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Approved Council Meeting Minutes Feb 1St 2017.Pdf

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Approved Council Meeting Minutes Feb 1St 2017.Pdf ilLt c0FY PITCAIRI{ ISLAND COUNCIL Minutes of the Council Meeting held at the public Hall Commencing at 8.30am Wednesday Feb 1,r 2017 Present: Mayor Shawn Christian, Cr Leslie Jaques, Cr LeaBrown, Cr Danalyn Griffiths, cr,.Mfutiete Christian,''rr rrLrqrr' Cr Brenda Christian, Administrator Nicola Hebb, Island Secretary li;.rh.;Ni.;;r.'"-"-.- Apologies: Deputy Mayor Charlene Warren-peu r:r:,i ,,,.i,,,, Gallery: None ', ,',1, Openinq Prayer: Cr L Jaques Welcome: Mayor Matters Arising from the Minutes of fi" filF2Ol7 The I Mayor cg1-v.ey9d,,.tiat@ 1) Notifying the Community Mike Warren,s of Council to noti$r ihe public of Mlke Warren,s eligibility to undertake I supervised work in the ::,3u,pelryise.d.,, community work programme. community. He sug'geftd,.,that the Administrator Liaise with prison C. Sweeny police .,...:..' 1..$..pperinteiidelnt and the to do this. agreed that ]!.,:1111ur this is appropriate given Mr Waiten's supervised work ouiside of tire prison enyiionment falls within the responsibility of the .€tjrrections Department. The Administrator reported that she has requested a copy of the MOU as requested. rvlouon: Ur D Unttiths / Cr B Christian "That the Regular Council Meeting Minutes of Jan lltt'' 2017, as circulated, be approveid.,' All in favour - Carried Memo to Council,t :lf i nance aii*pCofr6fiG oiui sion I Lounctl noted receipt of the amended store policy upd?.!:C,f,.,t:..Poti"fri,,..,j:,1';;:r:i:: regard I yith. to prohibiting the selling or trading of alcohol I and cigarettes into French Rolynesia and I New Zealand. Cr L Jaques, as DM Finance & Economics, reported that the General Store has implemented the policy improvements, as previously ciiculated, to help counter illegal trade with Mangareva. Cr M Christian, as DM Environment, Conservation and Natural Resources added that all exports to French Polynesia must now be accompanied by an Export Declaration Form. The forms ire available to the public via the Bio Security Department and a general announcement, reminding the communitv of the requirement, will occur prior to tlreiegular departures of the supply ship. The Mayor added that the Sale and Use of Liquor Ordinance of March 2009 will be reviewed during the visit of the Attorney General inMaylJune 2017. Cr B Christian sought clarification as to whether the new store procedures will impact homestay hosts buying alcohol to sell to their guests. Council L Jaques clarified that this was not the intention and the new policy will not impact homestay operators. Internet Watch The Administrator confirmed that-the fbllo*ing statement has been forwarded to IWF on behalf o? Council. "Il'e are delighted to be working with the Internet lVatch Foundation. Pitcairn's IWF reporting portal makes it simplefor anyone on the island to report on images that concern them, and by reporting ihr*, to help to stop child sexual abuse. pitcairn litand has established robust child safeguarding measures for children living on and visiting our island,. our IWF portal helps us to also protecl children worlcl.,, A photo of the Pitcairn Islands Council will accompany the statement. It was agreed that the monthly monitoring statistics, provided by the IWF, will be regularly publirh.d in the Quarterly Council Bulletin goins forward. Update on Child Safeguarding visits The Administrator reporled that the next Child (training, facilitation and CSR) Safefy Review for pitcairn will take place in November 2017. She confirmed that progress have been made in contracting two Child Matters facilitators/trainers to Ms.Hebb added that, option, which proposed professional support should be sought to work with the entire island community, was preferred by Council. There ensued general discussion about the links between Pitcairn,s Child Safeguarding practices, the legacy of Operation Unique uiA Council,s repopu lation strategy. 20 I 7 Repopulation programri,i$ It was agreed tt at tt-re n@ ..;:;riti,iiitl:;::',_,'l ": Monday 13th Feb 8.30am. ::-" ".', .j The Workshop will be preceded by a Regular Council meeting. Cr Leslie Jaques reminded Council that it had agreed provide to DFID with a contingency plan for the island, should its repopulation lnitiatives fail, by March 2017. The Mayor reminded Council that developing a comprehensive contingency- plan, is included in Council,s 2014_1g Strategic Development Plan. Cr,s L Jaques and M Christian added the DFID had previously requested this. The Mayor noted that the proposed action, as stated in Point .12 of the SDp's executive summary states '.,.should no applications to settle on pitcairn be received by March 2017, a comprehensive contingency plan will be developed., He added that Council,s efforts tust Veu, to strengthen its repopulation strategy has resulted in several settlement applications being received, 4 of which having been subsequently approved for settlement. The Administrator noted that this was a positive step which should be communicated to DFID when Council reviews the SDp and sends its comments on contingency planning.to DFID. There ensur"d g.n"rul*|.ffin uUout Council,s commitment to repopulation, its anticipated repopulation programme for 2017, Child Safeguardingtahdlthe legacy of Operation Unique. F.ormal Approval of the 2017-l S Council nuaget Acknowledgement of Brian and Kari Voungt -- i.!heMaydj.rep written consent to use land at pamai to build the new fo.Council using the land they owned at store, under ,:,::i;iiil,.,..,.:,rli::f,j, ,conlerited'Pamai EDFI0. jtAmal lo|thefoi the new store build. ':,:.1:' A',lgtter of appreciation has been sent, on behalf of Cotihcil, young, :+11:' ':j':!:". to Mr and Mrs from the Division M4riager Environment, Conservation and Natural .:R€sources The Administrator reported thttAG;Gmeron und Emma Harber (FCO, OTD) will be visiting pitcairn in February. Ms Hebb will set a programme in place for their visit and it was agreed that a special Council meeting will be held on Friday the 24th at g.30am to formally welcome them to the island. General BusinesiMatters In response to an enquiry fro* -Ci L-gro*n regarding cruise ship communications. Cr L Jaques, as DM Finance & Economics, reported that communications with the cruise ship Artania were in process. He added that a programme, enabling the ship to both land passengers and have the on-board market set up if it wished, had been proposed and the Tourism Department is now waiting on confirmation as to how the ship would like to proceed. The On_ island Services Co-ordinator will advise the community of the ships intentions at the earliest Expression of Interest in SPREp Invasive Species Cr M Christian reported ttrat pitcairn tas Ueen invited to participate in an Invasive Species project, under the Regional EDFI I programme. The proiect will be carried members, :-9u-11.y within rhe South pacific, i.e. Wallis Forruna, & New Caled""i; ;; French Polynesia. Managing Public Notice Boards The Mayor.equ be better monitored going forward. It was agreed those who uie the notice boards should make sure postings are both current anJ audience appropriate. Cr D Griffiths offered ro include monitoring the boards when posting Council Bulletins. Community Donations Cr B Christia Wa[1. t9. acknowlgdge cimmunity donations:i:::i?*nce y.o,.uid enqblg pitcajrn" to formall! recognise. t!td: rtny past and present people and organisatio'iG who;,:63u" assisted pitcairn over the thar th is concept coutd'ib.ef illr{1.:gr},lryneral.asreement r,iAher"a*.t;p;?; ;; *,ffir -"-"'t ffi",ti Community Consultation meetings. Meeting Closed: 10.35 Date of Next Council Meeting: Monday l3th 201 Mayor Shawn Christian: ....".%; Dare: ..{.5. ../....3...../..2.g. i.:2.....
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