NATO UNCLASSIFIED Releasable to

Statement of Work

DESIGN AND CONSTRUCTION OF A TEMPORARY STRUCTURE FOR VEHICLE DISMANTLING IN ARMENIA

Version 1.1

26 November 2020

NATO Support and Procurement Agency Support to Operations Directorate

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AMENDMENT RECORD

Version Date Page(s) / Para(s) Remarks/Amendment(s) (a) (b) (c) (d) 1.1 26.11.2020 RFP version

Addressees are responsible for destroying/identifying superseded versions of this document.

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TABLE OF CONTENTS

AMENDMENT RECORD ii Table of Contents iii ABBREVIATIONS v Section 1. Introduction 1 GENERAL ...... 1 TERMS AND DEFINITIONS...... 1 SCOPE ...... 1 LOCATION ...... 1 PROJECT TIMELINES ...... 3 CONTRACTOR OBLIGATIONS ...... 3 HISTORICAL AND ARCHAEOLOGICAL RESOURCES ...... 3 OBSERVATIONS ...... 3 Section 2. Contract Data Requirement List 4 DOCUMENTATION ...... 4 DESIGN AND BUILD ...... 4 TECHNICAL DATA PACKAGE ...... 5 Section 3. Project Management 7 GENERAL ...... 7 PROJECT MANAGEMENT PLAN...... 7 TIMELINE ...... 7 PLANNING FACTORS AND CONSTRAINTS ...... 7 PROJECT STAGES ...... 8 RESOURCE MANAGEMENT ...... 9 FACILITIES, INFRASTRUCTURE, EQUIPMENT, TOOLS, SUPPLIES ...... 10 FORMALITIES ...... 10 ENTRY CONTROL – ACCESS CONTROL ...... 10 ...... 11 RISK MANAGEMENT ...... 12 Section 4. Quality Assurance 13 CERTIFICATION ...... 13 QUALITY MANAGEMENT SYSTEM...... 13 QUALITY PLAN ...... 13 QUALITY CONTROL ...... 13 QUALITY ASSURANCE ...... 13 Section 5. Environmental Management 14 ENVIRONMENTAL MANAGEMENT SYSTEM ...... 14 SITE MANAGEMENT ...... 14 WASTE ...... 14 Section 6. Occupational Health and Safety 15 MANAGEMENT SYSTEM ...... 15 SITE MANAGEMENT ...... 15 ACCIDENT AND INCIDENT ...... 15 Section 7. Test and Acceptance 16 TASKS ...... 16 COMPLETION PLAN ...... 16 SCHEDULE ...... 16 iii NATO UNCLASSIFIED Releasable to Armenia NATO UNCLASSIFIED Releasable to Armenia

FINAL HANDOVER ...... 16 DOCUMENTS ...... 16 Section 8. Reporting and Meetings 17 GENERAL ...... 17 RECORDS AND REPORTS ...... 17 MEETINGS ...... 18 CONTRACT DOCUMENT REQUIREMENT LIST ...... 19 Annexe A. 20 ESTIMATED PHYSICAL DATA FOR EXAMPLE VEHICLES ...... 21 Annexe B. Applicable Standards and Regulations 24 Annexe C. Layout of the Site 25

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ABBREVIATIONS

AMOD Armenian Ministry of Defence CA Competent Authority CDRL Contract Document Requirements List CoC Certificate of Completion CPM Contract Project Manager D3 Demilitarisation, Disposal and Destruction DB Design-build HD High Definition HVAC Heating, Ventilation, and Air Conditioning ISO International Standardisation Organisation MDB Main Distribution Board NSPA NATO Support and Procurement Agency OH&S Occupational Health and Safety PMP Project Management Plan PMR Project Management Review POL Petroleum, Oils, and Lubricants PSMP Project Safety Management Plan QA Quality Assurance QC Quality Control QMP Quality Plan, Quality Management Plan QMS Quality Management System RA Risk Assessments, Risk Assessment RFP Request For Proposal RLS Real Life Support RMP Risk Management Plan SMP Safety Management Plan SMS Safety Management System SOW Statement of Work TA Technical Authority TO Technical Officer

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GENERAL This Statement of Work (SOW) is part of a NATO Trust Fund project in Armenia to support a site with the Demilitarisation, Disposal and Destruction (D3) of decommissioned military vehicles1. It shall provide the Armenian Ministry of Defence (AMOD) with a temporary structure at the site to accommodate workers and shelter them from weather conditions for the duration of processing and D3 of a fixed quantity of identified military vehicles. TERMS AND DEFINITIONS For the purposes of this SOW the terms and definitions shown in Table 1 shall apply.

Ser Term Definition (a) (b) (c) 1 Contractor The NSPA contract definition shall apply. 2 Shall Indicates a mandatory requirement: it is used to indicate requirements strictly to be followed in order to conform to the document and from which no deviation is permitted. 3 Should Indicates a recommendation: it is used to indicate that among several possibilities one is recommended as particularly suitable, without mentioning or excluding others, or that a certain course of action is preferred but not necessarily required, or that (in the negative form, 'should not') a certain possibility or course of action is deprecated but not prohibited. 4 May Indicates permission: it is used to indicate a course of action permissible within the limits of the document. 5 Can Indicates possibility and capability: it is used for statements of possibility and capability, whether material, physical or casual. Table 1: Terms and Definitions SCOPE 1.3.1. The requirement of this design-build (DB) SOW shall be both design and the construction of a temporary structure to accommodate a dismantling line with a capacity of processing one military vehicle per working day for a duration, allowing for slippage, of an estimated maximum of three years. Examples of the current condition of the decommissioned military vehicles to be dismantled and representative physical data is given in at Annex A. 1.3.2. The temporary structure shall upon completion enable within to install mobile, heavy and lightweight lifting equipment as well as dismantling and cutting equipment. The temporary structure shall accommodate approximately 10 personnel and protect them from localised weather conditions. The purpose of this structure does not allow future or subsequent use to re-role as a facility to maintain, enhance or improve military capability. Temporary means for the estimated duration of the work, where upon conclusion the AMOD may choose to remove the structure. 1.3.3. The contractor shall comply with Armenian national standards and legislation. The contractor shall provide all the required materials, equipment, services, facilities and labour necessary to design and construct the temporary structure. LOCATION 1.4.1. The construction shall be completed on a prepared site of military land, at the Level 1 Maintenance AMOD Depot of , Province, approximately 25km North East of the Zvartnots international airport (EVN), and due North of . The depot entrance is

