeting.
The Town of Cobourg sought applications from member municipalities for the Library Board and has asked that HamiltonTownship Council appoint the applicant by By-law.The applicant is Marion Neilfrom Gore’s Landing.
DISCUSSION: The following applications for the Accessibility Advisory Committee were received: Brenda Malowney, Nancy Blakely and Bruce Buttar. Mike Gibson, Community Care Northumberland Specialized Transit, willbe an agency member of the committee.
CouncillorLovshin isthe Council representative to this Committee. 1 ReportCD2Ol9-13
Page 171 of 208 ______
ANALYSIS OF ALTERNATIVES/OPTIONS: The Terms of Reference clearly set out the mandate and responsibilities of each committee, composition of the committee, the role of the committee, staff and council, meeting protocol, conflict of interest, quorum, absenteeism and resignation.
The committee composition requires Five (5) members-at-largeand a maximumof seven (7) members-at-large.Staff advise that the committee members and staff willseek further members to meet the minimumrequirement of five.
FINANCIAL/STAFFING/LEGALIMPLICATIONS:All Committees established by Council are supported by staff, have financial budget considerations and the appointed members are covered for municipal liability.
POLICIESAFFECTINGPROPOSAL: The Township Procedural By-law2015-07, as amended, defines “committee” as an advisory, statutory, ad hoc committee established by Council to advise on specific matters which Council has deemed appropriate for the committee to consider in accordance with its terms of reference, but does not include the Committee of the Whole.
Section II of the Procedure by-law states that “the rules and regulations contained in this by law shall be observed in all proceedings of the Council and all meetings and shall be the rules and regulations for the order and dispatch of business before Council, Committee of the Whole and its Committees, where applicable.
Section XVIII — Committee Structure — sets out the requirements for composition of the committee, terms of office, officers, meetings, quorum, absenteeism, resignation, secretary’s and council’s roles. Italso structures the agenda order of business.
STRATEGICPLAN: Effective and accountable governance Civicengagment.
CONCLUSIONS:
The members for consideration to the AccessibilityAdvisory committee are:
Brenda Malowney, Nancy Blakely,Bruce Buttar and MikeGibson (CCN Specialized Transit) The recommended appointment to the Cobourg Public Libraryis Marion Neil.
Title Official Signature Date year/month/day Director Corporate K.Surerus
Services! MunicipalClerk C
ChiefAdministrative A. Anderson Officer
2019-13
Page 172 of 208 Page 173 of 208 Ainley Graham & Associates Limited /‘\aniey LEG
March 19, 2019 18507-1 MAR25 2019
Township of Hamilton Co 4 8285 Majestic HillsDrive, P.O. Box 1060 oFHuodtan Cobourg, Ontario K9A4W5
Atm: Ms. Kate Surerus, Municipal Clerk
Ref: Notice of the Second Public Information Centre, Choate Street Extension Municipal Class Environmental Assessment and Design, Municipality of Port Hope
To Ms. Surerus:
The Municipalityof Port Hope has retained Ainley Group to complete design activities and to undertake the Municipal Class Environmental Assessment (MCEA) process for the proposed extension of Choate Street. Choate Street is currently located between Hayward Street and Marsh Street in the south end of the Municipalityof Port Hope, adjacent to Lake Ontario, and was recommended for extension as part of the approved federal environmental assessment for the Vision in Motion project at the Port Hope Conversion Facility. The Vision in Motion study was approved in accordance with Canadian Environmental Assessment Act requirements in 2012.
The Process
The preliminary and detail design activities for Choate Street are being initiated as a Schedule ‘B’undertaking in accordance with the MCEA,which applies to municipal infrastructure projects including roads, bridges, water, and wastewater projects.
Public and agency consultation is an important component of the Environmental Assessment process. The first Public Information Centre (PlC) was held on October l0°, 2018 to provide information regarding project alternatives and to answer questions regarding the project. A second PlC is being held to provide information regarding revised alternative solutions and to provide additional information on the project.
PlC #2 willbe held on March 28th, 2019 from 6:00 pm to 8:00 pm in the Council Chambers at the Town Hall, 56 Queen Street, Port Hope, Ontario. The PlC will consist of a formal presentation at the start of the meeting followed by a drop-in type format with displays showing project background information.
Page 174 of 208
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Consultant
Scott
project
Sincerely, accommodation
Freedom
These
information,
Phone:
Email:
Fax: K7MBN2
Kingston, Ainley
Consultant
Ms.
1-50 any
comments
requirements Corn
Comments
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Hope questions.
Staff
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Elizabeth
Grant
me
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Ministerof Infrastructure Ministrede Infrastructure and Communities et des Collectivites
Ottawa Canada K1PDB6
March 27, 2019
His Worship Bill Cane Mayor RE’ “:: Township of Hamilton P0 Box 1060, 8285 Majestic Hills Dr. APR 0 3 2019 Cobourg, Ontario K9A 4W5 Cj.
Dear Mr. Mayor:
I am pleased to inform you that, in accordance with the commitment in Budget 2019, the Government of Canada will provide an additional $2.2 billion to the Gas Tax Fund. This one-time top-up will provide additional support to municipalities that face infrastructure deficits to support improved productivity, economic growth, a clean environment, and help to build strong cities and communities.
This special thnding will be provided to Ontario recipients under the Canada—Ontario— Association of Municipalities of Ontario—Toronto Gas Tax Fund Administrative Agreement. An amount of $819,443,895 will be provided to Ontario as well as individual signatories, and will then be distributed to ultimate recipients in accordance with the allocation formula used for gas tax payments made in 2018, as follows:
• Ontario: $819,443,895 o Association Municipalities of Ontario $649,940,923 o City of Toronto $167,421,424 O Province of Ontario $2,081,548
Funds must be used in accordance with all the terms of the current Gas Tax Fund Administrative Agreement. Information on Ontario’s federal Gas Tax Fund allocations per community prior to Budget 2019 can be found on Infrastructure Canada’s website.
The gas tax top-up ifinding is expected to be transferred following royal assent of Budget 2019.
March 14,2019 marked one year since the Canada—OntarioIntegrated Bilateral Agreement was signed.
I https://www.canada.calen/offlce-infrastructure/news/2018/baclazrounder-on(arios-201 8-19-federal-izas- tax-fiind-allocadons.html CanadaI,’
Page 177 of 208 -2-
As I know you appreciate, underthe thvesting in Canada InfrastructureProgram, proposed projects must first be prioritized by the province before they are submitted to Infrastructure Canada for consideration.
As a reminder, through the Integrated Bilateral Agreement with Ontario, $11.9 billion is available to the province and is broken down as follows:
- $8.3 billion for public transit; - $2.8 billion for green infrastructure; - $407 million for community,culture, and recreation infrastructure; and - $250 million for infrastructurein rural and northern communities.
