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USD 489 Board of Education Board Meeting and Work Session Monday, September 12, 2016 6:30 Pm Toepfer Board Room

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USD 489 Board of Education Board Meeting and Work Session Monday, September 12, 2016 6:30 Pm Toepfer Board Room USD 489 Board of Education Board Meeting and Work Session Monday, September 12, 2016 6:30 pm Toepfer Board Room AGENDA 1. COMMUNICATIONS FROM OTHER ORGANIZATIONS Hays Middle School Garden Club – The Hays Middle School Garden Club will present their club’s projects with the board. Hays High School Student Council – Members of the Hays High School Student Council will discuss the 2016 homecoming activities with the board. 2. ACTION ITEMS A. Approve Bills in the Amount of $2,753,184.84 B. Personnel Transactions C. Hays High School Library Roof Bid D. Surplus Items 3. ARCHITECTS, CONSTRUCTION MANAGEMENT AT-RISK, AND FACILITY NEEDS SURVEY The board will discuss architect firms, construction management at-risk, and utilizing the services of the Fort Hays State University Docking Institute for a facility needs survey. 4. DISCUSSION TOPICS A. Changes in Head Start Services The administration will discuss upcoming changes to head start services. B. Board Policy Revisions and Additions The board shall discuss recommended policy changes from KASB. C. Capital Outlay Project Plan Update John Thissen, Superintendent, and Rusty Lindsay, Director of Buildings and Grounds, will update the board on the districts capital outlay project plan. D. Memorandum of Understanding for Victory Road The board and administration will discuss the Memorandum of Understanding for Victory Road between USD 489 and the Catholic Diocese of Salina. E. Superintendent Evaluation Tool The board will discuss what process it would like to follow for the bi-annual evaluation of Superintendent Thissen. F. Board Goal Update Superintendent Thissen will update the board regarding board goals and objectives. G. ACT Scores Shanna Dinkel, Assistant Superintendent, will discuss the ACT score results with the board. H. Microsoft Extended Warranty John Thissen, Superintendent, will discuss Microsoft’s extended warranty offer. 5. OTHER TOPICS FOR DISCUSSION 6. EXECUTIVE SESSION September 12th Bills Summary Total from Checks Printed $ 386,212.02 Total Automatic Bank Drafts $ 40,772.82 Total of Checks to be Printed $ 2,326,200.00 Grand Total of Bills $ 2,753,184.84 Report Date 09/01/16 U.S.D. NO. 489, ELLIS COUNTY Page No 1 For 09/13/16 - 09/13/16 A/P Detail Check Register FPREG02A Check Key Date Paid Vendor No / Vendor Name Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100071385 09/13/16 9768 ACCUSPRAY-PROTURF 00085039 13537 17000250 SPRAY TREE 100.00 7-02-05-2630-619-00-001 GROUNDS / YARDS 100.00 C Computer Total Check: 100.00 0100071386 09/13/16 18325 ADI SYSTEMS INC. 00085040 26568 17000538 TONER CARTRIDGES 645.00 7-01-00-2640-432-00-000 COMPUTER REPAIRS & SUPPLY 645.00 C Computer 00085040 26568 17000538 