1 The term shall include those Tanks, Armoured Combat Vehicles and Armoured Vehicle Launched Bridge as defined at Article II to the Treaty on Conventional Armed Forces in Europe. 1 NATO UNCLASSIFIED Releasable to Armenia NATO UNCLASSIFIED Releasable to Armenia at approximately coordinates {40°17'03.5"N; 44°28'53.0"E} and variously 600km by road from the seaport of Poti, Georgia (GEPTI). The location for the temporary shelter, approximately coordinates {40°17'07.1"N; 44°29'23.2"E}, is indicated at Figure 1 also showing the positioning of the decommissioned vehicles.

Decommissioned Vehicles

Shelter Construction

Entrance

Figure 1: Level I Maintenance AMOD Depot of Yeghvard 1.4.2. The site condition for the construction of the temporary structure are represented in the photographs at Figure 2. The main characteristics of the site are: (1) The AMOD are responsible for clearing the site of the parts of decommissioned vehicles. (2) The site has been laid out with plans for any building locations. (3) The site has existing buildings outside of the area allocated for the temporary structure. No demolition of existing buildings is required. (4) The site has an existing full perimeter security wall and / or fence, with an existing single access gate from the public road and military guardroom. (5) Outside of the area allocated for the construction, depot electricity and water supplies are accessible to connect to provide services to temporary shelter. The AMOD shall indicate to the contractor the access points.

Figure 2: Site condition for the construction of the temporary structure

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PROJECT TIMELINES The overall expected completion of the construction service is desired within 6 months from contract award. Further requirements are at Section 3. CONTRACTOR OBLIGATIONS 1.6.1. The contractor shall design and construct the temporary structure in accordance with the contract requirements and project timelines. In the performance of the work, the contractor shall observe applicable national, regional and local laws and regulations governing building standards and construction work. 1.6.2. The contractor shall be responsible for planning, managing, integrating, and executing the work as described. The contractor shall furnish all human and material resources and services that are required to perform the work in a safe, efficient, and effective manner. Therefore, the contractor shall take every reasonable and practical measure to protect the public and the contractor's employees against accidents and to safeguard the environment even if such measures exceed the minimum legal requirements. HISTORICAL AND ARCHAEOLOGICAL RESOURCES Although the area has no identified Historical or Archaeological Resources, it is NSPA policy that there should be continued recognition of potential for discovery of such resources. Therefore, should there be any discovery of any historic, prehistoric, archaeological, cultural, or palaeontological residue or evidence during site investigation or construction, work shall cease immediately and NSPA are to be immediately informed in writing. The site shall not be further disturbed until authorized in writing by NSPA. OBSERVATIONS NSPA accepts no liability for omissions of references documents used for this SOW. The contractor shall be responsible for the use and application of current amendment or version status.

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DOCUMENTATION 2.1.1. Standards and Codes (1) The applicable documents listed in Annex B contain the various standards against which the requested services are to be performed. The contents of these standards are applicable to the extent that they are relevant to the services to be provided at the assigned location as described in this SOW. (2) Where alternative standards are to be utilised, it shall be clearly stated within the applicable SOW. (3) Nothing in this SOW shall be interpreted to contradict Armenian laws, regulations, design standards or building codes. The most stringent applicable standard shall have precedence. Unless otherwise stated, the most current version of the referenced document shall apply as of the date of Request For Proposal (RFP) issuance. Additionally, the contractor shall ensure that any updates, amendments or applicable changes to the standards are adhered to in the performance of contracted services specified in this SOW. 2.1.2. Site Plan. The site plan and an informative photographic supplement of the site layout are shown respectively at Annex C and at Figure 2 (paragraph 1.4). The site plan is based on a design provided by AMOD. The location for the temporary structure to be build shall be provided by AMOD. 2.1.3. Omissions. Omissions or errors in the specifications and/or drawings shall not invalidate the contract nor release the contractor from any obligation or liabilities under the contract. Any such omissions or errors shall be notified formally to NSPA for review and decision. 2.1.4. Accuracy. NSPA cannot guarantee the accuracy of dimensions from scaled drawings. Dimensions required but not provided or able to be calculated from the data provided should be requested from NSPA, which shall facilitate provision of such data by AMOD. Any discrepancies found in specifications or drawings shall be formally reported to NSPA. DESIGN AND BUILD 2.2.1. Design. To provide best value and minimise time, the contractors shall utilise experience for the design and supply of the temporary structure. This may include off-the- shelf solutions with minimum modifications. The contractor shall provide a design to meet the requirements of this SOW. 2.2.2. AMOD Responsibility. AMOD has not prepared the site with the necessary access. The location of the temporary structure is marked. The contractor should note unless otherwise detailed, that AMOD shall not lay nor provide the site services to the temporary structure. The AMOD shall be responsible by law for approving the geotechnical survey report as well as for reviewing the design of the proposed construction. 2.2.3. Contractors Responsibility (1) The contractor shall design and then build the temporary structure and supporting external services as required by the technical data. The contractor shall coordinate with AMOD for site planning, access and connection of services between the temporary structure and the maintenance depot AMOD services. (2) The contractor shall prevent damage to existing buildings, fences, gates, walls, roads, paved areas and other site features, which are to remain in position during the execution of the works. The contractor shall be responsible for remediating any damage resulted from his actions or omissions caused by him or his sub-contractors. 4 NATO UNCLASSIFIED Releasable to Armenia NATO UNCLASSIFIED Releasable to Armenia

