Local Government Performance Assessment

Mayuge District

(Vote Code: 535)

Assessment Scores

Crosscutting Minimum Conditions 67%

Education Minimum Conditions 100%

Health Minimum Conditions 75%

Water & Environment Minimum Conditions 65%

Micro-scale Irrigation Minimum Conditions 70%

Crosscutting Performance Measures 46%

Educational Performance Measures 77%

Health Performance Measures 55%

Water & Environment Performance Measures 61%

Micro-scale Irrigation Performance Measures 24% 535 Crosscutting Performance Mayuge Measures 2020 District

Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 4 Service Delivery • Evidence that infrastructure From a sampled list of projects funded by DDEG Outcomes of DDEG projects implemented using funds the following projects were completed and in investments DDEG funding are functional use by the intended beneficiaries and utilized as per the purpose Maximum 4 points on of the project(s): • The Mayuge District Headquarters building this performance construction works was completed by Quarter 4 FY measure • If so: Score 4 or else 0 2019/20. The Administration block was in use by the District staff.

• Busaala HC III located in Busaala Subcounty, renovation work was completed by Quarter 4. The Health centre was functional as evidenced by the patience attendance turn up.

2 0 Service Delivery a. If the average score in the Not applicable. Performance overall LLG performance assessment increased from Maximum 6 points on previous assessment : this performance This was not in the assessment area. measure o by more than 10%: Score 3

o 5-10% increase: Score 2

o Below 5 % Score 0 2 3 Service Delivery b. Evidence that the DDEG There was evidence that DDEG funded investment Performance funded investment projects projects implemented in FY 2019/2020 were implemented in the previous completed as per the work plan. The LG had Maximum 6 points on FY were completed as per budgeted for 8 investment DDEG funded projects, this performance performance contract (with (Ref: page 96 of the Quarter 4 performance report). measure AWP) by end of the FY. For instance;

• If 100% the projects were • Physical plan for Bugoto and Lugolole, the budget completed : Score 3 allocated was Ugx. 29,995,000 (Ref; page 59 of the Approved budget estimates which was spent 100% , • If 80-99%: Score 2 Ref. page 116 and 138 of Q4 respectively).

• If below 80%: 0 • Bufulubi Building Construction, the AWP budget allocated was Ugx 11,000,000; (Ref: 60 of Approved budget estimates of which works were completed by Q4, Ref. 105)

• Busaala HC III Building Construction, the budget allocated was Ugx 10,000,000; (Ref: 60 of Approved budget estimates of which works were completed by Q4, Ref. 121)

• Jagusi HC III Building Construction, the budget allocated was Ugx 10,000,000; (Ref: 60 of Approved budget estimates of which works were completed by Q4, Ref. 131)

• Ndaiga PS Building Construction, the budget allocated was Ugx 58,000,000; (Ref: 60 of Approved budget estimates of which works were completed by Q4, Ref. 113)

• Bukaleba Building Construction, the budget allocated was Ugx 61,000,000;(Ref: 60 of Approved budget estimates of which works were completed by Q4, Ref. 119)

• District Headquarters Building Construction, the budget allocated was Ugx 26,000,000; (Ref: 60 of Approved budget estimates of which works were completed by Q4, Ref. 130)

• District Headquarters Furniture and Fixtures - Executive Chairs 638, the budget allocated was Ugx 14,000,000;(Ref: 60 of Approved budget estimates of which works were completed by Q4, Ref. 130)

Percentage of completed projects was calculated by dividing completed (8) total projects over (8) projects multiplied by 100 projects completed as per work plan.

All projects were at 100% completion as per the LGs Q4 performance report ( Ref: page 96)

3 2 Investment a. If the LG budgeted and There was evidence that the District had budgeted Performance spent all the DDEG for the and spent on all eligible DDEG projects for the FY previous FY on eligible 2019/20 on eligible projects; Ref Q4 LG Maximum 4 points on projects/activities as per the performance reports. this performance DDEG grant, budget, and measure implementation guidelines: The LG had budgeted for the following DDEG projects (Ref: page 21 and 22 of the budget Score 2 or else score 0. estimates) ;

• Construction of second phase of Administrative block at District Headquarters

• Construction of a 2-classroom block at Ndaiga Primary School

• Construction of 2 stance lined latrine at Bufulubi HC II

• Construction of staff house at Bishop Hanington

• Construction of waste pits at Jaguzi and Busaala HC IIIs

• Physical plan for Bugoto and Lugolole,

• Bukaleba Building Construction

• District Headquarters Furniture and Fixtures - Executive Chairs

The LG DDEG budget performance was as follows;

• Physical plan for Bugoto and Lugolole, the budget allocated was Ugx. 29,995,000 (Ref; page 59 of the Approved budget estimates which was spent 100%, Ref. page 116 and 138 of Q4 respectively).

• Bufulubi Building Construction, the budget allocated was Ugx 11,000,000; (Ref: 60 of Approved budget estimates of which by Q4, the expenditure was Ugx. 11,000,000, Ref. 105)

• Busaala HC III Building Construction, the budget allocated was Ugx 10,000,000; (Ref: 60 of Approved budget estimates of which of which by Q4, the expenditure was Ugx. 10,000,000, Ref. page 121)

• Jagusi HC III Building Construction, the budget allocated was Ugx 10,000,000; (Ref: 60 of Approved budget estimates of which the expenditure by Q4 was Ugx. 10,000,000, Ref. page 131)

• Ndaiga PS Building Construction, the budget allocated was Ugx 58,000,000; (Ref: 60 of Approved budget estimates of which the expenditure was Ugx. 58,000,000 by Q4, Ref. page 113)

• Bukaleba Building Construction, the budget allocated was Ugx 61,000,000;(Ref: 60 of Approved budget estimates of which the expenditure by Q4 was Ugx. 61,000,000, Ref. page 119)

• District Headquarters Building Construction, the budget allocated was Ugx 26,000,000; (Ref: 60 of Approved budget of which the expenditure by Q4 was Ugx. 26,000,000, Ref. 130)

• District Headquarters Furniture and Fixtures - Executive Chairs 638, the budget allocated was Ugx 14,000,000;(Ref: 60 of Approved budget estimates of which expenditure by Q4 was Ugx. 14,000,000, Ref. 130)

The LG had spent 100% of the budgeted DDEG funds according to Q4 performance reports hence was compliant.

3 2 Investment b. If the variations in the All sampled projects under the DDEG funded Performance contract price for sample of projects for the previous FY, had their estimates less DDEG funded infrastructure by 20%. For instance: Maximum 4 points on investments for the previous this performance FY are within +/-20% of the LG a) Construction of two classroom block at Ndaiga measure Engineers estimates, Primary school, Kityerera Sub-county with MoWT's estimates were UGX, 58,000,000 while contractors’ score 2 or else score 0 estimates were UGX. 57,900,476 with a variation of UGX 99, 524 equivalent to 0.17%.

b) Construction of two stance pit latrine and Urinal at Bufulubi HCII (Imanyiro Sub-county) with MoWT's estimates were UGX, 11,000,000 while contractors’ estimates were UGX. 11,000,000 with a variation of UGX 0 equivalent to 0. %.

Construction of Placenta pit at Busaala HCII in Busakila Sub-county with MoWT's estimates were UGX, 10,000,000 while contractors’ estimates were UGX. 10,000,000 with a variation of UGX 0 equivalent to 0. %.

Performance Reporting and Performance Improvement 4 0 Accuracy of reported a. Evidence that information on Not applicable. information the positions filled in LLGs as per minimum staffing The system of LLG assessments had not been Maximum 4 points on standards is accurate, introduced. this Performance Measure score 2 or else score 0

4 2 Accuracy of reported b. Evidence that infrastructure The report that was provided by the LG on progress information constructed using the DDEG is of infrastructure projects constructed using the in place as per reports DDEG funds dated 30th June 2020 indicated that Maximum 4 points on produced by the LG: the five projects were completed as follows; this Performance Measure • If 100 % in place: Score 2, • Busaala HC III building construction, the AWP else score 0. budget allocated was Ugx 10,000,000; (Ref: 60 of Approved budget estimates of which works were Note: if there are no reports completed by Q4, Ref. 121) produced to review: Score 0 • District Headquarters Building Construction, the AWP budget allocated was Ugx 26,000,000; (Ref: 60 of Approved budget estimates of which works were completed by Q4, Ref. 130) 5 0 Reporting and a. Evidence that the LG Not applicable Performance conducted a credible Improvement assessment of LLGs as The system of LLG assessments had not been verified during the National introduced. Maximum 8 points on Local Government this Performance Performance Assessment Measure Exercise;

If there is no difference in the assessment results of the LG and national assessment in all LLGs

score 4 or else 0

5 0 Reporting and b. The District/ Municipality This is not applicable as there was no assessment Performance has developed performance of LLG in the previous FY Improvement improvement plans for at least 30% of the lowest performing Maximum 8 points on LLGs for the current FY, based this Performance on the previous assessment Measure results.

Score: 2 or else score 0

5 0 Reporting and c. The District/ Municipality This was not applicable as there was no Performance has implemented the PIP for assessment of LLG in the previous FY Improvement the 30 % lowest performing LLGs in the previous FY: Maximum 8 points on this Performance Score 2 or else score 0 Measure

Human Resource Management and Development 6 0 Budgeting for and a. Evidence that the LG has There was no evidence that the LG submitted the actual recruitment and consolidated and submitted staffing requirements for the coming FY 201/2022 to deployment of staff the staffing requirements for the MoPS by 30th/9/2020 the coming FY to the MoPS by Maximum 2 points on September 30th, with copy to this Performance the respective MDAs and Measure MoFPED.

Score 2 or else score 0 7 0 Performance a. Evidence that the The HRO had attendance registers but she did not management District/Municipality has avail the analysis of staff as required by MoPS CSI conducted a tracking and Maximum 5 points on analysis of staff attendance (as this Performance guided by Ministry of Public Measure Service CSI):

Score 2 or else score 0

7 0 Performance i. Evidence that the LG has The LG hads 9 HoDs of Dept. out of whom 7 were management conducted an appraisal with appraised for the Period 1/7/2019 to 30/6/2020 as the following features: indicated below. Maximum 5 points on this Performance HODs have been appraised as 1. Naika Waiswa Richard Edward the HoD Industry Measure per guidelines issued by and Local Economic Development was appraised MoPS during the previous by the CAO on 30/6/2020 with overall score rating of 72, 100 and 100 in section 1,2 and 3 respectively FY: Score 1 or else 0 (4/5)

The appraiser remarked ‘this is very good performance’

2. Baligeya Ronald the District planner was appraised according to appraisal report dated 31/8/2020

3. Dr. Nabangi Charles, the DHO was appraised on 15/7/2020 by the CAO.

4. Nadiope William, the head of Education was appraised by the CAO on 1/7/2020

5. Lubanga Musa, the HoD Natural Resources was appraised on 18/8/2020 by the CAO Kisule Martin Mabandha with the appraise committing himself to monitor the perfor mance of staff, to submit timely performance reports and works and work plans to the supervisor and to deliver key outputs outlined in this agreement.

6. Kasadha Legson Mathias, the Ag. DPO was appraised by the CAO 29/2/2020 with comments, ‘ Hard working knowledgeable and effective’.

Christopher Babi the Procurement and Disposal Unit HoD was appraised by Kisule Martin the CAO on 20/8/2020 7 1 Performance ii. (in addition to “a” above) has The LG hass in place the Rewards and Sanction management also implemented committee comprised of 6 members is comprised of; administrative rewards and Maximum 5 points on sanctions on time as provided Naika Waiswa Richard Chairperson, this Performance for in the guidelines: Measure Kagoya Zaina Kisubi Secretary, Score 1 or else 0 Nadiope William Member,

Kisita James Mmeber,

Nabangi Charles Member,

Mukooli Paul Member ,

In a meeting that the committee held on 28/10/2019, under Min. 05/RSC/28/10/2019, the committee recommended severe reprimand for 32 teachers listed for absenteeism and 8 teachers for transfer. 11 staffs were forwarded to the accounting officer for warning.

7 0 Performance iii. Has established a The HRO acknowledged that this committee is not in management Consultative Committee (CC) place and they promised to set it up for staff grievance redress Maximum 5 points on which is functional. this Performance Measure Score 1 or else 0

8 0 Payroll management a. Evidence that 100% of the According to the HRO Aisha Bukirwa, no staff recruited during the recruitments were made in the 2019/2020 because Maximum 1 point on previous FY have accessed of covid-19 effects. this Performance the salary payroll not later than Measure or else score two months after appointment: 0 Score 1. 9 0 Pension Payroll a. Evidence that 100% of staff The HRO provided a list of 55 staff that retired in management that retired during the previous 2019/20. Five files sampled showed that not 100% FY have accessed the pension ofall staff that retired accessed pension pay roll in Maximum 1 point on payroll not later than two not later than two months after retirement; this Performance months after retirement: Measure or else score 1. Mutesi Ndizawa Agnes who was a H/T retired on 0 Score 1. 29/8/2019 and she accessed the Pension pay roll on 1/5/2020

2. Namuganza Elizabeth who was Education Asst. retired on 21/6/2020 and accessed Pension on 1/7/2020

3. Aketch Annie Thereza who was Education Asst. retired on 19/12/2019 and accessed Pension on 1/5/2020

4. Bituli Kwikiriza Emmanuel who was a H/T retired on 1/9/2019 and accessed Pension on 1/5/2020

Akola Jennifer who was a Senior Educ. Asst. retired on 18/9/2019 and accessed pension on 1/5/2020

Management, Monitoring and Supervision of Services. 10 2 Effective Planning, a. If direct transfers (DDEG) to The approved DDEG budget for the District FY Budgeting and LLGs were executed in 2019/2020 was Ugx. 788,164,000, (Ref: page 7 of Transfer of Funds for accordance with the the Approved performance contract, dated 12th July Service Delivery requirements of the budget in 2020). previous FY: Maximum 6 points on A total of Ugx. 534,414,180 was transferred to LLGs this Performance Score 2 or else score 0 in three quarters as follows, (Multi-Sectoral Measure Transfers to LLGs_Gou Ref: 20 of the performance contracts 2019/20)

The LG had twelve sub counties and DDEG funds for all quarters 2019/20 were transferred as follows.

In Q1 the LG transferred a total of Ugx. 178,138,060 DDEG funds to LLGs on 12th August 2019 as follows.

• Baitambogwe Ugx. 13,353,502 VR. 24893326

• Bukabooli Ugx. 14,777,263 VR.24729261

• Bukatube Ugx. 13,927,599 VR.21704583

• Busakira Ugx.10,988,221 VR.24729262

• Buwaaya Ugx.8,921,471 VR.25167572

• Imanyiro Ugx.11,608,246 VR.24729266

• Jaguzi Ugx.6762,865 VR.24893296

• Kigandalo Ugx. 11,654,174 VR.24729265

• Kityerera Ugx.15,535,071 VR 24729263

• Malongo Ugx.30,369,744 VR. 24729264

• Mpungwe Ugx 10,069,665 VR.24729260 • Wairasa Ugx.8002915 VR. 25076446

• Magamaga TC Ugx. 10,822,404 VR.24893362

• Mayuge TC Ugx. 11,344,920 VR. 24893292

Sub total 178,138,060

In Q2 the LG transferred a total of Ugx. 178,138,060 DDEG funds to LLGs on 27th January 2020 as follows.

• Baitambogwe Ugx. 13,353,502 VR. 26737113

• Bukabooli Ugx. 14,777,263 VR.26295051

• Bukatube Ugx. 13,927,599 VR.26295104

• Busakira Ugx.10,988,221 VR.26311932

• Buwaaya Ugx.8,921,471 VR.26305310

• Imanyiro Ugx.11,608,246 VR.26737119

• Jaguzi Ugx.6762,865 VR.26305313

• Kigandalo Ugx. 11,654,174 VR.26305311

• Kityerera Ugx.15,535,071 VR 26791807

• Malongo Ugx.30,369,744 VR. 26295055

• Mpungwe Ugx 10,069,665 VR.2673718

• Wairasa Ugx.8002915 VR. 26305312

• Magamaga TC Ugx. 10,822,404 VR.26295052

• Mayuge TC Ugx. 11,344,920 VR. 26331109

Sub total 178,138,060

In Q3 the LG transferred a total of Ugx. 178,138,060 DDEG funds to LLGs on 3rd February 2020 as follows;

• Baitambogwe Ugx. 13,353,502 VR. 27245084

• Bukabooli Ugx. 14,777,263 VR.27245096

• Bukatube Ugx. 13,927,599 VR.27745085

• Busakira Ugx.10,988,221 VR.27745111

• Buwaaya Ugx.8,921,471 VR.2773642

• Imanyiro Ugx.11,608,246 VR.2773655

• Jaguzi Ugx.6762,865 VR.27745115

• Kigandalo Ugx. 11,654,174 VR.27745114

• Kityerera Ugx.15,535,071 VR 27745112

• Malongo Ugx.30,369,744 VR. 27745113

• Mpungwe Ugx 10,069,665 VR.2773641

• Wairasa Ugx.8002915 VR. 27773654 • Magamaga TC Ugx. 10,822,404 VR.2773653

• Mayuge TC Ugx. 11,344,920 VR. 27745122

Sub total 178,138,060

The percentage of DDEG funds transferred to LGs was (534,414,180/ 788,164,000) X 100 = 67.80%

The LG transferred 67.8 % of the DDEG funds to LLGs thus the LG was compliant.

10 0 Effective Planning, b. If the LG did timely From the IFMIS report, GOU Approved Warrant Budgeting and warranting/ verification of Report Mayuge District Ref: 01-Jul-2019 to 30-Jun- Transfer of Funds for direct DDEG transfers to LLGs 2020, dated 13-11-2020, the District had warranted Service Delivery for the last FY, in accordance DDEG funds for the FY 2019/2020 as follows; to the requirements of the Maximum 6 points on budget: • Q1 DDEG funds cash limits were received on 24th this Performance July 2019, warranted on 15th August 2019, and Measure Score: 2 or else score 0 transferred to Sub counties on 12th August 2019; Ref CAOs release letter dated 12th August 2019.

• Q2 DDEG funds cash limits were received on 07th October 2019, warranted on 4th December 2019, and transferred to Sub counties on 27th January 2020; Ref CAOs release letter dated 27th January 2020.

• Q3 DDEG funds grant cash limits were received on 14th January 2020, warranted on 22nd January 2020, and transferred to Sub counties on 3rd February 2020; Ref CAOs release letter dated 3rd February 2020.

From all DDEG transfers there was a delay in warranting of direct DDEG transfers for FY 2019/20, thus the LG was not compliant. 10 0 Effective Planning, c. If the LG invoiced and There was evidence which indicated that the LG Budgeting and communicated all DDEG CAO invoiced a breakdown on DDEG funds for all Transfer of Funds for transfers for the previous FY to quarters as follows; Service Delivery LLGs within 5 working days from the date of funds release • Q1 DDEG funds were invoiced on 15th August Maximum 6 points on in each quarter: 2019 and transferred to Sub counties on 17th this Performance August 2019; Ref CAOs release letter dated 17th Measure Score 2 or else score 0 August 2019.

• Q2 DDEG funds were invoiced on 4th December 2019 and transferred to Sub counties on 27th January 2020; Ref CAOs release letter dated 27th January 2020.

• Q3 DDEG funds were invoiced on 22nd January 2020 and transferred to Sub counties on 3rd February 2020; Ref CAOs release letter dated 3rd February 2020.

Based on the above, there was a delay between the time the DDEG funds were invoiced and when a communication was sent to LLGs, thus Mayuge District was non-compliant in this area.

11 2 Routine oversight and a. Evidence that the The LG made four supervisory visits to assess the monitoring District/Municipality has construction of DDEG projects during FY 2019/2020 supervised or mentored all as indicated below; Maximum 4 points on LLGs in the District this Performance /Municipality at least once per Quarter 1 multisectoral monitoring of projects across Measure quarter consistent with the District, Ref. Report dated 2nd September 2019. guidelines: Upgrade of Busala HC II to III, Uprade of Jagusi HC II to III. Score 2 or else score 0 Quarter 2 monitoring implementation of projects under DDEG programme, Ref: status report dated 6th December 2019.

Quarter 3 monitoring implementation of projects under DDEG programme, Ref: status report dated 27th April 2020, Physical plan for Bugoto and Lugolole, District Headquarters Building Construction.

Quarter 4 monitoring implementation of projects under DDEG programme, Ref: status report dated 3rd June 2020, Physical plan for Bugoto and Lugolole, District Headquarters Building Construction. 11 2 Routine oversight and b. Evidence that the There was evidence that the monitoring visits monitoring results/reports of support reports were discussed by the TPC as indicated supervision and monitoring below; Maximum 4 points on visits were discussed in the this Performance TPC, used by the District/ TPC meeting held on 19th February 2020, agenda Measure Municipality to make 4, page 2, discussion of the report Min: recommendations for 004/DTPC/02/2020; monitoring reports were corrective actions and presented and discussed, page 4 followed-up: Monitoring reports were sent to District Executive Score 2 or else score 0 Committee held on 26th March 2019 for standing committee. Under Min 03/MAYUDEC/15/1/2019 the DEC discussed monitoring and supervision reports and recommended the planner to follow up on implementation of LG projects.

Investment Management 12 0 Planning and a. Evidence that the The DLG maintained an Asset register as per format budgeting for District/Municipality maintains in the Accounting Manual however it was not investments is an up-dated assets register updated. conducted effectively covering details on buildings, vehicle, etc. as per format in All the Assets acquired during the FY2019/20 were Maximum 12 points on the accounting manual: not posted in the Register at the time of assessment. this Performance All additions during the year (Page 37 of the Draft Measure Score 2 or else score 0 financial statements: Summary statement of stores and other assets (physical assets) as at end of the Note: the assets covered year) detailed below were not included: must include, but not limited to: land, buildings, vehicles Non-Residential Buildings Ugx 2,970,973,455 and infrastructure. If those Roads and bridges Ugx 199,999,994, Other core assets are missing machinery 89,528,760, Furniture and fittings Ugx score 0 92,636,815, cultivated assets Ugx. 90,930,091, Others Ugx. 423,150,137 all cumulatively totaling Ugx 3,867,219,252.

12 1 Planning and b. Evidence that the There was evidence that the LG used the Board of budgeting for District/Municipality has used survey for FY 2018/19 as per section 34 of the investments is the Board of Survey Report of PFMA Act 2015. conducted effectively the previous FY to make Assets Management decisions The LG had the Board of Survey of FY 2019/20 Maximum 12 points on including procurement of new which was submitted to the Accountant General, this Performance assets, maintenance of MoFPED on 27th July 2019 in a letter dated 27th Measure existing assets and disposal of August 2019. assets: The board of survey report FY 19/20, incorporated Score 1 or else 0 recommendations that were part of the previous board of survey. These recommendations included; dispose off over stayed items, listed items that were recommitted for board off, some motorcycles that had been physically available for disposal, (Ref; page 3 of the BOS FY 19/20).

12 0 Planning and c. Evidence that The Chief Administrative Officer had on 11th budgeting for District/Municipality has a November 2015, under reference No CR/214/12 investments is functional physical planning appointed 15 Members to the Committee, and they conducted effectively committee in place which has included the following; submitted at least 4 sets of Maximum 12 points on minutes of Physical Planning 1. Naika Waiswa Richard designated as Chief this Performance Committee to the MoLHUD. If Administrative Officer (Chairperson) Measure so Score 2. Otherwise Score 2. Mutalya Ivan designated as District Physical 0. Planner (Secretary)

3. Lubanga Musa designated as District Natural Resources Officer (Member)

4. Nadiope William designated as District Education Officer (Member)

5. Eng. Wanjusi Fabiano designated as District Engineer (Member)

6. Kasadha Peter designated as District Agricultural Officer (Member)

7. Aram Thomas designated as District Environmental Officer (Member)

8. Mudimbo Tom Freeman designated as Senior Water Officer (Member)

9. Gidudu Richard designated as District Health Officer (Member)

10. Mukooli Paul designated as District Community Development

11. Lwiise Ronald designated as Staff Surveyor (Member)

12. Mwesigwa Joseph designated as Town Clerk Mayuge T/C (Member)

13. Nyende Alex designated as Town Clerk Magamaga T/C (Member)

14. Ediiro William designated as District Land Officer

15. Baligeya Ronald designated as District Planner (Member)

Whereas the existing Committee was functional during the FY 2019/2020, it was not fully constituted as it lacked a Physical Planner in Private Practice as evidenced by the minutes of meetings held as presented below:

Quarter 1 meeting was held on 4th July 2019, Minutes of the physical planning committee proceedings were submitted to the Commissioner Physical Planning Department in a letter dated 30th October 2020 which was received on 30th October 2020. Ref: CR/214/12

Quarter 2 meeting was held on 17th December 2019; Minutes of the physical planning committee proceedings were submitted to the Commissioner Physical Planning Department in a letter dated 30th October 2020 which was received on 30th October 2020. Ref: CR/214/12.

Quarter 3 meeting was held on 30th June 2020, Minutes of the physical planning committee proceedings were submitted to the Commissioner Physical Planning Department in a letter dated 30th October 2020 which was received on 30th October 2020. Ref: CR/214/12.

The LG had submitted 3 sets of minutes for the meetings held to MoLHUD.

12 2 Planning and d.For DDEG financed projects; There was evidence of desk appraisal of investment budgeting for DDEG funded projects by the District in FY investments is Evidence that the 2019/2020 conducted effectively District/Municipality has conducted a desk appraisal for The TPC meeting held on 31st October 2019; Min Maximum 12 points on all projects in the budget - to 3/TPC/2019 discussed departmental prioritized this Performance establish whether the projects FY 2020/21 in preparation for the budget Measure prioritized investments are: (i) conference and meeting the BFP submission derived from the LG deadlines. Development Plan; (ii) eligible for expenditure as per sector The TPC meeting held on 28TH October 2019. Ref: guidelines and funding source Min 005/DTPC/10/19 Page 3, discussion, and (e.g. DDEG). If desk appraisal approval of project profiles. is conducted and if all projects During this meeting, the planner presented on the are derived from the LGDP: workplans and project profiles for FY 2019/20, Score 2 or else score 0 including the DDEG projects, for example, construction of a medical pit latrine at Busaala II, construction of a staff house at Kyanda P/S, the fencing of an administrative block at the District headquarter.

12 0 Planning and For DDEG financed projects: There was no evidence provided that the LG budgeting for conducted field appraisal to check for (i) technical investments is e. Evidence that LG conducted feasibility, (ii) Environmental and social acceptability conducted effectively field appraisal to check for (i) and (iii) customized design for investment projects of technical feasibility, (ii) FY 2019/20. Maximum 12 points on Environmental and social this Performance acceptability and (iii) Measure customized design for investment projects of the previous FY:

Score 2 or else score 0 12 1 Planning and f. Evidence that project profiles There was evidence that project profiles were budgeting for with costing have been developed and prepared for investments in the AWP investments is developed and discussed by and the formats were in line with the LG planning conducted effectively TPC for all investments in the guidelines AWP for the current FY, as per Maximum 12 points on LG Planning guideline and The District Executive Committee meeting held on this Performance DDEG guidelines: 26th March 2019 under Min 03 Measure /MAYUDEC/15/01/2019 PAGE 2, discussed the Score 1 or else score 0. investment projects.

The District Technical Planning Committee meeting held on 28th October 2019 discussed the project profiles, Min 005/DTPC/10/19, Pages 3

As a result of the TPC recommendations,

• Construction of latrines at Bugubo Butambala and Busazi p/s the approved budget was Ugx. 70,520,000

• Renovation of Health staff houses worth Ugx. 72,724,000

• Completion of a waterbone toilet worth Ugx. 13,800,000

From a sample of projects, the format of project profiles was as below,

Sector: Administration Capital

Title of Projects: Building construction of a latrine at Busazi PS

Implementing Agency: Mayuge district local government

Location: District headquarters

Total Planned Expenditure: Ugx. 70,520,000

Funds secured: Ugx 70,520,000

Financing gap: -

Recurrent expenditure: N/A

Start date: July 2020

Completion date: June 2021

Project objectives: To provide office space for staff

Targeted beneficiaries: People of Bugubo Butambala and Busazi Subcounties. 12 2 Planning and g. Evidence that the LG has There was evidence that the LG had screened for budgeting for screened for environmental environmental and social risks/impact and put investments is and social risks/impact and put mitigation measures were required before being conducted effectively mitigation measures where approved for construction using checklists for; required before being Maximum 12 points on approved for construction i.Construction of 2 Boreholes at Busuyi Mu Kyondo this Performance using checklists: and Kasita Villages in Busuyi Parish under water Measure sector, department of works. Screening form was Score 2 or else score 0 filled on 5th September2019 by the Environment Officer.

ii.Completion of the Administration Block at Mayuge district Head Quarter department of management works. Screening form filled on 26th October 2019 by the Environment Officer.

iii. Construction of Classroom Block at Bugadde primary school under Education department. Screening form was filled on 14th October 2019 by the Environment Officer.

iv. Renovation of OPD at Busuyi Health Centre II under the Health Sector. Screening form was filled on 28th February 2020 by the Environment Officer.

