Date: Monday 19 September 2016 Time: 1.00 pm Venue: Council Chamber, Municipal Chambers, The Octagon, Dunedin

Council OPEN ATTACHMENTS

UNDER SEPARATE COVER

ITEM TABLE OF CONTENTS PAGE

6.1 Ordinary Council meeting - 1 August 2016 A Minutes of Ordinary Council meeting held on 1 August 2016 3

7 Hearings Committee - 16 March 2016 A Minutes of Hearings Committee held on 16 March 2016 21

8 Hearings Committee - 1 April 2016 A Minutes of Hearings Committee held on 1 April 2016 34

9 Hearings Committee - 17 May 2016 A Minutes of Hearings Committee held on 17 May 2016 40

10 Hearings Committee - 21 July 2016 A Minutes of Hearings Committee held on 21 July 2016 73

11 Community and Environment Committee - 29 August 2016 A Minutes of Community and Environment Committee held on 29 August 2016 84

12 Planning and Regulatory Committee - 30 August 2016 A Minutes of Planning and Regulatory Committee held on 30 August 2016 89

13 Infrastructure Services Committee - 30 August 2016 A Minutes of Infrastructure Services Committee held on 30 August 2016 92

14 Economic Development Committee - 5 September 2016 A Minutes of Economic Development Committee held on 5 September 2016 96

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15 Finance Committee - 5 September 2016 A Minutes of Finance Committee held on 5 September 2016 99

16 Audit and Risk Subcommittee - 28 June 2016 A Minutes of Audit and Risk Subcommittee held on 28 June 2016 101

17 Audit and Risk Subcommittee - 2 August 2016 A Minutes of Audit and Risk Subcommittee held on 2 August 2016 107

18 Sustainability Audit Subcommittee - 15 August 2016 A Minutes of Sustainability Audit Subcommittee held on 15 August 2016 116

19 Grants Subcommittee - 12 July 2016 A Minutes of Grants Subcommittee held on 12 July 2016 120

20 Waikouaiti Coast Community Board - 10 August 2016 A Minutes of Waikouaiti Coast Community Board held on 10 August 2016 124

21 Otago Peninsula Community Board - 11 August 2016 A Minutes of Otago Peninsula Community Board held on 11 August 2016 132

22 Strath Taieri Community Board - 11 August 2016 A Minutes of Strath Taieri Community Board held on 11 August 2016 139

23 Mosgiel Taieri Community Board - 16 August 2016 A Minutes of Mosgiel Taieri Community Board held on 16 August 2016 143

24 Chalmers Community Board - 17 August 2016 A Minutes of Chalmers Community Board held on 17 August 2016 153

25 Saddle Hill Community Board - 18 August 2016 A Minutes of Saddle Hill Community Board held on 18 August 2016 159

26 South Dunedin Community Hub A South Dunedin Community Hub Report - Athfield Architects 169

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Item 6.1 Item

Council

MINUTES

Unconfirmed minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Monday 1 August 2016, commencing at 10.00 am

PRESENT

Mayor Mayor Dave Cull Deputy Mayor Cr Chris Staynes Members Cr David Benson-Pope Cr John Bezett Cr Hilary Calvert Cr Doug Hall Cr Aaron Hawkins Cr Mike Lord Cr Jinty MacTavish Cr Andrew Noone Cr Richard Thomson Cr Lee Vandervis Cr Andrew Whiley Cr Kate Wilson A Attachment

IN ATTENDANCE Sue Bidrose (Chief Executive Officer), Simon Pickford (General Manager Services and Development), Grant McKenzie (Group Chief Financial Officer), Sandy Graham (General Manager Corporate Services), Kristy Rusher (Manager Civic and Legal), John Christie (Director Enterprise Dunedin), Nicola Pinfold (Group Manager Community and Planning), Karilyn Canton (In-House Legal Counsel), Maria Ioannou (Corporate Policy Manager), Jessie Wu (Policy Advisor), Hamish Orbell (Senior Policy Analyst), Andrea Jones (Communications Team Leader), Tracey Tamakehu (Digital Services Manager), Andrew Slater (Risk and Internal Audit Manager), Gavin Logie (Financial Controller) and Carolyn Allan (Senior Management Accountant)

Governance Support Officer Pam Jordan

1 OPENING

The meeting opened with a prayer given by Sheikh Asrarul Haque Obaidullah, Iman, Al Huda Mosque.