2.2.4. Quality of Products. Products are to be new unless otherwise specified. The contractor shall supply and install civil and structural components which satisfy this requirement and provide documentary evidence. 2.2.5. Mechanical and Electrical Works. The contractor shall identify any required support and ongoing maintenance and provide a summary in the acceptance documents. 2.2.6. Location and Service Connection. The contractor shall ensure that temporary building is surveyed for correct plan position and the location is approved by AMOD before works commence. The contractor shall coordinate and have approved by AMOD for the siting, positioning and connection of the temporary structure constructed building to the prepared respective site services (water supply, electrical power and gas supply). 2.2.7. Other Temporary Structures. The contractor may establish temporary structures as necessary. This may include but not limited to laydown area for materials, a contractor site office and worker Real Life Support. Such temporary structures shall be located inside the fenced site. For coordination with concurrent AMOD construction on the same site, the contractor’s proposed structures and locations shall be approved by AMOD before starting construction. 2.2.8. Best and Good Practice. The contractor shall apply best-practice construction engineering principles. Where and to the extent that materials, products and workmanship are not fully detailed or specified they are to be of a standard consistent to the works and function stated in or reasonably to be inferred from the project documents, and in accordance with relevant good building practice. Through past experience and competence with temporary shelters the contractor shall address to NSPA any shortfalls or issues identified in this SOW meeting the stated functional purpose as a military vehicle dismantling line. TECHNICAL REQUIREMENTS 2.3.1. General (1) The contractor shall locally arrange to conduct a geotechnical investigation of the site by drilling at least two 8m depth holes (not exceeding 10m depth) and production of subsequent laboratory analysis report for AMOD design approval to proceed. (2) The contractor shall design (firm requirement) provide and install (optional requirement) a concrete pad to provide minimum interior working area of 26m (length) x 10m (width). The concrete pad shall withstand the load and passage of a transporter loaded with a single military vehicle in the ranges of the estimated weights shown at Annex A. It shall also withstand the load of any mobile handling equipment in the dismantling process and allow working and turning space. (3) The contractor shall design (firm requirement), provide and install (optional requirement) the necessary service connections inside the temporary structure to enable the planned processes. 2.3.2. Concrete Base (1) The Contractor shall use double reinforced 12 mm (as a minimum) diameter rebar. (2) The Contractor shall provide and pour concrete, as a minimum Grade C30, with appropriate admixtures determined by environments conditions. (3) The concrete pad shall be provided with access ramps at each 10m side end. (4) The contractor shall state the concrete drying or cure percentage times as minimum to enable following shelter erection and finally full strength for the facility to enter into use.

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2.3.3. Temporary Structure. The contractor shall design (firm requirement), provide and install a temporary structure upon the concrete base capable to meet the following functional requirements (optional requirement): (1) The structure shall be capable to withstand the static and dynamic loads (wind, snow, temperature variation, etc.). The contractor shall submit the calculation package together with the 100% design package. (2) The interior height shall allow a ’32 tonne’ crane to be operated to lift and remove turrets, or other large component parts cut from the vehicles. (3) The structure shall be equipped with entry and exit doors to allow delivery of the vehicle to be disassembled and once work is completed, collection and removal of the parts. Full or partial opening façade can be considered as an option. The design shall allow ventilation for circulation and extraction of fumes from the metal cutting and severing processes. (4) The second façade shall be equipped with a pedestrian door. 2.3.4. Electrical Connection (1) The contractor shall design (firm requirement), install and connect (optional requirement) a Main Distribution Board (MDB) next to the concrete pad. (2) The contractor shall install sufficient lights inside the structure in order to allow the works inside to be conducted under minimum manual workspace lighting conditions. (3) All exits shall be equipped with a stand-alone Emergency Exit Light, capable to work at least 30 minutes after a power outage. (4) The contractor shall provide and install supply sockets inside the temporary structure. The design shall include sufficient power sockets to support each workstation at times operating concurrently. Workplace powered hand tools shall include drills, disc grinder cutters, welding. (5) The electrical connection of the lights and sockets shall be made into the MDB. (6) All wiring shall be protected by trunkings. (7) The roof structure shall be electrically connected to the main external electrical earthing point using a green/yellow cable of not less than 25 mm2 at all four corners. (8) The contractor shall supply, install and test all equipment and material required to complete the earthing system, including all related civil works. Earthing systems shall in accordance with Electrical Installations BS 7671:2008 (IEE Wiring Regulations last edition) or comply with any appropriate national regulation. All earthing conductors shall be copper; aluminium conductors shall not be used. 2.3.5. OPTION: Heating, Ventilation, and Air Conditioning (HVAC). The HVAC system may be fixed or mobile to address the comfort of the workplace and work stations and not the totality of the volume of the temporary structure. Upon optional request, the contractor shall design, provide and install the HVAC system adapted to the temporary structure specifications. The HVAC system shall consist of: (1) an electrical connection of the HVAC system made into the MDB. (2) handover documents package, which shall contain as minimum: (a) User Manual for the HVAC system (b) HVAC system Operating Instructions. (c) HVAC system Maintenance Procedures and Schedule. 6 NATO UNCLASSIFIED Releasable to Armenia NATO UNCLASSIFIED Releasable to Armenia

GENERAL The contractor shall manage the total work effort associated with the services required within the scope of this SOW, to assure fully adequate and timely completion of these services. Included in this function are a full range of management duties including, but not limited to, planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The contractor shall provide an adequate of personnel with the necessary management expertise to ensure the performance of the work in accordance with sound and efficient management practices. PROJECT MANAGEMENT PLAN The contractor shall implement and maintain a Project Management Plan (PMP) for the performance of this SOW. The PMP refers to subordinate plans and together details how the required DB work is to be managed and completed. The finalised PMP shall be submitted to NSPA no later than 30 calendar days after contract award whichever comes first. NSPA shall conduct a review of the PMP making any clarifications and changes as required. TIMELINE Within the PMP the contractor shall provide and maintain a project timeline in Gantt format for the schedule of activities. The contractor shall include planning for regional variances in weather, climate, national holidays and religious observance where appropriate. AMOD military work at the site is subject to operational priorities and may change at short notice. The impact of any changes shall be discussed by NSPA with AMOD. The construction should be completed within six months, less is desirable, identified events are shown at Table 2 with the start and completion as follows: (1) Mobilisation shall start directly after design approval, where shelter manufacture and concrete pad construction shall be completed within 60 calendar days. (2) Demobilisation activities shall be completed within one month after the final acceptance or notification by NSPA. Ser Event Time (a) (b) (c) 1 Contract Award 2 Post Contract Award Quality Assurance Meeting Within 3 weeks 3 Design clarifications and submission 1 month AOR 4 AMOD Design Approval 1 month estimated 5 Mobilisation Immediate on approval 6 Shelter Manufacture 60 days from mobilisation 7 Concrete pad poured 60 days from mobilisation 8 Shelter international Shipping and Delivery 30-55 days estimated 9 Concrete drying partial percentage 10 Shelter assembly, erection and services completion 11 Concrete drying full strength 1 month estimated 12 Completion Plan -2 months 13 Demobilisation -1 month Table 2: Schedule of Activities Timeline Events PLANNING FACTORS AND CONSTRAINTS (1) Access. There is restricted access to Yeghvard Depot; contractors shall plan accordingly deliveries of material and movement of personnel.