13 1 Procurement, contract a. Evidence that all There was evidence that all Infrastructure projects management/execution infrastructure projects for the for the current FY implemented using the DDEG current FY to be implemented were incorporated in the LG approved procurement Maximum 8 points on using the DDEG were plan of 2020/2021 as evidenced by REF: 212/1 this Performance incorporated in the LG dated 20th April 2020 under Minute 03/BC/04/2020 Measure approved procurement plan Approved AWP under the same date and minute Score 1 or else score 0 It covers a wide range of investments necessary for service delivery within Mayuge DLG.

Construction of Motor yard at the district headquarter

Phased construction of the district administration block

Construction of a 5 stance pit latrine at Kyando Tourist site

Completion of waterborne toilet at the district council hall.

Construction of a five-stance pit latrine at Buakatabira Priary school

Procurement of council chairs for district hall

Construction of a 5 stance lined pit latrine at Nakizigo Primary school. 13 1 Procurement, contract b. Evidence that all There was evidence that the Infrastructure projects management/execution infrastructure projects to be for the current FY implemented using the DDEG implemented in the current FY were approved by the LG contract committee as Maximum 8 points on using DDEG were approved seen from the following minutes; this Performance by the Contracts Committee Measure before commencement of Minute from contract committee meeting held on construction: Score 1 or else 29th September 2020 in the PDU was reviewed and score 0 qualified. Construction of Motor yard at the district headquarter Min 05/02/09/20/MDCC

Phased construction of the district administration block: Min 05/02/09/20/MDCC

Construction of a 5 stance pit latrine at Kyando Tourist site: Min 05/02/09/20/MDCC

Completion of a waterborne toilet at district council hall Min 05/02/09/20/MDCC

Construction of a five stance pit latrine at Buakatabira Primary school: Min 05/02/09/20/MDCC

Procurement of council chairs for district hall Min 05/02/09/20/MDCC

Construction of a 5 stance lined pit latrine at Nakizigo Primary school; Min 05/02/09/20/MDCC.

13 0 Procurement, contract c. Evidence that the LG has There was no evidence that the Project management/execution properly established the Implementation Team was established by the LG Project Implementation team Maximum 8 points on as specified in the sector this Performance guidelines: Measure Score 1 or else 0 13 1 Procurement, contract d. Evidence that all All infrastructure projects implemented using DDEG management/execution infrastructure projects followed the standard technical designs provided by implemented using DDEG the LG Engineer. Maximum 8 points on followed the standard this Performance technical designs provided by • Ndaiga Primary school primary school for 2 Measure the LG Engineer: classroom block was inspected and some measurements taken and validated using the Score 1 or else score 0 standard technical designs. Splash apron had varying widths 1.02m, 95 cm, 1.03m

Windows: Width – 1.17m, 1.15m, 1.18m. Height; 1.45m, 1.45m, 1.48m

Door: Width – 90cm, 87cm. Height 2.35m and 2.35m

Only challenge was that weak mortar used.

• The 2 stance Pit Latrine at Bufulumbi HCII was complete with good workmanship. There were no major defects on the surface and walls. Completion reports dated: Currently under the defect liability period.

• The placenta pit at Busaala HCII was also in usable condition. There were no major defects on the surface and walls. Completion reports dated: Currently under the defect liability period. 13 2 Procurement, contract e. Evidence that the LG has a) Construction of two classroom blocks at Ndaiga management/execution provided supervision by the Primary school, Kityerera Sub-county relevant technical officers of Maximum 8 points on each infrastructure project prior Procurement files: Available this Performance to verification and certification AWP: Available Measure of works in previous FY. Score 2 or else score 0 Certification files: No. 1 dated 10th March 2020

Completion certificates: Not issued because projects are still under the defect liability period.

Signed S$E compliance certification forms: Nil

Supervision reports Available dated 15th June 2020.

b) Construction of two stance pit latrine and Urinal at Bufulubi HCII (Imanyire Sub-county)

Procurement files: Available

AWP: Available

Certification files: No. 1 dated 11th June 2020

Completion certificates: Not issued because projects are still under the defect liability period.

Signed S$E compliance certification forms: Nil

Supervision reports 20th June 2020.

c) Construction of Placenta pit at Busaala HCII in Busakila Sub-county

Procurement files: Available

AWP: Available

Certification files: No. 1 dated 4th June 2020

Completion certificates: Not issued because projects are still under the defect liability period.

Signed S$E compliance certification forms: Nil

Supervision report dated 20th June 2020. 13 0 Procurement, contract f. The LG has verified works There was evidence of requisition and payment management/execution (certified) and initiated vouchers on Procurement files as per the payments of contractors within procurement files and AWP: Maximum 8 points on specified timeframes as per this Performance contract (within 2 months if no Construction of a staff house at Bishop Hannington Measure agreement): Primary school (Manyiro Sub-county) (DDEG), UGX. 61,199,000 Score 1 or else score 0 AWP No, 65

Construction of a 2 classroom block at Ndaiga Primary School (Kityelerera Sub-county), UGX. 57, 900,476

AWP No. 66

Completion certificates: No 1, dated 8th June 2020.

However, Payment Vouchers for the above project could not be verified because they had been taken to the Regional Officer of Auditors General in Jinja

Renovation of a toilet at Mayuge TC office

Payment Voucher No. 03/06/20 UGX. 6,000,000

AWP No. 37

The LG did not avail vouchers to confirm if payments were done. 13 1 Procurement, contract g. The LG has a complete The LG had a complete Procurement plan for current management/execution procurement file in place for FY and on file. each contract with all records Maximum 8 points on as required by the PPDA Law: Contracts register seen and dated 30th June 2020: this Performance Measure Score 1 or else 0 a) Bishop Hannington Primary school No. 9

b) Ndaiga Primary School No. 10

c) Renovation of a toilet at Mayuge TC office No. 63

Procurement files available

For instance:

a) Construction of a staff house at Bishop Hannington Primary school (Manyiro Sub-county) (DDEG).The Evaluation report approved by the Contracts committee dated 15 July 2019. Minutes of contracts committee decision dates 27th August 2019, Min No 04/03/08/19/MDCC.

b) Construction of a 2 classroom block at Ndaiga Primary School (Kityelerera Sub-county). The Evaluation report approved by the Contracts committee dated 15 July 2019. Minutes of contracts committee decision dates 27th August 2019, Min No 04/03/08/19/MDCC.

c) Renovation of a toilet at Mayuge TC office. The Evaluation report approved by the Contracts committee dated 18 March 2020. Minutes of contracts committee decision dates 31st March 2020, Min No 04/04/03/20/MDCC.

Environment and Social Safeguards 14 0 Grievance redress a. Evidence that the At the time of assessment the LG did not have a mechanism District/Municipality has i) designated person to coordinate response to feed- operational. designated a person to back (grievance / complaints). For the year under coordinate response to feed- assessment (FY 2019/2020) The letters of Maximum 5 points on back (grievance /complaints) appointment for GRC were dated 3rd July 2020 this performance and ii) established a (Current FY). Therefor the LG scored zero. measure centralized Grievance Redress Committee (GRC), with optional co-option of relevant departmental heads/staff as relevant.

Score: 2 or else score 0 14 0 Grievance redress b. The LG has specified a At the time of assessment there was no evidence mechanism system for recording, that the LG had in place a specified system for operational. investigating and responding to grievances, which includes Recording, investigating and responding to Maximum 5 points on a centralized complaints log grievances, which includes a centralized complaints this performance with clear information and log with clear information and reference for onward measure reference for onward action (a action. Therefore the LG scored zero. defined complaints referral path), and public display of information at district/municipal offices.

If so: Score 2 or else 0

14 0 Grievance redress c. District/Municipality has There was no evidence of a GRC and therefore LG mechanism publicized the grievance had not publicized grievance redress mechanisms operational. redress mechanisms so that for aggrieved parties to know where to report and get aggrieved parties know where redress. Maximum 5 points on to report and get redress. this performance measure If so: Score 1 or else 0

15 1 Safeguards for service a. Evidence that Environment, There was evidence that Environment, Social and delivery of investments Social and Climate change Climate change interventions had been integrated effectively handled. interventions have been into LG Development Plans for example; In the integrated into LG Development plan on page 170, projects under Maximum 11 points on Development Plans, annual education like the construction of classroom blocks this performance work plans and budgets at Buggadde primary school, Kabuuka primsry measure complied with: Score 1 or else school, Bugumya primary school, environment and score 0 social issues were integrated.

This was captured in the approved Budget estimates, on page 33, for the projects under education (Construction of classroom blocks). UGX 58,000,000 was budgeted for, for each of the projects.

15 1 Safeguards for service b. Evidence that LGs have There was evidence that the LG had disseminated delivery of investments disseminated to LLGs the to LLGs the enhanced DDEG guidelines. A copy of effectively handled. enhanced DDEG guidelines a letter dated 23rd August 2019, Ref: CR/214 (strengthened to include inviting all Town Clerks and Sub-county chiefs to Maximum 11 points on environment, climate change attend a meeting geared towards dissemination of this performance mitigation (green DDEG guidelines. A copy of the guidelines issued in measure infrastructures, waste September 2017 was provided together with a management equipment and distribution list indicating the LLG representatives infrastructures) and adaptation that signed for the guidelines. For example; and social risk management Nyende Alex, SAS for Kityerere Sub-county. Kiyanja score 1 or else 0 Jaliru, SAS for Malongo Sub-county. 15 0 Safeguards for service (For investments financed from At the time of assessment, there was no evidence to delivery of investments the DDEG other than health, prove that for investments financed from the DDEG effectively handled. education, water, and other than health, education, and water the LG had irrigation): costed Environment and Social Management Plans Maximum 11 points on (ESMPs). For example Contract document for this performance c. Evidence that the LG completion of Administration Block at Mayuge HQ. measure incorporated costed Environment and Social Management Plans (ESMPs) into designs, BoQs, bidding and contractual documents for DDEG infrastructure projects of the previous FY, where necessary:

score 3 or else score 0

15 0 Safeguards for service d. Examples of projects with At the time of assessment, there was no evidence of delivery of investments costing of the additional impact projects with costings of the additional impact from effectively handled. from climate change. climate change.

Maximum 11 points on Score 3 or else score 0 this performance measure

15 1 Safeguards for service e. Evidence that all projects There was evidence that all the projects where delivery of investments are implemented on land implemented on land where the LG has proof of effectively handled. where the LG has proof of ownership for example; Projects under the ownership, access, and Education sector like construction of classroom Maximum 11 points on availability (e.g. a land title, block at Bugadde primary school did not have proof this performance agreement; Formal Consent, of land ownership, projects under the health sector measure MoUs, etc.), without any like the renovation of OPD at Busuyi health Center II encumbrances: did not have proof of land ownership. However some projects under water had letters of agreement Score 1 or else score 0 where projects were established for example construction of boreholes at magunga village. Therefore the LG scored zero because the parameter was for all projects. 15 1 Safeguards for service f. Evidence that environmental There was evidence on Environment compliance delivery of investments officer and CDO conducts monitoring of projects for FY 2019/2020 for example; effectively handled. support supervision and A Monitoring Report dated 19th June 2020 on the monitoring to ascertain Construction of Boreholes at Busuyi Mu Kyondo and Maximum 11 points on compliance with ESMPs; and Kasita villages located in Wairasa sub county. The this performance provide monthly reports: project phase was operational. Project activities measure including: Planning Phase, land disputes between Score 1 or else score 0 the driller and owners of the land on which the boreholes are to be constructed, encroachment on the nearby lakeshores.

Mitigation measures: Consult, sensitize communities on the importance of having well-constructed safe water sources. Consult a hydro-geologist to ensure that the potential sites for borehole construction consult the district Environment Officer to ensure that sites for borehole construction are not with in the buffer zones.

Implementation progress: Was Done, Construction phase was done. Remarks from the report indicated that funds allocated for mitigations did not cater for vegetation yet project construction led to destruction of some vegetation species. Recommendations: In accordance with the provisions of the contract entered into between mayuge DLG and the Contractor. The Environmental officer certified that the mitigation measures as identified in the mitigation plans had been satisfactorily met therefore he approved works.

15 1 Safeguards for service g. Evidence that E&S There was evidence that E&S compliance delivery of investments compliance Certification forms Certification forms were completed and signed by effectively handled. are completed and signed by Environmental Officer and CDO prior to payments of Environmental Officer and contractors for example; Maximum 11 points on CDO prior to payments of this performance contractors’ i.Certification forms for the construction of Boreholes measure invoices/certificates at interim at Busuyi Mu Kyondo and Kasita villages located in and final stages of projects: Wairasa sub-county dated 19th June 2020. Project phase: Operational. Score 1 or else score 0 ii. Certification forms for the completion of the Administration Block Mayuge HQ. Project phase: construction located at the District Head Quarters dated 26th October 2019.

iii. Certification forms for the construction of a classroom block at Bugadde primary school in Kityerera sub-county. Project phase: Operational dated 10th June 2020.

iv.Renovation of Busuyi Health Centre II in Wairasa sub-county. Project Phase: Operational. Dated 19th June 2020.

Financial management 16 2 LG makes monthly a. Evidence that the LG makes There was evidence that the LG made monthly bank Bank reconciliations monthly bank reconciliations reconciliations and were up to-date at the point of and are up to-date at the point time of the assessment Maximum 2 points on of time of the assessment: this Performance Mayuge District maintained five accounts namely; Measure Score 2 or else score 0 TSA, DLG UWEP, YLP Recovery, UWEP Recovery.

As of 30th September 2020 all the 5 bank accounts had been reconciled. Ref: From IFMIS GoU General Reconciliation Detailed Report. For instance,

• The TSA account No. 005350528000000 was reconciled up to September 2020.

• The DLG UWEP AC No. 9030012093364 was reconciled up to September 2020 and the adjusted bank statement balance was 0

• The YLP Recovery Ac No. 9030010344483 was reconciled up to September 2020 and the balance adjusted was 0.

• The UWEP Recovery Ac No. 903001209334 was reconciled up to September 2020 and the balance adjusted was 0.

The LG was compliant as it had reconciled all its bank accounts up September 2020.

17 0 LG executes the a. Evidence that LG has The LG produced quarterly reports as follows : Internal Audit function produced all quarterly internal in accordance with the audit (IA) reports for the Quarter 1 was produced on 30/10/2019; Ref: LGA Section 90 previous FY. AUD/2013

Maximum 4 points on Score 2 or else score 0 Quarter 2 was produced on 5/02/2020; Ref: this performance AUD/2013 measure Quarter 4 was produced on 21/07/2020

There was no evidence provided indicating that Q3 Internal Audit Report was produced. The LG indicated that during quarter 3 it had planned to concentrate an audit of schools and by then schools were closed thus the report was not produced. 17 0 LG executes the b. Evidence that the LG has The Internal Audit reports for three quarters were Internal Audit function provided information to the submitted and acknowledged by the LG in accordance with the Council/ chairperson and the Council/Chairperson and the LG PAC on the LGA Section 90 LG PAC on the status of following dates ; implementation of internal Maximum 4 points on audit findings for the previous • Quarter 1 on 30th October 2019; Ref; this performance FY i.e. information on follow up acknowledgment of receipt in the Internal Audit measure on audit queries from all delivery book 30th October 2019, by the Speaker quarterly audit reports. Council, LGPAC and CAO.

Score 1 or else score 0 • Quarter 2 on 5th February 2020, Ref; acknowledgment of receipt in the Internal Audit delivery book 30th October 2019, by the Speaker Council, LGPAC and CAO.

• Quarter 4 on 21st July 2020; Ref; acknowledgment of receipt in the Internal Audit delivery book 30th October 2019, by the Speaker Council, LGPAC and CAO.

There was however no evidence provided that the LG produced and submitted Q3 Internal Audit Report to the LGPAC .

17 0 LG executes the c. Evidence that internal audit The Internal Audit reports for three quarters were Internal Audit function reports for the previous FY submitted and acknowledged by the LG in accordance with the were submitted to LG Council/Chairperson and the LG PAC on the LGA Section 90 Accounting Officer, LG PAC following dates ; and that LG PAC has reviewed Maximum 4 points on them and followed-up: • Quarter 1 on 30th October 2019; Ref; this performance acknowledgment of receipt in the Internal Audit measure Score 1 or else score 0 delivery book 30th October 2019, by the Speaker Council, LGPAC and CAO.

• Quarter 2 on 5th February 2020, Ref; acknowledgment of receipt in the Internal Audit delivery book 30th October 2019, by the Speaker Council, LGPAC and CAO.

• Quarter 4 on 21st July 2020; Ref; acknowledgment of receipt in the Internal Audit delivery book 30th October 2019, by the Speaker Council, LGPAC and CAO

There was however no evidence that the Internal Audit Reports had been reviewed by the LG PAC

Local Revenues 18 0 LG has collected local a. If revenue collection ratio From the Draft financial statements 2019/20, page revenues as per (the percentage of local 30 of the Statement of Revenues collected , the budget (collection ratio) revenue collected against Original Budget for Local revenue was projected at planned for the previous FY Ugx 774,323,000 and the Actual local revenue Maximum 2 points on (budget realization) is within collection realized was Ugx 305,685,608 Ref:page this performance +/- 10 %: then score 2 or else 30 of the statement of performance of revenues FY measure score 0. 2019/20. This translated into a revenue collection ratio of 39.4% which was 60.5% short of target and outside the range of - 10% range.

19 0 The LG has increased a. If increase in OSR Total of OSR for FY 2018/2019 was Shs 460, LG own source (excluding one/off, e.g. sale of 948,785 as shown on page 26 of the Final Accounts revenues in the last assets, but including arrears FY 2018/2019. financial year collected in the year) from compared to the one previous FY but one to Total of OSR for FY 2019/2020 305,685,608 Ref: before the previous previous FY page 30 of the statement of performance of financial year (last FY revenues. Thus Ugx. 305,685,608 (FY 2019/2020) year but one) • If more than 10 %: score 2. minus Shs 460,948,785 (FY 2018/2019)

Maximum 2 points on • If the increase is from 5% -10 There was decrease of Ugx 155,263,157 this Performance %: score 1. (155,263,157/ 460, 948,785) x100=33.7% Measure. • If the increase is less than 5 %: score 0. This was decrease in revenue, by 33.7 which translated into 66.3% collection. This was outside the required range of 5-10%.

20 2 Local revenue a. If the LG remitted the • Sec 85 of LGA (2) “In rural areas, revenue shall be administration, mandatory LLG share of local collected by the sub county councils, and a sub allocation, and revenues during the previous county council shall retain 65 percent, or any other transparency FY: score 2 or else score 0 higher percentage as the district council may approve, of the revenue collected by it and pass the Maximum 2 points on remaining percentage over to the district” this performance measure. • (4) “A district council may, with the concurrence of a divisions, collect revenue on behalf of the divisions council but shall remit 65 percent of the revenue so collected to the relevant sub county.”

• In this regard to (4) above the DLG collected Local Service tax from District staff Payrolls and Private companies in the District which amounted to Ugx 140,414,750, (Ref: page 30 of Financial statements 2019/20 .

The LG remitted a total of Ugx. 32,000,000 to LLGs as based on residents in each LLGs as observed from EFT transfer vouchers dated 20th December 2019 as indicated below;

• VR. 273117870, Kigandalo Subcounty, Ugx 2,500,000

• VR. 27311784, Busakira Subcounty, Ugx 2,500,000

• VR. 27311785, Kityerera Sucountry, Ugx. 2,500,000

• VR. 27311790, Jaguzi Subcounty, Ugx. 500,000 • VR. 27311786, Malongo Sucounty, Ugx. 2,000,0000

• VR. 27311781, Buwaya Subcounty, Ugx. 2,500,000

• VR. 27311789, Imanyiro Subcounty, Ugx. 2,500,000,

• VR. 27311782, Bukabooli Subcounty, Ugx. 2,500,000

• VR. 27311780, Mpungwe Subcounty, Ugx. 1,500,000

• VR. 27311788, Wairasa Subcounty, Ugx. 1,500,000

• VR. 27311778, Baitambogwe Subcounty, Ugx. 2,500,000

• VR.27311779, Bukatube Subcounty, Ugx.2,000,000

• VR. 27311783, Magamaga TC, Ugx. 3,000,000

• VR.27311791, Mayuge TC, Ugx. 4,000,000

Total Ugx.32,000,000

In addition, the LG remitted 65% of local revenue to LLGs as follows;

• VR. 27358395, Busakira Subcounty Ugx 304,200 dated 13/1/2020

• VR. 27561944, Kityerera Sucountry Ugx. 14,798,875 dated 24/01/2020

• VR. 2676380, Kityerera Sucountry Ugx. 2,400,000, dated 5/12/2019

• VR.226763815, Bukatube Ugx.1,300,000 dated 5/12/2020

• VR. 29810475, Imanyiro Ugx. 2,600,000 dated 5/06/20

• VR. 26763800, Bukabooli Ugx. 300,000 dated 5/12/2019

• VR. 27862666, Wairasa Ugx. 1,361,750, dated 12/02/2020

• Wairasa Ugx. 27,483,625 VR. 27843830, dated 6/02/2020

• VR.27358677, Bukatube Ugx.650,000 dated 13/01/2020

• VR.27358396, Wairasa Ugx.1,460,355, dated 13/01/2020

• VR. 28875359, Baitambogwe Ugx. 1,332,500 dated 16/04/2020

• VR. 266311922, Baitambogwe Ugx. 2,500,000 dated 14/11/2019

Total llocal revenue remitted was Ugx.32,000,000

Transparency and Accountability 21 2 LG shares information a. Evidence that the The procurement plan and awarded contracts and with citizens procurement plan and all amounts were published on notice board. awarded contracts and all Maximum 6 points on amounts are published: Score Other critical information of Best Evaluated Bidder this Performance 2 or else score 0 notice for instance included: Measure Renovation of a toilet at Mayuge TC office display was on 18 March 2020, date of removal was 31st March 2020 ref: R 85 (1).

Construction of a 2 stance latrine and urinal at Bufulubi HCII display was on 18 March 2020, date of removal was 31st March 2020 ref: R 85 (1).

Construction of Placenta pit at Jaguzi HCIII display was on 18 March 2020, date of removal was 31st March 2020 ref: R 85 (1).

21 2 LG shares information b. Evidence that the LG There was evidence indicating that the LG with citizens performance assessment publicized information to citizens on LGPA results results and implications are and implication of the report; Ref: Mayuge District Maximum 6 points on published e.g. on the budget Website. www.mayuge.go.ug this Performance website for the previous year: Measure Score 2 or else score 0

21 0 LG shares information c. Evidence that the LG during There was no evidence that the LG conducted with citizens the previous FY conducted discussions with the public to provide feedback on discussions (e.g. municipal status of activity implementation. Maximum 6 points on urban fora, barazas, radio this Performance programmes etc.) with the Measure public to provide feed-back on status of activity implementation: Score 1 or else score 0

21 0 LG shares information d. Evidence that the LG has By the time of the assessment, there was no with citizens made publicly available evidence on display of information related to tax information on i) tax rates, ii) rates, collection procedures and procedures for Maximum 6 points on collection procedures, and iii) appeal to the public. this Performance procedures for appeal: If all i, Measure ii, iii complied with: Score 1 or else score 0 22 1 Reporting to IGG a. LG has prepared an IGG There was no evidence provided on preparation of report which will include a list the IGG report. The LG had not encountered alleged Maximum 1 point on of cases of alleged fraud and fraud cases and corruption in FY 2019/20 that this Performance corruption and their status incl. needed the intervention of the IGG . Measure administrative and action taken/being taken, and the report has been presented and discussed in the council and other fora. Score 1 or else score 0

535 Education Performance Mayuge Measures 2020 District

Summary of Definition of No. Compliance justification Score requirements compliance Local Government Service Delivery Results 1 0 Learning Outcomes: a) The LG PLE pass The LG PLE pass rate had not improved between the The LG has improved rate has improved previous school year but one and the previous year. In 2018 PLE and USE pass between the previous the total number of candidates for PLE was 8,842. Those rates. school year but one who passed were as follows: and the previous year Maximum 7 points on Grade were 49, Grade ll were 3,320 and Grade were 2,604. this performance • If improvement by The total number of those who passed between Grade 1 and measure more than 5% score 4 lll was 5,875 which gave a % of 5,875/8,842x100=66.4%.

• Between 1 and 5% In 2019 the candidates who sat for PLE were 9,566 and score 2 those who passed in Grade l were 352, grade ll were 3,296 and in grade lll were 1,988 which gave a total of 5,636 pupils • No improvement who passed between Grade 1 and lll. Therefore, the % score 0 increase was 5,636/9,566x100=58.9%

Therefore, 58.9.4%-66.4= negative (-7.5%)

Thus, there was no improvement.

1 3 Learning Outcomes: b) The LG UCE pass The UCE pass rate had improved by 9.9% between the The LG has improved rate has improved previous school’s year but one and the previous year, for PLE and USE pass between the previous example: rates. school year but one and the previous year In 2018, the number of candidates who sat for UCE was Maximum 7 points on 3,373. this performance • If improvement by measure more than 5% score 3 Division were 86, Division 2 were 249, Division 3 were 604 and the total who passed were 1,039. • Between 1 and 5% score 2 Therefore, the pass rate was 1,039/3,373x100=30.8%%.

• No improvement In 2019, the number of candidates was: 3,529. score 0 The total number who passed between grade l were 81, grade 2 were 550 and Grade lll were 807 candidates.

Total who passed was 1,438

Therefore, the pass rate was 1436/3529x100=40.7%

Thus, the performance improvement was :40.7%- 30.8%=9.9% 2 NA 0 Service Delivery a) Average score in Performance: Increase the education LLG in the average score in performance has the education LLG improved between the performance previous year but one assessment. and the previous year

Maximum 2 points • If improvement by more than 5% score 2

• Between 1 and 5% score 1

• No improvement score 0

3 2 Investment a) If the education There was evidence that the education development grant Performance: The LG development grant had been used on eligible activities as defined in the sector has managed has been used on guidelines. The SGF grant was used for construction of 2 education projects as eligible activities as classroom blocks at Bugumya P/S, Kabuuka Beach P/S and per guidelines defined in the sector Bugadi P/S in 2019 respectively. guidelines: score 2; Maximum 8 points on Else score 0 this performance measure

3 2 Investment b) If the DEO, There was evidence that the DEO, certified works on Performance: The LG Environment Officer Education construction projects implemented in the previous has managed and CDO certified FY before the LG made payments to the contractors. For education projects as works on Education example, the DEO certified works at Bugumya P/S where 2 per guidelines construction projects classroom blocks were constructed. The certification was implemented in the dated 19/06/2020 for UGX 9,409,000/= Maximum 8 points on previous FY before the this performance LG made payments to measure the contractors score 2 or else score 0 3 2 Investment c) If the variations in According to the contracts, the following were established: Performance: The LG the contract price are has managed within +/-20% of the For instance: education projects as MoWT estimates a) Construction of two classroom blocks at Bugadde Primary per guidelines score 2 or else score 0 school, Kityerera Sub-county with MoWT’s estimates were Maximum 8 points on UGX, 63,360,000 while contractors’ estimates were UGX. this performance 57,965102 with a variation of UGX 7,394,898 equivalent measure to8.5%. Contract agreement dated 4th September 2019.

b) Construction of a 5 stance lined pit latrine at Buwolyaa Moslem (Buwaaya Sub-county) with MoWT’s estimates were UGX, 18,000,000 while contractors’ estimates were UGX. 18,000,000 with a variation of UGX 0 equivalent to 0%. Contract agreement dated 419th November 2019.

c) Construction of a 5 stance lined pit latrine at Nanvunano Primary School (Kigandalo Sub-county) with MoWT’s estimates were UGX.18,000,000 while contractors’ estimates were UGX. 17,997, 950 with a variation of UGX.2,050 equivalent to 0,. %. Contract agreement dated 19th November 2019.

