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City of Orillia Council Minutes

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City of Orillia Council Minutes Page 1 of 13 CITY OF ORILLIA COUNCIL MINUTES MINUTES OF THE MEETING OF COUNCIL, MONDAY, OCTOBER 26, 2009 AT 7:37 P.M. FOLLOWING THE SPECIAL MEETING RE TAX APPEALS IN THE COUNCIL CHAMBER, ORILLIA CITY CENTRE Present: Mayor R. Stevens in the Chair Councillors:R.Cipolla D. Evans J. Fecht M. Fogarty W. Gardy T. Lauer M. McMillan P. Spears Also Present: Gayle Jackson, City Clerk Robin Cadeau, Administrative Assistant John Mattinson, President, Orillia Power Corporation Larry Brooksbank, Chair, Orillia Power Corporation Pat Hurley, Treasurer, Orillia Power Corporation Approval of Agenda Moved by Cipolla, that the agenda for the Council meeting held on October 26, 2009, be approved as distributed. Carried. Disclosure of Interest 1. Councillor Spears - re Consent Item No.'s 2. and 3. Nature of Interest - Councillor Spears' daughter is employed by the Ontario Good Roads Association. Councillor Spears declined to discuss the matter or to vote on its disposition. 2. Councillor Spears - re Consent Item No. 19. Nature of Interest - Councillor Spears is a member of the Royal Canadian Legion Pipes and Drums. Page 2 of 13 Councillor Spears declined to discuss the matter or to vote on its disposition. Report 1. Orillia Power Corporation - re Semi-annual. File: C12-OPC 2009-270 Moved by Fecht, seconded by Fogarty: THAT the Orillia Power Corporation's Semi-annual report, dated October 26, 2009, be received as informational. Carried. Deputations 1. Ken Eady, President of the Board, Duncan Newman, Board Treasurer, Daniel Cambridge, Board Director and Gail Michalenko, Executive Director of the Orillia and Georgian Triangle Housing Resource Centres, spoke to Council regarding the Orillia Housing Resource Centre. File: C12-HC a) Email - Dave Ritchie. b) Letter - The Society of St. Vincent de Paul, Guardian Angels Parish Conference. c) Email - Garfield Dunlop, MPP Simcoe North 2009-271 Moved by Fecht, seconded by Evans: THAT the request from the Georgian Triangle Housing Resource Centre requesting financial support for the Orillia Housing Resource Centre in the amount of $10,000, be referred to the 2010 Budget Committee. LOST. 2009-272 Moved by Fecht, seconded by Evans: THAT, further to the deputation from the Georgian Triangle Housing Resource Centre regarding the Orillia Housing Resource Centre, Council approve funding of $10,000 for 2010. Carried. 2. Allan Lazier, President and Mark Elgar, Vice-President of the Birchwood Park Association spoke to Council regarding Birchwood Park improvements. File: F21-GEN a) Letter - Barb Shakell-Barkey. b) Letter - Joseph B. Prendergast. c) Email - Bill and Eileen Brown. Page 3 of 13 2009-273 Moved by Lauer, seconded by McMillan: THAT, further to the deputation by Allan Lazier, President of the Birchwood Park Association, the request to upfront the restoration costs of Birchwood Park, and recoup the costs over a period of 15 years from the responsible taxpayers and their request that the City collect the $25.00 membership dues from Birchwood Park Association members be referred to the City Treasurer for a report to Council. Carried. Meeting recessed - 9:40 p.m. Meeting re-assembled - 9:46 p.m. Minutes Moved by Fecht, seconded by Gardy, that the minutes of the following meetings be adopted, having been printed and distributed: - October 5, 2009 - Public Meeting re Planning Matters - October 5, 2009 - Regular Council Carried. Correspondence 1. Engineering Department - re "Oil Heating Incentive Program - Expanded!" File: E05-GEN a) Letter - Canadian Oil Heat Association - Ontario Chapter. 2009-274 Moved by McMillan, seconded by Lauer: THAT the City's Oil Heating Incentive Program be closed to new applications as of October 29, 2009; AND THAT any new applications in process, prior to that date, proceed to completion; AND THAT the Public Works Department provide a report to Council Committee including comment on possible legal issues. LOST. Recorded Vote: Yeas: McMillan, Lauer Nays: Fecht, Fogarty, Evans, Cipolla, Gardy, Spears, Stevens 2009-275 Moved by Evans, seconded by Cipolla: THAT the Release dated October 7, 2009 from the Public Works Department regarding "Oil Heating Incentive Program - Expanded!", be received. Carried. Page 4 of 13 Reports 1. Report Number 2009-2 of the Budget Committee. 2009-276 Moved by Fecht, seconded by Fogarty: THAT Report Number 2009-2 of the Budget Committee, now before Council, be adopted. Carried. 2. Report Number 2009-19 of the Council Committee. 2009-277 Moved by Gardy, seconded by McMillan: THAT Report Number 2009-19 of the Council Committee, now before Council, be adopted with the exception of Clause(s) 2., 7., 9., and 13. which shall be introduced separately. Carried. 2009-278 Moved by Cipolla, seconded by Evans: THAT Clause 2. of Report Number 2009-19 of the Council Committee, now before Council, be adopted. Carried. 2009-279 Moved by Gardy, seconded by McMillan: THAT Clause 7. of Report Number 2009-19 of the Council Committee, now before Council, be adopted. Carried. 