District Board Meeting Notice/Agenda* Date: Tuesday, November 27, 2018 Location: Milwaukee Area Technical College 700 W
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MATC is the premier, comprehensive technical college that provides excellence in education to enrich, empower, and transform lives District Board Meeting Notice/Agenda* Date: Tuesday, November 27, 2018 Location: Milwaukee Area Technical College 700 W. State Street Time: 4:00 p.m. Milwaukee, WI Board Room, M210 Estimated Time Agenda Items** Presenter(s) 4:00 p.m. 1. Call to Order Board Chair a. Roll Call b. Compliance with the Open Meetings Law 4:05 p.m. 2. Comments from the Public Board Chair 4:10 p.m. 3. Approval of Minutes Board Chair a. Regular Board Meeting: October 16, 2018 4:15 p.m. 4. Approval of Consent Agenda Items VP Finance a. Bills October 2018 b. Financial Report October 2018 c. Human Resources Report d. Procurement Report e. Quarterly Affirmative Action Report 4:25 p.m. 5. Board Action Items VP Finance a. Resolution (F0070-11-18) Authorizing the Sale of $1,500,000 General Obligation Promissory Notes, Series 2018-2019F of Milwaukee Area Technical College District, Wisconsin b. Resolution (F0071-11-18) Authorizing the Issuance of $1,500,000 General Obligation Promissory Notes, Series 2018-2019G of Milwaukee Area Technical College District, Wisconsin c. Resolution (F0072-11-18) to Approve FY2017-2018 Comprehensive Annual Financial Report d. Approval of Single Audit Report e. Approval of Auditor’s Communication to Those Charged with Governance and Management f. Approval of Advisory Audit Committee Charter 4:45 p.m. 6. Policy Review VP General Counsel a. Review of Policy Changes to Section A: Bylaws-Code A0101 to A0300 b. Review of Policy Changes to Section B: Business and Finance-Code B0101 to B0904 MATC is the premier, comprehensive technical college that provides excellence in education to enrich, empower, and transform lives c. Review of Policy Changes to Section C: Personnel-Code C0200 to C2000-1 d. Review of Policy Changes to Section D: Instructional Programs and Services-Code D0100 to D1000 e. Review of Policy Changes to Section E: Instructional Support-Code E0100 to E0203 f. Review of Policy Changes to section F: Student Services-Code F0100-1 to F1100 g. Review of Policy Changes to Section G: Building Operations-Code G0050 to G0404 h. Review of Policy Changes to Section H: Administrative Support-Code H0101-1 to H0300-4 i. Review of Policy Changes to Section I: Public Television- Code I0100 to I0601 5:00 p.m. 7. Reports a. Chairperson’s Report Board Chair b. President’s Report President c. District Student Senate Report Student Representative d. Milwaukee PBS General Manager’s Report General Manager e. Legislative Matters Report VP General Counsel f. Audit Advisory Committee Report Board Liaison to AAC 5:30 p.m. 8. Board Monitoring a. Enrollment Update VP Student Services 5:45 p.m. 9. New Business Board Chair 5:55 p.m. 10. Future Agenda Items / Events Board Chair a. Board Retreat, December 6, 2018, 9:00 – 3:00 p.m. MATC Downtown, M210 (Board Room) b. Winter Commencement, Friday, December 14, 2018, 6:00 p.m. at Miller High Life Theatre c. Board Meeting Tuesday, December 18, 2018, 4:00 p.m. Downtown Milwaukee Campus, Board Room (M210) d. GED Graduation, December 19, 2018 6:00 p.m. MATC Cooley Auditorium e. WTCDBA Winter Meeting and Legislative Seminar, January 16-18, 2019, Madison, WI f. ACCT 2019 Community College National Legislative Summit, February 10-13, 2019, Washington, D.C. 6:00 p.m. 11. Adjournment Board Chair MATC is the premier, comprehensive technical college that provides excellence in education to enrich, empower, and transform lives *This meeting may be conducted in part by telephone. Telephone speakers will be available to allow the public to hear those parts of the proceedings that are open to the public. ** Action may be taken on any agenda item, whether designated as an action item or not. Agenda items may be moved into Closed Session for discussion when it becomes apparent that a Closed Session is appropriate under Section 19.85 of the Wisconsin Statutes. The board may return to Open Session to take action on any item discussed in Closed Session. Reasonable accommodations are available through the ADA Office for individuals who need assistance. Please call 414-297-6610 to schedule services at least 48 hours prior to the meeting. Attachment 3 - a MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD MILWAUKEE, WISCONSIN October 16, 2018 CALL TO ORDER The regular monthly meeting of the Milwaukee Area Technical College District Board was held in Open Session on Tuesday, October 16, 2018, and called to order by Chairperson Dull at 4:04 p.m. in the Board Room, Room M210, at the Downtown Milwaukee Campus of Milwaukee Area Technical College. ITEM 1 a. ROLL CALL Present: Erica Case; David Dull; Mark Foley; Ashanti Hamilton; Lisa Olson; Kahri Phelps Okoro; Mary Scheibel and Ann Wilson (via