3 2 Investment d) Evidence that Education projects, for the previous FY, were all completed Performance: The LG education projects on time. For instance: has managed were completed as per education projects as the work plan in the Construction of two classroom block at Bugadde Primary per guidelines previous FY school:

Maximum 8 points on • If 100% score 2 Commencement: 18th September 2019; expected to end in this performance 18th March 2020 but 20th December 2019, Certificate No. 1 measure • Between 80 – 99% for payment Issued on the same date score 1 Construction of a 5 stance lined pit latrine at Buwolyaa • Below 80% score 0 Moslem: Commencement: 19 November 2019; expected to end in 10th March 2020 but 2nd March 2020, Certificate No. 1 for payment Issued on the same date

Construction of a 5 stance lined pit latrine at Nanvunano Primary School under SFG

Commencement: 4th December 2019; expected to end in 4th March 2020, Certificate No. 1 for payment Issued on the same date . 4 0 Achievement of a) Evidence that the There was no evidence provided. standards: The LG has LG has recruited met prescribed school primary school staffing and teachers as per the infrastructure standards prescribed MoES staffing guidelines Maximum 6 points on this performance • If 100%: score 3 measure • If 80 - 99%: score 2

• If 70 – 79% score: 1

• Below 70% score 0

4 3 Achievement of b) Percent of schools Out of 142 P/S in the LG, 142 P/S met the basic standards: The LG has in LG that meet basic requirements and minimum standards. met prescribed school requirements and staffing and minimum standards For example, the 3 sampled schools namely, Ikulwe infrastructure standards set out in the DES P/S,Kabuuki P/S and Baliita P/S had the following: guidelines, Maximum 6 points on Mission Statement, Vision, workplan, list of management this performance • If above 70% score: committees, National Flag and Flag pole, Motto, Minutes and measure 3 records and pupils’ leadership clubs.

• If between 60 - 69%, Therefore 142/142x100=100% score: 2 The percent was above 70 • If between 50 - 59%, score: 1

• Below 50 score: 0

Performance Reporting and Performance Improvement 5 2 Accuracy of reported a) Evidence that the There was evidence that the LG had accurately reported on information: The LG LG has accurately teachers and where they were deployed according to has accurately reported reported on teachers teacher deployment list dated 3/2/2020. For example, in on teaching staff in and where they are Ikulwe P/S which was sampled had a head teacher and 19 place, school deployed. teachers. In Kabuuki P/S there was a Headteacher and 15 infrastructure, and teachers and in Baliita P/S there was a head teacher and 28 service performance. • If the accuracy of teachers. information is 100% Maximum 4 points on score 2 this performance measure • Else score: 0 5 2 Accuracy of reported b) Evidence that LG There was evidence that the LG had a school asset register information: The LG has a school asset accurately reporting on the infrastructure in all registered has accurately reported register accurately primary schools dated 3/2/2020. on teaching staff in reporting on the place, school infrastructure in all infrastructure, and registered primary service performance. schools.

Maximum 4 points on • If the accuracy of this performance information is 100% measure score 2

• Else score: 0

6 4 School compliance a) The LG has Evidence showed that 142 registered schools out of 142 and performance ensured that all schools had submitted reports. Therefore improvement: registered primary 142/142x100=100%.For example ,the Annual reports were schools have submitted on 9/1/2020. Maximum 12 points on complied with MoES this performance annual budgeting and measure reporting guidelines and that they have submitted reports (signed by the head teacher and chair of the SMC) to the DEO by January 30. Reports should include among others, i) highlights of school performance, ii) a reconciled cash flow statement, iii) an annual budget and expenditure report, and iv) an asset register:

• If 100% school submission to LG, score: 4

• Between 80 – 99% score: 2

• Below 80% score 0 6 4 School compliance b) UPE schools There was evidence that UPE schools were supported to and performance supported to prepare prepare and implement SIPS, for example, Kabuuki P/S had improvement: and implement SIPs in a School Improvement Plan dated 17/2/2020 and Ikulwe P/S line with inspection had a School Improvement Plan dated 4/2/2020 and Baliita Maximum 12 points on recommendations: P/S had a schools Improvement plan dated 5/2/2020. this performance measure • If 50% score: 4 Therefore 3/3x100=100%

• Between 30– 49% score: 2

• Below 30% score 0

6 4 School compliance c) If the LG has There was evidence that the LG had collected return forms and performance collected and from all the 142 registered schools from the previous year, improvement: compiled EMIS return 2019/2020.The information was compiled on 30/9/2019 and forms for all registered acknowledged on 18/10/2019 Maximum 12 points on schools from the this performance previous FY year: Therefore 142/142x100= 100%. measure • If 100% score: 4:

• Between 90 – 99% score 2

• Below 90% score 0

Human Resource Management and Development 7 4 Budgeting for and a) Evidence that the There was evidence that the LG had budgeted for a head actual recruitment and LG has budgeted for a teacher and a minimum of 7 teachers per school for the deployment of staff: LG head teacher and a current FY 2020/2021. has substantively minimum of 7 teachers recruited all primary per school or a For example, the approved current year budget was UGX school teachers where minimum of one 13,141,219,284 to pay 142 Head teachers and 1,298 there is a wage bill teacher per class for teachers. provision schools with less than P.7 for the current FY: Maximum 8 points on this performance Score 4 or else, score: measure 0 7 3 Budgeting for and b) Evidence that the There was evidence that the LG had deployed 142 Head actual recruitment and LG has deployed teachers and 1,592 teachers. For example: deployment of staff: LG teachers as per sector has substantively guidelines in the Ikulwe P/S had a head teacher and 19 teachers, Kabuuki recruited all primary current FY, P/S had a Headteacher and 15 teachers and i Baliita P/S school teachers where had a head teacher and 28 teachers. there is a wage bill Score 3 else score: 0 provision

Maximum 8 points on this performance measure

7 1 Budgeting for and c) If teacher It was evident that the teacher deployment data was actual recruitment and deployment data has disseminated and displayed at the district education offices deployment of staff: LG been disseminated or and on schools notice boards dated 1/6/2020.For example, has substantively publicized on LG and in Busanzi P/S the list of teachers was displayed on the recruited all primary or school notice board, notice board on 2/11/2020 and in Bugubo-Butambula P/S it school teachers where was displayed on 1/3/2020. there is a wage bill score: 1 else, score: 0 provision

Maximum 8 points on this performance measure

8 0 Performance a) If all primary school The LG had 142 Primary schools headed by 142 H/Ts. Out management: head teachers have of these, 62 Performance appraisal reports for the Calender Appraisals have been been appraised with year 2019 were availed at the time of the assessment. conducted for all evidence of appraisal Therefore, not all Head teachers were appraised and education reports submitted to evidence of appraisal reports submitted to HRM with copy to management staff, HRM with copt to DEO head teachers in the DEO/MEO registered primary and secondary schools, Score: 2 or else, and training conducted score: 0 to address identified capacity gaps.

Maximum 8 points on this performance measure 8 0 Performance b) If all secondary The LG had 10 secondary schools in total. management: school head teachers Appraisals have been have been appraised Only the following four H/Ts were appraised with evidence of conducted for all with evidence of appraisal reports submitted by DCAO to HRM. education appraisal reports 1. Namugeere Jamira the H/T of Butte Seed SSS was management staff, submitted by D/CAO appraised by 15/12/2020 by the DCAO Muzige Paul with the head teachers in the (or Chair BoG) to HRM comments, the officer should improve on the weak areas registered primary and with overall rating of 3.7 secondary schools, Score: 2 or else, score: 0 and training conducted 2. Kamya Robert the H/T St. John SSS – Buwaya was to address identified appraised on 30/12/2019 by the CAO Muzige Paul with capacity gaps. comments, the officer is encouraged to improve on the indentified gaps and overall rating score of 4 Maximum 8 points on this performance 3. Naige Moses the H/T of Kaluba High School was measure appraised by Muzige Paul for CAO on 15/12/2019 with overall rating score of 4.2

Mugabi FRED the H/T of Bunya SSS was appraised Muzige Paul for CAO on 30/12/2019 with overall performance rating of 4/5

8 2 Performance c) If all staff in the LG The LG had 7 staff in the Department of Education. management: Education department Appraisals have been have been appraised All the 7 were appraised as follows conducted for all against their 1. Nadiope William the DEO was appraised on 1/7/2020 by education performance plans the CAO management staff, score: 2. Else, score: head teachers in the 2. Nabirye Allen Jalia, the SIS was appraised by the DEO on 0 registered primary and 2/7/2020 secondary schools, and training conducted 3. Ojwang Daniel, the IS was appraised by the SIS to address identified on2/7/2020 capacity gaps. 4. Tibenda Margret, IS was appraised by Kigada Musa the Maximum 8 points on SEO and endorsed by the the DEO on 27/6/2020 and the this performance CAO on 3/7/2020 measure 5. Ntale Fu-adi Haruna, IS was appraised by the SIS ON 2/7/2020 and endorsed by the DEO and D/CAO on 6/8/2020

6. Kigada Musa, the SEO was appraised by the DEO on 2/7/2020 and endorsed by the DCAO on 6/8/2020

Ochieng Patrick, Sports Officer was appraised on 10/7/2020 by the and endorsed on 10/7/2020 and DCAO on 6/8/2020 8 2 Performance d) The LG has The LG had prepared a training plan dated 18/9/2019 to management: prepared a training address the capacity gaps. Appraisals have been plan to address conducted for all identified staff capacity education gaps at the school and management staff, LG level, head teachers in the registered primary and score: 2 Else, score: 0 secondary schools, and training conducted to address identified capacity gaps.

Maximum 8 points on this performance measure

Management, Monitoring and Supervision of Services. 9 2 Planning, Budgeting, a) The LG has It was noted that the LG had confirmed in writing the list of and Transfer of Funds confirmed in writing schools, their enrolment and budget allocation in the for Service Delivery: the list of schools, their Programme Budgeting System (PBS) by December 15th as The Local Government enrolment, and budget indicated in the submission on 8/8/2019. has allocated and allocation in the spent funds for service Programme Budgeting delivery as prescribed System (PBS) by in the sector December 15th guidelines. annually.

Maximum 8 points on If 100% compliance, this performance score:2 or else, score: measure 0

9 2 Planning, Budgeting, b) Evidence that the There was evidence that the LG made allocations to and Transfer of Funds LG made allocations inspection and monitoring functions in line with the sector for Service Delivery: to inspection and guidelines as indicated in the Annual work plan and budget The Local Government monitoring functions in for 2019/2020.The total amount allocated for inspection and has allocated and line with the sector monitoring was UGX 48,843,795. spent funds for service guidelines. delivery as prescribed in the sector If 100% compliance, guidelines. score:2 else, score: 0

Maximum 8 points on this performance measure 9 0 Planning, Budgeting, c) Evidence that LG As per the GOU Approved Warrant Report for Mayuge and Transfer of Funds submitted warrants for District Ref: 01-Jul-2019 to 30-Jun-2020, dated 13-11-2020 for Service Delivery: school’s capitation and GoU Cash Limits Report as indicated below; The Local Government within 5 days for the has allocated and last 3 quarters • Term 1 capitation grant cash limits were received on 24th spent funds for service July 2019 and warranted on 13th August 2019. delivery as prescribed If 100% compliance, • Term 2 capitation grant cash limits were received on 07th in the sector score: 2 else score: 0 October 2019 and warranted on 4th December 2019 guidelines. • Term 3 capitation grant cash limits were received on 14th Maximum 8 points on April 2020 and warranted on 19th May 2020. this performance measure All warrants were submitted beyond 5 days; from the date of receipt of cash limits from MoFPED thus the LG was non- compliant.

9 2 Planning, Budgeting, d) Evidence that the There was evidence that the Capitation release information and Transfer of Funds LG has invoiced and was publicized on the notice boards at the DEOs office and for Service Delivery: the DEO/ MEO has in the schools sampled. The Local Government communicated/ has allocated and publicized capitation For example, in Quarter 1, St. Joseph Kabuuki P/S received spent funds for service releases to schools capitation on 29/8/2019, Ikulwe P/S received on 30/9/2019 delivery as prescribed within three working and Baliita P/S received on 30/8/2019. in the sector days of release from guidelines. MoFPED.

Maximum 8 points on If 100% compliance, this performance score: 2 else, score: 0 measure

10 2 Routine oversight and a) Evidence that the There was evidence that the LG Education department had monitoring LG Education prepared inspection plans dated 23/5/2019. department has Maximum 10 points on prepared an this performance inspection plan and measure meetings conducted to plan for school inspections.

• If 100% compliance, score: 2, else score: 0 10 2 Routine oversight and b) Percent of There was evidence that all the 142 UPE schools were monitoring registered UPE inspected and monitored in 2019 as indicated in the reports schools that have dated 2/12/2019 in term 3 and on 14/4/2020 in term 1. Term Maximum 10 points on been inspected and 2 was affected by COVID-19. Therefore 142/142x100= this performance monitored, and 100%. measure findings compiled in the DEO/MEO’s monitoring report:

• If 100% score: 2

• Between 80 – 99% score 1

• Below 80%: score 0

10 2 Routine oversight and c) Evidence that There was evidence that the inspection reports had been monitoring inspection reports discussed and used for corrective actions which were have been discussed subsequently followed-up. For example, the issue of Maximum 10 points on and used to displaying of pupils’ attendance records was raised in the this performance recommend corrective inspection report dated 02/12/2019 under measure actions, and that those Min.03/Educ/12/19. actions have subsequently been followed-up,

Score: 2 or else, score: 0

10 2 Routine oversight and d) Evidence that the There was evidence that the DIS and DEO had presented monitoring DIS and DEO have findings from inspection and monitoring results to respective presented findings schools and submitted these reports to the Directorate of Maximum 10 points on from inspection and Education Standards (DES) on 30/12/2019 and were this performance monitoring results to acknowledged on 30/12/2019. For example, the inspection measure respective schools report in Term 3 for St. Joseph P/S Kabuuki was dated and submitted these 15/10/2019, Ikulwe P/S was dated 23/10/2019 and Baliita reports to the P/S was dated 16/10/2019 Directorate of Education Standards (DES) in the Ministry of Education and Sports (MoES): Score 2 or else score: 0 10 2 Routine oversight and e) Evidence that the There was evidence that the council committee responsible monitoring council committee for education met and discussed service delivery issues responsible for including inspection and monitoring findings and Maximum 10 points on education met and performance assessment results during the previous FY: this performance discussed service measure delivery issues For example, the committee sat on 5/3/2020 and discussed including inspection the Annual Budget for Education and presented it to the and monitoring District Council held on 28/5/2020 under findings, performance Min.04/MDC/01/2020 for presentation of Business assessment results, Committee reports on the Budget/Work plan for Financial LG PAC reports etc. year 2020/2021. during the previous FY: score 2 or else score: 0

11 2 Mobilization of parents Evidence that the LG There was evidence that the LG Education Department had to attract learners Education department conducted activities to mobilize, attract and retain children at has conducted school in a mobilization meeting for community involvement Maximum 2 points on activities to mobilize, in education as indicated in a report dated 22/7/2019. this performance attract and retain measure children at school,

score: 2 or else score: 0

Investment Management 12 2 Planning and a) Evidence that there There was evidence that an up to-date LG assets’ register budgeting for is an up-to-date LG which sets out school facilities and equipment relative to investments asset register which basic standards was available in the sampled schools. For sets out school example, St. Joseph P/S Kabuuki had an Asset Register Maximum 4 points on facilities and dated 11/6/2019/2020 and Ikulwe P/S had a Schools Assets this performance equipment relative to Register and Baliita had an Assets Register dated measure basic standards, 8/10/2019. score: 2, else score: 0 12 1 Planning and b) Evidence that the There was evidence indicating that the investments projects budgeting for LG has conducted a for education were derived from the development plan and investments desk appraisal for all prioritized in the AWP. sector projects in the Maximum 4 points on budget to establish According to the District Development Plan II 5 Year this performance whether the prioritized Development plan, the District had planned to construct measure investment is: (i) classroom blocks, teacher houses, latrine stances desks derived from the supplied, Ref: page 69. LGDP; (ii) eligible for This was reflected in the District Approved Budget Estimate expenditure under indicating that Mpungwe SS Building Construction - UgX. sector guidelines and 641,849,000 was planned for, Ref: page 37 of the Budget funding source (e.g. Estimates. sector development grant, DDEG). If The TPC meeting held on 13th March 2020, Ref Min: appraisals were 003/DTPC/03/20 presentation of draft estimates page 5 conducted for all included redesigning of mpungwe secondary school and projects that were described the activities that were to be undertaken, including planned in the ICT, Library, laboratory was estimated at Ugx. 641,849,000 previous FY, score: 1 or else, score: 0 The TPC meeting held on 13th March 2020, Ref Min: 003/DTPC/03/20 presentation of draft estimates page 5 included development of a physical plan for Lugolole was estimated at Ugx. 29,995,000

The TPC meeting held on 13th March 2020, Ref Min: 003/DTPC/03/20 presentation of draft estimates page 4 procurement of irrigation pump was estimated at Ugx.3,805,000.

.

Thus, the LG was compliant in this area.

12 na 0 Planning and c) Evidence that the budgeting for LG has conducted investments field Appraisal for (i) technical feasibility; (ii) Maximum 4 points on environmental and this performance social acceptability; measure and (iii) customized designs over the previous FY, score 1 else score: 0 13 1 Procurement, contract a) If the LG Education The procurement process of the Mpungwe Seed Secondary management/execution department has School was made in Mbale DLG the mother district during budgeted for and FY 2018/2019. Maximum 9 points on ensured that planned this performance sector infrastructure MOES did the advert on 17th December 2018 in New Vision measure projects have been with a pre-bid meeting in Mbale on 7th January 2019 at approved and Lukobo Hall, Bids were closed on 4th February 2019. Bids incorporated into the open on 4th February 2019. procurement plan, There Mayuge came in at the Evaluation stage. score: 1, else score: 0 Evaluation report prepared on 5th March 2019 after due diligence on the same day.

The education infrastructure projects including Mpungwe Seed secondary school were incorporated into the LG procurement plan on 29th January 2019 (Addendum).

For other education infrastructure projects including:

a) The procurement request document dated 14th August 2019 forwarded to the procurement unit.

b) Construction of a 5 stance line pit latrine at Nango Primary school dated 14th August 2019

c) Construction of a 5 stance line pit latrine at Buwolya Moslem Primary school dated 14th August 2019

d) Construction of a 5 stance line pit latrine at Mbirizi Primary school dated 14th August 2019

Monthly joint technical supervision for Mpungwe Seed Secondary School held on 1st August 2019 in CAO office involving CAO, DEO, Internal Auditor, CFO, Senior communication officer, Secretary-Health, Senior District Engineer. DWO, excluding Environment officer and CDO.

Others:

Minutes for construction site meeting of Mpungwe Seed Secondary School held on 11th October 2019. 13 1 Procurement, contract b) Evidence that the As per the education infrastructure investments they had management/execution school infrastructure contracts committee minutes was approved by the Maximum 9 points on Contracts Committee Contracts Committee minutes dated 13th August 2020 held this performance and cleared by the at the Chairperson Contract Committee –Mr. Mukooli Paul. measure Solicitor General a) Construction of 2 classroom block at Bukagabo Primary (where above the school (Malogo Sub-county) -05/01/08/20/MDCC threshold) before the commencement of b) Construction of 2 classroom block at Buwanuka Primary construction, score: 1, school (Mpungwe Sub-county) -05/01/08/20/MDCC else score: 0 c) Construction of 2 classroom block at Kinawambuzi Primary school (Bukaboli Sub-county) -05/01/08/20/MDCC

d) Construction of 2 classroom block at Luwadera Primary school (Bukaboli Sub-county) -05/01/08/20/MDCC

The Solicitors general clearance dated 28th March 2019 for Mpungwe Seed Secondary School.

However, for the current FY, there were no education infrastructure investments requiring SG approval.

13 0 Procurement, contract c) Evidence that the There was no evidence of PIT in the Local Government. management/execution LG established a Project Maximum 9 points on Implementation Team this performance (PIT) for school measure construction projects constructed within the last FY as per the guidelines. score: 1, else score: 0 13 1 Procurement, contract d) Evidence that the All the Education/ school infrastructure projects followed the management/execution school infrastructure MoES technical designs. followed the standard Maximum 9 points on technical designs For instance, there were clerk of works reports on the this performance provided by the MoES construction work of Mpugwe Seed Secondary School as measure shown below that indicated that Sstandard technical designs Score: 1, else, score: 0 were followed:

2nd quarter progress report dated 30th December, 2019 for Mpungwe Seed Secondary School.

3rd Quarter progress report dated 28th March 2020 for Mpungwe Seed Secondary School.

4th Quarter progress report dated 28th March 2020 for Mpungwe Seed Secondary School.

Project supervision report for construction of 2 classroom block at Bugadde Primary school, Works implemented by Ms. Mercy General Agencies dated 15th January 2020.

Project supervision report for construction of 2 stance latrine at Buwolya Muslim Primary Shool implemented byy Ms. Zodiac Consultancy Ltd, dated 20th April 2020.

Project supervision report for construction of 2 classroom block at Ndaiga Primary school, Works implemented by Ms. Subamu Investment Ltd dated 15th January 2020.

13 1 Procurement, contract e) Evidence that List of sector specific infrastructure projects in AWP for FY management/execution monthly site meetings 2019/2020 FOR UPE/UPOLET and Skills Development, were conducted for all non-wage recurrent, Mpungwe Seed Secondary School Maximum 9 points on sector infrastructure completion, primary schools construction and desks and this performance projects planned in the Education management services were available dated 10th measure previous FY score: 1, June 2019. else score: 0 Monthly/Periodic site meetings (3) were conducted for Mpungwe Seed Secondary School were available e.g.

Minutes of the Construction site meeting Mpungwe Seed Secondary School held on Monday 11th October 2019, with members including the DE, DEO, IA, Contractor representative, Site Engineer, District Environmental officer, Sub-county representative and Secretary for Education and Health.

Minutes of the 2nd Construction site meeting Mpungwe Seed Secondary School held on Monday 17th February 2020, with members including the CAO, District Planner, DE, DEO, IA, Contractor representative, Site Engineer, District Environmental officer, Clerk to works, Sub-county representative and Secretary for Education and Health.

Minutes of the Planning meeting on monitoring held on Thursday 1st August 2019 in CAO’s office. Nine members in attendance including senior communication officer. 13 1 Procurement, contract f) If there’s evidence Monthly/Periodic site meetings (3) were conducted for management/execution that during critical Mpungwe Seed Secondary School were available e.g. stages of construction Maximum 9 points on of planned sector Minutes of the Construction site meeting Mpungwe Seed this performance infrastructure projects Secondary School held on Monday 11th October 2019, with measure in the previous FY, at members including the DE, DEO, IA, Contractor least 1 monthly joint representative, Site Engineer, District Environmental officer, technical supervision Sub-county representative and Secretary for Education and involving engineers, Health. environment officers, Minutes of the 2nd Construction site meeting Mpungwe CDOs etc .., has been Seed Secondary School held on Monday 17th February conducted score: 1, 2020, with members including the CAO, District Planner, DE, else score: 0 DEO, IA, Contractor representative, Site Engineer, District Environmental officer, Clerk to works, Sub-county representative and Secretary for Education and Health.

Minutes of the Planning meeting on monitoring held on Thursday 1st August 2019 in CAO’s office. Nine members in attendance including senior communication officer. 13 1 Procurement, contract g) If sector There was evidence that payment requests for sector management/execution infrastructure projects infrastructure projects were initiated and executed as per have been properly Contract and implementation results. Maximum 9 points on executed and this performance payments to From the AWP, Ref: 34 the LG had planned to construct 3 measure contractors made projects namely; within specified • Nango PS Building Construction worth Ugx. 18,000,000 timeframes within the contract, score: 1, else • Buswikira PS Building Construction worth Ugx. 18,000,000 score: 0 • Construction of 2 classroom block at Bugumya PS worth Ugx 58,000,000

From the Projects undertaken by the Mayuge LG, payments were made for stages that were satisfactorily completed and approved as per signed contracts; For instance

Zodiac Consultancy Ltd was contracted to construct a five stance lined pit latrine at Nango P/S on 6th February 2020, Ref. BMC 796/wks/19-20/00001 at a contract sum of Ugx. 17,997,500. Payment request worth Ugx. 17,997,500 was submitted by Zodiac Consultancy Ltd on 10th May 2020. A payment request was approved by the CAO, District Engineer, CFO, Accounts, and District Education Officer on 11th May 2020. Certification was done by the District Engineer and Senior Assistant Engineering Officer on worth Ugx. 16,228,254 on 10th June 2020. Payment was effected on 25th June 2020, worth 16,228,254 VR. 30505352.A receipt confirming the payment was issued on 25th June 2020. Receipt No. 0087.

Bannac Ltd was contracted to construct a five-stance lined pit latrine at Buswikira P/S at a contract sum of Ugx. 17,997,832. A payment worth Ugx. 17,997,832 was submitted by Bannac Ltd on 9th April 2020.The payment request was approved by the CAO, District Engineer, CFO, Accounts, and District Education Officer on 20th April 2020. Certification was done by the CAO, DEO District Engineer and Senior Assistant Engineering Officer on worth Ugx. 16,228,554 on 30th March 2020.Payment was affected on 4th May 2020, worth 16,228,553 VR. 29289430. A receipt confirming the payment worth Ugx. 16,228,553, Receipt No. 057.

Sunland General Investments Ltd was contracted to construct a 2 classroom bloct at Bugumya P/S at contract sum of Ugx. 57,953,660. A Payment request worth Ugx. 19,800,800 was submitted by Sunland General Investments Ltd on 14th October 2019, as per the payment schedule. The payment request was approved by the CAO, District Engineer, CFO, Accounts, and District Education Officer on 24th October 2019. Certification was done by the CAO, DEO District Engineer and Senior Assistant Engineering Officer on worth Ugx. 15,427,787 on 24th October 2019. Payment was effected on 2nd December 2019, worth 15,427,787 VR. 26737108. A receipt confirming the payment worth Ugx. 15,427,787 was issued on 10th December 2019 ,Receipt No. 057. 13 1 Procurement, contract h) If the LG Education The sector procurement plan on file was submitted on 14 management/execution department timely August 2019, it was submitted late submitted a Maximum 9 points on procurement plan in • Contract implementation progress reports this performance accordance with the 1st quarter submitted on 3rd December 2019 for classroom measure PPDA requirements to blocks Pit latrines, the supply of desks, and some the procurement unit renovations. by April 30, score: 1, else, score: 0 2nd quarter submitted on 23rd January 2020 for Mpungwe Seed Secondary School.

3rd quarter submitted on 21st May 2020 for Mpungwe Seed Secondary School.

4th quarter submitted on 30th July 2020 renovation and procurement and supply of 528 desks.

Minutes from contracts committee meetings:

a) Construction of a 5 stance line pit latrine at Nango Primary school dated 7th November 2019 awarded to Zodiac Consultancy Ltd.

b) Construction of a 5 stance line pit latrine at Buwolya Moslem Primary school dated 7th November 2019 awarded to Zodiac Consultancy Ltd.

c) Construction of a 5 stance line pit latrine at Mbirizi Primary school dated 7th November 2019 awarded to Subamu Investments Ltd.

13 1 Procurement, contract i) Evidence that the LG Procurement files for school infrastructure projects evidence management/execution has a complete on file showed that the LG had a complete procurement file procurement file for for each school infrastructure contract with all records. Maximum 9 points on each school this performance infrastructure contract a) Construction of a 5 stance line pit latrine at Nango Primary measure with all records as school dated 7th November 2019 awarded to Zodiac required by the PPDA Consultancy Ltd. Law score 1 or else b) Construction of a 5 stance line pit latrine at Buwolya score 0 Moslem Primary school dated 7th November 2019 awarded to Zodiiac Consultancy Ltd.

c) Construction of a 5 stance line pit latrine at Mbirizi Primary school dated 7th November 2019 awarded to Subamu Investments Ltd.

Environment and Social Safeguards 14 0 Grievance redress: LG Evidence that There was no evidence that grievances had been recorded, Education grievances grievances have been investigated, responded to and recorded in line with the have been recorded, recorded, investigated, grievance redress framework for FY2019/2020. It was noted investigated, and responded to and by the assessment team that the GRC was not in place in the responded to in line recorded in line with FY2019/2020. Therefore the LG scored zero. with the LG grievance the grievance redress redress framework. framework, score: 3, else score: 0 Maximum 3 points on this performance measure

15 3 Safeguards for service Evidence that LG has There was evidence that LG had disseminated the delivery. disseminated the Education Education guidelines Maximum 3 points on to provide for access Guidelines on Environmental and social mainstreaming in this performance to land (without schools as cited in the sampled schools namely, Buluguyi measure encumbrance), proper P/S, Busowa P/S and Bugiri P/S received the guidelines in siting of schools, circular No. CR/116/1 which was dated on 19/9/2019. ‘green’ schools, and energy and water conservation

Score: 3, or else score: 0

16 0 Safeguards in the a) LG has in place a At the time of assessment, there was no evidence of costed delivery of investments costed ESMP and this ESMPs and neither were they incorporated within the BoQs is incorporated within and contractual documents for eaxmaple: Construction of a Maximum 6 points on the BoQs and Classroom Block at Bugadde primary school, and this performance contractual construction of a 2 classroom block at Ndaiga primary measure documents, score: 2, school. The assessment team noted that contract documents else score: 0 did not have environmental and social impact elements captured and costed in the BoQs, therefore the LG scored zero.