The one-time top-up to the GasTax Fund adds substantialdollars to this Agreement. More importantly,those dollars flowto you.
Webelievethis is an importantstep to take to ensure your localpriorities have the resources needed so projects can get moving and, crucially, the summer construction season is noE missed. We all know how importantthat season is to make real progress on projects, not to mentionjob creation locally.
In the meantime, we continue to press the Ontario government to open intakes for all four streams so as to maximizethe number of projects we can build together for Ontarians in 2019 and the years ahead.
We know you have proposals ready, and last week’s announcement in Budget 2019 is a clear signal that we are there to support you.
Spring is already (at last) in the air. It is time to get projects moving so we do not lose a historic opportunity to build our communities and create good-payingjobs now.
I look fonvard to continuingto work with you on our shared infrastructure interests.
Yours sincerely,
The Honourable François-PhilippeChampagne, P.C., M.P. Minister of Infrastructure and Communities c.c. City Clerk and Council
Enclosure — Gas Tax Fund fact sheet
Page 178 of 208 The federal Gas Tax Fund (GTF)is a permanent source of annual funding to provinces and territories, who in turn flow this funding to their municipalities to support local infrastructure priorities.
Every year, municipalities benefit from the support and flexibilityof the federal Gas Tax Fund. They can pool, bank, and borrow against this funding — providing significant financial flexibilityto plan infrastructure projects over the long term. Projects are chosen locally and prioritized according to the infrastructure needs of each community.
Communities select how best to direct the funds and have the flexibilityto make strategic investments across 18 different project categories.
Because many municipalities across Canada continue to face serious infrastructure deficits, Budget 2019 proposes a one-time transfer of $2.2 billion through the federal Gas Tax Fund to address short-term priorities in municipalities and FirstNations communities. Thiswilldouble the Government of Canada’s commitment to municipalities in 2018—19,with Ontario municipalities of all sizes sharing an additional federal investment in local infrastructure of over $819 million, for a total of approximately $1.64 billion.
QUICKFACTS:
• The federal Gas Tax Fund is allocated on a per capita basis for provinces, and provides a base funding amount of 0.75 percent of total annual funding for Prince Edward Island and each territory.
• On-reserve FirstNations communities in provinces also receive an allocation on a per capita basis.
• The federal Gas Tax Fund has been indexed at two percent per year, meaning that it willcontinue to grow to provide additional support to municipalities.
• To date, more than $23 billion has been invested in municipalities fhrough the federal Gas Tax Fund.
Page 179 of 208 Le Ponds de Ia taxe sur I’essence fédéral (ETE)constltue une source permanente de flnancement qui est verse directement aux provinces et aux territoires qui, dileur tour, versent es fonds a leurs municipalités pour soutenir es priorités en matière d’infrostructure locale.
Chaque année, les municipalités bénéflcient du soutien et de Ia flexibilitédu Fonds de Ia taxe sur lessence fédéral. Les municipolités peuvent regrauper ces fonds, les mettre en bonque ou sen servircomme garantie d’emprunt, ce qui leur danne une grande marge de manuvre finoncière pour plonifier des projets dinfrostructure a long terme. Les projets sont choisis localement et classes par ordre de priorité en fonction des besoins en infrastructure de choque communauté.
Les collectivités décident de Ia façon Ia plus etficace d’allouer leur tinancement et disposent de Ia tlexibiliténécessaire pour effectuer des investissements stratégiques dons l’une ou l’autre des 18 categories de projets.
Etant donné que bon nombre de municipalités au Canada demeurent aux prise avec des deficits graves cu chapitre des infrastructures, dons le budget de 2019, lé gouvernement propdse deffectuer un traflsfert ponctuel de 2,2 mllliards de dollars par lintermédlaire du Fonds de Ia taxe sur lessence fédéral atm de répondre aux prioritésa court terme dans les municipolités et les communautés des Premieres Nations. Cette somme doublera l’engagement pflspare gouvernement du Canada a regard des municipalites en 2018-2019,les municipalités ontariennes de toutes tallIesse partogeant un investissement fédéral supplémentaire de plus de 819 mIllionsde dollars dans les Infrastructures locales, pour un total denvlron I44 millIardde dollars.
FAITSENBREF:
• Le financement du Fonds de Ia taxe sur ‘essence tédéral est alloué aux provinces en fonction du nombre dhabitants et un tinancement debase représentant 0,75 p. 100 du total du tinancement annuel est alloué a l’Ile-du-Prince-Edouard et a chaque territoire.
• Lescollectivités des Premieres Nations des reserves dans les provinces recoivent egolement une allocation par habitant.
• Le Fonds de Ia taxe sur [essence fédéral a été indexé a deux pour cent par annèe, ce qul signifie qu’ilcontinuera de croitre pour fournir un soutien supplémentaire aux municipalités.
• JusquO maintenant, plus de 23 milliardsde dollars ant été investis dons les municipalités grOce 6 Ic contribution du Fonds de Tataxe sur ‘essence fédéral.
Page 180 of 208 The Honourable Doug Ford Premier of Ontario Legislative Building, Queen's Park Toronto, ON M7A 1A1 (Sent via email to: [email protected] )
February 14, 2019
Dear Premier Ford
Re: Support for Provincial Oral Health Program for Low-Income Adults and Seniors
I am writing to you on behalf of the Board of Health for the Haliburton, Kawartha, Pine Ridge District Health Unit (Health Unit) to express our support for the Government of Ontario’s commitment to build a provincial dental program for low- income seniors by increasing the funding for dental services in Public Health Units (PHUs), Community Health Centres (CHCs), and Aboriginal Health Access Centres and by investing in new dental services in underserviced areas including increasing the capacity in PHUs and investing in mobile dental buses. The Health Unit’s Oral Health staff take pride in being able to assist parents of children and youth 17 and under in our communities to access the Healthy Smiles Ontario program to look after their children’s oral health needs and look forward to being able to help local seniors access dental care.
In our Health Unit area, we are fortunate to have two CHCs, one in Northumberland County and one in the City of Kawartha Lakes that offer low-cost dental programs, and there is a volunteer dental clinic in Haliburton County, run by dental professionals who provide treatment at no cost to residents with serious dental care needs. Our local social service agencies are able to offer some limited discretionary dental assistance to recipients of Ontario Works. Northumberland County Community & Social Services also has a Community Outreach program that may be able to provide minimal funding to some low-income adults and seniors to assist with health issues like dental care.
