USD 489 BOARD OF EDUCATION MEETING Monday, June 12– 6:30 PM Toepfer Board Room
AGENDA
• There will be a social in the board room from 5:30 pm to 6:30 pm to recognize Sarah Rankin for her years of service on the USD Board of Education.
1. CALL TO ORDER BY THE PRESIDENT
2. APPROVAL OF AGENDA The agenda will be approved or amended by the board.
3. AUDIENCE PARTICIPATION
4. COMMUNICATIONS FROM OTHER ORGANIZATIONS • Hays High School Site Council Report • Hays Middle School Site Council Report • Lincoln Elementary School Site Council Report • O’Loughlin Elementary School Site Council Report • Roosevelt Elementary School Site Council Report • Wilson Elementary School Site Council Report
5. SCHOOL SPOTLIGHTS John Thissen, Superintendent, will highlight the accomplishments of the students and staff in USD 489.
6. REPORT OF SUPERINTENDENT John Thissen, Superintendent, shall provide the board with a report of district events, activities, occurrences, and news.
7. CONSENT AGENDA Approval of Consent Agenda – one motion to approve all items listed.
A. Board Meeting Minutes May 22, 2017 B. Personnel Transactions C. Approve Bills in the Amount of $6,292,632.28 D. Petty Cash Report E. Approval of Surplus Items
8. OLD BUSINESS A. Neighborhood Revitalization Plan The board will vote on the approval of the City of Hays Neighborhood Revitalization Plan.
9. NEW BUSINESS
A. Crisis Management Plan The Hays Schools Crisis Committee will present the updated crisis management plan to the board, as well as share work that has been completed within the committee during the 2016-2017 school year.
B. Federal Meal Program for Nutrition Services Jessica Younker, Director of Nutrition Services, will present the 2017-2018 Federal Meal Program information with the board.
C. 2017-2018 Trash and Recycling Bid Rusty Lindsay, Director of Buildings and Grounds, will present the trash and recycling bids to the board.
D. Termite/Pest Bid The administration will present the termite/pest bid results for the 2017-2018, 2018-2019, and 2019-2020 school years with the board.
E. 2017-2018 School Handbook Revisions The administration will identify changes in the Elementary Schools Handbook, the Hays Middle School Handbook, and the Hays High School Handbook for the 2017- 2018 school year.
• Elementary Schools Handbook • Hays Middle School Handbook • Hays High School Handbook
F. Budget and End of the Year Spending Update Tracy Kaiser, Executive Director of Finance and Support Services, will discuss the possible budget for the 2017-2018 school year, as well as summarize the end of the 2016-2017 school year spending and possible allocation of funds to the contingency reserve fund.
G. State Assessment Information The administration will present the state assessment information with the board.
H. Board of Education Retreat The Board of Education shall discuss possible dates for a board meeting retreat for 2017. I. Bond Issue Update John Thissen, Superintendent, shall provide the board with an update regarding bond issue planning.
10. DISCUSSION BY BOARD MEMBERS AND AGENDA REQUESTS
11. EXECUTIVE SESSION
12. ADJOURNMENT
The Hays High School Site Council conducted 8 meetings during the 2016-2017 school year. We had excellent attendance and great discussions. Below is our membership and the minutes for each of our meetings.
Membership: Gavin Buffington, Parent – President Joey Linn, Parent – Vice President LouWayne Davidson, Parent – Secretary Michelle Thacker, Parent - HHS Teacher Keri Peterson, Parent, Learning Center Mike Walker, Parent - Fine Arts Rep Jon & Lynette Armstrong, Parents - Athletic Boosters Don Scheibler – Parent, HPD Jeanie Balzer, Student, STUCO VP Keegan Chapman, Student, STUCO Pres. Jennifer Teget, Parent, Facilities Vision Team Kathleen Spears, Parent Ginger Hamilton, Parent, Academic Boosters Bridget Voorhees, Parent Joy Thomas, Parent Heather Sramek, Parent, TMP Teacher Renae Denning, Parent Jenny Leiker, Parent Bradley Will, Parent Becky Rogowski, Parent Steph Niernberger, Parent Elodie Jones, Parent Fred Winter, Parent, WAS Teacher Rob Kennemer, Parent Kathy Satomi, Parent, Learning Center Mike Smith, Parent, Comm. Corrections Suellyn Stenger, HHS Counselor ********************************* Site Council Meeting Minutes – September 7, 2016 Present: Mike & Steph Niernberger, Elodie Jones, Rob Kennemer, Michelle Thacker, Jenny Leiker, John Thissen, Mike Walker, Ginger Hamilton, Gavin Buffington, Mike Smith, Becky Rogowski, Joey Linn, Keegan Chapman, Jeanie Balzer, Kathy Satomi, Keri Petersen, Heather Sramek, Suellyn Stenger, Brad Will, Fred Winter, Jon Armstrong, Martin Straub and LouWayne Davidson. President Gavin Buffington opened meeting. Introductions. Joey Linn reported Ft. Hays State Univ. is bracing for cuts, expecting 5%. Record enrollment numbers again this year. With increased numbers Ft. Hays may be the 3rd largest Regent School passing Wichita State University. Academic Booster Report: Marty reported in Jennifer Teget’s absence. Fundraiser is underway for the 36 box seats at $150 each for the Oct. 7th football game. Proceeds go for scholarships given during awards evening this spring. First Break for Champ is scheduled for Oct. 26th; Spring date is March 29th. Bricks will be sold during Homecoming at the school and will be approaching the Athletic Boosters to sell at the game. Monies will be split evenly or 100% if designated. The awards prep work night will be May 3rd with program & reception on May 8th. Reminder that the Dillon’s card reward program needs to be renewed each year in January and need to communicate this. Athletic Booster Report: Football Frenzy underway. Tickets are still available. Benefits the Music and Athletic Departments. Staff Report: Michelle Thacker gave run down to beginning of school year. Kicked off with an in-service for all USD 489 staff on Aug. 16th, Open House was August 29th including introduction of all new staff. Staff received Health Training involving the use of epi pens, seizure first aid and AED guidelines. First early release day was today. Gearing up for Homecoming September 30th. Theme is Hometown Hays. Helping Hands first day on site for regular service is tomorrow, September 8th. Music Booster Report: Mike Walker had a handout of 2016/17 Activities and Events. Band will be performing at home football games and be marching in two parades. There are two Marching Fests scheduled, October 18th and 24th . Fall Vocal & Orchestra Concert is October 20th. Music student numbers are 90 band, 121 vocal, and 54 orchestra. Musical is Bye Bye Birdie to debute Nov. 10th. Superintendent John Thissen: Gave his education and career background as well as brief autobiography. Advised there are plans to regroup communication from bond issue. Survey teachers, parents and voters. Discussed the need of a construction manager at risk and an architect firm for future bond elections. Timeline for next attempt would be 12 to 18 months and not present vision of past.
Marty Straub: Reported there will be a 911 assembly on Friday at 10:30 a.m. Meeting Adjourned.
********************************* Site Council Meeting Minutes – October 5, 2016 Present: Michelle Thacker, , Jennifer Teget, , Mike Walker, Marci Lisman, Gavin Buffington, ,Lynette Armstrong, Don Scheibler, Suellyn Stenger, Rob Kennemer, Kathy Satomi, Keegan Chapman, Jeanie Balzer, Keri Petersen, Stephanie Niernberger, Elodie Jones, Brad Will, Linda Mader, Fred Winter, LouWayne Davidson and Martin Straub. Gavin Buffington opened meeting. Approval of Minutes Gavin shared that Fort Hays enrollment is up overall. (Down on-campus students but up for virtual enrollment) Athletic Booster Report: Booster club busy selling bricks during Homecoming. Academic Booster Report: No meeting since last Site Council. Staff Report: Congratulations to Bill Gasper for the 2015-16 Indian Call Yearbook is “All- American”. Curt Vajar will be taking the HHS FFA Land & Home Site Career Dev Event Team to Nationals. Another successful Homecoming week was just wrapped up with the help of Misti Garrison, Alicia Brungardt and the Student Council students. Flu shot clinic was held today in the library and it was an early release day as well. Future early release dates can be found on the Maroon and Gold Calendar. Monday (10th) is an In-service day. Faculty with collaboration of FHSU College of Ed. will have over 75 options for breakout sessions. Music Booster Report: Mike Walker reported the band has been busy with parades and half time shows. Will be traveling to Great Bend for WAC Marching Fest on the 18th and High Plains Marching Fest at FHSU on the 24th. Bye Bye Birdie musical practice underway for November show dates. Orchestra is selling window clings as a fundraiser. Fall concert scheduled for October 25th (Vocal and Orchestra). Student Report: Just finished Homecoming events, Lots of positive feedback from the students and had approximately 600 in attendance for the dance. Trick or Treat so others can eat (Deca) will happen on Tuesday, October 11th and Malloween on Saturday, October 29 (with FHSU Deca). Blood drive scheduled for Nov 8th. Introductions made Marty Straub: Purpose of Site Council to have a group of people to communicate the truth of what’s happening in our buildings under confidentiality. Principal report - Marty advised they are working on the opportunity to host WAC band fest next school year. Showed outlook calendar of how busy and how many activities and opportunities there are at Hays High. Kansas Honors program tomorrow evening, Oct. 6th. Approximately 21 HHS students will be honored. An Eagle Scout project is in the making to redo the dugouts. Sara Rohleder (student) has started an Astronomy Club. Keegan Chapman is a National Merit Scholar. Congratulations to him! ACT test scores for 2015-16 were the best since the 2002-03 school year. Trend is up for enrollment. HHS is 3rd or 4th largest 4A school. Most likely will be 5A next year. Reclassification is spring 2017. Short overview of Suicide Prevention program that was earlier in the day. The Big Brother/Big Sisters Program will not continue this year at the high school. This was a decision made by the organization not by HHS. Some improvements made this summer were LED lights, light poles painted, flag brackets made, and gym floors refinished. The custodians were trained to refinish the floors which will continue to be a huge savings. A brief Homecoming in Review: Don Scheibler, Chief of Police stated it went well having homecoming the same weekend as Ft. Hays Octoberfest/Homecoming. The three parades were wrapped up in 2 weekends which was helpful for staffing of the Police Department. Parade route was shortened for HHS parade and a little bottle-necked at the end but overall went well. Some of the disadvantages were Businesses felt they were not as busy because of too much activity all in one weekend. Dinner reservations were limited and long waits at restaurants, as well as shortage of facilities for alumni reunions were a couple of the draw backs.
Remember to stay in contact with your State Representatives.
Meeting Adjourned. ********************************* Site Council Meeting Minutes – November 9th, 2016 Present: Michelle Thacker, Joey Linn, Jennifer Teget, Mike Walker, Rob Kennemer, Jeanie Balzer, Mike Smith, Keri Petersen, Mike & Stephanie Niernberger, Brad Will, Fred Winter, LouWayne Davidson and Martin Straub. Joey Linn opened meeting. Approval of Minutes Joey Linn shared the sorrow of the death of a Ft. Hays freshman student shot by Law Enforcement. Lot of construction going on at Fort Hays if you hadn’t ventured that way and all construction is on schedule. Athletic Booster Report: Winter sports begin Monday, November 14th. This is buffer week. Winter sports parent meeting was held. Academic Booster Report: 28 of the 36 seats in the Ft. Hays press box were sold with monies going towards scholarships. Brick project not as successful as hoping but have divided $300 - $350 to each club for sales. Staff Report: The Hays Electro Car Program won the High Plains Electro Rally on Sept 29th and the Victory Electric Electro Rally on October 26th. Early Release Day, Nov 2nd faculty were grouped together to discuss how they use Marzano’s 9 in their classrooms and shared examples. Michelle Thacker shared that Helping Hands recently visited food services at Hays Medical Center as part of a community based learning experience. Students met with Chef John Vitztum and were given a tour of the cafeteria, kitchen and food service area. The student council blood drive was held yesterday. Codi Fenwick will be taking students to a Debate tournament on November 18th to Salina. Dan Balman was nominated Master Teacher. Abby Maska had 11 AP government students & a few other HHS students participate in counting ballots for Kids Vote Kansas last evening. Music Booster Report: Musical “Bye, Bye Birdy” is scheduled for Nov 10 – 13th. Seven band members made KMEA District Concert Band, 5 band students made KMEA District jazz band, 35 choir students made KMEA District Choir and 8 orchestra students made KMEA District Orchestra. Orchestra is selling window clings. Student Report: Seventy-two students scheduled appointments for the blood drive, 60 units were donated which surpassed goal of 45 units. Planning for Indian Call winter dance will begin in early December. Conducted seat belt survey – 19 out of 20 were wearing seat belt – will be running a series of ads for safer driving. Four students will complete in the Student Innov. Challenge in Wichita as a team. Each team will be given a real world challenge to solve, find solution, benefits and consequences. Winning team wins $150 scholarship for each participant.
Marty Straub: Spoke of participating in ACT College and Career Readiness Campaign. Good turnout for Parent/Teacher conferences. Not enough time to walk building – Motion was made to move tour to January meeting, January 11th. Bond Issue is now back in the hands of the BOE. Docking Institute conducted telephone survey. 750 calls made and data is being worked and then forwarded to Mr. Thiessen and on to the BOE. Motion to Adjourn. No meeting in December. Next meeting January 11th, 2017.
********************************* Site Council Meeting Minutes - January 11th, 2017 Present: Gavin Buffington, Michelle Thacker, Joey Linn, Jennifer Teget, Mike Walker, Rob Kennemer, Jeanie Balzer, Keegan Chapman, Ginger Hamilton, Jon & Lynette Armstrong, Mike & Stephanie Niernberger, Brad Will, Fred Winter, Kathy Satomi, Marci Lisman, Elodie Jones, Suellyn Stenger, Tom Albers, LouWayne Davidson and Martin Straub. Gavin Buffington opened meeting. Approval of Minutes Joey Linn shared that the Residence Halls at Ft. Hays will be opening on Saturday, couple days early due to predicted weather. Athletic Booster Report: Football Frenzy results will be available for the next meeting. Nothing new to report, just been busy with game concessions. Academic Booster Report: No meeting since the last Site Council meeting. Jennifer Teget reported that some money has been set aside for classroom needs. There will be another Breakfast of Champs served at the end of March. Staff Report: Suellyn informed us of the ACT prep class scheduled for Monday and this Friday midnight is the deadline for February 11th ACT test. Concurrent credit enrollment is tomorrow here in the Library. Michelle shared that DECA conducted a survey regarding the airport usage. They will analyze the results to determine a plan to present to the City of Hays, Chamber of Commerce and Ellis Co Economic Development to help those groups increase boarding and keep the early morning flight. The Fill the Plane event was the kickoff event for their plan. Debate had 4 students qualify for state. January 16th is an In-service day featuring 21st Century Learning Design, no school in session. Music Booster Report: Two students made all State Band – Sam Crowley & Spencer Wittkorn and eight students plus two alternates made State Choir. On February 16th the Chamber Singers with Staley High Chamber Choir from Kansas City and Garden City Chamber Choir will perform in the Victoria Cathedral. Tanner Callis and Trinity Callis were the only two students in Western Kansas to make All State Orchestra (including Hutchinson and Salina) Band Phone Book delivery fundraiser begins this weekend. Student Report: Safe Driving Program is underway. A video is being produced in 2nd survey. A started on Indian Call – February 11th with spirit days on the week prior has begun. Marty Straub: Informed us that we no longer need to renew Dillons card rewards each year. John Thiessen would like to form a District Steering Committee and would like two members from this Site Council to be involved. Plans are to have three or four meetings a year lasting one hour. A commitment from Fort Hays State University was received to allow Hays High to be host to the annual WAC Marching Fest at their facilities. It will be held Monday, October 16th. It will be the first time for Hays to ever host. Tom Albers led a tour of the building pointing out issues and also informing of school safety and drills conducted. Meeting Adjourned. Next meeting February 8th, 2017.
********************************* Site Council Meeting Minutes – February 8, 2017 Present: Michelle Thacker, Joey Linn, Jennifer Teget, Mike Walker, Rob Kennemer, Keegan Chapman, Jon & Lynette Armstrong, Mike Niernberger, Brad Will, Fred Winter, Kathy Satomi, Marci Lisman, Keri Petersen, LouWayne Davidson and Martin Straub. Joey Linn opened meeting. Approval of Minutes Joey Linn mentioned the Campus Conceal Weapon is not going anywhere in Topeka and about the more cuts projected in Education. Fort Hays has begun traveling for SRPs (Student Recognition Program). They have gone to five and have seven more to go. The Hays area program is scheduled for Feb. 26th at 1:30 in the Memorial Union. Athletic Booster Report: No meeting since the last Site Council meeting. Academic Booster Report: No meeting since the last Site Council meeting. Staff Report: Had prom parent meeting on Monday evening. Plans are moving forward. HHITA has scheduled a chili feed on February 24th from 5:30 – 8:00. The proceeds are to purchase a drone for the organization. This will take place during the last home basketball game. Today was an in-service day. It was an overview of Kansas Education Systems Accreditation process. Staff familiarized themselves with the process and went over the data survey filled out by students, parents and staff. Attended breakout sessions to review the data and brought it back into large group and shared observations. Fall 2016 Helping Hands has had a successful semester. They sold over 8100 cookies and 1300 popcorn balls. This is an increase from Fall 2015 by 550 cookies. Helping Hands students will be taking a tour of Mid Kansas Auto Auction car detailing facilities as their spring community based learning experience. Two scholarships will be awarded to seniors who have completed Helping Hands as juniors ($250 each). A new club was formed – American Red Cross Club (ARCC). It is being run by Jayme Goetz with the help of staff member Haley Wolf. The goal is to help students get more involved in their community and better themselves for their future. FFA NW District Job Interview Career Development Event was on January 12th. Had students place 1st, 2nd and 3rd. The KSU Ag Ed. Speech contest was February 4th. Also had students place 1st and 2nd. District Speech and Meats Contest are next scheduled events. Thirty-four Hays High students will be interviewing for the Dane Hansen scholarships. Pre-enrollment information will be given to students during seminar on February 27th. Pre-enrollment ends on March 16th. The 8th graders will be making their Hays High visit on February 23rd.
Music Booster Report Band Phone Book delivery fundraiser wrapped up, delivering 10,715 books. Student Report: Safe Driving Program is underway. The first video is complete. The link is on the Hays High website. Indian Call Week underway. Marty Straub: Stay in contact with Eber Phelps – email him, follow him on twitter – need to stay engaged. Hays High is one of ten schools selected to compete in ACT because of participation and scores. The senior graduation letter is coming out soon. Commencement will be at 1:30 on Sunday, May 14th at Gross Memorial Coliseum. The senior class has voted to have Baccalaureate on Wednesday, May 10th at 12th Street Auditorium sponsored by Ellis County Ministerial Alliance. John Thiessen was unable to attend meeting as agenda stated. He planned to visit about the facilities planning progress. There is a need for more parent involvement. Vision Team has met once and will meet 6 more times but more participation is needed especially those coming in with different views. Parent Teacher conferences scheduled for March 6th from 4:00 – 8:00 p.m. Meeting Adjourned. Next meeting March 8th, 2017.
********************************* Site Council Meeting Minutes – March 8, 2017 Present: Gavin Buffington, Michelle Thacker, Joey Linn, Mike Walker, Rob Kennemer, Keegan Chapman, Lynette Armstrong, Steph Niernberger, Brad Will, Fred Winter, Kathy Satomi, Marci Lisman, Keri Petersen, Ginger Hamilton, Suellyn Stenger, John Thissen, Don Scheibler, LouWayne Davidson and Martin Straub. Gavin Buffington opened meeting. Approval of Minutes Athletic Booster Report: Spring Sports underway. Academic Booster Report: Next meeting is tomorrow evening. Planning on giving eleven $500 scholarships this year during awards evening. Volunteers are being sought for Break for Champs on March 29th. Staff Report: Early release on March 1st – DLR Architects were presenters. Mrs. Tebo’s Family Studies classes are working on a community service project “Diaper Drive for Ellis Co. Residents”. This is a need for 65 Ellis Co. families and only 30 were able to be assisted through First Call for Help. Environmental Consultant Mandy Fox of Ag Oasis worked with Mrs. Thacker’s nutrition students and with Mr. Vajnar’s classes and FFA. Mr. Vajnar’s classes focus on Pasteurization/taste testing and analysis and Mrs. Thacker’s nutrition class focused on cooking with dairy products and without dairy products and analyzed the results. A Bystander Intervention workshop on March 16 will be attended by Mrs. Tebo’s Life Management class and Mrs. Thacker’s and Mrs. Tebo Freshman academy classes. Parent Teacher Conferences were Monday evening with 150 plus in attendance. Mrs. Stark’s Personal Finance classes are competing in the H & R Block Budget Challenge. One of classes is ranked 209 in out of over 1200 teams competing across the United States. Her Business Essential students are competing in the Stock Market Game. One of the teams is ranked 149 out of 932 teams across Kansas. A team consists of two or three students. The Hays High Industrial Tech Association made $1000 profit to use towards the purchase of a drone from the Chili Feed Fundraiser. The Spring Blood Drive was held yesterday with 35 students signed up. DECA students competed in the State Career Conference in Overland Park March 4 – 7. Eight differenct projects (15 students) qualified for the International Career Development Conference in Anaheim, CA in April. Music Booster Report: Popcorn Concert March 14th at 7 p.m. and Ice cream concert March 30th at 7 p.m. Chamber Singers concert at Victoria Basillica was a great success. On March 3rd Hays Middle School had 34 vocal soloists attend WAC in Dodge City with the results of 29 “I” ratings. Spring Play “12 Angry Jurors” will be presented March 16 & 17 at 12th Street Auditorium.
Student Report: Stuco Elections coming up. Marty Straub: Math assessments next week. Anniston Weber named State Journalist for class 3A-4A. CHAMPS training will be provided for six employees. Personnel Retirements are one from Business Department, Library, and English/Language Arts Department. Midwest Energy grants this year amount to $16,000 - $20,000. $4000 is marked to schools with $2000 to Hays High. Dane Hansen gave $506,000 in scholarships. Andrea Zody, Sped instructor was recognized as the “Best of the Best”. Superintendent John Thissen familiarized us with the USD Vision Team. Next meeting is March 14th which is Workshop #3 Share the possibilities – Virtual school tours, research, benchmarks for future Hays school. Seven total sessions are scheduled with a different purpose for each workshop. There are approximately 35 individuals of variety on the team. Only a small amount of those are teachers. Question of How much does it cost to have DLR? – pay only if it passes and it is a percentage. Early Arch Firm was paid $60,000 for 4 year term. Construction Management at Risk $50,000 Important to educate and inform everyone and not rush the process. Updates and complete schedule are on the usd489.com website. Meeting Adjourned. Next meeting April 5, 2017
********************************* Site Council Meeting Minutes – April 5, 2017 Present: Gavin Buffington, Michelle Thacker, Mike Walker, Rob Kennemer, Keegan Chapman, Jeanie Balzer, Lynette Armstrong, Jon Armstrong, Steph Niernberger, Mike Niernberger, Brad Will, Kathy Satomi, Marci Lisman, Keri Petersen, Suellyn Stenger, Will Burns, Sherri Matlock, LouWayne Davidson and Martin Straub. Gavin Buffington opened meeting. Approval of Minutes Hays High Counselors Suellyn Stenger, Will Burns, and Sherri Matlock were present to give an overview of the new career program “Career Cruising”. This will replace the current program Kansas Career Pipeline. Students have begun using it and the counselors are excited to dive in deeper with the program this summer. It is accessible though Power School. Suellyn handed out a flyer of the Hays High School Pantry. She brought to our attention the increasing use and need and the positive impact it has been for many students and families. Donations are welcome. Athletic Booster Report: At the last meeting the Coach’s Wish List was discussed. Coaches set the priorities then items are paid until money runs out. Athletic booster donated to Project Graduation and will be giving 4 - $500 scholarships to 2 senior boys and 2 senior girls at the Awards Night. Election of Officers took place. Academic Booster Report: Last meeting was March 9th. Breakfast of Champs was March 29th with 351 students fed from the Kiwanis. The Academic scholarship process is underway with 11 scholarships at $500 each being awarded this year. Applications are due April 13th. Awards night is May 8th. Staff Appreciation breakfast is May 19th. The booster club will be donating to Project Graduation. Roughly $506,000 was awarded to Hays High students through the Dane Hansen Foundation. Staff Report: Early release day today. A presentation of sites and 36 apps were shared with staff on the use of technology in the classroom. April 21st will be an in-service day. Achieve Team, a team of 8 faculty/staff attended Safe & Civil Schools training on March 28th in Hutchinson. The team promotes a safe, civil, and respectful school environment for all students and staff. The team, with the help of other staff, identifies areas that need improvement and develops solutions to the problems. Meetings will be scheduled every two weeks to monitor progress. Prom is this Saturday evening beginning at 8:00 p.m. at Ft. Hays State University. Music Booster Report: Regionals is April 8th – 15 students competing, large group state competition is April 13th in Colby, State Music solo/ensemble is April 29th and the All City strings concert is April 18th at HMS. The Ft Hays Art Exhibit is April 19th. There will be lots of Hays High work on display. The spring concert is May 9th and the annual Chamber Singers dinner show “One Voice” is May 4th, 5th and 6th. Student Report: Talent Show is Monday. Election of class and executive officers is Wednesday. To celebrate the end of year a Drive Safe/Drive-In party is scheduled for April 28th at 7:00 p.m. Chaperones are still needed. This is funded by Stuco and from the SAFE fund for promoting safe driving. No date has been set for the Prom Fashion Show at the nursing home but plans are underway. Cleaning and planting flowers outside space behind library. Baccalaureate is Wednesday, May 10th and Graduation May 14th at 1:30 p.m. Marty Straub: State assessments finishing up. Personnel changes for the next school year: Librarian Janet Affentranger is retiring – Lynette Armstrong will be .25 at Hays High. She will be working on library improvements. A new Language Arts instructor has been hired, interviewing for a business position, need library aid position filled and a combination science & math position. Kelly Henry will be moving so a nurse position is now open. Students completed the Diaper Drive event with over 7000 diapers and $2000 in donations for diapers. A need to add an additional GPS section (M1, G1) is a possibility due to projected increasing enrollment next year. Mr. Gasper has been named Top Journalist Teacher.
Meeting Adjourned. Next meeting May 3, 2017
********************************* Site Council Meeting Minutes – May 3, 2017
Present: Joey Linn, Michelle Thacker, Mike Walker, Rob Kennemer, Keegan Chapman, Lynette Armstrong, Jon Armstrong, Steph Niernberger, Brad Will, Marci Lisman, Jennifer Teget, Don Scheibler, Elodie Jones, Ginger Hamilton, LouWayne Davidson and Martin Straub. Joey Linn opened meeting.
Approval of Minutes
Regent Report: KAMS completion ceremony will include 30 to 32 students. International KAMS program in the planning at Ft. Hays with a total possible enrollment of 40 students. A possibility of a KAMS program in China is in discussion. Tuition and fees - expect a 2 to 3% tuition increase for fall. Determination will be at the June board meeting. No cuts this cycle. Two commencement ceremonies slated next weekend; Friday 6:00 p.m. and Saturday 9:00 a.m. The president search committee has been launched. Expect to have new President by end of fall semester and then search for Provost. Approximately 1000 new freshman have pre- enrolled. Academic Booster Report: Had a short meeting; reviewed scholarship applications and elected new officers. Teacher Appreciation breakfast is May 12th. Athletic Booster Report: Reviewed applications for scholarship and recruited and filled officer positions. Music Report: Spring concert is May 9th at Beach Schmidt beginning at 7 p.m. Hays High Graduation at Gross Memorial Coliseum May 14th at 1:30 p.m. Chamber Singers dinner show Thursday, Friday and Saturday May 4 – 6th and are still tickets available. There were several Jester Nominations for Bye Bye Birdie: Pre-high school performer, Small ensemble, Chorus, Orchestra, Direction, Vocal Direction, Stage Crew, Scenic design, Sound, Graphic Design, and Lobby. There were 13” I” and 5 “II” state vocal solo/ensembles ratings. Eric Adams auditioned and made the prestigious Oregon-Back Festival Choir which is two weeks this summer. Orchestra State ratings were all “I” for 3 soloists, quartet and large group. The orchestra booster bake sale at the All City Strings Concert raised enough money for four senior scholarships totaling $900. Staff Report: CTE Advisory Committee Meeting was April 19th. District wide In-service day was April 21st. Had the 21st Century Learning Design presentation and Professional Learning Community time. College Algebra entrance exam was today during seminar. Seniors will check in their computers tomorrow and Friday during seminar. HHITA is currently tied for 1st place in the Ks Electro State Championship racing series standard class and currently in 1st place in the Deadline to register for June ACT test is this Friday, May 5th. Juniors who have a 3.5 Cum GPA and have a 21 on the ACT can take the Dane Hansen Scholarship Test this fall. Juniors are strongly encouraged to attend the ACT Prep Class June 7th & 8th 8a.m. – 11a.m. and practice test on June 9th. Student Report: Had election of officers except for the freshman class officers. Held Drive-In last Friday evening with 80 to 100 in attendance and conducted a 2-day seatbelt survey. The patio project is still in progress. Making edits to the Constitution (last update 2012). Baccalaureate is Wednesday, May 10th and Commencement Sunday, May 14th. Marty Straub: Will be recruiting Middle School parents of next year freshman students for Site Council. Next year officers elected: Gavin Buffington, President; Joey Linn, Vice-President and need to elect a Secretary at 1st meeting of the new school year There are four retirements: Mona Chapman (Vanessa Schumacher replacement), Jeannie Michaelis (Lindsey Hart replacement), James Mages (interviewing) and Janet Affentranger (Lynette Armstrong & classified staff replacement). Kelly Henry, nurse resigned and will be hiring a Special Ed Teacher and a Science Teacher. A few other items of mention: Blackhawk helicopter was on campus, Diamond Classic Baseball th tournament this weekend Academic/Athletic Awards night May 8 . Enrollment for All Schools
st will be at Hays High on August 1, 2, & 3 WAC Band Festival 1 time to host, Press Box Fundraiser
nd – September 22 , more than likely will move back up to 5A
Meeting Adjourned Series solar class. Both to be determined at the final race in Olathe on May 6th. Deadline to register for June ACT test is this Friday, May 5th. Juniors who have a 3.5 Cum GPA and have a 21 on the ACT can take the Dane Hansen Scholarship Test this fall. Juniors are strongly encouraged to attend the ACT Prep Class June 7th & 8th 8a.m. – 11a.m. and practice test on June 9th. Student Report: Had election of officers with the exception of the freshman class officers. Held Drive-In last Friday evening with 80 to 100 in attendance and conducted a 2 day seatbelt survey. The patio project is still in progress. Making edits to the Constitution (last update 2012). Baccalaureate is Wednesday, May 10th and Commencement Sunday, May 14th. Marty Straub: Will be recruiting Middle School parents of next year freshman students for Site Council. Next year officers elected: Gavin Buffington, President; Joey Linn, Vice-President and need to elect a Secretary at 1st meeting of the new school year There are four retirements: Mona Chapman (Vanessa Schumacher replacement), Jeannie Michaelis (Lindsey Hart replacement), James Mages (interviewing) and Janet Affentranger (Lynette Armstrong & classified staff replacement). Kelly Henry, nurse resigned and will be hiring a Special Ed Teacher and a Science Teacher. A few other items of mention: Blackhawk helicopter was on campus, Diamond Classic Baseball
th tournament this weekend Academic/Athletic Awards night May 8 . Enrollment for All Schools
st will be at Hays High on August 1, 2, & 3 WAC Band Festival 1 time to host, Press Box Fundraiser
nd – September 22 , More than likely will move back up to 5A
Meeting Adjourned
Hays Middle School Site Council Report Board of Education USD 489, Hays, KS June, 2017
Members of the Hays Middle School Site Council:
President – Laura Denny
Vice president – Linda Mader
Secretary – Anna Kleauer
Treasurer – Nikki Clark
Council – Tammy Klaus, Melisa Berner, Heather Musil
Teacher Rep. – Michele Brungardt
Administration – Craig Pallister/Shauna Zweifel
The Hays Middle School Site Council membership reflects the officers of the HMS Home and School Association. The Site Council is important for feedback/input on all issues and areas that effect school improvement at Hays Middle School. Monthly meetings are structured to allow HMS Site Council members to be updated on the school improvement plans and review data and provide information/feedback.
The 2017/2018 Hays Middle School membership will reorganized during the September, 2017 Home & School/Site Council meeting.
Hays Middle School Site Council Report June, 2017
Part 1: Focus
Foundations – Behavior (CHAMPS) Districtwide/Building
Common Core/Kansas Standards: Continued transition to common core Kansas Standards.
Mathematics – MTSS (Multi-Tier System of Supports), STAR Math screener testing (3 – 5 times), AIM interventions
ELA – MTSS (Multi-Tier System of Supports), Star reading screener testing (3-5 times), Reading invention – reading seminars, reading groupings
Science/Social Studies/Science -- Common core Kansas Standards, STEM
Kansas Assessments – Reading/Math 6-8, Science 8
*2016/2017 – Technology I-Pad Initiative (Student/Teacher/Staff)
2017/2018 – Technology I-Pad Initiative (Year two (Student take home)
School Improvement
Building School improvement Team: (Monday morning meeting)
Misti Norris, Mary Jo Chambers, Craig Pallister, Shauna Zweifel
Strategies/Interventions
Modified Block: All grade levels
Math Intervention Seminars: All grade levels
Reading Intervention – Reading Seminar
Academic intervention Seminars: All grade levels
Grade level team meetings/interventions: Student interventions
Building wide meetings/Interventions: Teacher Advisory, School Improvement, Foundation Hays Middle School Site Council Report June, 2017
Part 2: What progress is being made toward the target areas and should be the target area for the next year.
School wide emphasis and preparation on continued transition to common core Kansas standards
Kansas Assessment Testing (6-8 Reading, 6-8 Math, 8 Science)
STAR Testing (6-8 Reading, 6-8 Math)
Reading (ELA): Reading across the curriculum
Reading instruction at all grade levels every day
Advanced/remedial reading classes at all grade levels
Writing emphasis at all grade levels (Writers Workshop)
Lexia (Reading Intervention)
Mathematics: Math interventions classes at all three grade levels
AIM (Accelerated Mathematics Interventions)
Science/Social Studies: Transition to Common Core Kansas Standards – Departments teams
Technology – I - Pad support/training (Marie Henderson)
Time: Modified Block – all grade levels
Responsibility: Teacher Advisory, homework policies, bullying policies, leadership opportunities – all grade levels
Character Education: School wide – Teacher Advisory period
Behavior – Foundations Interventions (Districtwide)
Hays Middle School Site Council Report
June, 2017
Part 3: What we would you like the USD Board of Education to know about Hays Middle School. HMS has a positive, caring faculty, and staff that connects with students.
HMS has a supportive Home and School Association
Team Planning/Collaboration
7th/8th Grade Sports (Fall -- Volleyball, Football, Cross Country, Winter -- Basketball, Wrestling, Spring – Track, Soccer)
Vocal, Band, Orchestra classes, concerts, contest, activities
Community Service – Leadership team, Grade level teams
Academic Rigor – Reading/Writer Workshop
Supportive parents and community
Faculty leadership – Department Chairs/Grade Level Teams
Attendance above 95%
Positive student behavior/responsibility
Improvements:
Student identification/Interventions at all subject areas
Needs:
Reduction of Student/Teacher ratio’s – Additional Faculty Math/Science
Increase In-Service time.
Space needs – Cafeteria/Kitchen, Gym
Security Needs – Front entrance, additional cameras
Technology – i-Pads Initiative 2016/17 - Year 2 – (extremely important)
Thank You for your continued support in all areas!
Site Council Report USD 489, Hays Kansas June 2017
School: Lincoln Elementary School Date: May 24, 2017
Members of the Council:
Jenny Thornton – Parent Niki Clark- Business Representative/Parent Jessica Schwien – Kindergarten Teacher Elaine Rohleder – Principal Nick Schwien – Parent
Part I Focus What are the goals, outcomes, or target areas your school is working toward? (Not necessarily your NCA goals)
During the 2016-2017 school year, the Lincoln staff continued to focus on the target areas of reading, writing, and math. The target area goals for Lincoln are:
All students will improve reading skills across the curriculum. All students will improve writing skills across the curriculum. All students will improve mathematics skills across the curriculum.
An added goal for the year focused on technology: All students will develop skills to incorporate technology in all subject areas. All staff will develop skills to enhance the learning of their students by incorporating technology in lessons in all subject areas.
USD 489’s elementary schools share a common mission statement. Our Mission statement is:
Our School educates all students to be life-long learners capable of meeting the challenges of an ever- changing world.
In an effort to better coordinate the school improvement process throughout USD 489, the elementary schools are collaborating and sharing materials and ideas. We believe this collaboration will result in a better education for all of our students and provide our staff with added resources.
Part II Evaluation What progress is being made toward the target areas and what should be the target areas for next year?
The Lincoln Elementary School staff believes we have strong, academic oriented school improvement goals. We believe that if the children have a strong background in these basic areas, they will be able to accomplish the requirements in all other subject areas. Teachers at Lincoln taught utilizing the College and Career Ready Standards. Lincoln students participated in the Kansas Assessment testing as well as district testing. We will be analyzing the data from state and local testing to help us plan instruction for our students and work on areas that we need to strengthen.
Lincoln teachers utilized the STAR testing program, administering the tests to their students three times during the school year. The reports that were generated by this program were thorough and provided the information we needed to assist students that were behind on specific skills. We utilized the STAR results to assist students in the areas that they were not on grade level. We will continue with the implementation of the MTSS (Multi-Tiered System of Supports) program for math. Each grade level had a scheduled time for MTSS five days a week. We believe that MTSS will help to identify students in need and the specific skills that we need to target to help them become proficient in all areas of math. Lincoln implemented the newly adopted Reading and Writing Workshop programs as well.
Lincoln staff members attended district inservices and grade level PLC meetings throughout the year. Teachers were provided several opportunities to collaborate with their district colleagues on curriculum, testing, technology, and teaching issues during inservice days and early release days. Teachers attended the iPad Camp in Manhattan to gain valuable information about the utilization of iPads in the classroom and its use as an instructional/learning tool. Lincoln was fortunate to have received grants to purchase two 3D Printers and Robotics equipment. The students began learning the basics of 3D printing and robotics. Under the direction of Mrs. Monica Dreiling and Mrs. Regina Hammerschmidt, ten Lincoln 5th graders participated in the annual FHSU Lego Robotics Competition. Students participated in Coding activities throughout the year as well. We are implementing STEM activities in our computer classes as well to enhance our students’ knowledge in the areas of Science, Technology, Engineering, and Math. This summer, teachers and staff will have several opportunities to participate in district offered technology classes. It is our hope that many teachers will take advantage of these free classes.
ENROLLMENT
Lincoln Elementary School enrollment at the end of the 2016-2017 school year consisted of 258 students K- 5. 70% of the Lincoln students qualified for the Free and Reduced Lunch Program. During the 2016-2017 school year, we had 11 new students arrive after the start of the school year and had 12 students move during the year.
Grade Level Males Females Totals K 35 10 45 1 25 10 44 2 25 19 44 3 16 25 41 4 26 14 40 5 16 22 44 ______Totals 153 105 258
Part III Comments What would you like the Board of Education to know about your school?
We have had an awesome year of educating students at Lincoln Elementary School. Staff, parents and students worked well together, striving to provide a safe environment that was conducive to the learning process. Every day, we worked towards our mission to provide learning experiences that “link learning to life.” The Lincoln staff members are caring and dedicated professionals and strive to meet the individual needs of each child.
Lincoln Elementary School will see a large turnover in staff at the end of this school year. We have 3 classroom teachers, 1 Art teacher, 1 Nurse, 1 Librarian, 1 Speech Language Pathologist, 4 Paras, 1 Custodian, and 1 Cook that are retiring, resigning, or transferring from their positions. We have all the certified positions and the Custodian in place for the new school year. We are very excited about the new staff members and the knowledge and skills that they are bringing to Lincoln.
The Site Council and the Home and School Association have outlined goals for improvements to Lincoln Elementary School. The Site Council, Home and School Association, and the staff would like to continue building improvements, both on the inside and outside. The Lincoln Elementary School playground improvements were completed in August of 2016 through a $100,000 donation from the company, Reading for Education and $30,000 from the Lincoln Home and School Association. The playground is awesome and is not only a benefit for the school, but for the community as well. The Home and School Association helped with the remodeling of the computer lab by helping with the purchase of new tables and chairs. The Association will continue to provide $100 to teachers in each classroom, special education, and food service. This allows teachers to purchase additional materials for their classrooms and the cafeteria. The Home and School provided the funds for the Hays Arts Council Programs, Field Trips, Accelerated Reader Breakfasts and Awards.. The Home and School Association has been very active this school year.
At the last Home and School meeting for the year parents expressed the following concerns: 1. Concerns about the large class sizes at all elementary levels. 2. Concerns about safety and easy access to the building through the front door. 3. Concerns about the state budget deficits and how it will affect the students and staff of Lincoln Elementary School and USD 489.
The Site Council would like to share with you the maintenance items that we feel need to be completed at Lincoln within the next few years. At Lincoln, we would like to see updates in a variety of areas – lowering ceilings, improved lighting, replacement of carpet, desks and chairs, resurfacing of the playground, reseeding the lawns, general landscaping, and safety improvements. We would like to see the district continue to install the card reader door locks at Lincoln. We currently have two of these door locks and feel they provide an extra level of security. We understand the budget situation, but wanted you to be aware of the items that we feel are important to the learning environment, the safety of our students, and the appearance of Lincoln Elementary. The Site Council realizes the financial situation of the district and understands the need to completely and thoroughly evaluate each project. We want to express our appreciation to the Board of Education for dealing with this task.
The last item the School Site Council would like to comment on is the enrollment throughout the district. We hope that the district will continue to strive to keep all elementary school class sizes at a reasonable size throughout the schools. We believe small class size contributes much to the success of every student. Small class sizes provide the opportunity for more individualized instruction and attention. Lincoln Elementary School is a top-notch school with a strong and knowledgeable staff, but if we allow class sizes to continue to grow, it will be more difficult to meet the educational and emotional needs of each student. It is important that the district make it a priority to keep class sizes small. The Home and School would also like to see the district add Transitional classrooms to the elementary schools. These classrooms would help students that are not ready to make the move from Pre-School to Kindergarten or from Kindergarten to First Grade. We believe this would be a tremendous benefit to students. We know that these items are difficult to accomplish with the current budget constraints and space issues throughout the district, but we would like the district to consider these items for the future. We want the School Board to know that we fully support the district’s work towards the passing of a Bond Issue to make major educational improvements that will impact every student in the district.
The Lincoln Elementary School Site Council and Home and School Association are dedicated to Lincoln Elementary School and its students. We want to give our children the best education possible by providing educational opportunities in a building that is safe, comfortable, and welcoming to all. The Lincoln Site Council would like to take this opportunity to thank the Board of Education for their dedication to the students, parents, and staff of Lincoln Elementary School. With your help, we can continue providing the children of Hays a quality education in a quality building with a quality staff.