TONER CARTRIDGES 95.00 7-05-01-1000-610-18-000 INDUSTRIAL TECH / DRAFTING 95.00 C Computer Total Check: 740.00 0100071387 09/13/16 40 AMERICAN ELECTRIC CO. 00085041 6665-752299 17000665 BREAKER 65.14 7-01-01-2690-619-00-002 PLANT OPERATIONS / REPAIRS 65.14 C Computer Total Check: 65.14 0100071388 09/13/16 6858 APPLE INC. 00085042 4396462297 17000540 MOUSE 79.00 7-20-00-1000-736-00-000 IT - EQUIPMENT & UPGRADES 79.00 C Computer 00085043 4396390681 17000540 KEYBOARDS 99.00 7-20-00-1000-736-00-000 IT - EQUIPMENT & UPGRADES 99.00 C Computer Total Check: 178.00 0100071389 09/13/16 4662 AUTOMATED PHONE SYSTEMS 00085044 4850 17000779 PHONE SOFTWARE 1,000.00 7-20-00-4700-450-00-000 REPAIR/REMODEL BLDGS 1,000.00 C Computer Total Check: 1,000.00 0100071390 09/13/16 7796 BELL, SHARON 00085045 09132016_178 17000863 MILEAGE REIMBURSEMENT 187.38 7-98-53-1000-890-96-863 TRAVEL / VEHICLE EXPENSE 187.38 C Computer Total Check: 187.38 0100071391 09/13/16 2046 BIG D'S RENT ALL 00085046 51712 17000778 LIFT RENTAL 225.00 7-01-02-2690-619-00-002 PLANT OPERATIONS / REPAIRS 225.00 C Computer Total Check: 225.00 0100071392 09/13/16 12343 BRIAN'S CONCRETE SERVICES 00085047 975411 17000455 CONCRETE WORK 19,300.00 7-20-00-2630-590-00-000 CONTRACT UPKEEP OF GROUNDS 19,300.00 C Computer 00085048 975412 17000492 CONCRETE WORK 19,300.00 7-20-00-2630-590-00-000 CONTRACT UPKEEP OF GROUNDS 19,300.00 C Computer Total Check: 38,600.00 0100071393 09/13/16 17671 BUILDING CONTROLS AND SERVICES, INC. 00085049 19706 17000343 CHILLER REPAIR 4,158.00 7-20-00-4700-450-00-000 REPAIR/REMODEL BLDGS 4,158.00 C Computer Total Check: 4,158.00 0100071394 09/13/16 19399 BYO RECREATION 00085050 BF70106 17000541 PLAYGROUND EQUIPMENT 8,552.13 7-20-00-1000-730-00-000 EQUIPMENT 8,552.13 C Computer Total Check: 8,552.13 Report Date 09/01/16 U.S.D. NO. 489, ELLIS COUNTY Page No 2 For 09/13/16 - 09/13/16 A/P Detail Check Register FPREG02A Check Key Date Paid Vendor No / Vendor Name Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100071395 09/13/16 4566 CANDL FOUNDATION 00085051 402593 17000126 TEACHING SUPPLIES 48.00 7-73-00-1000-610-00-001 TEACHING SUPPLIES 48.00 C Computer Total Check: 48.00 0100071396 09/13/16 5486 CARTRIDGE KING OF KANSAS 00085052 708460 17000642 INK CARTRIDGE 21.52 7-24-01-1000-610-00-305 SUPPLIES - SINGH 21.52 C Computer 00085052 708460 17000642 INK CARTRIDGE 21.52 7-24-01-1000-610-00-306 SUPPLIES - ACKERMAN 21.52 C Computer 00085052 708460 17000642 INK CARTRIDGE 21.51 7-24-01-1000-610-00-307 SUPPLIES - WINDHOLZ 21.51 C Computer 00085052 708460 17000642 INK CARTRIDGE 21.51 7-24-01-1000-610-00-308 SUPPLIES - J. HAFLIGER 21.51 C Computer 00085052 708460 17000642 INK CARTRIDGE 21.51 7-24-01-1000-610-00-314 SUPPLIES - J. DINKEL 21.51 C Computer 00085052 708460 17000642 INK CARTRIDGE 21.51 7-24-01-1000-610-00-317 SUPPLIES - ZODY 21.51 C Computer Total Check: 129.08 0100071397 09/13/16 19445 CASSIE JOHNSON 00085053 09-13-2016_79 TEXTBOOK / MATERIAL FEE REFUND 135.00 7-05-00-1000-890-00-000 TEXTBOOK / MATERIAL FEE REFUND 