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(2) Weather. Open source current and historical weather data for Yeghvard is freely available on the internet. The contractor shall be cognisant of historical and average trend weather data and plan accordingly. (3) Area to conduct the work. The contractor shall conduct operations within the confines of the areas authorised or approved by NSPA, AMOD and/or their representatives. (4) Costs. Unless otherwise specified, all costs necessary for the satisfactory delivery and acceptance of the work defined in the SOW shall be borne by the contractor. (5) Permit to Dig. A Permit to Dig is compulsory and shall be approved by the depot authorities before breaking ground. Where the contractor damages a buried service, either with or without a Permit to Dig, he shall be wholly responsible for the cost and or execution of the reinstatement works required to fully restore the service. The contractor shall have scanning equipment to allow for scanning and avoidance of buried utilities when carrying out digging operations and routine investigations before any breaking ground works. (6) Official Holidays. The contractor shall plan for national, religious, or any other type of recognized official holidays which normally impact the contractor’s and/or base activities. (7) Design approval. The contractor is advised that AMOD estimate the Armenian approval process lead-time at approximately one month. (8) Shipping. The contractor shall consult their shipping agent for timelines and schedules for planning noting that Georgia represents the only open and appropriate land border for international shipping. PROJECT STAGES 3.5.1. Design. The contractor shall include a Mobilisation Plan in the PMP describing the activities to be carried out before the work commences on site. It is a preparatory stage for the contractor. The Mobilisation Plan shall as a minimum include, provide or complete the following documents and activities: (1) A master programme for the works, to include shelter manufacture, shipping, concrete base installation, concrete cure times, shelter erection, connection of services with stages and milestones within the timeline that when approved by NSPA shall form contract deliverables. (2) Agree with the Competent Authority (CA) the basic principles to be used for grid lines and setting out of the site. (3) Prepare a site layout plan for the construction noting the facilities required, constraints to the available areas and relationship with existing construction. (4) Manage any specialist design and drawing approval. (5) Obtain any drawings of existing site utilities or services. (6) Instigate any necessary additional geotechnical survey work. (7) Arrange for any necessary utilities or services for construction activities. (8) Submit to NSPA a design package detailing material and component specifications, data sheets, and any required additional drawings for immediate review by AMOD and approval by NSPA. (9) Comply with required Armenian conditions prior to construction commencing. No construction shall begin prior to written authorization and receipt by the contractor of all necessary approvals and authorizations from the national relevant authorities. 3.5.2. Manufacture and Construction. Upon approval of the designs the contractor shall commence preparation as follows, ideally concurrently, to minimise the schedule: 8 NATO UNCLASSIFIED Releasable to Armenia NATO UNCLASSIFIED Releasable to Armenia

(1) Manufacture and shipping delivery of the shelter to the AMOD Depot of Yeghvard. The contractor shall plan for shipping and international transport time and processes. (2) Construction of the concrete base and drying (curing) for follow-on works and shelter erection. The contractor may propose alterative process steps involving no extra cost or time. 3.5.3. Assembly and Completion. The contractor shall assemble and erect the temporary shelter upon the concrete base and install all the services and additional requirements to the approved design. 3.5.4. Closing. The contractor shall include an initial Demobilisation Plan in the PMP describing the re-deployment of the resources, residual materials and site remedial actions. The Demobilisation Plan shall be updated and finalised for NSPA approval one (1) month before final completion. Demobilisation includes all actions required to achieve successful contract close out. The contractor shall leave the site in the same or better condition than at the start. The demobilisation activities include backfilling of holes, and general clean-up and housekeeping to restore a neat and orderly site. The contractor shall remove all the equipment temporarily installed for the work. All the mobilised materials shall either be salvaged or disposed of in accordance with applicable national standards and regulations. The contractor shall clean the area from any material, waste or pollution existing in the work site. The process for task, intermediate or final handover inspection and acceptance is provided at Section 7 of this SOW. A CA approved by AMOD shall complete all required national certifications for civil, mechanical and electrical work. RESOURCE MANAGEMENT 3.6.1. General. The contractor shall provide all resources and management necessary to fulfil contractual obligations in accordance with specific requirements established in this SOW. The contractor shall provide an on-site management with the authority, capacity and capability to monitor and ensure contractual service standards are achieved. NSPA shall not be liable for any failure by the contractor to obtain visas, travel permits, security approvals or the like. 3.6.2. Contract Project Manager. The contractor shall nominate a Contract Project Manager (CPM) who shall be responsible for the performance of the work. The CPM shall be identified within an organisational management chart referred to in the PMP. The CPM shall have the authority to act on behalf of the contractor on all contractual matters relating to daily contract performance, including in cases of emergency. The CPM shall attend and contribute to all official meetings and Working Groups as requested by NSPA. 3.6.3. Key Personnel. The contractor shall appoint key personnel critical to the performance of the contract. NSPA may exercise the right to review and assess the professional capacities of the contractor personnel in key positions. The contractor shall notify NSPA, in writing, of any changes in key personnel assigned to the contract, and shall make sure that replacement staff have similar (or higher) level of professional capacities. 3.6.4. Workforce. The contractor shall maintain an adequate work force to ensure that sufficient personnel are available to perform the different functions and to meet the daily schedule with allowance made for leave, sickness, rotations (no gapping policy). All contractor personnel shall have adequate certified qualifications and experience to ensure the quality and performance standards described in this SOW commensurate with the requirements/ descriptions. Documented proof of personnel qualifications and experience shall be kept at the contractor’s on-site personnel office for verification purposes. 3.6.5. Equipment. The contractor shall be responsible for the provision, support and operation of all necessary equipment and tools to deliver the service. The contractor shall only allow the use of equipment and tools that are certified and operated including training in accordance with national laws. The contractor shall assume responsibility for the security of its equipment and materials held on site. NSPA or AMOD shall not be liable for any damage, theft or loss. 9 NATO UNCLASSIFIED Releasable to Armenia NATO UNCLASSIFIED Releasable to Armenia

