Minutes of Meetings Held on May 25 and June 13, 2016

Toronto District School Board June 22, 2016

Regular Meeting

June 22, 2016

A regular meeting was convened at 2:04 p.m. on Wednesday, June 22, 2016, in the Boardroom, 5050 Yonge Street, Toronto, with Robin Pilkey, Chair of the Board, presiding.

The following members were present: Trustees Jennifer Arp, Alexander Brown, Sheila Cary- Meagher, Jerry Chadwick, Tiffany Ford, Gerri Gershon, Chris Glover, Pamela Gough, Parthi Kandavel, Shelley Laskin, Ken Lister, Ausma Malik, Chris Moise, Robin Pilkey, Neethan Shan, Marit Stiles, Jennifer Story, Chris Tonks, Manna Wong and Student Trustees Sammy Al Rubaie and Hamima Fattah. Regrets were received from Trustee David Smith.

The office of Trustee held by Howard Kaplan was vacated following his death on April 11, 2016. The office of Trustee held by Michael Ford was vacated following his resignation on May 4, 2016.

1. Official Election Results for By-election in Toronto Centre-Rosedale, Ward 14 and Appointment to the Program and School Services Committee

The office of Trustee held by Sheila Ward was vacated following her death on February 17, 2016. In addition, with the departure of former Trustee Ward and following the Organizational meeting held on December 1, 2015, a vacancy on the Program and School Services Committee was created.

A by-election to fill the vacancy in Ward 14, Toronto Centre-Rosedale was held on Monday, June 20, 2016. The Board received a posting from City of Toronto’s City Clerk’s Office informing the Board of the results of the by-election (see page 16) and declaring Chris Moise elected as a member of the Toronto District School Board for the term of office June 21, 2016 to November 30, 2018.

Trustee Stiles, seconded by Trustee Ford, moved: That Trustee Chris Moise be appointed to serve on the Program and School Services Committee for the term ending November 30, 2016.

The motion was carried.

2. Resolution Into Committee of the Whole (Private)

At 2:04 p.m., on motion of Trustee Story, seconded by Trustee Gough, the regular meeting resolved into Committee of the Whole (Private) to consider matters on the private agenda of the Committee of the Whole.

3. Reconvene

At 3:29 p.m., the regular meeting reconvened.

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4. Committee of the Whole (Private), Report No. 115, June 22, 2016 (see page 13)

Trustee Laskin, seconded by Trustee Story, moved: That Items 1 to 5 of Report No. 115 of the Committee of the Whole (Private) be adopted.

The motion was carried.

5. Resolution Into Committee of the Whole (Private)

At 3:30 p.m., on motion of Trustee Lister, seconded by Trustee Chadwick, the regular meeting resolved into Committee of the Whole (Private) to continue consideration of matters on the private agenda of the Committee of the Whole.

6. Reconvene

At 6:14 p.m., the regular meeting reconvened.

7. Committee of the Whole (Private), Report No. 115, June 22, 2016 (see page 13)

Trustee Lister, seconded by Trustee Shan, moved: That Items 6 to 12 of Report No. 115 of the Committee of the Whole (Private) be adopted.

The motion was carried.

8. Recess and Reconvene

At 6:14 p.m., the meeting reconvened, on motion of Trustee Laskin, seconded by Trustee Shan recessed for dinner, and reconvened at 7:01 p.m.

9. National Anthem and Acknowledgement of Traditional Lands

Trustee Laskin spoke about a word change to the national anthem recently adopted by the House of Commons to make the national anthem more inclusive. “Of us” replaced “thy sons” in the line, which now reads, “True patriot love in all of us command”. Following the playing of the national anthem (video of students from Davisville Junior Public School), the Chair recited the acknowledgement of traditional lands.

10. Approval of the Agenda

Trustee Gough, seconded by Trustee Shan, moved: That the agenda be approved.

The motion was carried.

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Toronto District School Board June 22, 2016

11. Celebrating Board Activities

(a) Italian Heritage Month

Trustee Lister spoke in recognition of June as Italian Heritage month and introduced students from Cassandra Public School, who performed a dance entitled La Tarantella and distributed treats.

(b) Portuguese Speaking Heritage Month

Trustee Stiles spoke in recognition of June as Portuguese Speaking Heritage month and introduced students from Cassandra Public.

Trustee Kandavel spoke about an event held on May 4, 2016 at Cedarbrae Collegiate Institute, May the Police Fourth Be With You. The initiative brought staff and students from local schools, police officers from the 43rd Division and Toronto Police Chief Mark Saunders to combat student fear and anxiety and to build trust. A short video clip was shown highlighting the day’s activities.

(d) Celebrating TDSB Heroes

Trustee Lister acknowledged the recent heroic efforts of supply teacher, Ashley Vadum, who was able to dislodge food from the throat of a four-year old student in the after-school program at Forest Manor Public School.

(e) Student Mobile App Pitch Competition

Trustee Story spoke about the achievements of the Model Schools Ed App Hack participants, who are Grade 7 and 8 students and their teachers from the Model Schools for InnerCities. A video clip was shown of the participants who were able to hack, design and market solutions in the form of mobile apps.

(f) Pride Celebrations

Trustees Arp and Brown spoke about the importance of Pride celebrations at the Toronto District School Board and the acknowledgement of LGBTQ Pride Month. Students and teachers from Downsview Secondary School, Sprucecourt Public School and Queen Alexandra Middle School lwere introduced for their work on the TDSB float for the Pride parade to be held on July 3, 2016.

12. Memorials

Trustee Story expressed sympathy on behalf of the Board to the family of Farhaan Jasat, a student at Earl Grey Senior Public School, who recently died.

The Chair expressed sympathy on behalf of the Board to the family of Ian Burrows, a Board employee who recently died. 3 G03(r:\secretariat\staff\g04\02\160622.doc)sec.1530

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13. Chair’s Announcements

(a) The Chair attended the SuperCouncil elections held on May 13, 2016. Congratulations were extended to the new SuperCouncil Executive and the two new student trustees, who were present at the meeting, Shams Mehdi, a student at Leaside High School, who will be starting a two-year term in September 2016 and Saad Wazir, a student at Satec @ W.A. Porter Collegiate Institute for the 2016-17 term.

(b) The Chair extended appreciation to the outgoing student trustees, Hamima Fattah and Sammy Al Rubie on their contributions to the Board and presented a token of appreciation to them.

(d) The Chair thanked both Donna Quan and John Malloy for their work during the 2015-16 school year. On behalf of the Board, she extended appreciation to all staff for their creativity, flexibility and dedication to students.

(e) The Chair extended appreciation to trustees covering in Wards 1, 5 and 14. The Chair also extended a welcome to Trustee Moise, who was attending his first meeting as a trustee.

14. Reports From Trustees Appointed to External Organizations and Student Trustees

(a) Trustee Glover provided correspondence from Toronto Public Health following his inquiry to Councillor Joe Mihevc on child pedestrian-car collisions near TDSB schools.

(b) Trustee Laskin, on behalf of Trustees Chadwick and Kandavel provided a written report presenting an update from the Ontario Public School Boards’ Association, including congratulations to Trustee Chadwick on his election as First Vice-President of OPSBA.

(c) Trustee Ford presented a written report from the Toronto Student Transportation Group, presenting a summary of decisions made at a governance committee meeting of the group.

(d) Student Trustees Fattah and Al Rubaie presented a written report on the activities of the Student SuperCouncil, including a review of the 2015-16 school year.

15. Director’s Leadership Report

Dr. John Malloy presented the Director’s Leadership Report for June 2016 and thanked the senior team for their work during the school year. A video clip celebrating the 2015-16 school year was also shown.

16. Declarations of Possible Conflict of Interest

Trustees Brown and Cary-Meagher declared possible conflicts of interest with regard to Items 8 to10 in Report No. 115 of the Committee of the Whole (Private). Trustee Lister declared a possible conflict of interest with regard to Item 2 of the Planning and Priorities Committee 4 G03(r:\secretariat\staff\g04\02\160622.doc)sec.1530

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report. Trustee Tonks declared a possible conflict of interest with regard to Item 3 of the Planning and Priorities Committee report. Trustee Brown is a member of the Ontario Secondary School Teachers’ Federation. Trustee Cary-Meagher has a daughter who is a member of the Ontario Secondary School Teachers’ Federation, District 12. Trustee Lister’s children use the program at McNicoll School. Trustee Tonks has daughters who attend the local separate school. The trustees were not present for the discussion or vote on the matter for which they declared a conflict.

17. Matters to be Decided Without Discussion

Trustee Gough, seconded by Trustee Glover, moved: That the following matters presented as matters to be decided without discussion be approved or received, as appropriate:

(a) Confirmation of Minutes of Meetings Held on May 25 and June 13, 2016

(b) Program and School Services Committee, Report No. 54, June 8, 2016 (see page 22) 1 New Representative for the Brain Injury Society of Toronto on the Special Education Advisory Committee 2 Acknowledgement of Ancestral Lands/Territories by Schools 3 Anti-Racism and Anti-Oppression Training 4 Enrolment in French Immersion/Extended French Programs 2016-17 [2837] 5 Update on the Implementation of the Schools First: Child Care Capital Retrofit Policy [2856¸ 7 Pathways in the Alternative School System 8 Student Discipline 9 Safe Environments for Active School Transportation (c) Finance and Accountability Committee, Report No. 12, June 15, 2016 (see page 30) 1 Contract Awards, Operations [2880] 2 Contract Awards, Facilities [2879] 3 Contract Awards, Summer Approval Process 2016 [2883] 4 Receipt of Section 37 Funds From City of Toronto to Fund Improvements at James S Bell Junior Middle School [2884] 5 York Memorial Collegiate Institute: Tieback Agreement to Accommodate Eglinton Crosstown Light Rail Transit [2885] 6 Replacement of Avondale Public School and Avondale Elementary Alternative School Incorporating Child Care Facility: Tender Award [2864] 7 Replacement of George Webster Elementary School: Tender Award [2857] 8 Peckham Centre/Pleasant Public School: Easement [2869]

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(d) Planning and Priorities Committee, Report No. 57, June 15, 2016 (see page 48) 1 Long-Term Program and Accommodation Strategy [2836] 4 Request to Proceed with a Pupil Accommodation Review for Forest Hill Collegiate Institute, John Polanyi Collegiate Institute, Oakwood Collegiate Institute, Vaughan Road Academy and York Memorial Collegiate Institute [2862] 6 Program Area Review, Alexander Muir/Gladstone Avenue Junior and Senior Public School, Givins/Shaw Junior Public School, Queen Victoria Public School and The Grove Community School [2861] 7 Galloway Road Public School: Surplus Declaration of Property [2726] 8 Trustee Interaction Management System: Update [2865] 9 Boardroom Audio-Visual Equipment [2841] 10 Revisions to Policy P066, Reporting of Suspected Wrongdoing (Whistleblowing) [2831] 11 Plain Language Template 12 Policy Development Process [2852]

Occasional Teachers

Whereas, the Toronto District School Board recognizes, values and appreciates the significant contributions of occasional teachers to enhance student learning;

Therefore, be it resolved:

(a) That the Director consult with the Toronto School Administrators’ Association to develop a consistent plan to assist administrators in educating students about the role of occasional teachers in the classroom;

(b) That every school be required to educate students about the importance of the role of occasional teachers in the classroom at the beginning of each school year, in accordance with the plan.