Despite the existence of these programs, our Health Unit’s Oral Health staff regularly hear from adults and seniors who fail to qualify for these programs because discretionary funding has run out, they are not financially or clinically eligible for the program and/or they simply cannot afford to pay the reduced rate offered. This leaves many residents no choice but to visit their local Emergency Room (ER). Hospital data from the Ministry of Health and Long-Term Care tell us that in 2015, 1,208 adults living in our Health Unit area visited the ER for dental-related issues. At an estimated $513 per dental- related ER visit, this cost the system $619,700, for patients to access a painkiller or an antibiotic but no dental treatment. We also know from these data that over 75% of those visiting the ER are adults between the ages of 20 and 64. We therefore ask that while developing the proposed dental program for low-income seniors, that your government consider how this program could eventually expand into a dental care program that also serves low- income adults.
…/2
Page 181 of 208
Premier Ford February 14, 2019 Page 2
We look forward to receiving more information about how Ontario public health units can facilitate and support the implementation of a new public dental program for low-income seniors, with the potential for this program to also serve low-income adults in the future.
Thank you again for your commitment to improving the oral health and overall health of Ontarians.
Sincerely
BOARD OF HEALTH FOR THE HALIBURTON, KAWARTHA, PINE RIDGE DISTRICT HEALTH UNIT
Cammie Jaquays Chair, Board of Health
AR/ALN:ed
cc (via email) : Honourable Christine Elliott, Minister of Health and Long-Term Care Dr. David Williams, Chief Medical Officer of Health, Minister of Health and Long-Term Care Mr. David Piccini, MPP, Northumberland Peterborough South Ms. Laurie Scott, MPP, Haliburton Kawartha Brock Municipalities within the Haliburton, Kawartha, Pine Ridge District Health Unit area All Ontario Boards of Health Ms. Loretta Ryan, Executive Director, Association of Local Public Health Agencies Ms. Pegeen Walsh, Executive Director, Ontario Public Health Association Association of Municipalities of Ontario
Page 182 of 208 IRECE!’ 56 Queen St. PORTHOPEON L1A3Z9 2Q1I 905.885.4544 APR0 8 Corpol it, ToWflSf’th01 rr; 1!II
MUNICIPALITYOF PORT HOPE
April3, 2019
Mr.Ralph Walton, Regional Clerk/Directorof Legislative Services Durham Region PD Box 623 WHITBYON L1N6A3
Dear Mr.Walton: RE: Go Rail Service Extension to Bowmanville Your File No. D21
Please be advised that Council for the Municipalityof Port Hope at their regular Council meeting held on Tuesday, April2, 2019 passed the followingresolution:
Resolution No. 21/2019 WHEREAS Council of the Municipalityof Port Hope has received a resolution from the Region of Durham regarding the GO Rail Service Extension to Bowmanville;
ANDWHEREAS Council of the Municipalityof Port Hope has received a resolution from the County of Northumberland and other area municipalities regarding the Go Rail Services Extension to Bowmanville;
ANDWHEREAS Council recognizes that the extension of the GO Rail Service would provide for direct socio-economic and environmental benefits and provide for better transit options for residents;
ANDWHEREAS Council recognizes that it is in the best interests of the Municipality of Port Hope to be part of the process to ensure future considerations related to the extension of rails services meet the needs of local residents;
NOWITHEREFORE BE IT RESOLVED THAT the Council of the Municipality of Port Hope supports the Region of Durham resolution in support of the Go Rail Service Extension to Bowmanvilleand requests that the Province of Ontario and Metrolinx stand by their previous commitment to complete the project by 2024;
.12
Page 183 of 208 -2-
AND BE IT FURTHER RESOLVED THAT copies of this Resolution be forwarded to the Honourable Doug Ford, Premier of the Province of Ontario; the Honourable Jeff Yurek, Minister of Transportation; Northumberland Peterborough South MPP David Piccini; area municipalities and the President and Chief Executive Officerof Metrolinx.
I provide this for your information and action.
Yours truly,
L / phne Livingstone, (fCC_LegislativeServices Manager! Deputy Clerk
cc Honourable Doug Ford, Premier of Ontario Honourable Jeff Yurek, Minister of Transportation David Piccini, MPP, Northumberland-Peterborough South Donald Wright, Chair of the Board of Metrolinx PhilVerster, President & Chief Executive Officerof Metrolinx Erin O’Toole, MP, Durham KimRudd, MP, Northumberland-Peterborough South K. Surerus, Clerk, Township of Hamilton B. Larmer, Clerk, Town of Cobourg R. Van de Moosdyk, Clerk, Township of Alnwick-Haldimand 3-N.MacDonald, Clerk, Northumberland County ‘a T. Dodds, Director of Community Development filecopy
Resolution No. 21/2019 Page 2 of 2 GO Rail Service Extension to Bowmanviile April2, 2019
Page 184 of 208 From: "Minister (MMAH)"
Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement
Office of the Minister Bureau du ministre
777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M5G 2E5 Toronto ON M5G 2E5 Tél. : 416 585-7000 Tel.: 416 585-7000 Téléc. : 416 585-6470 Fax: 416 585-6470
March 20, 2019
Your Worship Mayor Bill Cane Township of Hamilton [email protected]
Dear Mayor Cane:
Our government for the people was elected to restore trust, transparency and accountability in Ontario's finances. As you know, the province has undertaken a line- by-line review of our own expenditures, and we have been clear that we expect our partners, including municipalities, to take steps to become more efficient as well.
Municipalities play a key role in delivering many provincial services that people across Ontario rely on. Taxpayers deserve modern, efficient service delivery that puts people at the centre and respects hard-earned dollars.
Transforming service delivery and identifying more modern, efficient ways of operating is critical and complex work. As Minister of Municipal Affairs and Housing, I recognize that many of Ontario’s small and rural municipalities may have limited capacity to plan and manage transformation, depending on the resources they have available and how far they have moved on their own modernization agendas.
That is why we are providing a one-time payment in the 2018-19 fiscal year to support small and rural municipalities’ efforts to become more efficient and reduce expenditure growth in the longer term.
Page 185 of 208 To ensure that this investment is targeted to where it is needed most, municipal allocations are based on a formula, which takes into consideration the number of households in a municipality and whether it is urban or rural.
While this investment is unconditional, it is intended to help modernize service delivery and reduce future costs through investments in projects such as: service delivery reviews, development of shared services agreements, and capital investments. Our government believes that municipalities are best positioned to understand the unique circumstances and determine where and how this money is best spent.
I am pleased to share that Township of Hamilton receive a one-time payment of $617,084 which will flow in this fiscal year.
Staff from our regional Municipal Services Offices will be in touch in the coming days for your acknowledgement of this letter and to discuss any questions that you might have. I encourage you to work with ministry staff as you begin to think about the best way to proceed for your community. The Municipal Services Offices can offer advice and point to examples that may be helpful as you contemplate local solutions. In the future, we would be interested to hear about your modernization success stories.