135.00 C Computer Total Check: 135.00 0100071398 09/13/16 4303 CDW-G 00085064 DZC5232 17000292 CABLES 233.10 7-20-00-1000-736-00-000 IT - EQUIPMENT & UPGRADES 233.10 C Computer 00085063 DZD0935 17000363 SCANNER 476.75 7-24-00-2330-730-00-000 EQUIPMENT 476.75 C Computer 00085062 DZC4120 17000403 LAMP 450.45 7-01-00-2640-432-00-000 COMPUTER REPAIRS & SUPPLY 450.45 C Computer 00085061 FBJ1978 17000544 PRINTER 1,530.00 7-60-01-1000-730-75-000 EQUIPMENT - CARL PERKINS 1,530.00 C Computer 00085060 DZM2525 17000545 PRINTER 153.66 7-20-00-1000-736-00-000 IT - EQUIPMENT & UPGRADES 153.66 C Computer 00085059 DZP0524 17000546 MONITORS & MEMORY 401.63 7-20-00-1000-736-00-000 IT - EQUIPMENT & UPGRADES 401.63 C Computer 00085058 FBG1496 17000732 CABLES 423.20 7-01-01-2640-432-00-003 LAPTOP/TECH FEE REIMB. 423.20 C Computer 00085057 FBZ9646 17000732 CABLES 403.20 7-01-01-2640-432-00-003 LAPTOP/TECH FEE REIMB. 403.20 C Computer 00085056 FBH2537 17000547 CABLES 1,146.20 7-20-00-1000-736-00-000 IT - EQUIPMENT & UPGRADES 1,146.20 C Computer 00085054 DZR3747 17000547 CABLES 963.85 7-20-00-1000-736-00-000 IT - EQUIPMENT & UPGRADES 963.85 C Computer 00085055 FCM0486 17000547 KEYBOARDS 5,470.74 7-20-00-1000-736-00-000 IT - EQUIPMENT & UPGRADES 5,470.74 C Computer Report Date 09/01/16 U.S.D. NO. 489, ELLIS COUNTY Page No 3 For 09/13/16 - 09/13/16 A/P Detail Check Register FPREG02A Check Key Date Paid Vendor No / Vendor Name Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100071398 09/13/16 4303 CDW-G Total Check: 11,652.78 0100071399 09/13/16 9725 CENGAGE LEARNING 00085065 58462588 17000323 TEXTBOOKS 1,155.00 7-05-00-1000-644-00-000 TEXTBOOKS 1,155.00 C Computer Total Check: 1,155.00 0100071400 09/13/16 16756 CIDER HILL ORCHARD 00085066 09132016_193 17000861 APPLES & PEARS 122.50 7-32-01-3150-630-00-000 FOOD 122.50 C Computer 00085066 09132016_193 17000861 APPLES & PEARS 122.50 7-32-02-3150-630-00-000 FOOD 122.50 C Computer 00085066 09132016_193 17000861 APPLES & PEARS 122.50 7-32-04-3150-630-00-000 FOOD 122.50 C Computer 00085066 09132016_193 17000861 APPLES & PEARS 122.50 7-32-05-3150-630-00-000 FOOD 122.50 C Computer 00085066 09132016_193 17000861 APPLES & PEARS 122.50 7-32-06-3150-630-00-000 FOOD 122.50 C Computer 00085066 09132016_193 17000861 APPLES & PEARS 122.50 7-32-12-3150-630-00-000 FOOD 122.50 C Computer Total Check: 735.00 0100071401 09/13/16 15121 CLAYTON HOLDINGS, LLC 00085067 2004 17000624 HMS 8 CLASSROOM ADDITION LEASE PAYMEN 144,442.59 7-20-02-4500-450-00-002 HMS 8 CLASSROOM ADDITION (4 OF 10) 144,442.59 C Computer Total Check: 144,442.59 0100071402 09/13/16 3936 COMMERCIAL SIGN COMPANY 00085068 H15962A 17000706 BUS LETTERING 327.01 7-01-30-2730-615-00-000 REPAIR PARTS/OTH SUPPLIES 327.01 C Computer Total Check: 327.01 0100071403 09/13/16 6137 DINKEL, SHANNA 00085069 09132016_179 17000874 KPLT EXPENSES 209.52 7-01-50-2210-580-00-073 RAC SCH DISTRICT BUSINESS 209.52 C Computer Total Check: 209.52 0100071404 09/13/16 1147 EDGENUITY INC.
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