2 PUBLIC FORUM

There was no Public Forum.

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3 APOLOGIES

Moved (Mayor Dave Cull/Cr Mike Lord): 6.1 Item

That the Council:

Accepts the apology from Cr Neville Peat (for absence) and from Cr Chris Staynes (for lateness).

Motion carried (CNL/2016/052)

4 CONFIRMATION OF AGENDA

Moved (Mayor Dave Cull/Cr Aaron Hawkins):

That the Council:

Confirms the agenda, noting that the non-public part of the meeting will commence at 1.00 pm, with any remaining public items to be taken following that. A Attachment There was discussion on whether Delta representatives were required to attend the meeting for item 6 of the non-public part of the meeting, however Mayor Cull advised that the Chairman of Dunedin City Holdings Ltd had said that he would respond to the Council's questions.

Motion carried (CNL/2016/053) Councillor Vandervis recorded his vote against.

5 DECLARATIONS OF INTEREST

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no declarations of interest.

6 CONFIRMATION OF MINUTES

6.1 ORDINARY COUNCIL MEETING - 27 JUNE 2016

Moved (Mayor Dave Cull/Cr Andrew Noone):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 27 June 2016 as a correct record.

Motion carried (CNL/2016/054)

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MINUTES OF COMMITTEES

7 HEARINGS COMMITTEE - 23 FEBRUARY 2016 6.1 Item

It was reported that a correction had been made to record that Commissioner Colin Weatherall rather than Cr Andrew Whiley was a member of this Hearings Committee.

Moved (Cr Andrew Noone/Cr Lee Vandervis):

That the Council:

Confirms the minutes of the Hearings Committee held on 23 February 2016 as a correct record (15 Midland Street, Dunedin).

Motion carried (CNL/2016/055)

8 HEARINGS COMMITTEE - 7 MARCH 2016

Moved (Cr Andrew Noone/Cr Lee Vandervis):

That the Council: A Attachment

Confirms the public part of the minutes of the Hearings Committee held on 7 March 2016 as a correct record (8 Kilgour Street, Dunedin).

Motion carried (CNL/2016/056)

9 HEARINGS COMMITTEE - 18 MARCH 2016

Moved (Cr Andrew Noone/Cr Lee Vandervis):

That the Council:

Confirms the minutes of the Hearings Committee held on 18 March 2016 as a correct record (97 Filleul Street, Dunedin).

Motion carried (CNL/2016/057)

10 HEARINGS COMMITTEE - 6 APRIL 2016

Moved (Cr Andrew Noone/Cr Lee Vandervis):

That the Council:

Confirms the minutes of the Hearings Committee held on 6 April 2016 as a correct record (29 Queen Street, Dunedin).

Motion carried (CNL/2016/058)

11 HEARINGS COMMITTEE - 14 APRIL 2016

Moved (Cr Andrew Noone/Cr Lee Vandervis):

That the Council:

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Confirms the minutes of the Hearings Committee held on 14 April 2016 as a correct record (113 Cliffs Road, Dunedin).

Motion carried (CNL/2016/059) 6.1 Item

12 HEARINGS COMMITTEE - 1 JUNE 2016

Moved (Cr Andrew Noone/Cr Lee Vandervis):

That the Council:

Confirms the public part of the minutes of the Hearings Committee held on 1 June 2016 as a correct record (50A Hazel Avenue, Dunedin).

Motion carried (CNL/2016/060)

13 HEARINGS COMMITTEE - 17 AUGUST 2015

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Council: A Attachment

Confirms the minutes of the Hearings Committee held on 17 August 2015 as a correct record (2 Townleys Road, Dunedin).

Motion carried (CNL/2016/061)

14 HEARINGS COMMITTEE - 17 AUGUST 2015

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Council:

Confirms the minutes of the Hearings Committee held on 17 August 2015 as a correct record (506 Kaikorai Valley Road, Dunedin).

Motion carried (CNL/2016/062)

15 COMMUNITY AND ENVIRONMENT COMMITTEE - 11 JULY 2016

Moved (Cr Jinty MacTavish/Cr Kate Wilson):

That the Council:

a) Notes Part A items (1-8) and public forum of the minutes of the Community and Environment Committee meeting held on 11 July 2016.

b) Takes Part C items of the minutes of the Community and Environment Committee held on 11 July 2016, in the non-public part of the meeting.