The motion was carried.

18. Reordering of the Agenda

Trustee Glover, seconded by Trustee Arp, moved: That the agenda be reordered to consider the matters October as Somali Heritage Month, October as Islamic Heritage Month and June as LGBTQ Pride Month after Matters to be Decided Without Discussion.

The motion was carried.

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19. October as Somali Heritage Month

Trustee Glover, seconded by Trustee Ford, moved:

Whereas, public interest has been expressed and communicated by members of the Canadians of Somali heritage community of Toronto, along with parents and students of the Toronto District School Board, to establish the calendar month of October as Somali- Canadian Heritage Month; and

Whereas, the Board received the report from the Task Force on the Success of Students of Somali Decent on March 5, 2014; and

Whereas, Canadians of Somalia descent have made and continue to make significant contributions to the City of Toronto and to the province, as well as important contributions shaping Canadian multicultural history; and

Whereas, the month of October will provide an opportunity for Somali-heritage communities to share their vibrant culture and traditions with the Toronto District School Board communities and the City of Toronto in general;

Therefore, be it resolved that the month of October be designated as Somali Heritage month at the Toronto District School Board.

The motion was carried.

An amendment from Trustee Lister to add the following failed for want of a seconder:

That the Director designate a heritage month for every country and religion. 20. October as Islamic Heritage Month

Trustee Malik, seconded by Trustee Ford, moved:

Whereas, in 2007 the Government of Canada declared the month of October in each year as Islamic Heritage Month; and

Whereas, Islamic Heritage encompasses a broad range of individual and cultural experiences, as well as contributions to the development of math, science, art and history, relevant to our student learning; and

Whereas, Muslim Canadians have contributed to civic life in Canada for decades, and are a vibrant part of the growth and prosperity of both the City of Toronto and Canada; and

Whereas, celebrations such as Ramadan and Eid are shared by people across Canada; and

Whereas, by proclaiming the month of October as Islamic Heritage Month, the Toronto District School Board recognizes the important contributions that Canadians of Islamic Heritage have made to Ontario’s social, economic, political and cultural fabric; and

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Whereas, Islamic Heritage Month is an opportunity to remember, celebrate and educate all our students and school communities about the rich and diverse Islamic Heritage and the important role that Muslim Canadians have, and continue to make, to the City of Toronto and Canada;

Therefore, be it resolved that the month of October, in each year be declared as Islamic Heritage Month.

Following discussion, Trustee Cary-Meagher, seconded by Trustee Chadwick, moved: That the debate be ended.

The motion to end the debate was carried.

The main motion was carried.

21. June as LGBTQ Pride Month

Trustee Arp, seconded by Trustee Brown, moved:

Whereas, the TDSB has been an active supporter and participant in LGBTQ Pride events and Canada's largest Pride Parade since 2000; and

Whereas, according to TDSB's the Board’s student census, eight percent of TDSB students identify as LGBTQ and graduation rates for those students is 68 percent compared to 85 percent system-wide; and

Whereas, LGBTQ students disproportionately face bullying and prejudice and are four times more likely to attempt suicide than straight students; and

Whereas, the TDSB is committed to ensuring positive and accepting schools that support mental health and promote well-being; and

Whereas, for the first time in Canadian history, both the City of Toronto and Government of Canada declared June as LGBTQ Pride Month by raising the rainbow flag at city hall and Parliament Hill; and

Whereas, Toronto is home to Canada's largest LGBTQ identified population and host to the country's largest celebration of that community which includes many students, staff, trustees and parents/guardians in TDSB schools;

Therefore, be it resolved that the TDSB officially recognize the month of June as LGBTQ Pride month and celebrate the contributions of the LGBTQ community by encouraging all schools to raise the rainbow flag at the beginning of June and plan events and activities that honour and highlight LGBTQ Pride.

The motion was carried.

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22. Action Plan for an Integrated Equity Framework (see page 18)

Trustee Tonks, seconded by Trustee Story, moved: That the Director present a report in October 2016 on the development of an action plan for an integrated equity framework, as presented in the report, that will guide the Board’s strategic efforts.

The motion was carried.

23. Program and School Services Committee, Report No. 54, June 8, 2016 re Item 6, Re-establishment of the Inner City Task Force (see page 24) Trustee Cary-Meagher, seconded by Trustee Brown, moved: Whereas, it has been ten years since the Board established the Inner City Task Force to make recommendations which led to the creation of the Model Schools for InnerCities program; and Whereas, the Toronto District School Board receives Provincial funding through a diverse array of grants aimed at supporting marginalized children and youth in inner-city communities by mitigating against the barriers they face, including poverty and racialization, to improve their learning and well-being; and Whereas, the Board may not be maximizing the impact of the Provincial funding it receives because these supports are delivered through various departments in a patchwork of isolated programs and initiatives that are not coordinated across the system and often have overlapping mandates; and Whereas, in addition, the Board may not be realizing the full potential of opportunities to work jointly with Provincial ministries, other levels of government, external organizations and community groups on shared goals; and Whereas, over the last decade a wealth of data from different levels of government, recognized community organizations and the TDSB itself, reveals the significant rise of urban poverty, which, along with precarious employment, lack of affordable housing and other marginalizing factors, increasingly oppresses our inner city children, families and communities within and across Toronto; and Whereas, research by the TDSB and respected community organizations demonstrates that wrap-around supports provided by comprehensive programs such as Model Schools for InnerCities are having an impressive impact on improving children’s learning and well- being; and Whereas, the Learning Centres model is predicated on rearranging resources so that our schools are well-supported and highly responsive to the needs of their communities, and superintendents and school administrators are better positioned to identify teaching and learning supports needed to improve student learning outcomes; Therefore, be it resolved: That the Board establish a task force, to include representatives from community agencies, universities, government and individuals noted for their contributions to equity;

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appropriate staff as designated by the Director; a minimum of five trustees; and representatives from relevant Community Advisory Committees: (i) To carry out a comprehensive audit of all current TDSB initiatives and programs intended to improve outcomes for marginalized and under-served students living in urban poverty. This to include structure, funding and delivery of said programs;

(ii) To examine relevant data and research from both the TDSB and external organizations to identify exemplary programs and initiatives that support student learning and well-being, both directly and through the effective engagement of parents and community;

(iii) To use student achievement data to provide a quantitative and comprehensive report that speaks to changes in achievement through ten years of model schools;

(iv) To make recommendations to the Board in early April 2017 regarding:

- modifications, and/or consolidation/rationalization and/or coordination of TDSB policies, programs, practices, procedures and processes so as to deliver and enhance supports for students living with the effects of poverty; - development of engagement principles for anchoring the school in the community and the community in the school, as well as practices to guide school administrators and staff in learning about and building deep relationships with the community they serve. Trustee Stiles, seconded by Trustee Laskin, moved in amendment: That “the Board establish a task force” be changed to “the Director establish a task force”. The amendment was carried. The main motion, as amended was carried. Trustee Cary-Meagher, seconded by Trustee Chadwick, moved: That Trustees Arp, Brown, Cary-Meagher, Ford, Gough, Malik, Moise, Shan, Stiles and Story be appointed to serve on the Inner City Task Force for a term ending November 30, 2016. The motion was carried. 24. Planning and Priorities Committee, Report No. 57, June 15, 2016 (Items 2, 3 and 5)

Trustee Laskin, seconded by Trustee Chadwick, moved: That Items 2, 3 and 5 (Declarations of Surpus Properties: Buttonwood Hill, McNicoll, Silver Creek, Sir Robert L. Borden BTI and Thistetown [2853], Closure of Nelson A. Boylen Collegiate Institute and Surplus Declaration [2826] and Pupil Pupil Accommodation Review for Danforth Collegiate and Technical Institute, East York Alternative Secondary School, East York Collegiate Institute, Eastdale Collegiate Institute, Eastern Commerce Collegiate Institute, Greenwood Secondary School, Monarch Park Collegiate Institute, Riverdale Collegiate Institute, 10 G03(r:\secretariat\staff\g04\02\160622.doc)sec.1530

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School of Life Experience and Subway Academy 1: Response to Recommendations of Pupil Accommodation Review Committee [2819], respectively) of Report No. 57 of the Planning and Priorities Committee be approved. re Item 2, Declarations of Surplus Properties: Buttonwood Hill and Thistletown [2863] (see page 49) Trustee Ford, seconded by Trustee Kandavel, moved in amendment: That consideration of Part (b) be postponed until after the election of a trustee for Ward 5. The motion to postpone consideration was defeated. The part (b) re Buttonwood was defeated on a recorded vote (see Recorded Vote 76, page 12). Student Trustee Al Rubaie voted against. Part (e) was carried on a recorded vote (see Recorded Vote 77, page 12). Student Trustee Al Rubaie voted against. Part (f) was carried on a recorded vote (see Recorded Vote 78, page 12). The motion, as amended, was carried.

25. Resolution Into Committee of the Whole (Private)

At 10:28 p.m., on motion of Trustee Laskin, seconded by Trustee Shan, the regular meeting resolved into Committee of the Whole (Private) to continue consideration of matters on the private agenda of the Committee of the Whole.

26. Reconvene

At 10:39 p.m., the regular meeting reconvened.

27. Committee of the Whole (Private), Report No. 115, June 22, 2016 (see page 13)

Trustee Chadwick, seconded by Trustee Moise, moved: That Item 13 of Report No. 115 of the Committee of the Whole (Private) be adopted.

The motion was carried.

28. Adjournment

At 10:40 p.m. on motion of Trustee Stiles, seconded by Trustee Moise, the meeting adjourned.

Robin Pilkey Chair

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Summary of Recorded Votes

Recorded Recorded Recorded Trustee Vote 76 Vote 77 Vote 78 (see pg. (see pg. (see pg. 11) 11) 11) Arp N Y Y Brown N Y Y Cary-Meagher N Y Y Chadwick Y Y Y Ford N N N Gershon N Y Y Glover N N Y Gough N Y Y Kandavel N Y Y Laskin Y Y Y Lister Y Y Y Malik N Y Y Moise N Y Y Pilkey * Y Y Shan N Y Y Smith A A A Stiles N Y Y Story N Y Y Tonks N Y Y Wong N Y Y Total Y 3 17 18 Total N 15 2 1 Total A and C 1 1 1

Y Vote in favour N Vote against A Absent * No vote cast (the Chair). The Board’s Bylaws, Section 28.5 states: “The chair may vote once on each motion under consideration.” N* No vote cast. The Board’s Bylaws, Section 28.3 states: A member, except the chair, who is present and who fails to vote on a motion shall be deemed to have voted against the motion. C Absent due to declaration of a possible conflict of interest

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Committee of the Whole (Private), Report No. 115, June 22, 2016

Committee of the Whole (Private)

Report No. 115, June 22, 2016

A meeting of the Committee of the Whole (Private) was convened at 2:07 p.m. on Wednesday, June 22, 2016, in the Boardroom, 5050 Yonge Street, Toronto, with Jennifer Arp, presiding.

