City Council AGENDA Monday, January 8, 2018 7:00 PM Page
Total Page:16
File Type:pdf, Size:1020Kb
City Council AGENDA Monday, January 8, 2018 7:00 PM Page # A. ROLL CALL B. PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE C. SWEARING IN 1. Presentation by Morgan Wilcox. 2. Swearing In Ceremony. City Clerk Powell will administer the oath of office to newly elected and re-elected members of the Governing Body. D. CONSENT AGENDA 1. Approve minutes from the Special City Council meeting of December 18, 5 - 36 2017. 12-18-2017 City Council Minutes 2. Review minutes from the Planning Commission meeting of December 4, 37 - 41 2017. 12-04-2017 Planning Commission Minutes 3. Consider Contract No. 2018-0002, a Cooperative Memorandum of 42 - 49 Understanding with Johnson County Mental Health Center for the Mental Health Co-Responder Program. In February 2016, the cities of Shawnee and Lenexa entered into an agreement with the Johnson County Mental Health Center (JCMHC) to fund a shared part-time mental health co-responder. Due to the program's success, both cities recognized a need for expansion of this program where each City will have its own full-time co-responder. An agreement with JCMHC is required. Recommendation: Consider approving substantive terms of Contract No. 2018-0002, a Cooperative Memorandum of Understanding with the Johnson County Mental Health Center for the Co-Responder Program, and authorizing the Mayor to sign a final agreement as approved by the City Attorney. Memo and Attachments - Pdf E. MAYOR'S ITEMS 1. The Mayor may present items for consideration. F. APPOINTMENTS Page 2 of 159 City Council Meeting – Jan. 08, 2018 1. Consider Appointments and Reappointments to the Parks and Recreation 50 - 54 Advisory Board, the MARC Total Transportation Policy Committee, and the Kansas and Missouri Metropolitan Culture District Commission. Policy Statement, PS-72, Boards and Commissions Recruitment and Appointment Process, updated the methods used to recruit volunteers to serve on boards/commissions and streamlined the process for approving the appointments. One motion will approve the entire slate as presented. Recommendation: Consider approving the slate of candidates. Memo and Attachments - Pdf G. BUSINESS FROM THE FLOOR H. PUBLIC ITEMS 1. Consider adopting Resolution No. 1825 amending Resolution No. 1767 55 - 59 relating to the Advisability of Constructing Certain Improvements and Creating an Improvement District: Clear Creek Parkway from Clare Road to Gleason Road. The City has previously authorized, in Resolution No. 1767, the construction of Clear Creek Parkway from Clare Road to Gleason Road and the creation of an improvement district to finance a portion of the costs of such improvements. The estimated cost of the improvements has increased, primarily due to supplemental engineering services as approved by the Governing Body on December 18, 2017. It is therefore necessary to amend portions of Resolution No. 1767 to authorize the additional costs in order to issue general obligation bonds for this project. Recommendation: Consider adopting Resolution No. 1825. Memo and Attachments - Pdf 2. Consider adopting Resolution No. 1826, providing for sale of General 60 - 67 Obligation Internal Improvement Bonds, Series 2018A, on February 12, 2018. The Series 2018A general obligation bonds will be used to finance all or a portion of the cost of the Nieman Middle and 6200 Nieman stormwater projects, the western portion of Clear Creek Parkway from Clare Road to Gleason, and a fire truck for the new Fire Station 74. The bond sale and approval of the best bid is scheduled for the February 12, 2018 City Council meeting. Recommendation: Consider adopting Resolution No. 1826. Memo and Attachments - Pdf 3. Consider Contract No. 2018-0003, a Master License Agreement with 68 - 99 Mobilitie. The Governing Body approved Ordinance No. 3184 on May 8, 2017, granting a contract franchise to Mobilitie for use of the public right-of-way. Mobilitie is proposing to install antennae on City-owned street lights and an agreement is required. Recommendation: Consider approving substantive terms of Contract No. 2018- Page 3 of 159 City Council Meeting – Jan. 08, 2018 0003, a Master License Agreement with Mobilitie, and authorizing the Mayor to sign a final agreement as approved by the City Attorney. Memo and Attachments - Pdf I. COUNCIL ITEMS 1. Election of 2018 Council President. 100 Charter Ordinance No. 45 provides that at the first regular City Council meeting in January of each year, the Governing Body shall elect one member of the Council as President. A memo is included. Recommendation: Nominate and elect a Council President Memo - Pdf 2. Election of 2018 Council Committee Vice-Chair. 101 Policy Statement PS-7, Conduct of Public Meetings, provides that the Vice-Chair of the Council shall be elected by the Governing Body at the first regular City Council meeting in January of each year at the same time the Council President is elected. Recommendation: Nominate and elect a Vice-Chairperson of the Council Committee. Memo - Pdf J. ITEMS FROM THE COUNCIL COMMITTEE MEETING OF DECEMBER 5, 2017 CHAIRED BY COUNCILMEMBER KENIG 1. Consider the 2018 Street Maintenance Program. 