16 0 Safeguards in the b) If there is proof of At the time of assessment there was no evidence to prove delivery of investments land ownership, ownership of land where the projects where located. For access of school example: Construction of classroom blocks at Bugadde Maximum 6 points on construction projects, primary school, Kabuuka primary school and Bagumya this performance score: 1, else score:0 primary school, there was no proof ownership of land by the measure LG. Therefore the LG scored zero. 16 2 Safeguards in the c) Evidence that the There was evidence on Environment compliance monitoring delivery of investments Environment Officer of Education projects for example Monitoring and and CDO conducted supervision report on implementation of mitigation measures Maximum 6 points on support supervision for construction of Classroom block at Bugadde primary this performance and monitoring (with school dated 10th June 2020, signed by the Environment measure the technical team) to Office. Location: Kityerera sub-county. Project phase: ascertain compliance Encroachment of buffer zones. Destruction of the existing with ESMPs including vegetation hereby causing loss of habitat for animals. follow up on Mitigation measures: Consult the district Environment Officer recommended for adequate technical advice and ensure that construction of corrective actions; and the project is not with I the buffer zones. Choose a side that prepared monthly will not necessitate destruction of vegetation. Implementation monitoring reports, process done. In the remarks the Environment Officer stated score: 2, else score:0 that funds allocated for mitigation did not cater for revegetation yet project construction led to destruction of some vegetation species. Recommendations: In accordance with the provisions of the contract entered into between Mayuge local and the contractor, he certified that the environment and social mitigation measures as identified in the environment management plan had been addressed satisfactorily.

16 1 Safeguards in the d) If the E&S There was evidence that the E&S certifications were delivery of investments certifications were approved and signed by the environmental officer and CDO approved and signed prior to executing the project contractor payments for Maximum 6 points on by the environmental example; this performance officer and CDO prior measure to executing the i. Certification forms for the construction of a classroom block project contractor at Bugadde primary school in Kityerera sub-county, payments approved by the environment officer on 10th June 2020.

Score: 1, else score:0

535 Health Performance Mayuge Measures 2020 District

Summary of Definition of No. Compliance justification Score requirements compliance Local Government Service Delivery Results 1 0 Outcome: The LG has a. If the LG registered Sampled three health facilities namely: Kityerera HCIV registered higher Increased utilization of ,Baitambugwe HCIII Buwaiswa HCIII. OPD attendance percentage of the Health Care Services and deliveries in FY 2018/2019 were compared with FY population accessing (focus on total OPD 2019/2020 were compared to assess increase or health care services. attendance, and decrease utilization of health facilities. deliveries. Maximum 2 points on Change in OPD attendance = (66,382-58,199= 8,183 this performance • By 20% or more, score 2 measure 8,183 /58,199 x 100% = 14.1% • Less than 20%, score 0 Change in deliveries = (2367-2305) =62

62/2305x100=2.7%

There was just moderate increase in utilization of health services in the three sampled health facilities. The increase was below 20%,

2 0 Service Delivery a. If the average score in Not applicable. Performance: Average Health for LLG score in the Health LLG performance assessment performance is: assessment. • Above 70%; score 2 Maximum 4 points on this performance • 50 – 69% score 1 measure • Below 50%; score 0 Note: To have zero wait for year one 2 2 Service Delivery b. If the average score in There were 7 health facilities in Mayuge district LG Performance: Average the RBF quarterly quality participating in Result Based financing (RBF) during the score in the Health LLG facility assessment for last quarter of FY2020/2021 (July-September 2020) they performance HC IIIs and IVs is: scored as given below when they were assessed by the assessment. DHO.team. • Above 75%; score 2 Maximum 4 points on Kityerera Hc IV 85.04 this performance • 65 – 74%; score 1 measure Kigandalo HC IV 80.8 • Below 65% ; score 0 Note: To have zero wait Buwaiswa HC III 78 for year one Baitambogwe HC III 86.5

Malongo HC III 75.24

Mayuge HC III 89.1

Wabulungu HC III 70

TOTAL SCORE 564.68

Average Score 80.7

The average score was 80.7% which was above 75%

3 0 Investment a. If the LG budgeted and According to the Local Government Quarterly performance: The LG spent all the health Performance Report, Mayuge District Page 16, the has managed health development grant for the budget for the Health Development Grant budget was projects as per previous FY on eligible Ugx. 810,017,000 guidelines. activities as per the health grant and budget From the Quarterly performance report Page 16, it was Maximum 8 points on guidelines, score 2 or noted that Mayuge District total expenditure of the PHC this performance else score 0. development grant was Ugx. 516,696,000, (Ref;16 of the measure Approved Budget Estimates for Bugulu HC II, Bwalula HC II, Ikulwe District Medical Store, Bukatube HC II )

Total unspent was Ush. 416,246,000, (Ref: page 16 of the LG Approved Budget Estimates)

Thus the % of unspent grant was 51.4%.

Funds spent were on the activities stipulated in the guidelines, however not all funds were spent.

This was due to the outbreak of COVID 19 pandemic. 3 0 Investment b. If the DHO/MMOH, LG From sampled vouchers, certification of works for all performance: The LG Engineer, Environment Health Projects Contracts were done before payment to has managed health Officer and CDO certified suppliers in FY 2019/2020. For instance; projects as per works on health projects guidelines. before the LG made Bannac was contracted to renovate Bufulubi HC II on payments to the 11th March 2020. Request for payment worth Ugx. Maximum 8 points on contractors/ suppliers 35,000,000 was submitted by the contractor on 5th May this performance score 2 or else score 0 2020. Certification of works was done by the Sen measure Assistant Engineering Officer, District Engineer, the Chief Administrative Officer, Senior Environment Officer, District Health Officer, District Internal Auditor, and Chief Finance Officer on 5th May 2020. Payment worth Ugx. 22,001,234; VR.29800877 was effected on 2nd June 2020 and a receipt No.050 confirming receipt of payment was dated 10th June 2020.

Sunland General Mayuge was contracted to renovate a ceiling of Mayuge District Drug Store on 11th March 2020. Request for payment worth Ugx. 31,789,395 was submitted by the contractor on 5th May 2020. Certification of works was done by the Sen Assistant Engineering Officer, District Engineer, the Chief Administrative Officer, Senior Environment Officer, District Health Officer, District Internal Auditor, and Chief Finance Officer on 11th June 2020. Payment worth Ugx. 28,606,172; VR.30505336 was effected on 25th June 2020 and a receipt No.211 confirming receipt of payment was dated 30th June 2020.

Hivan General Investments was contracted to renovate Wamulongo HC II on 11th March 2020. Request for payment worth Ugx. 15,00,000 was submitted by the contractor on 5th May 2020. Certification of works was done by the Sen Assistant Engineering Officer, District Engineer, the Chief Administrative Officer, Senior Environment Officer, District Health Officer, District Internal Auditor, and Chief Finance Officer on 25th June 2020. Payment worth Ugx. 13,525,424; VR.30505337 was effected on 30th June 2020.

These payments were made after certification of works by the DHO and Environment Officer, however there was no evidence on certification of works by the CDO before the LG made payments to the contractors, hence the LG was non-compliant in this area. 3 2 Investment c. If the variations in the The partial renovation of Bufulubi HCII and one staff performance: The LG contract price of sampled house in Imanyiro Sub-county, with MoWT’s estimates, has managed health health infrastructure were UGX, 35,000,000 while contractors’ estimates were projects as per investments are within +/- UGX. 35,000,000 with a variation of UGX 0 equivalent to guidelines. 20% of the MoWT 0%. Contract agreement dated 10th March 2019 up to Engineers estimates, 10th June 2020. Maximum 8 points on score 2 or else score 0 this performance Remodeling of Maternity ward at Kityerera HC IV in measure Kityerera Sub-county with MoWT’s estimates was UGX, 35,000,000 while contractors’ estimates were UGX. 35,000,568 with a variation of UGX 568 equivalent to 0,002%. Contract agreement dated 10th March 2019 up to 10th June 2020.

Painting of Bugulu HC II, Kigandaro Sub-county, with Engineers MoWT’s estimates were UGX, 5000,000 while contractors’ estimates were UGX. 5,000,000 with a variation of UGX 0 equivalent to 0%. Contract agreement dated 15th March 2020 up to 15th June 2020.

3 2 Investment d. Evidence that the All health infrastructure was completed on time. performance: The LG health sector investment has managed health projects implemented in For instance: projects as per the previous FY were The partial renovation of Bufulubi HCII and one staff guidelines. completed as per work house completed on 5th June 2020, as opposed to 11th plan by end of the FY Maximum 8 points on June 2020, Certificate No.1 this performance • If 100 % Score 2 Remodeling of Maternity ward at Kityerera HC IV: measure • Between 80 and 99% Completed on 10th June 2020 and it was the last date score 1 10th June 2020, Certificate No.1

• less than 80 %: Score 0 Painting of Bugulu HC II: Completed on 2nd June 2020 as opposed to 15th June 2020, Certificate No.1

4 2 Achievement of a. Evidence that the LG The Standard staffing norms for HC III was 19 workers, Standards: The LG has has recruited staff for all HC IV was 49 workers. met health staffing and HCIIIs and HCIVs as per infrastructure facility staffing structure During time of assessment, Baitambogwe HC III had 16 standards worker on payroll and staff list 84.2% (16/19 ); Kityerera • If above 90% score 2 HC IV had 45 on payroll and 45 on staff list 91.8% Maximum 4 points on (45/49); Buwaiswa HC 111 had 19 workers on payroll this performance • If 75% - 90%: score 1 and 19 on staff list 100% (19/19) measure • Below 75 %: score 0 All the three sampled health facilities scored above 75% 4 2 Achievement of b. Evidence that the LG There was evidence that the LG health infrastructure Standards: The LG has health infrastructure construction projects met the approved MoH Facility met health staffing and construction projects Infrastructure Designs. infrastructure facility meet the approved MoH standards Facility Infrastructure Whereas there were no site instruction book and site Designs. visitor’s book, nevertheless, there was routine Maximum 4 points on supervision of the health infrastructure projects for this performance • If 100 % score 2 or else instance: measure score 0 Project supervision report for the painting works at Bugulu HCII dated 20th June 2020.

Project supervision report for Remodeling of Maternity at Kityerera HCIV DATED 15TH June 2020.

Project supervision report for partial renovation of Bufulubi HCII and Maternity ward dated 20th June 2020.

Performance Reporting and Performance Improvement 5 2 Accuracy of Reported a. Evidence that The PBS report on staffing positions indicated that Information: The LG information on positions Kityerera HC IV had 48 filled positions, Baitambogwe maintains and reports of health workers filled is HC III had 16 filled positions and Bawaiswa HC III had accurate information accurate: Score 2 or else 19 positions filled during FY 2020/2021.On site 0 verification confirmed this with the lists of staff found at Maximum 4 points on the facility and the attendance lists. this performance measure

5 2 Accuracy of Reported b. Evidence that One Health facility Bukatube HC III had been upgraded Information: The LG information on health and constructed during FY 2019/2020. The facility maintains and reports facilities upgraded or appeared in the AWP & Budget as well as PBS annual accurate information constructed and report 2019/2020. It was budgeted for and functional functional is accurate: during FY 2019/2020, received medicines for HC III Maximum 4 points on Score 2 or else 0 status from the National Medical stores (NMS) this performance measure 6 0 Health Facility a) Health facilities At the time of assessment the three sampled health Compliance to the prepared and submitted facilities Kityerera HC IV, Baitambogwe HC III and Budget and Grant Annual Workplans & Buwaiswa HCIII had no eveidence to show that they Guidelines, Result budgets to the submitted their Annual Workplan and Budgets for FY Based Financing and DHO/MMOH by March 2019/2020 before March 31st 2019. Performance 31st of the previous FY Improvement: LG has as per the LG Planning enforced Health Facility Guidelines for Health Compliance, Result Sector: Based Financing and implemented • Score 2 or else 0 Performance Improvement support.

Maximum 14 points on this performance measure

6 0 Health Facility b) Health facilities The Sampled districts had no evidence to show that they Compliance to the prepared and submitted had submitted their Annual and budget performance Budget and Grant to the DHO/MMOH reports for FY 2019/2020 Guidelines, Result Annual Budget Based Financing and Performance Reports for Performance the previous FY by July Improvement: LG has 15th of the previous FY enforced Health Facility as per the Budget and Compliance, Result Grant Guidelines : Based Financing and implemented • Score 2 or else 0 Performance Improvement support.

Maximum 14 points on this performance measure

6 0 Health Facility a) Health facilities have The three sampled health facilities Kityerera HC IV, Compliance to the developed and reported Baitambogwe HC III and Buwaiswa HC III developed Budget and Grant on implementation of Performance Improvement Plans (PIPs) for FY 2020/21 Guidelines, Result facility improvement but by the time of assessment the copies had not been Based Financing and plans that incorporate endorsed by the DHO to indicate date of submission. Performance performance issues Improvement: LG has identified in monitoring enforced Health Facility and assessment reports Compliance, Result Based Financing and • Score 2 or else 0 implemented Performance Improvement support.

Maximum 14 points on this performance measure 6 2 Health Facility d) Evidence that health The sampled health facilities: Kityerera HC IV, Compliance to the facilities submitted up to Buwaiswa HC III and Baitambogwe HC III I had Budget and Grant date monthly and submitted their Monthly HMIS 105 for 12 months and Guidelines, Result quarterly HMIS reports HMIS 106 (a) quarterly 100% and timely 100% as Based Financing and timely (7 days following required. Performance the end of each month Improvement: LG has and quarter) If 100%, enforced Health Facility Compliance, Result • score 2 or else score 0 Based Financing and implemented Performance Improvement support.

Maximum 14 points on this performance measure

6 2 Health Facility e) Evidence that Health Kityerera HC IV submitted RBF invoice to DHO on 5th Compliance to the facilities submitted RBF October 2020, Baitambogwe HC III submitted on 5th Budget and Grant invoices timely (by 15th of October 2020, and Buwaiswa HC III submitted on 7th Guidelines, Result the month following end October 2020. Based Financing and of the quarter). If 100%, Performance score 2 or else score 0 All the facilities had submitted within time, before the Improvement: LG has 15th of the month following first quarter (October 2020). enforced Health Facility Note: Municipalities Compliance, Result submit to districts Based Financing and implemented Performance Improvement support.

Maximum 14 points on this performance measure

6 0 Health Facility f) If the LG timely (by end Mayuge DHO Submitted RBF Claim invoices Compliance to the of 3rd week of the month electronically by e-mail to the Ministry of Health by 02- Budget and Grant following end of the 11-2020. Unfortunately, this was after the 3rd week of Guidelines, Result quarter) verified, October 2020. Based Financing and compiled and submitted Performance to MOH facility RBF Improvement: LG has invoices for all RBF enforced Health Facility Health Facilities, if 100%, Compliance, Result score 1 or else score 0 Based Financing and implemented Performance Improvement support.

Maximum 14 points on this performance measure 6 1 Health Facility g) If the LG timely (by end There was evidence that the Health Department Compliance to the of the first month of the submitted quarterly performance reports within the first Budget and Grant following quarter) month of the following quarter, as observed from the Guidelines, Result compiled and submitted acknowledgement of receipts of planning documents. Based Financing and all quarterly (4) Budget The Health Department submitted performance reports Performance Performance Reports. If as follows; Improvement: LG has 100%, score 1 or else enforced Health Facility score 0 • Quarter 1 was submitted on 11th October 2019 Compliance, Result • Quarter 2 was submitted on 10th January 2020 Based Financing and implemented • Quarter 3 was submitted on 9th April 2020 Performance Improvement support. • Quarter 4 was submitted on 3rd July 2020.

Maximum 14 points on this performance measure

6 1 Health Facility h) Evidence that the LG DHO/DHT developed PIP 2020/2021 and submitted to Compliance to the has: CAO/DTPC on 11th September 2020. Budget and Grant Guidelines, Result i. Developed an approved Based Financing and Performance Performance Improvement Plan for the Improvement: LG has weakest performing enforced Health Facility health facilities, score 1 Compliance, Result or else 0 Based Financing and implemented Performance Improvement support.

Maximum 14 points on this performance measure

6 1 Health Facility ii. Implemented During FY 2019/20 a number of Health facilities did not Compliance to the Performance do well on the following parameters: clinical Budget and Grant Improvement Plan for management, client centred care and safety, and ANC4 Guidelines, Result weakest performing visit. Based Financing and facilities, score 1 or else 0 Performance In the Mayuge PIP, the district planned to intensify Improvement: LG has support supervision, and to disseminate supervision enforced Health Facility feedback to facilities. This had been done and indicated Compliance, Result in the facilities RED book, and in review meetings of the Based Financing and 4th quarter FY 2019/2020 and 1st quarter FY implemented 2020/2021(minute 3/7/PRM) .. Performance Improvement support.

Maximum 14 points on this performance measure Human Resource Management and Development 7 2 Budgeting for, actual a) Evidence that the LG Mayuge LG Performance contract for FY 2020/2021 had recruitment and has: 362 staff with a wage bill of 3,923,143,000/= and a deployment of staff: The staffing level of 362/505 (72%).. Local Government has i. Budgeted for health budgeted for, recruited workers as per and deployed staff as guidelines/in accordance per guidelines with the staffing norms score 2 or else 0 Maximum 9 points on this performance measure

7 2 Budgeting for, actual a) Evidence that the LG The Standard staffing norms for HC III was 19 workers, recruitment and has: HC IV was 49 workers. deployment of staff: The Local Government has ii. Deployed health During time of assessment, Baitambogwe HC III had 16 budgeted for, recruited workers as per guidelines worker on payroll and staff list 84.2% (16/19 ); Kityerera and deployed staff as (all the health facilities to HC IV had 45 on pay roll and 45 on staff list 91.8% per guidelines have at least 75% of staff (45/49); Buwaiswa HC 111 had 19 workers on pay roll required) in accordance and 19 on staff list 100% (19/19) Maximum 9 points on with the staffing norms this performance score 2 or else 0 All the three sampled health facilities scored above 75% measure

7 3 Budgeting for, actual b) Evidence that health The staff found in the sampled Health Facilities lists and recruitment and workers are working in duty rosters of Kityerera HC IV, Baitambogwe HC III and deployment of staff: The health facilities where Buwaswa HC III matched with deployment lists given by Local Government has they are deployed, score DHO for FY 2020/2021. budgeted for, recruited 3 or else score 0 and deployed staff as per guidelines

Maximum 9 points on this performance measure

7 2 Budgeting for, actual c) Evidence that the LG From Sampled health facilities namely Kityerera HC IV, recruitment and has publicized health Buwaiswa HC III and Baitambogwe HC III had printed deployment of staff: The workers deployment and staff lists for FY 2020/2021 posted on their notice boards Local Government has disseminated by, among or office building walls.. The lists had been compiled and budgeted for, recruited others, posting on facility signed by the in-charges of each health facility and deployed staff as notice boards, for the per guidelines current FY score 2 or else score 0 Maximum 9 points on this performance measure 8 0 Performance a) Evidence that the The LG hads 36 health facilities with 36 facility in- management: The LG DHO/MMOHs has: charges. 10 of them were sampled for evidence of having has appraised, taken been appraised against the agreed plans and submitted corrective action and i. Conducted annual copy of the same to HRO for 2019/2020. trained Health Workers. performance appraisal of all Health facility In- 1. MWIMA Patrick, a SCO in-charge Buwaiswa HCIII, Maximum 6 points on charges against the was appraised on 14/7/2020 by Dr. Basembeza this performance agreed performance ASUMAN a SMO and endorsed by DHO and DCAO measure plans and submitted a copy to HRO during the 2. Balyedhusa Robert, a MCO in-charge Jaguzi HCII, previous FY score 1 or was appraised by Eboga Haji a medical officer on else 0 1/7/2020 and endorsed by DHO on 10/7/2020

3. Kisambujedi Steven, a Clinical Officer in-charge Baitambogwe HCIII, was appraised on 14/1/2020 by Gamboni John Bamughamye, a SCO and endorsed by Kawala Elizabeth for ADHO-MCH on 15/1/2020

4. Buyinza Joab, a clinical officer in-charge Malongo HCIII was last appraised by Dr. Asuman Basembeza a SMO on 5/7/2018

5. Eboga Haji a Medical Officer in-charge Kityerera HC IV was appraised by Dr. Nabangi Charles the DHO on 5/7/2020

6. Dr. Basembeza Asuman a Medical Officer in-charge Kigandalo HC IV was last appraised on 20/7/2020 by Dr. Nabangi Charles DHO

7. Batambuze Umar an Enrolled Nurse in-charge Kasutaime HC II was appraised by Dr. Basembeza Asuman a SMO on 8/7/2020

8. Batambwire Paul an enrolled Nurse in-charge MasolYa HCII was appraised by Bayonie Elijah a SNO on 17/7/2020

9. Batukyaye Daniel an Enrolled Nurse in-charge Nkombe HCII was appraised by Gamboni John, a SCO on 28/7/2020 and endorsed by ADHO-MCH and DCAO

Nabirye Evelyn an Enrolled Nurse in-charge Bwiwula HCII was last appraised by Mirembe Irene Deborah a Nursing on 30/6/2/2019 and endorsed by ADHO-MCH 8 1 Performance ii. Ensured that Health The LG had appraised all the health workers sampled management: The LG Facility In-charges and a copy of the appraisal report submitted to the DHO has appraised, taken conducted performance to the HRO. corrective action and appraisal of all health trained Health Workers. facility workers against 1. Muliro Martin a MCO at Kigandalo HCIV was the agreed performance appraised by Dr. Asuman Basembeza on 14/7/2020 and Maximum 6 points on plans and submitted a endorsed by the DHO and DCAO on 15/7/2020 and this performance copy through 19/82020 respectively. measure DHO/MMOH to HRO 2. Mbeiza Sarah a Nursing Officer at Kityerera HCIV was during the previous FY appraised by Dr. Eboga Haji a MO on 17/7/2020 as score 1 or else 0 endorsed by DCAO on 17/7/2020

3. Magumba Asuman a clinical officer at Kityerea HCIV was last appraised by Mugweri Michael a SCO on15/7/2019

4. Gulemye Lwababga Stephen, an Orthopaedic officer at Kigandalo HCIV was appraised by Dr. Ssendawula Mike on 8/7/2020 and endorsed by SMO and DCAO

5. Izibu Julius an Orpthalamic Officer at Kigandalo HCIV was appraised on 11/7/2020 by Dr. Basembeza Asuman a SMO

6. Aliwayatya Florence an Enrolled Nursing Midwife at Kityerera HCIV was appraised on 6/7/2020 by Mbeiza Sarah, an Enrolled Officer Midwifery and endorsed by Medical officer and DCAO on 6/7/2020 and 10/10/2020 respectively

7. Ofwono Richard a Laboratory Assistant at Wabulungu HCIII was appraised by Kabanda Grace a SMCO on 2/7/2020 and endorsed by Gambani John 10/7/2020 and DCAO on 20/10/2020

8. Wakato Samuel Taganye an Enrolled Psych. Nurse at Kityerera HCIV was appraised on 3/7/2020 by Wakabi Brenda a Nursing Officer Psychiatry at Kigndalo HCIV on 3/7/2020

9. Asabawebwa Deogratias, Assitant Health Educator at Kigandalo HCIV was appraised on 15/7/2020 by DHO on 15/7/2020

10. Gidudu Mariam a Nursing Officer was appraised by Dr. Eboga Haji 0n 2/7/2020 and endorsed by Kawala Elizabeth ADHO-MCH on 9/9/2020 8 0 Performance iii. Taken corrective There was no evidence of corrective actions taken based management: The LG actions based on the on the appraisal seen at the time of Assessment has appraised, taken appraisal reports, score 2 corrective action and or else 0 trained Health Workers.

Maximum 6 points on this performance measure

8 1 Performance b) Evidence that the LG: Mayuge DHT did not have a formal CPD training management: The LG workplan during FY 2019/2020. However, at the facility has appraised, taken i. conducted training of level there was arrangement for conducting internal corrective action and health workers CME among the facility staff with Quality Improvement- trained Health Workers. (Continuous Professional Focal Persons coordinating the CME. Development) in Maximum 6 points on accordance to the training this performance plans at District/MC level, measure score 1 or else 0

8 0 Performance ii. Documented training Mayuge District did not have an organized CPD management: The LG activities in the database has appraised, taken training/CPD database, corrective action and score 1 or else score 0 trained Health Workers.

Maximum 6 points on this performance measure

Management, Monitoring and Supervision of Services. 9 0 Planning, budgeting, a. Evidence that the There was no evidence that the CAO had sent a and transfer of funds for CAO/Town Clerk communication to the PS , MoH, confirming health service delivery: The confirmed the list of facilities on PHC NWR grant for FY 2020/21. Local Government has Health facilities (GoU and budgeted, used and PNFP receiving PHC disseminated funds for NWR grants) and notified service delivery as per the MOH in writing by guidelines. September 30th if a health facility had been Maximum 9 points on listed incorrectly or this performance missed in the previous measure FY, score 2 or else score 0 9 2 Planning, budgeting, b. Evidence that the LG There was evidence that the LG made allocations and transfer of funds for made allocations towards towards monitoring service delivery and management of service delivery: The monitoring service District Health Services in Line with Health Sector Local Government has delivery and Guidelines; budgeted, used and management of District disseminated funds for health services in line Page 9 of the Health Facility PHC and guidelines service delivery as per with the health sector stipulated that a maximum of 15% of the Non-Wage guidelines. grant guidelines (15% of Recurrent Budget (excluding PHC Hospital NWR Grant) the PHC NWR Grant for was to be used for monitoring and management of Maximum 9 points on LLHF allocation made for District/ Municipality health services. this performance DHO/MMOH), score 2 or From the LG approved budget estimates, page 16 the measure else score 0. total allocated PHC NWR was Ugx. 734,417,000

As per the Quarter performance, Ref; page 25 the LG spent Ugx. 30,405,000 on monitoring and supervision

Which was 4% of the total allocated funds.

Thus the LG was compliant since less than 15% of the PHC NWR was spent on monitoring and supervision activities.

9 0 Planning, budgeting, c. If the LG made timely There was evidence that the LG delayed warranting the and transfer of funds for warranting/verification of PHC NWR releases for three quarters. This was cited on service delivery: The direct grant transfers to the PBS, GOU Approved Warrant Report Mayuge District Local Government has health facilities for the last Ref: 01-Jul-2019 to 30-Jun-2020, dated 13-11-2020 and budgeted, used and FY, in accordance to the GoU Cash Limits Report as indicated below; disseminated funds for requirements of the service delivery as per budget score 2 or else • Q1 PHC grant cash limits were received on 24th July guidelines. score 0 2019 and warranted on 15th August 2019.

Maximum 9 points on • Q2 PHC grant cash limits were received on 07th this performance October 2019 and warranted on 4th December 2019 measure • Q3 PHC grant cash limits were received on 14th January 2020 and warranted on 9th March 2020

• Q4 PHC grant cash limits were received on 14th April 2020 and warranted on 19th May 2020

All warrants were submitted beyond 5 days; from the date of receipt of cash limits thus the LG was non- compliant. 9 0 Planning, budgeting, d. If the LG invoiced and The CAO invoiced and communicated a breakdown of and transfer of funds for communicated all PHC Primary Health Care Conditional Grant to all health service delivery: The NWR Grant transfers for facility in charges in lower Health facilities as follows; Local Government has the previous FY to health budgeted, used and facilities within 5 working The MoFPED quarterly circulars on expenditure limits to disseminated funds for days from the day of all accounting officers Local Governments were as service delivery as per funds release in each follows. guidelines. quarter, score 2 or else Quarter 1: was dated 7th July 2019; Ref:MET.50/268/01 score 0 Maximum 9 points on Quarter 2: was dated 2nd October 2019; Ref: this performance MET.50/268/01 measure Quarter 3: was dated 8th January 2020; Ref:MET.50/268/01

Quarter 4: was dated 8th April 2020; Ref:MET.50/268/01

The CAO Mayuge District invoiced and communicated quarterly PHC releases to HCs were as follows; (Ref; Memos on PHC releases and LG approved warrant report)

Quarter 1: PHC transfer communication was dated 13th August 2019 and invoiced on 15th August 2019

Quarter 2: PHC transfer communication was dated 3rd December 2019 and invoiced on 4th December 2019

Quarter 3: PHC transfer communication was dated 23rd February 2020 and invoiced on 9th March 2020

Quarter 4: PHC transfer communication was dated 4th May 2020 and invoiced on 22nd May 2019

The health facilities sampled, did not provide bank statements to establish and compare how long it took to communicate and release PHC funds to LLGs

, thus the LG was not compliant.

