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Excluded Only Date: Monday 19 September 2016 Time: 1.00 pm Venue: Council Chamber, Municipal Chambers, The Octagon, Dunedin Council OPEN ATTACHMENTS UNDER SEPARATE COVER ITEM TABLE OF CONTENTS PAGE 6.1 Ordinary Council meeting - 1 August 2016 A Minutes of Ordinary Council meeting held on 1 August 2016 3 7 Hearings Committee - 16 March 2016 A Minutes of Hearings Committee held on 16 March 2016 21 8 Hearings Committee - 1 April 2016 A Minutes of Hearings Committee held on 1 April 2016 34 9 Hearings Committee - 17 May 2016 A Minutes of Hearings Committee held on 17 May 2016 40 10 Hearings Committee - 21 July 2016 A Minutes of Hearings Committee held on 21 July 2016 73 11 Community and Environment Committee - 29 August 2016 A Minutes of Community and Environment Committee held on 29 August 2016 84 12 Planning and Regulatory Committee - 30 August 2016 A Minutes of Planning and Regulatory Committee held on 30 August 2016 89 13 Infrastructure Services Committee - 30 August 2016 A Minutes of Infrastructure Services Committee held on 30 August 2016 92 14 Economic Development Committee - 5 September 2016 A Minutes of Economic Development Committee held on 5 September 2016 96 COUNCIL 19 SEPTEMBER 2016 15 Finance Committee - 5 September 2016 A Minutes of Finance Committee held on 5 September 2016 99 16 Audit and Risk Subcommittee - 28 June 2016 A Minutes of Audit and Risk Subcommittee held on 28 June 2016 101 17 Audit and Risk Subcommittee - 2 August 2016 A Minutes of Audit and Risk Subcommittee held on 2 August 2016 107 18 Sustainability Audit Subcommittee - 15 August 2016 A Minutes of Sustainability Audit Subcommittee held on 15 August 2016 116 19 Grants Subcommittee - 12 July 2016 A Minutes of Grants Subcommittee held on 12 July 2016 120 20 Waikouaiti Coast Community Board - 10 August 2016 A Minutes of Waikouaiti Coast Community Board held on 10 August 2016 124 21 Otago Peninsula Community Board - 11 August 2016 A Minutes of Otago Peninsula Community Board held on 11 August 2016 132 22 Strath Taieri Community Board - 11 August 2016 A Minutes of Strath Taieri Community Board held on 11 August 2016 139 23 Mosgiel Taieri Community Board - 16 August 2016 A Minutes of Mosgiel Taieri Community Board held on 16 August 2016 143 24 Chalmers Community Board - 17 August 2016 A Minutes of Chalmers Community Board held on 17 August 2016 153 25 Saddle Hill Community Board - 18 August 2016 A Minutes of Saddle Hill Community Board held on 18 August 2016 159 26 South Dunedin Community Hub A South Dunedin Community Hub Report - Athfield Architects 169 COUNCIL 19 SEPTEMBER 2016 Item 6.1 Item Council MINUTES Unconfirmed minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Monday 1 August 2016, commencing at 10.00 am PRESENT Mayor Mayor Dave Cull Deputy Mayor Cr Chris Staynes Members Cr David Benson-Pope Cr John Bezett Cr Hilary Calvert Cr Doug Hall Cr Aaron Hawkins Cr Mike Lord Cr Jinty MacTavish Cr Andrew Noone Cr Richard Thomson Cr Lee Vandervis Cr Andrew Whiley Cr Kate Wilson A Attachment IN ATTENDANCE Sue Bidrose (Chief Executive Officer), Simon Pickford (General Manager Services and Development), Grant McKenzie (Group Chief Financial Officer), Sandy Graham (General Manager Corporate Services), Kristy Rusher (Manager Civic and Legal), John Christie (Director Enterprise Dunedin), Nicola Pinfold (Group Manager Community and Planning), Karilyn Canton (In-House Legal Counsel), Maria Ioannou (Corporate Policy Manager), Jessie Wu (Policy Advisor), Hamish Orbell (Senior Policy Analyst), Andrea Jones (Communications Team Leader), Tracey Tamakehu (Digital Services Manager), Andrew Slater (Risk and Internal Audit Manager), Gavin Logie (Financial Controller) and Carolyn Allan (Senior Management Accountant) Governance Support Officer Pam Jordan 1 OPENING The meeting opened with a prayer given by Sheikh Asrarul Haque Obaidullah, Iman, Al Huda Mosque. 2 PUBLIC FORUM There was no Public Forum. Minutes Ordinary Council meeting - 1 August 2016 Page 3 of 200 COUNCIL 19 SEPTEMBER 2016 3 APOLOGIES Moved (Mayor Dave Cull/Cr Mike Lord): 6.1 Item That the Council: Accepts the apology from Cr Neville Peat (for absence) and from Cr Chris Staynes (for lateness). Motion carried (CNL/2016/052) 4 CONFIRMATION OF AGENDA Moved (Mayor Dave Cull/Cr Aaron Hawkins): That the Council: Confirms the agenda, noting that the non-public part of the meeting will commence at 1.00 pm, with any remaining public items to be taken following that. A Attachment There was discussion on whether Delta representatives were required to attend the meeting for item 6 of the non-public part of the meeting, however Mayor Cull advised that the Chairman of Dunedin City Holdings Ltd had said that he would respond to the Council's questions. Motion carried (CNL/2016/053) Councillor Vandervis recorded his vote against. 