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AGENDA Page 1 Toronto Public Library Board Meeting No. 4 AGENDA Page 1 Toronto Public Library Board Meeting No. 4: Monday, May 28, 2018, 6:00 p.m. to 7:15 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto The Chair and members gratefully acknowledge that the Toronto Public Library Board meets on the traditional territory of the Huron-Wendat, the Haudenosaunee, and Mississaugas of New Credit First Nation, and home to many diverse Indigenous peoples. Members: Ms. Sue Graham-Nutter (Chair) Ms. Dianne LeBreton Mr. Strahan McCarten (Vice Chair) Mr. Ross Parry Councillor Paul Ainslie Mr. Daniel Rotsztain Councillor Sarah Doucette Ms. Archana Shah Councillor Mary Fragedakis Ms. Eva Svec Councillor Jim Hart Closed Meeting Requirements: If the Toronto Public Library Board wants to meet in closed session (privately), a member of the Board must make a motion to do so and give the reason why the Board has to meet privately (Public Libraries Act, R.S.O. 1990, c. P.44, s. 16.1). 1. Call to Order 2. Declarations of Conflicts of Interest 3. Approval of Agenda 4. Confirmation of April 23, 2018 City Librarian’s Performance Review Committee Meeting Minutes 5. Confirmation of April 23, 2018 City Librarian’s Performance Review Committee Closed Meeting Minutes 6. Confirmation of April 30, 2018 Toronto Public Library Board Meeting Minutes 7. Confirmation of April 30, 2018 Toronto Public Library Board Closed Meeting Minutes 8. Business Arising from the Minutes a. Extended Open Hours Pilot Project – Implementation Plan – 10 minutes October 23, 2017 Toronto Public Library Board Meeting Minutes – Resolution No. 17-165 – Verbal AGENDA Page 2 Toronto Public Library Board Meeting No. 4: Monday, May 28, 2018, 6:00 p.m. to 7:15 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto 9. Approval of Consent Agenda Items All Consent Agenda Items (*) are considered to be routine and are recommended for approval by the Chair. They may be enacted in one motion or any item may be held for discussion. *10. City Librarian’s Report 11. Communications 12. Presentations 20 minutes Toronto Public Library Foundation - Introduction of Sarah Fulford, Chair, Toronto Public Library Foundation Board - Toronto Public Library Foundation Update, including Biblio Bash video Jennifer Jones, President, Toronto Public Library Foundation Item for Information: 13. Audit Year-End Report – December 31, 2017 – Toronto Public Library 10 minutes Board Items for Action: 14. 2017 Audited Financial Statements – Toronto Public Library Board 10 minutes *15. Naming and Sponsorship for Musical Instrument Lending Library *16. York Woods Branch Renovation – Architect Award of Contract *17. 2018-2027 Capital Budget and Plan Adjustment for St. Clair/Silverthorn Branch Project 18. 2018-2027 Capital Budget and Plan Adjustment for North York Central Library Project Items for Information: 19. TPL Board Education – Open Data – Verbal 10 minutes 20. Facilities Master Plan – Toronto Public Library Board Consultation 5 minutes *21. Intellectual Freedom Challenges – 2017 Annual Report *22. Accounts Written-off in 2017 *23. 2017 Grants *24. Operating Budget Monitoring Report – March 31, 2018 *25. Capital Budget Monitoring Report – March 31, 2018 AGENDA Page 3 Toronto Public Library Board Meeting No. 4: Monday, May 28, 2018, 6:00 p.m. to 7:15 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto *26. Board Resolutions – Status Report 27. Adjournment Attendant Care Services can be made available with some notice. MINUTES Page 14 Toronto Public Library Board – City Librarian’s Performance Review Committee Meeting No. 1: Monday, April 23, 2018, 12:05 p.m. – 1:20 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto Committee Members Present: Ms. Eva Svec (Committee Chair) Ms. Sue Graham-Nutter Mr. Strahan McCarten CLPRC Call to Order 18-001 Dan Keon, Director, Human Resources and the City Librarian’s designate, called the meeting to order at 12:05 p.m. CLPRC Election of Chair of the Committee 18-002 Dan Keon called for nominations for the Chair of the City Librarian’s Performance Review Committee. Moved by S. McCarten: That the City Librarian’s Performance Review Committee: 1. nominates Eva Svec for Chair of the City Librarian’s Performance Review Committee. Carried. Eva Svec agreed to stand for election. Moved by S. McCarten: That the City Librarian’s Performance Review Committee: 1. closes nominations. Carried Dan Keon declared Eva Svec duly elected Chair of the City Librarian’s Performance Review Committee by acclamation. CLPRC Declarations of Conflicts of Interest 18-003 There were no Declarations of Conflicts of Interest by members of the City Librarian’s Performance Review Committee. MINUTES Page 2 Toronto Public Library Board – City Librarian’s Performance Review Committee Meeting No. 1: Monday, April 23, 2018, 12:05 p.m. – 1:20 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto CLPRC Approval of Agenda 18-004 Moved by S. McCarten: That the City Librarian’s Performance Review