telephone). Ashanti Hamilton arrived at 4:15 p.m.; Mary Scheibel arrived at 4:10 p.m. Excused: Abdulhamid Ali. ITEM 1 b. COMPLIANCE WITH THE OPEN MEETINGS LAW Discussion Chairperson Dull indicated that proper notice of the meeting had been given in compliance with the Wisconsin Open Meetings Law. ITEM 2. COMMENTS FROM THE PUBLIC Discussion None. ITEM 3. APPROVAL OF MINUTES C-1 Regular Board Meeting: September 25, 2018 Motion It was moved by Ms. Wilson, seconded by Dr. Olson, to approve the minutes of the Regular Board Meeting: September 25, 2018. Action Motion approved. ITEM 4. APPROVAL OF CONSENT AGENDA ITEMS a. Bills – September 2018 b. Financial Report September 2018 c. Human Resources Report d. Procurement Report Milwaukee Area Technical College District Board October 16, 2018 Page 2 Motion It was moved by Ms. Wilson, seconded by Mr. Foley, to approve the Consent Agenda. Action Motion approved. ITEM 5. BOARD ACTION ITEMS Action Items 5 a. Resolution (F0065-10-18) Authorizing the Sale of $1,500,000 General Obligation Promissory Notes, Series 2018-2019E of Milwaukee Area Technical College District, Wisconsin. Motion It was moved by Mr. Dull, seconded by Ms. Wilson, to approve Resolution (F0065-10-18) Authorizing the Sale of $1,500,000 General Obligation Promissory Notes, Series 2018-2019E of Milwaukee Area Technical College District, Wisconsin. Discussion Mr. John Mehan, managing director, Robert W. Baird & Co., reviewed the Final Pricing Summary for the $1,500,000 General Obligation Promissory Notes, Series 2018-2019E. Action Motion approved, the roll call vote being as follows: Ayes: Case, Foley, Olson, Phelps-Okoro, Scheibel, Wilson and Dull - 7 Noes: None. 5 b. Resolution (F0066-10-18) Authorizing the Issuance of $1,500,000 General Obligation Promissory Notes, Series 2018-2019F of Milwaukee Area Technical College District, Wisconsin. Motion It was moved by Mr. Dull, seconded by Ms. Wilson, to approve Resolution (F0066-10-18) Authorizing the Issuance of $1,500,000 General Obligation Promissory Notes, Series 2018-2019F of Milwaukee Area Technical College District, Wisconsin. Action Motion approved, the roll call vote being as follows: Ayes: Foley, Olson, Phelps-Okoro, Scheibel, Wilson, Case and Dull – 7 Noes: None. Milwaukee Area Technical College District Board October 16, 2018 Page 3 Abstain: Hamilton 5 c. Resolution (F0067-10-18) to Establish FY2018-2019 Tax Levy. Motion It was moved by Mr. Foley, seconded by Dr. Olson, to approve Resolution (F0067-10-18) to Establish FY2018-2019 Tax Levy Action Motion approved. 5 d. Resolution (F0068-10-18) to Approve FY2017-2018 Annual Budget Amendment). Motion It was moved by Mr. Foley, seconded by Mr. Hamilton, to approve Resolution (F0068-10-18) to Approve FY2017-2018 Annual Budget Amendment). Action Motion approved, the roll call vote being as follows: Ayes: Hamilton, Olson, Phelps-Okoro, Scheibel, Wilson, Case, Foley and Dull – 8 Noes: None. 5 e. Resolution (F0069-10-18) to Approve FY2018-2019 Annual Budget Amendment. Motion It was moved by Mr. Foley, seconded by Ms. Scheibel, to approve Resolution (F0069-10-18) to Approve FY2018-2019 Annual Budget Amendment. Action Motion approved, the roll call vote being as follows: Ayes: Olson, Phelps-Okoro, Scheibel, Wilson, Case, Foley, Hamilton and Dull – 8 Noes: None. 5 f. Resolution to Approve Designation of MATC State Public Officials. Motion It was moved by Mr. Foley, seconded by Ms. Phelps Okoro, to approve Resolution to Approve Designation of MATC State Public Officials. Action Motion approved. Milwaukee Area Technical College District Board October 16, 2018 Page 4 ITEM 6 Policy Approval 6 a. Policy-Hiring, Transfer and Promotion. Motion It was moved by Mr. Foley, seconded by Ms. Wilson, to approve Policy-Hiring, Transfer and Promotion. Action Motion approved. ITEM 7 Reports 7 a. Chairperson’s Report Discussion Chairperson Dull: Served on the panel at the Innovation Café at Oak Creek on September 5. Attended the Wisconsin Technical Colleges District Boards Association (WTCDBA) Fall Quarterly meeting hosted by Fox Valley Technical College in Appleton on October 11-13. Announced the Association of Community College Trustees (ACCT) Annual Leadership Congress is October 24-28 in New York City and four board members will be attending. Reminded the board the MATC District Board Retreat will be held in the Board Room on December 6. Stated November 1 has been offered as a date for a Vision Point presentation to the board and asked if that date would work for the board. Asked Mary Scheibel to give a report on the Foundation Meeting, which was held September 27. Ms. Scheibel reported: ᴑ The Foundation provided the college with the following support: $581,855 in scholarships, $105,712 in emergency student assistance; $942,514 in program support, largely funded by United Healthcare Foundation. ᴑ In FY19 the Foundation has set a goal of $1 million raised in revenue and $50,000 secured in in-kind support.