Site Council Report USD 489, Hays Kansas June 2017
School: Kathryn O’Loughlin McCarthy Elementary School Date: June 1, 2017
Members of the Council:
Vicki Gile, Principal Travis Rickford, Parent, Grades K-2 Jessica Luck, Parent, Grades K-2 Stacy Jones, Parent, Grades 3-5 Jeff Flavin, Parent, Grades 3-5 Robert Kuehl, Business Rep. Nicole Cullison, Teacher, Grades K-2 Amy Wasinger, Teacher, Grades 3-5 Brianna Day, PTA Co-Chair Hayley Bieker, PTA Co-Chair
Part I Focus What are the goals, outcomes, or target areas your school is working toward? (Not necessarily your NCA goals)
1. The O’Loughlin staff continued to focus on the academic target areas of reading, writing, and math: All students will improve their reading, writing, and mathematics skills across the curriculum. The Reader’s and Writer’s Workshops and the Go Math curriculum will be fully implemented to support this goal.
2. Another goal for the year focused on technology: Students will become proficient in utilizing the use of I- pads to enhance their learning. Staff will incorporate I-pads into their instruction to enhance instruction and communication with parents.
3. A Student Intervention Team will also be reorganized to advance the MTSS process at O’Loughlin: A building protocol will be developed and implemented to address the academic and behavioral issues of identified students.
Part II Evaluation What progress is being made toward the target areas and what should be the target areas for next year?
1. Academic Progress: STAR testing was administered to all students to determine proficiency and progress in the areas of math and reading. The Teacher College running records were also utilized to determine reading levels of students. Go Math provided pre / post assessments to identify student growth in math. Reports generated through these programs provide data to help identify areas of concern for individual students, classrooms, or the building. Teacher’s attended district and building level PLC meetings to collaborate with colleagues about concerns or issues related to the Reader’s and Writer’s Workshops. District level professional development was also provided to increase knowledge and effective implementation of the Go Math curriculum. The Staff believes we have strong academic programs and instruction occurring at O’Loughlin. We plan to continue efforts to effectively implement the district approved curriculums and programs to meet all student needs and concerns. Teachers will utilize the College and Career Ready Standards and will analyze, more effectively, formal and informal data to help us plan instruction for all levels of student performance and achievement.
2. Technology Integration: The Technology Lab was established for the One-to-one I-pad initiative in the district. The lab incorporated student keyboarding programs, coding programs, Lexia and other student-driven practice and learning programs. Teachers incorporated many instructional and communication applications in their instruction and professional practice. They frequently attended the district level professional development opportunities organized to teach and enhance their practices. They were also able to collaborate with colleagues and Marie Henderson to further individualize their technological growth and implementation. It is our desire to strengthen and focus the use of technology in our school to enhance instruction, communication, and student learning. We will continue to attend the professional development opportunities offered and collaboration with peers.
3. Student Intervention: The SIT team was reorganized and comprised of the principal, counselor, school psychologist, and the behavior specialists when needed. Individual classroom teachers and the Reading Recovery teacher attended monthly meetings to discuss and analyze identified students. The focus was centered on academic and/or behavior concerns of students. Strategies were recommended and documented as part of the MTSS tiered system of supports. Progress was monitored and led to additional referrals for students not showing adequate growth. This will be an ongoing focus for our school. We will strengthen our system of intervention more efficiently and effectively by monitoring student growth and using that data to determine instructional or behavioral plans for individual students. Additional discussions will be held during the grade level PLC meetings to analyze data and determine the strengths and areas of concerns about individual students, curriculum, or instructional practices. Also, the CHAMPS approach to classroom and behavior management (Randy Sprick’s Safe and Civil Schools Program) will continue to be explored and developed to further enhance the academic and social/emotional growth of students.
Part III Comments What would you like the Board of Education to know about your school?
With the addition of a new principal, new staff, and new curriculum, this has been a year of exploration and growth for O’Loughlin Elementary School. The staff continues to be the most dedicated and hard- working staff that can be found anywhere. Their commitment to maintain the tradition of excellence and provide the best equational programs for all students is phenomenal and highly valued. The support system for the students and staff of O’Loughlin is greatly appreciated and positively impacts the operations and goals of our school. The PTA has offered substantial financial support which has allowed us to provide students with additional resources and materials to facilitate learning. This includes additional books added to the resources used for the successful implementation of the Readers’ and Writers’ Workshops. The PTA also provided support through volunteering and organizing fun and engaging activities for students. The support of the District-level Administration and staff at Rockwell, and the Board of Education must also be noted. We appreciate the opportunities to engage with our colleagues and increase our knowledge of curriculum and other educational issues through Professional Development Days and Early Release Days. The I-pad initiative and the new laptops that will be provided to the teachers for the coming year, will also impact our ability to align with the elements and strategies identified as essential to learners in the 21st century. The vision of efficiency and ease when using technology during instruction next year, is exciting and challenging for staff. The O’Loughlin staff is proud of the past year’s accomplishments and look forward to greater successes next year. We thank the ongoing commitment of the entire O’Loughlin “family” to maintain a fun and innovative educational experience for students, while still meeting the needs of all students.
Wilson
Elementary School th 101 East 28 Street Hays, KS 67601 785-623-2550 Fax 785-623-2556
2016-17 SITE COUNCIL REPORT
Membership:
James Leiker, Parent and Site Council Chair
Jennifer Hallam –Home & School Representative/Parent
Ron Chartier, Business Representative/Parent
Mike Smith, Social Agency Representative/Parent
Carrie Tholstrup, FHSU Representative/Parent
Anita Scheve, Principal
Leslie Karlin, Fifth Grade Teacher
“We believe that all students in Wilson Elementary School can excel in all areas and become life- long enthusiastic, productive learners.”
FOCUS
Wilson Elementary has identified the following areas as targeted goals:
Promote academic success for all students in reading, writing and mathematics. Integrate technology to extend and support student learning in all subjects, and equip students with the technology skills needed to successfully compete in the 21st century workforce. Maintain a quality education for every child in every classroom every day. Class sizes Specials Physical space Assist students in improving behavior by identifying and addressing the root cause and responding appropriately.
Additionally, all of USD 489’s elementary schools share a common mission statement:
Our schools educate all students to be lifelong learners capable of meeting the challenges of an ever-changing world.
EVALUATION
The Wilson Elementary School faculty believes we have strong school improvement goals that will allow students to flourish in all subject areas. The continued implementation of the College and Career Ready Standards is key to this improvement.
Wilson students participated in the Kansas Assessment program in the areas of reading, math and science. USD 489 administers the STAR assessment three times yearly in the areas of reading and math. We will analyze the data from state and local testing to help us make sound instructional decisions.
We have maintained our MTSS (Multi-Tiered System of Supports) Intervention process in both math and reading. Each grade level worked collaboratively to provide an intervention program and time for the students most in need of math intervention time. Grade level teams also worked to find time for individualized reading intervention using the online program Lexia. Wilson still will not qualify for Title I Reading Services, which is a large concern. We continue to learn more impactful interventions for our students and are learning to better analyze our data from Renaissance Place to make decisions about students. The full implementation of the Readers’ and Writers’ Workshops model has provided reading and writing practice that is differentiated by student ability level, creating perhaps the best intervention model.
Wilson faculty members attended district inservices and grade level PLC meetings throughout the year. Teachers collaborated with district colleagues on curriculum, testing, technology and other issues during district inservice days and early release dates. USD 489’s technology instructional specialist will offer many opportunities this summer to increase teachers’ skills in integrating technology into instruction, and it is our hope that many Wilson teachers will take advantage of those opportunities.
Our Building Leadership Team, School Climate Team, and General Education Intervention Team have all worked hard this year trying to address various building and student issues. The BLT continues to monitor our assessments throughout the year and evaluate curriculum and instruction through those reviews. The
“We believe that all students in Wilson Elementary School can excel in all areas and become life- long enthusiastic, productive learners.”
SCT sponsored the “Fall Back” and “Spring Forward” events again this year. The SCT used office referral data and fall student survey results to identify the areas of concern around the building, and adjusted accordingly. Additional playground supervision was added to a 35:1 ratio, before school “walk and talk” was implemented, and additional training for playground supervisors was conducted. USD 489 is participating in a pilot program through KSDE’s TASN network that involves training through Safe & Civil Schools. Additional training will be attended this summer by the WE CARE (Wilson Elementary Committee for the Advancement of Respect and Empathy) team, with rollout of preliminary school-wide strategies aimed at improving student behavior by this fall, and implementation continuing for two years. Part of this process will include utilizing an MTSS approach to behavior intervention as well as academic areas.
COMMENTS
Wilson Elementary is a community of learners, beginning with the incredible support from parents, which results in dedicated students, and the caring committed professionals who strive daily to meet the individual needs of every child. Our guiding question for every decision continues to be “Are we doing what is best for students?”
We will continue our Kindergarten “Smart Start” program again next year. Our previous years of Smart Start have been very successful and we look forward to similar results for 2017-18. Our schedule for those first few days of school will be the same as what we followed in August of this past year.
Wilson has a few staff changes for next year: Jill Hedlund is retiring from kindergarten, and Jeni Weilert will be transferring from Lincoln to fill that vacancy. Lisa Schreck resigned from first grade, and Rebekah Moritz has been hired to teach first grade. Kristen Pfeifer resigned from the half-time third grade position, and Alyssa Dees has been hired to teach third grade half-time. An additional section of fifth grade needs to be added, and Mindi Dreiling will be transferring from Lincoln to teach fifth grade. Tasha Lang will be transferring to Roosevelt for an added functional special education classroom, and Kimberly Simon will be teaching the applied functional curriculum at Wilson. Two lunchroom supervisors will be new, as well as several paraeducator positions.
At the last meeting, our Home and School parents identified a few areas of concern: 1. safety and security of all students in aging buildings without adequate shelter 2. decreased state and federal funding and extreme impacts to what is best for students 3. increasing class sizes and lack of adequate resources to assist students (.5 counselor, .4 nurse) 4. inadequacy and dysfunction of HVAC system
Wilson Elementary’s site council and home and school association thank the Board of Education for its dedication to and continued support of our students. With your help, Wilson Elementary will continue to provide a quality learning experience for every child in every classroom every day.
“We believe that all students in Wilson Elementary School can excel in all areas and become life- long enthusiastic, productive learners.” School Spotlights
Hays High School Seniors Earn State FFA Degree Congratulations to the five Hays High School seniors that qualified for the 89th annual State FFA Degree: Katie Fross, Laura Montgomery, Brenna Park, Marie Reveles, and Conrad Vajnar. We are very proud of these five students for their commitment to agricultural education and receiving the Kansas FFA’s highest honor. Kansas State Track Results Congratulations to the five Hays High School students who participated at the Kansas State Track Championship in Wichita: Shane Berens, 2nd place, boys shotput and 9th place boys discus Taivian Creamer, Zachary Hopp, Caden Cunningham, and Ethan Shippy, 8th place 4X800 Jacey Dale, tie for 6th, girls high jump, Macey Steckel, 9th place, girls discus
Hays High School Places 4th at Boys State Golf Congratulations to the Hays High School boys golf team for placing fourth at state in Wamego, Kansas. The Indians finished with 336 strokes overall, 12 strokes over Andover Central who won the team title. Senior Justin McCullick, tie for 15th, 82 strokes Sophomore Josh Norris, tie for 22nd, 83 strokes
Heartland Community Foundation Grants Received by USD 489 The Heartland Community Foundation wrapped up their second round of grants for 2017. Through the Heartland Community Foundation’s generosity, USD 489 has been notified that two grants have been awarded. The USD 489 Driver’s Education Program received a grant in the amount of $1,500 for tuition assistance for free and reduced students. The USD 489 Hope Pantry also received a generous grant in the amount of $1,000 to help purchase food to be included in the extended holiday/break care packages that are sent home to families in need. The district is truly grateful for the Heartland Community Foundation’s contributions to these causes! HAYS UNIFIED SCHOOL DISTRICT NO. 489 BOARD OF EDUCATION BOARD MEETING TOEPFER BOARD ROOM May 22, 2017
1.0 CALL TO ORDER A board meeting for the Board of Education of Unified School District No. 489 was held Monday, May 22, 2017, in the Toepfer Board Room.
The meeting was called to order by Vice President Sarah Rankin at 6:30 pm when a quorum was present.
Board members in attendance were: Board President Lance Bickle via landline, Sarah Rankin, Vice President, Mandy Fox, Danielle Lang via landline, and Luke Oborny.
Others present were: John Thissen, Superintendent, Shanna Dinkel, Assistant Superintendent, Dr. Raj Sharma, Director of Special Education, Tracy Kaiser, Executive Director of Finance and Support Services, Bill Jeter, Board Attorney, Sarah Wasinger, Board Clerk; and district patrons.
Mandy Fox arrived at 6:31 pm. Danielle Lang ended her call at 6:31 pm, allowing for a quorum to remain present.
Board members Josh Waddell, Dr. Paul Adams were absent. Danielle Lang was absent after 6:31 pm.
The following items were discussed:
2.0 APPROVAL OF THE AGENDA Oborny made a motion to approve the agenda as presented. Bickle seconded. The motion carried with four ayes and zero nays.
3.0 BEST OF THE BEST AWARDS PRESENTATION Rankin announced Kritin Sharma as the Best of the Best Student winner for the month of May. Sharma was nominated by teacher Kenda Leiker. Rankin announced Bill Gasper, Hays High School Journalism teacher, as the Best of the Best Staff for the month of May. Gasper was nominated students Kristen Nease, Anniston Weber, and Madison Crees. Rankin thanked Pasta Jay’s and Gella’s for providing gift certificates for the winners.
4.0 AUDIENCE PARTICIPATION
5.0 COMMUNICATIONS FROM OTHER ORGANIZATIONS Early Childhood Connections April Policy Council Report Early Childhood Connections April Director’s Report Hays Recreation Commission May Agenda and Minutes
6.0 SCHOOL SPOTLIGHTS Superintendent Thissen highlighted the following district accomplishments: Jana’s Campaign presented information to Hays Middle School 7th and 8th grade students about preventing domestic and dating violence, sexual violence and stocking on May 9th. The Hays FFA won the 2017 National Land Judging Competition in Oklahoma City, as well as the National Reserve Homesite Judging Competition. Wilson Elementary School second graders hosted their 20th annual Mothers’ Tea. Hays High School senior Mkyler Otte signed with the University of Kansas Cheer Squad. Morgan Armbruster, second grader at O’Loughlin Elementary School, placed second in the PBS Kids Writers Contest. Wilson kindergartners were rewarded for their positive behavior in the lunchroom for the month of April and were rewarded by throwing water balloons at the school principal, counselor, and head custodian. The Hays High School Industrial Technology Association was undefeated in their fall and spring competitions this year. Seniors Brianna Brinn and Jeanie Balzer were awarded with the Kansas Governor’s Scholar Program Award.
7.0 REPORT OF THE SUPERINTENDENT Thissen reported on the following items: Dale Dennis outlined a timeline with Kansas Superintendents regarding the school financing plan for the 2017-2018 school year. Thissen said districts may not know their funding until the end of July. Thissen said getting the budget in place before school starts will be difficult. Bickle asked if Dennis identified where districts may end up financially. Thissen said Dennis could not identify where the judges may be on the funding ruling. Rankin asked if this is a similar situation to last year. Thissen identified that this year’s decision will more than likely run later than it did last year. The seventh set of three meetings with DLR was held last week. Thissen said the last meeting went longer than the others. Thissen said some possibilities for plans were discussed. Thissen said the district will know tomorrow if another meeting will need to be held to finalize the recommendation to the Board of Education for a proposed bond issue. Thissen said the board will more than likely see a presentation in June.
8.0 FINANCIAL REPORTS Kaiser reviewed the current financial information with the board. Kaiser said the district is approximately 12.5% under budget through the month of April.
9.0 CONSENT: A. Board Meeting Minutes May 8, 2017 B. Personnel Transactions C. Approve Bills in the Amount of $399,001.67 D. Petty Cash Report E. Approval of Nicole Cory as the Board Treasurer Effective May 31, 2017 F. Approval of Renae Booth as Deputy Board Clerk Effective May 31, 2017 G. Approval of Surplus Items
Rankin thanked Lynette Lowe for her 40 years of service and Leon Wolf for his 21 years of service to USD 489.
Fox motioned to approve the consent agenda as presented. Oborny seconded. Rankin called for the vote. The motion carried with four ayes and zero nays.
10.0 NEW BUSINESS
A. Neighborhood Revitalization Plan Jacob Wood, Assistant City Manager, presented information to the board regarding the Neighborhood Revitalization Plan for the City of Hays. Wood said the plan offers property tax rebates to promote the development, conservation, or revitalization of properties. Wood said the current neighborhood revitalization plan was renewed in 2003 and 2008. Wood said the city is proposing the zone to be expanded to include more properties that would be fifty years or older to encourage maintenance of those commercial properties and housing. Forty-five properties benefited from the program previously.
Wood said the key changes that are being proposed that were approved by the Hays City Commission include increasing the space from 209 acres to 1628 acres. The application process will be simplified, and minimum investments will be set at $25,000 for residential properties and $50,000 for commercial properties. Wood said a flat 65% sliding scale would be assessed for the ten year rebate period. Wood said the district would be held harmless and would not receive any less funding if the plan was approved.
Wood said the USD 489 Board of Education and Ellis County Commission would need to adopt the resolution. Wood said the rebate program had provided about $500,000 worth of rebates since it was established. Oborny thanked Wood for the presentation.
B. 2017-2018 District-wide Enrollment Dates Thissen presented the district-wide enrollment dates and times to the board. USD 489 will enroll students for the 2017-2018 school year on August 1st from 7:00 am to 5:30 pm, August 2nd from 10 am to 7 pm, and August 3rd from 7 am to 5:30 pm in the Hays High School cafeteria. Thissen said this approach will allow the district to have all necessary resources available at one location. Rankin asked if anything will change with enrollment being in one location with those who enroll online. Thissen said a speedy checkout will be set up to allow for those parents to pay quickly. Rankin asked if PTA or Home and School Organizations would be allowed to be present at enrollment. Thissen said they would be given space to speak with parents.
11.0 OLD BUSINESS
A. Kansas Educational Risk Management Pool (KERMP) Kristi Balthazor of Assurance Partners was present to answer the board’s questions about KERMP. Balthazor said the pool is performing very well. Balthazar said the fee for risk management decreased from $127,200 in 2016 to $124,752 in 2017. Balthazor said the fee for workers compensation also decreased from $143,862 in 2016 to $143,862$132,674 in 2017.
Balthazor said accident investigation training has been given to employees in the district to help decrease reoccurrence of incidents.
Oborny motioned to approve the renewal in the Kansas Educational Risk Management Pool for the 2017-2018 school year in the amount of $124,752.00. Fox seconded. Rankin called for the vote. The motion carried with four ayes and zero nays.
B. Workers Compensation Oborny motioned to approve the district’s workers compensation insurance for the 2017-2018 school year with United Heartland in the amount of $132,674. Fox seconded. Bickle asked if the fee had decreased from last year. Kaiser said it reduced just over $13,000 from last year. Rankin called for the vote. The motion carried with four ayes and zero nays.
C. Head Start Bus Thissen said less than $10,000 would come from the Capital Outlay Fund to purchase the Head Start bus. Fox motioned to approve the purchase of the Type A Collins Bus from Master’s Transportation in the amount of $58,381.00. Bickle seconded. Bickle thanked Russ Henningsen for allowing savings in the budget to help fund other purchases for the district. Fox asked when the bus would be ready for the district to use at the beginning of the school year. Henningsen said it would take two to three months for the bus to be build and delivered. Rankin called for the vote. The motion carried with four ayes and zero nays.
D. Fire Alarm Bid Rankin said the district does have history with Fire Alarm Specialist, Inc. based out of WaKeeney for the past ten years. Fox motioned to approve the fire alarm bid from Fire Alarm Specialists for the next three years, including:
Schedule A Costs Annual test and inspection per Schedule A = $2,389.50 Minimum service call = $95.00 Hourly rate 8:00 am to 5:00 pm Mon.-Fri., excluding holidays = $95.00 Mileage rate = $120.00
Schedule B Costs Wall clocks (new) = $129.00 Minimum service call = $95.00
Oborny seconded. Rankin called for the vote. The motion carried with 4 ayes and 0 nays.
E. 2017-2018 Lewis Field Agreement Thissen clarified that the district is not looking for an alternative location to play the football schedule due to the conceal/carry policy. Thissen said the district utilizes other spaces at Fort Hays State University, not just the Lewis Field. Said that the language would be drawn up to allow USD 489 school board policy to be enforced in the physical locations that are utilized by USD 489 students.
Kerri Wasinger, Fort Hays State University Attorney said when the district rents the facility, they are exempt from the conceal/carry policy. K. Wasinger said if the entire facility is not rented out, the conceal/carry policy would still be in effect. K. Wasinger said Lewis Field would be considered the entire facility. K. Wasinger said the auditorium would not be eligible to not follow the conceal/carry policy because the offices on-site cannot be rented out. K. Wasinger said the agreement would not need to be amended and could be signed as is since a letter is in existence explaining the policy from the Kansas Attorney General. K. Wasinger said the district would be responsible for hanging up signs regarding the policy change at district events. Rankin thanked K. Wasinger for her research on the conceal/carry policy.
Oborny motioned to approve the 2017 Lewis Field Agreement for the 2017 school year in the amount of $12,000. Fox seconded. Bickle said he would like to look into the costs of using district facilities for events in the future. Rankin called for the vote. The motion carried with four ayes and zero nays.
F. 2017-2018 Board Meeting Calendar Thissen said the calendar only includes one meeting for the months of May and June next year. Oborny motioned to approve the 2017-2018 board meeting calendar as presented. Fox seconded. Rankin called for the vote. The motion carried with four ayes and zero nays.
12.0 DISCUSSION TOPICS Football stadium costs Thissen said the deadline for filing for the school board member election is noon on Thursday, June 1st. 13.0 EXECUTIVE SESSION
14.0 ADJOURNMENT Rankin adjourned the meeting 7:28 pm.
Minutes Approved at the June 12, 2017 BOE meeting: ______
Hays Unified School District 489 Personnel Transactions
June 12, 2017 Resignations: 1. Name: Rachel Rayner Position: Data Entry Specialist Building: ECC Effective: July 13, 2017
2. Name: Carleigh Albers Position: After School Care Assistant Building: Wilson Effective: May 15, 2017
3. Name: Carleigh Albers Position: Cross Guard Building: Wilson Effective: May 15, 2017
4. Name: Diane Eggleston Position: Cafeteria Supervisor Building: Wilson Effective: May 18, 2017
5. Name: Elaine Sloan Position: Lunchroom Supervisor Building: Wilson Effective: May 18, 2017
6. Name: Kathrine Mai Position: SLP Building: HACC Effective: August 31, 2017
7. Name: Matt Brooks Position: Asst. Girls Basketball Building: HHS Effective: June 5, 2017
8. Name: Lindsay Leiker Position: Computer Technician Building: Wilson Effective: May 26, 2017
Employment: 1. Name: Taylor Ziegler Position: Asst. 8th Grade Girls VB Coach Building: HMS Effective: August 21, 2017
2. Name: Crystal Whitten Position: Asst. Volleyball Coach Building: HHS Effective: August 14, 2017
3. Name: Beth Schiel Position: Junior Class Sponsor Building: HHS Effective: August 17, 2017
4. Name: Kaysie Morris Position: Family Advocate Building: ECC Effective: August 14, 2017
5. Name: Nichole McElroy Position: Family Advocate Building: ECC Effective: August 14, 2017
Updated December 6, 2013
6. Name: Jessica Brown Position: Family Advocate Building: ECC Effective: August 14, 2017
7. Name: Alyssa Dees Position: Teacher Building: Wilson Effective: August 14, 2017
8. Name: David Hughes Position: SPED Teacher Building: HHS/HMS Effective: August 14, 2017
9. Name: Dina Benitez Position: Translator Building: District Wide Effective: June 12, 2017
Leaves, Transfers, Other: 1. Name: Nichole McElroy Position: PATHS Building: ECC Effective: August 14, 2017 Action: Transferring to Family Advocate position at ECC
2. Name: Kaysie Morris Position: PATHS Building: ECC Effective: August 14, 2017 Action: Transferring to Family Advocate position at ECC
Retirements: 1. Name: Victoria Degenhardt Position: SPED Para Building: HMS Effective: July 1, 2017 Years of Service: 9 years with USD 489
2. Name: Helen Jolene Hoover Position: Kitchen Manager Building: Lincoln Effective: January 1, 2018 Years of Service: 36 years with USD 489
Updated December 6, 2013 June 12th Bills Summary
Total from Checks Printed $ 425,959.81
Total Automatic Bank Drafts $ 36,800.00
Total of Checks to be Printed $ 5,829,872.47
Grand Total of Bills $ 6,292,632.28 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 1
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073282 06/13/17 18597 ANGLIN, TAMARA 00091333 06132017_91 17004207 MILEAGE REIMBURSEMENT 489.72 7-98-53-1000-890-96-863 TRAVEL / VEHICLE EXPENSE 489.72 C Computer Total Check: 489.72 0100073283 06/13/17 4662 AUTOMATED PHONE SYSTEMS 00091335 4915 17004123 PHONE PROGRAMMING 75.00 7-01-00-2690-619-00-002 OTH EXP-PLANT OPERATION 75.00 C Computer Total Check: 75.00 0100073284 06/13/17 6555 BASINGER, KERRY 00091336 06132017_344 17004343 MILEAGE REIMBURSEMENT 35.31 7-98-51-1000-890-96-863 STAFF MILEAGE 35.31 C Computer 00091336 06132017_344 17004343 MILEAGE REIMBURSEMENT 11.77 7-98-52-1000-890-96-863 STAFF MILEAGE 11.77 C Computer Total Check: 47.08 0100073285 06/13/17 7990 BCS 00091337 23433 17004178 WALK LIGHT REPAIR 642.88 7-01-00-2620-619-00-000 BALLASTS/LIGHT BULBS 642.88 C Computer Total Check: 642.88 0100073286 06/13/17 8688 BEACH/SCHMIDT PERFORMING ARTS CENTER 00091338 06132017_93 17001743 RENTAL OF BEACH/SCHMIDT 660.00 7-20-00-2620-440-00-000 RENT 660.00 C Computer Total Check: 660.00 0100073287 06/13/17 18996 BECKER, VERNON 00091341 06132017_2 17003597 POLICY COUNCIL EXPENSES 44.80 7-97-55-1000-890-92-891 PARENT ACTIVITIES 44.80 C Computer 00091339 06132017_2 17003597 POLICY COUNCIL EXPENSES 11.20 7-98-51-1000-890-96-891 PARENT ACTIVITIES 11.20 C Computer 00091339 06132017_2 17003597 POLICY COUNCIL EXPENSES 5.60 7-98-52-1000-890-96-891 PARENT ACTIVITIES 5.60 C Computer 00091339 06132017_2 17003597 POLICY COUNCIL EXPENSES 18.40 7-98-53-1000-890-96-891 PARENT ACTIVITIES 18.40 C Computer 00091340 06132017_3 17004055 ENTA MTG BREAKFAST 160.00 7-97-55-1000-610-92-885 MISC SUPPLIES 160.00 C Computer Total Check: 240.00 0100073288 06/13/17 7796 BELL, SHARON 00091342 06132017_345 17004344 MILEAGE REIMBURSEMENT 196.35 7-98-53-1000-890-96-863 TRAVEL / VEHICLE EXPENSE 196.35 C Computer Total Check: 196.35 0100073289 06/13/17 523 BERNASCONI, LYNETTE 00091343 06132017_94 17004190 MILEAGE REIMBURSEMENT 421.05 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 421.05 C Computer Total Check: 421.05 0100073290 06/13/17 2046 BIG D'S RENT ALL 00091346 1-502118 17003897 EQUIPMENT RENTAL & TOOLS 544.52 7-20-00-2630-619-00-001 UPKEEP OF GROUNDS / SUPPLY 544.52 C Computer 00091345 1-502157 17003897 EQUIPMENT RENTAL 72.00 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 2
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073290 06/13/17 2046 BIG D'S RENT ALL 00091345 1-502157 17003897 EQUIPMENT RENTAL 72.00 7-20-00-2630-619-00-001 UPKEEP OF GROUNDS / SUPPLY 72.00 C Computer 00091344 1-502223 17004109 EQUIPMENT RENTAL 9.00 7-20-00-2630-619-00-001 UPKEEP OF GROUNDS / SUPPLY 9.00 C Computer Total Check: 625.52 0100073291 06/13/17 20290 BRADLEY, KRIS 00091349 06132017_175 17004297 MILEAGE REIMBURSEMENT 7.67 7-32-50-3180-580-00-001 MILEAGE 7.67 C Computer Total Check: 7.67 0100073292 06/13/17 8346 BRAUN, JERALD JOHN 00091352 06132017_7 17003738 GIFTED FIELD TRIP EXPENSES 1,196.86 7-24-00-2330-610-00-000 ADMIN. EXPENSE 1,196.86 C Computer 00091351 06132017_8 17004130 MILEAGE REIMBURSEMENT 31.46 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 31.46 C Computer Total Check: 1,228.32 0100073293 06/13/17 16268 BROOKS KRISTA 00091353 06132017_9 17004131 ESOL TUITION REIMBURSEMENT 545.42 7-71-00-1000-590-00-000 ESOL RECERTIFICTION 545.42 C Computer 00091354 06132017_98 17004238 MILEAGE REIMBURSEMENT 179.69 7-73-00-1000-580-00-000 TEACHER MILEAGE 179.69 C Computer Total Check: 725.11 0100073294 06/13/17 13986 BRUCE'S AUTO GLASS & PIT REPAIR 00091355 6927 17004082 GLASS 250.00 7-01-30-2730-615-00-000 REPAIR PARTS/OTH SUPPLIES 250.00 C Computer Total Check: 250.00 0100073295 06/13/17 4584 BRUGGEMAN, LACY 00091356 06132017_99 17004239 2ND SEMESTER IN DISTRICT MILEAGE REIM 648.76 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 648.76 C Computer Total Check: 648.76 0100073296 06/13/17 6302 CASH-WA DISTRIBUTING CO., INC. 00091374 11-005531 17003955 HHS WEEKLY PRODUCE DELIVERIES 776.62 7-32-01-3150-630-00-000 FOOD 776.62 C Computer 00091358 C11005522 17003955 WEEKLY PRODUCE DELIVERIES 117.72 7-32-01-3150-630-00-000 FOOD 117.72 C Computer 00091359 110015106 17003955 WEEKLY PRODUCE DELIVERIES 307.69 7-32-01-3150-630-00-000 FOOD 307.69 C Computer 00091376 11024701 17003955 WEEKLY PRODUCE DELIVERIES 164.00 7-32-01-3150-630-00-000 FOOD 164.00 C Computer 00091375 11005519 17003956 WEEKLY PRODUCE DELIVERIES 671.24 7-32-02-3150-630-00-000 FOOD 671.24 C Computer 00091373 11015104 17003956 WEEKLY PRODUCE DELIVERIES 609.54 7-32-02-3150-630-00-000 FOOD 609.54 C Computer 00091372 11024702 17003956 HMS WEEKLY PRODUCE DELIVERIES MAY 201 476.20 7-32-02-3150-630-00-000 FOOD 476.20 C Computer 00091371 11005539 17003957 WEEKLY PRODUCE DELIVERIES 596.97 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 3
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073296 06/13/17 6302 CASH-WA DISTRIBUTING CO., INC. 00091371 11005539 17003957 WEEKLY PRODUCE DELIVERIES 596.97 7-32-04-3150-630-00-000 FOOD 596.97 C Computer 00091370 11015107 17003957 WEEKLY PRODUCE DELIVERIES 639.46 7-32-04-3150-630-00-000 FOOD 639.46 C Computer 00091369 11024703 17003957 WEEKLY PRODUCE DELIVERIES 157.48 7-32-04-3150-630-00-000 FOOD 157.48 C Computer 00091368 11005526 17003958 WEEKLY PRODUCE DELIVERIES 372.08 7-32-05-3150-630-00-000 FOOD 372.08 C Computer 00091367 11015108 17003958 WEEKLY PRODUCE DELIVERIES 585.60 7-32-05-3150-630-00-000 FOOD 585.60 C Computer 00091366 11024705 17003958 WEEKLY PRODUCE DELIVERIES 482.19 7-32-05-3150-630-00-000 FOOD 482.19 C Computer 00091365 11005525 17003959 WEEKLY PRODUCE DELIVERIES 158.70 7-32-06-3150-630-00-000 FOOD 158.70 C Computer 00091364 11015109 17003959 WEEKLY PRODUCE DELIVERIES 102.37 7-32-06-3150-630-00-000 FOOD 102.37 C Computer 00091363 11005524 17003960 WEEKLY PRODUCE DELIVERIES 268.42 7-32-12-3150-630-00-000 FOOD 268.42 C Computer 00091362 11015110 17003960 WEEKLY PRODUCE DELIVERIES 215.98 7-32-12-3150-630-00-000 FOOD 215.98 C Computer 00091361 11007257 17003961 FOOD ORDER 132.49 7-32-04-3150-630-00-000 FOOD 132.49 C Computer 00091360 11043391 17004288 WEEKLY PRODUCE 326.64 7-32-55-3150-630-00-000 FOOD 326.64 C Computer Total Check: 7,161.39 0100073297 06/13/17 4303 CDW-G 00091379 HVK7173 17003899 TEACHER'S LAPTOPS 60,672.00 7-20-00-1000-736-00-000 IT - EQUIPMENT & UPGRADES 60,672.00 C Computer 00091380 HTT7445 17003899 TEACHER'S LAPTOPS 5,056.00 7-20-00-1000-736-00-000 IT - EQUIPMENT & UPGRADES 5,056.00 C Computer 00091378 HWJ0870 17003899 TEACHER'S LAPTOPS 30,336.00 7-20-00-1000-736-00-000 IT - EQUIPMENT & UPGRADES 30,336.00 C Computer 00091377 HXG9734 17003899 TEACHER'S LAPTOPS 30,336.00 7-20-00-1000-736-00-000 IT - EQUIPMENT & UPGRADES 30,336.00 C Computer Total Check: 126,400.00 0100073298 06/13/17 2000 CENTENNIAL LANES 00091381 19140 17003094 BOWLING LANES 350.00 7-05-01-1000-610-53-000 PHYSICAL EDUCATION 350.00 C Computer Total Check: 350.00 0100073299 06/13/17 3764 CENTER FOR LIFE EXPERIENCES 00091382 06132017_10 17004133 PARENT ACTIVITY EXPENSES 394.58 7-97-55-1000-890-92-891 PARENT ACTIVITIES 394.58 C Computer 00091386 06132017_10 17004133 PARENT ACTIVITY EXPENSES 98.65 7-98-51-1000-890-96-891 PARENT ACTIVITIES 98.65 C Computer Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 4