The following members were present: Trustees Jennifer Arp, Alexander Brown, Sheila Cary-Meagher, Jerry Chadwick, Tiffany Ford, Gerri Gershon, Chris Glover, Pamela Gough, Parthi Kandavel, Shelley Laskin, Ken Lister, Ausma Malik, Chris Moise, Robin Pilkey, Neethan Shan, David Smith, Marit Stiles, Jennifer Story, Chris Tonks and Manna Wong. Trustee Smith participated by electronic means. Trustees Kandavel and Shan participated for part of the meeting by electronic means and for part in person.

1. Declarations of Possible Conflict of Interest

Trustees Brown and Cary-Meagher declared possible conflicts of interest with regard to Items 8 to 10. Trustee Brown is a member of the Ontario Secondary School Teachers’ Federation and Trustee Cary-Meagher has a daughter who is a member of the Ontario Secondary School Teachers’ Federation, District 12. The trustees were not present for the discussion or vote on the matter for which they declared a conflict.

2. Planning and Priorities Committee, Report No. 56 (Private), May 18, 2016

The Committee considered Report No. 56 (Private) of the Planning and Priorities Committee (as shown in the private minutes of the Committee of the Whole).

The Committee of the Whole (Private) RECOMMENDS that Report No.56 (Private) of the Planning and Priorities Committee (as shown in the private minutes of the Committee of the Whole) be adopted. Including:

Three-year Capital Budget Plan

(a) That the balanced Three-Year Capital Budget Plan, as presented, be approved;

(b) That the Toronto Lands Corporation be instructed to remove the following four properties from the surplus inventory list and return them for the Toronto District School Board’s operating purposes:

(i) Boyne River Outdoor Education Centre, (ii) Castlebar PS, (iii) Sir Sandford Fleming Academy, (iv) The severed 2.13 acres of the Bannockburn Public School site;

(c) That the recommendations of the three-year capital budget plan become public when approved and that the Communications and Public Affairs Office update the information on the Board’s website.

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Committee of the Whole (Private), Report No. 115, June 22, 2016

3. Staff Changes

The Committee considered a report from staff (as shown in the private minutes of the Committee of the Whole) presenting staff changes.

The Committee of the Whole (Private) RECOMMENDS that the staff changes be approved.

4. Appointment of System Planning Officer [2886]

The Committee considered a report from staff (as shown in the private minutes of the Committee of the Whole) presenting an appointment to the position of System Planning Officer.

The Committee of the Whole RECOMMENDS that Andrew Gowdy be appointed to the position of System Planning Officer effective June 22, 2016.

5. Selections, Transfers and Placements of Principals and Vice-principals

The Committee considered a report from staff (as shown in the private minutes of the Committee of the Whole) presenting selections, transfers and placements of principals and vice-principals for approval.

The Committee of the Whole RECOMMENDS that the selections, transfers and placements of principals and vice-principals be approved.

6. Private Personnel Matter

The Committee considered a report from staff (as shown in the private minutes of the Committee of the Whole) regarding a private personnel matter.

The Committee of the Whole (Private) RECOMMENDS that a private personnel matter (as shown in the private minutes of the Committee of the Whole) be approved.

7. Negotiations Steering Committee, Report No. 31, June 15, 2016

The Committee considered Report No. 31 (Private) of the Negotiations Steering Committee (as shown in the private minutes of the Committee of the Whole).

The Committee of the Whole (Private) RECOMMENDS that Report No. 31 (Private) of the Negotiations Steering Committee be received.

8. Negotiations Steering Committee, Report No. 32, June 21, 2016

The Committee considered Report No. 32 of the Negotiations Steering Committee (as shown in the private minutes of the Committee of the Whole).

The Committee of the Whole (Private) RECOMMENDS that Report No. 32 of the Negotiations Steering Committee be adopted.

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Committee of the Whole (Private), Report No. 115, June 22, 2016

9. Private Legal Matter

The Committee heard an update on a private legal matter (as shown in the private minutes of the Committee of the Whole).

The Committee of the Whole (Private) RECOMMENDS that the private legal matter be received.

10. Private Property Matter

The Committee heard an update on a private property matter (as shown in the private minutes of the Committee of the Whole).

The Committee of the Whole (Private) RECOMMENDS that the private property matter be received

11. Private Personnel Matter

The Committee considered a report from staff (as shown in the private minutes of the Committee of the Whole) presenting information on a private personnel matter.

The Committee of the Whole (Private) RECOMMENDS that the private personnel matter be approved.

12. Private Matter

The Committee considered a report from staff (as shown in the private minutes of the Committee of the Whole) presenting information on a private matter.

The Committee of the Whole (Private) RECOMMENDS that the private matter be received.

13. Private Personnel Matter

The Committee heard an update (as shown in the private minutes of the Committee of the Whole) presenting information on a private personnel matter.

The Committee of the Whole (Private) RECOMMENDS that the private personnel matter be received.

Jennifer Arp Chair of the Committee

Adopted June 22, 2016 (see pages 2 and 11)

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Action Plan for an Integrated Equity Framework

Report No. [06-16-2888]

TORONTO DISTRICT SCHOOL BOARD

DEVELOPMENT OF AN ACTION PLAN FOR A TORONTO DISTRICT SCHOOL BOARD INTEGRATED EQUITY FRAMEWORK

TO Regular Meeting 22 June 2016 Day Month 2007 RECOMMENDATION IT IS RECOMMENDED that the Director report to the Board in October 2016 on the development of an Action Plan for Integrated Equity Framework, as described in the report, that will guide the Board’s strategic efforts. STRATEGIC Make every school an effective school. DIRECTION Build leadership within a culture of adaptability, openness and resilience. Form strong and effective relationships and partnerships. Identify disadvantage and intervene effectively. RATIONALE The Toronto District School Board is committed to creating an equitable school system where the achievement and well-being of every student is fostered through rich, culturally authentic learning experiences in diverse, accepting environments where all are included, every voice is heard, every experience is honoured. Over the last few months, the Board has been engaged in discussions regarding a Strategic focus for the Board’s work over the next few years. The commitment to Equity emerged as the priority in each of these discussions. This action plan will include the following components:  Budget and Policy  School Improvement Process  Programs and Professional Learning  Secondary Program Review  Inclusion and Special Education We believe that ensuring equitable and inclusive learning opportunities for all our students is a moral imperative, because we understand that education is the most critical factor in an individual’s ability to fulfill his or her potential. Our commitment to Equity is clearly articulated in the very first Guiding Principle of the Board’s recently adopted Learning Centres Strategy: “Improve student achievement and well-being, and ensure equitable access 18 G03(r:\secretariat\staff\g04\02\160622.doc)sec.1530

Toronto District School Board June 22, 2016

Action Plan for an Integrated Equity Framework

and outcomes.” The Learning Centres are an important first step toward fulfilling our Equity commitment. It will be the work of every staff member in the Board, not only at the system level but, linked to the School Improvement Process, in each and every school to engage in challenging conversations to determine what needs to change in order to make this commitment a reality for every student. But continuing to move the Toronto District School Board forward will require a transformative shift that aligns and anchors all aspects of our organizational culture and operations in a comprehensive, integrated framework, built around a common set of Equity goals for the entire system, and implemented within the context of each school and central department’s specific needs and culture. Currently, broad-based, systematic efforts to embed Equity as the foundational principle into all of the Board’s operations, policies, structures, procedures, programs, and practices are sometimes weakened by a lack of consistency in their implementation within various domains and silos across the system. Having said this, there are many successes across the system that can be leveraged to support this work moving forward. Lending urgency to this undertaking is the timely confluence of several key Equity-related initiatives upcoming or currently in progress at both the policy and program levels, which, taken together, have the potential to significantly impact how this system serves our students for years to come. In addition to the Learning Centres initiative, these include OGAP 2.0, a comprehensive new Opportunity Gap Action Plan for 2016-2019, as well as pending Board approval, the re-constitution of the Inner City Taskforce. In terms of policy, there is the development of a Board Policy on The Celebration of Significant Cultural Observances. Most critically, the Board’s current Equity Policy must be updated to align with Legislative changes in the Education Act as described in the Ministry’s 2013 Policy/Program Memorandum No. 119. There has also been discussion to engage in Budget discussions in the fall that support the Board’s commitment to Equity. Aligning these key initiatives within an Integrated Equity Framework will ensure that they set the Board on a consistent, coherent course. This action plan will engage our communities and our Board in a process that will lead to improved achievement and well-being for all students. We recognize that to accomplish this will not be the work of a day or indeed a single year. Staff are therefore seeking the Board’s 19 G03(r:\secretariat\staff\g04\02\160622.doc)sec.1530

Toronto District School Board June 22, 2016

Action Plan for an Integrated Equity Framework

direction to undertake a comprehensive, system-wide Equity evaluation and strategic planning process to support the development of a Integrated Equity Framework with a phased multi-year implementation plan. FROM Director of Education, John Malloy at [email protected] or 416-397-3180.

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Toronto District School Board June 22, 2016

Program and School Services Committee, Report No. 54 , June 8, 2016

Program and School Services Committee

Report No. 54, June 8, 2016

TO Regular Meeting Date: June 22, 2016

MEETING A meeting of the Program and School Services Committee convened on Wednesday, June 8, 2016 from 5:04 to 8:14 p.m. in Committee Room A, 5050 Yonge Street, Toronto, Ontario, with Parthi Kandavel presiding.

ATTENDANCE The following members were present: Trustees Parthi Kandavel (Chair), Alexander Brown, Pamela Gough and Jennifer Story. Regrets were received from Trustee Manna Wong. Also present were Trustees Jennifer Arp, Sheila Cary-Meagher, Gerri Gershon, Ken Lister and Robin Pilkey. Trustees Gershon and Lister participated by electronic means. Trustee Brown participated for part of the meeting by electronic means and for part in person.

Two vacancies were created on the Program and School Services Committee following the deaths of Trustees Sheila Ward and Howard Kaplan on February 17 and April 11, 2016, respectively.

The Committee decided to report and recommend as follows:

Part A: Committee Recommendations

1. New Representative for the Brain Injury Society of Toronto on SEAC

The Committee considered a report from the Special Education Advisory Committee (see PSSC:055A, page 7) presenting a recommendation for a new representative for the Brain Injury Society of Toronto on SEAC, following the resignation of the BIST representative, Michelle McDonald .

On motion of Trustee Gough, the Program and School Services Committee RECOMMENDS that Cynthia Sprigings be appointed to the Special Education Advisory Committee as the representative for the Brain Injury Society of Toronto for a term ending November 30, 2018.

2. Acknowledgement of Ancestral Lands/Territories by Schools The Committee considered a report from the Aboriginal Community Advisory Committee (see PSSC:055A, page 19) presenting a recommendation regarding the acknowledgement of ancestral lands by schools.

On motion of Trustee Gough, the Program and School Services Committee RECOMMENDS:

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Toronto District School Board June 22, 2016

Program and School Services Committee, Report No. 54 , June 8, 2016

(a) That all schools in the Toronto District School Board acknowledge the ancestral lands/territories at the beginning of each school day;

(b) That the Aboriginal Education Centre provide each school with the tools and guidelines to facilitate this protocol in a respectful manner.