Motion carried (CNL/2016/063)

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16 INFRASTRUCTURE SERVICES COMMITTEE - 12 JULY 2016

Moved (Cr Kate Wilson/Cr Doug Hall): 6.1 Item

That the Council:

a) Notes Part A items (1-5, 7) and public forum of the minutes of the

Infrastructure Services Committee meeting held on 12 July 2016.

b) Approves the following Part B item of the minutes of the Infrastructure Services Committee meeting held on 12 July 2016:

Item 6: Road Naming Policy Review.

Motion carried (CNL/2016/064)

17 PLANNING AND REGULATORY COMMITTEE - 12 JULY 2016

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Council: A Attachment

a) Notes Part A items (1-6) of the minutes of the Planning and Regulatory Committee meeting held on 12 July 2016.

Motion carried (CNL/2016/065)

18 ECONOMIC DEVELOPMENT COMMITTEE - 18 JULY 2016

Moved (Cr John Bezett/Cr Doug Hall):

That the Council:

a) Notes Part A items (1-7) of the minutes of the Economic Development Committee meeting held on 18 July 2016.

b) Takes Part C items of the minutes of the Economic Development Committee held on 18 July 2016, in the non-public part of the meeting.

Motion carried (CNL/2016/066)

19 FINANCE COMMITTEE - 18 JULY 2016

Moved (Cr Richard Thomson/Cr Hilary Calvert):

That the Council:

a) Notes Part A items (1-6, 8) of the minutes of the Finance Committee meeting held on 18 July 2016.

b) Approves the following Part B item of the minutes of the Finance Committee meeting held on 18 July 2016:

Item 7: Rates Rebate - Occupational Right Agreements.

Motion carried (CNL/2016/067)

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20 ANNUAL PLAN HEARINGS COMMITTEE – 4-5 MAY 2016 Item 6.1 Item Moved (Mayor Dave Cull/Cr Kate Wilson):

That the Council:

a) Notes the minutes of the Annual Plan Hearings Committee meeting held on

4 and 5 May 2016.

Motion carried (CNL/2016/068)

21 ANNUAL PLAN DELIBERATIONS COMMITTEE – 10-12 MAY 2016

Moved (Mayor Dave Cull/Cr Kate Wilson):

That the Council:

a) Notes the minutes of the Annual Plan Deliberations Committee meeting

held from 10-12 May 2016. Attachment A Attachment Motion carried (CNL/2016/069)

22 AUDIT AND RISK SUBCOMMITTEE - 16 MAY 2016

Moved (Cr Richard Thomson/Cr Hilary Calvert):

That the Council:

a) Notes Part A items (1-8) of the minutes of the Audit and Risk Subcommittee meeting held on 16 May 2016.

b) Takes Part C items of the minutes of the Audit and Risk Subcommittee held on 16 May 2016, in the non-public part of the meeting.

Motion carried (CNL/2016/070)

MINUTES OF COMMUNITY BOARDS

23 WAIKOUAITI COAST COMMUNITY BOARD - 29 JUNE 2016

Moved (Cr Andrew Noone/Cr Lee Vandervis):

That the Council:

a) Notes Part A items (1-11) and public forum of the minutes of the Waikouaiti Coast Community Board meeting held on 29 June 2016.

Motion carried (CNL/2016/071)

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24 OTAGO PENINSULA COMMUNITY BOARD - 30 JUNE 2016

Moved (Cr Andrew Noone/Cr Lee Vandervis): 6.1 Item

That the Council:

a) Notes Part A items (1-15) and public forum of the minutes of the Otago

Peninsula Community Board meeting held on 30 June 2016.

Motion carried (CNL/2016/072)

25 STRATH TAIERI COMMUNITY BOARD - 30 JUNE 2016

Moved (Cr Andrew Noone/Cr Lee Vandervis):

That the Council:

a) Notes Part A items (1-10) and public forum of the minutes of the Strath Taieri Community Board meeting held on 30 June 2016.

Motion carried (CNL/2016/073) Attachment A Attachment

26 MOSGIEL TAIERI COMMUNITY BOARD - 5 JULY 2016

Moved (Cr Andrew Noone/Cr Lee Vandervis):

That the Council:

a) Notes Part A items (1-11) and public forum of the minutes of the Mosgiel Taieri Community Board meeting held on 5 July 2016.