9 0 Planning, budgeting, e. Evidence that the LG There was no evidence that the LG had publicized all the and transfer of funds for has publicized all the quarterly financial releases to all health facilities as service delivery: The quarterly financial observed from the District notice boards and the sampled Local Government has releases to all health health facilities notice boards. budgeted, used and facilities within 5 working disseminated funds for days from the date of service delivery as per receipt of the expenditure guidelines. limits from MoFPED- e.g. through posting on public Maximum 9 points on notice boards: score 1 or this performance else score 0 measure 10 2 Routine oversight and a. Evidence that the LG Every District LG health department is supposed to monitoring: The LG health department organize quarterly DHMT Performance Review monitored, provided implemented action(s) meetings. Mayuge DHO conducted quarterly Review hands -on support recommended by the meetings for FY 2019/2020 as follows: supervision to health DHMT Quarterly facilities. performance review Quarter 1 review meeting report dated 2nd October 2019, meeting (s) held during under sub-heading Resolutions indicated that, the Maximum 7 points on the previous FY, score 2 meeting resolved to Ensure that all children are this performance or else score 0 registered by VHTs. The DHT had implemented this measure resolution. With support from UNICEF, all under five children in Mayuge district had been registered in June 2020. VHTs continued to update the registers according to children born in their areas of jurisdiction.

Q2 review meeting had taken place on 6th February 2020 and had resolved that all health facilities receive and use the revised HMIS tools. By the time of this assessment, the Biostastician and HMIS-FP had followed up on new registers distribution and made sure that all facilities received them.

Quarter 4 review meeting was conducted 30th June 2020. It had resolved that all health facilities should continue following COVID-19 Standard Operating Procedures (SOP). This had been done. All HC IIIs & IVs and Buluba PNFP hospital had been given hand washing equipment, jick, liguid soap, Infra red thermometers and mentored on prevention and control of COVID-19.

10 1 Routine oversight and b. If the LG quarterly Mayuge district DHT review meetings involved all monitoring: The LG performance review Facility in-charges; Dept heads such as DEO, District monitored, provided meetings involve all planner, District Program Officer for RHITES-EC, CDO, hands -on support health facilities in ACAO-Health supervision to health charges, implementing facilities. partners, DHMTs, key LG departments e.g. WASH, Maximum 7 points on Community this performance Development, Education measure department, score 1 or else 0 10 1 Routine oversight and c. If the LG supervised By the time of assessment Mayuge district LG had 3 monitoring: The LG 100% of HC IVs and HSDs: Bunya East based Kigandalo HC IV; Bunya West monitored, provided General hospitals based at Buluba/Mayuge HC III; and Bunya south based hands -on support (including PNFPs at Kityerera HC IV. The LG had 43 health facilities, 1 supervision to health receiving PHC grant) at Hospital (PNFP), 2 HC IVs, 8 HC IIIs, and 32 HC II (26 facilities. least once every quarter Govt and 6 PNFP). in the previous FY (where Maximum 7 points on applicable) : score 1 or The DHO had conducted support Supervision to the this performance else, score 0 Hospital, HSDs and HC IVs, as well as lower Health measure units as detailed in the supervision reports: Quarter1 If not applicable, provide report dated 3rd October 2019, Quarter 2report dated the score 27th January 2020, Quarter 3 report dated 9th April 2020, and Quarter 4 report dated 10th July 2020.

Quarter 1 support supervision was conducted by 3 teams led by Sr. Kawala Elizabeth (ADHO-MCH), Dr. Basembeza Asuman (SMO), and Dr. Nabangi Charles (DHO). A total of 9 health facilities were supervised; Buluba Hospital (PNFP), Kityerera HC IV, Wabulugu Hc III, Bufulubi HC II, Namusemwa Hc II, Bute HC II, Busuyi HC II, Ntikalu HC II, kitove HC II

Quarter 2 the teams supervised 10 health facilities namely: Buluba Hospital (PNFP), Kityerera HC IV, Wabulugu Hc III, Bufulubi HC II, Namusemwa Hc II, Bute HC II, Busuyi HC II, Ntikalu HC II, kitove HC II

Quarter 3 the teams supervised 11 health facilities namely: Buluba Hospital (PNFP), Kityerera HC IV, Kigandhalo HC IV, Wabulugu Hc III, Baitambogwe HC III, Buwaiswa HC III, Mayuge HC III, Kitovu HC II, Muggi HC II, Maganda HC II, and Sunrise Clinic

Quarter 4 the teams supervised 11 health facilities namely: Buluba Hospital (PNFP), Kityerera HC IV,Kigandhalo HC IV, Wabulugu Hc III, Namusemwa HC II, Bute HC II, Malongo HC III, Buwaiswa HC III, Bwondha HC II and Mayuge hc III’

Main gaps/challenges identified included: health facility in-charges not following up support supervision recommendations, not documenting staff meetings and action plans drawn, lack of current LG Finance and Accounting regulations in facilities, AWPs and Budgets not displayed in health facilities, staff absenteeism, Stock out of HIV test kits, vaccine control books not updated among others. Appropriate recommendations for action had been given and documented in the support Supervision books found at the health facilities 10 1 Routine oversight and d. Evidence that The 3 HSDs conducted quarterly support Supervision to monitoring: The LG DHT/MHT ensured that lower health units under their jurisdiction during FY monitored, provided Health Sub Districts 2019/2020. hands -on support (HSDs) carried out supervision to health support supervision of Bunya West HSD: conducted support supervision facilities. lower level health covering 16 health facilities facilities within the Bunya East HSD conducted support supervision Maximum 7 points on previous FY (where covering 16 health facilities this performance applicable), score 1 or measure else score 0 Bunya South HSD led by Dr.Eboga Haji supervised Masolya HC III and Masolya Islanda, Sagitu HC II, • If not applicable, provide Jaguzi HC III, Dembe Village, Busweta Village and the score Naluwerere Village.

Bunya West HSD led by Gambani John supervised Baitambogwe Hc III, Wabulungu HC III, Mayuge HC III, Magada HC III, Bukatube HC II, Busuyi HC II, Bute HC II, and Bufulubi HC II

Bunya East HSD led by Dr. Asuman Basembeza supervised Buwaiswa HC III, Kyoga HC II, Kasutaime HC II, Bugoto HC II, Buyugu HC II, Busira HC II, Bugulu HC II, Muggi HC II,(Q1 & Q3)

Q2 & Q4 The HSD led by Richard Isabirye supervised Kigandhalo HC IV, Baitambogwe HC III, Buwaiswa Hc III, Mayuge HC III, Busala HC III, Masolya HC III, Wabulungu HC III, Buluba Hospital, Malongo HC III, Kityerera Hc Iv Sagutu Hc II, Bwondha HC II, Jaguzi HC II,

Most of the challenges identified at the supprvised facilities in Bunya East, Bunya West, and Bunya South HSDs were similar in nature. Health Unit Managemnt Committes (HUMC) were either not available or the minutes documenting their meetings were not available. Most facilities lacked a system for tracking immunization defaultres, lacked staff duty rosters, ANC register, Annual Work plans and Budgets, Schedules for EPI, and hand washing facilities especially in laboratories. The facilities had not analyzed datat, some facilities had not accounted and not displayed PHC funds. Some facilities had no duty roster, staff were not wearing uniforms, and absenteeism had been recorded at 85% in some health facilities. Facilities were dirty especially latrines. Poor strorage of medicines was observed.

For each of those challenges the supervising teams had prescribed solutions, such as in-charges displining absentee staff, ensuring that AWP & Budget are available and diplsyed, and so on. 10 0 Routine oversight and e. Evidence that the LG By the time of the assessment, there was no evidence monitoring: The LG used results/reports from that the DHO had actively followed up and sent feed monitored, provided discussion of the support back to health facilities regarding findings in the hands -on support supervision and supervision reports. supervision to health monitoring visits, to make facilities. recommendations for specific corrective actions Maximum 7 points on and that implementation this performance of these were followed up measure during the previous FY, score 1 or else score 0

10 1 Routine oversight and f. Evidence that the LG Mayuge district LG health department had Medicines monitoring: The LG provided support to all Managemnt and Surveillance Focal Person (MMS-FP). monitored, provided health facilities in the The MMS-FP conducted all the 4 quarterly support hands -on support management of supervision of Health units as follows; supervision to health medicines and health facilities. supplies, during the Quarter one: 25/9/2019, Quarter two: 11/12/2019, Quarter previous FY: score 1 or three: 24/3/2020, Quarter four: 19/6/2020. Maximum 7 points on else, score 0 this performance In Quarter 2 supervision report dated 1st January 2020, measure the MMS-FP had advised the DHO and HSDs on re- distribution of medicines that had piled up in some facilities; and had also advised that the new facilities be included in the system so as to access medicines from National Medical Store (NMS)

In quarter 3 supervision report dated 2nd October 2019 the MMS-FP had advised the health facility in-charges to organize expired medicines in their expiry register, have Health Unit Management Committee (HUMC) witness by signing and thereafter transfer those expired medicines to district medicine stores

11 0 Health promotion, a. If the LG allocated at There was evidence that the LG allocated at least 30% of disease prevention and least 30% of District / District / Municipal Health office Budget to Health social mobilization: The Municipal Health Office Promotion and Budget Prevention Activities. LG Health department budget to health conducted Health promotion and prevention Page 7 of the grant guideline stipulated that a minimum promotion, disease activities, Score 2 or else of 30% of the non-wage should be allocated for prevention and social score 0 community-based health promotion, education and mobilization activities prevention programmes to workplaces, schools, vulnerable urban and rural communities. Maximum 4 points on this performance From the LG approved budget estimates, Ref; page 16 measure the total allocated PHC NWR was Ugx. 734,417,000

The total funds spent on promotion activities was Ugx. 161,250,000, Ref: quarter 4 report, page 54 promotion and prevention activities (immunization).

Thus, the LG spent 21.9% of the total PHC NWR.

This was below the allowable 30% that was spent on promotion and prevention activities. 11 1 Health promotion, b. Evidence of DHT/MHT Mayuge DHO implemented Health Promotion, Disease disease prevention and led health promotion, prevention and Social mobilization during FY 2019/2020. social mobilization: The disease prevention and From available data in support supervision reports, and LG Health department social mobilization activity reports the following activities were conducted: conducted Health activities as per ToRs for immunization of under-five children and pregnant promotion, disease DHTs, during the women, Control and prevention of COVID-19, HIV and prevention and social previous FY score 1 or syphilis screening of pregnant women, Nutrition mobilization activities else score 0 monitoring, eMTCT, monitoring of AFP and tuberculosis, WASH activities, heath education, FP and more. Maximum 4 points on this performance measure

11 0 Health promotion, c. Evidence of follow-up At the time of assessment there was no evidence of disease prevention and actions taken by the follow-up activities social mobilization: The DHT/MHT on health LG Health department promotion and disease conducted Health prevention issues in their promotion, disease minutes and reports: prevention and social score 1 or else score 0 mobilization activities

Maximum 4 points on this performance measure

Investment Management 12 0 Planning and a. Evidence that the LG At the time of assessment, there was no comprehensive Budgeting for has an updated Asset assets register apart from medical equipment inventory in Investments: The LG register which sets out the medicines stores has carried out health facilities and Planning and equipment relative to Budgeting for health basic standards: Score 1 investments as per or else 0 guidelines.

Maximum 4 points on this performance measure 12 1 Planning and b. Evidence that the The DDP Plan highlighted broader activities which Budgeting for prioritized investments in included health sub Districts supplied, staff houses Investments: The LG the health sector for the constructed, PMTCT sites constructed, PNFP facilities has carried out previous FY were: (i) supported, equipment to health centres supplied, health Planning and derived from the LG centres constructed, Solar systems established from Budgeting for health Development Plan; (ii) which the following investment projects were extracted; investments as per desk appraisal by the LG; Ref page 70 of the DDP II guidelines. and (iii) eligible for expenditure under sector • Bufulubi HC II Building Construction Maximum 4 points on guidelines and funding • Busuyi HC II Building Construction this performance source (e.g. sector measure development grant, • Kityerera HC IV Building Construction Discretionary Development • Bukatube HC II Building Construction Equalization Grant (DDEG)): score 1 or else • Wamulongo HC II Building Construction score 0 • District Medical Store Building Construction

• Bwalula HC II Building Construction

• Bugulu HC II Building Construction

The TPC meeting held on 28th March 2020, Ref Min: 005/DTPC/10/19, page 14 included construction of Bufulubi HC II and described the activities that were to be undertaken at Ugx. 467,395,000

Thus, the LG was compliant in this area.

12 1 Planning and c. Evidence that the LG There was evidence indicating that health AWP Budgeting for investments were field appraised for environmental and Investments: The LG has conducted field social acceptability. has carried out Appraisal to check for: (i) Planning and technical feasibility; (ii) The Environmental screening report for upgrading of Budgeting for health environment and social Bukatube Health Centre from Health Centre III to Health investments as per acceptability; and (iii) Centre IV was prepared by the Senior Environment guidelines. customized designs to Officer on key screening finding entailed: positive and site conditions: score 1 or negative environmental and suggested mitigation Maximum 4 points on else score 0 measures for consideration on , Ref, report dated 23rd this performance October 2019,pages 2 to 5 of the report. measure 12 1 Planning and d. Evidence that the There was evidence that the health facility investments Budgeting for health facility investments were screened for environmental and social risks and Investments: The LG were screened for mitigation measures put in place before being approved has carried out environmental and social for construction using the checklist for example; Planning and risks and mitigation Budgeting for health measures put in place i.Screening forms for Renovation of OPD at Busuyi investments as per before being approved for Health center II, sector Health, filled by the Environment guidelines. construction using the Officer on 28th February 2020. checklist: score 1 or else Maximum 4 points on score 0 this performance measure

13 1 Procurement, contract a. Evidence that the LG Submission letters to the PDU/memos available but management/execution: health department timely submitted late on 3 September 2020. The LG procured and (by April 30 for the current managed health FY ) submitted all its The AWP was available. contracts as per infrastructure and other There is evidence that the LG health department did not guidelines procurement requests to timely submit e.g. PDU for incorporation Maximum 10 points on into the approved LG a) Upgrade of Bukatube HCII to HCIII under Lot 4. this performance annual work plan, budget Awarded to Visvar Investment Ltd 29th November 2019 measure and procurement plans: score 1 or else score 0 b) Construction of 4 stance line VIP Latrine at Mayuge HCIII, 3 September 2020.

c) Partial completion of emptying and renovation lined pit latrine at Wamulongo HCII, 3 September 2020.

d) Construction of two 4 stance line VIP Latrine at Kityelera HCIV for male and female, 3 September 2020.

13 1 Procurement, contract b. If the LG Health Memos of copy of Form PP1 to PDU submitted on: management/execution: department submitted The LG procured and procurement request form a) Construction of 4 stance line VIP Latrine at Mayuge managed health (Form PP5) to the PDU HCIII, 3 September 2020. contracts as per by 1st Quarter of the b) Partial completion of emptying and renovation lined pit guidelines current FY: score 1 or latrine at Wamulongo HCII, 3rd September 2020. else, score 0 Maximum 10 points on c) Construction of two 4 stance line VIP Latrine at this performance Kityelera HCIV for male and female, 3 September 2020. measure 13 1 Procurement, contract c. Evidence that the Under minutes of the district contracts committee meeting management/execution: health infrastructure held on 10th March 2020; Min 04/01/03/20/MDCC The LG procured and investments for the managed health previous FY was • Contracts Committee minutes for the previous FY contracts as per approved by the evidenced for instance the contracts committee meeting guidelines Contracts Committee and held on 31st March 2020: cleared by the Solicitor • Construction of repainting Bugulu HCII block and staff Maximum 10 points on General (where above house this performance the threshold), before measure commencement of • Partial renovation of Bufubi HCII and one of the staff construction: score 1 or houses else score 0 • Renovation of ceiling of the Muyuge district drug store

• For all the health infrastructure investments projects, there was none that was above the threshold. So they did not require clearance by the Solicitor General.

Upgrade of Bukatube HCII to HCIII UNDER LOT 4. Awarded to Visvar Investment Ltd 29th November 2019 under Tororo contract Committee Min. 362/DCC/2019

13 0 Procurement, contract d. Evidence that the LG The PIT was not constituted and letters designating management/execution: properly established a members were not readily available. The LG procured and Project Implementation managed health team for all health contracts as per projects composed of: (i) : guidelines score 1 or else score 0

Maximum 10 points on If there is no project, this performance provide the score measure

13 1 Procurement, contract e. Evidence that the There was evidence that the LG health infrastructure management/execution: health infrastructure construction projects followed the approved MoH Facility The LG procured and followed the standard Infrastructure standard technical designs. managed health technical designs contracts as per provided by the MoH: Foundation, walling, room sizes, roof structure sampled guidelines score 1 or else score 0 are as per designs (according to the applicable level of the construction) The workmanship was professional. Maximum 10 points on If there is no project, this performance provide the score Progress report for the upgrading of Bukatube HCII to HC measure III dated 30th April 2020 and 5th June 2020 further demonstrate to this good job. 13 1 Procurement, contract f. Evidence that the Clerk There was evidence of Clerk of Work’s (Project management/execution: of Works maintains daily Manager) consolidated site report to the CA0 covering The LG procured and records that are progress report on the construction of various health managed health consolidated weekly to infrastructure projects: contracts as per the District Engineer in guidelines copy to the DHO, for each Progress report for the upgrading of Jaguzi Health health infrastructure Centre II to health center III dated 5TH June 2020. Maximum 10 points on project: score 1 or else Progress report for the upgrading of Bukatube HCII to HC this performance score 0 measure III dated 30th April 2020 and 5th June 2020 If there is no project, Progress report for the works so far covered in Busala provide the score HCII and Jaguzi HCIII dated 16th March 2020.

Status report for the works so far covered in Busala HCII and Jaguzi HCIII dated 24th July 2020.

13 1 Procurement, contract g. Evidence that the LG Progress report for the upgrading of Jaguzi Health management/execution: held monthly site Centre II to health center III dated 5TH June 2020. The LG procured and meetings by project site managed health committee: chaired by the Progress report for the upgrading of Bukatube HCII to HC contracts as per CAO/Town Clerk and III dated 30th April 2020 and 5th June 2020. guidelines comprised of the Sub- Progress report for the works so far covered in Busala county Chief (SAS), the HCII and Jaguzi HCIII dated 16th March 2020. Maximum 10 points on designated contract and this performance project managers, Status report for the works so far covered in Busala HCII measure chairperson of the and Jaguzi HCIII dated 24th July 2020. HUMC, in-charge for beneficiary facility , the Community Development and Environmental officers: score 1 or else score 0

If there is no project, provide the score

13 0 Procurement, contract h. Evidence that the LG Whereas there were site instruction book and site management/execution: carried out technical visitor’s book, and, there was also routine supervision of The LG procured and supervision of works at all the health infrastructure projects for instance: managed health health infrastructure contracts as per projects at least monthly, Progress report for the upgrading of Bukatube HCII to HC guidelines by the relevant officers III dated 30th April 2020 and 5th June 2020. including the Engineers, There was no evidence that the Environment Officer and Maximum 10 points on Environment officers, CDO participated in technical site visits . this performance CDOs, at critical stages of measure construction: score 1, or else score 0

If there is no project, provide the score 13 0 Procurement, contract i. Evidence that the From sampled vouchers, there was evidence that the management/execution: DHO/MMOH verified DHO verified works and initiated payments of contractors The LG procured and works and initiated as highlighted below; managed health payments of contractors contracts as per within specified Bannac submitted a request for payment to renovate guidelines timeframes (within 2 Bufulubi HC II on 11th March 2020. Certification of works weeks or 10 working was done by the Sen Assistant Engineering Officer, Maximum 10 points on days), score 1 or else District Engineer, the Chief Administrative Officer, Senior this performance score 0 Environment Officer, District Health Officer, District measure Internal Auditor, and Chief Finance Officer on 5th May 2020. Payment worth Ugx. 22,001,234; VR.29800877 was effected on 2nd June 2020 and a receipt No.050 confirming receipt of payment was dated 10th June 2020.

Sunland General Mayuge submitted a request for payment to renovate a ceiling of Mayuge District Drug Store on 11th March 2020.Certification of works was done by the Sen Assistant Engineering Officer, District Engineer, the Chief Administrative Officer, Senior Environment Officer, District Health Officer, District Internal Auditor, and Chief Finance Officer on 11th June 2020. Payment worth Ugx. 28,606,172; VR.30505336 was effected on 25th June 2020 and a receipt No.211 confirming receipt of payment was dated 30th June 2020.

Hivan General Investments submitted a request for payment to renovate Wamulongo HC II on 11th March 2020. Certification of works was done by the Sen Assistant Engineering Officer, District Engineer, the Chief Administrative Officer, Senior Environment Officer, District Health Officer, District Internal Auditor, and Chief Finance Officer on 25th June 2020. Payment worth Ugx. 13,525,424; VR.30505337 was effected on 30th June 2020.

The DHO nitiated the payments beyond 10 workings days, hence the LG was non-compliant in this area.

13 1 Procurement, contract j. Evidence that the LG Procurement files for health infrastructure projects for the management/execution: has a complete previous FY were complete. For instance: The LG procured and procurement file for each managed health health infrastructure Upgrade of Bukatube HCII to HCIII under Lot 4. Awarded contracts as per contract with all records to Visvar Investment Ltd 29th November 2019 under guidelines as required by the PPDA Tororo contract Committee Min. 362/DCC/2019. Law score 1 or else score Evaluation report Advert on 24th July 2019 In New Maximum 10 points on 0 this performance Vision. measure Pre bid meeting on 9th August 2019 at Tororo District LG Teachers Resource centre

Closing and Opening on 2nd September at same venue

Evaluation Committee sat 9th September 2019.

Others

Partial renovation of Busuyi HCII

• Contract committee minutes: sat on 10th March 2020 • Award letter: 10th March 2020

• Contract document:

• BEB: 24th February 2020

• Invitation to bid: Open domestic (because the threshold of UGX 50M)

• Date for Opening and Closing: ( 11th February 2020)

• PP Form 19th September 2019

Remodeling Kityerera HC IV Maternity ward

• Contract committee minutes: sat on 10th March 2020

• Award letter: 10th March 2020

• Contract document:

• BEB: 24th February 2020

• Invitation to bid: Open domestic (because the threshold of UGX 50M)

• Date for Opening and Closing: ( 11th February 2020)

• PP Form 19th September 2019

Repainting Bugulu HC II block and Staff House

• Contract committee minutes: sat on 10th March 2020

• Award letter: 10th March 2020

• Contract document:

• BEB: 24th February 2020

• Invitation to bid: Open domestic (because the threshold of UGX 50M)

• Date for Opening and Closing: ( 11th February 2020)

• PP Form 19th September 2019

Environment and Social Safeguards

14 0 Grievance redress: The a. Evidence that the Local There was no evidence to prove that the LG recorded, LG has established a Government has investigated, responded and reported in line with the LG mechanism of recorded, investigated, Health sector grievance redress framework, addressing health responded and reported sector grievances in in line with the LG line with the LG grievance redress grievance redress framework score 2 or else framework 0

Maximum 2 points on this performance measure 15 0 Safeguards for service a. Evidence that the LG At the time of assessment, the ADHO provided an delivery: LG Health has disseminated internal memo as evidence that the LG had Department ensures guidelines on health care safeguards for service / medical waste Disseminated guidelines on health care / medical waste delivery management to health management to health facilities. The guidelines were facilities : score 2 points dated 3rd July 2019. Some of the guidelines were: For Maximum 5 points on or else score 0 any health facility to operate, there must be well this performance established waste management system. These should measure include establishment and provision of waste bins to handle specific type of medical wastes ranging from infectious, highly infectious, hazardous, metallic etc. That operators of health facilities should be compelled to start waste management segregation and sorting. The tendency of burning medical wastes in un-gazetted areas by some operators should immediately stop since it’s an offence. However there was no evidence of the distribution of the guidelines to health facilities therefore the LG scored zero.

15 0 Safeguards for service b. Evidence that the LG At the time pf assessment, the AgDHO provided delivery: LG Health has in place a functional evidence of District waste collection forms from Green Department ensures system for Medical waste label services limited. The collection dates on the forms safeguards for service management or central were outside the year of assessment for example one delivery infrastructures for form was dated 21st to 16th October 2020. In addition the managing medical waste LG failed to produce evidence of a contract between the Maximum 5 points on (either an incinerator or LG and service provider (Green label) to prove that the this performance Registered waste LG had in place a functional system for Medical waste measure management service management therefore the LG scored zero. provider): score 2 or else score 0

15 0 Safeguards for service c. Evidence that the LG At the time of assessment, there was no evidence that delivery: LG Health has conducted training (s) the LG had conducted a training and created awareness Department ensures and created awareness in in healthcare waste management. safeguards for service healthcare waste delivery management score 1 or else score 0 Maximum 5 points on this performance measure 16 0 Safeguards in the a. Evidence that a costed There was no evidence of costed ESMPs incorporated Delivery of Investment ESMP was incorporated into designs, BoOs, bidding and contractual documents Management: LG into designs, BoQs, for health infrastructure projects of the previous Health infrastructure bidding and contractual FY(2019/2020) for example; projects incorporate documents for health Environment and Social infrastructure projects of i.Renovation of OPD Ward at Busuyi Health Centre II. Safeguards in the the previous FY: score 2 delivery of the or else score 0 investments

Maximum 8 points on this performance measure

16 0 Safeguards in the b. Evidence that all health At the time of assessment, there was no evidence to Delivery of Investment sector projects are prove that all health sector projects were implemented on Management: LG implemented on land land where the LG has proof of ownership for example: Health infrastructure where the LG has proof of Renovation of OPD Ward at Busuyi Health Centre II. projects incorporate ownership, access and Environment and Social availability (e.g. a land Safeguards in the title, agreement; Formal delivery of the Consent, MoUs, etc.), investments without any encumbrances: score 2 or Maximum 8 points on else, score 0 this performance measure

16 2 Safeguards in the c. Evidence that the LG There was evidence that the LG Environment Officer and Delivery of Investment Environment Officer and CDO conducted support supervision and monitoring of Management: LG CDO conducted support health projects to ascertain compliance with ESMPs for Health infrastructure supervision and example; Monitoring and supervision report for projects incorporate monitoring of health Renovation of Busuyi Health Centre II located in Wairasa Environment and Social projects to ascertain Sub-county. Project phase: Operational. Dated 19th June Safeguards in the compliance with ESMPs; 2020, signed by the Environment Office and CDO. delivery of the and provide monthly Project activities: Planning phase: Negativie E&S investments reports: score 2 or else impacts: The nearby wet land might be silted or polluted score 0. as a result of transportation of loose materials and Maximum 8 points on construction materials arising for construction and this performance excavation activities. Mitigation measures: Collect and measure cover all the accumulated construction debris with impermeable material to avoid being washed into the nearby wet land. Implementation progress: Done.

