Board Papers 19 September 2019 10.00am Jubilee Room NSW Parliament House Macquarie Street, Sydney Board Papers 19 September 2019 Contents 1. Welcome & Acknowledgement to Country ........................................................................................................ 3 2. Attendees and apologies ........................................................................................................................................... 3 3. Presentations & Guests including Parliamentary Members ........................................................................ 4 4. Meeting Opening .......................................................................................................................................................... 4 4.1 Confirmation of previous minutes ................................................................................................................. 4 4.2 Actions arising from previous minutes ....................................................................................................... 4 4.3 Correspondence .................................................................................................................................................... 5 4.4 Consideration of Late Business ....................................................................................................................... 5 4.5 Declaration of Interest ....................................................................................................................................... 5 5. Reports ............................................................................................................................................................................. 6 5.1 Chairman’s minute ............................................................................................................................................... 6 ....................................................................................................................................................................................................... 6 5.2 Department of Premier & Cabinet update .................................................................................................. 7 5.3 Department of Planning, Industry & Environment update .................................................................. 8 5.4 General Managers’ Committee report ....................................................................................................... 12 5.5 Management report of Chief Executive .................................................................................................... 14 6. Matters for Strategic Decision Making .............................................................................................................. 17 6.1 ISJO’s Business Model Options ..................................................................................................................... 17 6.2 NSW Government’s Joint Organisation Capacity Building Fund ..................................................... 18 6.3 Western Sydney and Illawarra Shoalhaven Roadmap to Collaboration ...................................... 20 6.4 South Coast Councils’ Forum ........................................................................................................................ 22 7. Matters for Board Endorsement ......................................................................................................................... 24 7.1 ISJO’s End of Year Statements FY 18/19 .................................................................................................. 24 7.2 ISJO Collaborations and Shared Services Summary – FY 18/19 ..................................................... 25 7.3 Illawarra District Weeds Authority Agreement .................................................................................... 26 8. Matters for Noting ..................................................................................................................................................... 27 8.1 Smart Water Project Media Coverage ....................................................................................................... 27 8.2 IDWA’s David Pomery Awarded the NSW Stephenson Local Government Weeds Professional Award ....................................................................................................................................................... 28 8.3 ISJO Expenditure and Progress Report for JO Establishment Funding ........................................ 29 8.4 Community Recycling Centres – Communication Funding – received ........................................ 30 9. Late Business item .................................................................................................................................................... 31 10. Next Meeting............................................................................................................................................................ 32 Illawarra Shoalhaven Joint Organisation 2 Board Papers 19 September 2019 1. Welcome & Acknowledgement to Country The Hon. Gareth Ward MP, Minister for Families, Communities and Disability Services and Member for Kiama, will open the meeting with the Welcome and Acknowledgement to Country. Possible time for discussion on topical issues as requested. 2. Attendees and apologies Department Planning, Industry & Member Council voting delegates: Environment: Office of Local Government Wollongong City Elizabeth Dixon, Council Engagement Manager Clr Gordon Bradbery, Chairman Clr David Brown ISJO Leanne Taylor, Chief Executive Shellharbour City Tracey Maguire, Procurement Coordinator Clr Marianne Saliba, Deputy Chairman Charmain North, Executive Assistant Clr John Murray Guests Kiama Municipal David Hartmann, Project Director, Corridor Clr Mark Honey Preservation, Transport NSW Clr Neil Reilly Geoff Cahill, Director Corridor Preservation, Transport NSW Shoalhaven City Dr Chris Beer, Project Manager Corridor Clr Amanda Findley Preservation, Transport NSW Clr John Wells Member Council General Managers Non-voting Delegates Carey McIntyre, Shellharbour City Kerry McMurray, Kiama Municipal Stephen Dunshea, Shoalhaven City Apologies Greg Doyle, Wollongong City Department of Planning Industry and Environment: Regional NSW Anthony Body, Director Illawarra Shoalhaven Kirstan Fulton, Deputy Director Illawarra Shoalhaven Illawarra Shoalhaven Joint Organisation 3 Board Papers 19 September 2019 3. Presentations & Guests including Parliamentary Members Parliamentary Members: The Hon. Gareth Ward MP, Minister for Families, Communities & Disability Services The Hon. Shelley Hancock MP, Minister for Local Government The Hon. Rob Stokes MP, Minister for Planning & Public Spaces The Hon Andrew Constance MP, Minister for Transport & Roads Greg Warren MP, Shadow Minister for Local Government, Shadow Minister for Western Sydney Presentation: Dr Chris Beer, Transport NSW – Orbital Stage 2 project. David Hartmann, Project Director, Corridor Preservation, Transport NSW Geoff Cahill, Director Corridor Preservation, Transport NSW 4. Meeting Opening 4.1 Confirmation of previous minutes Recommendation that the Board endorse the minutes of the meeting held on 14 June 2019 hosted by Kiama Municipal Council. 4.2 Actions arising from previous minutes 4.2.1 Local Government Elections 2020 On 30 August 2019 IPART submitted its Final Report on the review on the costs of local government elections to the Minister for Local Government. The Final Report recommends a costing methodology to be applied in determining the amount the NSW Electoral Commissioner charges councils for local government election services. The Minister is currently considering the Report - Regional Procurement of election providers will be investigated after formal notification is received from the Minister. 4.2.2 ISJO Insurances Immediately after the June Board Meeting both Statewide Mutual and Civic Risk Mutual were approached to provide a quote for ISJO business insurance for the next three years. Unfortunately Civic Risk Mutual are unable at this time to reduce their premium from approximately $17,000 as ISJO is not able to join the pool. This is because Civic Risk Mutual can only deal with wholesale clients and one of the ASIC rules to define wholesale business as opposed to retail is that the member must have more than 20 employees. As ISJO has 9 employees, Civic Risk Mutual will need to apply for an exemption from ASIC – this was discussed at their Executive Meeting on 11 September, the outcome of which that they are now commencing the exemption application process. This process is likely to take up to 3 months after which they have indicated that the next year’s insurance premium would be $9,000. For following years the premium may shift by 5% but this depends on the total pool. See Attachment 1 for further information. Statewide Mutual have provided their 3 year quote offering ISJO insurance for zero premium – Attachment 2. A comparison of insurance coverage between the two providers has also been developed where there is no material difference between insurance coverage – Attachment 3. Illawarra Shoalhaven Joint Organisation 4 Board Papers 19 September 2019 Recommendation: That the ISJO Board endorse the recommendation to accept the Statewide Mutual quote, saving the organisation approximately $9,000 pa for the next three years. 4.2.3 IDWA Aerial Spraying Consultants ‘Wild Matters’ has been engaged to undertake