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073299 06/13/17 3764 CENTER FOR LIFE EXPERIENCES 00091384 06132017_10 17004133 PARENT ACTIVITY EXPENSES 49.32 7-98-52-1000-890-96-891 PARENT ACTIVITIES 49.32 C Computer 00091388 06132017_10 17004133 PARENT ACTIVITY EXPENSES 162.06 7-98-53-1000-890-96-891 PARENT ACTIVITIES 162.06 C Computer 00091387 06132017_346 17004306 FAMILY NIGHT (JAN-APR 2017) 394.58 7-97-55-1000-890-92-891 PARENT ACTIVITIES 394.58 C Computer 00091387 06132017_346 17004306 FOOD COST 98.65 7-98-51-1000-890-96-891 PARENT ACTIVITIES 98.65 C Computer 00091383 06132017_346 17004306 FOOD PREPARATION 49.32 7-98-52-1000-890-96-891 PARENT ACTIVITIES 49.32 C Computer 00091385 06132017_346 17004306 162.06 7-98-53-1000-890-96-891 PARENT ACTIVITIES 162.06 C Computer Total Check: 1,409.22 0100073300 06/13/17 18651 CLARK, JAMIE R 00091390 06132017_196 17004298 MILEAGE REIMBURSEMENT 109.27 7-32-50-3180-580-00-001 MILEAGE 109.27 C Computer Total Check: 109.27 0100073301 06/13/17 7825 COMMERCE BANK 00091394 06132017_304 17004289 MUNJOR SOY MILK 5.48 7-32-01-3150-630-00-000 FOOD 5.48 C Computer 00091394 06132017_304 17004289 MAINT. SUPPLIES 8.83 7-32-50-3180-680-00-000 MISC. EXPENSE 8.83 C Computer 00091395 06132017_305 17004125 ICE AND WATER 22.40 7-32-01-3150-630-00-000 FOOD 22.40 C Computer 00091395 06132017_305 17004125 MISC SUPPLIES 16.93 7-32-50-3180-680-00-000 MISC. EXPENSE 16.93 C Computer 00091396 06132017_306 17004290 MAINTENANCE SUPPLIES 11.99 7-32-02-3180-680-00-000 MISC. EXPENSE 11.99 C Computer 00091396 06132017_306 17004290 7.49 7-32-06-3180-680-00-000 MISC. EXPENSE 7.49 C Computer 00091396 06132017_306 17004290 13.58 7-32-50-3180-680-00-000 MISC. EXPENSE 13.58 C Computer 00091397 06132017_307 17004291 FOOD ITEMS 10.16 7-32-01-3150-630-00-000 FOOD 10.16 C Computer 00091393 06132017_308 17004182 SUMMER CLEANING 86.48 7-32-50-3180-680-00-000 MISC. EXPENSE 86.48 C Computer 00091392 06132017_310 17004114 FORMULA 76.38 7-32-01-3150-630-00-000 FOOD 76.38 C Computer 00091391 06132017_311 17003988 STORAGE LEASE 75.00 7-32-50-3180-610-00-000 ADMIN. EXPENSE 75.00 C Computer Total Check: 334.72 0100073302 06/13/17 10537 CPR FOR LIFE 00091398 06132017_103 17004310 CPR / FIRST AID FOR STAFF 640.00 7-01-30-2610-580-00-000 INSERVICE 640.00 C Computer Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 5
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073302 06/13/17 10537 CPR FOR LIFE Total Check: 640.00 0100073303 06/13/17 1540 CRULL, JOAN 00091400 06132017_105 17004276 MILEAGE REIMBURSEMENT 595.12 7-01-00-1000-580-00-000 TEACHER MILEAGE 595.12 C Computer Total Check: 595.12 0100073304 06/13/17 20214 DAWSON, RENETTA JEAN 00091401 06132017_58 17004185 MILEAGE REIMBURSEMENT 236.47 7-01-00-1000-580-00-000 TEACHER MILEAGE 236.47 C Computer Total Check: 236.47 0100073305 06/13/17 5298 DEINES, PATTY 00091402 06132017_11 17004144 MILEAGE REIMBURSEMENT 26.00 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 26.00 C Computer Total Check: 26.00 0100073306 06/13/17 6137 DINKEL, SHANNA 00091403 06132017_12 17004145 KPLT MEETING EXPENSES 205.44 7-01-50-2210-580-00-073 RAC SCH DISTRICT BUSINESS 205.44 C Computer 00091403 06132017_12 17004145 MIGRANT DIRECTORS MEETING EXPENSES 212.93 7-74-00-1000-580-00-001 INSERVICE 212.93 C Computer Total Check: 418.37 0100073307 06/13/17 4034 DISCOUNT SCHOOL SUPPLY 00091404 P35652600001 17003931 CHILD CARE SUPPLIES 113.16 7-98-52-1000-610-96-003 CHILD CARE SUPPLIES 113.16 C Computer Total Check: 113.16 0100073308 06/13/17 20249 DRAKE, MARLISA 00091405 06132017_106 17004219 MILEAGE REIMBURSEMENT 116.10 7-97-55-1000-890-92-000 STAFF TRAVEL-LOCAL 116.10 C Computer Total Check: 116.10 0100073309 06/13/17 6939 ECOLAB PEST ELIMINATION DIVN. 00091406 9683678 17004339 PEST CONTROL 80.73 7-32-01-3180-610-00-000 ADMIN. EXPENSE 80.73 C Computer 00091407 9856862 17004339 PEST CONTROL 80.73 7-32-01-3180-610-00-000 ADMIN. EXPENSE 80.73 C Computer Total Check: 161.46 0100073310 06/13/17 15660 EILEEN DREHER 00091408 06132017_197 17004295 MILEAGE REIMBURSEMENT 134.23 7-32-01-3180-580-00-001 MILEAGE 134.23 C Computer Total Check: 134.23 0100073311 06/13/17 5620 ELLIS COUNTY HEALTH DEPT. 00091409 8084 17004146 CONNECTIONS SERVICES 30.00 7-97-55-1000-890-92-888 MEDICAL CARE 30.00 C Computer Total Check: 30.00 0100073312 06/13/17 8630 ELLIS COUNTY SOLID WASTE 00091411 213639 17004127 KILN DISPOSAL 8.00 7-02-06-2690-619-00-002 PLANT OPERATION / REPAIRS 8.00 C Computer 00091410 213371 17004090 CONCRETE DISPOSAL 32.10 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 6
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073312 06/13/17 8630 ELLIS COUNTY SOLID WASTE 00091410 213371 17004090 CONCRETE DISPOSAL 32.10 7-20-00-2630-619-00-001 UPKEEP OF GROUNDS / SUPPLY 32.10 C Computer Total Check: 40.10 0100073313 06/13/17 2971 EVCO WHOLESALE FOOD CORP. 00091413 0212924 17003962 FOOD DELIVERY 350.62 7-32-04-3150-630-00-000 FOOD 350.62 C Computer 00091413 0212924 17003962 190.64 7-32-05-3150-630-00-000 FOOD 190.64 C Computer 00091412 0212925 17003962 FOOD DELIVERY 157.20 7-32-04-3150-630-00-000 FOOD 157.20 C Computer 00091412 0212925 17003962 85.47 7-32-05-3150-630-00-000 FOOD 85.47 C Computer Total Check: 783.93 0100073314 06/13/17 979 F & A SALES CO. 00091418 1742993 17003963 FOOD SUPPLIES 818.58 7-32-04-3150-630-00-000 FOOD 818.58 C Computer 00091414 1742994 17003963 FOOD SUPPLIES 304.53 7-32-05-3150-630-00-000 FOOD 304.53 C Computer 00091421 1724382 17003963 CREDIT -65.20 7-32-04-3150-630-00-000 FOOD -65.20 C Computer 00091417 1742994 17003963 CREDIT -11.91 7-32-05-3150-630-00-000 FOOD -11.91 C Computer 00091416 1734676 17003963 CREDIT -38.25 7-32-01-3150-630-00-000 FOOD -38.25 C Computer 00091415 1751223 17003989 NON FOOD SUPPLIES 61.96 7-32-50-3140-610-00-000 NON-FOOD 61.96 C Computer 00091420 1751231 17004115 NON FOOD SUPPLIES 430.35 7-32-50-3140-610-00-000 NON-FOOD 430.35 C Computer Total Check: 1,500.06 0100073315 06/13/17 275 FASTENAL COMPANY 00091423 KSHAY194151 17004128 CART WHEELS 56.09 7-01-02-2690-619-00-002 PLANT OPERATIONS / REPAIRS 56.09 C Computer Total Check: 56.09 0100073316 06/13/17 19836 FAWCETT NICK 00091424 06132017_107 17004263 FIRST SEMESTER MILEAGE REIMBURSEMENT 137.53 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 137.53 C Computer Total Check: 137.53 0100073317 06/13/17 2524 FIRE ALARM SPECIALIST, INC. 00091425 16987 17004095 DOOR HOLDERS 378.00 7-01-01-2690-619-00-002 PLANT OPERATIONS / REPAIRS 378.00 C Computer Total Check: 378.00 0100073318 06/13/17 5814 FISHER, BETH 00091426 06132017_109 17004242 MILEAGE REIMBURSEMENT 687.10 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 687.10 C Computer Total Check: 687.10 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 7
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073319 06/13/17 6404 FORT HAYS STATE UNIVERSITY 00091427 06132017_110 17003217 LATHE REPAIR 231.57 7-20-00-2900-730-00-200 UNSCHEDULE EXPENSE 231.57 C Computer Total Check: 231.57 0100073320 06/13/17 11207 GATEKEEPER SYSTEMS, INC. 00091429 35950 17003795 CAMERAS 2,232.05 7-20-00-2720-730-00-001 TRANSPORTATION EQUIPMENT 2,232.05 C Computer 00091428 36065 17003795 CAMERA INSTALLATION 900.00 7-20-00-2720-730-00-001 TRANSPORTATION EQUIPMENT 900.00 C Computer Total Check: 3,132.05 0100073321 06/13/17 332 GIB'S AUTO SUPPLY INC. 00091431 342037 17004085 TOOL 4,395.00 7-01-30-2730-615-00-000 REPAIR PARTS/OTH SUPPLIES 4,395.00 C Computer 00091432 341643 17004092 BELT 5.17 7-02-12-2690-619-00-002 PLANT OPERATION / REPAIRS 5.17 C Computer 00091430 337344 17004177 DRILL BIT & SCREW EXTRACTOR 14.56 7-01-01-2690-619-00-002 PLANT OPERATIONS / REPAIRS 14.56 C Computer Total Check: 4,414.73 0100073322 06/13/17 4366 GORDON N. STOWE & ASSOCIATES, INC. 00091438 983490 17003776 CALIBRATION 248.00 7-98-51-1000-430-96-000 CONTRACTED SERVICE 248.00 C Computer 00091438 983490 17003776 CALIBRATION 124.00 7-98-52-1000-590-00-001 CONTRACTUAL 124.00 C Computer 00091436 983490 17003776 CALIBRATION 403.00 7-98-53-1000-590-00-001 CONTRACTUAL 403.00 C Computer 00091435 983525 17003777 CALIBRATION 400.00 7-97-55-1000-610-92-873 MEDICAL/DENTAL SUPPLIES 400.00 C Computer 00091434 983490 17004000 BATTERY 53.00 7-98-53-1000-610-96-000 HEALTH SUPPLIES 53.00 C Computer 00091437 983523 17003148 CALIBRATION OF AUDIOMETER 415.00 7-01-00-1000-610-00-300 SUPPLY-HEARING SCREENING 415.00 C Computer Total Check: 1,643.00 0100073323 06/13/17 3566 HAMMERSCHMIDT, PATRICIA 00091439 06132017_347 17004346 MILEAGE REIMBURSEMENT 5-2 TO 5-25-17 71.88 7-98-51-1000-890-96-863 STAFF MILEAGE 71.88 C Computer Total Check: 71.88 0100073324 06/13/17 5363 HANSEN, BETH 00091440 06132017_112 17004220 MILEAGE REIMBURSEMENT 115.35 7-97-55-1000-890-92-000 STAFF TRAVEL-LOCAL 115.35 C Computer Total Check: 115.35 0100073325 06/13/17 5723 HAUPTMAN, JEANNE 00091441 06132017_114 17004278 MILEAGE REIMBURSEMENT 120.59 7-01-00-2130-580-00-000 HEALTH MILEAGE 120.59 C Computer Total Check: 120.59 0100073326 06/13/17 999 HAYS HIGH ACTIVITY FUND 00091442 06132017_24 17004168 2016 - 2017 ACTIVITY FEE - I. KIMBREL 57.00 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 8
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073326 06/13/17 999 HAYS HIGH ACTIVITY FUND 00091442 06132017_24 17004168 2016 - 2017 ACTIVITY FEE - I. KIMBREL 57.00 7-05-00-1000-890-00-001 REVENUE PAID TO SCHOOLS 57.00 C Computer Total Check: 57.00 0100073327 06/13/17 982 HAYS MIDDLE SCHOOL ACTIVITY FUND 00091443 06132017_25 17004169 15-16 CLASS FEE & ID FEE - I. KIMBREL 62.00 7-05-00-1000-890-00-001 REVENUE PAID TO SCHOOLS 62.00 C Computer Total Check: 62.00 0100073328 06/13/17 20125 HAYS PHONE DOCTOR 00091444 06132017_26 17003887 IPAD AIR REPAIRS 630.00 7-20-02-2640-432-00-000 IT HARDWARE - HMS 630.00 C Computer Total Check: 630.00 0100073329 06/13/17 733 HEARTLAND BUILDING CENTER, INC 00091447 1705-174016 17004078 REBAR 35.00 7-20-00-2630-619-00-001 UPKEEP OF GROUNDS / SUPPLY 35.00 C Computer 00091448 1705-174009 17004078 REBAR AND CUTOFF BLADES 56.23 7-20-00-2630-619-00-001 UPKEEP OF GROUNDS / SUPPLY 56.23 C Computer 00091445 1705-176849 17004175 CEILING TILE 48.95 7-20-00-2620-460-00-002 SUPPLIES-BLDG REPAIR 48.95 C Computer 00091446 1705-178056 17004119 KEYS (PLAYGROUND) 127.51 7-97-55-2620-618-00-000 CUSTODIAN / CLEANING SUPPLY 127.51 C Computer Total Check: 267.69 0100073330 06/13/17 3129 HEINEMANN GREENWOOD PUBLISHING 00091449 6773119 17004063 LITERACY SUPPLIES 5,395.50 7-73-00-1000-610-00-001 TEACHING SUPPLIES 5,395.50 C Computer Total Check: 5,395.50 0100073331 06/13/17 6918 HELPING HANDS 00091450 1019 17003934 RECEPTION COOKIES 22.00 7-97-55-1000-610-92-885 MISC SUPPLIES 22.00 C Computer Total Check: 22.00 0100073332 06/13/17 9598 HILAND DAIRY FOODS 00091474 3036235 17003964 MILIK AND DAIRY 242.08 7-32-01-3150-630-00-000 FOOD 242.08 C Computer 00091475 3036265 17003964 MILIK AND DAIRY 243.40 7-32-01-3150-630-00-000 FOOD 243.40 C Computer 00091476 3036292 17003964 MILIK AND DAIRY 69.70 7-32-01-3150-630-00-000 FOOD 69.70 C Computer 00091477 3036309 17003964 MILIK AND DAIRY 242.08 7-32-01-3150-630-00-000 FOOD 242.08 C Computer 00091478 3036157 17003964 HHS MILK & DAIRY MAY 2017 261.91 7-32-01-3150-630-00-000 FOOD 261.91 C Computer 00091479 3036190 17003964 HHS MILK & DAIRY MAY 2017 281.73 7-32-01-3150-630-00-000 FOOD 281.73 C Computer 00091480 3036219 17003964 HHS MILK & DAIRY MAY 2017 70.06 7-32-01-3150-630-00-000 FOOD 70.06 C Computer 00091481 3036338 17003964 MILIK AND DAIRY 92.83 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 9
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073332 06/13/17 9598 HILAND DAIRY FOODS 00091481 3036338 17003964 MILIK AND DAIRY 92.83 7-32-01-3150-630-00-000 FOOD 92.83 C Computer 00091482 3036337 17003964 MILIK AND DAIRY -2.62 7-32-01-3150-630-00-000 FOOD -2.62 C Computer 00091483 3036380 17003964 MILIK AND DAIRY 23.82 7-32-01-3150-630-00-000 FOOD 23.82 C Computer 00091484 3036379 17003964 HHS MILK & DAIRY MAY 2017 -63.58 7-32-01-3150-630-00-000 FOOD -63.58 C Computer 00091485 3036158 17003965 MILIK AND DAIRY 299.20 7-32-02-3150-630-00-000 FOOD 299.20 C Computer 00091486 3036192 17003965 MILIK AND DAIRY 215.74 7-32-02-3150-630-00-000 FOOD 215.74 C Computer 00091487 3036193 17003965 MILIK AND DAIRY 11.26 7-32-02-3150-630-00-000 FOOD 11.26 C Computer 00091488 3036223 17003965 MILIK AND DAIRY 78.97 7-32-02-3150-630-00-000 FOOD 78.97 C Computer 00091489 3036236 17003965 MILIK AND DAIRY 218.85 7-32-02-3150-630-00-000 FOOD 218.85 C Computer 00091490 3036267 17003965 MILIK AND DAIRY 244.96 7-32-02-3150-630-00-000 FOOD 244.96 C Computer 00091491 3036296 17003965 MILIK AND DAIRY 34.49 7-32-02-3150-630-00-000 FOOD 34.49 C Computer 00091492 3036310 17003965 MILIK AND DAIRY 230.24 7-32-02-3150-630-00-000 FOOD 230.24 C Computer 00091493 3036342 17003965 MILIK AND DAIRY 173.08 7-32-02-3150-630-00-000 FOOD 173.08 C Computer 00091494 3036375 17003965 HMS MILK & DAIRY MAY 2017 -96.15 7-32-02-3150-630-00-000 FOOD -96.15 C Computer 00091495 3036156 17003966 MILIK AND DAIRY 293.60 7-32-04-3150-630-00-000 FOOD 293.60 C Computer 00091496 3036187 17003966 MILIK AND DAIRY 206.58 7-32-04-3150-630-00-000 FOOD 206.58 C Computer 00091497 3036218 17003966 MILIK AND DAIRY 65.13 7-32-04-3150-630-00-000 FOOD 65.13 C Computer 00091498 3036234 17003966 MILIK AND DAIRY 268.60 7-32-04-3150-630-00-000 FOOD 268.60 C Computer 00091499 3036263 17003966 MILIK AND DAIRY 195.85 7-32-04-3150-630-00-000 FOOD 195.85 C Computer 00091500 3036291 17003966 MILIK AND DAIRY 63.64 7-32-04-3150-630-00-000 FOOD 63.64 C Computer 00091501 3036307 17003966 MILIK AND DAIRY 241.39 7-32-04-3150-630-00-000 FOOD 241.39 C Computer 00091502 3036335 17003966 MILIK AND DAIRY 92.92 7-32-04-3150-630-00-000 FOOD 92.92 C Computer Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 10
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073332 06/13/17 9598 HILAND DAIRY FOODS 00091503 3036374 17003966 MILIK AND DAIRY -66.18 7-32-04-3150-630-00-000 FOOD -66.18 C Computer 00091504 3036159 17003967 MILIK AND DAIRY 242.74 7-32-05-3150-630-00-000 FOOD 242.74 C Computer 00091505 3036194 17003967 MILIK AND DAIRY 194.05 7-32-05-3150-630-00-000 FOOD 194.05 C Computer 00091506 3036222 17003967 MILIK AND DAIRY 57.85 7-32-05-3150-630-00-000 FOOD 57.85 C Computer 00091507 3036237 17003967 MILIK AND DAIRY 234.81 7-32-05-3150-630-00-000 FOOD 234.81 C Computer 00091508 3036268 17003967 MILIK AND DAIRY 172.85 7-32-05-3150-630-00-000 FOOD 172.85 C Computer 00091509 3036295 17003967 MILIK AND DAIRY 66.32 7-32-05-3150-630-00-000 FOOD 66.32 C Computer 00091510 3036311 17003967 MILIK AND DAIRY 207.23 7-32-05-3150-630-00-000 FOOD 207.23 C Computer 00091511 3036341 17003967 MILIK AND DAIRY 161.23 7-32-05-3150-630-00-000 FOOD 161.23 C Computer 00091512 3036376 17003967 MILIK AND DAIRY -103.17 7-32-05-3150-630-00-000 FOOD -103.17 C Computer 00091513 3036161 17003968 MILIK AND DAIRY 182.43 7-32-06-3150-630-00-000 FOOD 182.43 C Computer 00091514 3036196 17003968 MILIK AND DAIRY 129.75 7-32-06-3150-630-00-000 FOOD 129.75 C Computer 00091515 3036221 17003968 MILIK AND DAIRY 46.00 7-32-06-3150-630-00-000 FOOD 46.00 C Computer 00091516 3036239 17003968 MILIK AND DAIRY 163.52 7-32-06-3150-630-00-000 FOOD 163.52 C Computer 00091451 3036270 17003968 MILIK AND DAIRY 103.62 7-32-06-3150-630-00-000 FOOD 103.62 C Computer 00091452 3036294 17003968 MILIK AND DAIRY 23.01 7-32-06-3150-630-00-000 FOOD 23.01 C Computer 00091453 3036313 17003968 MILIK AND DAIRY 172.62 7-32-06-3150-630-00-000 FOOD 172.62 C Computer 00091454 3036340 17003968 MILIK AND DAIRY 69.01 7-32-06-3150-630-00-000 FOOD 69.01 C Computer 00091455 3036377 17003968 MILIK AND DAIRY -22.35 7-32-06-3150-630-00-000 FOOD -22.35 C Computer 00091456 3036160 17003969 MILIK AND DAIRY 198.31 7-32-12-3150-630-00-000 FOOD 198.31 C Computer 00091457 3036195 17003969 MILIK AND DAIRY 181.78 7-32-12-3150-630-00-000 FOOD 181.78 C Computer 00091458 3036220 17003969 MILIK AND DAIRY 69.69 7-32-12-3150-630-00-000 FOOD 69.69 C Computer Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 11
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073332 06/13/17 9598 HILAND DAIRY FOODS 00091459 3036238 17003969 MILIK AND DAIRY 161.47 7-32-12-3150-630-00-000 FOOD 161.47 C Computer 00091460 3036269 17003969 MILIK AND DAIRY 165.44 7-32-12-3150-630-00-000 FOOD 165.44 C Computer 00091461 3036293 17003969 MILIK AND DAIRY 57.62 7-32-12-3150-630-00-000 FOOD 57.62 C Computer 00091462 3036312 17003969 MILIK AND DAIRY 173.31 7-32-12-3150-630-00-000 FOOD 173.31 C Computer 00091463 3036339 17003969 MILIK AND DAIRY 34.62 7-32-12-3150-630-00-000 FOOD 34.62 C Computer 00091464 3036398 17003969 MILIK AND DAIRY -11.39 7-32-12-3150-630-00-000 FOOD -11.39 C Computer 00091465 3036197 17003970 FOOD SUPPLIES 113.85 7-32-55-3150-630-00-000 FOOD 113.85 C Computer 00091466 3036240 17003970 FOOD SUPPLIES 113.85 7-32-55-3150-630-00-000 FOOD 113.85 C Computer 00091467 3036271 17003970 FOOD SUPPLIES 113.85 7-32-55-3150-630-00-000 FOOD 113.85 C Computer 00091468 3036314 17003970 FOOD SUPPLIES 113.85 7-32-55-3150-630-00-000 FOOD 113.85 C Computer 00091469 3036344 17003970 FOOD SUPPLIES 91.08 7-32-55-3150-630-00-000 FOOD 91.08 C Computer 00091470 3036382 17003970 FOOD SUPPLIES 69.23 7-32-55-3150-630-00-000 FOOD 69.23 C Computer 00091471 3036381 17003970 FOOD SUPPLIES -34.61 7-32-55-3150-630-00-000 FOOD -34.61 C Computer 00091472 3036438 17003970 FOOD SUPPLIES 254.40 7-32-55-3150-630-00-000 FOOD 254.40 C Computer 00091473 3036162 17003970 FOOD SUPPLIES 163.85 7-32-55-3150-630-00-000 FOOD 163.85 C Computer Total Check: 8,365.30 0100073333 06/13/17 20257 HOLLINGSHEAD, HEATHER 00091517 06132017_116 17004222 MILEAGE REIMBURSEMENT 85.60 7-97-55-1000-890-92-000 STAFF TRAVEL-LOCAL 85.60 C Computer Total Check: 85.60 0100073334 06/13/17 7907 HOOVER, JOLENE 00091519 17004299 17004299 MILEAGE REIMBURSEMENT 11.61 7-32-06-3180-580-00-001 MILEAGE 11.61 C Computer Total Check: 11.61 0100073335 06/13/17 10545 HOUGHTON MIFFLIN HARCOURT 00091525 953107750 17003796 MATH TEXTBOOKS 6,166.80 7-05-00-1000-644-00-000 TEXTBOOKS 6,166.80 C Computer 00091526 95311370 17003796 MATH TEXTBOOKS 6,166.80 7-05-00-1000-644-00-000 TEXTBOOKS 6,166.80 C Computer Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 12
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073335 06/13/17 10545 HOUGHTON MIFFLIN HARCOURT 00091523 953099982 17003796 9780544497436 "GO MATH! STUDENT UPGRA 16,200.00 7-05-00-1000-644-00-000 TEXTBOOKS 16,200.00 C Computer 00091522 95309981 17003796 MATH TEXTBOOKS 23,982.00 7-05-00-1000-644-00-000 TEXTBOOKS 23,982.00 C Computer 00091520 953099980 17003796 MATH TEXTBOOKS 16,080.00 7-05-00-1000-644-00-000 TEXTBOOKS 16,080.00 C Computer 00091521 953099978 17003796 MATH TEXTBOOKS 16,840.00 7-05-00-1000-644-00-000 TEXTBOOKS 16,840.00 C Computer 00091524 953099979 17003796 MATH TEXTBOOKS 10,880.00 7-05-00-1000-644-00-000 TEXTBOOKS 10,880.00 C Computer Total Check: 96,315.60 0100073336 06/13/17 19526 INTEGRATED CONSULTING ENGINEERS, INC. 00091527 16275.1-001 17001328 CONSULTING 3,392.91 7-20-00-2620-460-00-001 CONTRACT BLDG REPAIR 3,392.91 C Computer Total Check: 3,392.91 0100073337 06/13/17 430 JAMES MOTOR CO. 00091528 06132017_331 17004064 BRAKE INSTALL AND UN-INSTALL 1,130.00 7-28-00-1000-590-00-003 CAR REPAIR & MAINTENANCE 1,130.00 C Computer Total Check: 1,130.00 0100073338 06/13/17 20311 JORDAN, RANDY 00091529 06132017_332 17004354 LATHE REPAIR 514.92 7-20-00-2900-730-00-200 UNSCHEDULE EXPENSE 514.92 C Computer Total Check: 514.92 0100073339 06/13/17 13641 JUNK, EVA M 00091530 06132017_117 17004279 MILEAGE REIMBURSEMENT 144.51 7-01-00-1000-580-00-000 TEACHER MILEAGE 144.51 C Computer Total Check: 144.51 0100073340 06/13/17 449 KANSAS ASSN. OF SCHOOL BOARDS 00091531 157352 17004170 REGISTRATION FOR RAJ SHARMA 65.00 7-24-00-2330-580-00-000 ADMIN. INSERVICE 65.00 C Computer Total Check: 65.00 0100073341 06/13/17 17973 KANSAS DEPT OF REVENUE 00091532 06132017_275 17004296 SALES TAX ON STAFF SALES 165.95 7-32-01-3180-610-00-000 ADMIN. EXPENSE 165.95 C Computer 00091532 06132017_275 17004296 3.86 7-32-02-3180-610-00-000 ADMIN. EXPENSE 3.86 C Computer 00091532 06132017_275 17004296 50.22 7-32-04-3180-610-00-000 ADMIN. EXPENSE 50.22 C Computer 00091532 06132017_275 17004296 1.58 7-32-05-3180-610-00-000 ADMIN. EXPENSE 1.58 C Computer 00091532 06132017_275 17004296 4.31 7-32-06-3180-610-00-000 ADMIN. EXPENSE 4.31 C Computer Total Check: 225.92 0100073342 06/13/17 550 KANSASLAND TIRE CO. 00091533 339445 17004086 TIRES 3,057.12 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 13
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073342 06/13/17 550 KANSASLAND TIRE CO. 00091533 339445 17004086 TIRES 3,057.12 7-01-30-2730-616-00-000 TIRES 3,057.12 C Computer Total Check: 3,057.12 0100073343 06/13/17 6035 KEYSTONE LEARNING SERVICES 00091534 007135 17004028 REGISTRATION 100.00 7-24-00-2210-580-00-002 PARA INSERVICE 100.00 C Computer Total Check: 100.00 0100073344 06/13/17 15687 KUHN PATTY 00091536 06132017_276 17004300 MILEAGE REIMBURSEMENT 11.88 7-32-04-3180-580-00-001 MILEAGE 11.88 C Computer Total Check: 11.88 0100073345 06/13/17 17850 KUNTZ JULIA 00091537 06132017_277 17004292 MILEAGE REIMBURSEMENT 54.76 7-32-05-3180-580-00-001 MILEAGE 54.76 C Computer Total Check: 54.76 0100073346 06/13/17 16144 LANG, JOYCE 00091538 06132017_278 17004293 MILEAGE REIMBURSEMENT 27.00 7-32-02-3180-580-00-001 MILEAGE 27.00 C Computer Total Check: 27.00 0100073347 06/13/17 13170 LEGLEITER, RITA J 00091540 06132017_121 17004281 MILEAGE REIMBURSEMENT 28.42 7-01-00-1000-580-00-000 TEACHER MILEAGE 28.42 C Computer Total Check: 28.42 0100073348 06/13/17 19038 LEIKER, JACQUELINE M 00091541 06132017_122 17004282 MILEAGE REIMBURSEMENT 27.45 7-01-00-1000-580-00-000 TEACHER MILEAGE 27.45 C Computer Total Check: 27.45 0100073349 06/13/17 3425 LEROCK, VERLENE 00091543 001 17004171 GRADUATION CAKE 35.00 7-22-16-1000-610-00-001 TEACHING SUPPLIES 35.00 C Computer Total Check: 35.00 0100073350 06/13/17 18740 LOU'S SPORTING GOODS 00091545 AAH747619-AH01 17002938 BASKETBALL UNIFORMS 14.09 7-05-02-1000-680-00-032 WEIGHTS 14.09 C Computer 00091545 AAH747619-AH01 17002938 BASKETBALL UNIFORMS 37.23 7-05-02-1000-680-00-093 ALL SPORTS 37.23 C Computer 00091545 AAH747619-AH01 17002938 BASKETBALL UNIFORMS 794.88 7-05-02-1000-680-06-007 BOYS BASKETBALL - 8TH GRADE 794.88 C Computer 00091545 AAH747619-AH01 17002938 BASKETBALL UNIFORMS 633.89 7-05-02-1000-680-06-008 GIRLS BASKETBALL - 8TH GRADE 633.89 C Computer 00091545 AAH747619-AH01 17002938 FOOTBALL UNIFORMS 241.48 7-05-02-1000-680-06-018 FOOTBALL - 8TH GRADE 241.48 C Computer 00091545 AAH747619-AH01 17002938 SOCCER UNIFORMS 701.30 7-05-02-1000-680-06-033 SOCCER - 8TH GRADE 701.30 C Computer 00091545 AAH747619-AH01 17002938 BASKETBALL UNIFORMS 794.88 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 14
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073350 06/13/17 18740 LOU'S SPORTING GOODS 00091545 AAH747619-AH01 17002938 BASKETBALL UNIFORMS 794.88 7-05-02-1000-680-07-007 BOYS BASKETBALL - 7TH GRADE 794.88 C Computer 00091545 AAH747619-AH01 17002938 WRESTLING UNIFORMS 794.88 7-05-02-1000-680-07-010 WRESTLING - 7TH GRADE 794.88 C Computer 00091545 AAH747619-AH01 17002938 TRACK UNIFORMS 174.07 7-05-02-1000-680-07-012 TRACK - 7TH GRADE 174.07 C Computer 00091545 AAH747619-AH01 17002938 FOOTBALL UNIFORMS 2.01 7-05-02-1000-680-07-018 FOOTBALL - 7TH GRADE 2.01 C Computer 00091545 AAH747619-AH01 17002938 SOCCER UNIFORMS 701.29 7-05-02-1000-680-07-033 SOCCER - 7TH GRADE 701.29 C Computer Total Check: 4,890.00 0100073351 06/13/17 18686 MAI KATHERINE 00091547 06132017_125 17004244 MILEAGE REIMBURSEMENT 649.17 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 649.17 C Computer Total Check: 649.17 0100073352 06/13/17 6325 MAIN STREET MEDIA, INC. 00091548 353858 17000829 PRINTING 268.00 7-05-01-1000-610-15-000 JOURNALISM 268.00 C Computer Total Check: 268.00 0100073353 06/13/17 2850 MARK, NATHAN D 00091550 06132017_126 17004283 MILEAGE REIMBURSEMENT 487.66 7-01-00-1000-580-00-000 TEACHER MILEAGE 487.66 C Computer Total Check: 487.66 0100073354 06/13/17 9082 MATHESON TRI-GAS, INC. 00091552 15481029 17004189 CYLINDER REFILL 41.91 7-01-00-2690-619-00-002 OTH EXP-PLANT OPERATION 41.91 C Computer 00091551 51177812 17000657 CYLINDER LEASE 30.69 7-05-01-1000-610-25-000 INDUS TECH / METALS 30.69 C Computer Total Check: 72.60 0100073355 06/13/17 6847 MATLOCK, JOHNNY 00091553 06132017_127 17004313 MILEAGE REIMBURSEMENT 470.93 7-01-00-1000-580-00-000 TEACHER MILEAGE 470.93 C Computer Total Check: 470.93 0100073356 06/13/17 20222 MAYER, LINDA D 00091554 06132017_61 17004187 MILEAGE REIMBURSEMENT 265.83 7-01-00-1000-580-00-000 TEACHER MILEAGE 265.83 C Computer Total Check: 265.83 0100073357 06/13/17 2287 MECHANICAL COMPONENT CO. 00091555 37811 17004160 FREON 179.00 7-32-02-2640-615-00-000 EQUIPMENT REPAIR PARTS 179.00 C Computer 00091556 37810 17004161 SWITCHES 134.14 7-02-04-2690-619-00-002 PLANT OPERATION / REPAIRS 134.14 C Computer Total Check: 313.14 0100073358 06/13/17 15520 MEREDITH, SHARI R 00091557 06132017_128 17004314 MILEAGE REIMBURSEMENT 39.04 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 15
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073358 06/13/17 15520 MEREDITH, SHARI R 00091557 06132017_128 17004314 MILEAGE REIMBURSEMENT 39.04 7-01-00-2410-580-00-110 SECRETARY MILEAGE 39.04 C Computer Total Check: 39.04 0100073359 06/13/17 6856 MICHAELIS, JEANIE 00091558 06132017_62 17004188 MILEAGE REIMBURSEMENT 261.63 7-01-00-1000-580-00-000 TEACHER MILEAGE 261.63 C Computer Total Check: 261.63 0100073360 06/13/17 17540 MIDWEST TRANSIT EQUIPMENT 00091559 R327000790 17003685 PARTS 986.51 7-44-00-2730-680-00-000 VEHICLE PARTS & REPAIRS 986.51 C Computer Total Check: 986.51 0100073361 06/13/17 2224 MISSION ELECTRONICS, INC 00091560 0043869-IN 17004225 Promethean Board 2,260.80 7-97-55-1000-610-92-884 PROGRAM IMPROVEMENT 2,260.80 C Computer 00091560 0043869-IN 17004225 Projector 4,590.12 7-97-65-1000-610-92-885 SUPPLIES - MISCELLANEOUS - DURATION 4,590.12 C Computer Total Check: 6,850.92 0100073362 06/13/17 15636 MOLLEKER, JANEL M 00091561 06132017_129 17004315 MILEAGE REIMBURSEMENT 28.89 7-01-00-2410-580-00-110 SECRETARY MILEAGE 28.89 C Computer Total Check: 28.89 0100073363 06/13/17 5693 MONTGOMERY, LILA 00091562 06132017_351 17004347 MILEAGE REIMBURSEMENT 112.17 7-97-55-1000-890-92-000 STAFF TRAVEL-LOCAL 112.17 C Computer 00091562 06132017_351 17004347 28.04 7-98-51-1000-890-96-863 STAFF MILEAGE 28.04 C Computer 00091562 06132017_351 17004347 14.02 7-98-52-1000-890-96-863 STAFF MILEAGE 14.02 C Computer 00091562 06132017_351 17004347 46.07 7-98-53-1000-890-96-863 TRAVEL / VEHICLE EXPENSE 46.07 C Computer Total Check: 200.30 0100073364 06/13/17 4949 MUIRHEAD, DIANE 00091563 06132017_130 17004316 MILEAGE REIMBURSEMENT 122.28 7-01-00-2130-580-00-000 HEALTH MILEAGE 122.28 C Computer Total Check: 122.28 0100073365 06/13/17 19259 NATIONWIDE 00091564 06132017_131 17004284 TREASURER'S BOND (NICOLE CORY) 116.00 7-01-00-2320-525-00-000 BOND PREMIUMS 116.00 C Computer Total Check: 116.00 0100073366 06/13/17 1422 NEUBURGER, BILL 00091565 06132017_132 17004317 MILEAGE REIMBURSEMENT 84.73 7-01-00-2690-580-00-000 CUSTODIAN MILEAGE 84.73 C Computer Total Check: 84.73 0100073367 06/13/17 16985 NORTHWEST SIGNS & AWARDS 00091567 104667 17004065 CLOCK 30.00 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 16
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073367 06/13/17 16985 NORTHWEST SIGNS & AWARDS 00091567 104667 17004065 CLOCK 30.00 7-01-30-2720-610-00-000 ADMIN. EXPENSE 30.00 C Computer Total Check: 30.00 0100073368 06/13/17 2701 NORTHWESTERN PRINTERS 00091568 32246 17003116 COMMENCEMENT PROGRAMS 24.27 7-05-01-1000-610-00-000 PRINCIPAL'S BUDGET 24.27 C Computer 00091568 32246 17003116 COMMENCEMENT PROGRAMS 613.48 7-05-01-2490-610-00-000 COMMENCEMENT EXPENSES 613.48 C Computer Total Check: 637.75 0100073369 06/13/17 19852 OBORNY JENNIFER 00091569 06132017_133 17004245 MILEAGE REIMBURSEMENT 789.34 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 789.34 C Computer Total Check: 789.34 0100073370 06/13/17 9431 PACT 00091570 06132017_35 17004077 REGISTRATION 10.00 7-97-55-1000-580-20-000 INSERVICE T/TA 10.00 C Computer 00091570 06132017_35 17004077 REGISTRATION 60.00 7-98-52-1000-580-96-001 INSERVICE-TRAINING 60.00 C Computer Total Check: 70.00 0100073371 06/13/17 19860 PATTERSON JORDAN 00091571 06132017_134 17004199 MILEAGE REIMBURSEMENT 104.76 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 104.76 C Computer Total Check: 104.76 0100073372 06/13/17 617 PAYROLL FUND U.S.D. #489 00091572 06132017_36 17004108 KPERS SURCHARGE 3.47 7-01-01-2690-619-00-002 PLANT OPERATIONS / REPAIRS 3.47 C Computer 00091572 06132017_36 17004108 KPERS SURCHARGE 3.41 7-01-50-2690-619-00-002 PLANT OPERATIONS / REPAIRS 3.41 C Computer 00091573 06132017_37 17004157 KPERS SURCHARGE 3.42 7-01-01-2690-619-00-002 PLANT OPERATIONS / REPAIRS 3.42 C Computer 00091573 06132017_37 17004157 KPERS SURCHARGE 3.41 7-01-02-2690-619-00-002 PLANT OPERATIONS / REPAIRS 3.41 C Computer Total Check: 13.71 0100073373 06/13/17 7382 PEPSI-COLA COMPANY 00091574 98584851 17003983 BEVERAGES 211.08 7-32-01-3150-630-00-000 FOOD 211.08 C Computer 00091575 98833201 17003983 BEVERAGES 214.02 7-32-01-3150-630-00-000 FOOD 214.02 C Computer Total Check: 425.10 0100073374 06/13/17 16560 PHAZE2 00091579 2-6317 17003283 LEGACY BASKETBALL 168.36 7-05-01-1000-610-53-000 PHYSICAL EDUCATION 168.36 C Computer Total Check: 168.36 0100073375 06/13/17 1302 PRATT-HOLLERN, GAIL FRANCES 00091581 06132017_38 17004148 MILEAGE REIMBURSEMENT 30.08 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 17
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073375 06/13/17 1302 PRATT-HOLLERN, GAIL FRANCES 00091581 06132017_38 17004148 MILEAGE REIMBURSEMENT 30.08 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 30.08 C Computer Total Check: 30.08 0100073376 06/13/17 10367 PROFESSIONAL TURF PRODUCTS, L.P. 00091582 1378349-00 17004126 MOWER BLADES 301.03 7-01-00-2690-619-00-002 OTH EXP-PLANT OPERATION 301.03 C Computer Total Check: 301.03 0100073377 06/13/17 673 QUILL CORPORATION 00091583 6604602 17004015 OFFICE SUPPLIES 35.01 7-01-40-2320-610-00-000 OFFICE & ADMIN SUPPLIES 35.01 C Computer 00091584 6702168 17004015 OFFICE SUPPLIES 14.99 7-01-40-2320-610-00-000 OFFICE & ADMIN SUPPLIES 14.99 C Computer Total Check: 50.00 0100073378 06/13/17 20273 QUIMBY, RYAN K 00091585 06132017_139 17004322 MILEAGE REIMBURSEMENT 79.32 7-01-00-1000-580-00-000 TEACHER MILEAGE 79.32 C Computer Total Check: 79.32 0100073379 06/13/17 19500 QUINT, TED 00091587 06132017_41 17003884 REMOVE BROKEN KEY 31.54 7-01-01-2690-619-00-002 PLANT OPERATIONS / REPAIRS 31.54 C Computer 00091587 06132017_41 17003884 REPLACE DOOR CLOSURE 31.58 7-01-02-2690-619-00-002 PLANT OPERATIONS / REPAIRS 31.58 C Computer 00091586 06132017_42 17004079 REPAIR LOCK 31.59 7-01-01-2690-619-00-002 PLANT OPERATIONS / REPAIRS 31.59 C Computer 00091586 06132017_42 17004079 REPAIR LATCH 31.58 7-01-50-2690-619-00-002 PLANT OPERATIONS / REPAIRS 31.58 C Computer Total Check: 126.29 0100073380 06/13/17 6550 RICOH USA INC 00091588 5048614837 17004285 COPIER CONTRACT - 4/21/2016 - 5/20/20 363.57 7-20-00-2500-730-00-002 IKON PCP 1050 363.57 C Computer Total Check: 363.57 0100073381 06/13/17 19070 ROME, MATTHEW EDWIN 00091589 06132017_141 17004323 MILEAGE REIMBURSEMENT 231.60 7-01-00-1000-580-00-000 TEACHER MILEAGE 231.60 C Computer Total Check: 231.60 0100073382 06/13/17 19712 ROTH BLAKE 00091590 06132017_43 17004150 MILEAGE REIMBURSEMENT 793.82 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 793.82 C Computer Total Check: 793.82 0100073383 06/13/17 16721 ROY, CHRISTI 00091591 06132017_142 17004228 MILEAGE REIMBURSEMENT 67.41 7-97-55-1000-890-92-000 STAFF TRAVEL-LOCAL 67.41 C Computer Total Check: 67.41 0100073384 06/13/17 713 S & W SUPPLY CO. 00091592 1-360651 17004083 FANS 839.97 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 18
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073384 06/13/17 713 S & W SUPPLY CO. 00091592 1-360651 17004083 FANS 839.97 7-01-30-2730-615-00-000 REPAIR PARTS/OTH SUPPLIES 839.97 C Computer 00091593 1-360667 17004093 TRANNY JACK AND ADAPTOR 1,219.98 7-20-00-1000-730-00-000 EQUIPMENT 1,219.98 C Computer Total Check: 2,059.95 0100073385 06/13/17 1332 SALINA SUPPLY COMPANY 00091594 S100087222.001 17004163 FAUCET REPAIR 83.18 7-02-04-2690-619-00-002 PLANT OPERATION / REPAIRS 83.18 C Computer Total Check: 83.18 0100073386 06/13/17 691 SCHMIDT, DAYNA 00091595 06132017_143 17004229 MILEAGE REIMBURSEMENT 52.32 7-98-53-1000-890-96-863 TRAVEL / VEHICLE EXPENSE 52.32 C Computer Total Check: 52.32 0100073387 06/13/17 6181 SCHMIDTBERGER, MARCEY 00091596 06132017_144 17004230 MILEAGE REIMBURSEMENT 160.50 7-97-55-1000-890-92-000 STAFF TRAVEL-LOCAL 160.50 C Computer Total Check: 160.50 0100073388 06/13/17 20060 SCHOLASTIC LITERACY INITIATIVES 00091597 14769808 17003476 PETE THE CAT AND HIS FOUR GROOVY BUTT 172.65 7-74-00-1000-610-00-001 TEACHING SUPPLIES 172.65 C Computer Total Check: 172.65 0100073389 06/13/17 731 SCHOOL SPECIALITY 00091598 208118227439 17003208 STUDENT DESKS 3,500.00 7-20-06-2900-730-00-000 UNSCHEDULED - PRINCIPAL 3,500.00 C Computer 00091598 208118227439 17003208 STUDENT DESKS 9,742.82 7-22-06-2119-610-00-000 MISC. SUPPLIES 9,742.82 C Computer Total Check: 13,242.82 0100073390 06/13/17 20184 SCHOWENGERDT KELSEY 00091599 06132017_46 17004151 MILEAGE REIMBUSEMENT 48.15 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 48.15 C Computer Total Check: 48.15 0100073391 06/13/17 748 SHERWIN-WILLIAMS CO. 00091602 0118-0 17004089 PAINT SUPPLIES 172.92 7-01-00-2620-460-00-003 PAINT & PAINTING SUPPLIES 172.92 C Computer Total Check: 172.92 0100073392 06/13/17 4976 SHIPPY, KAY 00091603 06132017_147 17004202 MILEAGE REIMBURSEMENT 86.18 7-73-00-1000-580-00-000 TEACHER MILEAGE 86.18 C Computer Total Check: 86.18 0100073393 06/13/17 612 SOUTHWEST KANSAS AREA COOP DISTRICT 613 00091606 001170 17004324 ORIENTATION AND MOBILITY SERVICES 5,589.60 7-24-00-1000-320-00-002 ORIENTATION/MOBILITY 5,589.60 C Computer Total Check: 5,589.60 0100073394 06/13/17 3664 SPORTS CONNECTION 00091607 022413 17002807 FOOTBALL HELMETS 1,951.21 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 19
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073394 06/13/17 3664 SPORTS CONNECTION 00091607 022413 17002807 FOOTBALL HELMETS 1,951.21 7-05-01-1000-680-30-018 FOOTBALL HELMETS - NEW 1,951.21 C Computer Total Check: 1,951.21 0100073395 06/13/17 20206 STOCKTON DENTAL CENTER 00091609 06132017_47 17004153 CONNECTIONS SERVICES 96.00 7-97-55-1000-890-92-889 DENTAL CARE 96.00 C Computer Total Check: 96.00 0100073396 06/13/17 1985 SYSCO FOOD SERVICES OF KANSAS CITY, INC. 00091611 157306783 17003971 FOOD DELIVERY 689.48 7-32-04-3150-630-00-000 FOOD 689.48 C Computer 00091612 157306781 17003991 DISPOSABLES 150.60 7-32-50-3140-610-00-000 NON-FOOD 150.60 C Computer Total Check: 840.08 0100073397 06/13/17 15628 TAYLOR, ASHLEY M 00091613 06132017_152 17004326 MILEAGE REIMBURSEMENT 27.71 7-01-00-2410-580-00-110 SECRETARY MILEAGE 27.71 C Computer Total Check: 27.71 0100073398 06/13/17 16292 THE OMNI GROUP 00091614 1706-7904 17000370 403(B) ADMINISTRATIVE EXPENSE 30.00 7-01-50-2320-330-00-000 ADMINISTRATIVE FEE-403(B) 30.00 C Computer Total Check: 30.00 0100073399 06/13/17 9962 THOMPSON EDUCATIONAL FURNISHINGS 00091615 2122 17003290 TABLES & CHAIRS 1,269.16 7-05-05-1000-610-00-000 PRINCIPAL'S BUDGET 1,269.16 C Computer 00091615 2122 17003290 TABLES & CHAIRS 192.73 7-20-05-2900-730-00-000 UNSCHEDULED - PRINCIPAL 192.73 C Computer Total Check: 1,461.89 0100073400 06/13/17 6785 U.S.D. #388 00091617 06132017_284 17003986 BREAKFAST AND LUNCH 938.15 7-32-55-3150-630-00-000 FOOD 938.15 C Computer Total Check: 938.15 0100073401 06/13/17 6141 U.S.D. #407 00091618 06132017_285 17003987 BREAKFAST AND LUNCHES 1,583.20 7-32-55-3150-630-00-000 FOOD 1,583.20 C Computer Total Check: 1,583.20 0100073402 06/13/17 1003 U.S.D. #489 00091619 06132017_312 17004104 4 YEAR OLD WRAP-AROUND SERVICES 59,377.90 7-91-00-1000-320-00-115 4 YR OLD WRAP AROUND SERVICES 59,377.90 C Computer Total Check: 59,377.90 0100073403 06/13/17 985 U.S.D. #489 NUTRITION SERVICE 00091621 06132017_354 17004327 GRANT MEALS FOR APRIL 2017 559.83 7-11-00-1000-619-00-001 MEALS-AT RISK 4 YR OLD 559.83 C Computer 00091620 06132017_355 17004328 ECC MUNJOR DAYCARE PROGRAM MEALS FOR 578.51 7-98-51-1000-619-00-000 MEALS 578.51 C Computer 00091622 06132017_355 17004328 192.84 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 20
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073403 06/13/17 985 U.S.D. #489 NUTRITION SERVICE 00091622 06132017_355 17004328 192.84 7-98-52-1000-619-00-000 MEALS 192.84 C Computer 00091625 06132017_356 17004329 MEALS FOR APRIL 2017 1,911.92 7-97-55-1000-890-92-890 SCHOOL LUNCHES 1,911.92 C Computer 00091624 06132017_357 17004330 GRANT MEALS FOR APRIL 2017 405.14 7-91-00-1000-610-00-214 HEAD START MEALS 405.14 C Computer 00091623 06132017_333 17004272 CUPS & BOWLS 45.85 7-22-06-2119-610-00-000 MISC. SUPPLIES 45.85 C Computer 00091626 06132017_337 17004231 PLAYGROUP SNACKS 14.32 7-98-53-1000-610-96-001 PROGRAM SUPPLIES 14.32 C Computer 00091627 06132017_155 17004204 FOOD SERVICE 202.60 7-68-00-1000-580-00-001 INSERVICE 202.60 C Computer 00091628 06132017_156 17004331 MILEAGE REIMBURSEMENT 46.80 7-01-50-2320-590-00-003 MEALS-FOSTER GRANDPARENTS 46.80 C Computer Total Check: 3,957.81 0100073404 06/13/17 6225 UNIFIRST CORPORATION 00091630 2460279370 17000317 CLEAN UNIFORMS AND SHOP TOWELS 32.50 7-01-30-2610-680-00-000 MISC. EXPENSES 32.50 C Computer 00091629 2460278687 17000317 CLEAN UNIFORMS AND SHOP TOWELS 32.50 7-01-30-2610-680-00-000 MISC. EXPENSES 32.50 C Computer Total Check: 65.00 0100073405 06/13/17 859 UNITED SCHOOL ADMINISTRATORS 00091631 MEMBER #7791 17004332 REGISTRATION 100.00 7-24-00-2330-580-00-000 ADMIN. INSERVICE 100.00 C Computer Total Check: 100.00 0100073406 06/13/17 2953 US FOOD SERVICE TOPEKA DIVISION 00091648 4849513 17003973 MISC FOOD SUPPLIES 243.11 7-32-01-3150-630-00-000 FOOD 243.11 C Computer 00091647 4898740 17003973 MISC FOOD SUPPLIES 146.38 7-32-01-3150-630-00-000 FOOD 146.38 C Computer 00091646 4985145 17003973 MISC FOOD SUPPLIES 225.06 7-32-01-3150-630-00-000 FOOD 225.06 C Computer 00091645 4849514 17003981 MISC FOOD SUPPLIES 352.41 7-32-02-3150-630-00-000 FOOD 352.41 C Computer 00091649 4898739 17003981 MISC FOOD SUPPLIES 55.20 7-32-02-3150-630-00-000 FOOD 55.20 C Computer 00091644 4985144 17003981 MISC FOOD SUPPLIES 413.44 7-32-02-3150-630-00-000 FOOD 413.44 C Computer 00091643 4849515 17003982 MISC FOOD SUPPLIES 141.05 7-32-04-3150-630-00-000 FOOD 141.05 C Computer 00091642 5057975 17003982 MISC FOOD SUPPLIES 288.63 7-32-04-3150-630-00-000 FOOD 288.63 C Computer 00091641 5057976 17003982 MISC FOOD SUPPLIES 92.92 7-32-04-3150-630-00-000 FOOD 92.92 C Computer Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 21