In the remarks the Environment Officer stated that funds allocated for mitigation did not cater for revegetation yet project construction led to destruction of some vegetation species. Recommendations: In accordance with the provisions of the contract entered into between Mayuge local and the contractor, he certified that the environment and social mitigation measures as identified in the environment management plan had been addressed satisfactorily. 16 2 Safeguards in the d. Evidence that There was evidence that Environment and Social Delivery of Investment Environment and Social Certification forms were completed and signed by the LG Management: LG Certification forms were Environment Officer and CDO prior to payments of Health infrastructure completed and signed by contractor invoices for example; i. Certification from for projects incorporate the LG Environment Renovation of Busuyi Health center II located in Wairasa Environment and Social Officer and CDO, prior to sub-county. The certification form was issued on 1th Safeguards in the payments of contractor June 2020 prepared and signed by the Environment delivery of the invoices/certificates at Officer and CDO. investments interim and final stages of all health infrastructure Maximum 8 points on projects score 2 or else this performance score 0 measure

535 Water & Environment Mayuge Performance Measures 2020 District

Summary of Definition of No. Compliance justification Score requirements compliance Local Government Service Delivery Results 1 2 Water & Environment a. % of rural water From the Ministry of Water and Environment MIS sector Outcomes: The LG has sources that are data report, it was observed that Mayuge DLG had rural registered high functional. water source functionality percentage of 94% ( Water functionality of water summary 2019/2020 sources and If the district rural water management source functionality as committees per the sector MIS is:

Maximum 4 points on o 90 - 100%: score 2 this performance o 80-89%: score 1 measure o Below 80%: 0

1 2 Water & Environment b. % of facilities with From Water and Sanitation committee MIS data report FY Outcomes: The LG has functional water & 2019/20, it was observed that Mayuge DLG had registered high sanitation committees established 922 Water and Sanitation committees out of functionality of water (documented water which 890 WSCs were functional translating to sources and user fee collection (890/922)*100= 96.5% management records and utilization committees with the approval of the WSCs). If the district Maximum 4 points on WSS facilities that have this performance functional WSCs is: measure o 90 - 100%: score 2

o 80-89%: score 1

o Below 80%: 0

2 0 Service Delivery a. The LG average No performance assessment had been conducted by the Performance: Average score in the water and time of assessment score in the water and environment LLGs environment LLGs performance performance assessment for the assessment current. FY.

Maximum 8 points on If LG average scores is this performance measure a. Above 80% score 2

b. 60 -80%: 1

c. Below 60: 0

(Only applicable when LLG assessment starts) 2 2 Service Delivery b. % of budgeted water There was evidence that Mayuge DLG planned and Performance: Average projects implemented budgeted for water projects during FY 2019/20 in sub score in the water and in the sub-counties with counties with safe water coverage below the district environment LLGs safe water coverage average- In the fourth quarter financial progress report performance below the district dated 16th August, 2020, the LG planned to drill 15 number assessment average in the previous Boreholes at estimated budget of Ugx.338,250,000 in the FY. following sub counties; Maximum 8 points on this performance o If 100 % of water Wairara sub county 37% measure projects are implemented in the Kigandalo sub county % targeted S/Cs: Score 2 Malongo sub county 21% o If 80-99%: Score 1 Bukabooli sub county 40% o If below 80 %: Score Kityerera sub county 41% 0 The district average safe water access by the end of the FY 2018/19 was at 55%

In the fourth quarter progress report FY 2019/20 dated 16th August, 2020 in the budget expenditure indicated Ugx.338,251,656 of the development budget spent and

In the final supervision report dated 21st June,2020,it was observed that all the four projects planned in sub counties below the district average access had been implemented leading to,

(4/4)*100= 100%

Therefore, LG had 107% implementation rate to the above water sources projects.

2 0 Service Delivery c. If variations in the There DWO did not avail information on the Engineers Performance: Average contract price of estimate for comparison however the contract price for all score in the water and sampled WSS the WSS projects were seen. environment LLGs infrastructure performance investments for the assessment previous FY are within +/- 20% of engineer’s Maximum 8 points on estimates this performance measure o If within +/-20% score 2

o If not score 0 2 2 Service Delivery d. % of WSS There was evidence that all of WSS infrastructure projects Performance: Average infrastructure projects were completed as per the annual work plan by the end of score in the water and completed as per the FY as observed from; environment LLGs annual work plan by performance end of FY. • The annual budget performance report FY 2019/20 In assessment the fourth quarter progress report FY 2019/20 dated o If 100% projects 16thAugust,2020 in the budget expenditure indicated Maximum 8 points on completed: score 2 100% of the development budget spent. this performance measure o If 80-99% projects • Final Borehole drilling report dated 21st June, 2020 by completed: score 1 GEOOBOT Group Ltd consultancy services for siting, design, drilling and supervision of hand pump Boreholes o If projects completed by East Africa Boreholes Ltd shown that the are below 80%: 0 implementation works were at 100% complete.

3 2 Achievement of a. If there is an increase From the MWE MIS data on functionality of water sources, Standards: The LG has in the % of water supply it was observed that during FY 2018/19, Mayuge DLG met WSS infrastructure facilities that are registered water source functionality of 93% and in FY facility standards functioning 2019/20, the functionality was 94% leading to;

Maximum 4 points on o If there is an increase: (94-93)%/93%*100 = 1.08% increase in the water source this performance score 2 functionality. measure o If no increase: score 0.

3 2 Achievement of b. If there is an Increase According to MWE MIS data for Standards: The LG has in % of facilities with met WSS infrastructure functional water & FY 2018/19,Mayuge DLG had functional WSCs equivalent facility standards sanitation committees to 875 and in FY 2019/20 functional WSCs had increased (with documented to 890 in number, this gave an increase of 15 functional Maximum 4 points on water user fee WSCs leading to (15/875)*100= 1.71% increase. this performance collection records and measure utilization with the approval of the WSCs).

o If increase is more than 5%: score 2

o If increase is between 0-5%: score 1

o If there is no increase: score 0.

Performance Reporting and Performance Improvement 4 3 Accuracy of Reported The DWO has There was evidence that DWO had accurately reported on Information: The LG has accurately reported on WSS facilities constructed in the previous FY and accurately reported on WSS facilities performance of the facilities was as reported according to; constructed WSS constructed in the infrastructure projects previous FY and • On field visits for the sampled completed projects for FY and service performance of the 2019/20 revealed the following; performance facilities is as reported: • Fourth quarter annual report dated 16th August,2020 Score: 3 Maximum 3 points on Final report on Borehole drilling by East Africa borehole this performance Ltd dated 21st June,2020 measure

5 0 Reporting and a. Evidence that the LG There was no evidence that Mayuge LG DWO collected performance Water Office collects and compiled quarterly information on sanitation facilities; improvement: The LG and compiles quarterly compiles, updates WSS information on sub- information and county water supply supports LLGs to and sanitation, improve their functionality of facilities performance and WSCs, safe water collection and storage Maximum 7 points on and community this performance involvement): Score 2 measure

5 0 Reporting and b. Evidence that the LG There was no evidence that Mayuge LG Water Office performance Water Office updates updates the MIS (WSS data) quarterly with water supply improvement: The LG the MIS (WSS data) and sanitation information. No any report on new WSS compiles, updates WSS quarterly with water facilities was availed for verification information and supply and sanitation supports LLGs to information (new improve their facilities, population performance served, functionality of WSCs and WSS Maximum 7 points on facilities, etc.) and uses this performance compiled information measure for planning purposes: Score 3 or else 0 5 0 Reporting and c. Evidence that DWO There was no evidence availed to the Assessment team to performance has supported the 25% verify that Mayuge DLG held LLG assessment during the improvement: The LG lowest performing LLGs FY 2019/20 compiles, updates WSS in the previous FY LLG information and assessment to develop supports LLGs to and implement improve their performance performance improvement plans: Score 2 or else 0 Maximum 7 points on this performance Note: Only applicable measure from the assessment where there has been a previous assessment of the LLGs’ performance. In case there is no previous assessment score 0.

Human Resource Management and Development 6 2 Budgeting for Water & a. Evidence that the There was evidence that the DWO had budgeted for its Sanitation and DWO has budgeted for departmental staff. Environment & Natural the following Water & Resources: The Local Sanitation staff: 1 Civil In the Annual work plan and approved budget for FY Government has Engineer(Water); 2 2019/20 page 12 under Water supply development budget budgeted for staff Assistant Water item number 5.1, amount equivalent to Ugx.44,814,520 for Officers (1 for two contract staff (ADWO-mobilization and ADWS) was Maximum 4 points on mobilization and 1 for allocated as required the rest of the staff were under the this performance sanitation & hygiene); 1 traditional government payroll.. measure Engineering Assistant (Water) & 1 Borehole Maintenance Technician: Score 2

6 0 Budgeting for Water & b. Evidence that the There was no evidence availed for verification. Sanitation and Environment and Environment & Natural Natural Resources Resources: The Local Officer has budgeted Government has for the following budgeted for staff Environment & Natural Resources staff: 1 Maximum 4 points on Natural Resources this performance Officer; 1 Environment measure Officer; 1 Forestry Officer: Score 2 7 3 Performance a. The DWO has The DWO had two staffs out of two appraised. The details Management: The LG appraised District of appraisal were as follows; appraised staff and Water Office staff conducted trainings in against the agreed • Mudimbo Tom , Position DWO file no. CR/D/10202 line with the district performance plans appraised for the period from, training plans. during the previous FY: 1st July, 2019 to 30th June, 2020 by the DCAO on 1st Score 3 Maximum 6 points on July, 2020 and counter signed by CAO on 20th August, this performance 2020. measure • Kisubi Robert, Position AEO, file no. CR/D/1145599 appraised for the period 1st July, 2019 to 30th June, 2020 by Mudimbo Tom position; DWO on 7th July, 2020 and counter signed by DCAO on 4th August,2020

• Balinkwe Gideon, Position CDO for water and sanitation, file no. CR/D/14566 appraised for the period 1st July, 2019 to 30th June, 2020 by Mudimbo Tom position; DWO on 7th July, 2020 and counter signed by DCAO on 5th September,2020

The district engineer who was supposed to appraise DWO was under interdiction during the period

7 0 Performance b. The District Water There was no evidence that District Water Office hads Management: The LG Office has identified identified capacity needs of staff from the performance appraised staff and capacity needs of staff appraisal process and no training activities were conducted trainings in from the performance conducted in adherence to the training plans at district line with the district appraisal process and level. training plans. ensured that training activities have been Maximum 6 points on conducted in this performance adherence to the measure training plans at district level and documented in the training database : Score 3

Management, Monitoring and Supervision of Services. 8 1 Planning, Budgeting a) Evidence that According to the MWE Mayuge DLG had average safe and Transfer of Funds the DWO has water coverage during FY 2019/20 at 54% and in the AWP for service delivery: The prioritized budget page 12 the following sub counties were planned and Local Government has allocations to budgeted with a total annual development budget of allocated and spent sub-counties that Ugx.1,250,000,000 (Annual budget page 12) and the funds for service have safe water allocation was as below; delivery as prescribed coverage below in the sector guidelines. that of the district: • Wairasa sub county at 37% with Ugx.65,600,000, • Bukabooli sub county at 40% with Ugx.98,400,000, Maximum 6 points on • If 100 % of the this performance budget allocation • Kityerera sub county at 41% with Ugx.65,600,000, measure for the current FY is allocated to • Malongo sub county at 21% with Ugx.65,600,000 plus S/Cs below the Ugx.355,000,000 for piped water scheme and district average ugx.98,004,000 for feasibility studies giving a total coverage: Score development allocation of Ugx.1,010,404,000 out of which 3 Ugx.748,204,000 was allocated to sub counties below the • If 80-99%: Score district average access coverage Leading to 2 (748,204,000/1,010,404,000)*100 = 74% budget allocation • If 60-79: Score 1 to sub counties below the district average. • If below 60 %: Score 0

8 3 Planning, Budgeting b) Evidence that the There was evidence that the DWO communicated to the and Transfer of Funds DWO communicated to LLGs their respective allocations per source to be for service delivery: The the LLGs their constructed in the current FY Local Government has respective allocations allocated and spent per source to be This was evidenced from the notifications availed to the funds for service constructed in the assessment team showing the following allocations; delivery as prescribed current FY: Score 3 Malongo sub county received Ugx.Ugx.476,000,000 in the sector guidelines. Imanyoro sub county received Ugx.49,600,000 Maximum 6 points on this performance Bukabooli sub county received Ugx.74,400,000 measure 9 2 Routine Oversight and a. Evidence that the There was evidence that the district Water Office had Monitoring: The LG has district Water Office has monitored the WSS facilities at least quarterly as the monitored WSS monitored each of WSS assessment team observed below; facilities and provided facilities at least follow up support. quarterly (key areas to In the monitoring plan 2019/20 prepared by DWO, to include functionality of monitor 1055 number of sources during the FY2019/20 and Maximum 8 points on Water supply and by the end of FY 2019/20, 960 number sources had been this performance public sanitation monitored giving (960/1055)*100 = 90.99% as verified from measure facilities, environment, ; and social safeguards, • Monitoring report dated 31st Martch, 2020 for WSS in etc.) Bukatube Sub County. • If more than 95% of the WSS facilities monitored quarterly: • Monitoring report dated 30th June, 2020 for WSS in score 4 Wairasa Sub County.

• If 80-99% of the WSS Monitoring report dated 28th February, 2020 for WSS in facilities monitored Bukabooli Sub County. quarterly: score 2

• If less than 80% of the WSS facilities monitored quarterly: Score 0

9 2 Routine Oversight and b. Evidence that the There was evidence that the DWO conducted only two (2) Monitoring: The LG has DWO conducted quarterly DWSCC meetings which were planned and were monitored WSS quarterly DWSCC conducted this was verified in the following reports; facilities and provided meetings and among follow up support. other agenda items, • Minute for fourth quarter DWSCC meeting held on 15th key issues identified May,2020 main challenges identified included; forming and Maximum 8 points on from quarterly training new WUCs. this performance monitoring of WSS measure facilities were discussed and • Minute for First quarter DWSCC meeting held on 26th remedial actions September,2019 main challenges identified included; incorporated in the forming and training new WUCs. current FY AWP. Score 2

9 2 Routine Oversight and c. The District Water There was evidence that the District Water Officer had Monitoring: The LG has Officer publicizes publicized budget allocations for the current FY to LLGs monitored WSS budget allocations for with safe water coverage below the LG average to all sub- facilities and provided the current FY to LLGs counties. follow up support. with safe water coverage below the LG This was done using the following means; Maximum 8 points on average to all sub- The DWO notice board allocation notice to all sub counties this performance counties: Score 2 measure was seen but not dated and not stamped for FY 2020/21 including; Malongo allocated Ugx.401, 000,000. 10 3 Mobilization for WSS is a. For previous FY, the There was evidence that the DWO allocated budget to the conducted DWO allocated a NWR rural water and sanitation budget as per sector minimum of 40% of the guidelines towards mobilization activities as follows; Maximum 6 points on NWR rural water and this performance sanitation budget as In approved Annual work plan and budget FY 2019/20 measure per sector guidelines page 11 the following was observed, towards mobilization NWR was equivalent to Ugx.36,575,000, activities: Software mobilization activities allocated Ugx.,14,213,000 • If funds were page11, allocated score 3 Monitoring and supervision allocated Ugx.13,594,000, • If not score 0 Therefore, the total budget allocated Ugx.27,807,000 was equivalent to Ugx.13,684,793 giving (.27,807,000/36,575,000)*100

=76%.

10 0 Mobilization for WSS is b. For the previous FY, There was no evidence availed to the assessment team to conducted the District Water verify that that the District Water Officer in liaison with the Officer in liaison with Community Development Officer had trained WSCs on Maximum 6 points on the Community their roles on OEM of WSS facilities during FY2019/20. this performance Development Officer measure trained WSCs on their roles on O&M of WSS facilities: Score 3.

Investment Management 11 0 Planning and a. Existence of an up- There was no evidence availed to the assessment team to Budgeting for to-date LG asset verify the existence of an up-to date assets register. Investments is register which sets out conducted effectively water supply and sanitation facilities by Maximum 14 points on location and LLG: this performance measure Score 4 or else 0 11 4 Planning and b. Evidence that the LG There was evidence that all water projects were derived Budgeting for DWO has conducted a from the LGDP and were eligible for expenditure. Investments is desk appraisal for all conducted effectively WSS projects in the In the Mayuge district Development Plan (DDP) 2015/16 to budget to establish 2019/20 on page 80 the DWO planned drilling of hand Maximum 14 points on whether the prioritized pump Boreholes and Rehabilitation, Piped water scheme this performance investments were with a total planned budget of Ugx.848,017,000 on page measure derived from the 207 and the funding source as DWSCDG page 186. Also approved district desk appraisal was conducted as was evidenced by the development plans and inception report by GEOBOT consultancy services for are eligible for Hydrogeological and Geophysical survey of Borehole expenditure under drilling for FY2019/20 dated, 14th October, 2019. sector guidelines (prioritize investments for sub-counties with safe water coverage below the district average and rehabilitation of non- functional facilities) and funding source (e.g. sector development grant, DDEG). If desk appraisal was conducted and if all projects are derived from the LGDP and are eligible:

Score 4 or else score 0.

11 2 Planning and c. All budgeted There was evidence that all budgeted investments for Budgeting for investments for current current FY had completed applications from beneficiary Investments is FY have completed communities as observed below; conducted effectively applications from beneficiary Application dated 9thMarch,2019 for Bugodi A source in Maximum 14 points on communities: Score 2 Baitambogwe sub county requesting for Boreholes, this performance measure Application dated 11th October,2019 for kalagala B source in Bukabooli sub county,

Application dated 11th May, 2020 for Isenda source in Kigandalo sub county.

11 2 Planning and d. Evidence that the LG The LG had conducted field appraisal to check for: (i) Budgeting for has conducted field technical feasibility; (ii) environmental social acceptability; Investments is appraisal to check for: and (iii) customized designs for WSS projects for current conducted effectively (i) technical feasibility; FY as was evidenced by the Ground water hydrological (ii) environmental survey for report (feasibility study and field appraisal) of 15 Maximum 14 points on social acceptability; Boreholes (lot 1 and 2) prepared by GEOBOT consultancy this performance and (iii) customized services Ltd dated 14th October, 2019. measure designs for WSS projects for current FY. However, engineers’ estimates and the B.O.Q was not Score 2 availed to the assessment team. 11 2 Planning and e. Evidence that all There was evidence that all the 20 water infrastructure Budgeting for water infrastructure projects for the FY 2020/2021 were screened for Investments is projects for the current environmental and social risks/ impacts and ESIA/ESMPS conducted effectively FY were screened for prepared before being approved for construction for environmental and example; Maximum 14 points on social risks/ impacts this performance and ESIA/ESMPs I. Construction of boreholes at Nango 1 and Nango 2 measure prepared before being villages in Malongo sub-county, dated 17th September approved for 2020, filled by the Environment Officer and CDO. construction - costed Department implementing the project: Works and ESMPs incorporated Technical services. into designs, BoQs, ii. Construction of boreholes at Kyando and Mauta villages, bidding and contract dated 17th September 2020, filled by the Environment documents. Score 2 Officer and CDO. Department implementing the project: Works and Technical services.

iii. Construction of boreholes at Buyemba ‘B’ and Bufuta villages dated 17th September 2020, filled by the Environment Officer and CDO. Department implementing the project: Works and Technical services

12 2 Procurement and a. Evidence that the There was evidence that the water infrastructure Contract water infrastructure Management/execution: investments were Investments for FY 2019/20 were incorporated in the LG The LG has effectively incorporated in the LG approved procurement plan prepared on 26th August, managed the WSS approved: Score 2 or 2019, reference CR/214/15 approved by PPDA on, 23rd procurements else 0 July,2020 page 9-Borehole drilling and construction lot 1and 2. Maximum 14 points on this performance measure

.

12 2 Procurement and b. Evidence that the The water supply and public sanitation infrastructure for Contract water supply and public FY2019/20 were approved by the Contracts Committee Management/execution: sanitation infrastructure before commencement of construction as verified from the The LG has effectively for the previous FY was following Contract Committee minutes; managed the WSS approved by the procurements Contracts Committee • Contract committee minute number, MIN04/01/08/19 before commencement /MDCC approving the evaluation report for Lot 1 (siting, Maximum 14 points on of construction Score 2: construction and supervision of Boreholes) held on 13th this performance August, 2019. measure • Contract committee minute number, . MIN04/01/07/19/MDCC held on 13TH August, 2019 approving the evaluation report for Lot 2 (drilling, casting and installation of 08 Borehole under lot 2.

• Contract committee minute number, MIN04/01/08/19/MDCC held on 13TH August, 2019 approving the evaluation report for Lot 2 (drilling, casting and installation of Borehole under lot 1. 12 2 Procurement and c. Evidence that the There was evidence that the District Water Officer Contract District Water Officer established the Project Implementation team as outlined Management/execution: properly established below; The LG has effectively the Project managed the WSS Implementation team the Contract Supervisor was appointed by the DCAO in a procurements as specified in the letter without reference dated,3rd November,2019 and Water sector guidelines implementation reports by the consultant firm were seen Maximum 14 points on Score 2: (final supervision report for drilling and supervision of this performance boreholes dated 21st June,2020). measure

.

12 2 Procurement and d. Evidence that water There was evidence that water and public sanitation Contract and public sanitation infrastructure sampled at; Management/execution: infrastructure sampled The LG has effectively were constructed as • Budhala B village, Bukatube Sub County had drainage managed the WSS per the standard channel constructed as specified in the B.O.Q and was procurements technical designs done provided by the DWO: • Buvuna village, Imanyiro Sub County required a Maximum 14 points on Score 2 this performance pedestal installed as specified in the B.O.Q and was done. measure Lugangu village, Buwaaya Sub county platform cast as . specified in the B.O.Q and was done.

12 2 Procurement and e. Evidence that the There was evidence that the relevant technical officers in Contract relevant technical Mayuge DLG carried out monthly technical supervision of Management/execution: officers carry out WSS infrastructure projects as observed from the following The LG has effectively monthly technical site reports; managed the WSS supervision of WSS procurements infrastructure projects: • On field visits for the sampled completed projects for FY Score 2 2019/20 revealed the following; Maximum 14 points on this performance • Fourth quarter annual report dated 16th August,2020 measure Final report on Borehole drilling by East Africa borehole . Ltd dated 21st June,2020 12 2 Procurement and f. For the sampled There was evidence that the DWO had verified works and Contract contracts, there is initiated 100% payments of contractors as per examples Management/execution: evidence that the DWO below ; The LG has effectively has verified works and managed the WSS initiated payments of • For Lot2 contract constructed by MRS Technologies procurements contractors within requisition was raised on 15th June,2020 by the contractor specified timeframes in and certified by the DWO on 17th June,2020, taking two Maximum 14 points on the contracts days, IPC raised on 15th June,2020 Voucher number this performance 30505287. measure o If 100 % contracts paid on time: Score 2 • For Lot1 contract constructed by East Africa Boreholes . Ltd , a requisition was raised on 16th June,2020 by the o If not score 0 contractor and certified by the DWO on 17th December,2019, taking only (1) day IPC raised on 15th June,2020 voucher number 30505286,

All payment were executed within the required timeframe of thirty (30) days.

12 0 Procurement and g. Evidence that a The assessment team was able to see the complete Contract complete procurement procurement file for water infrastructure investments in Management/execution: file for water place for each contract with all records as required by the The LG has effectively infrastructure PPDA Law as given below; managed the WSS investments is in place procurements for each contract with • For lot 1 contract; Drilling, casting and installation of 08 all records as required Boreholes, date of advert was 4th June, 2019 in the New Maximum 14 points on by the PPDA Law: vision newspaper, bid issue on 21st June, 2019 bid receipt this performance date was 24th June, 2019,bid close /Opening date was measure Score 2, If not score 0 24th June, 2019

. Evaluation report on the bid was 18th July,2019, Contract committee minutes was on 13th August,2019 and best evaluated bidder notice placed on, 25th July,2019.

• For lot 2 contract; Drilling, casting and installation of 08 Boreholes, date of advert was 4th June, 2019 in the New vision newspaper, bid issue on 21st June, 2019 bid receipt date was 24th June, 2019,bid close /Opening date was 24th June, 2019

Evaluation report on the bid was 18th July, 2019, Contract committee minutes was on 13th August, 2019 and best evaluated bidder notice placed on, 25th July, 2019.

• For siting, construction and supervision of 08Borehole,, date of advert was 4th June, 2019 in the New vision newspaper, bid issue on 21st June, 2019 bid receipt date was 24th June, 2019,bid close /Opening date was 24th June, 2019

Evaluation report on the bid was 18th July, 2019, Contract committee minutes was on 13th August, 2019 and best evaluated bidder notice placed on, 25th July, 2019.

Environment and Social Requirements 13 0 Grievance Redress: Evidence that the DWO At the time of assessment there was no evidence that the The LG has established in liaison with the DWO in liaison with the District Grievances Redress a mechanism of District Grievances Committee recorded, investigated, responded to and addressing WSS Redress Committee reported a water and environment grievances as per the related grievances in recorded, investigated, LG grievance redress framework for FY2019/2020. The line with the LG responded to and committee was not in place in the FY 2019/2020. grievance redress reported on water and framework environment grievances as per the Maximum 3 points this LG grievance redress performance measure framework:

Score 3, If not score 0

14 3 Safeguards for service Evidence that the DWO There was evidence that the DWO and the Environment delivery and the Environment Officer had disseminated guidelines on water source & Officer have catchment protection and natural resource management to Maximum 3 points on disseminated CDO for example; A copy of a letter dated 6th September this performance guidelines on water 2019, Ref: CR/214 to all CDOs, to attend a meeting aimed measure source & catchment at dissemination of guidelines on water source & protection and natural catchment protection and natural resource management. resource management Distribution list indicating the CDOs representatives that to CDOs: signed for the guidelines. Copy of a list of attendance dated 10th September 2019.. For example; Score 3, If not score 0 Achen Harriet S from Baitambugwe sub-county, Yapchetum Betty from Imanyiro sub-county, Makonje Grace Kisombo form Mpongwe sub-county.

15 3 Safeguards in the a. Evidence that water There was evidence that water source protection plans and Delivery of Investments source protection plans natural resource management plans for WSS facilities & natural resource constructed in the previous FY were prepared and Maximum 10 points on management plans for implemented for example: Borehole Drilling and test this performance WSS facilities pumping of 8 boreholes. Procurement Ref: measure constructed in the MAYU/535/wks/18-18/00003. Date of agreement 4th previous FY were November 2019. However in the contract document prepared and environment issues were not captured and costed in the implemented: Score 3, BoQs. If not score 0

15 0 Safeguards in the b. Evidence that all There was no evidence that all WSS projects are Delivery of Investments WSS projects are implemented on land where the LG has proof of ownership. implemented on land For example; i. Letter of agreement dated 8th September Maximum 10 points on where the LG has proof 2019 for Buvuna village in Bufulubi Parish, Imanyiro Sub this performance of consent (e.g. a land County endorsed by the LC 1 Chairperson where Mr. measure title, agreement; Formal Tigawalana Waiswa James offered his piece of land for Consent, MoUs, etc.), borehole drilling. without any encumbrances: ii. Letter of agreement dated 9th April 2019 for Luhangu village in Nsango Parish, Buwaaya Sub County endorsed Score 3, If not score 0 by the LC 1 Chairperson where Mr. Kisuel Twaha and Mr. Magoola Muhamed offered their piece of land for borehole drilling. 15 0 Safeguards in the c. Evidence that E&S There was evidence of E&S Certification forms are Delivery of Investments Certification forms are completed and signed by Environmental Officer and CDO completed and signed prior to payments of contractor for example; Construction of Maximum 10 points on by Environmental boreholes at Busira, Nawandegeyi and Kasozi villages in this performance Officer and CDO prior Mairinya Parish, located in Bukahooli sub-county. Project measure to payments of phase; Operational. The Certification forms were contractor completed and signed by the Environment and CDO on invoices/certificates at 19th June 2020. Howvere there was no evidence of nterim interim and final stages and final payment certificates therefore the LG scored zero. of projects:

Score 2, If not score 0

15 0 Safeguards in the d. Evidence that the There was evidence of Monitoring Report on Environment Delivery of Investments CDO and environment compliance carried out by the Environment Officer on 19th Officers undertakes June 2020 for the construction of boreholes at Busira, Maximum 10 points on monitoring to ascertain Nawandegeyi and Kasozi B villages in Mairinya paish. The this performance compliance with project activities were, Planning phase, construction measure ESMPs; and provide phase, use of borehole after construction phase and the monthly reports: negative Environment and social impacts under this particular phase were: Contamination and pollution of Score 2, If not score 0 underground water due to spillage from latrines. Mitigation measures were: Construct the boreholes at least 30 meters away from pit latrines and sites such as landfills. Spilled water around the boreholes might provide breeding grounds for vectors of waterborne diseases. Mitigation: Educate the communities to always desilt the borehole drainage channel. Contamination of borehole water by spillage of water on pump pad Mitigation: Sensitize communities to do occasionally keep the borehole premises bush free by slashing so as to destroy habitats for disease causing vectors like mosquitoes. Remarks noted by the Environment Officer in the report were: The funds allocated for mitigations did not cater for revegetation yet project construction led to destruction of some vegetation species. He recommended and acknowledged that Environment and social mitigation measures identified had been satisfactory and therefore approved of works.