2009-280A Moved by Cipolla, seconded by Evans: THAT Clause 9. of Report Number 2009-19 of the Council Committee, now before Council, be adopted by changing the 3% increase to 5% which is closer to our actual costs. LOST. 2009-280B Moved by Cipolla, seconded by Evans: THAT Clause 9. of Report Number 2009-19 of the Council Committee, now before Council, be adopted. Carried. Page 5 of 13 2009-281 Moved by Spears, seconded by Fecht: THAT Clause 13. of Report Number 2009-19 of the Council Committee, now before Council, be adopted. LOST. Recorded Vote: Yeas: Fecht, Cipolla, Spears, Stevens Nays: Fogarty, Evans, Gardy, McMillan, Lauer 3. Manager of Special Projects - re Community Adjustment Fund Grant - Andrew Street Underground Cabling. File: L04- 2009-282A Moved by Cipolla, seconded by Evans: THAT as recommended in a report dated October 21, 2009 from the Manager of Special Projects, Council be authorized to enter into a contract with the Government of Canada for receipt of the $350,000 Community Adjustment Fund Grant for the Andrew Street Underground Cabling project; AND THAT Council authorizes proceeding with the additional work at this time, at an estimated cost of $320,000; AND THAT the Mayor and Clerk be authorized to execute the necessary contracts or purchase orders necessary to complete this work; AND THAT staff take whatever measures necessary to ensure that the work is completed by March 31, 2010. 2009-282B Moved by Fogarty, seconded by Cipolla: THAT the motion now before Council be amended by deleting the following: "AND THAT staff take whatever measures necessary to ensure that the work is completed by March 31, 2010." LOST. 2009-282C Moved by Fogarty, seconded by Lauer: THAT the motion now before Council be amended by adding following words: "within the existing budget" to the last paragraph after the word "necessary". Carried. 2009-282D Moved by Cipolla, seconded by Evans: THAT as recommended in a report dated October 21, 2009 from the Manager of Special Projects, Council be authorized to enter into a contract with the Government of Canada for receipt of the $350,000 Community Adjustment Fund Grant for the Andrew Street Underground Cabling project; Page 6 of 13 AND THAT Council authorizes proceeding with the additional work at this time, at an estimated cost of $320,000; AND THAT the Mayor and Clerk be authorized to execute the necessary contracts or purchase orders necessary to complete this work; AND THAT staff take whatever measures necessary within the existing budget to ensure that the work is completed by March 31, 2010. Carried. 4. Housing Committee - re Affordable Housing Initiative - 85 Barrie Road. File: C12- HC 2009-283 Moved by Cipolla, seconded by Evans: THAT as recommended in a report dated October 21, 2009 from the Housing Committee regarding an affordable housing initiative at 85 Barrie Road, Council support Circoflex (Devco Group Inc.) or related entity by providing development charge financing and a tax holiday option for the creation of affordable rental housing up to a maximum of $20,000 per unit. Carried. 5. Mayor Stevens - re Policy re Use of BlackBerry/Cellular Devices at Meetings. File: C12-COM 2009-284A Moved by Fecht, seconded by Evans: THAT Council adopt Policy 1.2.6.1. being a policy to prohibit the use of BlackBerry and cellular devices during Council Committee and Council meetings. 2009-284B Moved by Fogarty, seconded by Evans: THAT the motion now before Council be amended by adding the following after the words "cellular devices,": "land based internet, computers, paper, pencils and pens" LOST. 2009-284C Moved by Fecht, seconded by Evans: THAT Council adopt Policy 1.2.6.1. being a policy to prohibit the use of BlackBerry and cellular devices during Council Committee and Council meetings. Carried. Verbal motion to go to 11:30 p.m. Page 7 of 13 Notice of Motion 1. Councillor Cipolla gave notice at the October 5, 2009 Council meeting that he intends to introduce a motion regarding the bus route being re-instated on Sandra Drive. Councillor Cipolla has withdrawn his notice of motion pending receipt of the upcoming staff report. 2. Councillor Cipolla gave notice at the October 5, 2009 Council meeting that he intends to introduce a motion regarding the relocation of the bus terminal. a) Report - Councillor Cipolla. b) Letter - Allan French. 2009-285 Moved by Cipolla, seconded by Fogarty: THAT as recommended in a report dated October 21, 2009 from Councillor Cipolla, the transit terminal be relocated back to Peter Street and Mississaga Street. Tabled. 3. Councillor Cipolla gave notice at the October 5, 2009 Council meeting that he intends to introduce a motion regarding a proposed policy with respect to the inclusion of curbs and gutters in road reconstruction projects. a) Report - Councillor Cipolla. 2009-286 Moved by Cipolla, seconded by Fogarty: THAT as recommended in a report dated October 21, 2009 from Councillor Cipolla, Council adopt a policy that states that whenever the municipality undertakes reconstruction of roads within the municipality, curb and gutter be installed as part of the project.
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