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073406 06/13/17 2953 US FOOD SERVICE TOPEKA DIVISION 00091640 4898737 17003972 FOOD DELIVERY/BID ORDER MAY 2017 1,010.62 7-32-04-3150-630-00-000 FOOD 1,010.62 C Computer 00091640 4898737 17003972 41.70 7-32-05-3150-630-00-000 FOOD 41.70 C Computer 00091639 4898738 17003972 MISC FOOD SUPPLIES 91.62 7-32-04-3150-630-00-000 FOOD 91.62 C Computer 00091639 4898738 17003972 3.78 7-32-05-3150-630-00-000 FOOD 3.78 C Computer 00091638 4898741 17003972 MISC FOOD SUPPLIES 61.91 7-32-04-3150-630-00-000 FOOD 61.91 C Computer 00091638 4898741 17003972 2.55 7-32-05-3150-630-00-000 FOOD 2.55 C Computer 00091637 5954311 17003972 MISC FOOD SUPPLIES -17.08 7-32-04-3150-630-00-000 FOOD -17.08 C Computer 00091637 5954311 17003972 -.70 7-32-05-3150-630-00-000 FOOD -.70 C Computer 00091633 5954326 17003972 FOOD DELIVERY/BID ORDER MAY 2017 -51.23 7-32-04-3150-630-00-000 FOOD -51.23 C Computer 00091633 5954326 17003972 -2.11 7-32-05-3150-630-00-000 FOOD -2.11 C Computer 00091634 5954322 17003972 MISC FOOD SUPPLIES -34.15 7-32-04-3150-630-00-000 FOOD -34.15 C Computer 00091634 5954322 17003972 -1.41 7-32-05-3150-630-00-000 FOOD -1.41 C Computer 00091635 5954325 17003972 MISC FOOD SUPPLIES -34.15 7-32-04-3150-630-00-000 FOOD -34.15 C Computer 00091635 5954325 17003972 -1.41 7-32-05-3150-630-00-000 FOOD -1.41 C Computer 00091636 4849516 17003990 PAPER GOODS 222.45 7-32-50-3140-610-00-000 NON-FOOD 222.45 C Computer Total Check: 3,250.59 0100073407 06/13/17 5788 VAJNAR, CURT 00091651 06132017_158 17004333 MILEAGE REIMBURSEMENT 366.62 7-01-00-1000-580-00-000 TEACHER MILEAGE 366.62 C Computer Total Check: 366.62 0100073408 06/13/17 6232 VANEK, SAMANTHA 00091652 06132017_50 17004155 MILEAGE REIMBURSEMENT 16.85 7-97-55-1000-890-92-000 STAFF TRAVEL-LOCAL 16.85 C Computer Total Check: 16.85 0100073409 06/13/17 20095 VLS COMMUNICATIONS INC. 00091653 30 17003521 BATTERY 112.00 7-01-01-2690-619-00-002 PLANT OPERATIONS / REPAIRS 112.00 C Computer 00091654 29 17003521 BATTERY 112.00 7-01-01-2690-619-00-002 PLANT OPERATIONS / REPAIRS 112.00 C Computer Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 22
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073409 06/13/17 20095 VLS COMMUNICATIONS INC. Total Check: 224.00 0100073410 06/13/17 19020 WASINGER, JOANN 00091656 06132017_160 17004334 MILEAGE REIMBURSEMENT 122.39 7-01-00-2410-580-00-110 SECRETARY MILEAGE 122.39 C Computer Total Check: 122.39 0100073411 06/13/17 19100 WASINGER, JOEL A 00091657 06132017_358 17004366 MILEAGE REIMBURSEMENT 72.29 7-01-00-2690-580-00-000 CUSTODIAN MILEAGE 72.29 C Computer Total Check: 72.29 0100073412 06/13/17 17817 WASINGER, SARAH A 00091659 06132017_162 17004335 MILEAGE REIMBURSEMENT 27.79 7-01-00-2410-580-00-110 SECRETARY MILEAGE 27.79 C Computer Total Check: 27.79 0100073413 06/13/17 6414 WESTERN EXTRALITE COMPANY 00091664 913030783 17004074 LIGHT BULBS & BALLASTS 244.66 7-01-00-2620-619-00-000 BALLASTS/LIGHT BULBS 244.66 C Computer 00091663 913039131 17004080 PARTS 28.39 7-02-04-2690-619-00-002 PLANT OPERATION / REPAIRS 28.39 C Computer 00091662 913064268 17004158 CEILING FAN 70.07 7-02-05-2690-619-00-002 PLANT OPERATION / REPAIRS 70.07 C Computer 00091661 913016875 17004051 TRANSFORMERS .96 7-01-00-2690-619-00-002 OTH EXP-PLANT OPERATION .96 C Computer 00091661 913016875 17004051 KNOCKOUT CUTTER 12.78 7-20-00-2620-460-00-002 SUPPLIES-BLDG REPAIR 12.78 C Computer 00091669 91312724 17004076 LIGHTING 8,630.98 7-20-00-2620-460-00-002 SUPPLIES-BLDG REPAIR 8,630.98 C Computer 00091668 913159968 17004076 LIGHTING 9,930.27 7-20-00-2620-460-00-002 SUPPLIES-BLDG REPAIR 9,930.27 C Computer 00091667 913135167 17004254 CORD ENDS 38.42 7-01-00-2690-619-00-002 OTH EXP-PLANT OPERATION 38.42 C Computer 00091666 913135555 17004302 LIGHTBULBS 144.60 7-01-00-2620-619-00-000 BALLASTS/LIGHT BULBS 144.60 C Computer 00091665 913114464 17004266 MC CABLES 104.65 7-20-00-2620-460-00-002 SUPPLIES-BLDG REPAIR 104.65 C Computer Total Check: 19,205.78 0100073414 06/13/17 5959 WESTERN SUPPLY COMPANY 00091671 3114967 17003922 SINK PEDAL 53.31 7-01-50-2690-619-00-002 PLANT OPERATIONS / REPAIRS 53.31 C Computer 00091672 3115055 17004075 PVC FITTINGS 47.94 7-01-01-2690-619-00-002 PLANT OPERATIONS / REPAIRS 47.94 C Computer 00091673 3114318 17004075 CREDIT -126.94 7-02-06-2690-619-00-002 PLANT OPERATION / REPAIRS -126.94 C Computer 00091670 3116268 17004183 TOLIET PARTS 64.99 7-01-00-2690-619-00-002 OTH EXP-PLANT OPERATION 64.99 C Computer 00091674 3116001 17004096 PVC PART 14.95 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 23
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073414 06/13/17 5959 WESTERN SUPPLY COMPANY 00091674 3116001 17004096 PVC PART 14.95 7-01-01-2690-619-00-002 PLANT OPERATIONS / REPAIRS 14.95 C Computer 00091675 3116002 17004096 TOOLS 15.37 7-01-01-2690-619-00-002 PLANT OPERATIONS / REPAIRS 15.37 C Computer Total Check: 69.62 0100073415 06/13/17 20281 WINDHOLZ, REBECCA L 00091676 06132017_164 17004336 MILEAGE REIMBURSEMENT 14.02 7-01-50-2320-580-00-001 ADMIN MILEAGE 14.02 C Computer Total Check: 14.02 0100073416 06/13/17 2997 YOUNKER, EVELYN 00091678 06132017_303 17004294 MILEAGE REIMBURSEMENT 38.60 7-32-02-3180-580-00-001 MILEAGE 38.60 C Computer Total Check: 38.60 0100073417 06/13/17 1421 ZODY, ANDREA 00091679 06132017_166 17004206 2ND SEMESTER IN DISTRICT MIELAGE 32.10 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 32.10 C Computer Total Check: 32.10 0100073418 06/13/17 16799 ZWEIFEL, STEPHANIE L 00091681 06132017_363 17004287 MILEAGE REIMBURSEMENT 90.42 7-97-55-1000-890-92-000 STAFF TRAVEL-LOCAL 90.42 C Computer Total Check: 90.42 0100073419 06/13/17 5804 AFFENTRANGER, JANET 00091332 06132017_90 17004269 MILEAGE REIMBURSEMENT 113.85 7-01-00-1000-580-00-000 TEACHER MILEAGE 113.85 A ACH Total Check: 113.85 0100073420 06/13/17 17205 ARMKNECHT, HENRY 00091334 06132017_92 17004237 MILEAGE REIMBURSEMENT 213.15 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 213.15 A ACH Total Check: 213.15 0100073421 06/13/17 6058 BLACKWELL GLORIA 00091347 06132017_95 17004270 MILEAGE REIMBURSEMENT 44.44 7-01-00-1000-580-00-000 TEACHER MILEAGE 44.44 A ACH Total Check: 44.44 0100073422 06/13/17 14710 BOOTH, RENAE 00091348 06132017_96 17004305 MILEAGE REIMBURSEMENT 30.52 7-01-50-2320-580-00-000 MILEAGE - RAC OTHER STAFF 30.52 A ACH Total Check: 30.52 0100073423 06/13/17 3755 BRAUN, JANICE 00091350 06132017_97 17004191 MILEAGE REIMBURSEMENT 391.17 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 391.17 A ACH Total Check: 391.17 0100073424 06/13/17 18147 CARLIN, KYLE D 00091357 06132017_100 17004240 MILEAGE REIMBURSEMENT 1,221.64 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 1,221.64 A ACH Total Check: 1,221.64 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 24
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073425 06/13/17 19631 CHARTIER, LAURA 00091389 06132017_102 17004192 MILEAGE REIMBURSEMENT 232.99 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 232.99 A ACH Total Check: 232.99 0100073426 06/13/17 19534 CREAMER, HOLLY 00091399 06132017_104 17004166 MILEAGE REIMBURSEMENT 47.82 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 47.82 A ACH Total Check: 47.82 0100073427 06/13/17 4585 GINTHER, MELISSA 00091433 06132017_111 17004196 MILEAGE REIMBURSEMENT 589.44 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 589.44 A ACH Total Check: 589.44 0100073428 06/13/17 8028 HOLMES, MONIQUE R 00091518 06132017_348 17004311 MILEAGE REIMBURSEMENT 171.41 7-98-53-1000-890-96-863 TRAVEL / VEHICLE EXPENSE 171.41 A ACH Total Check: 171.41 0100073429 06/13/17 13820 KNOLL, MIA 00091535 06132017_119 17004280 MILEAGE REIMBURSEMENT 40.38 7-01-00-2410-580-00-110 SECRETARY MILEAGE 40.38 A ACH Total Check: 40.38 0100073430 06/13/17 1889 LEE, JACKIE 00091539 06132017_120 17004223 MILEAGE REIMBURSEMENT 111.28 7-97-55-1000-890-92-000 STAFF TRAVEL-LOCAL 111.28 A ACH Total Check: 111.28 0100073431 06/13/17 5818 LEIKER, KENDA 00091542 06132017_123 17004198 MILEAGE REIMBURSEMENT 211.62 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 211.62 A ACH Total Check: 211.62 0100073432 06/13/17 5316 LISMAN, MARCELLA A 00091544 06132017_349 17004312 MILEAGE REIMBURSEMENT 150.27 7-98-51-1000-890-96-863 STAFF MILEAGE 150.27 A ACH 00091544 06132017_349 17004312 MILEAGE REIMBURSEMENT 50.09 7-98-52-1000-890-96-863 STAFF MILEAGE 50.09 A ACH Total Check: 200.36 0100073433 06/13/17 4980 LUTTERS, JEANNINE 00091546 06132017_124 17004264 MILEAGE REIMBURSEMENT 185.01 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 185.01 A ACH Total Check: 185.01 0100073434 06/13/17 2821 MALDONADO, PATTY 00091549 06132017_33 17004120 MILEAGE REIMBURSEMENT 25.15 7-97-55-1000-890-92-000 STAFF TRAVEL-LOCAL 25.15 A ACH Total Check: 25.15 0100073435 06/13/17 15709 NIBLOCK, THERESA 00091566 06132017_338 17004318 MILEAGE REIMBURSEMENT 1,325.94 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 1,325.94 A ACH Total Check: 1,325.94 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 25
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073436 06/13/17 629 PETTY CASH FUND 00091576 06132017_135 17004320 10.50 7-01-30-2710-625-58-000 TURNPIKE TOLLS - ACTIVITY 10.50 A ACH 00091576 06132017_135 17004320 REPLENISH PETTY CASH 6.59 7-01-50-2320-531-00-000 POSTAGE 6.59 A ACH 00091576 06132017_135 17004320 NO SCAN 12.00 7-22-06-2119-610-00-000 MISC. SUPPLIES 12.00 A ACH 00091576 06132017_135 17004320 47.15 7-32-01-3190-890-00-000 MEALS & MILK REFUNDS 47.15 A ACH 00091576 06132017_135 17004320 61.80 7-32-05-3190-890-00-000 MEALS & MILK REFUNDS 61.80 A ACH 00091576 06132017_135 17004320 3.00 7-32-12-3190-890-00-000 MEALS & MILK REFUNDS 3.00 A ACH 00091576 06132017_135 17004320 50.00 7-32-50-3180-680-00-000 MISC. EXPENSE 50.00 A ACH Total Check: 191.04 0100073437 06/13/17 5186 PFANNENSTIEL, JULIE 00091577 06132017_136 17004321 MILEAGE REIMBURSEMENT 29.11 7-01-00-2130-580-00-000 HEALTH MILEAGE 29.11 A ACH Total Check: 29.11 0100073438 06/13/17 1926 PFEIFER, JANA R 00091578 06132017_352 17004348 MILEAGE REIMBURSMENT 82.12 7-98-51-1000-890-96-863 STAFF MILEAGE 82.12 A ACH Total Check: 82.12 0100073439 06/13/17 8940 POKORNY, BECKY 00091580 06132017_138 17004200 MILEAGE REIMBURSEMENT 1,286.98 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 1,286.98 A ACH Total Check: 1,286.98 0100073440 06/13/17 19372 SHARMA RAJ 00091600 06132017_145 17004173 MILEAGE REIMBURSEMENT 588.50 7-24-00-2330-580-00-000 ADMIN. INSERVICE 588.50 A ACH 00091601 06132017_146 17004201 MILEAGE REIMBUSEMENT 291.95 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 291.95 A ACH Total Check: 880.45 0100073441 06/13/17 4605 SMITH, KAREN 00091604 06132017_149 17004246 MILEAGE REIMBURSEMENT 117.01 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 117.01 A ACH Total Check: 117.01 0100073442 06/13/17 17086 SMITH, TORRI 00091605 06132017_150 17004203 MILEAGE REIMBURSEMENT 100.64 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 100.64 A ACH Total Check: 100.64 0100073443 06/13/17 19801 SPROUL, JODI 00091608 06132017_148 17004325 MILEAGE REIMBURSEMENT 87.47 7-01-00-2410-580-00-110 SECRETARY MILEAGE 87.47 A ACH Total Check: 87.47 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 26
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Bank No 01 0100073444 06/13/17 5947 SULLIVAN, JENNIFER M 00091610 06132017_151 17004247 MILEAGE REIMBURSEMENT 1,181.71 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 1,181.71 A ACH Total Check: 1,181.71 0100073445 06/13/17 18899 THOMPSON, ERIC TROY 00091616 06132017_153 17004268 MILEAGE REINBURSEMENT 135.37 7-01-00-1000-580-00-005 TECHNOLOGY - MILEAGE 135.37 A ACH Total Check: 135.37 0100073446 06/13/17 3797 UNRUH, VICKIE 00091632 06132017_154 17004248 MILEAGE REIMBURSEMENT 325.82 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 325.82 A ACH Total Check: 325.82 0100073447 06/13/17 5991 VAHLING, KATHLEEN 00091650 06132017_157 17004249 MILEAGE REIMBURSEMENT 367.28 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 367.28 A ACH Total Check: 367.28 0100073448 06/13/17 15580 WALT, RYAN 00091655 06132017_159 17004250 MILEAGE REIMBURSEMENT 926.73 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 926.73 A ACH Total Check: 926.73 0100073449 06/13/17 4894 WASINGER, KAREN 00091658 06132017_161 17004174 MILEAGE REIMBURSEMENT 558.20 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 558.20 A ACH Total Check: 558.20 0100073450 06/13/17 14435 WENTWORTH, KALEIGH R 00091660 06132017_359 17004350 MILEAGE REIMBURSEMENT 279.27 7-98-53-1000-890-96-863 TRAVEL / VEHICLE EXPENSE 279.27 A ACH Total Check: 279.27 0100073451 06/13/17 446 YOUNG, CAROLYN 00091677 06132017_165 17004205 2ND SEMESTER IN DISTRICT MILEAGE REIM 335.12 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 335.12 A ACH Total Check: 335.12 0100073452 06/13/17 927 ZOLLINGER, JULIE S 00091680 06132017_167 17004251 MILEAGE REIMBURSEMENT 69.12 7-24-00-1000-580-00-000 CERTIFIED/CLASSIFIED MILEAGE 69.12 A ACH Total Check: 69.12 Total Bank: 425,959.81
Total Computer Checks (Including Voids) 413,850.20 Total Manual Checks (Including Voids) .00 Total ACH Checks (Including Voids) 12,109.61 Total Other Checks (Including Voids) .00 Total Electronic Checks (Including Voids) .00 Total Computer Voids .00 Total Manual Voids .00 Total ACH Voids .00 Total Other Voids .00 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 27
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Check Key Date Paid Vendor No / Vendor Name
Claim No Invoice No PO No Description Amount Paid Account No / Description Acct Amt. Status Status Description Total Electronic Voids .00 Grand Total: 425,959.81 Number of Checks: 171 Report Date 06/05/17 U.S.D. NO. 489, ELLIS COUNTY Page No 28
For 06/13/17 - 06/13/17 A/P Detail Check Register FPREG02A
Total Claim By Fund For The Month Of JUN Check Key Minimum Maximum Fund Description Payment Amount 0100073283 0100073445 01 GENERAL FUND 17,165.44 0100073312 0100073414 02 SUPPLEMENT GENERAL FUND 202.01 0100073298 0100073399 05 TEXTBOOK & MATERIALS FUND 105,999.77 0100073403 0100073403 11 AT RISK FUND (4 YR OLD) 559.83 0100073286 0100073413 20 CAPITAL OUTLAY 159,714.21 0100073349 0100073436 22 EXTRA SCHOOL PROGRAM 9,835.67 0100073289 0100073452 24 COOP SPECIAL EDUCATION 22,018.62 0100073337 0100073337 28 DRIVER EDUCATION 1,130.00 0100073291 0100073436 32 NUTRITION SERVICES 26,305.87 0100073360 0100073360 44 SPECIAL EDUCATION 986.51 0100073403 0100073403 68 TITLE IIA TEACHER QUALITY 202.60 0100073293 0100073293 71 TITLE III - ENGLISH LANG LEARNERS 545.42 0100073293 0100073392 73 TITLE I 5,661.37 0100073306 0100073388 74 MIGRANT 385.58 0100073402 0100073403 91 EARLY CHILDHOOD BLOCK GRANT 59,783.04 0100073287 0100073434 97 HEAD START 11,343.14 0100073282 0100073450 98 EARLY HEAD START 4,120.73
Total All Fund 425,959.81 I certify that there is sufficient money available within the combined funds for the purpose included on the attached check register for: JUNE 12TH LIST OF BILLS May 8th Bills Total from Checks Printed $ 425,959.81
Automatic Bank Drafts Payable To Description Fund Sub-Total Total City of Hays Utilities (water & sewer) - ESTIMATE All Funds $ 7,000.00 CenterPoint Energy Utilities (Gas) - ESTIMATE All Funds $ 3,000.00 Culligan Water & Supplies - ESTIMATE Early H-Start $ 100.00 Information Network of Kansas Background Checks - ESTIMATE General Fund $ 400.00 Midwest Energy Utilities (electric & gas) - ESTIMATE All Funds $ 25,000.00 Nex-Tech Telephone Telephone Charges - ESTIMATE All Funds $ 1,200.00 Nex-Tech Wireless Homebased Cell Phones - ESTIMATE Early H-Start 50.00 ECBG 50.00 $ 100.00 Total Estimated Automatic Bank Drafts $ 36,800.00
Payable To Description Fund Sub-Total Total Commerce Bank Commercial Cards Classroom supplies, fuel, training, inservice - ESTIMATE All $ 35,000.00 Harris Credit Card Transaction Fees - ESTIMATE Nutrition $ 400.00 Hays Recreation Commision June Tax Distribution Recreation 32,165.60 Rec Benefit 10,806.87 $ 42,972.47 Mechanical Components Parts - ESTIMATE Nutrition $ 1,000.00 Meyer Laboratory Detergents and Sanitiizers - ESTIMATE Nutrition $ 500.00 Payroll Fund Salaries - End of Year - ESTIMATE All Funds $ 5,750,000.00 Total checks to be printed $ 5,829,872.47
Grand Total of Bills $ 6,292,632.28 Vendor 629 - Petty Cash Fund - Hays U.S.D. #489
Check # Date Vendor Description Expense Line Amount
12438 5/16/2017 Express Toll Bus Tolls 7-01-30-2710-625-58-000 $ 10.50 $ 10.50
12439 5/18/2017 USPS Certified Mail 7-01-50-2320-531-00-000 $ 6.59 $ 6.59
12441 5/31/2017 Sullivan, Heather After School Care Refund - Dexter 7-22-06-2119-610-00-000 $ 12.00 $ 12.00
12434 5/15/2017 Hernandez, Rosalba Meal Refund - Paola 7-32-01-3190-890-00-000 $ 2.35 12435 5/15/2017 Morales, Velia Meal Refund - Karen 7-32-01-3190-890-00-000 $ 8.80 12436 5/15/2017 Kenton, Karla Meal Refund - Riley 7-32-01-3190-890-00-000 $ 30.40 12437 5/15/2017 MeWhinney, Rosa Meal Refund - Rachel 7-32-01-3190-890-00-000 $ 5.60 $ 47.15
12442 5/31/2017 Shaw, Alex Meal Refund - Elizabeth and Victoria 7-32-05-3190-890-00-000 $ 61.80 $ 61.80
12443 5/31/2017 Leiker. Jackie Meal Refund - Jackie Leiker 7-32-12-3190-890-000-00 $ 3.00 $ 3.00
12440 5/19/2017 Commerce Bank Summer Food Program - Start Up Cash 7-32-50-3180-680-00-000 $ 50.00 $ 50.00
$ 191.04 $ 191.04 Surplus Items Early Childhood Connections 15 air purifiers
1 fax machine
USD 489 AGENDA ITEM COVER SHEET
TOPIC: Neighborhood Revitalization Plan Amendment
ACTION REQUESTED: The City of Hays has requested the USD 489 Board of Education to approve the Neighborhood Revitalization Plan Amendment.
NARRATIVE: Staff proposes updating the City’s Neighborhood Revitalization Plan (NRP) which includes amending the size of the eligible area. The proposed amendment will considerably increase the size of the area. Staff proposes including properties that reflect the build-out of Hays as of 1965. By establishing a standard of 50-year old properties in the Neighborhood Revitalization Area, the City will have a bellwether for amending the area from time to time in the future. It is hoped that the amendment presented, along with the newly adopted UDC, will encourage reinvestment in older neighborhoods.
The key changes proposed include the following:
Increase size of Neighborhood Revitalization Area from 209 acres to 1,628 acres. Individual properties in Neighborhood Revitalization Area increased to 4,126. Increase and standardize minimum investment from $5,000 Residential/$15,000 Commercial to $25,000 Residential/$50,000 Commercial projects. Simplify application process. Simplify rebate amortization on residential projects to be the same as commercial projects which is a 95% rebate of increased value each year for 10 years. Establish standard of setting area to include properties at least 50 years old. Elimination of the Neighborhood Revitalization/Downtown Development Review Board within the plan documents.
LEGAL CONSIDERATION: N/A
FINANCIAL CONSIDERATION: Because this is a rebate program, not a tax exemption, property owners in the program receive a rebate of taxes paid. However, the rebate is on the incremental increase in property value resulting from the project, so the City, or other taxing entities, are not giving up current revenues.
OPTIONS:
Option 1: Motion to approve the Neighborhood Revitalization Plan Amendment.
Option 2: Motion to not approve the Neighborhood Revitalization Plan Amendment.
PERSON/STAFF MEMBER(S) MAKING PRESENTATION: John Thissen, Superintendent
ADMINISTRATION RECOMMENDATION: Motion to approve the Neighborhood Revitalization Plan Amendment.
COMMITTEE RECOMMENDATION(S):
ATTACHMENTS: Neighborhood Revitalization Plan Amendment Hays City Commission Work Session Agenda Memo Commission Work Session Agenda Memo
From: Jesse Rohr, P.I.E. Superintendent
Work Session: April 6, 2017
Subject: Neighborhood Revitalization Plan Amendment – Public Hearing
Person(s) Responsible: John Braun, Assistant Director of Public Works
Summary Staff proposes updating the City’s Neighborhood Revitalization Plan (NRP) which includes amending the size of the eligible area. The proposed amendment will considerably increase the size of the area. Staff proposes including properties that reflect the build-out of Hays as of 1965. By establishing a standard of 50-year old properties in the Neighborhood Revitalization Area, the City will have a bellwether for amending the area from time to time in the future. It is hoped that the amendment presented, along with the newly adopted UDC, will encourage reinvestment in older neighborhoods. Staff recommends approval of the resolution adopting the proposed amendments to the Neighborhood Revitalization Plan.
Background Neighborhood Revitalization is a program made available through the passage of K.S.A. 12-17-114. The City of Hays first adopted a Neighborhood Revitalization Plan in 2002. It was last updated in fall of 2008. Until this proposed amendment, the size of the Neighborhood Revitalization Area has not changed. Some years back, the City eliminated the Neighborhood Revitalization/Downtown Development Review Board because it was learned such a board is not necessary to the administration of the program. The proposed amendment would eliminate mention of the board and associated processes. Additionally: 45+ properties have benefited from the Neighborhood Revitalization Program since its inception. January 1, 2016 value of properties in the program – Approx. $4,000,000 209 acres in current Neighborhood Revitalization Area 1,628 acres in proposed Neighborhood Revitalization Area. Appraised value of the current area is $72,151,140 Appraised value of proposed area is $644,777,390. Proposed size of Neighborhood Revitalization Area to reflect 1965 build-out of the City.
Discussion By expanding the Neighborhood Revitalization Area, staff hopes to encourage more redevelopment in older neighborhoods. The recently approved Unified Development Code (UDC) promotes redevelopment in existing areas of the City. Using the flexibility in the UDC, participants in this program receive a monetary benefit for redeveloping and renovating existing properties. Because the credit to the property owner comes from increased property value/increased property taxes, not the amount invested, staff proposes increasing the minimum investment because small investments rarely result in property value increases sufficient to produce a credit. Staff has also involved the Ellis County Appraiser’s Office in this review process to determine if there is a way to improve and simplify the application process. By making these changes, staff hopes to entice more property owners to consider the program.
Key Changes Proposed: Increase size of Neighborhood Revitalization Area from 209 acres to 1,628 acres. Individual properties in Neighborhood Revitalization Area increased to 4,126. Increase and standardize minimum investment from $5,000 Residential/$15,000 Commercial to $25,000 Residential/$50,000 Commercial projects. Simplify application process. Simplify rebate amortization on residential projects to be the same as commercial projects which is a 95% rebate of increased value each year for 10 years. Establish standard of setting area to include properties at least 50 years old. Elimination of the Neighborhood Revitalization/Downtown Development Review Board within the plan documents.
Why Changes Are Proposed: To stimulate new construction and the rehabilitation, conservation or redevelopment of existing properties, in particular, commercial redevelopment, owner-occupied single family homes and purpose built multi-family housing in the neighborhood revitalization area To promote new development and redevelopment language in the Unified Development Code (UDC). To use the UDC and building related codes to ensure any redevelopment or development protects the public health, safety or welfare of the residents of the City of Hays To provide technical assistance to people looking to buy and develop or redevelop properties in a flood plain To simplify the rebate procedure for residential properties To establish realistic minimum investment standards
Goal of Amendment Process: To provide the City Commission with the necessary background to determine the proposed Neighborhood Revitalization Area meets one or more of the conditions to be designated as a “neighborhood revitalization area”. Staff has determined the expansion of the Neighborhood Revitalization Area meets the third qualification and some individual buildings meet the first and second qualifications. These specific conditions and qualifications listed in K.S.A. 12-17,115 are included in the agenda packet for review.
Amendment Process: Amending the Neighborhood Revitalization Area will require a process similar to that used to establish the area in 2002 and update it in 2008. City Commission holds public hearing on the amended Neighborhood Revitalization Plan. City Commission approves resolution adopting the amended Neighborhood Revitalization Plan. Ellis County Commission considers resolution supporting amended Neighborhood Revitalization Plan. USD #489 considers resolution supporting amended Neighborhood Revitalization Plan.
At the March 20, 2017 Planning Commission meeting, staff presented the draft NRP to the Planning Commissioners and received positive feedback. There were no issues with the proposal, except, “Why aren’t we going even bigger yet?” Staff explained the reasoning for the proposed area to the Planning Commission (1965 City Limits – age of area and Statutory limits) and informed them that the area could again be modified in the future if warranted. The Planning Commission thinks the changes, and the program as a whole, is a great tool to promote reinvestment within the defined boundary and would like to see it utilized even more.
Legal Consideration There are no known legal obstacles to proceeding as recommended by City Staff.
Financial Consideration Because this is a rebate program, not a tax exemption, property owners in the program receive a rebate of taxes paid. However, the rebate is on the incremental increase in property value resulting from the project, so the City, or other taxing entities, are not giving up current revenues.
Options Approve a resolution adopting the proposed amendments to the Neighborhood Revitalization Plan as submitted. Offer alternative options and direction of the Plan. Do nothing.
Recommendation Staff recommends approval of the resolution adopting the proposed amendments to the Neighborhood Revitalization Plan.
Action Requested Conduct a public hearing and consider approving a resolution adopting the amended Neighborhood Revitalization Plan.
Supporting Documentation Resolution Revised draft copy of the Neighborhood Revitalization Plan.
Neighborhood Revitalization Plan Amendment What is the Neighborhood Revitalization Program? The Neighborhood Revitalization Program, or NRP, is a program that offers property tax rebates as an incentive to property owners in an attempt to promote the development, conservation or revitalization of those properties within the defined boundary of the program. Rebates are provided based on “value-added” after project completion. Current Neighborhood Revitalization Area -First implemented January 1, 2002 -Renewed/amended in 2003 and 2008 -Current area is 209 acres in size. Hadley Center Property and Hays Planning Mill properties were added in 2003. -45 properties have benefitted from the Neighborhood Revitalization Plan since establishment. -Appraised value of current area $72,151,140 -Appraised value of proposed area $644,777,390 Proposed Expanded Neighborhood Revitalization Area -Current Area is inside the blue line (About 200 acres) -Proposed area is shaded red. Size of Proposed Area 1,628 acres. -Proposed area reflects the build- out of Hays in 1965 which equates to properties ~50 old or older. -Goal is to: • improve commercial • promote owner occupied housing and purpose built multi-family housing in an area where single family houses are already transitioning to single family rental housing. 417 W 13th Duplex
110 E 14th Single family rental Gutch’s Restaurant
Glassman, Bird, Brown & Powell Attorneys 100 E 5th Multi-family
308 W 7th Multi- family Salon 1007
Gella’s Diner Key Changes Proposed:
Increase size of Neighborhood Revitalization Area from 209 acres to 1,628 acres. Increase and standardize minimum investment from $5,000 Residential/$15,000 Commercial to $25,000 Residential/$50,000 Commercial projects. Simplify application process. Establish a clear appeals process in the event it is necessary Establish delinquency criteria which would make an applicant ineligible for the current year rebate if the deadline is not met. Modify the residential from rebate from a sliding scale to a flat 65% rebate. Sample Rebate Calculation Assume --$100,000 Home Assessed Value $100,000 Investment $200,000 New Assessed Value Value Added = $100,000 Total 10 Year Rebate Using Sliding Rate: Total 10 Year Rebate at 95%/Year: $11,512 Year 1 - $1,151 (95%) Year 2 - $1,151 (95%) Year 3 - $1,151 (95%) Total 10 Year Rebate at 65%/Year: Year 4 - $969 (80%) Year 5 - $848 (70%) $7,877 Year 6 - $727 (60%) =$7,695 Year 7 - $606 (50%) Year 8 - $485 (40%) Year 9 - $364 (30%) Year 10 - $242 (20%) Amendment Process
►The City Commission held a public hearing and approved a resolution.
►Ellis County and USD #489 must approve resolutions approving of the amendments to the Neighborhood Revitalization Plan.
City of Hays HAYS PUBLIC SCHOOLS Ellis County, Kansas USD 489 Questions? USD 489 AGENDA ITEM COVER SHEET
TOPIC: Approval of the Federal Meal Program for 2017-2018
ACTION REQUESTED: The administration requests board approval for the 2017-2018 Federal Meal Program.
NARRATIVE: The Kansas State Department of Education requires boards of education to adopt the Federal Meal Program annually. The Federal Meal Program outlines procedures and guidelines for the USD 489 Nutrition Services Department.
LEGAL CONSIDERATION: N/A
FINANCIAL CONSIDERATION: N/A
OPTIONS:
Option 1: Motion to approve the Federal Meal Program for the 2017-2018 school year.
Option 2: Motion to not approve the Federal Meal Program for the 2017-2018 school year, and provide the administration with alternative direction.
PERSON/STAFF MEMBER(S) MAKING PRESENTATION: Jessica Younker, Director of Nutrition Services
ADMINISTRATION RECOMMENDATION: Motion to approve the Federal Meal Program for the 2017-2018 school year.
COMMITTEE RECOMMENDATION(S): N/A
ATTACHMENTS: Federal Meal Program Agreement 2017-2018 Child Nutrition & Wellness Kansas State Department of Education
2018 PROGRAM AGREEMENT National School Lunch Program, School Breakfast Program, Special Milk Program, Afterschool Snack Program, Cash-in-lieu-of Commodities, Child and Adult Care Food Program, At-Risk Afterschool Meals, Fresh Fruit and Vegetable Program, Summer Food Service Program and Seamless Summer Option Instructions: 1. Two copies of this agreement must be completed, signed and submitted to Child Nutrition & Wellness, Kansas State Department of Education (KSDE), Landon State Office Building, 900 SW Jackson Street, Suite 251, Topeka, KS 66612-1212. Original signatures are required. A signature stamp is acceptable only if it is registered with the Kansas Secretary of State. 2. When this agreement is approved, a copy will be returned for the Sponsor's files.
Please type or print.
Sponsor Number Sponsor Name
Agreement Sections Agreement Sections...... 1 A. Additional Documents Incorporated Into this Agreement ...... 2 B. Definitions ...... 2 C. Statement of Agreement ...... 7 D. Requirements for All Programs ...... 8 E. Financial Management ...... 9 F. Purchasing ...... 10 G. Accountability, Collection Procedures and Reimbursement Claims ...... 11 H. Record Keeping ...... 12 I. Reduced Price and Free Policy ...... 13 J. Direct Certification for Child Nutrition Program Free Benefits ...... 16 K. Civil Rights ...... 17 L. Menu Planning Requirements ...... 18 M. Meal Requirements ...... 18 N. Offer vs Serve ...... 19 O. Professional Standards Rule ...... 19 P. Afterschool Snack Program Requirements ...... 19 Q. Child and Adult Food Program-At-Risk Afterschool Meals Requirements ...... 20 R. Special Milk Program Requirements ...... 20 S. Fresh Fruit and Vegetable Program Requirements ...... 21 T. Summer Food Service Program or Seamless Summer Option Requirements ...... 21 U. Residential Child Care Institution (RCCI) Requirements ...... 22 V. Provision 2 ...... 22 W. Community Eligibility Provision ...... 23 X. Smart Snacks in Schools Rule ...... 23 Y. Wellness Policy Requirements ...... 24 Z. General Contractual Provisions ...... 25
2018 Program Agreement for School Nutrition Programs
A. Additional Documents Incorporated Into this Agreement The following separate documents are incorporated herein by reference and are a part of this agreement. The Sponsor shall complete these documents using instructions provided by Child Nutrition & Wellness, Kansas State Department of Education (KSDE). The Sponsor agrees to seek approval from KSDE prior to using a modified version of any form or attachment listed below.
All School Nutrition Programs (via the KN-CLAIM computer system): Sponsor Application Site Application(s) Monthly/Annual Financial Report Wellness Impact Tool Food Safety Training Record Pre Verification Worksheet Post Verification Results Community Eligibility Provision Notification
National School Lunch Program (NSLP), School Breakfast Program (SBP), Cash-in-lieu-of Commodities: Form 3A Letter to Household Form 3B: Application Packet for Free & Reduced Price School Meals Form 3D: Notification of Eligibility Determination Form 3E: Consent for Disclosure Form 3F: Announcement of Child Nutrition Programs Form 3G: Change of Authorized Representative Form 7A: Letter to Household about Direct Certification Form 8D: Letter to Household about Selection for Verification Form 8M: Letter to Household about Benefit Decrease Form 18A: Letter to Household about Community Eligibility Provision Paid Lunch Equity Tool Procurement Plan and Code of Conduct Meal Charge Policy
Special Milk Program (SMP) - Paid and Free Milk: Form 3H: Special Milk Only – Application Packet for Free Milk Form 3J: Special Milk – Information for Households with Kindergarten or Pre-K Students Form 3D: Notification of Eligibility Determination Form 3E: Consent for Disclosure Form 3F: Announcement of Child Nutrition Programs Form 3G: Change of Authorized Representative Form 7A: Letter to Household about Direct Certification Form 8M: Letter to Household about Benefit Decrease
B. Definitions For the purpose of this agreement, the following definitions apply.
1. Adult: A person who meets any of the following criteria: (a) a staff member or employee of a school, including all faculty, supervisory, and other personnel, or (b) a person who is 21 years of age or older, or (c) a person who is not a student of high school grade or under.
"Adults enrolled for care and training" means (a) students enrolled in school classes above the 12th grade level, and (b) all persons 21 years or older receiving care and training as enrollees of institutions.
2. Afterschool Snack Program: The National School Lunch Program (NSLP) offers cash reimbursement to help schools serve snacks to children after their regular school day ends.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 2 2018 Program Agreement for School Nutrition Programs
3. At-Risk Afterschool Meals: The At-Risk Afterschool Meals component of the Child and Adult Care Food Program (CACFP) offers Federal funding to afterschool programs that serve a meal or snack to children in low-income areas.
4. Categorically Eligible Child: A child who is eligible for free meals benefits because they, or any household member, receive benefits under Assistance Programs or the child is designated as a member of the Other Source Categorically Eligible Programs. An individual child’s eligibility under any of the Other Source Categorically Eligible Programs does not convey to other children in the household. There are two ways a child may be classified as categorically eligible: a) Through participation in Assistance Programs- Food Assistance (FA), Temporary Assistance to Children (TAF), or the Food Distribution Program on Indian Reservations (FDPIR)- (a child or any member of the household, receives benefits as determined through direct certification or an application with appropriate case numbers); or b) Through Other Source Categorically Eligible designation: A child enrolled in a Head Start or Even Start program on the basis of meeting that program’s low-income criteria A homeless child as determined by the Sponsor’s homeless liaison or by the director of a homeless shelter A migrant child as determined by the State A runaway child who is receiving assistance from a program under the Runaway and Homeless Youth Act and is identified by the local educational liaison A foster child who is under the legal responsibility of a foster care agency or court
5. Child: (a) A student of high school grade or under as determined by the State, who is enrolled in an educational unit of high school grade or under as described in paragraphs (a) and (b) of the definition of “school”, including students who are mentally or physically handicapped as defined by the State and who are participating in a school program established for the mentally or physically disabled; or (b) a person under 21 chronological years of age who is enrolled in an institution or center as described in paragraph (c) of the definition of “school”.