3.6.6. Real Life Support. There shall be no provision by AMOD or NSPA of Real Life Support (RLS). The contractor shall be self-sufficient and responsible for the on-site provision of all necessary temporary structures (office, rest, eating, washing and toilet facilities), services (drinking water, sewerage, electricity, telephone, fuel, food) and all first aid and other emergency facilities. 3.6.7. Other Resources. The contractor shall be responsible for providing the people and resources to fulfil the terms of this SOW, including the necessary qualified personnel, office space, reference documents, data-processing supplies, computers and equipment to interpret the data and produce the required reports. FACILITIES, INFRASTRUCTURE, EQUIPMENT, TOOLS, SUPPLIES The contractor shall provide all infrastructure, tools equipment and supplies required to deliver the services addressed in this SOW. The Contractor shall bear full responsibility of its property and shall make any necessary arrangements to ensure proper management and safety of its property. Under no circumstances shall the contractor abandon on site any piece of its property either during the contract performance or after the completion of the contract. Upon confirmed completion of the contract, the Contractor shall fully demobilize its human and material resources. Demobilisation shall include all activities required to render the site suitable for return to its owners. FORMALITIES (1) The contractor shall be responsible for the entire process of preparing and processing all documents and formalities required for the works in the performance of this SOW. The corresponding costs shall be borne by the contractor. Neither NSPA nor AMOD shall be held liable for any breach of any regulations committed by the contractor in this connection. (2) At a satisfactory conclusion of PMP review including subordinate plans and design package, and subject to receipt of all necessary works’ authorizations and approvals from the relevant authorities, NSPA in agreement with the AMOD shall issue authority to commence DB works. NSPA shall not be held liable for delays in receiving the necessary licenses and permits or for any delays in the project implementation due to license and permit issues. (3) The contractor shall be responsible for making request in order to obtain the maps, engineering reports and other documents required to fulfil the terms of this SOW. The costs incurred in obtaining these documents shall be borne by the contractor. (4) The contractor is responsible for conducting a site visit to identify immediate hazards, discrepancies in drawings. The contractor shall notify NSPA accordingly, formally documenting the case in order to allow adequate review and decision on further course of actions. (5) The contractor shall be fully responsible for any accident or damage caused by its employees or equipment to the customer’s property or personnel. (6) The contractor shall assume responsibility for the security of its equipment and materials during and after working hours. The Customer shall not be liable for any vandalism, theft or loss. ENTRY CONTROL – ACCESS CONTROL 3.9.1. Entry Control Personal Credentials. Security passes might be required for all contractors’ staff to be admitted to the sites. Acceptable forms of personal identification required for the issue of passes are: (a) Passport or national identify card 10 NATO UNCLASSIFIED Releasable to Armenia NATO UNCLASSIFIED Releasable to Armenia

(b) Driver’s License with photograph Vehicle Credentials. The following documents are required to obtain a vehicle pass: (a) Vehicle Registration Document. (b) Certificate of Insurance (c) Vehicle Roadworthiness Certificate (d) Driving License (e) Base ID Pass 3.9.2. Access Control Procedures. The contractor shall be responsible for all passes issued to his employees. The contractor shall be responsible for the recovery and return to the issuing Authority of passes for employees who may leave his employment. Passes which are no longer required must be returned to the issuing Authority. Visitors. Sites passes shall not be required for those making deliveries/collections or visiting the site. Each driver however, shall be required to carry valid documentation requesting access to the site for the Contractor to enable visitor’s day passes to be issued. The documentation shall include precise information regarding materials and location for which the delivery/collection is intended. The following is essential or delivery lorry shall be turned away from the gate: (a) Bill of Laden/Delivery Notice - this must be a formal commercial invoice, to be presented by the driver, which should state the exact location of the delivery on site, what is being delivered and the Contractor’s point of contact on the site and the telephone number. (b) Pre-announcement by the Contractor to the security Authority giving notice of delivery including the above information. Military Regulations. The contractor shall make sure that their staff and sub-contractors shall, at all times, comply with the military regulations applicable to civilian personnel entering and working on base. COMMAND AND CONTROL 3.10.1. NSPA General. NSPA is the contracting authority and project service integrator. The appointed NSPA Contracting Officer (CO), and appointed Technical Officer (TO) shall deal with all matters concerning application and administration of the contract. They shall provide contract oversight and shall have ultimate responsibility for validating contractor performance. The Contractor shall ensure all service requests and all provision of services are coordinated through NSPA. NSPA remains the service integrator and coordination activity for all services provided within the scope of this contract. Contracting Officer. The CO manages the contract with authority to sign the contract and subsequent contract changes. The CO shall have full access to all installations and facilities where work under this contract shall be performed. Technical Officer. The TO is the authority to perform overall technical supervision of the Contract and monitoring of Contractor’s performance. The TO (and/or his representatives, including QA Personnel) shall have full access to all installations and facilities where work under this contract shall be performed. NSPA shall conduct a Quality Audit to ensure Contractor compliance with the contractual obligations. On-site Technical Authority. NSPA with the support of AMOD shall designate an in- country representative who shall be the on-site Technical Authority (TA). 11 NATO UNCLASSIFIED Releasable to Armenia NATO UNCLASSIFIED Releasable to Armenia