3. Anti-Racism and Anti-Oppression Training The Committee considered a report from the Equity Policy Advisory Committee (see PSSC:055A, page 25) presenting its support for the motion regarding anti-racism and anti-oppression training through an equity lens for trustees and executive staff.

On motion of Trustee Arp, the Program and School Services Committee RECOMMENDS:

(a) That members of the Equity Policy Advisory Committee and others be engaged in the next steps of the process;

(b) That coaches from the four learning centres begin the training as an immediate priority;

(c) That anti-racism and anti-oppression training with an equity lens for teaching staff and administrators be prioritized;

(d) That an effective transparent accountability mechanism be built into the feasibility of the training.

4. Enrolment in French Immersion/Extended French Programs 2016-17 [2837] The Committee considered a report from staff (see PSSC:055A, page 29) presenting an update on enrolment in French Immersion and Extended French programs for 2016-17.

Committee’s recommendation or action regarding the staff recommendation: Concur Refer Amend Postpone consideration (defer) Disregard Other (refer without recommendation)

On motion of Trustee Story, the Program and School Services Committee RECOMMENDS that the report be received.

5. Update on the Implementation of the Schools First: Child Care Capital Retrofit Policy [2856] The Committee considered a report from staff (see PSSC:055A, page 43) presenting an update on the expansion and/or enhancement of child care centes in schools.

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Toronto District School Board June 22, 2016

Program and School Services Committee, Report No. 54 , June 8, 2016

Committee’s recommendation or action regarding the staff recommendation: Concur Refer Amend Postpone consideration (defer) Disregard Other (refer without recommendation)

On motion of Trustee Gough, the Program and School Services Committee RECOMMENDS that the report be received.

6. Re-establishment of the Inner City Task Force On motion of Trustee Arp, on behalf of Trustee Cary-Meagher, as amended by Trustee Kandavel, the Program and School Services Committee RECOMMENDS:

Whereas, it has been ten years since the Board established the Inner City Task Force to make recommendations which led to the creation of the Model Schools for InnerCities program; and

Whereas, the Toronto District School Board receives Provincial funding through a diverse array of grants aimed at supporting marginalized children and youth in inner- city communities by mitigating against the barriers they face, including poverty and racialization, to improve their learning and well-being; and

Whereas, the Board may not be maximizing the impact of the Provincial funding it receives because these supports are delivered through various departments in a patchwork of isolated programs and initiatives that are not coordinated across the system and often have overlapping mandates; and

Whereas, in addition, the Board may not be realizing the full potential of opportunities to work jointly with Provincial ministries, other levels of government, external organizations and community groups on shared goals; and

Whereas, over the last decade a wealth of data from different levels of government, recognized community organizations and the TDSB itself, reveals the significant rise of urban poverty, which, along with precarious employment, lack of affordable housing and other marginalizing factors, increasingly oppresses our inner city children, families and communities within and across Toronto; and

Whereas, research by the TDSB and respected community organizations demonstrates that wrap-around supports provided by comprehensive programs such as Model Schools for Inner Cities are having an impressive impact on improving children’s learning and well-being; and

Whereas, the Learning Centres model is predicated on re-arranging resources so that our schools are well-supported and highly responsive to the needs of their communities, and superintendents and school administrators are better positioned to identify teaching and learning supports needed to improve student learning outcomes;

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Toronto District School Board June 22, 2016

Program and School Services Committee, Report No. 54 , June 8, 2016

Therefore, be it resolved:

That the Board establish a task force, to include representatives from community agencies, universities, government and individuals noted for their contributions to equity; appropriate staff as designated by the Director; a minimum of five trustees; and representatives from relevant Community Advisory Committees, to:

(i) carry out a comprehensive audit of all current TDSB initiatives and programs intended to improve outcomes for marginalized and underserved students living in urban poverty. This to include structure, funding and delivery of said programs;

(ii) examine relevant data and research from both the TDSB and external organizations to identify exemplary programs and initiatives that support student learning and well- being, both directly and through the effective engagement of parents and community;

(iii) use student achievement data to provide a quantitative and comprehensive report that speaks to changes in achievement through ten years of model schools;

(iv) Make recommendations to the Board in early April 2017 regarding:

- Modifications, and/or consolidation/rationalization and/or coordination of TDSB policies, programs, practices, procedures and processes so as to deliver and enhance supports for students living with the effects of poverty;

- Development of engagement principles for anchoring the school in the community and the community in the school, as well as practices to guide school administrators and staff in learning about and building deep relationships with the community they serve.

At the Committee meeting, Part (iii) was added on amendment of Trustee Kandavel.

7. Pathways in the Alternative School System On motion of Trustee Story, on behalf of Trustee Malik, as amended by Trustee Story, the Program and School Services Committee RECOMMENDS:

Whereas, the Alternative Schools Advisory Committee established since the early 1990s has thrived within the Greater Toronto Area (GTA) providing invaluable programming at the elementary, middle and secondary school level; and

Whereas, ongoing support that adds depth to programming, an expansion of resources including personnel and infrastructure is much needed to support the demand for these schools across the GTA; and

Whereas, the following is in keeping with the vision and mandate of the TDSB by addressing and providing avenues to serve students and families that need access coming from diverse segments of the population in all parts of the city; and

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Toronto District School Board June 22, 2016

Program and School Services Committee, Report No. 54 , June 8, 2016

Whereas, current barriers include the lack of robust pathways from middle school to secondary school, limitations based on entry requirements, geography, lottery and such; and

Whereas, at the present time several Alternative programs and schools within the TDSB are facing wait lists with families and children being subjected to random selection through lottery; and

Whereas, there might be an opportunity to build capacity through formal and informal training of administrative staff with an emphasis on expanding access and pathways to students and families that could benefit the most;

Therefore, be it resolved:

That the Director:

(i) research and plan in consultation with appropriate stakeholders including ASAC to find ways to minimize and remove barriers to access by creating pathways in the alternative school system within the TDSB. That is, the creation of additional seamless path from K-12 in the alternative system that includes the elementary, middle school and secondary school levels;

(ii) proactively explore the expansion and variety of alternative programs and schools including staffing (teaching, support and administration) to support enrolment demands and interest from the community through active consultation and review with ASAC on an ongoing basis;

(iii) plan in partnership with ASAC for future growth through research, development in teaching, learning and professional development at all levels of management within the system. That is, Executive and all levels of management (Principals, Superintendents and others);

(iv) provide opportunities for input by students, staff at alternative schools, trustees and alumni students and parents;

(v) present a report on (i) to (iv) above to the Program and School Services Committee, for action and completion within school year 2016-17.

At the Committee meeting Part (iv) was added on amendment of Trustee Story.

8. Student Discipline On motion of Trustee Brown, on behalf of Trustee Chadwick, the Program and School Services Committee RECOMMENDS:

Whereas, one of the duties of trustees is to adjudicate appeals of suspensions and expulsion hearings; and

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Toronto District School Board June 22, 2016

Program and School Services Committee, Report No. 54 , June 8, 2016

Whereas, it is important for trustees, the system and the public to understand what happens to a student who is expelled; and

Whereas, at present there is no reporting mechanism that provides information about the outcomes of the caring and safe schools program;

Therefore, be it resolved:

That the Director present an annual report to the Program and School Services Committee in the fall cycle of meetings on the student discipline decision-making and expulsion hearing process and the student transition experience into and out of the caring and safe school program. The type of information being sought on an annual basis to include; but not be limited to:

(i) What professional supports and development/training are provided to administrators related to preparation for expulsion hearings;

(ii) Average length of a placement within the caring and safe schools program of a student who has been expelled;

(iii) Credit accumulation rates of students while in the caring and safe schools program;

(iv) Credit accumulation rates of students to the completion of their high school careers after they have transitioned out of the caring and safe schools program;

(v) Credit accumulation rates of students to the completion of their high school careers after they have been expelled from one school only;

(vi) Graduation rate of students who have been expelled from one school only;

(vii) Graduation rate of students who have been expelled from all schools of the board;

(viii) Formal discipline rate history of pupils who have completed the caring and safe schools program to the completion of their high school careers after exiting the program;

(ix) Formal discipline rate history of pupils who have been expelled from one school only to the completion of their high school careers after that expulsion;

(x) A summary of the resources and support; both academic and non-academic provided to students in the caring and safe schools program.

9. Safe Environments for Active School Transportation On motion of Trustee Gough, the Program and School Services Committee RECOMMENDS:

Whereas, the Board adopted an Active, Safe and Sustainable Transportation Charter in 2013; and

Whereas, Dr. Linda Rothman and her colleagues at the Hospital for Sick Children and York University have conducted extensive research on the factors involved in the safety of children who

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Toronto District School Board June 22, 2016

Program and School Services Committee, Report No. 54 , June 8, 2016 walk to school in the Toronto District School Board, involving more than 100 schools since 2011; and

Whereas, active school travel programs throughout the board should be informed as widely as possible by this valuable research;

Therefore, be it resolved:

That Dr. Linda Rothman be invited to present her research to the next meeting of the Program and School Services Committee, or at her earliest convenience.

Part B: Information Only

10. Early Years Advisory Committee Report, May 9, 2016 On motion of Trustee Story, the Committee received the Early Years Advisory Committee report, May 9, 2016 (see PSSC:055A, page 1).

11. Inner City Advisory Committee Report, May 19, 2016 On motion of Trustee Story, the Committee received the Inner City Advisory Committee report, May 19, 2016 (see PSSC:055A, page 3).

12. Special Education Advisory Committee Report, May 2, 2016 On motion of Trustee Gough, the Committee received the Special Education Advisory Committee report, May 2, 2016 (see PSSC:055A, page 7).

13. Community Use of Schools Advisory Committee Report, May 3, 2016 On motion of Trustee Story, the Committee received the Community Use of Schools Advisory Committee report, May 3, 2016 (see PSSC:055A, page 13).

14. Parent Involvement Advisory Committee Report, May 19, 2016 On motion of Trustee Story, the Committee received Parent Involvement Advisory Committee report, May 19, 2016 (see PSSC:055A, page 15).

15. Aboriginal Community Advisory Committee Report, May 24, 2016 On motion of Trustee Gough, the Committee received the Aboriginal Community Advisory Committee report, May 24, 2016 (see PSSC:055A, page 19).

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Toronto District School Board June 22, 2016

Program and School Services Committee, Report No. 54 , June 8, 2016

16. French-as-a-Second-Language Advisory Committee Report, May 10, 2016 On motion of Trustee Story, the Committee received the French-as-a-Second-Language Advisory Committee report, May 10, 2016 (see PSSC:055A, page 21).

17. Equity Policy Advisory Committee Report, May 5, 2016 On motion of Trustee Arp, the Committee received the Equity Policy Advisory Committee report, May 5, 2016 (see PSSC:055A, page 25).

18. Alternative Schools Community Advisory Committee, May 17, 2016 On motion of Trustee Story, the Committee received the Alternative Schools Community Advisory Committee report, May 17, 2016 (see PSSC:054A, page 27).