6. Child Nutrition Programs (CNP): The following Federal CNPs are administered at the State-level by KSDE: National School Lunch Program, School Breakfast Program, Special Milk Program, Cash-in- lieu-of Commodities, Child and Adult Care Food Program, Fresh Fruit and Vegetable Program, Seamless Summer, and Summer Food Service Program. The Afterschool Snack Program is a provision of the National School Lunch Program. At-Risk Afterschool Meals (snack and/or supper) is a provision of the Child and Adult Care Food Program.
7. Community Eligibility Provision (CEP): An alternative to household applications for free and reduced price meals in Sponsors and schools in high poverty areas. To be eligible, sponsors and/or schools must meet a minimum level (40%) of identified students for free meals in the year prior to implementing CEP; agree to serve free lunches and breakfasts to all students; not collect free and reduced price applications from households in participating schools and agree to cover with non-Federal funds any costs of providing free meals to all students above amounts provided in Federal assistance. Reimbursement is based on claiming percentages derived from the identified student percentage.
8. Competitive Food: All food and beverages other than meals reimbursed under programs authorized by the Richard B. Russell National School Lunch Act and the Child Nutrition Act of 1966 available for sale to students on the School Campus during the School Day. School Day means, for the purpose of competitive food standards implementation, the period from the midnight before, to 30 minutes after the end of the official school day. School Campus means, for the purpose of competitive food standards implementation, all areas of the property under jurisdiction of the school that are accessible to students during the school day.
9. DCF: Department of Children and Families is the State agency (formerly SRS) that administers the Food Assistance Program (previously known as Food Stamps) and Temporary Assistance to Families (TAF).
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 3 2018 Program Agreement for School Nutrition Programs
10. Direct Certification: The process of determining children eligible for free benefits based on documentation obtained directly from the appropriate State or local agency or other individual authorized to certify that the children are members of a household receiving Food Assistance or assistance under FDPIR or TAF. Children certified as foster children, homeless, migrant, runaway or income-eligible for Head Start/Even Start are also directly certified.
11. FDPIR: Food Distribution Program on Indian Reservations.
12. Federal fiscal year: A period of twelve months beginning with October 1 of any calendar year and ending with September 30 of the following calendar year.
13. Food service area: The cafeteria or any other areas in the school where reimbursable meals are prepared, served, and/or eaten.
14. Foster Child: A child whose care and placement is the responsibility of an agency that administers a State plan under part B or E of title IV of the Social Security Act, or a foster child who a court has placed with a caretaker household. These provisions only apply to children formally placed in foster care by a State child welfare agency or a court. They do not apply to informal arrangements such as caretaker arrangements or permanent guardianship placements that may exist outside of or as a result of State or court based systems. Whether placed by the State child welfare agency or a court, in order for a child to be considered categorically eligible for free meals, the state must retain legal custody of the child. A foster child is categorically eligible for free meals without further application. For purposes of determining eligibility for school meals for other children in the household, the foster child is considered a member of the household in which they reside. The foster child’s income is only considered when the foster family applies for meal benefits for the non-foster children in the household.
15. Free meal: A meal served in the National School Lunch Program or School Breakfast Program to a child eligible for benefits under 7 CFR Part 245. Neither the child nor any member of the household pays or is required to work in the school or in the school’s food service.
16. Free milk: Milk served in the SMP to a child eligible for free milk under 7 CFR Part 245. Neither the child nor any member of the household pays or is required to work in the school or in the school’s food service.
17. Fresh Fruit & Vegetable Program (FFVP): The Fresh Fruit and Vegetable Program provides all students in selected elementary schools with free fresh fruits and vegetables during the school day.
18. Homeless: A child is considered homeless if she/he is identified as lacking a fixed, regular and adequate nighttime residence by the Sponsor’s homeless liaison, or by the director of a homeless shelter.
19. KSDE: As used in this agreement, KSDE refers to the Child Nutrition & Wellness Section of the Kansas State Department of Education.
20. Income: All money received by or accruing to the nonprofit food service program including, but not limited to, children's payments, adults’ payments, earnings on investments, other local revenue, State reimbursement and Federal reimbursement.
21. Income Eligibility Guidelines: Household size and income levels prescribed annually by the U.S. Secretary of Agriculture for determining eligibility for reduced price and free meals and for free milk. The free guidelines are at or below 130 percent of the Federal poverty guidelines and the reduced price guidelines are between 130 and at or below 185 percent of the Federal poverty guidelines.
22. Independent Review of Applications: Sponsors that demonstrate high levels of, or a high risk for administrative error associated with certification, verification and other administrative processes during an administrative review will be required to conduct an independent review of initial eligibility determinations for free and reduced price school meal applications for accuracy prior to notifying households of eligibility.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 4 2018 Program Agreement for School Nutrition Programs
23. Local Educational Agency (LEA): The public board of education or other public or private nonprofit authority legally constituted within a State for the administrative control of public or nonprofit schools in a political subdivision of a State. An administrative agency or a combination of school districts or counties that is recognized by the State. Any other public or private nonprofit institution or agency having administrative control and direction of a public or private nonprofit school or residential child care institution
24. Long-term care facility: Any hospital, skilled nursing facility, intermediate care facility, or distinct part thereof, which is intended for the care of children confined for thirty (30) days or more.
25. Meals: Food served at a school under the indicated program(s) which meets the applicable nutritional requirements set forth in this agreement in Section M, Meal Requirements. The term "meals" refers to lunch and/or breakfast, whichever is applicable.
26. Migrant: A child who is enrolled in the migrant education program (MEP) as determined by the state or local MEP coordinator.
27. Net cash resources: All money that is available to the Sponsor for the nonprofit food service program less accounts payable. Cash resources include, but are not limited to, cash on hand, cash receivable, accrued earnings on investments, cash on deposit and the value of stocks, bonds or other negotiable securities.
28. Non-pricing program: A program that provides meals/milk at no separate charge to children.
29. Nonprofit food service: Food service operations conducted by the Sponsor principally for the benefit of children. All income from the nonprofit food service program is used solely for the operation or improve- ment of such program.
30. Nonprofit private school: A nonpublic school exempt from income tax under section 501(c)(3) of the Internal Revenue Code of 1954, as amended.
31. Overt identification: Any action that may result in a child being recognized as potentially eligible to receive or certified for free or reduced price meals or free milk. Sponsors must assure that a child’s eligibility status is not disclosed at any point in the process of providing free or reduced meals, including notification of the availability of free or reduced price benefits; certification and notification of eligibility; provision of meals in the cafeteria; the point of service; and through method of payment.
32. Point-of-service: The point in the food service operation where a determination can accurately be made that a reimbursable paid, reduced price or free meal/snack has been served to an eligible child. In most cases, the "point of service" must be at the end of the serving line, since that is generally the only place where it can be determined that a reimbursable meal/snack has been served.
33. Pricing program: A program that sells meals/milk to children. This includes any program in which maximum use is made of CNP reimbursement payments to lower the price children would otherwise pay for meals/milk.
34. Reduced price meal: A breakfast priced at 30 cents or less, a lunch priced at 40 cents or less, or an after school snack priced at 15 cents or less and provided to a child eligible for reduced price benefits under 7 CFR Part 245.
35. Residential Child Care Institution (RCCI): Any distinct part of a public or nonprofit private institution that (1) maintains children in residence; (2) operates principally for the care of children; and (3) if private, is licensed by the State or local government to provide residential child care services under the appropriate licensing code. RCCIs are included in the regulatory definition of “school” for the Child Nutrition Programs.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 5 2018 Program Agreement for School Nutrition Programs
36. Runaway: A runaway child who is receiving assistance from a program under the Runaway and Homeless Youth Act and is identified by the Sponsor’s homeless liaison.
37. School: an educational unit of high school grade or under, recognized as part of the educational system in the State and operating under public or nonprofit private ownership in a single building or complex of buildings; any public or nonprofit private classes of preprimary grade when they are conducted in the aforementioned schools; any public or nonprofit private residential child care institution, or distinct part of such institution, which operates principally for the care of children, and, if private, is licensed to provide residential child care services under the appropriate licensing code by the State or a subordinate level of government, except for residential summer camps which participate in the Summer Food Service Program for Children, Job Corps centers funded by the Department of Labor, and private foster homes.
38. School week: The period of time used to determine compliance with the nutrition standards and the appropriate calorie and nutrient levels as specified in 7CFR 210.10. In a school, the period shall be a normal school week of four or five consecutive days. However, to accommodate shortened weeks resulting from holidays and other scheduling needs, the period shall be a minimum of three consecutive days and a maximum of seven consecutive days. Weeks in which school meals are offered less than three times shall be combined with either the previous or the following week.
39. School year: The period between July 1 and June 30
40. Senior high school students: Students (a) of a high school grade level as determined by the Kansas State Board of Education, and (b) enrolled in a “school” as defined in this agreement.
41. Snacks: Meal supplements, as described in Section P and Q of this agreement, served after school to children enrolled in an approved after school care program.
42. Special Milk: Milk served to children, enrolled in a school, for whom no other Child Nutrition Program is available (e.g., split-session kindergartens and schools that provide only milk).
43. Split-session: An educational program operating for approximately one-half of the normal school day.
44. Sponsoring Food Authority (Sponsor herein): The governing body which is responsible for the administration of one or more schools and which has the legal authority to operate a Federal Child Nutrition Program therein.
45. State fiscal year: A period of twelve months beginning with July 1 of any calendar year and ending with June 30 of the following calendar year.
46. Summer Food Service Program (SFSP): Meals that are served to children when school is out.
47. TAF: Temporary Assistance to Families
48. USDA: United States Department of Agriculture
49. Verification: Confirmation of eligibility for reduced price or free Child Nutrition Program benefits. At a minimum, verification shall include confirmation of income eligibility, participation in the Food Assistance Program, or current receipt of TAF or FDPIR benefits.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 6 2018 Program Agreement for School Nutrition Programs
C. Statement of Agreement This agreement is entered into by the Child Nutrition & Wellness Section of the Kansas State Department of Education (hereinafter referred to as “KSDE”) and the Sponsoring Food Authority named on page one of this document (hereinafter referred to as “Sponsor”) in order to implement one or more of the Federal Child Nutrition Programs in the Sponsor‘s school(s) as indicated on the Site Application for each school. KSDE and the Sponsor mutually agree as follows.
1. This agreement shall be effective starting on the month specified on the Sponsor Application for the programs indicated on each of the Sponsor’s approved Site Applications, and shall continue until modified or terminated in the manner prescribed herein.
2. This agreement may be terminated upon ten (10) days written notice on the part of either party hereto, and KSDE may terminate this agreement upon receipt of evidence that the Sponsor has not fully complied with the terms and conditions of this agreement or of any applicable laws or regulations. Any termination of this agreement by KSDE shall be in accordance with applicable laws and regulations. 3. The terms of this agreement shall not be modified or changed in any way other than by the consent in writing of both parties hereto.
4. KSDE shall promptly notify the Sponsor of any change in the minimum meal requirements or the assigned rates of reimbursement.
5. KSDE shall, to the extent that funds are available, disburse reimbursement to the Sponsor promptly and equitably for reimbursable meals, snacks and Special Milk served to enrolled children participating in the programs indicated on their respective school’s approved Site Application. Such reimbursement payments are subject to the following limitations. a. Lunch reimbursement paid to the Sponsor shall not exceed the number of paid, reduced price and free lunches served to eligible children multiplied by the reimbursement rate for each category of lunch. b. Regular Breakfast reimbursement rates are paid to Sponsors for schools not participating in the Severe Need option of the School Breakfast Program. Regular breakfast reimbursement paid to the Sponsor shall not exceed the number of paid, reduced price and free breakfasts served to eligible children multiplied by the regular breakfast reimbursement rate for each category of breakfast. c. Severe Need Breakfast reimbursement rates are paid to Sponsors for schools that are participating in the Severe Need option of the School Breakfast Program. During any fiscal year, reimbursement paid to the Sponsor for breakfasts served in approved Severe Need schools shall not exceed the number of reduced price and free Severe Need breakfasts served multiplied by the applicable Severe Need breakfast reimbursement rate. d. Cash-in-lieu-of Commodities reimbursement shall be paid for each reimbursable lunch served. e. Afterschool Snack Program reimbursement paid to Sponsors shall not exceed the number of paid, reduced price and free snacks served to eligible children multiplied by the reimbursement rate for each category of snack. Snacks served at site eligible programs shall be reimbursed at the free snack reimbursement rate. f. Special Milk reimbursement shall be paid to Sponsors for each half-pint milk unit served to students qualifying to participate in the Special Milk Program. Reimbursement for paid milk shall not exceed the number of paid units served to students multiplied by the reimbursement rate. Reimbursement for free milk shall not exceed the number of free units served to students multiplied by the average cost per half-pint unit. g. Fresh Fruit and Vegetable Program reimbursement shall be paid to Sponsors for school(s) participating. Reimbursement shall be no less than $50 and not exceed $75 per student for the school year for the purchase of fresh fruits and vegetables and limited non-food costs. h. Summer Food Service Program reimbursement shall be paid to Sponsors for each summer meal (breakfast, am snack, lunch, pm snack, supper) served to students at sites qualified to participate in the summer food service program. i. Seamless Summer Program – free reimbursement shall be paid to Sponsors for up to 2 summer meals (breakfast, a.m. snack, lunch, pm snack, supper) daily served to students at open school sites qualified by Summer Food Service Program site qualifications. j. Child and Adult Care Food Program – reimbursement shall be paid to Sponsors for each meal or snack served to children at sites qualified to participate in the Child and Adult Care Food Program including At-Risk Afterschool Meals.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 7 2018 Program Agreement for School Nutrition Programs
6. KSDE will distribute annually a public media release to local news media and the employment offices statewide. The sponsor will distribute the public media release to any major employers who are contemplating large layoffs in the attendance area of the sponsor.
D. Requirements for All Programs The Sponsor agrees to:
1. Comply with all provisions of the following that are applicable to the conduct of any Federal Child Nutrition Program in which the Sponsor participates: Chapter 7 Code of Federal Regulations (7CFR) Parts 210, 215, 220, 225, 226, 240, 245, and 250; 7CFR Part 3015; 7CFR Part 3016 or 3019 as applicable; Chapter 2 Code of Federal Regulations (2CFR) Part 200 as applicable; instructions and guidance issued by USDA or KSDE; statutes of the State of Kansas; regulations of the Kansas State Board of Education; and provisions of this agreement.
2. Certify that each school, camp or child care institution, for which a Site Application is submitted, is nonprofit and exempt from Federal income tax under the Internal Revenue Code as amended.
3. Add, modify or inactivate a site by notifying KSDE of changes needed on the Site Application form. Additions or inactivation of sites may be made only at the beginning of a calendar month.
4. Designate an authorized representative who is fully empowered and has responsibility to: enter into any agreement with KSDE; review and analyze meal/snack/milk counts to ensure accuracy; and prepare and sign program documents, program reports, and reimbursement claims pertaining to implementation and operation of the programs. If the authorized representative changes, the Sponsor shall promptly report the change to KSDE.
5. No exempt fundraiser foods or beverages may be sold in competition with school meals in the food service area during the meal service.
6. Implement the Smart Snacks in School Nutrition Standards for competitive foods sold on the school campus during the school day and comply with the exempt fundraiser limit set by the Kansas State Board of Education. There are no frequency limits on fundraisers during which food items that meet the nutrition standards are sold; nor are there any limits on non-food fundraiser activities.
7. Assure that proceeds from the sale of all competitive foods accrue to the food service fund, to the school, or to approved student organizations.
8. Provide students adequate time to eat. Allow a minimum of 15 minutes from the time a student receives a lunch until he/she is required to leave the food service area. KSDE recommends allowing at least 25 minutes for students to get lunch, eat and pass to class. Allow a minimum of 10 minutes from the time a student receives a breakfast until he/she is required to leave the food service area. KSDE recommends allowing at least 20 minutes for students to get breakfast, eat and pass to class. Allow students time to wash their hands before eating and to clean up after eating.
9. Maintain necessary facilities for storing, preparing, and serving food.
10. Adhere to proper sanitation, health and food handling standards in conformance with all applicable KSDE, Kansas State Board of Education, State, and Federal laws, regulations and policies. Correct any discrepancies found by health officials or KSDE.
11. Organize and implement activities that involve students and parents in the School Nutrition Program.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 8 2018 Program Agreement for School Nutrition Programs
12. Require all persons (employees or other persons under the supervision of the Sponsor) who come in regular contact with students to submit a health certification signed by a person licensed in any state to practice medicine or surgery. The certificate must indicate that such person is free from a condition that would conflict with the health, safety, or welfare of the students and that freedom from TB has been established by a chest X-ray or negative skin test. Additional certification may be required whenever the Sponsor has reason to believe that such a person is suffering from an illness that might be detrimental to the health of students.
13. If a contract is made with a food service management company or other commercial enterprise for the preparation or delivery of food, the Sponsor shall maintain responsibility to KSDE for compliance with all statutes, rules, and regulations of the program and any revocations, amendments, or supplements thereto.
14. Provide timely and complete responses to requests from KSDE for corrective action or required information. If the Sponsor has not responded to KSDE’s satisfaction within 30 days of the due date, the Sponsor’s reimbursement may be withheld until such time as the Sponsor complies with the request.
15. Require cooperation with the Department of Agriculture officials and contractors conducting evaluation and research.
16. Certify that required training is completed. Participate in Administrative Training (which includes mandatory annual Civil Rights training) as offered by KSDE, Child Nutrition & Wellness. Maintain current food safety training for all child nutrition personnel.
17. Follow the most recent guidance in KSDE’s publication, Food Service Facts, and in Update Memos posted on the KSDE website at www.kn-eat.org.
18. Sponsors are required by NSLP regulations (7 Code of Federal Regulations 210.12(d)(2)) to conduct annual outreach to households about free meals or snacks available from SFSP sites during the summer. The outreach information must be provided to households prior to the end of each school year, so this information may not be distributed via the annual school meals application packet. The information may be distributed prior to the end of each school year by any means normally used to communicate with households, for example email or website.
19. Sponsors that have one or more sites that offer the SBP are required by federal program regulations (7 Code of Federal Regulations 210.12(d)(1)) to inform families about the availability of the breakfast program. This information must be sent to households prior to or at the beginning of each school year, so it may be included in the annual school meals application packet. In addition, schools should send reminders regarding the availability of the SBP multiple times throughout the school year. Schools can provide reminders to children through their public address systems in schools or through means normally used to communicate with the households of enrolled children. Other acceptable outreach activities may include developing or disseminating printed or electronic material to families and school children. For example, information about the SBP should be posted on the school’s website.
E. Financial Management The Sponsor agrees to:
1. Establish a fund called the "Food Service Fund," consisting of all money deposited therein or transferred thereto according to law.
2. Maintain a positive cash balance in the Food Service Fund.
3. Credit all revenue received by the Sponsor for food service and from charges for food service to the Food Service Fund.
4. Pay expenses attributable to the Sponsor’s food service from the Food Service Fund.
5. Transfer no money from the Food Service Fund to any other fund.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 9 2018 Program Agreement for School Nutrition Programs
6. Operate a nonprofit School Nutrition Program.
7. Use only program income from sources other than Federal, State, or children's payments to pay for: wages or benefits of teachers or regularly employed administrative personnel for supervision of the program passenger automotive equipment land acquisition or construction of buildings alterations to existing buildings
8. Limit net cash resources to an amount that does not exceed three months average expenditures for the Sponsor’s nonprofit food service program. KSDE shall monitor the net cash resources of the nonprofit food service program of the Sponsor. In the event that such resources exceed three months average expenditures for the Sponsor's nonprofit food service program, KSDE may require the Sponsor to reduce student meal prices, improve food quality, or take other actions to improve the nonprofit food service program. In the absence of any such action, KSDE shall adjust reimbursement rates paid to the Sponsor.
9. Establish a Meal Charge Policy approved by the local board of education and upload in KN-CLAIM as part of the annual program renewal process. Sponsors must make reasonable efforts to collect delinquent debt within a reasonable timeframe and determine the process and timeframe for collecting delinquent debt and include in the written policy. Sponsors must also determine when delinquent debt is uncollectable and will be considered bad debt, transfer funds for bad debt to the food service account from non-federal sources, assume costs of on-going collection fees and legal fees, if applicable, and maintain records related to bad debt (SP 46-2016).
10. The local Meal Charge Policy must be communicated in writing to all households at the start of the school year and to families that transfer in during the school year. Sponsors must communicate to all staff responsible for enforcing any aspect of the policy and maintain records related to the meal charge policy including the written policy, and documentation of the methods used to communicate the policy to households and to staff responsible for policy enforcement. (SP 46-2016).
11. Ensure sufficient funds are provided to the nonprofit school food service account for meals served to students not eligible for free or reduced price meals. There are two ways to meet this requirement: either through the prices charged for “paid” meals or through other non-Federal sources provided to the nonprofit school food service account (7 CFR 210.14(e)).
F. Purchasing The Sponsor agrees to:
1. Comply with the “Buy American” provision of Section 104(d) of the William F. Goodling Child Nutrition Reauthorization Act of 1998 and regulations implementing the law’s requirements as follows: To the maximum extent practicable, the Sponsor shall purchase domestic commodities or products for use in meals served under the National School Lunch Program and the School Breakfast Program. Section 12(n) of the National School Lunch Act (NSLA) defines “domestic commodity or product” as an agricultural commodity that is produced in the United States and a food product that is processed in the United States using substantial agricultural commodities that are produced in the United States. “Substantial” means that over 51 percent of the final processed product consists of agricultural commodities that were grown domestically. Products from Guam, American Samoa, Virgin Islands, Puerto Rico, and the Northern Mariana Islands are allowed under this provision as territories of the United States.
2. When nonprofit food service account funds are used, procurement transactions for food products on the commercial market must comply with the Buy American provision (7 CCFR part 210.2(d)), whether food products are purchased by Sponsors or entities that are purchasing on their behalf.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 10 2018 Program Agreement for School Nutrition Programs
3. The Buy American provision must be included in all product specifications, bid solicitations, requests for proposals, contracts, purchase orders, and other procurement documents issued and applies to all money expended from the Sponsor’s Food Service Fund. Sponsors are required by 2 CFR 200.318(b) to monitor contractor performance to ensure compliance with all contractual requirements including the Buy American provision.
4. Use Cash-in-lieu-of Commodities only to obtain foods for use during the State fiscal year in which the funds are made available. Cash-in-lieu-of Commodities is to be used only for the food service programs of those schools of the Sponsor participating in the lunch and breakfast programs.
5. Purchase foods designated as plentiful by KSDE or USDA in the largest quantities as may be efficiently utilized in the food service program.
6. Maintain a written code of standards of conduct for staff awarding and administering the contract. No employee, officer or agent shall participate in selection, or in the award or administration of a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved. The officers, employees or agents will neither solicit nor accept gratuities, favors or anything of monetary value from contractors or potential contractors.
7. Sponsors may use geographic preference when purchasing unprocessed locally grown and locally raised agricultural products.
8. Follow Federal (2 CFR 200, 7CFR 3015), State or local purchasing requirements, whichever are more stringent.
9. A procurement plan and code of conduct must be uploaded into KN-CLAIM as a part of Program Renewal and reviewed by KSDE annually.
G. Accountability, Collection Procedures and Reimbursement Claims The Sponsor agrees that:
1. The procedure(s) for each school to collect from students who pay for their meals and the point-of- service meal accountability system that ensures daily accuracy of meal counts by category (i.e., paid, reduced price and free) will be implemented as specified on each Site Application of this agreement and approved by KSDE and will prevent the overt identification of the children receiving free or reduced price meals or free milk.
2. Any alterations in the aforementioned approved counting and claiming procedures, will be submitted to KSDE for approval prior to implementation. Such changes shall be effective only upon approval by KSDE.
3. The number of paid, reduced price and free reimbursable meals served to eligible children will be counted at the point of service; or through another counting system only as pre-approved by KSDE.
4. If the Sponsor has more than one food service site, the Sponsor will conduct on-site reviews by February 1 of each year to verify meal accountability and claiming practices at each site where meals are served. If a problem(s) exists, corrective action will be implemented and a follow-up site review will be conducted within 45 calendar days to verify resolution of problem(s).
5. Each school's daily meal count and the Sponsor’s monthly meal count will be compared against data which will assist in identifying excess numbers of meals claimed.
6. Claims for reimbursement will be submitted in accordance with procedures established by KSDE and as specified in 7CFR, Part 210.8.
7. Reimbursement will be claimed for no more than one breakfast and one lunch per day served to each eligible participant.
8. Reimbursement will be claimed only for those meals that meet the requirements set forth in this agreement’s Section M., Meal Requirements.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 11 2018 Program Agreement for School Nutrition Programs
9. Reimbursement will be claimed only for meals/snacks/milk served to eligible children.
10. Final claims for reimbursement will be submitted within 60 days following the close of the claim month. Claims received after the 60-day deadline cannot be reimbursed. However, KSDE’s Director of Child Nutrition & Wellness can grant an exception to the 60-day rule once during each 36-month period. Requests for exceptions must be submitted in writing and include a corrective action plan.
Failure to submit accurate reimbursement claims will result in the recovery of an over-claim and may result in the withholding of payments, suspension or termination of this program as specified in 7CFR 210.24.
11. If failure to submit accurate claims is the result of embezzlement, willful misapplication of funds, theft, or fraudulent activity, then the penalties specified in 7CFR 210.25 shall apply.
H. Record Keeping The Sponsor agrees to:
1. Maintain full and accurate records of operations under this agreement, including those set forth in this section, to serve as a basis for claims for reimbursement.
2. Retain all such records for a period of five (5) years after the date of the final claim for reimbursement for the fiscal year to which they pertain. However, if audit or review findings have not been resolved, the records shall be retained as long as required for the resolution of the issues raised by the audit or review.
3. Maintain records of income receipts and expenditures in a manner that documents the nonprofit status of the food service program.
4. Upon request, make all accounts and records pertaining to the food service operation available to KSDE representatives for audit or review at a reasonable time and place.
5. Request and receive annual approval from KSDE prior to using alternate forms/records in place of those provided by KSDE. The Sponsor may request approval to use alternate forms at times other than during the annual program approval process.
6. Maintain accurate records of the following: a. Meal/milk counts identified by program(s) and attendance center(s): Daily number of meals/milks served to children by school and by type of meal Daily number of paid meals/milks served to eligible children Daily number of reduced price meals served to eligible children Daily number of free meals/milks served to eligible children Daily number of meals served to adults b. Income identified by program and attendance centers from: Children's payments for meals/milk Federal reimbursement including Cash-in-lieu-of Commodities State reimbursement Other program sales/income Non-program foods Transfers from the Sponsor’s General Fund or other funds c. Expenditures identified by program and allocated to preparation centers (supported by invoices, receipts, or other evidence) for: Food/milk Direct labor Equipment Food service contractual services Other direct program costs Non-program foods Indirect costs
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 12 2018 Program Agreement for School Nutrition Programs
d. Income and expenditures reconciled with the Food Service Fund account each month e. Number of children in each school who are currently approved for reduced price or free benefits f. Applications submitted by households for reduced price or free benefits g. Value of all donations to program h. Accountability records pertaining to receipt of Cash-in-lieu-of Commodities i. Menu planning and food production records to document the menus served and quantities of food planned and served j. Production records to demonstrate that only one reimbursable breakfast/lunch/snack per child is provided per day k. Summary of eligibility verification, including procedures used, total number of approved applications on file October 1, total number of students in each eligibility category as of October 31 and percentage or number of applications verified l. On-site meal accountability review forms m. Paid Lunch Equity Tool n. Food Service Management Company Monitoring Forms and documentation of any contract addendums or amendments (if applicable) o. Community Eligibility Provision Notification Data p. Annual Report of Independent Review of Applications, detailing the number of free and reduced price applications subject to a second review, the number and percentage of reviewed applications for which eligibility determinations was changed and a summary of the type of changes made by October 31 (if applicable). q. Procurement plan and code of conduct r. Meal Charge Policy
I. Reduced Price and Free Policy The Sponsor agrees to:
1. Provide reduced price or free benefits to enrolled children (a) who qualify based upon household size and income using the current federal Income Eligibility Guidelines or (b) who are directly certified or categorically eligible as defined in part B of this Agreement Addendum. The charge for reduced price meals shall not exceed 40 cents for lunch, 30 cents for breakfast and 15 cents for after school snacks.
2. Make no physical segregation of, nor any other discrimination against, any child because of his/her inability to pay the full price of the meal. The names of the children eligible to receive reduced price or free benefits shall not be published, posted, distributed or announced in any manner and there shall be no overt identification of any such children by use of special tokens or tickets or any other means. Further assurance is given that children eligible for reduced price or free benefits shall not be required to: Work for their meals/milk Use a separate food service area Go through a separate serving line Enter the food service area through a separate entrance Consume meals/milk at a different time Eat a meal different from the one sold to children paying the full price
When more than one lunch or breakfast or type of milk is offered which meets program requirements, a child eligible for reduced price or free benefits shall have the same choice of meals and/or milk that is available to a child who pays the full price for his/her meal/milk.
3. Prohibit the denial of paid, reduced price or free benefits as a disciplinary action to all students in attendance at participating schools.
4. Assure that the reduced price and free benefit eligibility status of all students will be maintained in a confidential manner and will be accessible to only persons who have direct administrative or enforcement responsibility in the food service program, Federal education programs, State health or education programs or Federal, State or local means-tested nutrition programs with eligibility standards comparable to the National School Lunch Program.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 13 2018 Program Agreement for School Nutrition Programs
5. Agrees to avoid any policy or practice that has the effect of overtly identifying eligible children in the sale of competitive foods. If competitive foods are sold, the sale of competitive foods will not inadvertently result in eligible children being identified. Ways to limit overt identification related to the sale of competitive foods include: Limit competitive foods to those also offered as part of reimbursable meals on the reimbursable lunch lines; Offer competitive foods on the same lines as reimbursable meals are offered; or Only allow competitive foods to be purchased with a pre-paid card.
6. The Letter to Household (Form 3A) must be distributed to the households of children attending the school. This letter tells families which Child Nutrition Programs are available and notifies households that meals may be available free or at a reduced price. All Sponsors must be able to provide households with paper applications and instructions (Form 3B) for meals and Form 3H for Special Milk Only. The Letter to Household (Form 3A) may be distributed by the postal service, emailed to the parent/guardian or included in the information packet provided to students. If the Sponsor only uses paper applications, the application packet (Form 3B) must be included with the Letter to Household (Form 3A). If the Sponsor uses a computer or web based system as one of their application processes, the Letter to Household (Form 3A) must inform the household how to access the system in order to apply for benefits. In addition, the Letter to Household (Form 3A) must explain to the household how to obtain and submit a paper application. This may be done by including a telephone number on a form to return requesting that an application be sent.
7. Letters and applications cannot be sent home at the end of the school year for the next year, nor can the sponsor begin accepting and processing applications before July 1; except that year-round schools operating from July 1 through June 30 may distribute these materials in June.
8. The letter and application described in item 6 above cannot be distributed to households before July 1.
9. If the sponsor uses paper applications, an application form and instructions must be included with the letter to households.
10. If the sponsor uses a computer or web-based system to process applications, the letter must inform the household how to access the system in order to apply for benefits. In addition, the letter must explain to the household how to obtain and submit a paper application. This may be done by including a telephone number or a form to return requesting that an application be sent.
11. Publicly announce any changes in Child Nutrition Program eligibility criteria in the same manner used at the beginning of the school year.
12. Maintain such applications and documentation of action taken for five (5) years after the end of the fiscal year to which they pertain.
13. Allow applications for reduced price or free benefits to be submitted at any time during the year. Any parent/guardian enrolling a child in a school at any time during the year shall be supplied with the application documents. If a child transfers from one school to another under the jurisdiction of the same Sponsor, the eligibility for reduced price or free benefits shall be transferred to and honored by the receiving school.
14. Obtain a copy of the application from the transferring Sponsor or require a new application for reduced price or free benefits to be completed and make a new eligibility determination for any student transferring from another Sponsor.
15. Provide the same benefits to all children found to be income eligible on a household’s application for reduced price or free benefits. Within ten (10) working days of the receipt of the application, notify the parent/guardian individually of the approval or denial of the application. Provide reduced price or free benefits immediately to children upon determination of their eligibility.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 14 2018 Program Agreement for School Nutrition Programs
16. Use approved applications from the prior year to establish student eligibility for up to 30 operating days of the current school year. A new eligibility determination in the current school year supersedes the carry-over eligibility. This policy applies to those students eligible based on direct certification or categorical and income eligible applications.
17. Comply with the provisions for direct certification in Section J. of this agreement for all students certified eligible for free meals through the direct certification process.
18. Designate a determining official to review applications, determine eligibility, and to sign and date applications.
19. Designate a confirming official to review and confirm eligibility determinations made by the determining official on applications selected for verification.
20. Designate an independent individual or entity that did not make the original eligibility determination to conduct a second review of applications if required due to a high level of or high risk for administrative error as determined by KSDE.
21. Designate a hearing official who shall not be involved in the original eligibility determination.
22. Inform parents/guardians in writing when an application is denied, of the reason for denial and about the hearing procedure.
23. During appeals and hearings the children shall continue to receive reduced price or free benefits.
24. Provide an opportunity for the parent/guardian or Sponsor to request an informal conference prior to initiating the formal hearing procedure. The conference shall be used to discuss the situation, present information, obtain an explanation of data submitted in the application and of decisions rendered. Such a conference shall not in any way prejudice or diminish the right to a fair hearing.
25. Develop a formal hearing procedure that provides: a. A publicly announced, simple method for making an oral or written request for a hearing. b. An opportunity to be assisted or represented by an attorney or other person. c. An opportunity to examine, prior to and during the hearing, the documents and records presented to support the decision under appeal. d. Reasonable promptness and convenience in scheduling a hearing and adequate notice as to the time and place of the hearing. e. An opportunity to present oral or documentary evidence and arguments supporting the presenter’s position. f. An opportunity to question or refute any testimony or other evidence and to confront and cross- examine any adverse witnesses. g. A hearing official, who did not participate in the decision under appeal, to conduct hearings and make a decision. h. That the decision of the hearing official is based on USDA eligibility guidelines, and that the oral and documentary evidence is presented at the hearing and made a part of the hearing record. i. That the decision of the hearing official is binding. j. That the parties concerned and any designated representatives thereof will be notified in writing within five (5) days of the decision of the hearing official. k. That for each hearing an accurate written record will be prepared, including (1) the decision under appeal, (2) any documentary evidence and a summary of any oral testimony presented at the hearing, (3) the decision of the hearing official and the reasons therefore, and (4) a copy of the notification to the parties concerned of the hearing official's decision. l. That such written record shall be preserved for a period of five (5) years and shall be available for examination by the parties concerned or their representatives at any reasonable time and place during such period.
26. Notify households of the eligibility determination for reduced price or free benefits and include all information as printed in Form 3D, Notification of Eligibility Determination.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 15 2018 Program Agreement for School Nutrition Programs
27. Verify the eligibility status of reduced price and free benefit recipients in accordance with provisions set forth in 7CFR Part 245 and to use forms prescribed by KSDE.
28. Develop procedures to ensure to the maximum extent practicable, that the sale of competitive foods and the method of payment do not inadvertently result in children being identified by their peers as receiving free or reduced price meal benefits.
29. Ensure there are no barriers for participation in Child Nutrition Programs for Limited English Proficient families. Sponsors are required to communicate with parents and guardians in a language they can understand throughout certification and verification processes.
30. Provide KSDE with a list of all elementary schools under its jurisdiction in which 50 percent or more of enrolled children have been determined eligible for reduced price or free meals as of September 20 of each year. The KSDE Principal’s Building Report will be used to collect this information from public schools and KSDE will provide private schools with an alternative reporting mechanism.
31. Provide information on the boundaries of the attendance areas for the elementary schools identified as having 50 percent or more of enrolled children certified eligible for reduced price or free benefits, upon the request of a sponsoring organization of day care homes in the Child and Adult Care Food Program (CACFP).
32. A foster child is categorically eligible for free meals and may be included as a member of the foster family if the foster family chooses to also apply for benefits for other children. Foster care children can be included as household members and help other children in the household qualify for free or reduced price meals. If the foster family is not eligible for free or reduced price meal benefits, it does not prevent a foster child from receiving free meal benefits.
33. Households with children who are categorically eligible through Migrant, Homeless, Head Start and Runaway Programs should contact the school for assistance in receiving benefits and mark the relevant box on the application to indicate their status.
J. Direct Certification for Child Nutrition Program Free Benefits The Sponsor agrees to:
1. Designate staff to complete activities associated with the direct certification process.
2. Assure KSDE that the information received about directly certified students shall be kept confidential and shall be used only for determining eligibility for Child Nutrition Program free benefits or for optional benefits for which the child’s parent/guardian has specifically waived confidentiality.
3. Access the Direct Certification electronic files and/or reports available in KN-CLAIM and: Use the electronic file and/or report of matched students to approve these students for free benefits. Use the individual student look-up feature to certify any student who was not automatically matched but whose parent/guardian provides a Food Assistance/TAF case number.
4. Provide all households of directly certified students with written notification that these students are eligible for free meal benefits; that no further application is required; and that they may decline these benefits if they choose. Maintain a file of these notification letters.
5. Maintain full and accurate records of direct certification procedures and activities, including the KN-CLAIM information and certification letters from KSDE and retain such records for a period of five (5) years after the current year or as long as required to resolve audit or review issues.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 16 2018 Program Agreement for School Nutrition Programs
K. Civil Rights The Sponsor agrees to:
1. Comply with U.S. Department of Agriculture, Food and Nutrition Service Civil Rights Instruction 113-1 and the Kansas Act Against Discrimination and rules and regulations implementing the same to the effect that, no person shall, on the grounds of race, color, national origin, sex, age, or disability, be excluded from participation in, be denied benefits of, or otherwise be subject to discrimination under any program or activity of the Sponsor to which assistance is provided by KSDE.
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.
2. Apply this civil rights provision to admission and recruitment policies.
3. Compile data, maintain records and submit reports, as required, to permit effective enforcement of the civil rights and nondiscrimination laws and permit authorized State and Federal personnel during normal working hours to review such records, books and accounts as needed to ascertain compliance with the nondiscrimination laws. In the case of any compliance violations, KSDE or the State of Kansas shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Sponsor and its successors, transferees and assignees, as long as they receive assistance or retain possession of any assistance from KSDE.
4. Comply with the USDA's regulations regarding nondiscrimination in employment (7CFR Parts 15, 15a, and 15b; 7CFR Parts 210.9(b), 210.9(b)(11), 215.7(d), 215.7(d)(3), 220.7(e) and 220.7(e)(15)).
5. When a complaint of discrimination is received or to file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:
(1) Mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410;
(2) Fax: (202) 690-7442; or
(3) Email: [email protected].
This institution is an equal opportunity provider.
6. Provide Civil Rights training to all individuals identified as directly involved in the Child Nutrition Program and submit documentation to KSDE on an annual basis as a part of program renewal.
7. Make modifications to accommodate disabilities in child nutrition programs (SP 59-2016, SP 26-2017). Sponsors must work with school food service staff to implement procedures for parents or guardians to request modifications to meal service for children with disabilities and to resolve grievances (7CFR 15b.25 and15b.6(b)).
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 17 2018 Program Agreement for School Nutrition Programs
8. Sponsors that employ 15 or more individuals must designate at least one person (often referred to as the Section 504 Coordinator) to coordinate compliance with disability requirements (7 CFR 15b.6).
9. Sponsors must obtain a written medical statement from a State licensed medical authority in order to receive reimbursement for meal modifications when the modified meal does not meet Program meal pattern requirements (7 CFR 210.10). Schools may receive reimbursement for a meal modification request without a medical statement when the accommodation can be made within the Program meal pattern.
10. Meal modifications to accommodate a food preference or for religious, ethnic, moral, or other reasons may be reimbursed provided these meals adhere to the standards found in Program regulations (7 CFR 210.10 (m)(3).
L. Menu Planning Requirements The Sponsor agrees that:
1. All participating schools must follow the Nutrition Standards for School Meals meal pattern requirements. For specific information, refer to Food Service Facts, Chapter 17. All of Sponsor’s staff who plan menus and maintain production records will attend KSDE required training. Sponsor’s staff will provide KSDE staff with sufficient information to evaluate each menu's contribution to the required calorie and nutrition standards. Sponsor’s staff shall maintain food production records. Production records document required number of food components and food or menu items offered on a given day.
2. All schools that serve Pre-K students or cater meals for local day care centers must follow the Child and Adult Care Food Program meal patterns for children 0-5 years old as set forth in the Child and Adult Care Food Program: Meal Pattern Revisions Related to the Healthy Hunger-Free Kids Act of 2010 Final Rule. “Offer vs Serve” is not an option for this age group.
M. Meal Requirements The Sponsor agrees that:
1. All breakfasts served to children in Kindergarten and older shall, at a minimum, meet the nutrition standards and the appropriate level of calories for established age/grade groups as set forth in 7CFR Part 220. Compliance shall be determined by averaging nutritional information for breakfasts offered over a period of a school week.
2. All lunches served to children in Kindergarten and older shall, at a minimum, meet the nutrition standards and the appropriate level of calories for established age/grade groups as set forth in 7CFR Part 210. Compliance shall be determined by averaging nutritional information for lunches offered over a period of a school week.
3. All meals and snacks served to Pre-K children 0 to 5 years of age shall at a minimum meet the Child and Adult Care Food Program meal patterns set forth in the Child and Adult Care Food Program: Meal Pattern Revisions Related to the Healthy, Hunger-Free Kids Act of 2010 Final Rule. “Offer versus Serve” is not an option for the Pre-K age group.
4. Water must be available during meal service to children at no charge in the place where lunch meals are served and when breakfast is served in the cafeteria.
5. Meals will be priced as a unit.
6. KSDE will be notified in the event of a natural disaster or other emergency condition which prevents a school from temporarily obtaining delivery of a food component or menu item. Under these circumstances, KSDE may approve reimbursement for meals that do not meet the requirements in this section. Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 18 2018 Program Agreement for School Nutrition Programs
7. Substitutions in foods specified in 7CFR Part 210 and Part 220 shall be made for students who have a disability and whose disability restricts their diet. However, such substitutions shall be made on a case- by-case basis only when supported by a statement of the need for substitutions from a licensed medical authority that includes recommended alternate foods.
8. Milk substitutions may be made for those students not having a disability but are limited to lactose free milk or non-dairy beverages that meet USDA substitution criteria (nutritionally equivalent to cow’s milk).
N. Offer vs Serve The Sponsor agrees that:
1. Students in each school approved to “offer” menu items under the “offer versus serve” provision will be taught how to select menu/food items to assemble a reimbursable meal.
2. In each school participating in the School Breakfast Program that is approved to “offer” rather than “serve” menu items: Students will be offered a complete breakfast as required under 7CFR Part 220. The Nutrition Standards for School Meals Menu Planning system will be used and the guidance provided in Chapter 16 of Food Service Facts will be followed. A student’s decision to decline a menu item shall not affect the charge for the breakfast.