Motion carried (CNL/2016/074)

27 SADDLE HILL COMMUNITY BOARD - 7 JULY 2016

Moved (Cr Andrew Noone/Cr Lee Vandervis):

That the Council:

Notes the public part of the minutes of the Saddle Hill Community Board held on 7 July 2016 as a correct record.

Motion carried (CNL/2016/075)

28 CHALMERS COMMUNITY BOARD - 13 JULY 2016

Moved (Cr Andrew Noone/Cr Lee Vandervis):

That the Council:

a) Notes Part A items (1-14) and public forum of the minutes of the Chalmers Community Board meeting held on 13 July 2016.

Motion carried (CNL/2016/076)

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REPORTS

29 22 LACHLAN AVENUE - PROPOSED PEDESTRIAN EASEMENT OVER THE TOWN 6.1 Item

BELT

A report from Corporate Services and Parks and Recreation discussed an application by the owners of 22 Lachlan Avenue, Dunedin for the grant of a pedestrian right-of-way

easement along part of the boundary between 22 Lachlan Avenue and the Town Belt.

The Council had two decisions to make; first, a decision in its capacity as the administering body for the reserve and second, a decision on whether or not to exercise the Minister of Conservation's delegation.

The In-House Legal Counsel responded to questions from Councillors.

Moved (Cr John Bezett/Cr Lee Vandervis):

That the Council:

1. Acting in its capacity as the administering body of the Town Belt recreation reserve pursuant to the Reserves Act 1977:

i. Grants a pedestrian right-of-way easement in favour of the land in A Attachment CRF OT 106/157 over part of the Town Belt, as shown approximately as Area A on the plan attached as Attachment B of the report, subject to the conditions outlined in the report. ii. Approves waiving the annual rental for use of the reserve. iii. Decides the criteria for exemption from public notification has been met.

2. Acting under delegation from the Minister of Conservation dated 12 June 2013 and pursuant to the Reserves Act 1977, consents to the grant of a pedestrian right-of-way easement in favour of the land in CRF OT 106/157 over part of the Town Belt, as shown approximately as Area A on the plan attached as Attachment B of the report, subject to the conditions outlined in the report.

Motion carried (CNL/2016/077)

30 DCC EMISSIONS MEASUREMENT, MANAGEMENT AND REDUCTION UPDATE

A report from Community and Planning provided an overview of, and attached further detail on:

a) the Dunedin City Council's 2014/15 Greenhouse Gas Emissions Inventory report; and,

b) a progress update on all actions in the current Emissions Management and Reduction Plan 2015-2017 inclusive.

This was in response to a request from the Sustainability Audit Subcommittee for regular reporting against EMRP targets and actions to Council.

Staff responded to questions from Councillors.

Cr Chris Staynes entered the meeting at 10.28 am.

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Moved (Cr Jinty MacTavish/Cr Aaron Hawkins):

That the Council: 6.1 Item

a) Notes the report.

Motion carried (CNL/2016/078)

31 SUBMISSION ON THE LOCAL GOVERNMENT ACT 2002 AMENDMENT BILL (NO 2)

A report from Community and Planning advised that the Local Government and Environment Select Committee of Parliament (the Select Committee) had called for submissions on the Local Government Act 2002 Amendment Bill (No 2) (the Bill). The Bill sought to implement central Government's Better Local Services' package.

A draft submission had been drafted for the Council's consideration which outlined some of the potential implications of the Bill, and supported the submission made by Local Government New Zealand.

Staff responded to questions from Councillors. A Attachment Moved (Mayor Dave Cull/Cr David Benson-Pope):

That the Council:

a) Approves the Dunedin City Council Submission to the Local Government Select Committee on the Local Government Act 2002 Amendment Bill (No 2) (incorporating an amendment to Clause 9 of the submission which would now read: 'More specifically, the Council opposes …').

b) Speaks in support of the submission.

Motion carried (CNL/2016/079)

32 ROAD NAMING POLICY REVIEW

A report from Corporate Services advised that the Road Naming Policy was considered by the Infrastructure Services Committee on 12 July 2016. Editorial changes were required and the Committee resolved that the policy (with revisions) be considered by Council. The revised policy was attached to the report for approval.

Staff responded to questions from Councillors.