19. Changes to the Ontario Curriculum Following the Premier’s Response to the Truth and Reconciliation Report On motion of Trustee Gough, the Committee received an oral update from staff on changes to the Ontario curriculum following the Premier’s response to the Truth and Reconciliation report.

20. Report No. 11, Health and Mental Well-being Committee On motion of Trustee Gough, the Committee received the report No. 11 of the Health and Mental Well- being Committee (May 31, 2016 (see PSSC:055A, page 75) including:  Green Communities Canada: Built for Walking: Safe Environments for Active School Transportation  Toronto Public Health: Lyme Disease  PR537, Head Lice (Pediculosis): Update

Part C: Ongoing Matters

21. Postponed Matters The Committee postponed consideration of the following to the next meeting:

 Phase Two Regulatory Changes Under the Child Care and Early Years Act [2860]

SUBMITTED BY Parthi Kandavel Chair of the Committee

Adopted June 22, 2016 (see page 5)

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

Finance and Accountability Committee

Report No. 12, June 15, 2016

TO Regular Meeting Date: June 22, 2016

MEETING A meeting of the Finance and Accountability Committee was convened on Wednesday, June 15, 2016 from 3:02 to 5:07 p.m. in Committee Room A, Main Floor, 5050 Yonge Street, Toronto, Ontario, with Marit Stiles presiding.

ATTENDANCE The following members were present: Trustees Marit Stiles (Chair), Sheila Cary-Meagher, Shelley Laskin, Ken Lister and Ausma Malik. Regrets were received from Trustee Tiffany Ford. Also present were Trustees Gerri Gershon, Pamela Gough and Jennifer Story.

A vacancy was created on the Finance and Accountability Committee following the resignation of Michael Ford on May 4, 2016.

The Committee decided to report and recommend as follows:

Part A: Committee Recommendations

1. Contract Awards, Operations [2880]

The Committee considered a staff report (see FAC:060A, page 1) presenting contract awards The Committee received the contracts in Appendix A and approved the contracts in Appendix B.. Committee’s recommendation or action regarding the staff recommendation:

Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Laskin, the Finance and Accountability Committee RECOMMENDS that the contracts on Appendix C, as presented in the report, be approved.

2. Contract Awards, Facilities [2879]

The Committee considered a staff report (see FAC:060A, page 15) presenting contract awards. The Committee received the contracts in Appendix A and approved the contract in Appendix B.

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

Committee’s recommendation or action regarding the staff recommendation:

Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Cary-Meagher, the Finance and Accountability Committee RECOMMENDS that the report be received.

3. Contract Awards, Summer Approval Process 2016 [2883]

The Committee considered a report from staff (see FAC:060A, page 27) presenting information the contract approval process during the summer period.

Committee’s recommendation or action regarding the staff recommendation:

Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Laskin, the Finance and Accountability Committee RECOMMENDS that the report be received.

4. Receipt of Section 37 Funds From City of Toronto to Fund Improvements at James S Bell Junior Middle School [2884]

The Committee considered a report from staff (see FAC:060A, page 29) presenting information on proposed improvements at James S Bell Junior Middle School, secured through funding from the City of Toronto by way of Section 37 of the Planning Act .

Committee’s recommendation or action regarding the staff recommendation:

Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Malik, the Finance and Accountability Committee RECOMMENDS:

(a) That $105,000 received from the City of Toronto under Section 37 of the Planning Act be used to fund costs related to resurfacing of the running track at James S Bell Junior Middle School;

(b) That the Director be authorized to enter into a community use agreement with the City of Toronto for a period of five years with regard to the improvements to the running track at James S Bell Junior Middle School.

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

5. York Memorial Collegiate Institute: Tieback Agreement to Accommodate Eglinton Crosstown Light Rail Transit [2885]

The Committee considered a report from staff (see FAC:060A, page 39) presenting information on a proposed agreement with Metrolinx to access land at York Memorial Collegiate Institute.

Committee’s recommendation or action regarding the staff recommendation:

Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Cary-Meagher, the Finance and Accountability Committee RECOMMENDS:

(a) That the Director be authorized to negotiate and enter into a temporary tieback easement agreement with Metrolinx for approximately 0.2 acres or 820m2 of land at York Memorial Collegiate Institute for a period of three years to support the construction of the Eglinton Crosstown light rail transit project;

(b) That the Toronto Lands Corporation be directed to negotiate the license fee amount associated with the tieback agreement.

6. Replacement of Avondale Public School and Avondale Elementary Alternative School Incorporating Child Care Facility: Tender Award [2864]

The Committee considered a report from staff (see FAC:060A, page 43) presenting information on a tender award regarding Avondale Public School and Avondale Elementary Alternative School.

Committee’s recommendation or action regarding the staff recommendation:

Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Cary-Meagher, as amended by Trustee Laskin, the Finance and Accountability Committee RECOMMENDS:

(a) That the Bondfield Construction Co. Ltd. be awarded a contract for the construction of the replacement of Avondale Public School and Avondale Elementary Alternative School and a child care centre with a total floor space of 64,794 square feet (56,478 school plus 8,316 child care), to accommodate 553 pupil places and 62 child care spaces in the amount of $14,046,000 plus HST;

(b) That although there has been discussion at the City-School Boards Advisory Committee on an expedited process for TDSB site plan approvals, that the Chair request a meeting with the Mayor’s Office to find a solution to the issues the TDSB is experiencing with regard to school site plan approvals.

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

Staff had recommended that Part (a) be approved.

7. Replacement of George Webster Elementary School: Tender Award [2857]

The Committee considered a report from staff (see FAC:060A, page 49) presenting information on a tender award regarding George Webster Elementary School.

Committee’s recommendation or action regarding the staff recommendation:

Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Cary-Meagher, the Finance and Accountability Committee RECOMMENDS that Torcom Construction Inc. be awarded a contract for the construction of the replacement of George Webster Elementary School, including a parenting and family literacy centre, a pediatric clinic and a child care centre with a total floor space of 91,624 square feet, to accommodate 848 pupil places in the amount of $ 14,000,000 plus HST.

8. Peckham Centre/Pleasant Public School: Easement [2869]

The Committee considered a report from staff (see FAC:060A, page 55) presenting information on a proposed agreement.

Committee’s recommendation or action regarding the staff recommendation:

Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Lister, the Finance and Accountability Committee RECOMMENDS that an easement agreement, in favour of the purchaser of the surplus land at Peckham Centre/Pleasant Public School, over the retained lands at Peckham Centre/Pleasant Public School, for the purpose of receiving surface drainage from the rear portion of the surplus lands, as presented in the report, be approved.

Part B: Information Only

No matters to report

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

Part C: Ongoing Matters

No matters to report

SUBMITTED BY Marit Stiles Committee Chair

Adopted June 22, 2016 (see page 5)

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

Contract Awards [2683]

As presented to the Finance and Accountability Committee on June 15, 2016 (see page 30). In accordance with the Board's policy P017, Purchasing, the attached charts present contracts for receipt or approval, as appropriate.

Contracts related to the Board’s Facility Services function are presented separately to the Operations and Facilities Management Committee.

The recommended suppliers and the term of each contract are shown in the attached charts. Chart 1 outlines contracts requiring Board approval. The amounts shown are based on the estimated annual consumption unless indicated otherwise. Actual amounts depend on the volume of products/services actually used during the term of the contract.

Funding sources are identified for each award listed.

The Process

Purchasing and Distribution Services, where possible, invited bids from a minimum of three firms. Requirements expected to exceed $100,000 were also posted on two electronic bulletin boards (Merx and BiddinGo) to facilitate broader public access.

The lowest cost bid is accepted where quality, functional, safety, environmental and other requirements are met. Every effort is made to include input from the users in the development of specifications and the evaluation process. Copies of all bids received and detailed information regarding all recommended awards are available in the Purchasing and Distribution Services Department.

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

Chart 1: Contract Awards Provided for Information (contracts over $50,000 and up to $175,000)

Low Bid/ No. of Estimated User/Budget Holder Recommended Projected Start/End Customer Products/Services Details Ward Highest Objections Bids Annual School/Department Supplier Date of Contract Involvement Score Rec’d Amount

IT Technical Support Services – resource required to migrate/upgrade Infotek 46 web applications from current Consulting May 2016/ October 1 IT Services web environment to Windows 2012 N/A N/A $60,000 Services 2016 Purchasing & R2/IIS 8.5 . Resource selected from N/A N/A IT Services Board approved Vendor of Record staff list.

Continuing Continuing 1,036,500 copies of Fall 2016 Education Metroland Media “Learn4Life” Brochures 1 Department& 2 Education No 4 $110,990 Purchasing (printing/binding/mail prep) N/A Group Ltd. Yes August, 2016 Department SM16-211T Services staff

Annual Client Services Desk (CSD) BMC Software July 1, 2016 / 3 IT Services Remedy AR System Maintenance & N/A N/A N/A Sole $99,302 IT Services Canada Inc. June 30, 2017 Support. Source

Annual Learning Management Sole September 2016 / 4 IT Services System (Key to Learn) Maintenance N/A OpenText N/A N/A $120,000 IT Services Source August 2017 & Support.

Adoption of the Ontario Tenders Portal (OTP) – modernizing the procurement process though use of June 2016 / Purchasing 5 Purchasing Services technology. N/A BravoSolution N/A N/A N/A $0 May 2021 Services Province of Ontario Vendor of Record Arrangement OSS#00377058

1 Cost of distribution via Canada Post is not included - that cost is anticipated to be approximately $146,000

Chart 2: Contracts Requiring Finance and Accountability Committee Approval (contracts over $175,000 and up to $250,000

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

Low Bid/ No. of User/Budget Holder Recommended Estimated Annual Projected Start/End Customer Products/Services Details Ward Highest Objections Bids School/Department Supplier Date of Contract Involvement Score Rec’d Amount

Provision of various Health & Purchasing & Distribution Centre Mister Chemical July 2016 / June 1 Safety related Products N/A Yes No 7 $64,000 Distribution Stock Ltd. 2020 SS16-176P Centre Staff

Gymnasium End Wall Padding Apple Athletic May 2016 / March Purchasing Products 2018 Services staff 2 All Schools AS13-059T N/A Yes No 4 $111,655

Exercising contract extension option.

Chart 3: Contracts Requiring Board Approval (contracts over $250,000 and Consulting Services over $50,000)

Business Development & CMAS-Business Gemini Creative Sole April 2016 / March Community 1 Development& Child Minding Consulting” 116,000 Solutions Inc. Source 2019 Community Services N/A N/A N/A Services

Purchasing & Distribution Centre Provision of Gloves – various types July 2016 / June 2 N/A Wayne Safety Inc. Yes No 16 $309,100 Distribution Stock SS16-175P 2020 Centre Staff All Schools and Telus TDSB Corporate Smartphone Plan June 2016 to Purchasing & IT 3 Administrative N/A Communications Yes N/A N/A $2,645,596 extension. December 2017 Services staff Centres Company

For the Board’s decision, see page 5

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

Contract Awards, Facilities [2687]

The recommended suppliers and the term of each contract are shown in the attached charts. Chart 1 outlines contract awards provided for information; Chart 2 outlines contracts requiring Operations and Facilities Management Committee approval; and Chart 3 outlines contracts requiring Board approval. The amounts shown are based on the estimated annual consumption unless indicated otherwise. Actual amounts depend on the volume of products/services actually used during the term of the contract.