Thank you once again for your commitment to demonstrating value for money. I look forward to continuing to work together to help the people and businesses in communities across our province thrive.
Sincerely,
Steve Clark Minister of Municipal Affairs and Housing
Page 186 of 208 ?ll Ontario lEGl§LAiNL ASSEMBLY
DAV|D P|CC|N|, MPP Queen's Park O?ice: Constituency O?ice: Block3rd Flr. 117 PeterStreet Northumberland — Peterborough South Mowai 900 BaySt. P011Hope, ONL1A1C5 Toronto, onM7A1L2 T6,: 9o5_372_4000 Tel: 416-326-1400 Fax:905-372-1672 Fax:416-316-1652
March 27, 2019
Mayor Bill Cane 8285 Majestic Hills Drive Cobourg ON K9A 4W5
Dear Bill
The Provincial Government recently announced a one-time investment of $200 million to help many of Ontario’s small and rural municipalities with local service delivery and efficiency. This iiivestnieiit puts Ontarians at the heart of municipal decision making. It allows for municipalities to find smarter, more efficient ways to spend money that help those who need it most while respecting taxpayer dollars.
I am pleased to share that Hamilton will receive a one—timepayment of $617,084.00 to modernize their agenda, better deliver services and reduce the ongoing costs of providing those services. These funds will help support municipalities in Northumberland — Peterborough South that may have limited capacity to plan, modernize and improve the way they provide services to their comiiiuiiities.
We are providing this money to support municipalities so that they can find smarter ways to deliver services that support their communities and respect taxpayer dollars. I have very much enjoyed the many conversations 1 have had with our Mayors and Councils about the innovative ways they plan to spend this money.
Municipalities will decide how to best target funding to benefit their local communities. Examples of how the payment can be used could include service delivery reviews, development of shared services agreements, IT solutions, capital investments or other projects.
As I have mentioned on many occasions, Ontario’s Government was elected to restore transparency and accountability in Ontario"s finances and a significant factor in achieving this is strong and efficient municipal governance. I remain committed to working with you to tackle red tape and excessive reporting hurdles that make life challenging for your municipality.
Over the past number of months, our government has done a line—by—linereview of our expenditures, and expect our partners, including municipalities, to be doing their part to become more ellicieiit. We know, however, that we cannot expect small municipalities to have the same
Page 187 of 208 EQ ‘mm Ontario LtGl§LAl\VE A§StMBLV
DAVIDP|CC|N|, MPP Queen's Park office: constituency Office: MowatBlock3rd Flr. 117 PeterStreet Northumberland — Peterborough South 900 BaySt. PortHope,ONL1A1C5 Toronto,ONM7A1L2 Tel: g05_372A40o0 Tel: 418-326-1400 Fax:905-372-1672 Fax:4164316-1652 levels of staff and resources as their larger municipal partners. This one—ti1neinvestment is unconditional, and we have targeted it to where it is most needed.
Our government is taking a different approach to fiscal management, job creation and how we deliver core services by putting the people first. We look forward to continuing to work together with our municipal partners to help people and businesses in communities across our province thrive.
If you have any questions, please do not hesitate to call me at 905-373-6331‘
Sincerely,
7 »»_, _<—— , t. & _,_.l—~>7', "
David Piccini, Member of Provincial Parliarnent
Northumberland — Pctcrborough South
Page 188 of 208 The Corporation of the Municipalityof Brockton — Council Meeting
Agenda Number: 6.1 19-08-t:>t§ Number: j Program" Title: Motion on Bi—Lateral"lnvesting in Canada Infrastructure Date: Tuesday, March 26, 2019
,¢4/ Moved By: \ &/ Seconded By:
is important, and Whereas The Municipality of Brockton believes that building modern infrastructure and residents to our that good quality infrastructure supports job creation and helps attract businesses community and communitiesacross the Province of Ontario; and that can be made into Whereas Recreation Infrastructure is one of the most important core investments the prosperity, health, and security of urban and rural communities; and available in municipalities Whereas the need for infrastructure renewal projects far exceeds the capital for investment in Recreation infrastructure; and other infrastructure takes Whereas Recreation Infrastructure is often put to the bottom of the list, as program since 2008; and priority; in fact, there has not been a meaningful Recreation Infrastructure Municipalities; and Whereas the Province ofiOntarioplaces long term borrowing restrictions on large scale projects; and Whereas Brockton does not have the borrowing capacity to fund these borrow to 1/3 of project costs but Whereas some Municipalities do have the capacity to fundraise and and rely on other levels of Government for remaining partnership funding; Recreation Infrastructure funds Whereas, while the Municipality of Brockton welcomes the inclusion of sufficient to support large through the Gas Tax Fund, it is apparent that Gas Tax Funds alone are not scale Recreation Infrastructure projects; and Ontario and with the Whereas the Municipality of Brockton agrees with both Parks and Recreation to grow, especially once Association of Municipalities of Ontario that the infrastructure gap willcontinue all of the municipal asset plans are completed; and and lasting impact on Whereas both the Federal and Provincial Government could leave a positive
‘ Facilities, and in the rural communitiesby helping municipalities to renovate or build new Recreation expense, and process create cost savings to our health system. After all, health is a Provincial as to less frequent visits to doctors’ citizens live healthier lifestyles and maintain healthy bodies, this leads consequently less costs offices, hospital emergency departments and rehabilitationcentres, and towards medical costs; and
Page 189 of 208 all types of Whereas in 2016 the Federation of Canadian Municipalities studyfound that nearly half of value of $23 sport and recreation facilities in Canada are in fair or poor condition, with a replacement billionacross Canada; and in fair or Whereas in Ontario, the replacement value for aging pools, arenas and community centres poor condition in Ontario is estimated to be$6 billion(Parks and Recreation Ontario); and
Whereas the Province of Ontario has endorsed the Framework for Recreation in Canada 2015: is Pathways to Wellbeing; and that the vision for the Framework is "a Canada where everyone the Framework is engaged in meaningful, accessible recreation experiences..." and that the first goal of that governments should enable participation in physically active recreation; and
Whereas the Framework for Recreation in Canada has as priority 4.3 as follows: "Enable communities by securing to renew Recreational infrastructure as required and to meet the need for green spaces dedicated government funding at all |evels.... for the necessary development, renewal and rehabilitation of facilities and outdoor spaces"; and $180 Whereas through the investing in Canada Plan, the Government of Canada is investing over being made by 14 billion over 12 years in infrastructure projects across Canada with “these investments Federal Departments and Agencies; and 14, 2017 Whereas the Governments of Canada and Ontario signed a bi—lateralagreement on March the and created the "investing in Canada infrastructure Plan"; and be it resolved that the Council of Municipality of Brockton requests that the Government of Canada and the Province of Ontario move Province forward with accepting applications for funding agreed to by the Governments of Canada and and of Ontario under the "investing in Canada infrastructure Program" to help address the Recreation Culture Capital infrastructure deficit that currently exists across Canada; and Municipalities, Further, that this resolution and background CouncilReport be forwarded to all Ontario the Provincial and Federal Government's, local MP's and MPP‘s, Parks and Recreation Ontario, and Association of Municipalities of Ontario, requesting their support.