3.10.2. AMOD. The contractor shall liaise with the Commanding Officer of the Level I Maintenance AMOD Depot of Yeghvard, through NSPA, for all operational aspects while providing the services on site. 3.10.3. Language. The contract shall be managed in English. The CPM shall be able to read, write, speak and understand English to an expert level. All documentation, drawings, and specifications required or supplied by the contractor to NSPA shall be as a minimum in English. However, the onsite working language is Armenian and the contractor shall ensure that all necessary documents and instructions for local engaged workers are provided in Armenian. The contractor must have staff able to communicate on a daily basis in English at a functional to professional level. RISK MANAGEMENT The contractor shall include in the PMP a Risk Management Plan (RMP) containing an assessment of likely risks as well as mitigation strategies. Risk Assessment (RA) is an integral part of the PMP. Political, Societal, Economic, Legal and other business risks outside but affecting this SOW shall also be considered and managed by the contractor. The contractor shall monthly review the RMP and present them during the project review meetings. The contractor shall substantiate that the plan, facilities and subcontractor(s) have the capability to resource and deliver to the requirement and on time. NSPA shall seek to be satisfied that the Management Systems in place are operating consistently and shall be effective in their application to this SOW.

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CERTIFICATION The contractor shall be responsible for maintaining control of the production, processes and quality of materiel and services. The contractor shall comply with the requirements of ISO 9001:2015. The contractor shall have a certified, ISO 9001 or equivalent standard, Management System for the activities within the scope of this SOW. The contractor shall maintain its certification throughout the performance of the SOW. QUALITY MANAGEMENT SYSTEM Through certification, the contractor should have in place an existing Quality Management System (QMS), which may be described within a documented information. The QMS should be applied and administered through Quality Management Plan (QMP). QUALITY PLAN The contractor shall implement and maintain a Quality Plan (QMP) which may be the same as or subordinate to the QMP. The plan shall refer to all orders, procedures, management plans, task instructions and other applicable documents. After project launch, the contractor shall revise the initial QP. The contractor shall submit the final QP alongside the final PMP to NSPA for final review. QUALITY CONTROL The Quality Control (QC) system implemented by the contractor shall specify those actions taken to control the performance so that the requirements of the SOW are met. The QC activities shall be detailed within the QP. QUALITY ASSURANCE Quality Assurance (QA) monitoring of the contractor’s performance shall be done by the AMOD CA. Inspections or certifications of work completed to the national standard Governmental Decree No 128 on the Design and Construction of Buildings shall form part of the QA.

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ENVIRONMENTAL MANAGEMENT SYSTEM The contractor shall establish and maintain systems that protect the environment from contamination, pollution or other adverse impacts resulting from the work. The contractor's environmental protection measures should be, as a minimum, in accordance with national, regional and local laws and regulations. The contractor shall be responsible for maintaining all required environmental approvals, arranging and satisfying any required tests or analyses that may be required. SITE MANAGEMENT The contractor shall maintain the construction site and lay-down yard in line with environmental protection standards. As a minimum measure, the contractor shall: (1) Establish an Environmental plan. (2) Store all toxic materials and chemicals in weather protected shelter with controlled access. (3) Petroleum, Oils, and Lubricants (POL) for the operation of authorized vehicles, generators, machinery and tools shall be kept in bunded or barricaded leak prevention area preventing soil contamination. (4) Prevent disposal of toxic materials and POL into the local drainage and sewer system. All the materials shall be disposed properly in accordance with Armenian standards. (5) During construction the contractor shall put in place measures and procedures to treat POL spills and leaks including a minimum of one decontamination containing at least a shovel, sand, treatment chemicals and plastic barrels for removed contaminated soil. WASTE The contractor and utilised waste subcontractors shall maintain valid certifications for the activities within the scope of this SOW. All rubbish, debris, surplus material, spoil and other waste shall be segregated according to hazard and type, and removed for disposal off site in a safe and competent manner to an approved tip or waste dump in accordance with national regulations. Open burning on site of waste materials arising from the work shall only be permitted with AMOD approval and in defined areas for specified non-hazardous materials.

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MANAGEMENT SYSTEM The contractor shall establish and maintain systems that protect personnel from occupational hazards and provide for their health and safety within the workplace. The contractor's Occupational Health and Safety (OH&S) measures should be in accordance with national, regional and local laws and regulations. The contractor shall be responsible for maintaining all required OH&S approvals, arranging and satisfying any required tests or analyses that may be required. 6.1.1. Safety Management System. The contractor shall have in place a Safety Management System (SMS), which may be described within a procedure or Safety Management Manual. The SMS should be applied and administered through a company Safety Management Plan (SMP) which forms part of the corporate or facilities overall management plans. 6.1.2. Project Safety Management Plan. The contractor shall implement and maintain a Project Safety Management Plan (PSMP) for the project. The final PSMP shall be submitted alongside the final PMP to NSPA for final review. The contents shall include: • Health and Safety aims for the project. • Site rules. • Arrangements for work cooperation and coordination through site meetings. • Arrangements for worker participation. • Site induction briefing and training. • Welfare Facilities and RLS. • Emergency procedures. • Control of any specific site risks 6.1.3. Risk Assessments. The contractor shall maintain, review and conduct Risk Assessments (RA) in accordance with national law or equivalent methodology within their SMS. Key risks should be shown in the project risk management register. SITE MANAGEMENT 6.2.1. The contractor shall store all supplies and equipment on site so as to preclude theft or damage. The site shall be maintained in a neat and orderly manner. 6.2.2. The contractor shall ensure that all personnel on site are provided with the appropriate Personal Protective Equipment that has been determined necessary through the RA process. 6.2.3. The contractor shall ensure first aid kits, adequate toilets, welfare and worker facilities (washing, eating, resting, smoking) are provided and maintained for workers and visitors to the site. The contractor shall ensure they are kept in a workable and clean condition.

ACCIDENT AND INCIDENT From mobilisation until handover the contractor shall provide a 24 hour response service whereby the contractor shall record details of an incident deemed an emergency and take appropriate/make safe action within a period of time deemed by the DA or their representative to be reasonable and appropriate. Any accident or incident causing injury or damage during work conducted as part of this contract shall be reported to NSPA without delay and as a minimum within 24 hours of the occurrence.