Committee: 1. approves the agenda. Carried CLPRC Communications 18-005 There were no Communications items at the April 23, 2018 City Librarian’s Performance Review Committee meeting. CLPRC Presentations 18-006 There were no Presentations at the April 23, 2018 City Librarian’s Performance Review Committee meeting. CLPRC Closed Meeting 18-007 At 12:10 p.m. it was: Moved by S. McCarten: That the City Librarian’s Performance Review Committee: 1. conducts a Closed meeting as the subject matter being considered (City Librarian’s 2017 and 2018 Performance Review) involves personal matters about an identifiable individual. Carried At 1:15 p.m. the Committee resumed its meeting in public. CLPRC Confirmation of Closed Meeting Decision 18-008 City Librarian’s 2017 and 2018 Performance Plans Moved by S. Graham-Nutter: That the City Librarian’s Performance Review Committee: 1. recommends to the Toronto Public Library Board that it approves the City Librarian’s Performance Review Committee’s confidential recommendations for the City Librarian’s 2017 and 2018 performance plans; and 2. recommends that the information concerning the City Librarian’s 2017 and 2018 performance plans not be made public as the subject matter being considered involves personal matters about an identifiable individual. Carried MINUTES Page 3 Toronto Public Library Board – City Librarian’s Performance Review Committee Meeting No. 1: Monday, April 23, 2018, 12:05 p.m. – 1:20 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto CLPRC Adjournment 18-009 Moved by S. McCarten: That the City Librarian’s Performance Committee: 1. adjourns the April 23, 2018 meeting of the City Librarian’s Performance Review Committee. Carried The meeting ended at 1:20 p.m. Signed: . 6 MINUTES Page 1 Toronto Public Library Board Meeting No. 3: Monday, April 30, 2018, from 6:05 p.m. to 8:35 p.m. Albion Branch, Auditorium, 1515 Albion Road, Toronto Members Present: Ms. Sue Graham-Nutter (Chair) Mr. Strahan McCarten (Vice Chair) Councillor Paul Ainslie Councillor Sarah Doucette Councillor Jim Hart Ms. Dianne LeBreton Mr. Ross Parry Mr. Daniel Rotsztain Ms. Archana Shah Ms. Eva Svec Regrets: Councillor Mary Fragedakis 18-048 Call to Order Sue Graham-Nutter called the meeting to order at 6:05 p.m. Ms. Graham-Nutter gratefully acknowledged that the Toronto Public Library Board was meeting on the traditional territory of the Huron-Wendat, the Haudenosaunee and Mississaugas of New Credit First Nation, and home to many diverse Indigenous peoples. Ms. Graham-Nutter welcomed Daniel Rotsztain as a member of the Board, appointed by City of Toronto Council on March 28, 2018. Ms. Graham-Nutter advised of the retirement of Maureen O’Reilly, President, Toronto Public Library Workers Union, Local 4948. She thanked Ms. O’Reilly for her labour leadership at Toronto Public Library, the City of Toronto, as well as at a national level. She also acknowledged Ms. O’Reilly’s contribution as a librarian for more than 30 years. MINUTES Page 2 Toronto Public Library Board Meeting No. 3: Monday, April 30, 2018, from 6:05 p.m. to 8:35 p.m. Albion Branch, Auditorium, 1515 Albion Road, Toronto Call to Order – continued Moe Hosseini-Ara, Director, Branch Operations & Customer Experience introduced Elizabeth Malak, Area Manager, Albion, Maria S. Shchuka and York Woods Area. Ms. Malak provided a presentation regarding the history of the Albion Branch, including information concerning the programs and services in the branch and its engagement with the community. Archana Shah, Toronto Public Library Board Liaison to Youth welcomed Christian Kin and Devonte Thomas, participants in the Youth Hub at the branch. Christian Kin spoke regarding the personal positive impact of Albion’s Youth Hub. Ms. Shah also welcomed Zara, a participant in the Poetry Saved Our Lives program. Zara performed a spoken word performance piece. Board members thanked the youth representatives for their participation and role in improving services to youth at the Library. Moved by R. Parry, seconded by D. LeBreton: That the Toronto Public Library Board: 1. receives the Albion Branch and Youth Programs presentations for information. Carried 18-049 Declarations of Conflicts of Interest There were no Declarations of Conflicts of Interest by members of the Library Board. 18-050 Approval of Agenda Moved by Councillor Doucette, seconded by E. Svec: That the Toronto Public Library Board approves the agenda as revised to: 1. add a presentation from Miroslav Glavić regarding Agenda Item No. 12 – Elections-Related Policies. Carried MINUTES Page 3 Toronto Public Library Board Meeting No. 3: Monday, April 30, 2018, from 6:05 p.m. to 8:35 p.m. Albion Branch, Auditorium, 1515 Albion Road, Toronto 18-051 Confirmation of February 26, 2018 Toronto Public Library Board Meeting Minutes Moved by Councillor Hart, seconded by E. Svec: That the Toronto Public Library Board: 1. confirms the Minutes of the February 26, 2018 Toronto Public Library Board meeting.
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