Tied, Defeated Defeated Tabled
Page 190 of 208 COUNCIL REPORT
Meeting Date: Mike Myatt, Vice Deputy Mayor
Subject: Request to Governments of Canada and Province of Ontario to open the application process for the Bi-lateral “Investing in Canada Infrastructure Program” that was signed on March 14th, 2017
Background
The Town of Saugeen Shores, a community population of approximately 14,000 and growing, is faced with a problem that many Ontario Municipalities are experiencing. Many of our recreation and cultural facilities were built in the 1970’s and 1980’s and now require modern upgrades or replacement. Our pool is over 40 years old and needs to be replaced; our 100 year old Town Hall is in need of repairs; our ball diamonds are aging and our Southampton Ice Facility requires significant repairs. For a community our size, these facilities represent community hubs; they represent gathering places and facilities where members of our community can exercise their mind and bodies on route to living healthier lives. Our residents want to be active, some are active now, but our aging facilities are becoming a deterrent for those who wish to live active lifestyles. In most cases, the Town of Saugeen Shores is able to fundraise and borrow for 1/3 of the cost to make these facility replacements become a reality, but we need bi-lateral funding between the Federal Government and Provincial Government to allow for capital funding allocations to support these facility upgrades or in some cases to support total replacement.
Like other essential municipal infrastructure, Recreation and Cultural Infrastructure is in need of investment. A 2007 study by Parks and Recreation Ontario revealed that over $5 billion in deferred capital investment is required to repair or replace existing recreation facilities in Ontario – that number is now $6 billion. The same study showed that 50% of municipally-owned Recreation Infrastructure is at or near the end of its expected lifespan. Additionally, all community recreation facilities that are in mid-life cycle require renovation or upgrades, consistent with their age. Many community facilities built before 1990 require retrofit investments to protect customer safety, improve energy efficiency or enhance services particularly from an accessibility standpoint.
Page 191 of 208 Nationally, the Canadian Recreation and Parks Association (CPRA), an alliance of all 13 provincial and territorial recreation and park associations, has continued to research this issue. CPRA participated on the Advisory Board for the 2016 Canadian Infrastructure Report Card 5. This Report Card includes data on municipal recreation facilities and the results show that almost 1 in 2 recreation facilities are in ‘very poor’, ‘poor’ or ‘fair’ condition and need repair or replacement. In comparison to other municipal infrastructure assessed in the Report Card, recreation facilities were in the worst state and require immediate attention. Furthermore, new facilities are required to meet future needs linked to rapid population growth being experienced by the Town of Saugeen Shores.
Through budget 2016, the Federal Government allocated $14.4 billion in new funding for the repair and modernization of key Infrastructure. This funding via the Investing in Canada Plan has gone towards vital public transit systems, clean water and wastewater systems, and Social Infrastructure such as affordable housing. These are all very important needs for many communities in Ontario, but the Town of Saugeen Shores would like to suggest that replacement of aging recreation facilities is also a high priority for Municipalities.
Building on the first phase of the Investing in Canada Plan, $81.2 billion in additional funding was made available in the Federal 2017 budget to support five priority areas over the next decade: Public Transit, Green, Social, Trade and Transportation, and Rural and Northern Communities' Infrastructure and provides predictable funding and focusses on large-scale transformational projects.
The Governments of Canada and Province of Ontario have an infrastructure agreement that was signed March 14th, 2017, and this bi-lateral agreement now includes a new stream named “Community, Culture, and Recreation”. The Town of Saugeen Shores needs to request this program be opened in the short term to allow our community and other communities around the Province to submit applications. It is this next phase that Saugeen Shores Council needs to start lobbying our MP and MPP for Provincial and Federal support to help make this happen.
The attached Motion is being proposed for Council consideration and pending approval, it is being recommended that the Town of Saugeen Shores encourages all Municipalities in the Province of Ontario to pass a similar motion and forward to the Governments of Canada and Province of Ontario to stress the importance of opening the application process for Recreation and Culture Infrastructure funding under the “Investing in Canada Infrastructure Program”.
Respectfully Submitted Mike Myatt, Vice Deputy Mayor
Page 192 of 208 *-¿ I
THE CORPORATION OF THE TOWN OF SAUGEEN SHORES
\ MOVED BY RESOLUTION NO: t" -2Ó I
SECONDED BY: DATE: February 11. 2019
Whereas The Town of Saugeen Shores believes that building modern infrastructure is important, and that good quality infrastructure supports job creation and helps attract businesses and residents to our community and communities across the Province of Ontario; and
Whereas Recreation lnfrastructure is one of the most important core investments that can be made into the prosperity, health, and security of urban and rural communities; and
Whereas the need for infrastructure renewal projects far exceeds the capital available in municipalities for investment in Recreation lnfrastructure; and
Whereas Recreation lnfrastructure is often put to the bottom of the list, as other infrastructure takes priority; in fact, there has not been a meaningful Recreation lnfrastructure program since 2008; and
Whereas the Province of Ontario places long term borrowing restrictions on Municipalities; and
Whereas Saugeen Shores does not have the borrowing capacity to fund these large scale projects; and
Whereas some Municipalities do have the capacity to fundraise and borrow to 1/3 of project costs but rely on other levels of Government for remaining partnership funding; and
Whereas, while the Town of Saugeen Shores welcomes the inclusion of Recreation lnfrastructure funds through the Gas Tax Fund, it is apparent that Gas Tax Funds alone are not sufficient to support large scale Recreation lnfrastructure projects; and
Page 1 of 3
Page 193 of 208 Whereas the Town of Saugeen Shores agrees with both Parks and Recreation Ontario and with the Association of Municipalities of Ontario that the infrastructure gap will continue to grow, especially once all of the municipal asset plans are completed; and
Whereas both the Federal and Provincial Government could leave a positive and lasting impact on rural communities by helping municipalities to renovate or build new Recreation Facilities, and in the process create cost savings to our health system. After all, health is a Provincial expense, and as citizens live healthier lifestyles and maintain healthy bodies, this leads to less frequent visits to doctors' offices, hospital emergency departments and rehabilitation centres, and consequently less costs towards medical costs; and
Whereas in 2016 the Federation of Canadian Municipalities study found that nearly half of all types of sport and recreation facilities in Canada are in fair or poor condition, with a replacement value of $23 billion across Canada; and
Whereas in Ontario, the replacement value for aging pools, arenas and community centres in fair or poor condition in Ontario is estimated to be $6 billion (Parks and Recreation Ontario); and
Whereas the Province of Ontario has endorsed the Framework for Recreation in Canada2015: Pathways to Wellbeing; and that the vision for the Framework is "a Canada where everyone is engaged in meaningful, accessible recreation experiences..." and that the first goal of the Framework is that governments should enable participation in physically active recreation; and
Whereas the Framework for Recreation in Canada has as priority 4.3 as follows: "Enable communities to renew Recreational lnfrastructure as required and to meet the need for green spaces by securing dedicated government funding at all levels.... for the necessary development, renewal and rehabilitation of facilities and outdoor spaces"; and
Whereas through the Investing in Canada Plan, the Government of Canada is investing over $180 billion over 12years in lnfrastructure projects across Canada with these investments being made by 14 Federal Departments and Agencies; and
Page 2 of 3
Page 194 of 208 Whereas the Governments of Canada and Ontario signed a bi-lateral agreement on March 14th,2017 and created the "lnvesting in Canada lnfrastructure Plan"; and be it
Resolved that the Council of the Town of Saugeen Shores requests that the Government of Canada and the Province of Ontario move fonruard with accepting applications for funding agreed to by the Governments of Canada and Province of Ontario under the "lnvesting in Canada Infrastructure Program" to help address the Recreation and Culture Capital lnfrastructure deficit that currently exists across Canada; and
Further, that this resolution and background Council Report be forwarded to all Ontario Municipalities, Provincial and Federal Government's, local MP's and MPP's, Parks and Recreation Ontario, and the Association of Municipalities of Ontario, requesting their suppott.