3. In each school participating in the National School Lunch Program that is approved to “offer” rather than “serve” menu items: Students will be offered a complete lunch as required under 7CFR Part 210. The Nutrition Standards for School Meals Menu Planning system will be used and the guidance provided in Chapter 16 of Food Service Facts will be followed. A student’s decision to decline a menu item shall not affect the charge for the lunch.
4. Offer vs Serve is not an option for the Pre-K 0-5 year old age group following the Child and Adult Care Food Program meal pattern.
O. Professional Standards Rule The Sponsor agrees that:
1. All new and current employees will meet minimum continuing education standards as specified in the Professional Standards Final Rule at http://www.fns.usda.gov/school-meals/professional-standards. All training taken must be in the key areas of nutrition, operations, administration and/or communications/marketing. USDA may require specific training to address Program integrity and other critical issues. Supporting documentation for all completed trainings must be maintained on file.
2. A Food Service Director advertised for and hired after July 1, 2015 must meet the hiring standards based upon the school district size as specified in the Professional Standards Final Rule. New Food Service Directors are also required to have eight hours food safety training either not more than five years prior to their starting date or completed within 30 days of the employee’s start date.
P. Afterschool Snack Program Requirements If the Sponsor participates in the Afterschool Snack Program, the Sponsor agrees to:
1. Accept full responsibility for meeting all Afterschool Snack Program requirements.
2. Identify on the Site Application each serving site that will participate in the Afterschool Snack Program.
3. Conduct an after school care program that provides education or enrichment activities in an organized, structured and supervised environment for enrolled students.
4. Maintain documentation of program eligibility by one of the following two methods: a. Individual eligibility of students participating in the Afterschool Snack Program based on their individual eligibility status for Child Nutrition Program benefits, or
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 19 2018 Program Agreement for School Nutrition Programs
b. Site eligibility based on the Afterschool Snack Program site’s location in the attendance area of a school (elementary, middle, junior high, or high) in which at least 50 percent of the enrolled students are approved for Child Nutrition Program reduced price or free benefits.
5. Maintain records of: Each student’s attendance on a daily basis (e.g. a list, roster, sign-in sheet). Daily and monthly snack counts taken at the point of service. Report to KSDE on a monthly basis the number of reimbursable snacks served to enrolled students. Menus and production records to document compliance with meal pattern requirements. On-site reviews of the program site conducted by the Sponsor twice per year including a review made during the first four weeks of operation each school year.
6. Claim reimbursement for only: Snacks served to eligible participants (i.e. enrolled students from birth to age 18, or enrolled students of any age who are mentally or physically disabled). One snack per day per eligible participant. Snacks that consist of at least two of the four meal components served in the required amounts: meat/meat alternate, fruit/vegetable, grain/bread, and fluid milk. Snacks served in approved after school care programs on days when school is in session.
Q. Child and Adult Food Program-At-Risk Afterschool Meals Requirements If the Sponsor participates in At-Risk Afterschool Meals of the Child & Adult Care Food Program, the Sponsor agrees to:
1. Obtain documentation indicating that each school that will be offering after school meals through CACFP offers educational or enrichment activities and is a school where at least 50 percent of the children are eligible for free or reduced price school meals or is located in the attendance area of an eligible school as required by 7 CFR 226.17a(a). Sites will be identified and documentation provided on the KN-CLAIM site application.
2. Certify that during the last 7 years, the Sponsor and the individual responsible for the food service have not been declared ineligible to participate in any other publicly funded program by reason of violating that program’s requirements or provide documentation that it was later reinstated or determined eligible for the program or convicted of any activity that indicated a lack of business integrity.
3. Attend CACFP Administrative training annually.
4. Document service of one meal and/or snack in the program operated after school or on days that school is not in session. Follow the meal pattern requirements for CACFP [7 CFR 226.20(o)] or NSLP meals [7 CFR 210.10(a)(1)(i)].
5. Abide by all of the requirements for procurement found in 7 CFR 210.21 in lieu of CACFP procurement standards at 7 CFR 226.22. Disburse all Child Nutrition Program reimbursements to pay expenses related to Child Nutrition Programs without the requirement to allocate programs separately. Charge indirect costs appropriately to the nonprofit school food service account.
6. Operate in accordance with guidance provided in the CACFP Administrative Handbook available at www.kn-eat.org.
R. Special Milk Program Requirements If the Sponsor participates in the Special Milk Program, the Sponsor agrees to:
1. Accept full responsibility for meeting all Special Milk Program requirements.
2. Make maximum use of the reimbursement payments to reduce the price of the milk served to children as a means of encouraging milk consumption.
3. Report the “cost of milk” to KSDE, which shall be the average purchase price per half-pint unit paid by the Sponsor to the milk supplier for milk delivered to the school or child care institution. This shall not include any amount paid to the milk supplier for servicing, rental or installment purchase of milk service equipment. Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 20 2018 Program Agreement for School Nutrition Programs
4. Use forms and instructions provided by KSDE to maintain complete and accurate records of Special Milk usage, program income and expenditures.
S. Fresh Fruit and Vegetable Program Requirements If the Sponsor is selected to participate in the Fresh Fruit and Vegetable Program, the Sponsor agrees to:
1. Use FFVP funds only for the purposes authorized by Section 19 of the Richard B. Russell National School Lunch Act.
2. Abide by all of the requirements for administering the FFVP as stated in Section 19 of the Richard B. Russell National School Lunch Act.
3. Provide funds to the school(s) selected to participate under its jurisdiction for the service of approved fresh fruits and vegetables in accordance with local, State, and Federal regulations and requirement.
4. Implement the program in accordance with the plan outlined in the signed School Application for the Fresh Fruit and Vegetable Program and the Fresh Fruit and Vegetable Program Handbook.
5. Participate in FFVP training annually as offered by KSDE, Child Nutrition & Wellness.
T. Summer Food Service Program or Seamless Summer Option Requirements If the Sponsor participates in the Summer Food Service Program (SFSP) or Seamless Summer Option (SSO), the Sponsor agrees to:
1. Accept full responsibility for meeting all Summer Food Service Program or Seamless Summer requirements (7 CFR Part 225, 7 CFR Part 210, SP 09-2017).
2. Identify on the Summer Site Applications each serving site that will participate in the Summer Food Service Program or on the NSLP Site Application for Seamless Summer.
3. Conduct a summer food service program that provides meals to children when school is not in session.
4. Qualify each serving site by one of the following methods: Area eligibility documenting more than 50% of students in a school or census area are eligible for reduced price and/or free meals, or Enrolled eligibility based on the eligibility of reduced price or free meals of the students participating in the summer food service program at the site, or Residential Camp based on the eligibility of individual participants.
5. Maintain records of: Daily participation meal counts taken at the point of service. Report to KSDE on a monthly basis the number of reimbursable meals served to children. Menus and production records to document compliance with meal pattern requirements. Notification of the local health department Site reviews conducted by the Sponsor Training completed by all administrative and site personnel Ethnic/racial participation
6. Claim reimbursement for: Allowable meals (breakfast, snack, lunch, supper) that meet requirements served to children from the ages of 1 thru 18 Second complete meals up to 2% of the total first meals for the SFSP and up to 2% of second complete breakfast meals only for SSO.
7. Use forms and instructions provided by KSDE in Food Service Facts to maintain complete and accurate records of Summer Food Service Program or Seamless Summer activity.
8. Promote the Summer Food Service Program at all program sites.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 21 2018 Program Agreement for School Nutrition Programs
U. Residential Child Care Institution (RCCI) Requirements The provisions in this section are applicable only to RCCI Sponsors.
1. When the RCCI serves only resident children, the Sponsor: Shall not complete forms or provisions related to applications for free meal benefits. Shall comply with all other provisions of this agreement. Shall provide documentation to support that each resident is eligible for free meals based on the individual resident’s personal use income.
2. When the RCCI serves both day students and resident children: For resident children, the Sponsor shall comply with the requirements of this agreement stated in Section S.1.a, b, and c. For day students, the Sponsor shall comply with all provisions of this agreement including those related to applications for reduced price and free meal benefits and verification.
V. Provision 2 The Sponsor agrees to:
1. Indicate on each Site Application if the school will participate in Provision 2 and specify the Base School Year for the site (i.e. the first year of a four-year Provision 2 cycle).
2. Serve free meals to all students, enrolled in a school participating in Provision 2 for a four-year period regardless of their eligibility for CNP benefits.
3. Pay the difference between the cost of providing the meal and the total reimbursement received for each student meal using funds other than State reimbursement, Federal reimbursement or student payments.
4. Distribute letters and applications for reduced price or free CNP benefits to households of all enrolled students prior to or at the beginning of the Base School Year and determine eligibility of applicants. Households need not be notified of the eligibility determination.
5. Account daily during the Base School Year for student lunches and breakfasts served by eligibility category and establish monthly claiming percentages for paid, reduced price and free lunches, breakfasts and after school snacks.
6. Apply the monthly claiming percentages from the Base School Year to the corresponding monthly total meal count for lunches, breakfasts, and after school snacks served during the second, third and fourth consecutive school years.
7. Establish procedures during the second, third and fourth consecutive school years to count student meals served at the point of service, and maintain daily meal counts of total lunches, breakfasts and snacks served to students. Daily meal counts by income category are not required in the second, third and fourth consecutive school years.
8. Establish a new Base School Year (i.e. determine new claiming percentages based on actual counts of meals served in each income eligibility category) if applications for CNP Benefits are collected in the second, third or fourth consecutive school years.
9. Notify parents if the Sponsor chooses to discontinue Provision 2 and return to the standard CNP Reduced Price and Free Policy in the second, third or fourth consecutive school year following the Base School Year.
10. Complete verification requirements once during the four-year Provision 2 cycle.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 22 2018 Program Agreement for School Nutrition Programs
W. Community Eligibility Provision If the Sponsor elects the Community Eligibility Provision, the Sponsor agrees to:
1. Indicate on the Sponsor Application if the Sponsor, a school or a group of schools will participate in the Community Eligibility Provision and complete the Community Eligibility Application in KN-CLAIM prior to June 30. To be eligible, the Sponsor and/or schools must meet a minimum level (40%) of identified students for free meals in the year prior to implementing the Community Eligibility Provision.
2. Serve free breakfast and lunch meals to all students, enrolled in a school participating in Community Eligibility Provision regardless of their eligibility for CNP benefits.
3. Not collect free and reduced price applications from households in participating schools
4. Cover the difference between the cost of providing the meals and the total reimbursement received for each student meal using non-Federal funds.
5. Reimbursement is based on claiming percentages derived from the identified student percentages. Schools apply the claiming percentages to the total number of lunch and the total number of breakfast meals served to determine the number of meals claimed at the free and paid rates.
6. The claiming percentages established for a school in the first year may be used for a period of four school years and may be increased each year if the identified student percentages rise for the Sponsor and/or school.
7. The percentage of identified students is multiplied by a factor of 1.6 to determine the total percentage of meals reimbursed at the Federal free reimbursement rate (The percentage derived from this calculation must not exceed 100 percent). The remaining percentage of meals, equaling up to 100 percent, is reimbursed at the Federal paid reimbursement rate.
X. Smart Snacks in Schools Rule The Sponsor agrees to:
1. Implement Section 10 of the Child Nutrition Act of 1966, 42 USC 1779, as amended by the Healthy, Hunger-Free Kids Act of 2010 which requires that all food sold outside of the school meal program, on the school campus and at any time during the school day must meet the nutrition standards set forth in the Final Rule titled “National School Lunch Program and School Breakfast Program: Nutrition Standards for All Foods Sold in School as Required by the Healthy, Hunger-Free Kids Act of 2010.”
2. Follow the exempt fundraiser frequency established by the Kansas State Board of Education. “One exempt fundraiser per school organization per semester that does not meet the Nutrition Standards for All Foods Sold in School during the school day (midnight before to 30 minutes after the end of the school day) on school grounds will be allowed. An organization is defined as a school group that is approved by the local board of education. Length of the organization’s exempt fundraiser cannot exceed 2 days.” Exempted fundraiser foods or beverages may not be sold in competition with school meals in the food serving area during meal service. There is no frequency or time limit on fundraisers during which food or beverage items that meet the nutrition standards are sold; nor are there any limits on non-food fundraiser activities.
3. Proceeds from the sale of all competitive foods must accrue to the food service fund, to the school, or to approved student organizations.
4. Maintain records such as receipts, nutrition labels and product specifications. Food service maintains records for competitive foods sold under the nonprofit school food service account. The Local Educational Agency maintains records for all other competitive food sales.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 23 2018 Program Agreement for School Nutrition Programs
Y. Wellness Policy Requirements The Sponsor agrees to:
1. Implement a local school wellness policy that at a minimum: Includes specific goals for nutrition, nutrition promotion and education, physical activity and other school-based activities that are designed to promote student wellness (7 CFR 210.31(c)(1); Includes standards and nutrition guidelines for all foods and beverages sold on the school campus during the school day that are at a minimum, consistent with Federal regulations for program meals and Smart Snacks in School nutrition standards and designed to promote student health and reduce childhood obesity (7 CFR 210.31(c)(2) and(3); Includes standards and nutrition guidelines for all foods and beverages available, but not sold to students on the school campus during the school day (for example classroom parties or rewards). These standards and nutrition guidelines are not required to be consistent with Smart Snacks standards and the Sponsor has the discretion to adopt standards that are consistent with Federal school meals and Smart Snacks nutrition standards or to adopt more or less stringent standards. Includes policies that allow marketing or advertising of only those foods and beverages that may be sold on the school campus during the school day, i.e., those foods and beverages that meet the Smart Snacks in School nutrition standards (7 CFR 210.31(c)(3)(iii); Establishes a plan for measuring implementation of the local wellness policy, including designation of one or more persons at the Sponsor-level or at each school, charged with operational responsibility for ensuring that the school complies with the local wellness policy; and Involves parents, students, representatives of the school nutrition program, teachers of physical education, school health professionals, the school board, school administrators and the public in the development, implementation and evaluation of the local wellness policy.
2. Review and consider evidence-based strategies in determining local school wellness goals (7 CFR 210.31(c)(1).
3. Involve, inform, and update the public (including parents, students, and other stakeholders) about the content and implementation of the local school wellness policy (7 CFR 210.31(d)(2) and (3);
4. Conduct an assessment annually by updating the Sponsor’s status in relation to the Kansas School Wellness Policy Model Guidelines in KSDE’s online Wellness Impact Tool, to determine compliance, progress, and the extent to which the policy compares to model local school wellness policies (7 CFR 210.31(e)(2);
5. Designate a Wellness Policy Contact person on the Sponsor Application and enter the Wellness Policy Chair and committee members’ names in the Wellness Impact Tool. The Sponsor must designate at least one LEA or school official(s) as responsible for determining the extent to which each school under their jurisdiction is in compliance with their wellness policies (7 CFR 210.31(e)(1).
6. Update or modify the local school wellness policy as appropriate (7 CFR 210.31(e)(3). Maintain on file for review or audit records of wellness policy implementation plans and progress.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 24 2018 Program Agreement for School Nutrition Programs
Z. General Contractual Provisions 1. Terms Herein Controlling Provisions. It is expressly agreed that the terms of each and every provision in this section shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this section is incorporated. Any terms that conflict or could be interpreted to conflict with this section are nullified.
2. Kansas Law and Venue. This contract shall be subject to, governed by, and construed according to the laws of the State of Kansas, and jurisdiction and venue of any suit in connection with this contract shall reside only in courts located in the State of Kansas.
3. Termination Due to Lack of Funding Appropriation. If, in the judgment of the Director of Accounts and Reports, State Department of Administration, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, State may terminate this agreement at the end of its current fiscal year. State agrees to give written notice of termination to Sponsor at least 30 days prior to the end of its current fiscal year, and shall give such notice for a greater period prior to the end of such fiscal year as may be provided in this contract, except that such notice shall not be required prior to 90 days before the end of such fiscal year. Sponsor shall have the right, at the end of such fiscal year, to take possession of any equipment provided State under the contract. State will pay to the Sponsor all regular contractual payments incurred through the end of such fiscal year, plus contractual charges incidental to the return of any such equipment. Upon termination of the agreement by State, title to any such equipment shall revert to the Sponsor at the end of State's current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the agency or the Sponsor.
4. Disclaimer of Liability. No provision of this agreement will be given effect that attempts to require the State of Kansas or its agencies to defend, hold harmless, or indemnify any contractor, sponsor or third party for any acts or omissions. The liability of the State of Kansas is defined under the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.).
5. Anti-Discrimination Clause. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) (ADA) and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission or access to, or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out at K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract and the contract may be cancelled, terminated or suspended, in whole or in part, by the contracting state agency or the Kansas Department of Administration; (f) if it is determined that the contractor has violated applicable provisions of ADA, such violation shall constitute a breach of contract and the contract may be cancelled, terminated or suspended, in whole or in part, by the contracting state agency or the Kansas Department of Administration.
Contractor agrees to comply with all applicable state and federal anti-discrimination laws.
The provisions of this paragraph number 5 (with the exception of those provisions relating to the ADA) are not applicable to a contractor who employs fewer than four employees during the term of such contract or whose contracts with the contracting State agency cumulatively total $5,000 or less during the fiscal year of such agency.
6. Acceptance of Contract. This contract shall not be considered accepted, approved or otherwise effective until the statutorily required approvals and certifications have been given.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 25 2018 Program Agreement for School Nutrition Programs
7. Arbitration, Damages, Warranties. Notwithstanding any language to the contrary, no interpretation of this contract shall find that the State or its agencies have agreed to binding arbitration, or the payment of damages or penalties. Further, the State of Kansas and its agencies do not agree to pay attorney fees, costs, or late payment charges beyond those available under the Kansas Prompt Payment Act (K.S.A. 75-6403), and no provision will be given effect that attempts to exclude, modify, disclaim or otherwise attempt to limit any damages available to the State of Kansas or its agencies at law, including but not limited to the implied warranties of merchantability and fitness for a particular purpose.
8. Representative’s Authority to Contract. By signing this document, the representative of the Sponsor thereby represents that such person is duly authorized by the Sponsor to execute this document on behalf of the Sponsor and that the Sponsor agrees to be bound by the provisions thereof.
9. Responsibility for Taxes. The State of Kansas and its agencies shall not be responsible for, nor indemnify a Sponsor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.
10. Insurance. The State of Kansas and its agencies shall not be required to purchase any insurance against loss or damage to property or any other subject matter relating to this contract, nor shall this contract require them to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the contractor/sponsor shall bear the risk of any loss or damage to any property in which the contractor/sponsor holds title.
11. Information. No provision of this contract shall be construed as limiting the Legislative Division of Post Audit from having access to information pursuant to K.S.A. 46-1101 et seq.
12. The Eleventh Amendment. “The Eleventh Amendment is an inherent and incumbent protection with the State of Kansas and need not be reserved, but prudence requires the State to reiterate that nothing related to this contract shall be deemed a waiver of the Eleventh Amendment."
13. Campaign Contributions / Lobbying. Funds provided through a grant award or contract shall not be given or received in exchange for the making of a campaign contribution. No part of the funds provided through this contract shall be used to influence or attempt to influence an officer or employee of any State of Kansas agency or a member of the Legislature regarding any pending legislation or the awarding, extension, continuation, renewal, amendment or modification of any government contract, grant, loan, or cooperative agreement.
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 26 2018 Program Agreement for School Nutrition Programs
Signatures on Behalf of Sponsor
Type Name of Board President Type Name and Title of Authorized Representative
______Board President Date Authorized Representative Date
Signatures on Behalf of KSDE
______Commissioner of Education Date Director, Child Nutrition & Wellness Date
Child Nutrition & Wellness, Kansas State Department of Education, www.kn-eat.org Page 27 USD 489 AGENDA ITEM COVER SHEET
TOPIC: Trash and Recycling Removal Bid
ACTION REQUESTED: The administration recommends the board approve Ideal Refuse Removal as the district’s trash removal vendor for the 2017-2018 school year.
NARRATIVE: Ideal Refuse Removal is a local company that has provided trash removal services to the district for many years. Their rates for removal services continue to remain affordable for the district. Ideal Refuse Removal was the sole bid for the trash removal bid.
LEGAL CONSIDERATION: N/A
FINANCIAL CONSIDERATION: Charge per ton = ($67.00 last year) $67.00 this year Labor cost per month for the ten-month schedule = ($1101.00 last year) $1211.00 this year Labor cost per month for the twelve-month schedule = ($191.00 last year) $210.00 this year Labor cost per month for the two-month schedule = ($300.00 last year) $330.00 this year On call pickup schedule cost: 10 yards = ($10.50 last year) $11.00 this year 6 yards = ($8.50 last year) $9.00 this year 4 yards = ($7.50 last year) $8.00 this year 3 yards = ($6.50 last year) $7.00 this year OPTIONS:
Option 1: Motion to approve the trash removal service bid from Ideal Refuse Removal for the 2017-2018 school year.
Option 2: Motion to not approve the trash removal service bid from Ideal Refuse Removal and provide the administration with alternative direction.
PERSON/STAFF MEMBER(S) MAKING PRESENTATION: Rusty Lindsay, Director of Buildings and Grounds
ADMINISTRATION RECOMMENDATION: Motion to approve the trash removal service bid from Ideal Refuse Removal for the 2017-2018 school year.
COMMITTEE RECOMMENDATION(S): N/A
ATTACHMENTS: Bid from Ideal Refuse Removal Trash/Recycling Removal Bid Summary Sheet Mailed May 12th, 2017 Opened June May 24th, 2017, 10:00 am
Category A: Trash Removal Labor Cost Labor Cost Labor Cost (per month) (per month) (per month) Labor Cost Per Company Name Charge Per Ton 10 Mo Schedule 12 Mo Schedule 2 Mo Schedule On-Call Pick Up
Ideal Refuse Removal 11 (10 yd bin) PO Box 1753 67.00 1211.00 210.00 330.00 9 (6 yd bin) Hays, KS 67601 (628-8689) 8 (4 yd bin) Provide documentation on amounts picked up? Yes 7 (3 yd bin) Comply with insurance requirements as stated? Yes*
Pfeifer Refuse Removal 2910 Grant no bid Hays, KS 67601 (625-4808) Provide documentation on amounts picked up? Comply with insurance requirements as stated?
Rural Refuse PO Box 1618 no bid Hays, KS 67601 (628-7900) Provide documentation on amounts picked up? Comply with insurance requirements as stated?
*Note: Complies with amended insurance requirements, due to misunderstanding in bid specifications. Category B: Recycling Removal
Company Name Labor Cost Per Month
Ideal Refuse Removal 1300 E. 19th St. 440.00 Hays, KS 67601 Provide documentation on amounts picked up? Yes Comply with insurance requirements as stated? Yes
Pfeifer Refuse Removal 2910 Grant no bid Hays, KS 67601 Provide documentation on amounts picked up? Comply with insurance requirements as stated?
Rural Refuse PO Box 1618 no bid Hays, KS 67601 Provide documentation on amounts picked up? Comply with insurance requirements as stated?
Bids opened and recorded by: Jennifer Taylor, Becky Windholz, Renae Booth Vendors and others present: none
(489:jlt) Unified School District No. 489 Buildings and Grounds Department 323 W. 12th Street Hays, KS 67601‐3893 785‐623‐2420
Request for Proposal Trash/Recycling Removal Unified School District 489 Hays, Kansas
Unified School District 489, Hays, Kansas, is accepting sealed bids for the collection and disposal of refuse at all sites, and for the collection and disposal of recycling materials.
All bids must be received in the office of the Accounting Coordinator by 10:00 a.m., Wednesday May 24th, 2017. Bids will be opened at the above stated time and bidders are invited to be present. All bids are subject to the following conditions:
1) Unified School District 489 reserves the right to reject any or all bids and to waive any informalities in the bid procedure.
2) No bids received may be withdrawn for a period of 30 days after the date of the bid opening.
3) Bids are to be sealed and marked, “TRASH/RECYCLING REMOVAL BID.” Bids received after the hour and the date above will be returned unopened. The bids are to be mailed or delivered to me at the above address. Bids faxed to USD 489 are not acceptable because of the sealed bid requirement.
4) The successful vendor will be notified within a few days after approval.
5) The proposal has been divided into two categories. The first category is for trash removal. The second category is for recycling removal. Low bid will be awarded in each category meeting the required specifications.
6) Proposal sheet enclosed must be completed, signed, and dated by authorized company representative in order for agreement to be valid.
7) This agreement shall be for three fiscal years beginning July 1, 2017 and terminating June 30, 2020. All costs shall remain in effect for this time period. Either party with thirty (30) days written notice may terminate this agreement.
8) USD 489 agrees to provide appropriate refuse and recycling containers as mutually agreed upon by both parties.
9) Monthly billings shall include documentation on amounts picked up. This shall include date, time, and building site and shall be marked “TRASH REMOVAL.”
1
10) Insurance requirements: Automobile Liability Insurance covering all owned, non-owned, and hired vehicles with a minimum combined single limit for bodily injury and property damage of $500,000 per accident. Comprehensive General Liability with minimum limits no less than listed below: a. General Aggregate Limit $4,000,000 b. Products/Completed Operations Aggregate Limit $4,000,000 c. Personal and/or Advertising Injury Limit $2,000,000 d. Each Occurrence Limit $2,000,000 e. Fire Damage Limit (any one fire) $1,000,000 f. Medical Expense Limit (any one person) $5,000 Workers Compensation and Employers Liability Insurance with minimum limits no less than listed below: a. Bodily Injury by Accident $1,000,000 Each Accident b. Bodily Injury by Disease $1,000,000 Each Employee c. Bodily Injury by Disease $1,000,000 Policy Limit The contractor shall maintain at its own cost and expense such insurance as will protect it from all claims for damages to persons and to property which may arise from any operations under this contract or any subcontracts related to this contract. Prior to commencing work, the contractor shall supply USD 489 with a certificate of insurance with limits no less than those listed above.
11) It is the responsibility of the vendor to inquire about any requirement of this proposal that is not understood. Responses to inquiries, if they change or clarify the RFP in a substantial manner, will be forwarded by addenda to all parties that have received a copy of the RFP. The district will not be bound by oral responses to inquiries or written responses other than addenda. Inquiries should be made to Rusty Lindsay, Director of Buildings and Grounds, at (785) 623-2420.
12) USD 489, Ellis County, Kansas, does not discriminate on the basis of race, color, national origin, sex, age, disability, or handicap in admission or access to or treatment or employment in its programs and activities. If you have questions regarding the above, please contact the Title IX Coordinator or the Section 504 Coordinator in the office of the Superintendent of Schools, 323 W. 12th Street, Hays, Kansas 67601, and (785) 623-2400.
Proposal submission: For the proposal to be considered, the enclosed proposal sheet and accompanying documentation must be received prior to 10:00 a.m., Wednesday, May 24th, 2017, to: Becky Windholz, Accounting Coordinator Unified School District 489 323 W. 12th St. Hays, Kansas 67601
Any proposals received after the above date and time will be returned unopened. The successful vendor shall be notified within a few days after approval.
Sincerely,
Jennifer Taylor Administrative Assistant for Buildings & Grounds 2
Category A: Trash Removal Proposal Specification Sheet (For three fiscal years, beginning July 1, 2017, and terminating June 30, 2020.)
1) This bid shall include REFUSE bins only (not marked recycling bins).
2) The following schedule for collection and disposal shall be established for a ten (10) month period of August 1, 2017 through May 31, 2018 (and corresponding dates for the 2018-19 & 2019-20 school years):
Location: Size of bins: Pickup schedule: Hays High School 10 yd bin Daily (Monday through Friday) Hays High School Shop 5 yd bin Twice per week Hays Middle School 6 yd bin Daily (Monday through Friday) Hays Middle School 6 yd bin Daily (Monday through Friday) Hays Middle School Shop 3 yd bin Once a month Roosevelt Elementary 3 yd bin Monday, Wednesday, Friday Wilson Elementary 3 yd bin Monday, Wednesday, Friday O’Loughlin Elementary 3 yd bin Monday, Wednesday, Friday Lincoln Elementary 3 yd bin Monday, Wednesday, Friday Transportation Center 3 yd bin Twice per month
3) The following schedule for collection and disposal shall be established for a twelve (12) month period of July 1, 2017 through June 30, 2018 (and corresponding dates for the 2018-19 & 2019-20 school years):
Location: Size of bin: Pickup schedule: Rockwell Admin. Center 3 yd bin Monday, Wednesday, Friday Early Head Start Connections-Munjor 3 yd bin Once a week Washington Elementary (Connections) 3 yd bin Tuesday and Friday
4) The following schedule for collection and disposal shall be established for a two (2) month period of July 1 through July 31, 2017 and June 1 through June 30, 2018 (and corresponding dates for the 2018-19 & 2019-20 school years):
Location: Size of bins: Pickup schedule: Hays High School 10 yd bin Monday, Wednesday, Friday
5) During the time period of June and July, the other district schools listed in #2 above may need to have their trash removed during this time period, and shall be on an “ON CALL” basis.
6) No deviations from this schedule shall be permitted without authorization from the Director of Buildings and Grounds.
3
Category A: Trash Removal Proposal Proposal Pricing Sheet (For three fiscal years, beginning July 1, 2017, and terminating June 30, 2020.)
1) Charge per ton: $______
Note: monthly billings shall include documentation on amounts picked up. This shall include date, time and building site. Documentation shall indicate “Trash Removal” on hard copy.
2) Can you provide this documentation? _____Yes _____No
3) Labor cost PER MONTH (not per pickup) for the ten-month schedule indicated in #2 of the specification sheet: $______
Labor cost PER MONTH (not per pickup) for the twelve-month schedule indicated in #3 of the specification sheet: $______
Labor cost PER MONTH (not per pickup) for the two-month schedule indicated in #4 of the specification sheet: $______
Labor cost PER PICKUP for “on call” schedule as indicated in #5 of specification sheet: $______
4) Do you comply with the insurance requirements as stated in #6 of the cover letter? _____Yes _____No (If yes, please attach or forward Certificate of Insurance)
Company Name: ______
Address: ______
______
Phone Number: ______
Social Security/Federal ID #: ______
Authorized Company Representative: ______
Date: ______
4
Category B: Recycling Removal Proposal Specification Sheet (For three fiscal years, beginning July 1, 2017, and terminating June 30, 2020.)
1) This proposal shall include marked RECYCLING bins only.
2) The following schedule for collection and disposal shall be established for a ten (10) month period of August 1, 2017 through May 31, 2018 (and corresponding dates for the 2018-19 & 2019-20 school years):
Location: Size of bins: Pickup schedule: Rockwell Admin. Center 6 yd bin Wednesday Hays High School 6 yd bin Wednesday Hays Middle School 6 yd bin Wednesday Roosevelt Elementary 3 yd bin Wednesday Wilson Elementary 3 yd bin Wednesday O’Loughlin Elementary 3 yd bin Wednesday Lincoln Elementary 3 yd bin Wednesday Washington Elementary (Connections) 3 yd bin Wednesday
3) Trucks used for recycling shall be cleaned prior to scheduled pickup if used for trash routes.
4) Drop times at the City of Hays recycling center shall be the responsibility of the vendor.
5) Holiday schedules will be the same as refuse.
6) No deviations from this schedule shall be permitted without authorization from the Director of Buildings and Grounds.
5
Category B: Recycling Removal Proposal Proposal Pricing Sheet (For three fiscal years, beginning July 1, 2017, and terminating June 30, 2020.)
1) Charge per month: $______(labor only)
2) Do you comply with the insurance requirements as stated in #10 of the cover letter? _____Yes _____No (If yes, please attach or forward Certificate of Insurance)
Company Name: ______
Address: ______
______
Phone Number: ______
Social Security/Federal ID #: ______
Authorized Company Representative: ______
Date: ______
6
USD 489 AGENDA ITEM COVER SHEET
TOPIC: Termite/Pest Control Bid
ACTION REQUESTED: The administration recommends the board vote to approve the bid for termite and pest control services for the 2017-2018, 2018-2019, and 2019-2020 school year.
NARRATIVE: The district buildings are treated for both pests and termites on an annual basis and contracts the work. The current contract expired at the end of the 2017 school year. The district received on bid for termite and pest control services from Universal Termite & Pest Control, Inc.
LEGAL CONSIDERATION: N/A
FINANCIAL CONSIDERATION:
Subterranean Termite Treatment 2017-2018 2018-2019 2019-2020 Hays High 376.00 376.00 376.00 Hays Middle 450.00 450.00 450.00 Roosevelt 216.00 216.00 216.00 Wilson 397.00 397.00 397.00 Lincoln 195.00 195.00 195.00 ECC 156.00 156.00 156.00 O’Loughlin 196.00 196.00 196.00 ECC – Munjor 156.00 156.00 156.00 Transportation 321.00 321.00 321.00 Rockwell 323.00 323.00 323.00 Annual Cost $2806.00 $2806.00 $2806.00
General Pest Control 2017-2018 2018-2019 2019-2020 Hays High Hays Middle Roosevelt Wilson Lincoln ECC O’Loughlin ECC – Munjor Transportation Rockwell Annual Cost $5160.00 $5160.00 $5280.00
OPTIONS:
Option 1: Motion to approve the bid from Universal Termite & Pest Control, Inc.
Option 2: Motion to not approve the bid from Universal Termite & Pest Control, Inc., and provide the administration with alternative direction.
PERSON/STAFF MEMBER(S) MAKING PRESENTATION: Rusty Lindsay, Director of Buildings and Grounds
ADMINISTRATION RECOMMENDATION: Motion to approve the bid from Universal Termite & Pest Control, Inc.
COMMITTEE RECOMMENDATION(S): N/A
ATTACHMENTS: Universal Termite & Pest Control, Inc. Bid
USD 489 AGENDA ITEM COVER SHEET
TOPIC: 2017-2018 School Handbook Revisions
ACTION REQUESTED: The administration requests the board motion to approve the 2017-2018 school handbooks.
NARRATIVE: District administration reviews student handbook policies on an annual basis. The elementary schools, Hays Middle School, and Hays High School handbooks are provided with recommended language changes for the 2017-2018 school year.
LEGAL CONSIDERATION: N/A
FINANCIAL CONSIDERATION: N/A
OPTIONS:
Option 1: Motion to approve the 2017-2018 student handbooks.
Option 2: Motion to not approve the 2017-2018 student handbooks, and provide the administration with alternative direction.
PERSON/STAFF MEMBER(S) MAKING PRESENTATION:
ADMINISTRATION RECOMMENDATION: Motion to approve the student handbooks for the 2017-2018 school year.
COMMITTEE RECOMMENDATION(S): N/A
ATTACHMENTS: Elementary Handbook 2017-2018 Hays Middle School Handbook 2017-2018 Hays High School Handbook 2017-2018
20167 - 20178
USD 489 Elementary Schools
Lincoln 623–2500 1906 Ash Street Principal: Elaine Rohleder
O’Loughlin 623–2510 1401 Hall Street Principal: Vicki Gile
Roosevelt 623–2520 2000 MacArthur Street Principal: Lee Keffer Paula Rice
Wilson 623–2550 101 East 28th Street Principal: Anita Scheve
MISSION STATEMENT:
2 To provide a quality learning experience for every child in every classroom every day.
3
John Thissen, Superintendent
Rockwell Administration Center 323 West 12th Street Hays, Kansas 67601 TEL (785) 623–2400 FAX (785) 623–2409 ww.hays489.k12.ks.us
4 W E L C O M E
This handbook is designed to serve as a guide to the elementary schools in USD 489. It should be kept as a ready reference.
To accomplish ourthe Mission Statement, all our schools must function under certain guidelines and regulations. We expect everyone attending our schools or being a part of them as a parent or guardian to recognize these regulations, to understand them, to abide by them, and to instruct their children about their responsibilities as students. It is also important for students and their parents to become acquainted with the school routines, services, and activities outlined in this handbook.
All of The policies in this handbook have been reviewed by the USD 489 Board of Education and are part of the Board of Education policies.
Board of Education
Paul Adams Lance Bickle Mandy Fox Luke Oborny Sarah Rankin Danielle Robben Josh Waddell
Central Office Administration
John Thissen, Superintendent Shanna Dinkel, Assistant Superintendent for Curriculum Raj Sharma, Director of Special Education Tracy Kaiser, Business Manager
5
All of the elementary schools in Hays USD 489 offer programs for kindergarten through grade five. In each of these schools, kindergarten is an all-day program. During the last several years, a great deal of research has been done on how students learn and teaching methods that best promote student learning. USD 489 teachers and administrators are well versed in this current research, and efforts are in process to bring - improved, research-based instruction to the students in the district’s classrooms. Some of these important practices include:
• Providing a positive learning atmosphere in the school and classrooms. • Cooperative learning. • Algebra and geometry concepts in earlier grades. • Increased student writing in all content areas. • Connecting what is taught to real-life experiences students have previously experienced/learned to promote understanding, meaning, and remembering what is taught. • Teaching to the different ways that students learn ( visual, auditory, kinesthetic, etc.). • Increased active student participation in the learning process and increased teacher-student interaction.
If you wish to know more about any of the above, please feel free to talk to your child’s teacher or principal. Active parent participation is encouraged in all district schools. Parents who are interested in becoming more involved in their children’s school should contact the principal. Parents are also invited to visit their children’s classrooms at any time.
Enrollment Enrollment for elementary schools takes place prior to the start of each school year; check with your school for the schedule. We preserve the neighborhood schools concept while offering choice; parents may send their child to any school within the district they wish, as long as there are openings in that school..
Enrollment Fees USD 489 charges a $135 Workbook/Materials Fee, which is not refundable. Students who enroll during the 4th nine-week period are not required to pay the enrollment fee. There is also a $150 fee for All-Day Kindergarten.
Insufficient Payment If a check is returned because of insufficient funds, the writer of the check will be notified in writing that they have 10 days to make payment in the form of cash, cashier check, or money order. If payment is not received during this 10-day extension, the school district reserves the right to turn the claim over to the Ellis County Attorney.
School Hours Lincoln 7:59 a.m.–3:02 p.m. O’Loughlin 7:59 a.m.–3:02 p.m. Roosevelt 8:02 a.m.–3:05 p.m. Wilson 7:56 a.m.–2:59 p.m.
Arrival and Departure Supervision will be provided for students 20 minutes prior to the beginning of the school day. Students are expected to depart from the school grounds immediately upon dismissal. If students have not been picked up within 15 minutes after dismissal, the students will be placed in the after- school program. The appropriate after-school care fee will be charged.
5
Attendance, Absences, and Tardies Since school is your child’s business, he/she should be at school every day and on time. Good school work and regular attendance are closely related. �A child is counted absent when he/she is not present at school for any reason. �A child is unexcused when he/she is absent without the knowledge of his/her parents. �It is the responsibility of the parent to inform the school of a child’s absence prior to the beginning of the school day. � A call will be made to the parent if there has been no parental contact. � Tardy students may be expected to make up the lost time.
Student Consultation/Detention When it becomes necessary to detain a pupil after school for an extended period of time, the parent will be notified. Occasions such as these may result from the need of the pupil to complete an assignment or detention due to a discipline problem.
Truancy Truancy is defined by KSA 72-113 as lawful and inexcusable absence from school for three consecutive days, or five days or more within a single semester, or seven days in a school year. An unexcused absence is defined as absence from school for any significant part of the school day in which a student is not in attendance and neither the parent /guardian nor the school is aware and/or approves the absence. [USD #489 BOE Policy JBD]. The school will adhere to the requirements of KSA 72-113 in informing parents and the county attorney of nonattendance.
Student Records The district collects and maintains only that data about individuals which is necessary in order for the schools to accomplish their primary goals. No information other than that used for personal identification and factual data of a cumulative nature will be collected, maintained, or disseminated without informed consent of the individual and/or the parent or guardian of students. [ USD # 489 BOE Policy JRA]
Directory Information Certain information is routinely released at various times during the school year. This information is classified as directory information. The following categories are listed as directory information: student’s name, address, telephone number, picture, parent or guardian, date and place of birth; weight, height, participation in and eligibility for officially recognized activities; dates of attendance or grade placement; honors and awards received; and the most recent educational agency or school attended by the student. If you choose not to have any of this information released, you will need to contact the school administration.
Parent Groups Each elementary school has an organized parent group—in some schools it is a Home & School Association, in others a Parent-Teacher Association or Parent Advisory Council. All schools have site councils, which are made of staff members, parents, and community members. These groups, which provide guidance, volunteer assistance, financial aid, and student-teacher support, are vital to the success of our schools. These parent groups are also informally organized through a Parent Advisory Council Coalition that helps coordinate parent activities and programs throughout the district.
6 Dress Code This dress code is intended to promote appearance that refrains from interference with the intended function of the school or school activity or creates potential health and safety hazards. Neatness and cleanliness of personal hygiene is encouraged at all times. For reasons of health and safety, shoes must be worn Except in those situations where approved by a school-sponsored group or activity in advance of an activity, headgear (examples: hats, caps, bandanas, sunglasses, stocking caps, head covering) should not be worn in the building until the dismissal bell rings. Hair, particularly at the middle school, should be a natural color. Items of apparel that are considered distracting, unsafe, offensive, revealing, or suggestive (direct or indirect reference to alcohol, drugs, sex, profanity, gang affiliation, Satanism, tobacco, etc.) should not be worn. No bare backs or shirts which expose stomachs are permitted. Students dressed inappropriately may be asked to secure the proper attire before returning to class.
Coaches and sponsors of extracurricular activities may individually set additional guidelines to serve the best interests of their organizations.
Appropriateness of dress and appearance will be determined by and enforced by the administration on an individual basis. Inclement Weather Parents are advised to tune to local radio stations for details of possible school closings. Notice will also be delivered through our district School Connects System in the form of e-mail and/or text messages. In the event of a closing during school hours, please advise your children as to exactly what they are to do. Students will remain at school until arrangements have been made for their transportation.
Withdrawals and Transfers When your family is changing its place of residence, be sure to contact your principal in advance for proper withdrawal procedures. If you transfer within the district, your child’s records will be transferred from his/her present school to the receiving school. When you leave the district, a signed request for transfer of records is required.
Student Behavior Our goal is to guide each child in the development of desirable character traits so that self- discipline may be exercised. We strive to see that every child is treated with fairness and respect and has equal opportunity. We will not permit any child to disrupt school in any manner to the degree that the educational opportunities of other children are hindered.
In-School Suspension and Out of School Suspension In-school suspension and Out of School Suspension will be an option at the principal’s discretion.
Long-Term Suspension or Expulsion from School Arrangements for a formal hearing will be made within 10 days of the suspension to determine the most appropriate disposition of the individual case. This action will be reserved for such situations as continued violation(s) of any published code whereby alternative interventions are deemed ineffective; possession of any item intended for use as a weapon; false fire alarm; or bomb threat.
7 Outdoor Play We encourage the students to go outside to play whenever the weather permits. Please be sure your child has proper clothing for outdoor play. A short recess period in the morning and afternoon is a good refresher for students. We encourage the entire class to participate in the recess periods.
Materials/Textbooks Textbooks are provided by the schools. Parents are encouraged to teach their children to be responsible for good care of the books and other school property.