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TASKS 7.1.1. Any contractor proposed stage or milestone approved by NSPA, or Armenian regulatory requirement, shall be considered a task for the purpose of acceptance. The contractor shall advise the TO in writing not less than five (5) working days in advance for a pre-handover inspection of any task. NSPA in consultation with AMOD shall then provide a date and time for a pre-handover inspection. 7.1.2. The pre-handover inspection shall identify any shortfalls in the task, commonly referred to as snags. A written list of all snags identified shall be drawn up by the contractor and sent to NSPA within 24 hours. This shall be returned to the contractor within a further 48 hours with any further AMOD and or NSPA observations. The contractor shall then correct all agreed snags within the following five (5) days and then request a formal handover of the task. Any further deficiencies found shall be fully corrected by the contractor within the following 48 hours. 7.1.3. Following successful and agreed pre-handover inspections, a formal handover and signature of a formal Certificate of Completion (CoC) shall then be arranged by the NSPA TO. This shall normally be within one (1) working week. The CoC shall be signed by the CPM, TO and AMOD representative. It shall have attached a list of the corrected snags. COMPLETION PLAN The contractor shall propose a plan at least two (2) months before for the acceptance of the completed construction. This is most likely coincident with the commencement of assembly and erection of the shelter upon the concrete pad. The purpose is to assess that all contractual and Armenian regulatory requirements have been satisfied for acceptance and handover. The plan shall include the design requirements and performance parameters. The plan shall be approved by NSPA before any final acceptance work or tests shall be considered. Stages or milestones approved by NSPA in the PMP and having been subject to CoC can be consolidated as supporting enclosures. SCHEDULE The contractor shall allow adequate time for the conduct of the plan. This shall be detailed in the PMP. The plan shall allow for testing of reserve and back-up systems including power and duration. Concurrent testing is permitted. The contractor shall advise the NSPA TO in writing not less than one (1) month in advance for the pre-acceptance inspection. NSPA in consultation with AMOD shall then provide a date and time for the inspection. The inspection shall follow the process for tasks and snags to identify any shortfalls and follow up actions. All snags shall be cleared for the final report. FINAL HANDOVER After a successful inspection, a final acceptance handover and signature of a CoC shall then be arranged by the TO. This shall normally be within one (1) working week. The CoC shall be signed by the CPM, TO and AMOD representative. It shall have attached a list of the final corrected snags. DOCUMENTS Upon completion, detailed service and maintenance manuals when appropriate shall be provided to indicate a complete schedule of the equipment used replacement components and maintenance procedures. Separate operations manuals indicating the testing and commissioning procedures and instructions for operating the equipment shall be provided. Original documentation from the producer of installed equipment shall be handed over. This is separate from the user documentation that must be in (service and maintenance manuals main instructions).

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GENERAL 8.1.1. Standards. In order to review and report progress, the contractor shall submit regular records and reports, including time-driven controls (e.g., Monthly Reports) and event-driven controls (e.g. Final Report, Issue Report). The deliverables of this contract shall be provided in an Acrobat Reader© compatible format and a format using the following software standards as shown in Table 3. These shall be distributed via email by the contractor. Ser Document Type Format (a) (b) (c) 1 All documents Acrobat Reader 2 Word Processing Microsoft Word 2007, or newer 3 Spreadsheets Microsoft Excel 2007, or newer 4 Presentations Microsoft PowerPoint 2007, or newer 5 Project Management Microsoft Project 2007, or newer 6 Drawings AUTOCAD Table 3: Electronic media standards 8.1.2. Distribution. Unless otherwise notified all records and reports shall be only distributed to NSPA. The details are shown at Table 4. The contractor shall inform NSPA of the results of his work and with suspense dates to be established by NSPA in accordance with the project schedule.

Ser Contact Address Phone & Email (a) (b) (c) (d) 1 NSPA Support to Operations Directorate Phone: Trust Fund Office Fax:+ 8, Rue de la Gare Email: L 8302 Capellen Luxembourg

Table 4: Technical Reporting Contact Points RECORDS AND REPORTS 8.2.1. Periodic Report. This report summarises the status of the project at monthly intervals. From contract award reports shall be submitted every month as at the last day of the calendar month. They are to be submitted by the first week of the second subsequent month at the latest. However, such reports may be required on a more frequent basis. Reports should be submitted even if no activity has occurred in the preceding month. The format is to be agreed between the contractor and NSPA. 8.2.2. Issue Report. This report describes an issue in detail. Incident/accident reports shall be communicated within maximum 24 hours from occurrence. Issues shall be registered. Where significant changes are required, any potential delays shall be notified to NSPA for review and decision on course of actions. The contractor and NSPA shall agree upon the report format. 8.2.3. Final Report. The final report shall include a complete DVD/CD-ROM archive of all documents. The final report shall be submitted with the (last) invoice no later than 30 days after completion of the acceptance of the work or service. The format is to be agreed between the contractor and NSPA. 8.2.4. High Definition Photographs. The contractor shall keep a historical photographic (digital) album detailing the entire project. This shall be used by NSPA to communicate progress to donors and for NATO Public Diplomacy. Photographs should shall detail each 17 NATO UNCLASSIFIED Releasable to Armenia NATO UNCLASSIFIED Releasable to Armenia separate building within the construction. Photographs should be taken at a predefined interval, e.g. every week, during the project (before, during, after) to show the progress of site development and progress. High Definition (HD) photographs in JPEG format shall include surrounding properties. MEETINGS 8.3.1. General. At its own expense, the contractor shall support and participate, if so required by NSPA, in project related meetings. The contractor may be requested to travel to Luxemburg (NSPA premises) in support of this project. However, telephone and video conferencing shall be maximized, if video teleconference facility is compatible with that of NSPA. Meeting Minutes including list of actions shall be drafted by the contractor and submitted to NSPA within 7 days of the meeting. 8.3.2. Post Contract Award QA. Not less than three (3) week after contract award, a post award QA meeting should be held at a designated premises. During this meeting, NSPA shall conduct a review of the initial contractor’s PMP making any clarifications and changes as required through the change process. The contractor shall complete the requirements to design. Further coordination meetings may be required including site assessment. At a satisfactory conclusion, and subject to receipt of all necessary works’ authorizations and approvals from the relevant authorities, NSPA shall issue authority to commence relevant work. 8.3.3. Project Management Review. The contractor shall organise Project Management Review (PMR) meetings on a monthly basis. The agenda of the meeting should be set by the contractor and shall include Quality, OH&S, Environmental management and Risk. After coordination with NSPA, the agenda shall be sent to all parties involved at least ten (10) working days before the proposed date. The contractor shall record and draft the minutes of the meeting on the agenda format. This shall include a list of actions drafted in session. The draft minutes and list of actions shall be submitted by the contractor to NSPA within seven (7) days of the meeting. The purpose of the project review meetings shall be to: • Review the progress against targets and timelines. • Review deviations, waivers, changes and exceptions. • Review project risk management register. • Conduct a review of management systems. • Record any notes of findings of No Significance. • Agree Action List. 8.3.4. Ad Hoc. The purpose of these Ad Hoc meetings is to exchange information of a technical nature and to resolve difficulties. Such meetings may be convened by either party. They may be related to project changes and are usually urgent and the contractor must undertake to enable them to be held as soon as possible. Minutes and action lists shall be provided by the contractor same as for the project review meetings. 8.3.5. Close-out meeting. The NSPA may request a close-out meeting. The purpose of this meeting is to review the contractor’s draft final report and to re-conciliate if necessary.