DIVISION OF RECORDED Carried E VOTE PEC Defeated n YES NO ABSENT INT CHARBONNEAU Deferred f CARR GRACE YOR Referred n MATHESON MYATT Tabled n MYETTE RICH Withdrawn n SHRIDER SMITH
Page 3 of 3
Page 195 of 208
ONTARIO ENERGY BOARD SUPPLEMENTAL NOTICE TO CUSTOMERS OF ENBRIDGE GAS INC.
Enbridge Gas Inc. has applied for approval of the financial terms associated with the Open Bill Access program. The OEB will determine if the Open Bill Access program should continue.
Learn more. Have your say.
Enbridge Gas Inc. (Enbridge Gas) has applied to the Ontario Energy Board (OEB) for approval of the financial terms for 2019 and 2020 associated with the Open Bill Access program, including approval for the sharing of net revenues with ratepayers. The Open Bill Access program allows third-parties to access Enbridge Gas’ bill for a fee to bill for services and provide marketing information. The program provides an annual benefit of $5.389 million in rates to Enbridge Gas customers. The OEB has determined that it will consider whether the Open Bill Access program should continue, including the use of bill inserts, and if so under what terms.
THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING The Ontario Energy Board (OEB) will hold a public hearing to consider the application filed by Enbridge Gas. We will question Enbridge Gas on the case. We will also hear questions and arguments from individual customers, from groups that represent the customers of Enbridge Gas, and from groups that use the Open Bill Access program. At the end of this hearing, the OEB will decide whether the Open Bill Access program should continue and, if so, under what terms.
The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost.
BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. • You can review the application filed by Enbridge Gas on the OEB’s website now. • You can file a letter with your comments, which will be considered during the hearing. • You can become an active participant (called an intervenor). Apply by April 18, 2019 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. • At the end of the process, you can review the OEB’s decision and its reasons on our website.
LEARN MORE Our file number for this case is EB-2018-0319. To learn more about this hearing, find instructions on how to file letters or become an intervenor, or to access any document related to this case, please enter the file number EB-2018-0319 on the OEB website: www.oeb.ca/participate. You can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions.
ORAL VS. WRITTEN HEARINGS There are two types of OEB hearings – oral and written. The OEB will determine at a later date whether to proceed by way of a written or oral hearing. If you think an oral hearing is needed, you can write to the OEB to explain why by April 18, 2019.
PRIVACY If you write a letter of comment, your name and the content of your letter will be put on the public record and the OEB website. However, your personal telephone number, home address and e-mail address will be removed. If you are a business, all your information will remain public. If you apply to become an intervenor, all information will be public.
This hearing will be held under section 36 of the Ontario Energy Board Act, S.O. 1998 c.15 (Schedule B).
Page 196 of 208
The Corporation of the Township of Hamilton
By-law Number 2019 - 24
Being a By-law to Authorize the Mayor and Clerk to Sign and Execute a Consent Agreement between the Corporation of the Township of Hamilton and George & Kathryn Finlay to fulfill a condition of provisional Consents B04/18 & B05/18 and to sign the Acknowledgements and Directions for the registration of the agreements.
WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, as amended, grants a Municipality the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any Act; and
WHEREAS it is deemed advisable to Sign and Execute a Consent Agreement between the Corporation of the Township of Hamilton and George & Kathryn Finlay to fulfill a condition of provisional Consents B04/18 & B05/18 and to sign the Acknowledgements and Directions for the registration of the agreements.
NOW THEREFORE BE IT RESOLVED That the Corporation of the Township of Hamilton Council ENACTS as follows:
1. THAT Authority is hereby given for the Mayor and Clerk to Sign and Execute a Consent Agreement between the Corporation of the Township of Hamilton and George & Kathryn Finlay to fulfill a condition of provisional Consents B04/18 & B05/18.
2. THAT Authority is hereby given for the Mayor and Clerk to sign and execute Acknowledgements and Directions that may be required to register the Development Agreement on title to the property described above.
3. THAT this By-law will come into force and take effect upon the final passing thereof.
This By-Law given a FIRST, SECOND and THIRD READING and FINALLY PASSED this 16th day of April, 2019.
William Cane, Mayor
K. Surerus, Municipal Clerk
Page 197 of 208 CONSENT AGREEMENT
THIS AGREEMENTmade this 16TH day of APRIL,2019
B E T WEE N: GEORGE &KATHRYNFINLAY
(hereinafter called the “Owner”)
Party of the FIRST PART
- and -
THE CORPORATIONOF THE TOWNSHIP OF HAMILTON
(hereinafter called the “Municipality)
of the SECOND PART Party WHEREAS the Owner warrants that the Owner is the registered owner in fee simple of the lands described in Schedule ‘A”annexed hereto (hereinafter referred to as the Subject Lands”) free from any encumbrance whatsoever;
ANDWHEREAS the Committee of Adjustment for the Township of Hamiltongranted Consents for a severance of the Subject Lands (Files B-04/18 and B-05f18) on the condition that an Agreement satisfactory to the Municipalitybe entered into and registered on title pursuant to the provisions of Section 53(12) and 51(26) of the Planning Act, R.S.O., 1990, c.P-13, as amended;
ANDWHEREAS the Municipalityhas required the Owner to enter into this Agreement to confirmthe obligations of the Owner and all successors in titleto the Owner to connect to Municipalwater services.