Chart 4 is a summary of contract awards for selected Facility Service projects for the period September 2015 to date.

Funding sources are identified for each award listed.

The Process

Contractors bidding on Board construction/maintenance projects must be pre-qualified. Consideration is given to bonding ability, financial stability, depth of experience, references, on-site safety record, and proof of union affiliation (applies to projects less than $1.5 million or additions less than 500 square feet). Issuing a market call to pre-qualify is periodically advertised in Daily Commercial News and two electronic bulletin boards (Merx and BiddinGo) to facilitate broader public access.

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

Chart 1: Facilities Contract Awards Provided for Information (over $50,000 and up to $500,000)

No. of User/Budget Holder Recommended Low Bid / Object- Total Contract Projected Start/End Customer Products/Services Details Ward Bids Funding Source School/Department Supplier Highest Score ions Date of Contract Involvement Rec’d Amount

MECHANICAL

Asbestos Removal- York Memorial CI. Asbestos Containing Material May 2016/ Design, Design, Highpoint (ACM) abatement, both type 2 and Construction School Condition 1 Construction and 6 Environmental Yes No 4 $67,600 July 15, 2016 type 3, is required in 5 locations to and Improvement Maintenance Services facilitate the replacement of several Maintenance Air Handling units.

CN16-215T Warden Ave PS Methane Design Design, Detection/Ventilation System School Gorbern June 2016/ Construction 2 Construction and 18 Yes No 5 $133,980 Renewal requires a methane detection system Mechanical and Maintenance with a programmed ventilation system. Maintenance

CN16-241Q McGriskin Centre Rooftop Unit Replacement The HVAC rooftop unit serving the former Studio is over-sized for the new Sustainability Office causing great Design Design discomfort to new occupants. It will be Gorbern June 2016/ Construction 3 Construction and 21 Yes No 3 $74,800 Renewal replaced with new unit of half cooling Mechanical and Maintenance August 12, 2016 capacity. But this unit is only 2 years Maintenance old which will be re-used to replace the ITC offices rooftop unit which failed due to age (1982) and the capacity is a perfect match.

STRUCTURAL / BRICK WORK

SX16-238T John Fisher JPS Design Design Waterproofing & Drainage Repair. June 2016/ Construction School Condition 4 Construction and Water infiltration through the exterior 13 Greco Construction No 1 No 4 $478,000 and Improvement Maintenance foundation, weeping tiles blocked & August 30, 2016 Maintenance no drain on window wells.

WINDOWS

Design STM16-262T RH King Academy June 2016/ Design School Condition 5 Construction and 18 KCL Contracting Yes No 3 $408,000 Skylight Replacement 3 Skylights on Construction Improvement Maintenance 2nd floor are leaking Physical Building November, 2016 and

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

CN16-259T Rawlinson CS – Design Design Structural repairs, window Edgefield June 18, 2016 / Construction School Condition 6 Construction and 9 Yes No 3 $493,000 replacement, waterproofing and Construction Inc. and Improvement Maintenance September 23, 2016 drainage repairs. Maintenance

ELECTRICAL

CN16-219T Westview Centennial Secondary School The existing fire Design, Design, Alarm System is old and requires Hart-Well Electrical June 2016/ Construction School Condition 7 Construction and 4 Yes No 8 $359,800 replacement. Replacement parts for the Company Ltd. and Improvement Maintenance August 31, 2016 system are hard to acquire and are Maintenance expensive.

SX16-231T North Albion CI P.A. Design Design Phone System Replacement. The Buxton & Dawe June 2016/ Construction School Condition 8 Construction and 1 Yes No 7 $170,000 existing P.A. system is not operating Limited and Improvement Maintenance September 15, 2016 properly and requires replacement. Maintenance

SX16-224T Meadowvale PS Main Design Design Switchboard Replacement & Service Alltech Electrical June 2016/ Construction School Condition 9 Construction and Upgrade. Existing main switchboard is 22 Yes No 8 $222,000 Systems Inc. and Improvement Maintenance at end of life cycle, replacement parts December 30, 2016 Maintenance are no longer available.

STM16-234T Gordon A Brown MS PA Phone System Replacement System is an old mechanical system. It Design Design has been operating with problems and RE Cavanagh June 2016/ Construction School Condition 10 Construction and 16 Yes No 7 $132,800 has been very unreliable recently. Electric and Improvement Maintenance August 15, 2016 Recommended to be replaced with Maintenance board wide integrated PA/In house phone system.

STM16-232T Heydon Park SS Fire Design Design Alarm Replacement Replace outdated Alltech Electrical June 2016/ Construction School Condition 11 Construction and 10 Yes No 10 $92,200 fire alarm system where service parts Systems Inc. and Improvement Maintenance August 26, 2016 are no longer available. Maintenance

Design SX16-235T Gledhill JPS P.A. Phone Design 12 16 Ontario Electrical Yes No 6 $ 101,200 June 2016/ School Condition Construction and System Replacement. System is Construction

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

Maintenance outdated. It has been operating with Construction August 15, 2016 and Improvement problems and has been very unreliable. Maintenance Recommend to be replaced with board wide integrated P.A/in-house Phone System.

CN16-251T Agincourt CI. In-House Phone & PA System Replacement Design Design Stevens & Black Existing System is 35 years old, at end June 2016/ Construction School Condition 13 Construction and 21 Electrical Yes No 7 $174,500 of life cycle; replacement parts are no and Improvement Maintenance Contractors Ltd. August 31, 2016 longer available. Maintenance

BARRIER FREE

SX16-243T Dublin Heights E & MS 2nd Floor Barrier Free Washroom renovations. A new Barrier free Design Design Change/washroom on the 2nd floor June 2016/ Construction School Condition 14 Construction and along with door operators and hold 5 Olar Ltd. Yes No 4 $183,537 and Improvement Maintenance open devices in various locations are August 31, 2016 Maintenance required to allow more independent movement throughout the school for the student with physical disabilities.

FIELD RESTORATION

SX16-220T Faywood Arts Based Curriculum School Parts of the playground are old and unsafe and Design require replacement. Also the June 2016/ Facility Site-Funded and 15 Construction and 5 Inter-All Ltd Yes No 7 $97,000 Playground needs to be renovated to Services Section 37 Maintenance August 31, 2016 better accommodate for the special needs children that recently were added to the school.

STM16-225T West Preparatory PS DonRos Landscape Design Design Site-Funded, Play area Improvements. The project ConTractors, June 2016/ Construction 16 Construction and 11 Yes No 2 $212,696 Section 37 and objective is to provide a playground to division of 2148323 and Maintenance October 7, 2016 Renewal address the needs of the older students. Ontario Inc. Maintenance

STM16-217T James S Bell JMS Sport

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

Design Field and Running Track. This work is 3 Centrum Yes No 4 $316,623 July 2016 / Design Section 37, Construction and part of Landscape Master Plan Renovations & Construction School Condition 17 Maintenance completed in 2013. Specific to this Repair Inc. August 2016 and Improvement and school it was needed to rectify grading Maintenance Renewal and drainage issues with the field.

STM16-223Q Lescon PS Ramp and Design Design Asphalt Replacement Existing stair, May 2016/ Construction 18 Construction and 17 Inter-All Ltd. Yes No 5 $118,500 Renewal ramp and asphalt deteriorated beyond and Maintenance August 19, 2016 repair. Maintenance

Design Design SX16-228Q Eastview JPS Asphalt Lakeside June 2016/ Construction 19 Construction and Paving of Playground. Asphalt is in a 22 Contracting Yes No 4 $53,575 Renewal and Maintenance deteriorated state. Company Ltd. June 20, 2016 Maintenance

WM16-222P Supply of Bike Racks

Installing bike racks is one way in Henderson June 2016/ Schools/ Environmental 20 Facility Services which schools can promote active and N/A Recreation Yes No 7 $250,000 Sustainability Legacy Fund sustainable transportation while Equipment Ltd June 2021 encouraging the reduction of car traffic in the surrounding neighborhood.

INTERIOR COMPONENTS / FASCIA / PAINTING

Emergency Flood Clean up at Design Design, Oakridge JPS. Removal of walls and Abbot May 2016/ Construction 21 Construction and 18 Yes No 1 $87,558.90 Renewal flooring damaged by flood to minimize Environmental Ltd. and Maintenance May 2016 risk of mould. Maintenance

SX16-233T Jack Miner Sr PS Gym floor replacement and under floor Design Design drainage. The existing Gym wood July 2016/ Construction School Condition 22 Construction and floor continued to delaminate due to 22 Century Group Inc. Yes No 4 $412,000 and Improvement Maintenance underground water and wet floor. August 24, 2016 Installation of weeping tile and under Maintenance floor drainage system is required. Existing wood floor to be replaced

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

West Hill CI. Asbestos Abatement Design Design I & I Construction May 14, 2016/ Construction 23 Construction and To facilitate the construction of 22 Yes No 3 $68,200 Ministry Grant Services Ltd. and Maintenance Cosmetology & Hospitality program at May 24, 2016 West Hill CI. Maintenance

West Hill CI – Cosmetology & Hospitality Program. Relocation of the Cosmetology and Hospitality program from Sir Robert L. Borden to May 2, 2016 / West Hill CI. Due to extremely tight Design Design construction schedule a General September 1, 2016 Construction 24 Construction and Contract was selected to act as a 22 West Metro Yes No 3 $80,000 for Cosmetology Ministry Grant and Maintenance Construction Manager to work with Maintenance the Architect in identifying long October 31, 2016 for delivery items, so that equipment and Hospitality sub-contractors can be secured in a timely fashion, to fast track construction work.

SX16-236T Earl Haig PS Girls Washroom Updating. Retrofit the area Design of existing girl’s washroom with 8 Design Construction toilet stalls and 4 sinks and a storage June 2016/ School Condition 25 Construction and 16 Greco Construction Yes No 3 $257,000 and room. Current washrooms not suitable Improvement Maintenance August 15, 2016 Maintenance for older children too small and narrow. Also sinks do not meet the building code.

STM16-239T Owen PS Open area Design Design security for lockdown & Noise Centrum June 2016/ Construction School Condition 26 Construction and Reduction doors required for 13 Renovations & Yes No 7 $175,723 and Improvement Maintenance lockdown & new classroom excessive Repair August 30, 2016 Maintenance noise from library.

CN16-248T Shorting Rd Stockroom Terrazzo Shop Relocation The reason Design Design Centrum for this project is due to relocation of June 2016/ Construction 27 Construction and 21 Renovations & Yes No 7 $229,923 Renewal existing terrazzo shop in East Building and Maintenance Repair August 31, 2016 of 15 Oakburn due to building new Maintenance Avondale PS.

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

OTHER

STM16-265T Runnymede CI Exterior Design Design Stair Replacement - replace severely July 2016/ Construction School Condition 28 Construction and 7 Inter-All Ltd. Yes No 3 $130,845 deteriorated concrete exterior stair and and Improvement Maintenance August 26, 2016 concrete canopy. Maintenance

CN-244T Oakwood CI – EL4 Childcare Renovations for preschool Design Design (being relocated from Regal Road PS) Dole Construction June 29, 2016 / Construction Early Learning – 29 Construction and 9 Yes No 5 $378,500 and new infant and toddler care Inc. and 4 Maintenance September 30, 2016 programs. Scope includes all related Maintenance support areas and new playground.