102 - 104 The Council Committee recommended 8-0 to forward the 2018 Street Maintenance Program to the Governing Body for approval and to authorize the solicitation of bids for the 2018 Mill and Overlay Contract and other contracts provided for in the program. Recommendation: Consider approving the 2018 Street Maintenance Program and authorizing the solicitation of bids for the 2018 Mill and Overlay Contract and other contracts provided for in the program. Memo - Pdf K. STAFF ITEMS 1. Consider Bids and Award Contract No. 2018-0004 for 2018 Stormwater 105 - 109 Pipe Repair Project, PR 2018. Final plans were approved on November 13, 2017. Four bids were received on December 8, 2017. Staff is recommending Wiedenmann, Inc., in the amount of $957,295.64. Recommendation: Consider approving substantive terms of Contract No. 2018-0004 with Wiedenmann, Inc., for the 2018 Stormwater Pipe Repair Project, PR 2018, in the amount of $957,295.64 and authorizing the Mayor to sign a final agreement as approved by the City Attorney. Page 4 of 159 City Council Meeting – Jan. 08, 2018 Memo and Attachments - Pdf 2. Consider Contract No. 2018-0005 for a Feasibility Study for the 110 - 123 Community Center. An additional community center has been discussed in various forms for many years. The City purchased land at 61st and Woodland in May, 2005, earmarked for a future park/pool/community center. The Community Center Feasibility Study & Master Plan project is included in the 2018 Budget. Twelve teams submitted Qualifications Statements and staff is recommending Sink Combs Dethlefs in the amount of $114,750. Recommendation: Consider approving substantive terms of Contract No. 2018-0005 with Sink Combs Dethlefs for a Feasibility Study services for the Community Center in the amount of $114,750 and authorizing the Mayor to sign a final agreement as approved by the City Attorney. Memo and Attachment - Pdf L. MISCELLANEOUS ITEMS 1. Ratify the semi-monthly claims for January 8, 2018 in the amount of 124 - 159 $2,657,335.11. Check Register 01-08-2018 2. Miscellaneous Council Items M. ADJOURNMENT Agenda Item #D.1. Page 5 of 159 Journal 76, Volume 25-2017, Page 1 SPECIAL CITY COUNCIL MINUTES December 18, 2017 CITY OF SHAWNEE SPECIAL CITY COUNCIL MEETING MINUTES December 18, 2017 7:00 P.M. Michelle Distler - Mayor Councilmembers Present Staff Present Councilmember Pflumm Interim City Manager Charlesworth Councilmember Neighbor Assistant City Manager Sunderman Councilmember Jenkins City Clerk Powell Councilmember Kemmling City Attorney Rainey Councilmember Vaught Finance Director Rogers Councilmember Meyer IT Director Bunting Councilmember Sandifer Public Works Director Whitacre Councilmember Kenig Development Services Dir. Wesselschmidt Planning Director Chaffee Communications Manager Breithaupt Police Chief Moser Fire Chief Mattox Sr. Project Engineer Lindstrom Police Sgt. Seichepine Assistant Public Works Director Gard (Shawnee Special City Council Meeting Called to Order at 7:00 p.m.) A. ROLL CALL MAYOR DISTLER: Good evening and welcome to tonight's Special Call meeting of the Shawnee City Council. I would ask that you please silence your electronic devices at this time. I am Mayor Michelle Distler, I will be chairing this meeting. I will do a roll call at this time. Councilmember Neighbor. COUNCILMEMBER NEIGHBOR: Present. MAYOR DISTLER: Councilmember Pflumm. COUNCILMEMBER PFLUMM: Present. MAYOR DISTLER: Councilmember Jenkins. COUNCILMEMBER JENKINS: Present. MAYOR DISTLER: Councilmember Kemmling. COUNCILMEMBER KEMMLING: Present. MAYOR DISTLER: Councilmember Vaught. Agenda Item #D.1. Page 6 of 159 Journal 76, Volume 25-2017, Page 2 SPECIAL CITY COUNCIL MINUTES December 18, 2017 COUNCILMEMBER VAUGHT: Here. MAYOR DISTLER: Councilmember Meyer. COUNCILMEMBER MEYER: Present. MAYOR DISTLER: Councilmember Sandifer. COUNCILMEMBER SANDIFER: Present. MAYOR DISTLER: Councilmember Kenig. COUNCILMEMBER KENIG: Present. MAYOR DISTLER: Thank you. And I’d like to just take a minute to say thank you to Councilmembers Pflumm, Vaught and Kenig. This is their last meeting. Councilmembers have a difficult job, and I know that whichever side they have been on an issue, it is because they care about Shawnee and doing what’s best for the community that they always -- their hearts were always in the right place. So, thank you so much, gentlemen, for your service. You will be missed. Because today’s meeting is a special call, the Council will only be able to discuss those items that are on the agenda. At this time, I'd like to explain our procedures for public input. During the meeting I will offer the opportunity for public input. If you would like to speak to the Council at any of those times, please come forward to the microphone. I will ask that you state your name and address for the record and you may offer your comments. So that members of the audience can hear your comments, I would ask that you speak directly into the microphone.