NOWTHEREFORE in consideration of the premises and the sum of Two Dollars ($2.00) now paid by each of the parties hereto to the other (the receipt and sufficiencyof which is hereby acknowledged) and other good and valuable consideration and the mutual agreements contained herein, the parties hereto agree as follows:
1. DEFINITIONS
(a) “Development” shall mean the construction, erection or placing of one or more buildings or structures on land or the making of an addition or alteration to a buildingor structure that has the effect of substantially increasing the size or usability thereof. “Developed” shall have a corresponding meaning.
(b) “Municipality”shall mean the Corporation of the Township of Hamilton.
(c) “Owner”shall mean and include the Party of the First Part and any and all owners of the Subject Lands or any part thereof. subsequent 2. SCHEDULES
The followingare the Schedules attached hereto and incorporated in this Agreement by reference and are deemed to be a part hereof:
Schedule “A”- Legal Description of Subject Lands
3. REGISTRATION
The Owner hereby consents to the registration of this Agreement against the tille to the Subject Lands, at the expense of the Owner.
Page 198 of 208 ______
4. COMMENCEMENT OF DEVELOPMENT
The Owner covenants that she shall not commence any Development whatsoever on the Subject Lands or any pad thereof until:
(a) this Agreement has been registered on title against the Subject Lands;
In the event that it comes to the attention of the Municipalitythat the Owner has failed to comply with any of the requirements of this Paragraph, the Municipality,at its sole option, may suspend or terminate this Agreement and forthwithrevoke all approvals, permits, authorizations etc. previously granted by the Municipalityto the Owner. The Municipalitymay! at the expense of the Owner, register notice on title of the Subject Lands of the termination and/or suspension of this Agreement.
5. CONNECTIONTO MUNICIPALWATER SERVICES
The Owner shall acknowledge that, while the lots on the Subject Lands created by consent willinitiallybe serviced by private well and septic, the Owner covenants and agrees with the Municipalitythat each of the lots created through application files 8-04/i 8 and B-OS/iS,and any and all others created in the future, either by consent and/or registered plan of subdivision, shall connect to the municipal water service within twelve (12) months of the municipal water service becoming available to such lots.
6. SPECIAL PROVISIONS
(a) The Owner hereby covenants and agrees with the Municipalitythat the Owner shall prepare all transfers of the Subject Lands which shall have the Consent of the Committee of Adjustment for the Township of Hamilton and which shall contain the followingcovenant:
“The Transferee acknowledges that this transfer is subject to the terms of an agreement between the Transferor and the Corporation of the Township of Hamilton registered as Number
7. GENERAL
(a) the Owner shall not call into question, directly or indirectly,in any proceedings whatsoever in law or in equity or before any administrative tribunal, the right of the Municipalityto enter into this Agreement and to enforce each and every term. covenant and condition herein contained, and this clause may be pleaded as an estoppel against the Owner in any such proceedings;
(b) Ifany term, covenant or condition of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalidor unenforceable, the remainder of this Agreement, or the application of such term, covenant or condition to persons or circumstances other than those as to which it is held invalidor unenforceable, shall not be affected thereby and each term, covenant or condition of this Agreement shall be valid and enforced to the fullest extent permitted by law.
Cc)This Agreement shall be construed in accordance with and governed by the laws of the Province of Ontario.
(d) Any notice to be given with respect to any default, breach, requirement, term or provision of this Agreement shall be in writingand mailed or hand delivered to the other parties at the followingaddresses:
to the Owner: George Finlay Kathryn Finlay 9525 Community Center Road RR 2 Baltimore, Ontario KOK1CC
Page 199 of 208 to the Municipality: The Corporation of the Township of Hamilton P.O. Box 1060 Cobourg, Ontario K9A4W5
(e) Section headings in this Agreement are not to be considered part of this Agreement and are included solely for the convenience of reference and are not intended to be fullor accurate descriptions of the contents thereof.
(f) It is hereby agreed that this Agreement shall be read with all changes of gender or number as are required by the context and the nature of the parties hereto.
(g) This Agreement shall enure to the benefit of and be binding upon the parties hereto and their respective heirs, administrators, executors, successors, successors in title and assigns. The covenants, provisions and conditions contained herein shall be of the same force and effect as a covenant running with the Subject Lands. The Municipalityshall be entitled to enforce the provisions hereof against the Owner and, subject to the provisions of The Land Titles Act, against any and all subsequent owners of the Subject Lands or any part thereof.
INWITNESS WHEREOF the corporate parties hereto have hereunto affixed their respective corporate seals attested to by the hands of their duly authorized officers in that behalf and (he individualparties hereto have hereunto set their hands and seals.
SIGNED, SEALEDANDDELIVERED in the presence of ) C\ 7cL&/?H Witness: U\ THE CORPORATIONOF THE TOWNSHIP OF HAMILTON ) ) ) ) BillCane, Mayor ) ) ) Clerk
Page 200 of 208 3
I
Tax
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Lot
being
Community
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Number:
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Center 14-19-000-020-01450-0000
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Road, Hamilton
“A”
Baltimore Township Page 201 of 208
The Corporation of the Township of Hamilton
By-law Number 2019 - 29
BEING A BY-LAW TO APPOINT MEMBERS TO HAMILTON TOWNSHIP ADVISORY COMMITTEES & BOARD FOR A FOUR YEAR TERM BEGINNING APRIL 16, 2019 AND ENDING WITH THE TERM OF COUNCIL.
WHEREAS the Municipal Act, 2001, S.O. 2001, c25, Section 216 (2) provides that a Council may dissolve or make prescribed changes to its local boards;
AND WHEREAS members are appointed to various committees and boards for a four year term, beginning April 16th, 2019 and ending with the term of Council.
NOW THEREFORE BE IT RESOLVED that the Corporation of the Township of Hamilton Council ENACTS as follows:
1. That the following appointments be made to the: Accessibility Advisory Committee
Brenda Malowney
Nancy Blakely
Bruce Buttar
Mike Gibson, Community Care Northumberland Transportation
2. That the following appointments be made to the: Parks & Recreation Advisory Committee
Wendy Giroux
John Davison
Trisha MacDonald
Lisa Elliott
Chad Heenan
Debbie Wawryszyn
Michelle Lang
3. That the following appointments be made to the: Cobourg Public Library Board:
Marion Neil
Page 202 of 208
By-law Number 2019 - 29
THAT By-Law No. 2015-03 is hereby repealed.