5 DECLARATIONS OF INTEREST Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have. There were no declarations of interest. 6 CONFIRMATION OF MINUTES 6.1 ORDINARY COUNCIL MEETING - 27 JUNE 2016 Moved (Mayor Dave Cull/Cr Andrew Noone): That the Council: Confirms the public part of the minutes of the Ordinary Council meeting held on 27 June 2016 as a correct record. Motion carried (CNL/2016/054) Minutes Ordinary Council meeting - 1 August 2016 Page 4 of 200 COUNCIL 19 SEPTEMBER 2016 MINUTES OF COMMITTEES 7 HEARINGS COMMITTEE - 23 FEBRUARY 2016 6.1 Item It was reported that a correction had been made to record that Commissioner Colin Weatherall rather than Cr Andrew Whiley was a member of this Hearings Committee. Moved (Cr Andrew Noone/Cr Lee Vandervis): That the Council: Confirms the minutes of the Hearings Committee held on 23 February 2016 as a correct record (15 Midland Street, Dunedin). Motion carried (CNL/2016/055) 8 HEARINGS COMMITTEE - 7 MARCH 2016 Moved (Cr Andrew Noone/Cr Lee Vandervis): That the Council: A Attachment Confirms the public part of the minutes of the Hearings Committee held on 7 March 2016 as a correct record (8 Kilgour Street, Dunedin). Motion carried (CNL/2016/056) 9 HEARINGS COMMITTEE - 18 MARCH 2016 Moved (Cr Andrew Noone/Cr Lee Vandervis): That the Council: Confirms the minutes of the Hearings Committee held on 18 March 2016 as a correct record (97 Filleul Street, Dunedin). Motion carried (CNL/2016/057) 10 HEARINGS COMMITTEE - 6 APRIL 2016 Moved (Cr Andrew Noone/Cr Lee Vandervis): That the Council: Confirms the minutes of the Hearings Committee held on 6 April 2016 as a correct record (29 Queen Street, Dunedin). Motion carried (CNL/2016/058) 11 HEARINGS COMMITTEE - 14 APRIL 2016 Moved (Cr Andrew Noone/Cr Lee Vandervis): That the Council: Minutes Ordinary Council meeting - 1 August 2016 Page 5 of 200 COUNCIL 19 SEPTEMBER 2016 Confirms the minutes of the Hearings Committee held on 14 April 2016 as a correct record (113 Cliffs Road, Dunedin). Motion carried (CNL/2016/059) 6.1 Item 12 HEARINGS COMMITTEE - 1 JUNE 2016 Moved (Cr Andrew Noone/Cr Lee Vandervis): That the Council: Confirms the public part of the minutes of the Hearings Committee held on 1 June 2016 as a correct record (50A Hazel Avenue, Dunedin). Motion carried (CNL/2016/060) 13 HEARINGS COMMITTEE - 17 AUGUST 2015 Moved (Cr David Benson-Pope/Cr Kate Wilson): That the Council: A Attachment Confirms the minutes of the Hearings Committee held on 17 August 2015 as a correct record (2 Townleys Road, Dunedin). Motion carried (CNL/2016/061) 14 HEARINGS COMMITTEE - 17 AUGUST 2015 Moved (Cr David Benson-Pope/Cr Kate Wilson): That the Council: Confirms the minutes of the Hearings Committee held on 17 August 2015 as a correct record (506 Kaikorai Valley Road, Dunedin). Motion carried (CNL/2016/062) 15 COMMUNITY AND ENVIRONMENT COMMITTEE - 11 JULY 2016 Moved (Cr Jinty MacTavish/Cr Kate Wilson): That the Council: a) Notes Part A items (1-8) and public forum of the minutes of the Community and Environment Committee meeting held on 11 July 2016. b) Takes Part C items of the minutes of the Community and Environment Committee held on 11 July 2016, in the non-public part of the meeting. Motion carried (CNL/2016/063) Minutes Ordinary Council meeting - 1 August 2016 Page 6 of 200 COUNCIL 19 SEPTEMBER 2016 16 INFRASTRUCTURE SERVICES COMMITTEE - 12 JULY 2016 Item 6.1 Item Moved (Cr Kate Wilson/Cr Doug Hall): That the Council: a) Notes Part A items (1-5, 7) and public forum of the minutes of the Infrastructure Services Committee meeting held on 12 July 2016. b) Approves the following Part B item of the minutes of the Infrastructure Services Committee meeting held on 12 July 2016: Item 6: Road Naming Policy Review. Motion carried (CNL/2016/064) 17 PLANNING AND REGULATORY COMMITTEE - 12 JULY 2016 Moved (Cr David Benson-Pope/Cr Aaron Hawkins): That the Council: A Attachment a) Notes Part A items (1-6) of the minutes of the Planning and Regulatory Committee meeting held on 12 July 2016. Motion carried (CNL/2016/065) 18 ECONOMIC DEVELOPMENT COMMITTEE - 18 JULY 2016 Moved (Cr John Bezett/Cr Doug Hall): That the Council: a) Notes Part A items (1-7) of the minutes of the Economic Development Committee meeting held on 18 July 2016. b) Takes Part C items of the minutes of the Economic Development Committee held on 18 July 2016, in the non-public part of the meeting. Motion carried (CNL/2016/066) 19 FINANCE COMMITTEE - 18 JULY 2016 Moved (Cr Richard Thomson/Cr Hilary Calvert): That the Council: a) Notes Part A items (1-6, 8) of the minutes of the Finance Committee meeting held on 18 July 2016.
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