WM16-218Q Supply of New Lead Acid Batteries and the Disposal of Design Design Used Batteries - Provision of new Power Battery/East June 2016/ Construction School 30 Construction and N/A Yes No 5 $450,000 batteries and removal, transport and Penn Canada and Operations Grant Maintenance June 2021 appropriate disposal of used batteries Maintenance from 3 TDSB locations.

Chart 2: Facility Services Contracts Requiring Finance and Accountability Committee Approval (over $500,000 and up to $1,000,000)

STRUCTURAL / BRICK WORK

Design Design STM16-237T JB Tyrell PS Exterior School June 2016/ Construction 1 Construction and Wall Restoration Exterior - walls in 20 Limen Group Ltd. Yes No 3 $586,000 Condition and Maintenance poor condition and require repair. August 26, 2016 Improvement Maintenance

SX16-263T City Adult Learning Design Design School Centre (CALC) Exterior Concrete June 2016/ Construction 2 Construction and 15 Limen Group Ltd. Yes No 2 $719,500 Condition Canopy, Ramp & Stair Repairs. and Maintenance August 25, 2016 Improvement Concrete canopy is deteriorated Maintenance requiring rehabilitation and needing to

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

Low Bid / No. of User/Budget Holder Recommended Object- Total Contract Projected Start/End Customer Funding Products/Services Details Ward Highest Bids School/Dept. Supplier ions Date of Contract Involvement Source Score Rec’d Amount address fall hazards to child care play area. Steel columns at loading bay need repairs to satisfy the MOL citation. West stairs and east ramp are deteriorated and need rehabilitation, & new slab edge with compliant hand rails. Building C has deteriorated support posts and block wall needing new replacement.

STM16-230T John Fisher JPS Façade Design Design Retrofit water infiltration through the School June 2016/ Construction 3 Construction and exterior foundation and window, 13 Clifford Restoration Yes No 3 $590,000 Condition and Maintenance damaged portico & cluster column October 30, 2016 Improvement Maintenance repair.

WINDOWS

RB16-226T Eastern Commerce CI Exterior Wall Repairs & Window Design Design School Replacement. The exterior wall and June 2016/ Construction 4 Construction and 15 Limen Group Ltd. Yes No 3 $614,000 Condition windows have deteriorated beyond and Maintenance August 25, 2016 Improvement repair due to age, weather and poor Maintenance maintenance.

STM16-253T Maplewood HS Exterior Wall Restoration. There is moisture and mould in classrooms with exterior Design Design wall exposure. Hydro Thermal Report School Edgefield July 2016/ Construction 5 Construction and shows concrete alcoves around 22 Yes No 2 $593,000 Condition Construction and Maintenance windows are the source of excessive October 28, 2016 Improvement Maintenance moisture. Insulated panels shall be installed around precast concrete, windows to be replaced.

ELECTRICAL

Design Design Ramcom June 2016/ Construction 6 Construction and WM16-213P Supply of Pelco Security N/A Communications Yes No 5 $810,000 Renewal and Maintenance Equipment – Network Video Ltd. June 2020 Recorders (NVR), cameras, and Maintenance assorted security system parts and

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

FIELD RESTORATION

CN16-264T Samuel Hearne School MS/Oakridge JPS. Artificial Turf Condition Field. Improvements to site by Improvement June 15, 2016/ Design Design installing a new artificial turf field Construction 7 Construction and with asphalt track and new playground 18 F. Greco & Sons Ltd. Yes No 3 $793,260 August 25, 2016 and Maintenance area. Maintenance Ground Improvement Fund

SX16-269T Crescent Town ES Site School Improvements. Excessive slope at Condition front of building. There is June 2016/ Design Design Improvement contaminated soil that needs proper West Metro Construction 8 Construction and 16 Yes No 3 $926,000 September 30, 2016 remediation. Recommend Contracting and and Maintenance improvements to reduce slope as well Maintenance as site improvements in the Full Day kindergarten play area. Kindergarten

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Toronto District School Board June 22, 2016

Finance and Accountability Committee, Report No. 12, June 15, 2016

Chart 3: Summary of Select Facilities Contracts: (September 1, 2015 to Present)

Total Expenditures for this Report Total Number of Total Number of Total 2015/16 Contract Awards Project Classification Projects 2015/16 to Projects for this Report Reported to Date date

ROOFING - November 2013 Bulk Tendering for Roofing Supplies 104 $20,825,066 (4 separate tenders) and Roof Installations (1 consolidated tender)

2 MECHANICAL $276,380 3 44 $11,807,458

3 STRUCTURAL / BRICK WORK $2,373,500 4 21 $20,855,476

4 WINDOWS $2,108,000 4 7 $2,966,100

5 ELECTRICAL $2,062,500 8 30 $4,487,718

6 BARRIER FREE $183,537 1 6 $932,812

7 PARKING LOTS - 5 $579,350

8 FIELD RESTORATION $2,677,654 8 13 $8,426,754

INTERIOR COMPONENTS / FASCIA / PAINTING $1,310,404 7 12 $1,932,157 9

OTHER (FDK, EL4, Environmental Services, Consulting Services) $959,345 3 44 $12,092,566 10

For the Board’s decision see page 5

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Toronto District School Board June 22, 2016

Planning and Priorities Committee, Report No. 57, June 15, 2016

Planning and Priorities Committee

Report No. 57, June 15, 2016

TO Regular Meeting Date: June 22, 2016

MEETING A meeting of the Planning and Priorities Committee convened on Wednesday, June 15, 2016 from 5:36 to 12:32 p.m. on Thursday, June 16, 2016, including a five- minute recess, in the Boardroom, Main Floor, 5050 Yonge Street, Toronto, Ontario, with Robin Pilkey presiding.

ATTENDANCE The following members were present: Trustees Robin Pilkey (Chair), Jennifer Arp, Jerry Chadwick, Gerri Gershon, Chris Glover, Pamela Gough, Parthi Kandavel, Ausma Malik, Marit Stiles and Jennifer Story. Regrets were received from Trustee Tiffany Ford. Also present were Trustees Alexander Brown, Sheila Cary-Meagher, Shelley Laskin and Ken Lister. Trustee Gershon participated for part of the meeting by electronic means and for part in person. Trustee Lister participated for part of the meeting in person and for part by electronic means.

A vacancy was created on the Planning and Priorities Committee following the resignation of Michael Ford on May 4, 2016.

The Committee decided to report and recommend as follows:

Part A: Committee Recommendations

1. Long-Term Program and Accommodation Strategy [2836]

The Committee considered a staff report (see PPC:065A, page 1) presenting a review of the long-term program and accommodation strategy.

Committee’s recommendation or action regarding the staff recommendation: Concur Refer Amend Postpone consideration (defer) Disregard Other On motion of Trustee Gough, the Planning and Priorities Committee RECOMMENDS that the Long- Term Program and Accommodation Strategy 2016-2025 and Annual Planning Document 2016- 2017, as presented in the report, be approved.

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Planning and Priorities Committee, Report No. 57, June 15, 2016

2. Declarations of Surplus Properties: Buttonwood Hill, McNicoll, Silver Creek, Sir Robert L. Borden BTI and Thistletown [2863]

The Committee considered a staff report (see PPC:065A, page 7) presenting declarations of surplus properties.

Committee’s recommendation or action regarding the staff recommendation: Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Glover, as amended by Trustees Glover, Chadwick, Gershon, Kandavel and Malik, the Planning and Priorities Committee RECOMMENDS (as amended by the Board):

(a) That Sir Robert L. Borden Business and Technical Institute, 200 Poplar Road be declared surplus to the needs of the Board and referred to the Toronto Lands Corporation for sale;

(b) That Buttonwood Hill, 100 Allanhurst Drive, be declared surplus to the needs of the Board and that in order to preserve the current child care spaces operating in the building, the Director continue discussions with the operator and the City and present a report on the outcome of those discussions; (Defeated by the Board see page 11).

(c) That McNicoll,155 McNicoll Avenue and Silver Creek, 65 Hartsdale Drive be declared surplus to the needs of the Board, but not be transferred to the Toronto Lands Corporation for disposition at this time;

(d) That the Director continue discussions with the Province on the transfer of ownership of the McNicoll and Silver Creek properties, the goal of the discussion being to keep current community services operating in these sites, and present a report in the fall cycle of meetings before taking any further action with respect to the future disposition of these sites;

(e) That Thistletown, 925 Albion Road, be declared surplus to the needs of the Board, but not be transferred to the Toronto Lands Corporation for disposition at this time;

(f) That the Director continue discussions with the City on the transfer of ownership of the Thistletown property, the goal of the discussion being to keep current community services operating in this site, and present a report in the fall cycle of meetings, before taking any further action with respect to the future disposition of this site;

At the Committee meeting, the following moved by Trustee Glover was defeated:

That the Director enter into discussions with the owners, staff and parents of Leonardo Da Vinci Academy to explore the possibility of converting the school into a Toronto District School Board alternative school and present a report to the Board. Minority Report

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Planning and Priorities Committee, Report No. 57, June 15, 2016

Trustee Glover disagreed with the decision of the Committee and recommends instead that the matter be approved.

At the Committee meeting, “negotiations” was changed to “discussions” on amendment of Trustee Chadwick; “with the following parameters” was changed to “the goals of the discussion being” on amendment of Trustee Gershon; and “in the fall cycle of meetings” was added on amendment of Trustee Malik. Also, “but not be transferred to the Toronto Lands Corporation for disposition” was added on amendment of Trustee Glover at Part (c) and on amendment of Trustee Kandavel at Part (e).

At the Board meeting, the following committee recommendation (formerly Part b) was deleted:

That Buttonwood Hill, 100 Allanhurst Drive, be declared surplus to the needs of the Board and that in order to preserve the current child care spaces operating in the building, the Director continue discussions with the operator and the City and present a report on the outcome of those discussions; 3. Closure of Nelson A. Boylen Collegiate Institute and Surplus Declaration [2826]

The Committee considered a staff report (see PPC:065A, page 195) presenting a proposed surplus declaration.

Committee’s recommendation or action regarding the staff recommendation: Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Gershon, the Planning and Priorities Committee RECOMMENDS:

(a) That Nelson A. Boylen Collegiate Institute be closed effective 30 June 2016;

(b) That the secondary attendance boundary for Weston Collegiate Institute be expanded to include all of the intermediate attendance boundaries of Maple Leaf Public School and Amesbury Middle School effective 30 June 2016;

(c) That the secondary attendance boundary for York Memorial Collegiate Institute be expanded to include all of the intermediate attendance boundary of Charles E. Webster Public School effective 30 June 2016;

(d) That the Nelson A. Boylen Collegiate Institute property be declared surplus to the needs of the Board and referred to the Toronto Lands Corporation for sale effective 30 June 2016.