535 Micro-scale irrigation Mayuge performance measures District

Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 0 Outcome: The LG has a) Evidence that the LG has up to-date data on There was no evidence of increased acreage of irrigated land for the last two FYs disaggregated available data on irrigated newly irrigated land between micro-scale irrigation grant beneficiaries land and non-beneficiaries – score 2 or else 0 Maximum score 4

Maximum 20 points for this performance area

1 0 Outcome: The LG has b) Evidence that the LG has increased acreage of There was no evidence of increased acreage of newly irrigated land in the previous FY as compared increased acreage on newly newly irrigated land to previous FY but one: irrigated land, Since LG was just starting the irrigation Maximum score 4 • By more than 5% score 2 programme there was no record for previous year Maximum 20 points for • Between 1% and 4% score 1 this performance area • If no increase score 0

2 0 Service Delivery a) Evidence that the average score in the micro- There was no evidence of any Performance: Average scale irrigation for LLG performance assessment is: score in micro scale irrigation score in the micro-scale for LLG, `the grant was rolled irrigation for the LLG • Above 70%; score 4 out this financial year and performance activities were just starting. • 60 – 69%; score 2 assessment. Maximum score 4 • Below 60%; score 0

Maximum score 4

3 xxxx 0 Investment a) Evidence that the development component of Performance: The LG micro-scale irrigation grant has been used on has managed the eligible activities (procurement and installation of supply and installation irrigation equipment, including accompanying of micro-scale supplier manuals and training): Score 2 or else score irrigations equipment as 0 per guidelines

Maximum score 6 3 xxxx 0 Investment b) Evidence that the approved farmer signed an Performance: The LG Acceptance Form confirming that equipment is has managed the working well, before the LG made payments to the supply and installation suppliers: Score 1 or else score 0 of micro-scale irrigations equipment as per guidelines

Maximum score 6

3 0 Investment Evidence that the variations in the contract price are There was no evidence that Performance: The LG within +/-20% of the Agriculture Engineers estimates: the variation in contract price has managed the Score 1 or else score 0 and Engineer’s estimate was supply and installation within +/-20% since the of micro-scale procurement process had not irrigations equipment as started per guidelines

Maximum score 6

3 2 Investment d) Evidence that micro-scale irrigation equipment There was evidence that Performance: The LG where contracts were signed during the previous FY micro-scale irrigation has managed the were installed/completed within the previous FY equipment contracts were supply and installation awarded and installation of micro-scale • If 100% score 2 done within previous Fy as irrigations equipment as per contracts committee • Between 80 – 99% score 1 per guidelines minute 04/01/10/19/MDCC • Below 80% score 0 signed on 7th/10/2019 by the Maximum score 6 CAO Mr. Kisule Martin and installation was done by the DAE- 4 0 Achievement of a) Evidence that the LG has recruited LLG extension The LG had not recruited standards: The LG has workers as per staffing structure extension workers as per the met staffing and micro- staffing structure availed by scale irrigation • If 100% score 2 the HRO. Out of the 6 standards extension workers that the • If 75 – 99% score 1 staffing structure for the LLGs Maximum score 6 • If below 75% score 0 provides, the LG had appointed and deployed at Mpungwe S/C;

1. Kapeyi Andrew, the Animal Production Officer

2. Kitabane Ronald, the Agricutural Officer

3. Mpaata Edmond, the Fisheries Officer

Imanyiro S/C;

1. Bamudhangire Moses, the Animal Production Officer

2. Wanjala Paul, the Agricuture Officer

3. Babirye Esther, the Fisheries Officer

Mayuge T/C;

1. Birungi Esther, the Agricuture Officer

2. Nabulime Loy , the Animal Production Oficer.

Thus 8/18= 44%

4 2 Achievement of b) Evidence that the micro-scale irrigation equipment There was evidence from the standards: The LG has meets standards as defined by MAAIF sites visited at Mpungwe and met staffing and micro- Baitambogwe subcounties scale irrigation • If 100% score 2 or else score 0 that the irrigation systems standards were functional

Maximum score 6

4 2 Achievement of b) Evidence that the installed micro-scale irrigation There was evidence from the standards: The LG has systems during last FY are functional sites visited at Mpungwe and met staffing and micro- Baitambogwe subcounties scale irrigation • If 100% are functional score 2 or else score 0 that the irrigation systems standards were functional

Maximum score 6

Performance Reporting and Performance Improvement 5 2 Accuracy of reported a) Evidence that information on position of extension There was evidence that the information: The LG has workers filled is accurate: Score 2 or else 0 information on position of reported accurate extension workers filled was information accurate.

Maximum score 4 The HRO list indicated 3 extension workers at Mpungwe S/C as;

1. Kapeyi Andrew, the Animal Production Officer

2. Kitabane Ronald, the Agricutural Officer

3. Mpaata Edmond, the Fisheries Officer

Imanyiro S/C;

1. Bamudhangire Moses, the Animal Production Officer

2. Wanja;a Paul, the Agricuture Officer

3. Babirye Esther, the Fisheries Officer

Mayuge T/C;

1. Birungi Esther, the Agricuture Officer

2. Nabulime Loy , the Animal Production Oficer.

These were exactly the same names of staff found in the attendance records at the three respective LLGs

5 0 Accuracy of reported b) Evidence that information on micro-scale irrigation There was no evidence that information: The LG has system installed and functioning is accurate: Score 2 the information on micro scale reported accurate or else 0 irrigation system installed and information functionality was accurate, there was no inventory of the Maximum score 4 equipment 6 xxx 0 Reporting and a) Evidence that information is collected quarterly on Performance newly irrigated land, functionality of irrigation Improvement: The LG equipment installed; provision of complementary has collected and services and farmer Expression of Interest: Score 2 entered information into or else 0 MIS, and developed and implemented performance improvement plans

Maximum score 6

6 1 Reporting and b) Evidence that the LG has entered up to-date LLG There was evidence that LG Performance information into MIS: Score 1 or else 0 entered upto date LLG Improvement: The LG information into MIS and hit has collected and the target 0f 447 acc0rding to entered information into MIS report generated on MIS, and developed 12/11/2020 and implemented performance improvement plans

Maximum score 6

6 0 Reporting and c.Evidence that the LG has prepared a quarterly There was no evidence of Performance report using information compiled from LLGs in the quarterly report prepare since Improvement: The LG MIS: Score 1 or else 0 the system was still under has collected and development entered information into MIS, and developed and implemented performance improvement plans

Maximum score 6

6 0 Reporting and d) Evidence that the LG has: There was no evidence of Performance developed approved Improvement: The LG i. Developed an approved Performance performance improvement has collected and Improvement Plan for the lowest performing LLGs plan and therefore no entered information into score 1 or else 0 implementation was done MIS, and developed and implemented performance improvement plans

Maximum score 6 6 0 Reporting and ii. Implemented Performance Improvement Plan for There was no evidence of Performance lowest performing LLGs: Score 1 or else 0 developed approved Improvement: The LG performance improvement has collected and plan and therefore no entered information into implementation was done MIS, and developed and implemented performance improvement plans

Maximum score 6

Human Resource Management and Development 7 1 Budgeting for, actual a) Evidence that the LG has: There was evidence that the recruitment and LG budgeted for extension deployment of staff: The i. Budgeted for extension workers as per workers as per the Local Government has guidelines/in accordance with the staffing norms Departmental work plan budgeted, actually score 1 or else 0 2020/2021 and lower level recruited and deployed staff list of 8th July 2019 staff as per guidelines

Maximum score 6

7 1 Budgeting for, actual ii Deployed extension workers as per guidelines There was evidence that the recruitment and score 1 or else 0 LG budgeted for extension deployment of staff: The workers as per the Local Government has Departmental work plan budgeted, actually 2020/2021 and lower level recruited and deployed staff list of 8th July 2019 staff as per guidelines

Maximum score 6 7 2 Budgeting for, actual b) Evidence that extension workers are working in There was evidence that recruitment and LLGs where they are deployed: Score 2 or else 0 extension workers in LLGs deployment of staff: The where they are deployed. Local Government has budgeted, actually The HRO list indicated 3 recruited and deployed extension workers at staff as per guidelines Mpungwe S/C as;

Maximum score 6 1. Kapeyi Andrew, the Animal Production Officer

2. Kitabane Ronald, the Agricutural Officer

3. Mpaata Edmond, the Fisheries Officer

Imanyiro S/C;

1. Bamudhangire Moses, the Animal Production Officer

2. Wanja;a Paul, the Agricuture Officer

3. Babirye Esther, the Fisheries Officer

Mayuge T/C;

1. Birungi Esther, the Agricuture Officer

2. Nabulime Loy , the Animal Production Oficer.

These were exactly the same names of staff found in the attendance records at the three respective LLGs

7 0 Budgeting for, actual c) Evidence that extension workers deployment has The LG deployment of recruitment and been publicized and disseminated to LLGs by extension workers in not deployment of staff: The among others displaying staff list on the LLG notice Publicized and disseminated Local Government has board. Score 2 or else 0 on the LLG notice board. All budgeted, actually the three LLGs sampled did recruited and deployed not have a notice board and staff as per guidelines neither publicized the deployment list of extension Maximum score 6 workers anywhere in or around their offices.

8 1 Performance a) Evidence that the District Production Coordinator The LG has a total of 45 management: The LG has: extension staff workers. has appraised, taken corrective action and i. Conducted annual performance appraisal of all The assessor sampled 8 trained Extension Extension Workers against the agreed performance personal files to check Workers plans and has submitted a copy to HRO during the whether the DPO has previous FY: Score 1 else 0 conducted annual Maximum score 4 performance appraisal of all extension workers.

1. Buwembo Samson, an Agriculture officer deployed at Malongo S/C was last appraised on31/12/2015 By Kiyanja Jaliru SAS Malongo and endorsed by DR.OUMA CM, DPO on 31/12/2015

2. Gyagenda Alex an Agriculture Officer was appraised by Naigaga Hadija the SAS Kigandalo on 7/7/2020 and endorsed by Dr. Kasadha Mathias, Ag. DPO

3. Bamughangire Moses an Animal Production Officer deployed at Imanyiro S/C was appraised by the SAS Imanyiro, Waiswa R. Nadyope on 5/1/2016

4. Kapeyi Andrew an Animal Production officer deployed at Mpungwe S/C was appraised BY Nakabuye Sylivia the SAS Imanyiro on 20/12/2015

5. Bamuyita Suudhi a Veterinary Officer deployed at Bakatube S/C was appraised by Kakuru Albert SAS Bukatube on 5/8/2020 and endorsed by Dr. Kasadha Mathias the Ag. DPO on 5/8/2020

6. Menya Muzafalu, a Veterinary Officer deployed at Wairasa S/C was appraised by the SAS Wairasa, Mutesi Betty on 30/10/2019 and endorsed by the Ag. DPO ON 3/11/2019

7. Nalugoda Moses, a Fisheries officer deployed at Mayuge DLG was appraised by Kiyanja Jaliru SAS Malongo on 30/6/2017 and endorsed and endorsed by the Dr. Ouma C. M the DPMO

8. Sande Lawrence a Fisheries Officer deployed at Jaguzi S/C was appraised by Kiyanja Ismael a SAS Jaguzi S/C on 10/7/2020 and endorsed by the Ag. DPO on 13/7/2020 8 There was no evidence 0 Performance a) Evidence that the District Production Coordinator provided to show that management: The LG has; theDistrict Production Officer has appraised, taken had taken corrective actions corrective action and Taken corrective actions: Score 1 or else 0 trained Extension Workers

Maximum score 4

8 0 Performance b) Evidence that: There was no evidence that management: The LG training activities were has appraised, taken i. Training activities were conducted in accordance conducted at the District level corrective action and to the training plans at District level: Score 1 or else trained Extension 0 Workers

Maximum score 4

8 0 Performance ii Evidence that training activities were documented There was no evidence of management: The LG in the training database: Score 1 or else 0 training activities data base has appraised, taken and copies of Training corrective action and certificates trained Extension Workers

Maximum score 4

Management, Monitoring and Supervision of Services. 9 2 Planning, budgeting a) Evidence that the LG has appropriately allocated There was evidence that the and transfer of funds for the micro scale irrigation grant between (i) capital LG had appropriately service delivery: The development (micro scale irrigation equipment); and allocated the micro scale Local Government has (ii) complementary services (in FY 2020/21 100% to irrigation grant between (i) budgeted, used and complementary services; starting from FY 2021/22 – capital development (micro disseminated funds for 75% capital development; and 25% complementary scale irrigation equipment); service delivery as per services): Score 2 or else 0 and (ii) complementary guidelines. services

Maximum score 10 From the LG Approved Budget Estimates FY 2020/21 Ref; page 16, there was evidence indicating that LG had allocated Ugx. 89,082,000, towards Micro Scale Irrigation Grant capital development activities as follows;

• Water Pump Machinery and Equipment - Maintenance and Repair-1077

Source: Sector Development Grant worth Ugx. 29,694,000

• Water Pump Machinery and Equipment - Pumps-1106

Source: Sector Development Grant worth Ugx. 29,694,000

• Water pump 3 Machinery and Equipment - Maintenance and Repair-1078

Source: Sector Development Grant worth Ugx. 29,694,000

9 0 Planning, budgeting b) Evidence that budget allocations have been made There was no evidence that and transfer of funds for towards complementary services in line with the the LG had allocated a budget service delivery: The sector guidelines i.e. (i) maximum 25% for towards Micro Scale Irrigation Local Government has enhancing LG capacity to support irrigated complimentary services . budgeted, used and agriculture (of which maximum 15% awareness disseminated funds for raising of local leaders and maximum 10% service delivery as per procurement, Monitoring and Supervision); and (ii) guidelines. minimum 75% for enhancing farmer capacity for uptake of micro scale irrigation (Awareness raising Maximum score 10 of farmers, Farm visit, Demonstrations, Farmer Field Schools): Score 2 or else score 0 9 0 Planning, budgeting c) Evidence that the co-funding is reflected in the LG There was no co-funding and transfer of funds for Budget and allocated as per guidelines: Score 2 or reflected in the LG Budget service delivery: The else 0 and allocated as per Local Government has guidelines. budgeted, used and disseminated funds for service delivery as per guidelines.

Maximum score 10

9 0 Planning, budgeting d) Evidence that the LG has used the farmer co- There was no evidence on and transfer of funds for funding following the same rules applicable to the use of farmer co-funding service delivery: The micro scale irrigation grant: Score 2 or else 0 reflected in the LG Budget Local Government has and allocated as per budgeted, used and guidelines. disseminated funds for service delivery as per guidelines.

Maximum score 10

9 2 Planning, budgeting e) Evidence that the LG has disseminated There was evidence that the and transfer of funds for information on use of the farmer co-funding: Score 2 LG disseminated information service delivery: The or else 0 as per minute Local Government has 004/DTPC/09/19 of DTPC budgeted, used and meeting held on 27th/09/2019 disseminated funds for chaired by the DCAO, further service delivery as per evidence was obtained from guidelines. the brochures distribution list dated 25th/09/2020 Maximum score 10

10 0 Routine oversight and a) Evidence that the DPO has monitored on a There was no evidence that monitoring: The LG monthly basis installed micro-scale irrigation the DPO monitored on monitored, provided equipment (key areas to include functionality of monthly basis the installed hands-on support and equipment, environment and social safeguards micro scale irrigation ran farmer field schools including adequacy of water source, efficiency of equipment as per guidelines micro irrigation equipment in terms of water conservation, etc.) Maximum score 8 • If more than 90% of the micro-irrigation equipment monitored: Score 2

• 70-89% monitored score 1

Less than 70% score 0 10 2 Routine oversight and b. Evidence that the LG has overseen technical There was evidence that the monitoring: The LG training & support to the Approved Farmer to achieve LG oversaw technical training monitored, provided servicing and maintenance during the warranty and support to approved hands-on support and period: Score 2 or else 0 farmers as captured in the ran farmer field schools field support supervision as per guidelines report compiled by DAE on 15th/10/2020 on page 9 for Maximum score 8 training carried out on 9th/07/2020

10 0 Routine oversight and c) Evidence that the LG has provided hands-on There was no evidence that monitoring: The LG support to the LLG extension workers during the LG provided hands on monitored, provided implementation of complementary services within support to the LLG extension hands-on support and the previous FY as per guidelines score 2 or else 0 workers ran farmer field schools as per guidelines

Maximum score 8

10 0 Routine oversight and d) Evidence that the LG has established and run There was no evidence that monitoring: The LG farmer field schools as per guidelines: Score 2 or LG established and ran monitored, provided else 0 farmer field schools hands-on support and ran farmer field schools as per guidelines

Maximum score 8

11 2 Mobilization of farmers: a) Evidence that the LG has conducted activities to There was evidence as The LG has conducted mobilize farmers as per guidelines: Score 2 or else 0 captured in the field activities to mobilize supervision report of farmers to participate in 15th/10/2020 compiled by irrigation and irrigated DAE , on page 4 &5 were agriculture. photos showing sensitization of farmers at Lugolole,Katonte Maximum score 4 and Musita villages, More evidence was obtained from the attendance lists of 24th/09/2020 and 25th/09/2020

11 0 Mobilization of farmers: b) Evidence that the District has trained staff and There was no evidence of The LG has conducted political leaders at District and LLG levels: Score 2 staff training and sensitization activities to mobilize or else 0 of political leaders at both farmers to participate in District and LLG irrigation and irrigated agriculture.

Maximum score 4

Investment Management 12 0 Planning and budgeting a) Evidence that the LG has an updated register of There was no evidence that for investments: The LG micro-scale irrigation equipment supplied to farmers the LG had an updated has selected farmers in the previous FY as per the format: Score 2 or else register of micro-scale and budgeted for micro- 0 irrigation equipment supplied scale irrigation as per to farmers in the previous FY guidelines

Maximum score 8

12 2 Planning and budgeting b) Evidence that the LG keeps an up-to-date There was evidence that the for investments: The LG database of applications at the time of the LG keeps an up to date has selected farmers assessment: Score 2 or else 0 database of applications and budgeted for micro- which was found on the scale irrigation as per UgIFT MICRO-SCALE guidelines IRRIGATION PROGRAM

Maximum score 8

12 0 Planning and budgeting c) Evidence that the District has carried out farm There was no evidence that for investments: The LG visits to farmers that submitted complete the District carried out farm has selected farmers Expressions of Interest (EOI): Score 2 or else 0 visit to farmers that submitted and budgeted for micro- complete EOI scale irrigation as per guidelines

Maximum score 8

12 xxx 0 Planning and budgeting d) For DDEG financed projects: for investments: The LG has selected farmers Evidence that the LG District Agricultural Engineer and budgeted for micro- (as Secretariat) publicized the eligible farmers that scale irrigation as per they have been approved by posting on the District guidelines and LLG noticeboards: Score 2 or else 0

Maximum score 8

13 Not applicable 0 Procurement, contract a) Evidence that the micro-scale irrigation systems management/execution: were incorporated in the LG approved procurement The LG procured and plan for the current FY: Score 1 or else score 0. managed micro-scale irrigation contracts as per guidelines

Maximum score 18 13 0 Procurement, contract b) Evidence that the LG requested for quotation from Not applicable management/execution: irrigation equipment suppliers pre-qualified by the The LG procured and Ministry of Agriculture, Animal Industry and Fisheries managed micro-scale (MAAIF): Score 2 or else 0 irrigation contracts as per guidelines

Maximum score 18

13 0 Procurement, contract c) Evidence that the LG concluded the selection of Not applicable management/execution: the irrigation equipment supplier based on the set The LG procured and criteria: Score 2 or else 0 managed micro-scale irrigation contracts as per guidelines

Maximum score 18

13 0 Procurement, contract d) Evidence that the micro-scale irrigation systems Not applicable management/execution: was approved by the Contracts Committee: Score 1 The LG procured and or else 0 managed micro-scale irrigation contracts as per guidelines

Maximum score 18

13 0 Procurement, contract e. Evidence that the LG signed the contract with the Not applicable management/execution: lowest priced technically responsive irrigation The LG procured and equipment supplier for the farmer with a farmer as a managed micro-scale witness before commencement of installation score irrigation contracts as 2 or else 0 per guidelines

Maximum score 18

13 0 Procurement, contract f)Evidence that the micro-scale irrigation equipment There was no evidence to management/execution: installed is in line with the design output sheet show that the micro scale The LG procured and (generated by IrriTrack App): Score 2 or else 0 irrigation equipment installed managed micro-scale was in line with the design irrigation contracts as output sheet per guidelines

Maximum score 18 13 0 Procurement, contract g) Evidence that the LG have conducted regular There was no evidence that management/execution: technical supervision of micro-scale irrigation LG conducted regular The LG procured and projects by the relevant technical officers (District technical supervision of micro managed micro-scale Agricultural Engineer or Contracted staff): Score 2 or scale irrigation projects. The irrigation contracts as else 0 grant was just starting per guidelines

Maximum score 18

13 0 Procurement, contract h) Evidence that the LG has overseen the irrigation there was no evidence to management/execution: equipment supplier during: show that the LG oversaw the The LG procured and equipment supplier during the managed micro-scale i. Testing the functionality of the installed equipment: testing of the functionality of irrigation contracts as Score 1 or else 0 the installed equipment per guidelines

Maximum score 18

13 0 Procurement, contract ii. Hand-over of the equipment to the Approved There was no evidence to management/execution: Farmer (delivery note by the supplies and goods show that the LG oversaw the The LG procured and received note by the approved farmer): Score 1 or 0 handover of equipment to the managed micro-scale approved farmer irrigation contracts as per guidelines

Maximum score 18

13 0 Procurement, contract i) Evidence that the Local Government has made Not applicable management/execution: payment of the supplier within specified timeframes The LG procured and subject to the presence of the Approved farmer’s managed micro-scale signed acceptance form: Score 2 or else 0 irrigation contracts as per guidelines

Maximum score 18

13 0 Procurement, contract j) Evidence that the LG has a complete procurement Not applicable management/execution: file for each contract and with all records required by The LG procured and the PPDA Law: Score 2 or else 0 managed micro-scale irrigation contracts as per guidelines

Maximum score 18

Environment and Social Safeguards 14 0 Grievance redress: The a) Evidence that the Local Government has There was no evidence of LG has established a displayed details of the nature and avenues to nature and avenues to mechanism of address grievance prominently in multiple public address grievance displayed addressing micro-scale areas: Score 2 or else 0 on the production department irrigation grievances in notice boards line with the LG grievance redress framework

Maximum score 6

14 N/A 0 Grievance redress: The b) Micro-scale irrigation grievances have been: LG has established a mechanism of i). Recorded score 1 or else 0 addressing micro-scale ii). Investigated score 1 or else 0 irrigation grievances in line with the LG iii). Responded to score 1 or else 0 grievance redress framework iv). Reported on in line with LG grievance redress framework score 1 or else 0 Maximum score 6

14 N/A 0 Grievance redress: The b) Micro-scale irrigation grievances have been: LG has established a mechanism of ii. Investigated score 1 or else 0 addressing micro-scale iii. Responded to score 1 or else 0 irrigation grievances in line with the LG iv. Reported on in line with LG grievance redress grievance redress framework score 1 or else 0 framework

Maximum score 6

14 N/A 0 Grievance redress: The b) Micro-scale irrigation grievances have been: LG has established a mechanism of iii. Responded to score 1 or else 0 addressing micro-scale iv. Reported on in line with LG grievance redress irrigation grievances in framework score 1 or else 0 line with the LG grievance redress framework

Maximum score 6 14 N/A 0 Grievance redress: The b) Micro-scale irrigation grievances have been: LG has established a mechanism of iv. Reported on in line with LG grievance redress addressing micro-scale framework score 1 or else 0 irrigation grievances in line with the LG grievance redress framework

Maximum score 6

Environment and Social Requirements 15 0 Safeguards in the a) Evidence that LGs have disseminated Micro- There was no evidence that delivery of investments irrigation guidelines to provide for proper siting, land the LG disseminated micro access (without encumbrance), proper use of scale irrigation guidelines to Maximum score 6 agrochemicals and safe disposal of chemical waste provide for proper sitting, land containers etc. access and there were no copies of MOUs between LGs score 2 or else 0 and farmers

15 N/A 0 Safeguards in the b) Evidence that Environmental, Social and Climate delivery of investments Change screening have been carried out and where required, ESMPs developed, prior to installation of Maximum score 6 irrigation equipment.

i. Costed ESMP were incorporated into designs, BoQs, bidding and contractual documents score 1 or else 0

15 N/A 0 Safeguards in the ii. Monitoring of irrigation impacts e.g. adequacy of delivery of investments water source (quality & quantity), efficiency of system in terms of water conservation, use of agro- Maximum score 6 chemicals & management of resultant chemical waste containers score 1 or else 0

15 N/A 0 Safeguards in the iii. E&S Certification forms are completed and signed delivery of investments by Environmental Officer prior to payments of contractor invoices/certificates at interim and final Maximum score 6 stages of projects score 1 or else 0

15 N/A 0 Safeguards in the iv. E&S Certification forms are completed and signed delivery of investments by CDO prior to payments of contractor invoices/certificates at interim and final stages of Maximum score 6 projects score 1 or else 0

535 Micro-scale irrigation minimum conditions Mayuge District

Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 70 Evidence that the LG has recruited or If the LG has The LG appointed Bulanga Ronald the requested for secondment of staff for all recruited the Senior Senior Agriculture Engineer on Probation on critical positions in the District Production Agriculture 23/5/2016 under Min. 197(a)/DSC/08/2015 Office responsible for micro-scale Engineer score 70 and was confirmed on 28/6/2018 under Min. irrigation or else 0. 109(b)/DSC/06/2018.

Maximum score is 70

Environment and Social Requirements 2 N/A 0 Evidence that the LG has carried out If the LG: Environmental, Social and Climate Change screening have been carried out a. Carried out for potential investments and where Environmental, required costed ESMPs developed. Social and Climate Change screening, Maximum score is 30 score 15 or else 0.

2 N/A 0 Evidence that the LG has carried out b. Carried out Environmental, Social and Climate Social Impact Change screening have been carried out Assessments for potential investments and where (ESIAs) where required costed ESMPs developed. required, score 15 or else 0. Maximum score is 30

535 Water & environment minimum conditions Mayuge District

Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 0 Evidence that the LG has recruited or If the LG has recruited: Kisubi Bobert was appointed on contract formally requested for secondment of staff as Senior Assistant Engineer Officer for all critical positions. a. 1 Civil Engineer (Civil) on 10/1/2019 under Min. (Water), score 15 or 40(a)/DSC/01/2019 else 0.

1 10 Evidence that the LG has recruited or b. 1 Assistant Water The LG appointed Balinkwe Gideon as a formally requested for secondment of staff Officer for mobilization, Community Development Officer (Water) for all critical positions. score 10 or else 0. on 101/2019 Contract under Min. 40(b)/DSC/01/2019

1 0 Evidence that the LG has recruited or c. 1 Borehole There was no evidence that the LG formally requested for secondment of staff Maintenance appointed the Borehole Maintenance for all critical positions. Technician/Assistant Technician at the time of assessment. Engineering Officer, score 10 or else 0.

1 15 Evidence that the LG has recruited or d. 1 Natural Resources Lubanga Musa was appointed on formally requested for secondment of staff Officer , score 15 or promotion as the DNRO on 13/7/2010 for all critical positions. else 0. under Min. 320 DSC/06/2010

1 10 Evidence that the LG has recruited or e. 1 Environment Aramu Thomas was appointed the formally requested for secondment of staff Officer, score 10 or else Senior EnviromentEnvironment officer for all critical positions. 0. on 20/8/2020 on promotion under Min. 373/DSC/06/2013

1 10 Evidence that the LG has recruited or f. Forestry Officer, score Kipanda Bumali was appointed on formally requested for secondment of staff 10 or else 0. probation as Forestry Officer on for all critical positions. 23/9/2005 under Min. 70/2005 and confirmed on 7/11/2007 under Min. 105/DCS/10/07

Environment and Social Requirements 2 0 Evidence that the LG has carried out If the LG: There was evidence that the LG carried Environmental. Social and Climate out Environmental, Social and Climate Change screening/Environment and a. Carried out Change for all water infrastructure Social Impact Assessment (ESIAs) Environmental, Social projects for FY 2019/2020, for example; (including child protection plans) where and Climate Change applicable, and abstraction permits have screening/Environment, Screening forms for construction of been issued to contractors by the score 10 or else 0. Boreholes at Busuyi Mu Kyando and Directorate of Water Resources Kasita villages in Busuyi parish. The Management (DWRM) prior to screening forms were filled by the commencement of all civil works on all Environment Officer on 5th July 2019. water sector projects However the CDO had not endorsed therefore the LG scored zero.