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CONTRACT DOCUMENT REQUIREMENT LIST The contractor shall provide NSPA with the Contract Document Requirements List (CDRL) deliverables at Table 5 in response to this SOW. This list is not exhaustive and the contractor shall check for the completeness of deliverables required in this SOW. Ser Title SOW Ref Frequency Remarks (a) (b) (c) (d) (e) 1 Project Management Plan 3.2 revise 30 days after award 2 Project Timeline Schedule 3.3 Gantt Chart within Quality Plan 3 Mobilisation Plan 3.5.1 with PMP 4 Demobilisation Plan 3.5.2 Revise -1 month with PMP 5 Project Quality Plan 4.3 with PMP 6 Project Safety Management Plan 6.1.2 and Risk Assessments 7 Contractor Designs 3.5.1; 3.8 with PMP 8 Work Permits & Approvals 3.4; 3.8 9 Test Certificates 3.5.3; 7.5 with final close out 10 Completion Plan 7.2 - 2months 11 Periodic Report 8.2.1 monthly 12 Issue Report 8.2.2 as required within 24 hours 13 Final Report 8.2.3 once 14 Project Photographs 8.2.4 weekly 15 Project Review Meetings 8.3.3 monthly 16 Ad Hoc Technical Meetings 8.3.4 as required 17 Project Close out Meeting 8.3.5 once

Table 5: Contract Document Requirements List.

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T 72

Combat weight 41.5 tonnes Length (Hull) 6.95 m Width 3.59 m Height 2.23 m BMP 1 combat Vehicle

Combat weight 13.3 tonnes Length 6.74 m Width 2.94 m Height 2.15 m BTR-70 Armoured Personnel Carrier

Combat weight 11.5 tonnes Length 7.54 m Width 2.80 m Height 2.32 m

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MT-LB Battery Fire Control Centre

Combat weight 15.5 tonnes Length 7.48 m Width 2.85 m Height 2.43 m BTR-50 UR-67 Mine Clearing Vehicle

Combat weight 14.3 tonnes Length 7.07 m Width 3.14 m Height 2.03 m MTU-20 Armoured Vehicle Launched Bridge

Combat weight 37 tonnes Length 9.20 - 11.64 (with the bridge) m Width 3.27 – 3.30 (with the bridge) m Height 2.00 – 3.40 (with the bridge) m

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BAT-M Obstacle Removing Vehicle

Combat weight 27.5 tonnes Length 7.05 m Width 4.50 m Height 3.75 m

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(1) International Building Code (IBC) 2009 (2) Reserved (3) EN 933-1 Tests for geometrical properties of aggregates - Part 1: Determination of particle size distribution - Sieving method (4) EN 13285 Unbound Mixtures. Specifications (5) EN 13286-2 Unbound and Hydraulically Bound Mixtures (6) EN 1097-2 Tests for mechanical and physical properties of aggregates (7) Methods for the determination of resistance to fragmentation (8) EN 1097-6 Tests for mechanical and physical properties of aggregates. Determination of particle density and water absorption (9) EN 197-1 Cement Specification (10) AASHTO T26 Water Tests to be used in Concrete Mixes (11) EN 196-3 Methods of testing cement – Part 3: Determination of setting times and soundness (12) EN 1367 Tests for thermal and weathering properties of Aggregates (13) EN 206 Concrete. Specification, performance, production, conformity and Concrete Pavement Technical Requirements (14) EN 13252 Filtration Materials – Geotextile (15) UNI 6364 A Cylindrical pins dowels (16) ASTM D994 Standard Specification for Preformed Expansion Joint Filler for Concrete (Bituminous Type) (17) BS 4483:2005 Steel fabric for the reinforcement of concrete – Specification

(1) EUROCODE 0: Basis of structural design (EN 1990) (2) EUROCODE 1: Actions on structure (EN 1991) (3) EUROCODE 2: Design of concrete structures (EN 1992) (4) EUROCODE 3: Design of steel structures (EN 1993) (5) EUROCODE 4: Design of composite steel and concrete structures (EN 1994) (6) EUROCODE 5: Design of timber structures (EN 1995) (7) EUROCODE 6: Design of masonry structures (EN 1996) (8) EUROCODE 7: Geotechnical design (EN 1997) (9) EUROCODE 8: Design of structures for earthquake resistance (EN 1998) (10) EUROCODE 9: Design of aluminium structures (EN 1999)

This is not an exhaustive list and NSPA accepts no liability for omissions. The contractor shall be responsible for the use and application of current amendment or version status.

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