Harassment What is harassment? Harassment is verbal or physical conduct of an offensive nature. It could be student-to-student, staff-to-student, student-to-staff, or staff-to-staff. Harassment could be perceived as intimidating, hostile or offensive. It could also be directed toward someone because of his or her gender.
Examples of harassment include but are not limited to: ./ verbal “kidding”; ./ suggestive remarks, gestures, or jokes; ./ remarks about one’s appearance; ./ defaming the reputation of an individual through verbal rumors, written notes or graffiti; ./ displaying offensive illustrations; ./ intimidating behavior; and ./ pulling at clothing.
Harassment will not be tolerated in USD 489. Regardless of whether they are reported or not, harassment problems have negative consequences in the workplace and classroom and can seriously affect the safety, health, and self-esteem of the individual. The USD 489 Board of Education’s policies concerning harassment are on file in the offices of the principals and counselors.
Any student who believes he or she has been subjected to harassment should visit with the principal, guidance counselor, or another certified staff member. Every effort will be made to preserve confidentiality for both the accuser and the accused, to the extent the investigative process allows.
Weapons Policy A student shall not knowingly possess, handle or transmit any object that can reasonably be considered a weapon on the school grounds or off the school grounds at a school activity, function, or event. Violation of policy with regard to possession/use of explosives, firearms, or other weapons as defined in current law shall result in expulsion from school for a period not to exceed one calendar year. For more information, refer to USD 489 BOE policy JCDBB.
Interrogation and Investigation Building administrators and others designated by the superintendent may conduct investigations and question students about infractions of school rules or the student conduct code.
If there is reason to believe a violation of criminal law has been committed, the principal shall notify the appropriate law enforcement agency and may request further investigation of the alleged violation.
8 COORDINATION WITH LAW ENFORCEMENT School administrators may meet periodically with local law enforcement officials to discuss the district’s policies and rules regarding law enforcement contacts with the district.
INITIATED BY SCHOOL ADMINISTRATORS AND CONDUCTED BY LAW ENFORCEMENT OFFICERS When law enforcement officers conduct an investigation and/or question a student(s) during school hours, the building principal shall make reasonable attempts to contact parents, guardian or representative of the student(s) prior to questioning. To the extent possible, reasonable requests of the parents, guardian or representative shall be observed. Notification or attempted notification of parents, guardian or representative shall be documented by the administrator involved. If a student’s parents, guardian, or representative is not present during questioning of a student, the principal shall be present.
INITIATED BY LAW ENFORCEMENT The administration shall cooperate with law enforcement officers who are conducting investigations of suspected child abuse. Law enforcement officers shall not be permitted to conduct investigations during school hours except in demonstrated emergency situations. If a demonstrated emergency is found, the principal shall require identification of law enforcement officials and reasons for the interrogation or investigation of a student. If the principal is not satisfied with either the identification or the reason, the request shall not be granted. The principal shall attempt to notify the superintendent and the officer’s superiors of the reasons for the refusal. VIOLATIONS OF CRIMINAL LAW Information on criminal conduct shall be turned over to law enforcement officials. TAKING STUDENTS INTO CUSTODY Students shall not be voluntarily released by school officials to law enforcement authorities unless the student has been placed under arrest or taken into custody by law enforcement or SRS. Reasonable effort shall be made to notify the student’s parents, guardian or representative when students are removed from school for any reason by law enforcement authorities. INTERROGATIONS AND INVESTIGATIONS Notification efforts shall be documented. Parents shall not be notified by school officials when their child is taken into custody by SRS and/or law enforcement as a result of allegations of abuse or neglect.
When a student has been taken into custody or arrested on school premises without prior notification to the building principal, the school staff present shall ask the law enforcement officer to notify the principal of the circumstances as quickly as possible. DISTURBANCE OF SCHOOL ENVIRONMENT Law enforcement officers may be requested to assist in controlling disturbances at school and if necessary to take students or other persons into custody. [USD 489 BOE policy JCAC)
Substance-Free Schools A student shall not, regardless of the quantity: o possess or consume a beverage containing alcohol; o possess or use tobacco in any form; o consume, have in possession, buy, sell, or give away any substance defined by law as a drug.
9 Drug Dog Policy At the request of the Superintendent or Acting Superintendent of Schools, Law Enforcement Officers may use trained dogs on school premises to identify property which may contain illegal or illicit materials and to determine whether materials are present which may threaten the general health, welfare, and safety of students and/or district employees. Trained dogs may be used for general searches or for specific locations. [USD 489 BOE POLICY JCAB)
Student Valuables Each student should assume the responsibility of taking care of his or her own possessions. The school district does not carry insurance on students' personal property items and is not responsible for lost, stolen, or damaged property. Please do not allow your child to bring personal toys, games, cell phones, other electronic devices, money, etc. to school.
Property Damage Students who destroy or vandalize school property will be required to pay for losses or damages. Willful destruction may result in disciplinary action. Accidental damage should be reported to the office immediately. School personnel reserve the right to search student lockers and any personal property brought onto USD 489 property. Meal Programs Lunch—A supervised lunch program will be maintained at each attendance center. Students who bring a sack lunch may purchase milk by the carton. Carbonated beverages are discouraged. Parents are welcome to eat at school with their child. Guest quantities are limited. We do request that parents notify the school secretary by 9:00 a.m. if they wish to eat that day. Check with your school for lunch fees. Free or reduced-price lunches are provided to children whose family meets income eligibility requirements. Applications are given to each enrolling family; - additional forms are available from each school office and the Board of Education office.
Breakfast—Breakfast programs are available at all schools. Students who qualify for free or reduced lunch will also qualify for free or reduced breakfast. Check with your school for breakfast prices and times of service.
School Visitation Parents are encouraged to visit our schools. Children visiting school must be accompanied by an adult. All visitors must check in to the main office upon arrival and receive a visitor’s badge before going anywhere else in the building.
Personal Safety Some courses, by their nature, require special safety precautions. Students are expected to demonstrate knowledge of and follow safety regulations as required by the instructor.
Insurance Coverage USD 489 does not provide insurance to cover injuries involving students. Student accident insurance is available, however. Contact the building principal for information about this program.
Lost and Found A lost and found facility is maintained at each attendance center. Please label all apparel and school supplies. Unclaimed articles will be donated to a community organization.
10 Telephone Parents should feel free to call the school concerning any matter dealing with their children. We request that teachers and students not be asked to come to the telephone during class. Students’ after-school - arrangements should be made prior to the school day. Cell Phones In order to ensure the learning environment of all elementary students is not interrupted by student cell phones ringing, we are asking that students leave their cell phones at home. If for some reason a student must bring a cell phone to school, it needs to remain in the backpack and turned off until the student leaves the school building at the end of the day.
If a student brings a cell phone to school and it rings during class time, the teacher will take the cell phone, turn it off and keep it on his/her desk until the end of the school day. At that time, it will be returned to the student. If there are any additional occurrences, the cell phone will be brought to the office and parents will be asked to pick up the cell phone from the office. If you need to contact your student and give him/her a message, please call your child’s school office. The office staff will get the message to your student before the end of the school day.
Health Services USD 489 HEALTH SERVICES: The district employs registered nurses to serve the schools for health related needs and health education. Parents should report any special health condition involving their child to the school nurse. If necessary, the school nurse, with the input of the parents and the health care provider, will develop a special health care plan addressing the specific needs of the student.
Immunizations and Health Assessments: Kansas law and USD 489 policy requires all students to meet immunization requirements and to have these records on file at school. Students not meeting these requirements will be excluded from school. Enrollment of kindergartners must include a record of current immunizations and a health assessment.
Medication Procedure: It is recommended that every possible means be taken to give students medication at home. If it becomes necessary for a student to take any form of medication at school, these steps must be followed:
1. A parent or guardian must complete and sign a Medication Request Form available in the school office or on the school web site. 2. The medication must be in the original, completely labeled container. 3. All medication will be kept in the Health Office. Any exceptions to this must have prior approval.***
Contagious Diseases: Students exhibiting symptoms of a contagious disease or illness will not be allowed in school. A student with fever, vomiting, severe sore throat, undiagnosed rash or skin eruptions, severe cough or cold symptoms, or red eyes with discharge should remain home. A student must be fever-free (oral temperature under 100 degrees), without the benefit of fever-reducing medication, for 24 hours before returning to school.
Illness/ Injury: When students become ill or injured at school, they will be evaluated by the school nurse or other designated personnel. Every effort will be made to contact a parent or guardian in case of serious illness or accident.
Screenings: Hearing and vision screenings will be conducted as required by Kansas state law and by parental request.
*** USD #489 has adopted a policy for “Student Self-Administration of Medications” under certain conditions. Please refer to Board Policy JGFGBA for more information.
11 Elementary Schools Snack Food Guidelines USD 489 is committed to healthy snack choices in our elementary schools. Healthy snack choices are an important part of creating a healthy school environment. Snacks are important for providing children with nutrients to support growth and learning.
Snacks served during the school day or in after-school care should make a positive contribution to children’s diets and health, with an emphasis on serving fruits, vegetables, low-fat and whole grains as the primary snacks. Schools will assess if and when to offer snacks based on the timing of school meals, children’s nutritional needs, children’s ages, and other considerations. The district will disseminate a list of healthful snack items to teachers, afterschool program personnel, and parents. A Healthy Snack List will be sent with each snack schedule sent home. Prepackaged healthy snack items are preferred.
Due to a variety of food allergies, the schools are considered to be peanut/tree nut aware, so please avoid sending food items that may contain these known food allergens. The school cannot be responsible for food brought to the school by other students and/or parents.
Healthy Snack Possibilities Any Fresh fruit or vegetable (apple slices, carrot and celery sticks) 100% Fruit or vegetable juice Canned or packaged fruit products packed in juice Raisins or Dried Fruit such as bananas, apples, peaches, apricots, plums Animal Crackers, plain popcorn Low or nonfat milk Low or nonfat yogurt Frozen yogurt tubes Low-fat pudding Low fat cheeses Whole grain crackers, cereal bars Whole grain tortilla chips with salsa or guacamole Fruit Kabobs Angel food cake topped with fresh fruit Applesauce or other fruit cups Raw veggies served with low-fat dip Berries with low-fat whipped topping Bananas or Strawberries with a low-fat yogurt dip Graham crackers
Emergency Safety Intervention (ESI)
K.A.R. 91-42-1(c) defines an emergency safety intervention (ESI) as “the use of seclusion or physical restraint when a student presents an immediate danger to self or others. Violent action that is destructive of property may necessitate the use of an emergency safety intervention.” K.A.R. 91-42-2(a)(3) requires that whenever an ESI is used, the parent(s)/guardian(s) must be informed in writing within two school days. Email meets the definition of notification by writing. The ESI policy can be viewed in its entirety at: http://www.usd489.com/wp-content/uploads/2013/10/emergency_safety_interventions-policy.pdf.
12 Bullying
Bullying on USD 489 property, in a USD 490 vehicle or any USD 489-sponsored activity or event is prohibited. The Superintendent of USD 489 shall develop a plan to address bullying on USD 489 property, in USD 489 vehicles and at USD 489-sponsored activities and events. The plan shall include provisions for training and education of staff and students. The plan shall be submitted to the Board of Education for its approval. When approved, the Superintendent shall assure that the plan is implemented. As used in this Policy, the following definitions apply: “Bullying” means:
(A) Any intentional gesture or any intentional written verbal or physical act or threat that is sufficiently severe, persistent or pervasive that it creates an intimidating, threatening or abusive educational environment for a student or staff member that a reasonable person, under the circumstances, knows or should know will have the effect of: • Harming a student or staff member, whether physically or mentally; • Damaging a student’s or staff member’s property • Placing a student or staff member in reasonable fear of harm to the student or staff member; or • Placing a student or staff member in reasonable fear of damage to the student’s or staff member’s property; or
(B) any other form of intimidation or harassment prohibited by any policy of USD 489.
Elementary students will remain aware of bullying/peer abuse behaviors and will refrain from such behaviors. Bullying/peer abuse behaviors would include, but are not limited to: Physical Abuse: touching, pinching, shoving, pushing, hitting, fighting, disrespect. Verbal Abuse: taunting, jeers, name calling, bullying, intimidation, threats, disrespect. Social Abuse: ostracizing or social isolation,scapegoating, or blaming others, gestures, disrespect. Sexual Abuse: written or verbal communication of a sexual nature, inappropriate touching, disrespect. Students are to report incidents of bullying behaviors to school staff who will then meet with the students involved to resolve the issue. Continued incidents of bullying behaviors will further include the involvement of parents and possible discipline actions as deemed appropriate by the administration.
Assembly Policy Purpose: Assemblies are to have well- defined goals tied to district curriculum. They are to be within the emotional, intellectual, and social capacities of the students. Special care is to be taken to ensure assemblies are respectful of families and children with diverse beliefs, cultures, and values. Assemblies are not to endorse, advance, or promote any particular religion or religious practice. Assemblies are also not to express disapproval of, inhibit or disparage any particular religion or religious belief.
Responsibility: With administrative approval, outside speakers or performers may be invited to make special presentations at assemblies. Administrators have the authority to interrupt or suspend the presentation at their discretion.
Notification: Notification of scheduled assemblies, including speaker name and content, will be provided to parents or legal guardian through electronic and or printed materials. Parents or legal guardians may request that their student be excused from an assembly. Excused students will be required to participate in an approved alternate academic activity.
13 Early Childhood USD 489 believes strongly in early childhood education. Nearly 40 staff members serve over 500 families in Ellis County early childhood programs.
Parents As Teachers The PATHS program serves families with children ranging in age from newborns to age three. Income-eligible pregnant women also qualify for this program's services. PATHS provides parents with current information on child development and parenting through personal home visits. Income-eligible families also have available to them training that helps them develop and achieve goals to meet their individual needs.
Early Childhood Connections Early Childhood Connections services are available to three-and four-year olds in Ellis, Rush, and Russell counties. Early Childhood Connections is a free preschool for income- eligible families that helps prepare children for kindergarten by giving them a head start on their education in a school setting. Early Childhood Connections is the only preschool program in Hays accredited by the National Association for the Education of Young Children.
After School Care All elementary schools in Hays offer fee-based, after-school childcare in the school setting for their students. The children have the opportunity to expand their learning day in a warm, caring, well-supervised, fun environment. Students can get help with their homework, play outside when weather permits, and learn life skills like cooking, arts, and crafts. The peace of mind quality childcare provides for our parents is priceless. For more information, please refer to your school’s daycare handbook.
Pedestrian and Bicycle Safety The safety of your child is one of our major concerns. Your cooperation is needed to build good safety habits. Please urge your child to: •Walk on sidewalks. • Cross only when the intersection is clear and at marked crossings. • Never enter a strange automobile. • Go directly to and from school along predetermined walkways. We urge that bicycle riders: • Obey all safety regulations. •Park bikes in the racks provided. • Be in grades three through five to ride bikes to school. • Not ride bikes in the street near the school, on the sidewalks, or on school grounds. • Secure their bike with a chain and lock. Students will be asked to forfeit bicycle use for a specified period of time if they are found to make improper use of the bicycle. Skateboards, rollerblades, and scooters are prohibited.
Fire, Tornado, and Crisis Drills Fire, tornado, and crisis drills are held at irregular intervals throughout the school year. When the alarm is sounded, students should quickly and quietly accompany the teacher to designated areas. The teacher will check the roll. Emergency instructions are posted in each classroom.
14
School Bus Safety Follow these rules on the bus:
1. Observe same conduct as in the classroom. 2. Be courteous, use no profane language. 3. Do not eat or drink on the bus. 4. Keep the bus clean. 5. Cooperate with the driver. 6. Do not be destructive. 7. Stay in your seat. 8. Keep head, hands, and feet inside the bus. 9. Sit in assigned seats, if assigned by the driver.
Students who fail to conform to School District policies may be subject to disciplinary action. [USD 489 BOE Policy JGG]
Parent–Teacher Conferences Parents and schools have joint responsibility for children’s development. What happens to them both in school and at home affects their total behavior. In order to inform parents of their student’s progress, report cards will be issued each nine-weeks at most schools. Conferences will be scheduled once this year during the month of October. Additional conferences may be scheduled upon request by either the parent or the school. Your principal will advise you of the progress information procedure for your child’s school.
Special Education
A full range of special education services are available to meet specific student needs. If a student is having difficulty in school, general education implements an intervention plan first. If a student appears to require special education services, a multidisciplinary evaluation is completed to determine eligibility and need for services.
15 Title I District Parental Involvement Plan USD 489, Hays Public Schools
Parental interest, support and guidance are major contributing factors to any successful Title I instructional program. Toward this end, USD 489 public schools will provide opportunities for parents to participate in activities that include but are not limited to those listed below:
1. Staff and parents in Title I schools will plan and conduct at least one informational meeting each year to share information on programs and services and to encourage the involvement of parents in the educational process. 2. Parents will be provided information on programs, activities and opportunities for involvement through newsletters, invitations, personal notes, and telephone calls. 3. The school shall notify each child’s parents in a timely manner that the child has been selected to participate in Title I, including information about why the child was selected. 4. Staff and parents in Title I schools will develop, implement and annually review school compacts as a method to regularly identify and address goals for student progress. 5. Staff and parents will participate in regularly scheduled parent teacher conferences to address student progress and needs. 6. The school parent involvement program will be coordinated with parent organizations, school volunteer programs, and school site councils. 7. Staff and parents at each school will develop and disseminate a school parent involvement policy to outline specific provisions for parent and community involvement. The policy will be reviewed annually and filed in the district Title I office. 8. Parents must be involved in an organized, ongoing and timely way in the planning review and improvement of Title I programs. This may be accomplished by creating a separate Title I advisory group or by ensuring that parents of participating Title I children have seats on existing school-wide committees such as parent advisory council. 9. The school must provide Title I parents with reports on school performance and their children’s assessment results. 10. The school must explain and describe the school’s curriculum, assessments used to measure student progress and standards that students are expected to meet.
The Hays Public Schools solicit and welcome suggestions for improving the effectiveness of our Title I programs. Suggestions may be made at any time by contacting Title I staff, building principals or the assistant superintendent in charge of Title I programs.
16 Notice to Parents Right to Request Information On Teacher Qualifications
Dear Elementary School Parents:
The teachers and staff are excited about providing your child an exciting learning experience. We welcome you to visit our schools any time to talk about your child and his or her progress during the year.
You are aware of the federal “No Child Left Behind” (NCLB) Act of 2001 that impacts all public schools in the United States. One of the key provisions of that federal plan is to make sure our schools have the most highly qualified teachers in the classroom that we can possible have. In fact, should you wish to receive information about the qualifications of your child’s classroom teachers, NCLB allows you to ask and our schools to provide the following information:
Whether the teacher has met state qualifications and licensing criteria for the grade levels and subjects he or she teaches. Whether the teacher is teaching under emergency or other provisional license or whether licensing criteria have been waived. The teacher’s degree major and any other graduate certification or degree held, and the field of discipline of the degree. Whether the child is provided services by a para educator and, if so, their qualifications.
If you would like to receive any of this information, please feel free to submit your request in writing or contact your school principal at school, and he or she will gladly follow up with you.
Thank you for all you do to support your child’s education!
Your Elementary School Principals Hays USD #489
17 Internet Safety Policy
USD 489 utilizes a wide variety of devices and computer systems with Internet capable access. The purpose of these systems is to facilitate information and resources in support of education and research that is consistent with educational objectives and the outcomes for USD 489. The district’s Internet Safety Policy will follow the guidelines set forth by the Children’s Internet Protection Act (“CIPA”) and neighborhood Children’s Internet Protection Act (“NCIPA”). The Internet Safety Policy will apply to students, staff, and anyone else that accesses the USD 489 network or computer systems.
The school district will employ an Internet filtering mechanism as a technology prevention measure to block access to material deemed as pornographic, child pornography, obscene, or otherwise harmful to minors. The organization does not warrant the effectiveness of Internet filtering. Acting as an agent of USD 489, the district systems administrator and technology coordinator are responsible for management of Internet filtering mechanism.
It shall be the responsibility of all members of the USD 489 staff to educate, supervise, and monitor appropriate usage of the computer network and access to the Internet in accordance with this policy. It is also their responsibility in educating minors on appropriate online behavior, including interactions with other individuals on social networking sites/chat rooms, cyber bullying awareness and response, safe usage of electronic mail, instant messaging, and other forms of direct electronic communications.
The privacy of users is limited and the school district reserves the right to monitor all use of technology systems. The district may, at its discretion, review any and all technology systems accessed by users. Such monitoring may be conducted without notice. The use of district technology systems is a privilege and may be revoked at any time. Failure to adhere to network policies and rules may subject users to warnings, usage restrictions, disciplinary actions, or legal proceedings. USD 489 is not responsible for any actions taken by the users or any loss of information by the user. Acting as an agent of USD 489, the administration will determine whether or not specific use of the technology systems is appropriate and/or consistent with acceptable use. This decision is final.
18 Prohibited User Activity may include but is not limited to: • Accessing material deemed as pornographic, child pornography, obscene, or otherwise harmful to minors. • The act of circumventing, tampering, disabling, or relaxing the Internet filter is strictly prohibited except by authorized technology personnel for bona fide research or other lawful purposes. • Using the technology systems to disrupt the activity of others, to harass or discriminate against others. (e.g.,“cyberbullying”). • To gain unauthorized access to computer systems or programs, or to initiate any type of malware or virus in any computer system or program. (e.g. “hacking”). • Using profanity, obscenity, discriminatory language, vulgarities and other inappropriate language, graphics or sound on the computer system or in any electronic communication. • Student should not reveal any personal, confidential, or private information about themselves or another individual such as home address, phone number, etc. Staff should not reveal any personal, confidential, or private information about students as to comply with the “Family Educational Rights and Privacy Act” (FERPA) • Access to social networking websites or chat room web sites is prohibited except for sites that have been approved by administration as educationally appropriate. • Representing oneself as someone other than who you are, including using someone else's account number or password. (e.g., “fraud”, “identify theft”) • Allowing someone else to use your account number or password with the exception of authorized technology personnel. • Vandalism, damaging equipment, or intentionally wasting resources. This includes physical damage as well as digital damage, such as deleting data or defacing district websites and computer systems. • Removing hardware and/or software from the premises without prior authorization. • Violating any federal or state copyright or unfair trade law. This includes the unauthorized downloading or storing of copyrighted music and movies. • Violating any federal, state, local, common law, or criminal law. • Conducting any activity that exposes the district to litigation or expenses. • Violating any laws that might suggest libel or slander. • Personally benefiting from the sale of "User-Developed Subject Matter" created while under the supervision or employment of USD 489.
I understand and will abide by the guidelines outlined in this Internet Safety Policy. I understand that any violation of this agreement will result in disciplinary action or legal proceedings.
19 USD 489 ELEMENTARY SCHOOL IPad Policy, Procedures, and Information 20167-20178
1. RECEIVING YOUR iPad & iPad CHECK-IN 1.1 Receiving your iPad iPads will be distributed at the beginning of each school year during “iPad Orientation.” Parents & Students must sign and return the Student Pledge documents before the iPad can be issued to the student. 1.2 iPad Check-in iPads will be returned during the final week of school so they can be checked for serviceability. 1.3 Check-in Fines 1.3.3. Students will be responsible for any damage to the iPad, case, and chargers consistent with the District’s iPad Protection plan and must return the iPad and accessories in satisfactory condition. The student will be charged a fee for any needed repairs, not to exceed the replacement cost of the iPad.
2. TAKING CARE OF YOUR IPAD Students are responsible for the general care of the iPad they have been issued by the school. iPads that are broken or fail to work properly must be taken to the Office for an evaluation of the equipment. 2.1 General Precautions 2.1.1. The iPad, case, and charger are school property and all users will follow this policy and the USD 489’s acceptable use policy for technology. 2.1.2. Only use a clean, soft cloth to clean the screen, no cleansers of any type. 2.1.3. Cords and cables must be inserted carefully into the iPad to prevent damage. 2.1.4. The iPad, and case must remain free of any writing, drawing, stickers, or labels that are not the property of USD 489. 2.1.5. iPads must never be left in any unsupervised area. 2.1.6. Students are responsible for keeping their iPad battery charged for school each day. 2.2 Carrying iPads 2.2.1. A protective case has been purchased by the district to protect the iPad and provide a suitable means for carrying the device throughout the day. iPads should always be within the protective case when carried. Students must keep the iPad in this case at all times. 2.3 Screen Care 2.3.1. The iPad screens can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen. 2.3.2. Do not put unnecessary pressure on the top of the iPad. 2.3.3. Do not place anything near the iPad that could put pressure on the screen. 2.3.4. Do not place anything in the carrying case that will press against the cover. 2.3.5. Clean the screen with a soft, dry cloth or anti-static cloth. 2.3.6.Do not “bump” the iPad against lockers, walls, floors, etc. as it may crack or break the screen.
3. USING YOUR iPad AT SCHOOL iPads are intended for use at school each day. In addition to teacher expectations for iPad use, school messages, announcements, calendars, and schedules may be accessed using the iPad. Students should bring their iPad to all classes, unless specifically instructed not to do so by their teacher. USD 489 believes strongly in technology integration as part of every students education in our school system. Refusal to use the iPad as part of the educational process is not an option. 3.1. Charging Your iPad’s Battery iPads should be charged to full capacity each day by plugging into the power source in the classroom. 3.2 Sound Sound must be muted at all times unless permission is obtained from the teacher.
20 3.3. Printing Limited printing services will be available with the iPad. Students should talk to their teachers about the need to print and printer availability. 3.4. Personal Apps Students may not install personal apps on their iPad
4. MANAGING YOUR FILES & SAVING YOUR WORK 4.1 Saving to the iPad/Home Directory Students should save work to the digital storage provided by the school. It is recommended students regularly back up data. Limited storage space will be available on the iPad – data will NOT be backed up in the event an iPad has to be re-imaged or restored to factory settings.
5. SOFTWARE ON iPads 5.1. Originally Installed Software 5.1.1. The apps and operating system originally installed by USD 489 must remain on the iPad in usable condition and be easily accessible at all times. From time to time the school may add additional apps and OS upgrades. 5.1.2. Periodic check of iPads will be made to ensure that students have not removed required apps or installed inappropriate material. 5.2 Inspection Students will be selected at random to provide their iPad for inspection. iPad use and contents will also be monitored remotely. 5.3. Procedure for re-loading software If technical difficulties occur, the iPad will be restored from a will be re-set to factory settings The school does not accept responsibility for the loss of documents deleted due to the necessity of a re-format and/or re-image.
6. ACCEPTABLE USE The use of the USD 489 School District’s technology resources is a privilege, not a right. The privilege of using the technology resources provided by USD 489 is not transferable or extendible by students to people or groups outside the district and terminates when a student is no longer enrolled in USD 489. This policy is provided to make all users aware of the responsibilities associated with efficient, ethical, and lawful use of technology resources. If a person violates any of the User Terms and Conditions named in this policy, privileges may be terminated, access to the school district technology resources may be denied, and appropriate disciplinary action shall be applied. USD 489’s Student Handbook shall be applied to student infractions. Violations may result in disciplinary action up to and including suspension and/or expulsion for students. When applicable, law enforcement agencies may be involved. 6.1 Parent/Guardian Responsibilities 6.1.1. Talk to your children concerning the standards that your children should follow on the use of the Internet just as you do on the use of all media information sources such as television, telephones, movies, and radio. 6.1.2. The iPad, regardless of location, is filtered through the schools management system. 6.2. School Responsibilities are to: 6.2.1. Provide internet and email access to its students 6.2.2. Provide internet filtering. 6.2.3. Provide network data storage. (USD 489 reserves the right to review, monitor, and restrict information stored on or transmitted via USD 489 owned equipment and to Investigate inappropriate use of resources.) 6.2.4. Provide staff guidance to aid students in doing research and help assure student compliance of the acceptable use policy. 6.2.5. Provide user accounts for free information storage in cloud-based applications.
21 6.2.6. Monitor pictures, video, and audio recordings of any student or staff member and ensure they are being utilized in an appropriatemanner. 6.3 Students responsible for: 6.3.1. Using iPads in a responsible and ethical manner. 6.3.2. Obeying general school rules concerning behavior and communication that applies to iPad/computer use. 6.3.3. Using all technology resources in an appropriate manner so as to not damage school equipment. 6.3.4. Helping USD 489 protect our computer system/device by contacting an administrator about any security problems they may encounter. 6.3.5. Monitoring all activity on their account. 6.3.6. Securing their iPad after they are done working to protect their work and information. 6.3.7 Notifying a school employee in the event they receive correspondence containing inappropriate or abusive language or if the subject matter is questionable. 6.4 Student Activities Strictly Prohibited: 6.4.1 Illegal installation or transmission of copyrighted materials. 6.4.2 Any action that violates existing Board policy or publiclaw. 6.4.3 Sending, accessing, uploading, downloading, or distributing offensive, profane, threatening, pornographic, obscene, or sexually explicit materials. 6.4.4 Inappropriately utilizing photos, video, and/or audio recordings of any person. 6.4.5 Changing iPad settings in an effort to circumvent the filtering system. 6.4.6 Downloading inappropriate apps. 6.4.7 Spamming-Sending inappropriate emails. 6.4.8 Gaining access to other student’s accounts, files, and/or data 6.4.9 Vandalism to your iPad or another student’s iPad. 6.5 iPad Care: 6.5.1 Students will be held responsible for maintaining their individual iPads, and keeping them in good working order. 6.5.2 iPad batteries must be fully charged and ready for school each day. 6.5.3 iPads that malfunction or are damaged must be reported to the building Technology Assistant and Administration. USD 489 will be responsible for repairing iPads that Malfunction and/or repairs covered under warranty, iPads that have been damaged from student misuse or neglect will be repaired, with the first $50 of repair cost being borne by the parent. 6.5.4 Students will be responsible for the entire cost of repairs to iPads that are damaged intentionally, stolen, or lost. 6.5.5 iPads that are stolen must be reported immediately to the Office and the Hays Police Department. 6.6 Legal Propriety: 6.6.1 Students must comply with trademark and copyright laws and all license agreements. Ignorance of the law is not immunity. If you are unaware, ask a teacher or parent. 6.6.2 Plagiarism is a violation of the USD 489 handbooks. Give credit to all sources used, whether quoted or summarized. 6.6.3 Violation of applicable state or federal law will result in criminal prosecution and/or disciplinary action by the District. 6.7 Student Discipline: If a student violates any part of the above policy, board policy, or USD 489 Elementary School handbook policy, he/she may be subject to the following disciplinary steps: 6.7.1 Required to attend an iPad refresher class. 6.7.2 Loss of individual iPad for a designated timeframe to be determined by the
22 Administration. 6.7.3 Loss of iPad while being required to complete coursework. 6.7.4 Disciplinary/Legal action as deemed appropriate.
7. PROTECTING & STORING YOUR IPAD 7.1 iPad Identification: Student iPads will be labeled in the manner specified by the school. iPads can be identified based on serial number and USD 489 identification number. 7.2 Storing Your iPad: When students are not using their iPads, they should be stored in the classroom storage unit. Nothing should be placed on top of the iPad. 7.3 iPads Left in Unsupervised Areas: Under no circumstance should iPads be left in unsupervised areas. If an iPad is found in an unsupervised area, it will be taken to the office.
8. REPAIRING OR REPLACING YOUR iPad / COST OF REPAIRS USD 489 recognizes that with the implementation of the iPad initiative there is a need to protect the investment by both the District and the Student/Parent. Therefore, we have set the following guidelines in place. 8.1 Warranty Repairs Warranty repairs will be completed at no cost to the student. 8.2 Vandalism and Theft In cases of theft, vandalism and other criminal acts, a police report MUST be filed by the school. 9. SCHOOL RIGHTS: 9.1 USD 489’s network, facilities, and/or mobile devices are to be used in a responsible, efficient, and ethical manner in accordance with the philosophy of USD 489. Students must acknowledge their understanding of this policy as well as the following guidelines. Failure to adhere to these standards may result in disciplinary action and/or revocation of the offender’s mobile device and/or network privileges. 9.2 The administration and/or their designee(s) have the right to inspect a mobile device, application, or peripheral device associated with any or all USD 489 technology. This includes but is not limited to email, documents, pictures, music, or other components associated with all USD 489 technology. 9.3 USD 489 reserves the right to define inappropriate use of technology.
23 Student Pledge for iPad Use 1. I will take good care of my iPad.
2. I will never leave the iPad unattended.
3. I will never loan out my iPad to other individuals.
4. I will know where my iPad is at all times.
5. I will charge my iPad battery as needed.
6. I will keep food and beverages away from my iPad since they may cause damage to the device.
7. I will not disassemble any part of my iPad or attempt anyrepairs.
8. I will not change the management profiles as set up by the district.
9. I will protect my iPad by keeping it in the protective case supplied by the district.
10. I will use my iPad in ways that are appropriate, meet USD 489 expectations, and are educational in nature.
11. I will not deface the serial number.
12. I understand that I will return the iPad, case, charger and cord in the condition it was given to me or I may be assessed a fee for damages and/or repairs.
13. I understand that my iPad is subject to inspection at any time without notice and remains the property of USD 489.
14. I will follow the policies outlined in the USD 489 Handbook while at school, as well as outside the school day.
15. I will file a police report in case of theft, vandalism, and other acts covered by insurance with assistance from the Administration.
16. I will be responsible for all damage or loss caused by neglect or abuse.
17. I agree to return the iPad and power cords in good working condition.
18. I will not utilize photos, video, and/or audio recordings of myself or any other person in an inappropriate manner.
I agree to the stipulations set forth in the above documents including the iPad Policy, Procedures, and Information; the Acceptable Use Policy; iPad Protection Plan and the Student Pledge for iPad Use.
Student Name (Please Print): _ Grade: _
Student Signature: _ _ Date: _
Parent/Guardian Name (Please Print):_ _ _ Date: _
Parent/Guardian Signature: _ Date _ _
24 AUGUST 15 In-Service Day 16 Classes Begin (1/2 day a.m.) Workday (1/2 day p.m.) 17 First Full Day of School
SEPTEMBER 4 Labor Day Holiday, No School 13 Early Release Day – Dismiss at 1:00 p.m
OCTOBER 9 In-Service Day, No School 11 Early Release Day – Dismiss at 1:00 p.m. 26-27 Parent-Teacher Conferences, No School (Evening conferences held the weeks of Oct. 16- Oct. 23)
NOVEMBER 8 Early Release Day – Dismiss at 1:00 p.m. 22-24 Fall Recess
st DECEMBER 20 End of 1 Semester 21-29 Winter Recess, No School
JANUARY 1-2 Winter Recess, No School 3 Teacher Workday, No School 4 Classes Resume 15 In-Service Day, No School
FEBRUARY 14 Early Release Day – Dismiss at 1:00 p.m. 19 Presidents’ Day, No School
MARCH 14 Early Release Day – Dismiss at 1:00 p.m. 19-23 Spring Break, No School 30 March Recess, No School
April 2 April Recess, No School 11 Early Release Day – Dismiss at 1:00 p.m. 20 In-Service Day, No School
MAY 9 HHS Baccalaureate, 6:30 p.m. 13 HHS Commencement, 3:00 p.m. 18 Last Day of School (1⁄2 day) Teacher Work Day (1/2 day)
GRADING PERIODS DAYS Oct. 13 1 st Nine Weeks 40 .5 Dec. 20 2 nd Nine Weeks 42 .0 Mar. 9 3 rd Nine Weeks 45 .0 May 18 4 th Nine Weeks 41.5_ Totals 172.0
25
26
2017-2018 Student Handbook
General Information 2 Hays Middle School
ts
n 201 West 29th Street · Hays, Kansas 67601 Responsibilities and
e
t TEL (785) 623-2450 · FAX (785) 623-2456 Expectations 6 n Student Services 11
Co Hays Middle School Administration Principal Craig Pallister Assistant Principal Shauna Zweifel
NOTE: The policies as listed in this handbook are designed to serve as a guide and Rockwell Administration Center may not be all-inclusive. Likewise, they are subject to revision at any time 323 West 12th Street that the administration deems necessary. We will make every effort to Hays, Kansas 67601 ensure that students and parents are notified of any changes. Any rule which when (785) 623-2400 www.usd489.com broken violates laws must be reported to proper authorities. The Unified School District 489, Ellis County, Kansas, does not discriminate on the
Board of Education basis of race, color, national origin, sex, age, disability, or handicap in admission Sarah Rankin • Lance Bickle • Mandy Fox or access to or treatment or employment in its programs and activities. If you Danielle Robben • Josh Waddell • Dr. Paul Adams • Luke Oborny have questions regarding the above, please contact the Title IX Coordinator or the Section 504 Coordinator: John Thissen, 323 West 12th Street, Hays, Kansas 67601, Central Administration (785) 623–2400. John Thissen, Superintendent, USD 489 Shanna Dinkel, Asst. Superintendent, USD 489
Hays Middle School Student Handbook 1/16 General Information
Attendance Kansas State Law requires all students to attend school until Tardiness they are 18 years of age. The school is required to notify the Students tardy to TA class may obtain an admit slip from the proper authorities if a student is absent unexcused for more office. Tardies should be excused with a note or a call on that than three consecutive school days or five school days in a day. Students tardy to other classes should secure a slip from a se- mester or seven days in a year. Students are expected to be teacher explaining the delay in order to be excused. in each of their assigned classes daily except in cases of Three unexcused tardies = 1 school detention. emergency or for reasons outlined below: Personal illness. Before and After School Illness in the family. School doors will open at 7:15 A.M. and close at 4:00 P.M. Death of a relative. Please make necessary arrangements for your child(ren). Stu- For other reasons contact the principal prior to the dents are to report to the gym upon arrival. Students will not absence. be allowed in halls or classrooms before 7:39 A.M., and they must obtain a pass from the office to do so. Truancy is defined by KSA 72-113 as lawful and inexcusable School starts at 8:09 a.m. and is dismissed at 3:04 p.m. absence from school for three consecutive days, or five days or Students need to be dropped off/picked up in front of the more within a single semester, or seven days in a school year. building at the main doors or in the west parking lot. An unexcused absence is defined as absence from school for any significant part of the school day in which a student is not in attendance and neither the parent /guardian nor the school Fees is aware and/or approves the absence. [Board of Education USD 489 charges a $135 workbook/materials fee, which is not Policy 3.131] “Significant part of the school day” is defined by refundable. HMS charges a $62 Activity/ID Card fee and a USD 489 as one period or more. The school will adhere to the technology fee of $25. All basic textbooks are provided to requirements of KSA 72-113 in informing parents and the coun- students for use during the school year. Students are ty attorney of nonattendance. responsible for seeing that books, uniforms, and other Students not living with parents or guardians may be required materials issued to them remain in usable condition. Students to provide documentation to excuse their absences. Requested who destroy, dam- age, or vandalize school property will be documentation may include but is not limited to: a program of required to pay for the event attended, or verification from doctors, lawyers, and/ losses or damages. Willful destruction of property may result in or court officers. disciplinary action. Accidental damage should be reported to the office immediately. There are optional projects in some elective classes that require a nominal fee if students choose Attendance Procedures these projects. Fieldtrips and special activities occasionally All absences need to be phoned into the HMS office by a parent require a fee also. Please contact the HMS office whenever a or legal guardian. cost is prohibitive. Absences need to be called in no later than 9:00 a.m. (Someone is answering phones as early as 7:30). Replacement cost of activity/ID card is $6.00. If your student must leave the building during the school day the parent/guardian will need to physically sign the student out in INSUFFICIENT PAYMENT the office. (Parents/or guardian will need to come to the office If a check is returned because of insufficient funds, the writer to get student, they will no longer be able to meet you outside of the check will be notified in writing that they have 10 days to of the building.) We are now required to follow this procedure make payment in the form of cash, cashier check, or money for the safety of your child. Upon return the student will be required to sign-in the office but the parent will not be required order. If payment is not received during this 10-day extension, to accompany them. the school district reserves the right to turn the claim over to the Ellis County Attorney. Homework requests may be made on the second day of an ab- sence only and must be made by 9:00 and picked up by 4:00 that Nondiscrimination same day. Discrimination against any individual on the basis of race, color, national origin, sex, age, disability, handicap, or religion An attendance warning letter will be sent home when a student has 8 absences/tardies. If attendance does not improve, the in the admission or access to, or treatment or employment in student will be placed on an attendance contract the district’s programs and activities is prohibited. The Superin- tendent has been designated to coordinate compliance with If a student chooses to leave the school grounds without per- nondiscrimination requirements contained in Title VI of the Civil mission, this will be considered truancy. Parents will be noti- Rights Act of 1964, Title IX of the Education Amendments of fied as well as the authorities. Any time missed will be made 1972, Section 504 of the Rehabilitation Act of 1973, and the up after school from 3:05 – 3:45. provisions of these laws, and the rights they provide, are available from the compliance coordinator.
Hays Middle School Student Handbook 2/16 Curriculum Hays Middle School students have a well-rounded Grade Required Courses Elective Courses curriculum that combines required coursework with 6th 1 Language Arts 1 Reading 1 Band elective courses within an 8-period day. In the chart, 1 Social Studies Choose 1 Orchestra 1 indicates a full-year credit and 1/2 indicates a half- 1 Mathematics 1 1 Vocal year credit. 1 Science 1 Music Appreciation 1 Wheel Rotation of 4 nine week classes Plagiarism 1 PE/Seminar Hays Middle School teachers will instruct students regarding plagiarism in the classroom and on assign- 7th 1 Social Studies 1/2 Peer Tutor ments. If student work is shown to be plagiarized, it 1 Mathematics 1 or 1/2 Art 1 Science 1/2 Intro to Media will not be accepted. A zero grade will be recorded 1 Reading Choose 1/2 Weights and disciplinary action may be taken. 1/2 Language Arts 2 1 Band 1/2 Exploratory Tech 1 Orchestra 1/2 PE 1 or 1/2 Vocal
8th 1 Reading 1 or 1/2 Art 1 Social Studies 1/2 Yearbook 1 Mathematics (or Algebra) 1/2 Peer Tutor 1 Science 1/2 Intro to Media 1/2 PE Choose 1/2 Weights 1/2 Computer 2 1/2 1/2 Aerobics 1/2 Language Arts 1/2 Exploratory Tech 8 Sexual Harassment 1/2 Woodworking 1 Band What is sexual harassment? Sexual harassment in- 1 Orchestra cludes (but is not limited to) unwelcome sexual advanc- 1 or 1/2 Vocal es, requests for sexual favors, and other verbal or phys- ical conduct of a sexual nature. It could be student-to- student, staff-to-student, student-to-staff, or staff-to- staff. Sexual harassment could be perceived as intimi- dating, hostile or offensive. It could also be directed Telephone toward someone because of his or her gender. Students must use the telephone in the office for school-related calls. Examples of sexual harassment include but are not No cell phones without permission, including calls home when sick. In limited to: the event that a student receives a call, a message will be relayed to sexually oriented verbal “kidding”; the student. Normally phone calls for students will be handled be- sexually suggestive remarks, gestures, or jokes; tween classes, during lunch time, or after school. Students will be remarks of a sexual nature about one’s appear- called out of class only in emergency situations. ance; defaming the reputation of an individual by imply- ing sexual involvement through verbal rumors or written notes or graffiti; displaying offensive sexual illustrations; pressuring or requesting sexual activity; and pulling at clothing in a sexual way. Sexual harassment will not be tolerated in USD 489. Cell Phone/Electronic Device Policy Regardless of whether they are reported or not, sexual Students may have a cell phone but it must be locked in their school locker between the hours of 8:09am and 3:04pm, unless permission is harassment problems have negative consequences in granted by faculty/administration. the workplace and classroom and can seriously affect If the phone is taken away: the safety, health, and self-esteem of the individual. The USD 489 Board of Education’s policies concerning 1st Violation: Student will pick up the phone at the end of the school day. sexual harassment are on file in the offices of the princi- pals and counselors. 2nd Violation: Parent must pick up the phone between the hours of Any student who believes he or she has been sub- 7:30am and 4:00pm—it will not be returned to the student. jected to sexual harassment should discuss the alleged 3rd Violation: Parent must pick up the phone and sign that the student harassment with the principal, counselor, school psy- loses their right to have a cell phone at school for the remainder of the chologist, or another certified staff member. Com- school year and if they have a cell phone after the 3rd violation they will be assigned In School Suspension for one day for each violation after plaints of sexual harassment will be promptly investi- the third. gated and resolved. Every effort will be made to pre- serve confidentiality for both the accuser and the ac- cused, to the extent the investigative process allows.