2 10 Evidence that the LG has carried out b. Carried out Social There was evidence of social impact Environmental. Social and Climate Impact Assessments assessments for example; Change screening/Environment and (ESIAs) , score 10 or Social Impact Assessment (ESIAs) else 0. ESIA for construction of a borehole at (including child protection plans) where Busuyi Mu Kyondo and Kasita villages applicable, and abstraction permits have in Wairasa sub-county. been issued to contractors by the Negative impacts: Presence of Directorate of Water Resources stockpiled materials and regenerated Management (DWRM) prior to vegetation. Mitigation measures: Restrict commencement of all civil works on all construction to dry season to reduce soil water sector projects erosion and siltation of wet lands and surface water sources.

2 10 Evidence that the LG has carried out c. Ensured that There was evidence of Drilling permits Environmental. Social and Climate contractors got and not Abstraction permits because Change screening/Environment and abstraction permits abstraction permits are not issued for Social Impact Assessment (ESIAs) issued by DWRM, hand pump wells. For example; Permit (including child protection plans) where score 10 or else 0. to drill boreholes, No: DPS1209/DW applicable, and abstraction permits have 2019. Permit issued to East African been issued to contractors by the Boreholes limited. P.o Box 32107, Directorate of Water Resources Kampala by the Director of Water Management (DWRM) prior to Development Engineer (Eng. Kavutse commencement of all civil works on all Dominic). The permit was granted for a water sector projects period not exceeding one year, which commenced on 1st July 2019 to 30th June 2020.

535 Health minimum conditions Mayuge District

Summary of Definition of No. Compliance justification Score requirements compliance Human Resource Management and Development 1 10 Evidence that the District If the LG has Dr., Nabangi Charles was appointed the DHO on has substantively recruited substantively recruited 14/5/2014 under Min. 33(f)/DSC/04/2014. He or formally requested for or formally requested unfortunately passed on a week before the Assessment secondment of staff for all for secondment of: date. The ADHO-MCH was the Ag. DHO at the time of critical positions. Assessment. a. District Health Applicable to Districts Officer, score 10 or else only. 0.

Maximum score is 70

1 10 Evidence that the District b. Assistant District The LG appointed Kawala Elizabeth ADHO-MCH on has substantively recruited Health Officer Maternal, 23/5/2016 under Min 152/DSC/02/2016(a) or formally requested for Child Health and secondment of staff for all Nursing, score 10 or critical positions. else 0

Applicable to Districts only.

Maximum score is 70

1 10 Evidence that the District c. Assistant District Mr. Naguyo Edward was appointed ADHO-Env’t on has substantively recruited Health Officer 10/1/2017 under Min. 48/DSC(e)/12/2016 or formally requested for Environmental Health, secondment of staff for all score 10 or else 0. critical positions.

Applicable to Districts only.

Maximum score is 70 1 10 Evidence that the District d. Principal Health Gidudu Richard John was appointed PHI on 30/9/2020 has substantively recruited Inspector (Senior under Min. 91(f)/2020 or formally requested for Environment Officer) , secondment of staff for all score 10 or else 0. critical positions.

Applicable to Districts only.

Maximum score is 70

1 10 Evidence that the District e. Senior Health Taganhye Fred was appointed SHE on 30/9/2020 under has substantively recruited Educator, score 10 or Min. 90/2020 or formally requested for else 0. secondment of staff for all critical positions.

Applicable to Districts only.

Maximum score is 70

1 10 Evidence that the District f. Biostatistician, score Kato Clement Musolo was appointed the Biostatistician has substantively recruited 10 or 0. on 22/5/2008 but nounder minute number or formally requested for 212/DSC/05/08(d secondment of staff for all critical positions.

Applicable to Districts only.

Maximum score is 70

1 0 Evidence that the District g. District Cold Chain The file for the cold chain Technician was not available has substantively recruited Technician, score 10 or at the time assessment. or formally requested for else 0. secondment of staff for all critical positions.

Applicable to Districts only.

Maximum score is 70 1 Evidence that the h. If the MC has in Municipality has in place place or formally or formally requested for requested for secondment of staff for all secondment of Medical critical positions. Officer of Health Services /Principal Applicable to MCs only. Medical Officer, score 30 or else 0. Maximum score is 70

1 Evidence that the i. If the MC has in place Municipality has in place or formally requested or formally requested for for secondment of secondment of staff for all Principal Health critical positions. Inspector, score 20 or else 0. Applicable to MCs only.

Maximum score is 70

1 Evidence that the j. If the MC has in place Municipality has in place or formally requested or formally requested for for secondment of secondment of staff for all Health Educator, score critical positions. 20 or else 0.

Applicable to MCs only.

Maximum score is 70

Environment and Social Requirements 2 0 Evidence that prior to If the LG carried out: There was evidence that prior to commencement of all commencement of all civil civil works for all Health sector projects, the LG has works for all Health sector a. Environmental, carried out: Environmental, Social and Climate Change projects, the LG has Social and Climate screening. For example; carried out: Change Environmental, Social and screening/Environment, i.Screening forms for Renovation of OPD at Busuyi Climate Change score 15 or else 0. Health center II, sector Health., filled and endorsed by screening/Environment the Environment Officer on 28th February 2020. Social Impact However the CDO had not endorsed therefore the LG Assessments (ESIAs) scored zero.

Maximum score is 30 2 15 Evidence that prior to b. Social Impact There was evidence of ESIA report for example; For commencement of all civil Assessments (ESIAs) , Renovation of OPD at Busuyi Health center II in Wairasa works for all Health sector score 15 or else 0. sub-county. Some of the negative impacts were: projects, the LG has Destuction of existing natural vegetation thereby carried out: causing loss of habitat animals. Mitiagtion measures: Environmental, Social and choose a site that will not necessitate destruction of Climate Change vegetation. Difficulties encountered to use the building screening/Environment by people with disabilities. Mitigation measures: Social Impact Construction of walkways and ramps to enable PWDs Assessments (ESIAs) access and use the building with ease.

Maximum score is 30 In the Remarks it was stated that funds allocated for mitigations did not cater for regeneration, planting and yet the project construction led to destruction of some vegetation.

535 Education minimum conditions Mayuge District

Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 30 Evidence that the LG has If the LG has The LG appointed Nadiope William as the SEO on substantively recruited or substantively recruited 23/5/2016 under Min. 221/DSC/05/2016 formally requested for or formally requested secondment of staff for all for secondment of: critical positions in the District/Municipal Education a) District Education Office namely: Officer/ Principal Education Officer, The maximum score is 70 score 30 or else 0.

1 40 Evidence that the LG has If the LG has The LG appointed; substantively recruited or substantively recruited formally requested for or formally requested 1. Nabirye Allen Jalia as SIS on 12/10/2009 under secondment of staff for all for secondment of: Min. 251/DSC/09/09 critical positions in the 2. Ojwang Daniel as Inspector of Schools on District/Municipal Education b) All District/Municipal 12/6/2017 under Min. 73/DSC/03/2017 Office namely: Inspector of Schools, score 40 or else 0. The maximum score is 70

Environment and Social Requirements 2 15 Evidence that prior to If the LG carried out: There was evidence of Environmental screening, for commencement of all civil example; works for all Education sector a. Environmental, projects the LG has carried Social and Climate i.Construction of a Classroom Block at Bugadde out: Environmental, Social Change primary school. Screening form filled and signed on and Climate Change screening/Environment, 14th October 2019 by the Environment Officer and screening/Environment Social score 15 or else 0. CDO. Impact Assessments (ESIAs) ii.Construction of 2 Classroom Block at Ndaige primary school Screening forms Screening form filled and signed on 23rd October 2019 by the The Maximum score is 30 Environment Officer and CDO. 2 15 Evidence that prior to If the LG carried out: There was evidenced of ESIA for example; commencement of all civil works for all Education sector b. Social Impact i.ESIA report for a Classroom Block at Bugadde projects the LG has carried Assessments (ESIAs) , primary school located in Kityerera sub-county, out: Environmental, Social score 15 or else 0. Mayuge. and Climate Change Element: Is the Nature of site wetland, slopping or screening/Environment Social flat. Environment and Social Imapct: The nearby Impact Assessments (ESIAs) wetland might be silted as a result of transportation of loose materials and construction debris arising from construction and excavation activities. The Maximum score is 30 Mitigation measures: Collect and cover all the accumulated construction debris with impermeable material to avoid being washed into the nearby wetland. Prepared by the Environment Officer on 14th October 2019.

ii. ESIA report for a Classroom Block at Ndaiga primary school located in Kityerera sub-county, Mayuge.

Element: Is the Nature of site wetland, slopping or flat. Environment and Social Imapct: The nearby wetland might be silted as a result of transportation of loose materials and construction debris arising from construction and excavation activities. Mitigation measures: Collect and cover all the accumulated construction debris with impermeable material to avoid being washed into the nearby wetland. Prepared by the Environment Officer on 23rd October 2019.

535 Crosscutting minimum conditions Mayuge District

Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 0 Evidence that the LG has recruited or a. Chief Finance The LG appointed Mr. Kisita James formally requested for secondment of staff Officer/Principal substantively as the CFO on 22/6/2020 for all critical positions in the Finance Officer, score under Min. 182/2005 District/Municipal Council departments. 3 or else 0

Maximum score is 37.

1 3 Evidence that the LG has recruited or b. District The LG appointed Baligeya Ronald formally requested for secondment of staff Planner/Senior substantively as District Planner on for all critical positions in the Planner, score 20/6/2018 under Min. District/Municipal Council departments. I00(b)DSC/06/2018 3 or else 0 Maximum score is 37.

1 3 Evidence that the LG has recruited or c. District The LG appointed Mr. Wanjusi Febiano formally requested for secondment of staff Engineer/Principal on 23/5/2016 as the substantive District for all critical positions in the Engineer, Engineer under Min. 187/DSC/04/2016 District/Municipal Council departments. score 3 or else 0 Maximum score is 37.

1 3 Evidence that the LG has recruited or d. District Natural Lubanga Musa was appointed formally requested for secondment of staff Resources substantively as the DNRO on 13/7/2010 for all critical positions in the Officer/Senior under Min. 320/DSC/06/2010 District/Municipal Council departments. Environment Officer,

Maximum score is 37. score 3 or else 0

1 0 Evidence that the LG has recruited or e. District Production Kasadha Legson Mathias was appointed formally requested for secondment of staff Officer/Senior Ag. District Production Officer on for all critical positions in the Veterinary Officer, 30/9/2020 under Min. 94/2020. The post District/Municipal Council departments. was still vacant. score 3 or else 0 Maximum score is 37. 1 3 Evidence that the LG has recruited or f. District Community The LG appointed Mr. Mukooli Paul as formally requested for secondment of staff Development Officer/ the DCDO on 7/11/2007 under Min. for all critical positions in the Principal CDO, 103/DSC/10/07 District/Municipal Council departments. score 3 or else 0 Maximum score is 37.

1 3 Evidence that the LG has recruited or g. District Commercial Naika Waiswa Richard Edward was formally requested for secondment of staff Officer/Principal substantively appointed DCO on for all critical positions in the Commercial Officer, 31/01/2018 under Min. District/Municipal Council departments. 36(c)/DSC/01/2018 score 3 or else 0 Maximum score is 37.

1 2 Evidence that the LG has recruited or other critical staff Mr. Babi Christopher was substantively formally requested for secondment of staff appointed the SPO on 21/12/2007 for all critical positions in the UNDER Min. 129/DSC/12/07 District/Municipal Council departments. h (i). A Senior Procurement Officer Maximum score is 37. (Municipal: Procurement Officer)

score 2 or else 0.

1 2 Evidence that the LG has recruited or h(ii). Procurement The LG substantively appointed Etelu formally requested for secondment of staff Officer (Municipal Joseph on 21/12/2017 as PO under Min. for all critical positions in the Assistant Procurement 129/DSC/12/07 District/Municipal Council departments. Officer),

Maximum score is 37. score 2 or else 0

1 0 Evidence that the LG has recruited or i. Principal Human Aisah Bukirwa the Human Resource formally requested for secondment of staff Resource Officer, Officer said this position hHads not been for all critical positions in the filled since 2018. Its assigned to Kagoya District/Municipal Council departments. score 2 or else 0 Zaina who is the SHRO appointed on 2/4/2019 under Min. 59/2019 Maximum score is 37.

1 2 Evidence that the LG has recruited or j. A Senior The LG appointed Aramu Thomas as formally requested for secondment of staff Environment Officer, SEO on 20/8/2013 under Min. for all critical positions in the 373/DSC/06/2013 District/Municipal Council departments. score 2 or else 0

Maximum score is 37. 1 2 Evidence that the LG has recruited or k. Senior Land Mr. Ediiro Moses was appointed SLO on formally requested for secondment of staff Management Officer, 20/8/2013 under Min. 373/DSC/06/2013 for all critical positions in the score 2 or else 0 District/Municipal Council departments.

Maximum score is 37.

1 2 Evidence that the LG has recruited or l. A Senior The LG appointed Bamwesige Paul as formally requested for secondment of staff Accountant, Senior Accountant on 3/5/2018 under for all critical positions in the Min. 78(a)/DSC/04/2018 District/Municipal Council departments. score 2 or else 0

Maximum score is 37.

1 2 Evidence that the LG has recruited or m. Principal Internal The LG appointed Dhikusoka Emmanuel formally requested for secondment of staff Auditor for Districts on 20/6/2018 as PIA under Min. for all critical positions in the and Senior Internal 88(a)/DSC/04/2018 District/Municipal Council departments. Auditor for MCs,

Maximum score is 37. score 2 or else 0

1 0 Evidence that the LG has recruited or n. Principal Human Nakabuye Sylivia was appointed the formally requested for secondment of staff Resource Officer duty Acting Principal Hman Resource for all critical positions in the (Secretary DSC), score Officer Secretary DSC by CAO on District/Municipal Council departments. 2 or else 0 17/6/2020, No substantive appointment yeted. Maximum score is 37. 2 0 Evidence that the LG has recruited or If LG has recruited or The LG hads 12 S/Cs and 2 T/Cs. formally requested for secondment of staff requested for Appointment letters for 13 out of 14 SAS’ for all essential positions in every LLG secondment of: were seen during Assessment.

Maximum score is 15 a. Senior Assistant 1. ARTHUR was appointed SAS on Secretaries in all 23/6/2010 under Min. 312/DSC/06/2010 LLGS, deployed at Busakira S/C

score 5 or else 0 2. Kakulu Albert was appointed on 29/5/2020 UNDER Min.82(a)/2020 deployed at Bukatube S/C

3. Etenu Timothy was appointed SAS on 23/6/2010 under Min. 312/DSC/06/2010 and now deployed at Mpungwe S/C

4. Batambuze Richard was appointed on 15/10/2007 under Min. 82/DSC/09/07 deployed at Bukaboli S/C

5. Migoli Silaji appointed on 15/10/2007 under Min. 82/DSC/09/07 and deployed at Buwaya S/C

6. Gimui Peter Kimbugwe was appointed SAS on 25/5/2018 under Min. 87/DSC/04/2018, deployed at Baitambogwe S/C

7. Kiyanja Isma was appointed SAS on 24/11/2016 under Min. 22/DSC/09/2016 and deployed at Jaguzi S/C

8. Kiirya Herbert was appointed SAS on 29/6/2018 under Min. 101(e)/DSC/06/2018 and deployed at Imanyiro S/C

9. Naigaga Hadija was appointed SAS on 24/11/2016 under Min. 21/DSC/11/2016 and now deployed at Kigandalo S/C

10. Kiyanaj Jaliru was appointed on 15/10/2007 under Min. 82/DSC/09/07 and deployed at Malongo S/C

11. Mutesi Betty was appointed on 23/6/2010 under Min. 312/DSC/06/2010 and deployed at Wairasa S/C

12. Mwesigwa Joseph was appointed PTO on 21/5/2018 under Min. 82(b)/DSC/04/2018 and deployed at Mayuge T/C

Nyende Alex was appointed SAS on 21/5/2018 under 82(a)/DSC/04/2018 and deployed at Magamag T/C

2 5 Evidence that the LG has recruited or If LG has recruited or 1. The LG appointed Namusisi Cissy formally requested for secondment of staff requested for CDO on 6/4/2018 under Min. 60/2018 for all essential positions in every LLG secondment of: and deployed at Jaguzi S/C

Maximum score is 15 b. A Community 2. The LG appointed Nakaima Solome Development Officer or on 28/11/2018 under 21/DSC/11/2018 Senior CDO in case of and deployed at Magamaga T/C Town Councils, in all LLGS 3. Kawanguzi Abdallah was appointed on 26/3/2018 under Min. score 5 or else 0. 53(e)/DSC/02/2018 deployed at Malongo S/C

4. The LG appointed Kwagala Peter Asst. Community Development Officer on 7/10/2005 under Min. 182/2005 and deployed him at Mayuge T/C

5. Kauma Sarah was appointed CDO on 2/4/2019 on probation under Min.51/2019(e) and not yet confirmed and currently deployed at Wairasa S/C

6. Yapchetum Betty was appointed CDO on 20/6/2018 under Min. 99(ii)/DSC/06/2018 and deployed at Imanyiro S/C

7. Makonje Grace Kisombo was appointed on 20/6/2018 under Min. 99(i)/DSC06/2018 and deployed at Mpungwe S/C

8. Bono OZUNGA Edward was appointed on 2/4/2019 under Min. 51/2019(e) and deployed at

9. Kauma Sarah was appointed CDO on 2/4/2019 under Min. 51/2019(e) and deployed at Wairasa S/C

10. Kyamusana Aliyi was appointed CDO on 7/7/2015 on probation under Min. 129(b)/DSC/06/2015 and confirmed on 28/3/2017 under Min. 16(a)/DSC/10/2016. He is currently deployed at Bukaboli S/C

11. Kanda HAMIDAH was appointed CDO on probation on 10/1/2017 under Min. 28/DSC(b)/12/2016 and confirmed on 22/5/2018 under Min. 62(b)/DSC/03/2018. She is currently deployed at Buwaya S/C

12. Bawaira Edith was appointed CDO on Probation on10/1/2017 under Min. 38/DSC(b)/12/2016 and confirmed on 14/3/2018 under Min. 54(c)/DSC/02/2018. She is currently deployed at Kigandalo S/C

13. Bonson Ozunga Edward was appointed CDO on probation on 2/4/2019 under Min. 51/2019 (e) and not yet confirmed 14. Makonje Grace was appointed CDO on 20/6/2018 under Min. 99(i)/DSC/06/2018 and deployed at Mpungwe S/C

2 5 Evidence that the LG has recruited or If LG has recruited or The LG hads 143 LLGs. formally requested for secondment of staff requested for for all essential positions in every LLG secondment of: 1. The LG appointed Baligeya Ibrahim as SAA on 22/5/2018 u under Min. Maximum score is 15 c. A Senior Accounts 80/DSC/04/2018 deployed at Wairasa Assistant or an S/C Accounts Assistant in all LLGS, 2. Batema Moses was appointed on 13/5/2020 under Min. 80(e)(iv)/20 as score 5 or else 0. SAA deployed at Malongo S/C

3. Musali Joel was appointed SAA on 9/7/2009 under Min. 345/DSC/07/09 deployed at Bukaboli S/C

4. Balikowa Habib was appointed SAA on 22/5/2018 under Min. 80/DSC/04/2018 deployed at Jaguzi S/C

5. The LG appointed Mukisa Rachel as SAA on 23/5/2016 under Min. 202(c)/DSC/05/2016 deployed at Bwondha T/C

6. Tenywa Joseph was appointed SAA on 13/5/2020 under Min. 80(e)(ii)/2020 deployed at Imanyiro S/C

7. Nangoma Phoebe was appointed SAA on 13/5/2020 under Min. 80(e)(vi)/2020 and deployed at Busakira S/C

8. Dhikusika Stephen was appointed SAA on 9/7/2009 under Min. 345/DSC/07/09 and deployed at Wairasa S/C

9. Nabirye Jackline was appointed on 23/5/2016 as SAA under Min. 202/(b)/DSC/05/2016 and deployed at Magamaga T/C

10. Kasuti Edith appointed SAA on 4/10/2005 under Min. 182/2005 deployed at Mayuge T/C

11. Namuwoya Brenda Wanume appointed on 22/5/2018 as SAA under Min. 79(a)/DSC/04/2018 and deployed at Mpungwe S/C

12. Babirye Mebra was appointed SAA on 9/7/2009 under Min. 345/DSC/07/09 deployed at Baitambogwe S/C

13. Naiwumbwe Robinson appointed on 3/4/2018 under Min. 46/DSC/01/2018 deployed at Kityerera S/C

13.

14. Nambi Allen was appointed on 13/5/2020 under Min. 80(e)(v)/2020 and deployed at Kigandalo S/C

Environment and Social Requirements 3 0 Evidence that the LG has released all If the LG has released From the Final Accounts for FY 2019/20, funds allocated for the implementation of 100% of funds Statement of Appropriation of Accounts environmental and social safeguards in allocated in the as of 30th June 2020 page 11, the the previous FY. previous FY to: budgeted funds for Natural Resources was Ugx.260,427,357. Maximum score is 4 a. Natural Resources department, The LG allocated funds to Natural Resources Department Ugx. score 2 or else 0 257,947,759

Which was (257,947,759/ 260,427,357) x 100

= 99%

Thus, the LG was non-compliant with the performance measure because it released 99% of the funds that were allocated Natural Resources.

3 0 Evidence that the LG has released all If the LG has released From the Final Accounts for FY 2019/20, funds allocated for the implementation of 100% of funds Statement of Appropriation Account as of environmental and social safeguards in allocated in the 30th June 2020 page 11, the budgeted the previous FY. previous FY to: funds for Community Based Services Department was Ugx.584,796,880. Maximum score is 4 b. Community Based Services department. The LG allocated funds to Natural Resources Department worth Ugx. score 2 or else 0. 485,812,231

Which was (485,812,231/ U584,796,880) x 100

= 83.1%

Thus, the LG was non-compliant with the performance measure because it released 83.1% of the funds that were allocated Community Based Services department. 4 4 Evidence that the LG has carried out a. If the LG has carried There was evidence that the LG had Environmental, Social and Climate out Environmental, carried out Environmental, Social and Change screening/Environment and Social and Climate Climate change screening for; Social Impact Assessments (ESIAs) and Change screening, developed costed Environment and Social I. Construction of 2 Boreholes at Busuyi Management Plans (ESMPs) (including score 4 or else 0 Mu Kyondo and Kasita Villages in child protection plans) where applicable, Busuyi Parish under water sector, prior to commencement of all civil works. department of works. Screening form was filled on 5th September2019 by the Maximum score is 12 Environment Officer.

ii. Completion of the Administration Block at Mayuge district Head Quarter department of management works. Screening form filled on 26th October 2019 by the Environment Officer.

iii. Construction of Classroom Block at Bugadde primary school under Education department. . Screening form was filled on 14th October 2019 by the Environment Officer.

iv. Renovation of OPD at Busuyi Health Centre II under the Health Sector. Screening form was filled on 28th February 2020 by the Environment Officer.

4 4 Evidence that the LG has carried out b. If the LG has carried There was evidence that the LG had Environmental, Social and Climate out Environment and carried out Environmental, Social and Change screening/Environment and Social Impact Climate change screening for; Social Impact Assessments (ESIAs) and Assessments (ESIAs) developed costed Environment and Social prior to i. Construction of 2 Boreholes at Busuyi Management Plans (ESMPs) (including commencement of all Mu Kyondo and Kasita Villages in child protection plans) where applicable, civil works for all Busuyi Parish under water sector, prior to commencement of all civil works. projects implemented department of works. Screening form was using the Discretionary filled on 5th September2019 by the Maximum score is 12 Development Environment Officer. Equalization Grant ii.Completion of the Administration Block (DDEG), at Mayuge district Head Quarter score 4 or 0 department of management works. Screening form filled on 26th October 2019 by the Environment Officer.

iii. Construction of Classroom Block at Bugadde primary school under Education department. . Screening form was filled on 14th October 2019 by the Environment Officer.

iv. Renovation of OPD at Busuyi Health Centre II under the Health Sector. Screening form was filled on 28th February 2020 by the Environment Officer. 4 0 Evidence that the LG has carried out c. If the LG has a There was no evidence that the LG had Environmental, Social and Climate Costed ESMPs for all costed ESMPs for environmental issues Change screening/Environment and projects implemented in the BoQs. For example: Completion of Social Impact Assessments (ESIAs) and using the Discretionary Administration Block at Mayuge District developed costed Environment and Social Development Head Quarters, Renovation of OPD at Management Plans (ESMPs) (including Equalization Grant Busuyi Health Centre II, Construction of child protection plans) where applicable, (DDEG);; Classroom blocks at Bugadde primary prior to commencement of all civil works. school and Ndaiga primary school. Their score 4 or 0 contract documents did not capture Maximum score is 12 costings of environmental elements.

Financial management and reporting 5 0 Evidence that the LG does not have an If a LG has a clean adverse or disclaimer audit opinion for the audit opinion, score To be reviewed in January 2021. previous FY. 10;

Maximum score is 10 If a LG has a qualified audit opinion, score 5

If a LG has an adverse or disclaimer audit opinion for the previous FY, score 0 6 10 Evidence that the LG has provided If the LG has provided Mayuge District submitted the responses information to the PS/ST on the status of information to the on the Internal Auditor General’s report implementation of Internal Auditor General PS/ST on the status of for the FY2018/19 on November 29th, and Auditor General findings for the implementation of 2019. The responses were received on previous financial year by end of February Internal Auditor 12th December 2019 by MOFPED, (PFMA s. 11 2g). This statement includes General and Auditor Accountant General, IGG, MOLG and issues, recommendations, and actions General findings for Auditor General. against all findings where the Internal the previous financial Auditor and Auditor General year by end of Three queries were raised, and all were recommended the Accounting Officer to February (PFMA s. 11 responded to and their status clarified as act (PFM Act 2015). 2g), detailed below:

maximum score is 10 score 10 or else 0. 1. Non remittance of funds. Cleared.

2. Doubtful expenditure. Done

3. Irregularities in procurement process. Done.

The LG submitted responses on the Auditor General report for 2018/19 on 14th February 2020 which was received on 21st February 2020 by MOFPED, Auditor General and Parliamentary LGAC. The number of queries raised were five and they were cleared, as detailed below:

1. Unrecovered UWEP funds. Cleared.

2. Unspent funds- cleared

3. High volumes of water and garbage under URF-cleared

4. Unrecovered funds for YLP implementation-cleared

5. Shortfall in funds released-cleared

6. Printing of receipt books without knowledge of the Head of Finance. Done

7. Slow progress of work. Done.

8. Shortfall of property tax revenue. Done 7 4 Evidence that the LG has submitted an If the LG has submitted There was evidence that the LG had annual performance contract by August an annual performance submitted an annual performance 31st of the current FY contract by August contract by August 31st of FY 2020/21. 31st of the current FY, Maximum Score 4 The LG had submitted the Annual score 4 or else 0. performance contract for the FY2020/2021 on 14/06/2020, which was acknowledged by Permanent Secretary/Secretary to the Treasury, Permanent Secretary; Ref: PBS submission form dated 14/06/2020 signed by the Chief Administrative Officer, Mayuge District.

This was within the acceptable time frame of 31st August 2020 hence the LG was compliant.

8 4 Evidence that the LG has submitted the If the LG has submitted The annual performance report for FY Annual Performance Report for the the Annual 2019/20 was submitted on 31/08/2020 previous FY on or before August 31, of the Performance Report and received on 31st August 2020-. Ref: current Financial Year for the previous FY on PBS Annual Report FY 2019/20 dated or before August 31, of 31/08/2020 signed by the CAO, Mayuge maximum score 4 or else 0 the current Financial in copy was the LCV Chairperson Year, (District).

score 4 or else 0. This was within the submission date of 31st August 2019.

9 4 Evidence that the LG has submitted If the LG has submitted There was evidence that the LG had Quarterly Budget Performance Reports Quarterly Budget submitted Quarterly Budget Performance (QBPRs) for all the four quarters of the Performance Reports Reports (QBPRs) for all the four quarters previous FY by August 31, of the current (QBPRs) for all the four of the previous FY 2019/2020, by 31st Financial Year quarters of the August 2020, within the time frame of previous FY by August 31st August,2020. Quarterly budget Maximum score is 4 31, of the current performance reports were submitted as Financial Year, follows.

score 4 or else 0. • Quarter 1 was submitted on 08/01/2020

• Quarter 2 was submitted on 20/02/2020

• Quarter 3 was submitted on 08/05/2020

• Quarter 4 was submitted on 31/08/2020.

Ref: PBS Local Government Quarterly Performance Report Vote:535 Mayuge District FY 2019/20

All reports were submitted via PBS.