4. Request to Proceed with a Pupil Accommodation Review for Forest Hill Collegiate Institute, John Polanyi Collegiate Institute, Oakwood Collegiate Institute, Vaughan Road Academy and York Memorial Collegiate Institute [2862]

The Committee considered a staff report (see PPC:065A, page 217) presenting information on a proposed pupil accommodation review.

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Planning and Priorities Committee, Report No. 57, June 15, 2016

Committee’s recommendation or action regarding the staff recommendation: Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Arp, the Planning and Priorities Committee RECOMMENDS:

(a) That a Pupil Accommodation Review be established for the following secondary schools: Forest Hill Collegiate Institute, John Polanyi Collegiate Institute, Oakwood Collegiate Institute, Vaughan Road Academy, and York Memorial Collegiate Institute;

(b) That the review proceed as a Modified Pupil Accommodation Review process as per the Accommodation and Program Review Policy P068.

5. Pupil Accommodation Review for Danforth Collegiate and Technical Institute, East York Alternative Secondary School, East York Collegiate Institute, Eastdale Collegiate Institute, Eastern Commerce Collegiate Institute, Greenwood Secondary School, Monarch Park Collegiate Institute, Riverdale Collegiate Institute, School of Life Experience and Subway Academy 1 – Response to Recommendations of Pupil Accommodation Review Committee [2819]

The Committee considered a staff report (see PPC:065A, page 235) presenting information on a pupil accommodation review.

Committee’s recommendation or action regarding the staff recommendation: Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Story, the Planning and Priorities Committee RECOMMENDS:

(a) That Eastern Commerce Collegiate Institute be closed effective 30 June 2016;

(b) That Greenwood Secondary School be relocated into the Danforth Collegiate and Technical Institute building and School of Life Experience (SOLE) be relocated to the Monarch Park Collegiate Institute building, effective 1 September 2017;

(c) That the existing commercial boundaries for Monarch Park Collegiate Institute and Eastern Commerce Collegiate Institute be eliminated effective 30 June 2016.

6. Program Area Review, Alexander Muir/Gladstone Ave Junior and Senior Public School, Givins/Shaw Junior Public School, Queen Victoria Public School and The Grove Community School [2861]

The Committee considered a staff report (see PPC:065A, page 259) presenting information on a program area review.

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Planning and Priorities Committee, Report No. 57, June 15, 2016

Committee’s recommendation or action regarding the staff recommendation: Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Malik, the Planning and Priorities Committee RECOMMENDS:

(a) That the following attendance boundary changes be implemented effective 1 September 2017:

(i) The portion of Givins/Shaw Junior Public School’s junior attendance area west of Dovercourt Road be directed to Alexander Muir/Gladstone Avenue Junior and Senior Public School;

(ii) The portion of Givins/Shaw Junior Public School’s junior attendance area south of the railway tracks as well as the portion of Alexander Muir/Gladstone Avenue Junior Public School’s junior and intermediate attendance area south of King Street West be directed to Queen Victoria Public School;

(iii) The revised Alexander Muir/Gladstone Avenue Junior and Senior Public School intermediate attendance boundary be amended to include the entirety of the revised Givins/Shaw Junior Public School attendance area to eliminate the occurrence of the Givins/Shaw Junior Public School attendance boundaries being split between two intermediate attendance areas;

(iv) All students, who reside in the current Givins/Shaw Junior Public School attendance area and attend Givins/Shaw Junior Public School as of the end of the 2016-17 school year, and their siblings (provided that the older sibling is still attending Givins/Shaw Junior Public School when they enter the school) be allowed to attend Givins/Shaw Junior Public School until they graduate;

(v) All students, who reside in the Alexander Muir/Gladstone Avenue Junior and Senior Public School attendance area and attend Alexander Muir/Gladstone Avenue Junior and Senior Public School as of the end of the 2016-17 school year, and their siblings (provided that the older sibling is still attending Alexander Muir/Gladstone Avenue Junior and Senior Public School when they enter the school) be allowed to attend Alexander Muir/Gladstone Avenue Junior and Senior Public School until their graduate.

(b) That Givins/Shaw Junior Public School be reconfigured from a Junior Kindergarten to Grade 6 school to a Junior Kindergarten to Grade 5 school effective 1 September 2017 and that Grade 6 students from Givins/Shaw Junior Public School to go to Alexander Muir/Gladstone Avenue Junior and Senior Public School through to Grade 8 effective 1 September 2017.

7. Galloway Road Public School: Surplus Declaration of Property [2726]

The Committee considered a staff report (see PPC:065A, page 281) presenting information on a surplus declaration.

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Planning and Priorities Committee, Report No. 57, June 15, 2016

Committee’s recommendation or action regarding the staff recommendation: Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Chadwick, the Planning and Priorities Committee RECOMMENDS that approximately .043 acre of land from the Galloway Road Public School property be declared surplus to the needs of the Board and referred to the Toronto Lands Corporation for circulation as per Regulation 444/98, Disposition of Surplus Real Property.

8. Trustee Interaction Management System: Update [2865]

The Committee considered a staff report (see PPC:065A, page 285) presenting a review of the trustee interaction management system.

Committee’s recommendation or action regarding the staff recommendation: Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Glover, on behalf of Trustee Cary-Meagher, the Planning and Priorities Committee RECOMMENDS that the Director present a report on the cost of the trustee interaction management system project.

Staff had recommended that the report be received.

9. Boardroom Audio-Visual Equipment [2841]

The Committee considered a staff report (see PPC:065A, page 307) presenting information on updating the audio-visual equipment for Board use.

Committee’s recommendation or action regarding the staff recommendation: Concur Refer Amend Postpone consideration (defer) Disregard Other

On motion of Trustee Arp, as amended by Trustees Story and Kandavel, the Planning and Priorities Committee RECOMMENDS

(a) That the Director present a report on a plan to replace the Boardroom audio-visual and web cast system with one that offers enhanced multi-functional public communications, public outreach and consultations using web broadcasts, and includes the capacity to serve multiple Toronto District School Board users;

(b) That the plan to replace the system include:

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Planning and Priorities Committee, Report No. 57, June 15, 2016

(i) options to spread the costs of the options over multiple years;

(ii) addresses sustainability;

(iii) the needs for Committee Room A.

At the Committee meeting, Parts (b) (i) and (ii) were added on amendment of Trustee Story and Part (b) (iii) was added on amendment of Trustee Kandavel.

Staff had recommended that the audio-visual equipment in the boardroom be updated.

10. Revisions to Policy P066, Reporting of Suspected Wrongdoing (Whistleblowing) [2831]

The Committee considered Report No. 06 of the Policy Review Committee dated May 24, 2016 (see PPC:065A, page 311) presenting revisions to policy P066.

On motion of Trustee Gough, the Planning and Priorities Committee RECOMMENDS that the revisions to policy P066, Reporting of Suspected Wrongdoing (Whistleblowing), as presented in the report, be approved.

11. Plain Language Template

The Committee considered Report No. 06 of the Policy Review Committee dated May 24, 2016 (see PPC:065A, page 311) presenting a recommendation regarding policy language.

On motion of Trustee Gough, the Planning and Priorities Committee RECOMMENDS that the Director develop and begin using a template that uses clear, plain and simple language that shall be applied to all new or revised policies.

12. Policy Development Process [2852]

The Committee considered Report No. 06 of the Policy Review Committee dated May 24, 2016 (see PPC:065A, page 311) presenting information on a flow chart for the development of policy and a work plan template for the development of policy.

On motion of Trustee Gough, the Planning and Priorities Committee RECOMMENDS that the report be received.

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Planning and Priorities Committee, Report No. 57, June 15, 2016

Part B: Information Only

13. Declarations of Possible Conflict of Interest

Trustee Lister declared a possible conflict of interest with regard to the matter, Declarations of Surplus Properties: Buttonwood Hill, McNicoll, Silver Creek, Sir Robert L. Borden BTI and Thistletown [2863] as his children are clients using the services provided at the McNicoll site. Trustee Lister was not present for the discussion or vote on the matter for which he declared a conflict.

14. Delegations

On motion of Trustee Glover, as amended by Trustee Arp, the Committee decided to hear delegations from all those who registered to speak before the deadline and present at the meeting.

Therefore, the following oral delegations were heard: re Declarations of Surplus Properties: Buttonwood Hill, McNicoll, Silver Creek, Sir Robert L. Borden BTI and Thistletown [2863]

Buttonwood Hill 1. Councillor John Campbell, Ward 4 2. Yvan Baker, Member of Provincial Parliament, Etobicoke Centre 3. Christina Manulak, Concerned resident and neighbour, in support of neighbours and families in Buttonwood Hill School community on behalf of the Buttonwood Hill Residents Association 4. Nesmith Chingcuanco, Devhaus Corporation 5. John Benz

McNicoll 6. Suzanne Wong, parent 7. Vince Chui and Dana Strong 8. Cheryl Webb, Councillor Shelley Carroll and Ms. Carroll 9. Lynn Lewis, Executive Director McNicoll Child Care 10. Yuliya Desyatova 11. Nesmith Chingcuanco

Silver Creek 12. Amy Petko and Susan Kawa, Executive Director, Silver Creek Pre-school 13. Nicole Payette 14. Fred de Haan, Friends of Silver Creek School

Thistletown 15. Deputy Mayor Vincent Crisanti, Office of the Deputy Mayor 16. Joanna Twitchin, Thistletown Multi-Service Centre

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Planning and Priorities Committee, Report No. 57, June 15, 2016

re Request to Proceed with a Pupil Accommodation Review for Forest Hill Collegiate Institute, John Polanyi Collegiate Institute, Oakwood Collegiate Institute, Vaughan Road Academy and York Memorial Collegiate Institute [2862]

17. Wasim Jalal, Vaughan Road Academy School Council 18. William (Bill) Worrell, Oakwood Village Community Association re Pupil Accommodation Review for Danforth Collegiate and Technical Institute, East York Alternative Secondary School, East York Collegiate Institute, Eastdale Collegiate Institute, Eastern Commerce Collegiate Institute, Greenwood Secondary School, Monarch Park Collegiate Institute, Riverdale Collegiate Institute, School of Life Experience and Subway Academy 1 – Response to Recommendations of Pupil Accommodation Review Committee [2819]

19. Sally Bliss, Teacher

15. Report No. 06 of the Policy Review Committee

On motion of Trustee Gough, the Committee received the Report No. 06 of the Policy Review Committee (May 24, 2016) (see PPC:065A, page 311) including:

Community Planning and Partnerships Procedure [2850]

16. Report No. 07 of the Policy Review Committee

On motion of Trustee Chadwick, the Committee received the Report No. 07 of the Policy Review Committee (June 7, 2016) (see PPC:065A, page 315) including:

(a) PR712, Concussions Procedure [2870]

(b) Ongoing Matter - Policy Development Work Plan for the Recognition of Culturally Significant Observances [2868]

(d) Postponed Matters - Severe Weather Policy Discussion [2867] and Policy Review Approval Process Discussion

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Planning and Priorities Committee, Report No. 57, June 15, 2016

Part C: Ongoing Matters

No matters to report

SUBMITTED BY Robin Pilkey Chair of the Committee

Adopted, as amended, June 22, 2016 (see pages 5 and 10)

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