Hays Middle School Student Handbook 3/16 Visitors Students who are on the Gold Honor all three nine-week All visitors are asked to report to the office upon entering the periods of the current year will earn the privilege of being rec- building through the main front doors. Parents are always wel- ognized. come at Hays Middle School; however, students must have the Each year, the HMS staff incorporates a number of programs permission of the principal before bringing other relatives or to motivate and encourage students to do well at school. friends. These persons will be expected to conduct themselves These programs often focus on progress or improvement ra- in the same responsible manner as is expected of HMS stu- ther than a specified level of performance. Such programs may dents. target academics, activities, behavior, or positive social interac- tion. Visitor Check-in Procedures: Grading Scale *Visitor must go directly to the front office upon entering the building *Scan driver’s license or take photo ID (if not already in the sys- A+ 4.0 99-100 D+ 1.5 70-72 tem) A 4.0 96-98 D 1.0 66-69 *Issued Visitor tag from secretary A- 4.0 93-95 D- 1.0 63-65 *Wear Visitor tag while in the building *Return Visitor tag upon leaving B+ 3.5 90-92 F 0 62 & Below *Retrieve photo ID if left B 3.0 86-89 Everyone in the building must be identifiable with CURRENT ID at B- 3.0 83-85 all times for security purposes while school is in-session. An incomplete is given only in those C+ 2.5 80-82 cases where illness, emergency, or by prearrangement, the student has not Homeroom Teacher Advisory Groups C 2.0 76-79 been able to complete his/her assign- Teacher Advisory (TA) Groups are the center of organized ments. C- 2.0 73-75 social development at Hays Middle School. Advisory Teachers
and small groups of 6th, 7th, and 8th graders work together at the beginning of each day to develop communication skills, Parent-School Communication improve thinking skills, increase decision making, and improve Parents are encouraged to stay in contact with teachers and self-image. The TA period is designed to meet the unique intel- administrators at Hays Middle School. All parents are invited to lectual, social, emotional, and physical needs of middle school attend monthly Home and School meetings to assist in plan- students. The Advisory Teacher is one adult each child can look ning activities or to discuss needs and concerns of students. The to daily for positive influence when dealing with essential life staff at Hays Middle School believes that parents and school skills. The Advisory Teacher will also lead special activities working together will provide optimum learning experiences aimed at student social development. Parents are encouraged for students. to stay in contact with the student’s Advisory Teacher and may Student Records wish to become involved in Advisory Group projects. The district collects and maintains only that data about indi- Student Progress/Grading viduals which is necessary in order for the schools to accom- Grade cards will be issued the week following the last day of plish their primary goals. No information other than that used each nine-week grading period. Parents are invited to attend for personal identification and factual data of a cumulative na- parent-teacher conferences in the fall and are welcome to call ture will be collected, maintained, or disseminated without for an appointment with teachers whenever there are con- informed consent of the individual and/or the parent or guardi- cerns. This allows both parents and teachers the opportunity to an of students. communicate about student progress. Directory Information PowerSchool Certain information is routinely released at various times dur- Power School is a web-based student information system (SIS) ing the school year. This information is classified as directory which simplifies data driven decision making by providing real- information. The following categories are listed as directory time information to stakeholders – over the Internet. Parents information: student’s name, address, telephone number, pic- will receive a user name and password to allow them to check ture, parent or guardian, date and place of birth; weight, their student grades at any time. height, participation in and eligibility for officially recognized activities and sports; dates of attendance or grade placement; Honor Roll honors and awards received; and the most recent educational Students are recognized for their achievements in the class- agency or school attended by the student. If you choose not to room at the end of each nine-weeks. Honor Roll students must have any of this information released, you will need to contact maintain a minimum grade of D or above. The three categories the school administration (623–2450). of scholarship are:
Gold Honor Roll Black Honor Roll White Honor Roll 3.7 Grade Point Average 3.5 Grade Point Average 3.0 Grade Point Average
Hays Middle School Student Handbook 4/16 Responsibilities and Expectations
Student Conduct and Discipline Long-Term Suspension or Expulsion from School At Hays Middle School, students are expected to show re- Arrangements for a formal hearing will be made within ten spect to all persons and property at school. Policies and proce- days of the suspension to determine the most appropriate dis- dures regarding student conduct apply to school hours, to and position of the individual case. This action will be reserved for from school, at all school-sponsored events, or when an action such situations as continued violation(s) of any published code is initiated at school or at a school activity. whereby alternative interventions are deemed ineffective; pos- 1. Whenever possible, “natural consequences” appropriate to session of any item intended for use as a weapon; false fire the behavior will be applied. alarm; or bomb threat. 2. Classroom Detention—Students may be assigned time after school at their teachers’ discretion for inappropriate be- Student Conduct and Procedure Code havior or for extra academic help. It is the belief of the administration and the Board of Educa- 3. School Detention—Any HMS staff member may issue a tion that students should conduct themselves in manner that school detention for unacceptable behavior/incomplete reflects positively on the school and the community. Moreo- homework. Students are expected to report to detention ver, we have a responsibility to assist students in developing within five minutes following the dismissal bell on the day behaviors that will better equip them for success. Hays Middle they are to serve the detention. Detentions will last for 30 School is bound by the suspension/expulsion law of Kansas minutes. Students will report to athletic practices and oth- (KSA 72-8901-8906), as follows. er after school activities immediately following the deten- KSA 72-8901: tion. Detentions will be served in the school detention Be it enacted by the legislature of the State of Kansas: room from 3:05–3:35 p.m. that day or the next day. (No Section 1. The Board of Education of any school district may exceptions—Students are to be picked up @ 3:45 p.m.) suspend or expel, or by regulation authorize any certified em- Detentions = 30 minutes ployee or committee of certified employees to suspend or ex- Four detentions for behavior = 1 day In School Suspen- pel, any pupil guilty of any of the following: sion. A. Willful violation of any published regulation for student Four detentions for incomplete homework = 1 day In conduct adopted or approved by the Board of Education; School Suspension. B. Conduct which substantially disrupts, impedes, or inter- No Signature/Skipped detentions = 30 min. addition feres with the operation of any public school 2nd Skipped detention = 1 day ISS C. Conduct which endangers the safety of others or which 4. In-School Suspension (ISS)—In-School Suspension is de- substantially impinges upon or invades the rights of others, signed as an alternative to out-of-school suspension. Stu- at school, on school property, or at a school supervised dents whose behavior at school warrants temporary dis- activity; missal from regular classes may be assigned to in-school- D. Conduct which, if the pupil is an adult, constitutes the suspension. Suspended students are required to report to commission of a felony or, if the pupil is a juvenile, would the office at Hays Middle School by 8:09 A.M. on the day constitute the commission of a felony if committed by an they are assigned and will be dismissed at 3:04 P.M. They adult; should have with them all supplies and materials needed to E. Conduct at school, on school property, or at a school su- complete assignments (including any late assignments), to pervised activity which, if the pupil is an adult, constitutes follow guidelines set forth for the program, and to perform the commission of a misdemeanor, if the pupil is a juve- in a manner which displays that they will be ready to re- nile, would constitute the commission of a misdemeanor if turn to the classroom. All work completed while students committed by an adult; or are in In-school suspension will be counted toward their F. Disobedience of an order of a teacher, peace officer, or academic progress. Students will not be permitted to school authority, when such disobedience can reasonably attend any school activity or practice on the day(s) they are be anticipated to result in disorder, disruption or interfer- assigned ISS. ence with the operation of any public school or substantial 5. Out-of-School Suspension—Students whose behavior war- and material impingement upon or invasion of the rights of rants temporary dismissal from school attendance may be others. assigned to out-of-school suspension normally for a period of 1–10 days. A parent/guardian conference will be re- quired before the student is allowed to return to school. Students will not be permitted to attend any school activity or practice on the day(s) they are assigned OSS.
Hays Middle School Student Handbook 5/16 Dress Code quences will be assigned according to the seriousness of the This dress code is intended to promote appearance that re- behavior. frains from interference with the intended function of the Instance 1: Students report bullying/peer abuse—refer to stu- school or school activity or creates potential health and safety dent support staff or counselor. hazards. Neatness and cleanliness of personal hygiene is en- Instance 2: A detention is given by administration. Under super- couraged at all times. vision, student calls parent. For reasons of health and safety, shoes must be worn Instance 3: A one hour detention is given, a meeting is set up Except in those situations where approved by a school- with the student’s teachers, and administration makes a parent sponsored group or activity in advance of an activity, head- contact. gear (examples: hats, caps, bandanas, sunglasses, stocking Instance 4: ISS (In School Suspension), administration contacts caps, head covering) should not be worn in the building parents, law enforcement may be contacted and, upon their dis- until the dismissal bell rings. Hair should be a natural col- cretion, a police report filed. or. Items of apparel that are considered distracting, unsafe, Bicycles/Skateboards (No electric or gas scooters) offensive, revealing, or suggestive (direct or indirect refer- Students riding bicycles to school should park them in the ence to alcohol, drugs, sex, profanity, gang affiliation, Sa- bicycle racks southwest of the building as soon as they arrive at tanism, tobacco, etc.) should not be worn. school. It is recommended that bicycles be locked. Bicycles & No bare backs or shirts which expose stomachs are per- skateboards are not to be ridden on sidewalks. mitted. Students dressed inappropriately may be asked to secure the Gum and Candy proper attire before returning to class. Gum and candy should not be brought to school. Coaches and sponsors of extracurricular activities may indi- vidually set additional guidelines to serve the best interests of Lockers their organizations. Lockers are provided to store students’ belongings including Appropriateness of dress and appearance will be determined backpacks, cell phones, and valuables. Locker access is available by and enforced by the administration on an individual basis. to students between classes. Only the student assigned to a Bullying/Peer Abuse Policy locker should have materials in that locker. Combination locks Our policy states that HMS students will remain aware of bul- will be provided upon requests. lying/peer abuse behaviors and will refrain from such behav- Backpacks / Trappers iors. Students are expected to be committed to healthy, re- Backpacks are allowed so students can bring materials to and spectful relationships with others. from school, but not to and from class. Students are encour- aged to use trappers or notebooks to assist in organization and Bullying/peer abuse behaviors would include, but are not lim- transporting needed materials from their locker to the class- ited to: room. Physical Abuse: touching, pinching, shoving, pushing, hitting, fighting, disrespect. Personal Property Verbal Abuse: taunting, jeers, name calling, bullying, intimida- Each student should assume the responsibility of taking care tion, threats, disrespect. of his or her own possessions. The school district does not carry Social Abuse: ostracizing or social isolation, scapegoating, or insurance on students’ personal property items and is not re- blaming others, gestures, disrespect. sponsible for lost, stolen, or damaged property. Hays Middle Sexual Abuse: written or verbal communication of a sexual School is not responsible for lost or stolen property. nature, unnecessary and unwanted touching that is not consensual, disrespect. Property Damage Cyber Abuse: any communication by electronic devices that Students who destroy or vandalize school property and/or oth- consist of threatening, name calling, intimidation, and/or er student property will be required to pay for losses or damag- disrespect. es. Willful destruction may result in disciplinary action. Acci- dental damage should be reported to the office immediately. Bullying/Peer Abuse Reporting and Consequences Our administrators, teachers, and staff are committed to assuring that all students feel safe, and are not the target of bullying, abusive, and teasing behaviors during their school day. As a result, it is the policy of Hays Middle School that bul- lying, abusive, and teasing behaviors will not be tolerated. If a student demonstrates any of the above behaviors, conse- quences will be imposed. Below is a list of consequences. All students should understand, however, that the imposed con- sequence(s) may not follow the order listed below. All conse-
Hays Middle School Student Handbook 6/16
School administration reserve the right to search TAKING STUDENTS INTO CUSTODY Students shall not be voluntarily released by school officials to student lockers and any personal property law enforcement authorities unless the student has been brought onto USD 489 property. placed under arrest or taken into custody by law enforcement or SRS. Reasonable effort shall be made to notify the student’s Weapons Policy parents, guardian or representative when students are re- A student shall not knowingly possess, handle or transmit any moved from school for any reason by law enforcement authori- object that can reasonably be considered a weapon on the ties. school grounds or off the school grounds at a school activity, function, or event. This policy shall include any weapon, any INTERROGATIONS AND INVESTIGATIONS item being used as a weapon or destructive device, or any fac- Notification efforts shall be documented. Parents shall not be simile of a weapon. Violation of policy with regard to posses- notified by school officials when their child is taken into custody sion/use of explosives, firearms, or other weapons as defined in by SRS and/or law enforcement as a result of allegations of current law shall result in expulsion from school for a period abuse or neglect. not to exceed one calendar year. For more information, refer to When a student has been taken into custody or arrested on USD 489 Board of Education policy 3.317. school premises without prior notification to the building prin- cipal, the school staff present shall ask the law enforcement Interrogation and Investigation officer to notify the principal of the circumstances as quickly as Building administrators and others designated by the superin- possible. tendent may conduct investigations and question students about infractions of school rules or the student conduct code. DISTURBANCE OF SCHOOL ENVIRONMENT If there is reason to believe a violation of criminal law has Law enforcement officers may be requested to assist in con- been committed, the principal shall notify the appropriate law trolling disturbances at school and if necessary to take students enforcement agency and may request further investigation of or other persons into custody. the alleged violation. [USD 489 Board of Education policy 3.380]
Drug Dog Search COORDINATION WITH LAW ENFORCEMENT At the request of the Superintendent or Acting Superinten- School administrators may meet periodically with local law dent of Schools, Law Enforcement Officers may use trained enforcement officials to discuss the district’s policies and rules dogs on school premises to identify property which may con- regarding law enforcement contacts with the district. tain illegal or illicit materials and to determine whether materi- INITIATED BY SCHOOL ADMINISTRATORS AND CONDUCTED BY als are present which may threaten the general health, welfare, LAW ENFORCEMENT OFFICERS and safety of students and/or district employees. Trained dogs When law enforcement officers conduct an investigation and/ may be used for general searches or for specific locations. or question a student(s) during school hours, the building prin- cipal shall make reasonable attempts to contact parents, guard- ian or representative of the student(s) prior to questioning. To School Restrictions the extent possible, reasonable requests of the parents, guardi- A student shall not, regardless of the quantity: an or representative shall be observed. Notification or attempt- possess or consume a beverage containing alcohol ed notification of parents, guardian or representative shall be possess or use tobacco in any form documented by the administrator involved. If a student’s par- consume, have in possession, buy, sell, or give ents, guardian, or representative is not present during ques- away any substance defined by law as a drug tioning of a student, the principal shall be present.
INITIATED BY LAW ENFORCEMENT The administration shall cooperate with law enforcement officers who are conducting investigations of suspected child abuse. Law enforcement officers shall not be permitted to con- duct investigations during school hours except in demonstrated emergency situations. If a demonstrated emergency is found, the principal shall require identification of law enforcement officials and reasons for the interrogation or investigation of a student. If the principal is not satisfied with either the identifi- cation or the reason, the request shall not be granted. The prin- cipal shall attempt to notify the superintendent and the officer’s superiors of the reasons for the refusal.
VIOLATIONS OF CRIMINAL LAW Information on criminal conduct shall be turned over to law enforcement officials.
Hays Middle School Student Handbook 7/16 Assembly Policy Getting On and Off the Bus 1. While waiting to get on the bus, stand away from the bus, Purpose where the driver can see you. Don’t walk up to the bus until the Assemblies are to have well-defined goals tied to district cur- driver opens the door for you. riculum. They are to be within the emotional, intellectual, and 2. After you get off the bus, turn toward the front of the bus and social capacities of the students. Special care is to be taken to take ten giant steps. Look back at the driver be sure he or she ensure assemblies are respectful of families and children with sees you. Wait for the driver to give you a signal, then walk in diverse beliefs, cultures, and values. Assemblies are not to en- front of the bus and cross the street. dorse, advance, or promote any particular religion or religious 3. If you have to cross the street, always walk in front of the bus, practice. Assemblies are also not to express disapproval of, where the driver can see you. Never walk behind the bus. The inhibit or disparage any particular religion or religious belief. driver can’t see you, and might back up and run over you. 4. Do not run and play on the sidewalk or in the street while Responsibility With administrative approval, outside speakers or performers waiting for the bus. Wait quietly on the sidewalk or, if there is may be invited to make special presentations at assemblies. no sidewalk, back away from the street. Administrators have the authority to interrupt or suspend the 5. If you drop something and it falls under the bus, tell the driver. presentation at their discretion. DO NOT REACH UNDER THE BUS. 6. Get on and off the bus quietly. Never push or shove at the door, Notification and always use the handrail.
Notification of scheduled assemblies, including speaker name and content, will be provided to parents or legal guardian through electronic and/or printed materials. Parents or legal guardians may request that their student be excused from an assembly. Excused students will be required to participate in an approved alternate academic activity. (USD 489 Board of Education Policy)
School Bus Safety
Follow These Rules on the Bus
1. Observe same conduct as in the classroom. 2.Be courteous, use no profane language. Emergency Procedures 3.Do not eat or drink on the bus. 4.Keep the bus clean. The Crisis Plan is a guide to students and staff for effective 5.Cooperate with the driver. prevention or response to emergency situations that might 6.Do not smoke. arise. These include natural disasters, accidents, acts of vio- 7.Do not be destructive. lence. School-wide drills are held periodically to maintain 8.Stay in your seat. familiarity with emergency procedures and readiness for re- 9.Keep head, hands, and feet inside the bus. sponse to a crisis. 10.Bus driver is authorized to assign seats.
USD 489 Board Policy 3.721 Fire, Tornado, and Crisis Drills CONDUCT ON SCHOOL BUSES: Fire, tornado, and crisis drills are held at irregular intervals Transportation privileges will be lost for a period extending to throughout the school year. When the alarm is sounded, stu- a maximum of the remainder of the school year for a pupil who dents should quickly and quietly accompany the teacher to des- either persistently violates the rules or commits a major viola- ignated areas. The teacher will call the roll. Check emergency tion. instructions posted in each classroom.
Emergency Safety Intervention (ESI) K.A.R. 91-42-1© defines an emergency safety intervention (ESI) as “the use of seclusion or physical restraint when a student presents an immediate danger to self or others. Violent action that is destructive of property may necessitate the use of an emer- gency safety intervention.” K.A.R. 91-42-2(a)(3) requires that whenever an ESI is used, the parent(s)/guardian(s) must be informed in writing within two school days. Email meets the definition of notification by writing. The ESI policy can be viewed in its entirety on the district website.
Hays Middle School Student Handbook 8/16 Eligibility Requirements Student Activities In order to participate in any KSHSAA activities, students must The school sponsors social activities (including dances) comply with the eligibility requirements of the Kansas State during the year. In addition to being fun, these activities: High School Activities Association. These include: Provide opportunities for students to learn appropriate A KSHSAA physical form signed by a physician, student, and social skills and behavior. parent indicating the student is physically fit to participate. Enable students to have experience in planning activi- This physical shall not be taken earlier than May 1. ties and working on committees. Students in activities must also turn in a signed Emergency Provide opportunities for students to learn to accept Card and the Drug and Alcohol Policy Form. responsibility. An 8th grade student who reaches 15 on or before Sep- tember 1 is ineligible for competition at the 8th grade lev- General rules of social activities outside of school hours el. include: At HMS, students must have passing grades in six subjects Attendance is voluntary but student must have been in the previous semester to be eligible for the succeeding attendance at school the day of the event/activity. semester. Students attending are expected to stay until the activi- Athletes who have failing grades in two or more subjects ty is over unless parents have made prior arrangements during the season will be ineligible for competition. with the school. Attendance is limited to HMS students only. Athletics Students on school activity restrictions will not be per- Seventh and Eighth graders interested in athletics may partici- mitted to attend. pate in cross country, football, volleyball, basketball, wrestling, soccer, track, and cheerleading. Athletes are expected to keep up with class work. Students who do not get assignments turned in may be excluded from practices/events until the necessary work has been completed. Our coaches and teachers collaborate on a regular basis so that all are aware of how the athlete is doing in the classroom. Insurance Coverage USD 489 does not provide insurance to cover injuries involv- ing students. We do, however, provide a $10,000 deductible catastrophic insurance policy, which becomes effective when a parent’s responsibility reaches $10,000 for students who partic- ipate in any Kansas State High School Activities Association (KSHSAA) sanctioned activity. The district also purchases a rid- er that lowers the parent’s deductible to $3,500 for students involved in athletic activities sanctioned by the KSHSAA. Ques- tions regarding optional insurance for all district students should be directed to the building principal. Leadership Team Student Council Leadership Team members are 7th and 8th graders who are Student Council members are chosen by staff & admin- chosen by staff and administration. Qualities that are re- istration. All students are encouraged to fill out an applica- quired to be a part of the leadership team include positive tion. The planning of projects and activities are done by the character and attitude, good academic standing, genuine students through committee assignments. concern and respect for others, and a willingness to use Participation in school affairs sponsored by Student Coun- these abilities to encourage and nourish a healthy, positive cil, or an affiliated committee, is a vital part of the learning learning environment for all. Activities of the leadership process to develop skills of leadership, compromise, cooper- team include all new student orientation, presentation of a ation, responsibility, and commitment. Being an active part monthly character ed message, and school and community of an organization helps to build pride first in the individual service. and then in the school.
Hays Middle School Student Handbook 9/16 Student Services
Counselor Contagious Diseases: Students exhibiting symptoms of a con- The counselor can make a difference in the lives of students tagious disease or illness will not be allowed in school. A stu- by facilitating individual and group conferences. The counselor dent must be fever-free (oral temperature under 100 degrees), is available to discuss essential life skills— communication, goal without the benefit of a fever-reducing medication, for 24 setting, decision making—and to discuss personal, social, and hours before returning to school. A student with fever, vom- academic concerns. The student support office is open all day iting, severe sore throat, undiagnosed rash or skin eruptions, for consultation with students, parents and staff members. sever cough or cold symptoms, or red eyes with discharge Psychologist should remain home. The school psychologist is available to assist student success by coordinating various strategies to address individual student Screenings: Hearing and vision screenings will be conducted needs. High academic achievement, positive social and behav- as required by Kansas state law and by parental request ior skills and good mental health are important aspects of stu- Personal Safety dent life skills. Some courses, by their nature, require special safety precau- Special Education Services tions. Students are expected to demonstrate knowledge of and A full range of special education services are available to follow safety regulations as required by the instructor. meet specific student needs. If a student is having difficulty in school, general education implements an intervention plan Media Center first. If a student appears to require special education services, The Media Center serves as a resource center for students at a multidisciplinary evaluation is completed to determine eligi- school. Books, magazines, newspapers, and computers are bility and need for services. available to help students with schoolwork or simply for per- sonal information and enjoyment. A computerized catalog and Health Services checkout system is used to keep materials accessible to stu- The district employs registered nurses to serve for health dents. The Media Center is open from 7:39 A.M. to 4:00 P.M. related needs and health education. Parents should report any Students should report to the office for a pass before school. special health condition involving their child to the school Books may be checked out for a period of three weeks, maga- nurse. If necessary, the school nurse, with the input of the par- zines for one day. Reference materials may be checked out ents and the health care provider, will develop a special health after school and returned before school begins on the next day. care plan addressing the specific needs of the student. From 3:00 P.M. to 4:00 P.M. the media center will be available for students wanting a quiet place to read or study. Illness/Injury: Students who become ill or injured at school should promptly notify their teacher and report to our Health Office. Students will require parental permission, or the per- mission of another parent-authorized adult, to be excused from school for a health-related reason. This permission must pre- cede the student leaving the school building. Every effort will be made to contact a parent or guardian in case of serious ill- ness or accident. Parents must be notified by school personnel Lunch and Breakfast (nurse, office staff, etc) prior to any dismissal. Free and Reduced Rate Lunches USD 489 makes available free and/or reduced-rate breakfast Medication Procedure: It is recommended that every possi- and lunch. Applications for these are available in the office and ble means be taken to give students medication at home. If it will be approved at Rockwell Administration Center. becomes necessary for a student to take any form of medica- Payment for School Meals tion at school, these steps must be followed: Computerized meal cards (IDs) are used at Hays Middle 1. A parent or guardian must complete and sign a Medication School. Students are expected to bring their ID to lunch. Stu- Request Form available in the school office or on the dents will need to pay a replacement cost for lost or damaged school web site. ID cards. A meal price handout will be available at enrollment. 2. The medication must be in the original, completely labeled Meal prices are subject to change. Please note that students container. are expected to pay for meal service in advance. Students may 3. All medication will be kept in the Health Office. Any excep- not borrow from other students. A permission form will need to tions to this must have prior approval. be signed by a parent to allow seconds and/or cookies.
Immunizations and Health Assessments: Kansas law and USD Replacement cost of activity/ID card is $6.00. 489 policy requires all students to meet immunization require- ments and to have these records on file at school. Students not NO ID CARD—NO SECONDS/NO COOKIES meeting these requirements will be excluded from school.
Hays Middle School Student Handbook 10/16 1. RECEIVING YOUR iPad & iPad CHECK-IN 1.1 Receiving your iPad/Beginning of the Year iPads will be distributed at the beginning of each school year during “iPad Orientation.” Parents & Students must sign and return the Student Pledge documents before the iPad will be issued to the student. Before the iPad will be checked out to students the technology fee must be paid. 1.2 iPad Check-in iPads will not be checked out during winter break or spring break. iPads will be returned during the final week of school so they can be checked for serviceability. 1.3 Check-in Charges 1.3.3. Students will be responsible for any damage to the iPad, case, and chargers consistent with the Dis- trict’s iPad Protection plan and must return the iPad and accessories in satisfactory condition. The student will be charged a fee for any needed repairs, not to exceed the replacement cost of the iPad. 2. TAKING CARE OF YOUR iPAD Students are responsible for the general care of the iPad they have been issued by the school. iPads that are broken or fail to work properly must be taken to the Office for an evaluation of the equipment. 2.1 General Precautions 2.1.1. The iPad, case, and charger are school property and all users will follow this policy and the USD 489’s acceptable use policy for technology. 2.1.2. Only use a clean, soft cloth to clean the screen, no cleansers of any type. 2.1.3. Cords and cables must be inserted carefully into the iPad to prevent damage. 2.1.4. The iPad, and case must remain free of any writing, drawing, stickers, or labels that are not the property of USD 489. 2.1.5. iPads must never be left in any unsupervised area. 2.1.6. Students are responsible for keeping their iPad battery charged for school each day. 2.2 Carrying iPads 2.2.1. A protective case has been purchased by the district to protect the iPad and provide a suitable means for carrying the device throughout the day. iPads should always be within the protective case when carried. Students must keep the iPad in this case at all times. 2.3 Screen Care 2.3.1. The iPad screens can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen. 2.3.2. Do not put unnecessary pressure on the top of the iPad. 2.3.3. Do not place anything near the iPad that could put pressure on the screen. 2.3.4. Do not place anything in the carrying case that will press against the cover. 2.3.5. Clean the screen with a soft, dry cloth or anti-static cloth. 2.3.6. Do not “bump” the iPad against lockers, walls, car doors, floors, etc. as it may crack or break the screen. 3. USING YOUR iPad AT SCHOOL iPads are intended for use at school each day. In addition to teacher expectations for iPad use, school mes- sages, announcements, calendars, and schedules may be accessed using the iPad. Students should bring their iPad to all classes, unless specifically instructed not to do so by their teacher. USD 489 believes strongly in technology integration as part of every students education in our school system. Refusal to use the iPad as part of the educational process is not an option. 3.1. Charging Your iPad’s Battery iPads should be charged to full capacity each day. 3.2 Sound Sound must be muted at all times unless permission is obtained from the teacher. 3.3. Printing Limited printing services will be available with the iPad. Students should talk to their teachers about the need to print and printer availability. 3.4. Personal Apps Students may not install appropriate personal apps on their iPad
4. MANAGING YOUR FILES & SAVING YOUR WORK 4.1 Saving to the iPad/Home Directory Students should save work to the digital storage provided by the school. It is recommended students regularly back up data. Limited storage space will be available on the iPad – data will NOT be backed up in the event an iPad has to be re-imaged or restored to factory settings. 5. SOFTWARE ON iPads 5.1. Originally Installed Software 5.1.1. The apps and operating system originally installed by USD 489 must remain on the iPad in usable condition and be easily accessible at all times. From time to time the school may add additional apps and OS upgrades.
Hays Middle School Student Handbook 11/16 5.1.2. Periodic check of iPads will be made to ensure that students have not removed required apps or installed inappropriate material. 5.2 Inspection Students will be selected at random to provide their iPad for inspection. iPad use and contents will also be monitored remotely. 5.3 Procedure for re-loading software If technical difficulties occur, the iPad will be restored from a will be re-set to factory settings The school does not accept responsibility for the loss of documents deleted due to the necessity of a re-format and/or re-image. 6. ACCEPTABLE USE The use of the USD 489 School District’s technology resources is a privilege, not a right. The privilege of using the technology resources provided by USD 489 is not transferable or extendible by students to people or groups outside the district and terminates when a student is no longer enrolled in USD 489. This policy is provided to make all users aware of the responsibilities associated with efficient, ethical, and lawful use of technology resources. If a person violates any of the User Terms and Conditions named in this policy, privileges may be terminated, access to the school district technology resources may be denied, and appropriate disciplinary action shall be applied. USD 489’s Student Handbook shall be applied to student infractions. Violations may result in disciplinary action up to and including suspension and/or expulsion for students. When applicable, law enforcement agencies may be involved. 6.1 Parent/Guardian Responsibilities 6.1.1. Talk to your children concerning the standards that your children should follow on the use of the Internet just as you do on the use of all media information sources such as television, telephones, movies, and radio. 6.1.2. The iPad, regardless of location, is handled through the school’s management system. 6.2. School Responsibilities are to: 6.2.1. Provide internet and email access to its students 6.2.2. Provide internet filtering. 6.2.3. Provide network data storage. (USD 489 reserves the right to review, monitor, and restrict information stored on or transmitted via USD 489 owned equipment and to Investigate inappropriate use of resources.) 6.2.4. Provide staff guidance to aid students in doing research and help assure student compliance of the acceptable use policy. 6.2.5. Provide user accounts for free information storage in cloud-based applications. 6.2.6. Monitor pictures, video, and audio recordings of any student or staff member and ensure they are being utilized in an appropriate manner. 6.3 Students responsible for: 6.3.1. Using iPads in a responsible and ethical manner. 6.3.2. Obeying general school rules concerning behavior and communication that applies to iPad/computer use. 6.3.3. Using all technology resources in an appropriate manner so as to not damage school equipment. 6.3.4. Helping USD 489 protect our computer system/device by contacting an Administrator/teacher about any security problems they may encounter. 6.3.5. Monitoring all activity on their account. 6.3.6. Securing their iPad after they are done working to protect their work and information. 6.3.7 Notifying a school teacher/administrator in the event they receive correspondence containing inappropriate or abusive language or if the subject matter is questionable. 6.4 Student Activities Strictly Prohibited: 6.4.1 Illegal installation or transmission of copyrighted materials. 6.4.2 Any action that violates existing Board policy or public law. 6.4.3 Sending, accessing, uploading, downloading, or distributing offensive, profane, threatening, pornographic, obscene, or sexually explicit materials. 6.4.4 Inappropriately utilizing photos, video, and/or audio recordings of any person. 6.4.5 Changing iPad settings in an effort to circumvent the filtering system. 6.4.6 Downloading inappropriate apps. 6.4.7 Spamming-Sending inappropriate emails. 6.4.8 Gaining access to other student’s accounts, files, and/or data 6.4.9 Vandalism to your iPad or another student’s iPad. 6.5 iPad Care: 6.5.1 Students will be held responsible for maintaining their individual iPads, and keeping them in good working order. 6.5.2 iPad batteries must be fully charged and ready for school each day.
Hays Middle School Student Handbook 12/16 6.5.3 iPads that malfunction or are damaged must be reported to the building Technology Assistant and Administration. USD 489 will be responsible for repairing iPads that Malfunction and/or repairs covered under warranty, 6.5.4 Students will be responsible for the cost of the iPad if damaged beyond repair, stolen, or lost. iPads that have been damaged from student misuse, neglect, or are accidentally damaged will be repaired/replaced at the cost of repair or replacement. 6.5.5 iPads that are stolen must be reported immediately to the HMS Office and a report will be made to the Hays Police Department. 6.6 Legal Propriety: 6.6.1 Students must comply with trademark and copyright laws and all license agreements. Ignorance of the law is not immunity. If you are unaware, ask a teacher or parent. 6.6.2 Plagiarism is a violation of the USD 489 handbook. Give credit to all sources used, whether quoted or summarized. 6.6.3 Violation of applicable state or federal law will result in criminal prosecution and/or disciplinary action by the District. 6.7 Student Discipline: If a student violates any part of the above policy, board policy, or Hays Middle School handbook policy, he/she may be subject to the following disciplinary steps: 6.7.1 Required to attend an iPad refresher class. 6.7.2 Loss of individual iPad for a designated time frame to be determined by the Administration. 6.7.3 Loss of iPad while being required to complete coursework. 6.7.4 Disciplinary action as deemed appropriate by HMS administration. 7. PROTECTING & STORING YOUR IPAD 7.1 iPad Identification: Student iPads will be labeled in the manner specified by the school. iPads can be identified based on serial number and USD 489 identification number. 7.2 Storing Your iPad: When students are not using their iPads, they should be stored in the classroom storage unit. Nothing should be placed on top of the iPad. 7.3 iPads Left in Unsupervised Areas: Under no circumstance should iPads be left in unsupervised areas. If an iPad is found in an unsupervised area, it will be taken to the office. 8. REPAIRING OR REPLACING YOUR iPad / COST OF REPAIRS USD 489 recognizes that with the implementation of the iPad initiative there is a need to protect the investment by both the District and the Student/Parent. Therefore, we have set the following guidelines in place. 8.3 Warranty Repairs Warranty repairs will be completed at no cost to the student. 8.4 Vandalism and Theft In cases of theft, vandalism and other criminal acts, a police report MUST be filed by the school. 9. SCHOOL RIGHTS: 9.1 USD 489’s network, facilities, and/or mobile devices are to be used in a responsible, efficient, and ethical manner in accordance with the philosophy of USD 489. Students must acknowledge their understanding of this policy as well as the following guidelines. Failure to adhere to these standards may result in disciplinary action and/or revocation of the offender’s mobile device and/or network privileges. 9.2 The administration and/or their designee(s) have the right to inspect a mobile device, application, or peripheral device associated with any or all USD 489 technology. This includes but is not limited to email, documents, pictures, music, or other components associated with all USD 489 technology. 9.3 USD 489 reserves the right to define inappropriate use of technology.
Hays Middle School Student Handbook 13/16 Student Pledge for iPad Use 1. I will take good care of my iPad. 2. I will never leave the iPad unattended. 3. I will never loan out my iPad to other individuals. 4. I will know where my iPad is at all times. 5. I will charge my iPad battery as needed. 6. I will keep food and beverages away from my iPad since they may cause damage to the device. 7. I will protect my iPad from heat and cold, as well as wet and dirty conditions. 8. I will not disassemble any part of my iPad or attempt any repairs. 9. I will not change the management profiles as set up by the district. 10. I will protect my iPad by keeping it in the protective case supplied by the district. 11. I will use my iPad in ways that are appropriate, meet USD 489 expectations, and are educational in nature. 12. I will not deface the serial number. 13. I understand that I will return the iPad, case, charger and cord in the condition it was given to me or I may be assessed a fee for damages and/ or repairs. 14. I understand that my iPad is subject to inspection at any time without notice and remains the property of USD 489. 15. I will follow the policies outlined in the USD 489 Handbook while at school, as well as outside the school day. 16. I will file a police report in case of theft, vandalism, and other acts covered by insurance with assistance from the Administration. 17. I will be responsible for all damage or loss caused by neglect or abuse. 18. I agree to return the iPad and power cords in good working condition. 19. I will not utilize photos, video, and/or audio recordings of myself or any other person in an inappropriate manner. Parent and Guardian Responsibilities Students have been issued an iPad to educate and prepare him/her for their future by learning how to learn using technology. It is essential the following guidelines be followed to ensure the safe, efficient, and ethical operation of this iPad. Parents and Guardians are expected to . . . Supervise student’s use of the iPad while away from school.
Identify a location in the home where technology is allowed . . perhaps in the dining room or living room, NOT an unsupervised area.
Discuss the family’s values and expectations regarding the use of the iPad at home.
Establish an “iPad curfew” and at night, store the iPad in the living area of the home, not the student’s bedroom.
Supervise the student’s use of the internet, video, video communications, and email.
Use the student’s machine from time to time to understand its potential and view the history of its use.
Report any problems with the iPad to HMS immediately.
Help assure the student charges the battery nightly and is brought to school each day.
Return the device to HMS when requested or upon the student’s exit from HMS.
I agree to the stipulations set forth in the above documents including the iPad Policy, Procedures, and Infor- mation; the Acceptable Use Policy; iPad Protection Plan, the Student Pledge for iPad Use, and the Parent/ Guardian Responsibilities. Student Name (Please Print): Grade: Student Signature: Date: Parent/Guardian Name (Please Print): Date: Parent/Guardian Signature: Date
Hays Middle School Student Handbook 14/16
Please pay close attention to the Early Release Days on:
September 13th
October 11th
November 8th
February 14th
March 14th
April 11th
Students will be released from school at 1:00 PM on those days. Please make sure you make arrangements for those days.
Hays Middle School Student Handbook 15/16
Falcon Spirit Song Onward Falcons, we are the best. We are known from the east to the west. H.M.S. will never give in. We’ve got spirit; we can win. We can fight through thick and thin.
Character Education Watch your thoughts, they become words. Watch your words, they become actions. Watch your actions, they become habits. Watch your habits, they become your character. Watch your character, it becomes your destiny.
Golden Rule: Treat others as you want to be treated.
Hays Middle School Student Handbook 16/16
Updated 6/5/2017 Estimates subject to FY18 BUDGET change General Fund and LOB only
INCREASED EXPENSES 3% Utilities increase $18,518 Increase in health insurance premiums $171,750 Title IIA funding reduction $21,000 Potential increase in new staff insurance premiums $6,120 Increase in teaching staff $168,750 Increased participation in 403 (b) $10,936 2% additional match to 403(b) for staff excluded from retiree health insurance $6,223 TOTAL INCREASED EXPENSES $403,295
DECREASED EXPENSES Item Savings Staff attrition $126,553 Decrease in sick leave payout $130,686 Reduction in internet costs $22,769 Decrease in workers compensation premium $13,896 Decrease in property/casualty insurance premium $2,448 Decrease in retiree health insurance premiums $56,930 TOTAL DECREASED EXPENSES $353,282
CHANGES IN STATE AID
TOTAL CHANGES IN STATE AID $0
FINAL EFFECT ON BUDGET (negative number reflects shortfall) -$50,013 KANSAS ASSESSMENT DATA
Spring 2017 State and District Median Scores ELA and Math
June 2017 KANSAS ASSESSMENT INFORMATION
2017 - KS assessment footprint was reduced by around 60% Math and ELA score reports received in May Interims were piloted at HMS and Lincoln; will continue to use and expand State BOE June agenda item – to continue to use CETE for state testing Third year of instability – 2015 data attack, 2016 campus construction interruption, 2017 server update interruption 3RD GRADE
302
308 Spring 2017 295
297
220 240 260 280 300 320 340 360 380 KS Math 489 Math KS ELA 489 ELA 4TH GRADE
291
296 Spring 2017 300
303
220 240 260 280 300 320 340 360 380 KS Math 489 Math KS ELA 489 ELA 5TH GRADE
288
295 Spring 2017 295
300
220 240 260 280 300 320 340 360 380 KS Math 489 Math KS ELA 489 ELA 6TH GRADE
287
289 Spring 2017 292
295
220 240 260 280 300 320 340 360 380 KS Math HMS Math KS ELA HMS ELA 7TH GRADE
284
284 Spring 2017 287
289
220 240 260 280 300 320 340 360 380 KS Math HMS Math KS ELA HMS ELA 8TH GRADE
280
282 Spring 2017 282
286
220 240 260 280 300 320 340 360 380 KS Math HMS Math KS ELA HMS ELA 10TH GRADE
281
292 Spring 2017 284
290
220 240 260 280 300 320 340 360 380 KS Math HHS Math KS ELA HHS ELA KS VISION Hays Unified School District 489 2017-2018 Board Meeting Calendar
July 2017 August 2017 September 2017 S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 1 2 2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9 9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16 16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23 23 24 25 26 27 28 29 27 28 29 30 31 24 25 26 27 28 29 30 30 31 Hays Unified School District 489 November 2017 December 2017 October 2017 323 West 12th Street S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 2 1 2 3 4 5 6 7 Hays, KS 67601 8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9 10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18 785-623-2400 22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23 29 30 31 26 27 28 29 30 24 25 26 27 28 29 30 www.usd489.com 31 Sarah Wasinger, Board Clerk January 2018 February 2018 March 2018 [email protected] S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 11 12 13 14 15 16 17 Board Meeting 21 22 23 24 25 26 27 18 19 20 21 22 23 24 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 25 26 27 28 29 30 31
Meeting times are at 6:30 pm April 2018 May 2018 June 2018 S M T W T F S S M T W T F S S M T W T F S in the Toepfer Board Room 1 2 3 4 5 6 7 1 2 3 4 5 1 2 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 unless noticed otherwise. 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 29 30 27 28 29 30 31 24 25 26 27 28 29 30