THAT this by-law shall come into force and take effect on the date of the final passing thereof.
This By-Law given a FIRST, SECOND and THIRD READING and finally passed this 16th day of April, 2019.
______William Cane, MAYOR
K. Surerus, MUNICIPAL CLERK
Page 203 of 208
The Corporation of the Township of Hamilton
By-law Number 2019- 30
BEING A BY-LAW TO REDUCE THE SPEED OF MOTOR VEHICLES ON A PORTION OF THE STREET MUNICIPALLY KNOWN AS DANFORTH ROAD EAST
WHEREAS Section 128, Subsection (2) of The Highway Traffic Act, R.S.O., 1990 Chapter H.8 as amended, provides that the Council of a municipality and the trustees of a police village may, for motor vehicles driven on a highway or portion of a highway, under its jurisdiction, by by-law prescribe a rate of speed different from the rate set out in subsection (1);
AND WHEREAS it is deemed advisable to restrict the speed of motor vehicles on a portion of Danforth Road East from McEwan Road easterly to the Township Boundary between Hamilton Township and Alnwick/Haldimand Township to 60 km/hr;
NOW THEREFORE the Council of the Corporation of the Township of Hamilton ENACTS as follows:
1. When the portion of the highway set out below is marked in compliance with the regulations under The Highway Traffic Act, the maximum rate of speed thereon shall be 60 kilometers per hour.
Highway From To Danforth Road East McEwan Road easterly to the boundary between Hamilton and Alnwick/Haldimand Townships.
2. The penalties provided in Subsection 14, Section 128 of The Highway Traffic Act, as amended, shall apply to offences against this by-law.
This By-Law given a FIRST, SECOND and THIRD READING and FINALLY PASSED this 16th day of April, 2019.
William Cane, Mayor
K. Surerus, Municipal Clerk
Page 204 of 208
The Corporation of the Township of Hamilton
By-law Number 2019 - 31
Being a By-law to amend By-law 2017- 21, (Schedule ‘A’ and ‘B’) as previously amended by By-law 2018-30, to Appoint Municipal By-law Enforcement Officers _____
WHEREAS Section 8 of the Municipal Act, 2001, S.O.2001, c.25, as amended, (hereinafter referred to as the “Municipal Act”) provides that the powers of a municipality under the Municipal Act or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality’s ability to respond to municipal issues;
AND WHEREAS Section 9 of the Municipal Act provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act;
WHEREAS Section 15 of the Police Services Act, R.S.O. 1990, c.P.15, as amended, provides that Council may appoint persons to enforce the by-laws of the municipality;
AND WHEREAS Section 1 of the Provincial Offences Act, R.S.O. 1990, cP15, as amended, provides that a by-law enforcement officer of any municipality, while in the discharge of his or her duties, shall be deemed to be a Provincial Offences Officer for the purpose of the Provincial Offences Act;
AND WHEREAS the Council of the Township of Hamilton deems it expedient to amend Schedule ‘A’ of By-law 2017-21, as previously amended, to further appoint Municipal By-law Enforcement Officers for the purpose of enforcing certain by-laws;
NOW THEREFORE BE IT RESOLVED that the Municipal Council of the Corporation of the Township of Hamilton ENACTS as follows:
1. THAT Schedules ‘A’ as previously amended, and Schedule ‘B’ attached hereto, be further amended to appoint members of the Fire Department and Public Work Department as Provincial Offences Officers and Municipal By-law Enforcement Officers for the Township of Hamilton for the purpose of enforcing the following by-laws: • Parking By-law • Fireworks By-law • Open Air Burning By-law
THAT this by-law shall come into force and effect on the date of passing.
This By-Law read a FIRST, SECOND and THIRD TIME and FINALLY PASSED this 16th day of April, 2019.
William Cane, Mayor
K. Surerus, Municipal Clerk
Page 205 of 208
Schedule “A” to By-law 2017-21 Amended by By-law 2018-30 Amended by By-law 2019-31
The following persons are appointed by the Council of the Township of Hamilton to serve as Provincial Offences Officers and Municipal Law Enforcement Officers for the enforcement of the following by-laws:
• Parking By-law • Fireworks By-law • Open Air Burning By-law
Provincial Offences Officers/Township of Hamilton By-law Enforcement Officers:
Kelly Serson Mike Robinson Trevor Clapperton Shelly Leger Rick Ash Hayley McNabney John Mifsud Paul Sanche Mike Lang Ryan Burns Megan Collins Donna Robinson Dale Symons
Page 206 of 208
Schedule “B” to By-law 2017-21 Amended by By-law 2019-31
The following persons are appointed by the Council of the Township of Hamilton to serve as Provincial Offences Officers and Municipal Law Enforcement Officers for the enforcement of the following by-law:
• Parking By-law
Provincial Offences Officers/Township of Hamilton By-law Enforcement Officers:
Don Hamly
Lucas Kelly
Page 207 of 208
The Corporation of the Township of Hamilton
By-law Number 2019-32
By-law to adopt the proceedings of the Regular Council Meeting held on the 16th day of April, 2019 and to authorize its execution.
WHEREAS Section 5(3) of The Municipal Act, 2001, c.25, as amended, provides that Council’s powers shall be exercised by by-law;
AND WHEREAS certain actions of Council do not require the enactment of a specific by-law;
NOW, THEREFORE, BE IT RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF HAMILTON ENACTS AS FOLLOWS:
1. Subject to Paragraph 3 of this by-law, the proceedings of the above-referenced Council meeting, including all Resolutions, By-laws, Recommendations, Adoptions of Committee Reports, and all other motions and matters decided in the said Council Meeting are hereby adopted and confirmed, and shall have the same force and effect, as if such proceedings were expressly embodied in this by-law.
2. The Mayor and Clerk are hereby authorized to execute all such documents, and to direct other officials of the Township to take all other action, that may be required to give effect to the proceedings of the Council Meeting referred to in Paragraph 1 of this by-law.
3. Nothing in this by-law has the effect of conferring the status of a by-law upon any of the proceedings of the Council Meeting referred to in Paragraph 1 of this by-law where any legal prerequisite to the enactment of a specific by-law has not been satisfied.
4. Any member of Council who complied with the provisions of Section 5 of the Municipal Conflict of Interest Act, R.S.O. 1990, Chapter M.50 respecting the proceedings of the Council Meeting referred to in Paragraph 1 of this by-law shall be deemed to have complied with said provisions in respect of this by-law.
This BY-LAW read a first, second and third time and finally passed by the Council for the Township of Hamilton this 16th day of April, 2019.
______William Cane, Mayor
______K. Surerus, Municipal Clerk
Page 208 of 208