Moved (Cr Aaron Hawkins/Cr Lee Vandervis):

That the Council:

Approves the Road Naming Policy incorporating the following amendments:

Policy

Amend 5.2.1 - To correct spelling or punctuation Amend 6.1 - Macrons will be used in the spelling of Māori road names where necessary for correct spelling. Delete 6.3

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Procedures Item 6.1 Item

Amend Appropriateness (f) A personal name for special service – This can be for conservation, sport, arts,

research, community service or some other sphere of activity …

Motion carried (CNL/2016/080)

33 INSURANCE RENEWAL YEAR ENDED 30 JUNE 2017

A report from Finance provided a summary of the insurance renewal for the Dunedin City Council for the year ended 30 June 2017.

For the purposes of this insurance policy renewal, the DCC Group (where referenced) comprised the Dunedin City Council and any Council Controlled Organisation and/or subsidiary company more than 50% owned by the Council – including but not limited to: Dunedin City Holdings Limited; Dunedin City Treasury Limited; City Forests Limited;

Dunedin International Airport Limited; Dunedin Venues Limited; Dunedin Venues Attachment A Attachment Management Limited; Taieri Gorge Railway Limited; The Theomin Gallery Management Committee (Olveston); and Dunedin Transport Limited. Note: Some CCOs and subsidiaries held individual policies and/or had particular policy terms, conditions and limits.

The report detailed the changes that had been negotiated around policy terms, conditions, coverage, excesses and premiums applied. Of note, while insurance market conditions remained competitive, the significant premium savings achieved over the last two renewals had resulted in a somewhat reduced savings potential for this renewal period. In addition the 2016/17 premium had been impacted by an increase in the sums insured as asset schedules continued to be refined and business continuity coverage updated.

A deterioration in the Council's liability claims history had also necessitated QBE to impose an increase to the liability policy premiums.

That said significant improvement had been achieved with the reduction to the Natural Disaster excess structure.

The Financial Controller responded to questions from Councillors.

Moved (Cr Kate Wilson/Cr Andrew Noone):

That the Council:

a) Notes the Insurance Renewal Year Ended 30 June 2017.

Motion carried (CNL/2016/081)

34 DCC RISK MANAGEMENT POLICY

A report from Finance recommend the adoption of the DCC Risk Management Policy, following consultation and the incorporation of feedback from Council staff, Senior Management as well as review and comment by the Audit and Risk Subcommittee.

The Risk and Internal Audit Manager responded to questions from Councillors.

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Moved (Cr Doug Hall/Cr Chris Staynes):

Item 6.1 Item That the Council:

a) Adopts the DCC Risk Management Policy.

Motion carried (CNL/2016/082)

35 2015/16 CARRY FORWARD BUDGETS

A report from Finance advised that the 2015/16 Carry Forward process was conducted in three stages. The first two stages allowed inclusion of provisional carry forward budgets in the 2016/17 Annual Plan process, firstly at the Council meeting in January 2016 and secondly during the Annual Plan Deliberations in May 2016.

The third and final stage in relation to the 2015/16 carry forward budgets had now been determined. The provisional requests had been updated based on final year-end results and some new requests had been received. The final position was summarised in the table. The approved carry forwards for the 2014/15 year were also shown.

$000’s 2014/15 2015/16 A Attachment (Final) Operating Carry Forwards 732.2 1,205.5

Capital Carry Forwards 13,100.0 7,669.7

Total 13,832.2 8,875.2

Staff responded to questions from Councillors. It was noted that wording would be clarified to ensure that outside groups receiving Council funding were aware of the Council's carry forward requirements.

Moved (Cr Chris Staynes/Cr Andrew Noone):

That the Council:

a) Approves the 2015/16 carry forward budgets.

Motion carried (CNL/2016/083)

36 WAIPORI FUND - JUNE 2016 QUARTER

A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the June 2016 quarter.

The Group Chief Financial Officer responded to questions from Councillors and was congratulated on the results. There was discussion on a policy for future use of the profit from the Fund.

Cr Hilary Calvert left the meeting at 11.35 am and returned at 11.38 am during the course of discussion.

Moved (Cr Jinty MacTavish/Cr Doug Hall):

That the Council:

a) Notes the report from Dunedin City Treasury Limited on the Waipori Fund -

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June 2016 Quarter.

Motion carried (CNL/2016/084)

6.1 Item

37 CHANGE TO THE CONSTITUTION OF DUNEDIN CITY HOLDINGS LIMITED

A report from Corporate Services sought Council's approval for the change to the

Constitution of Dunedin City Holdings Limited.

The Group Chief Financial Officer responded to questions from Councillors on the changes.

Moved (Cr Chris Staynes/Cr Mike Lord):

That the Council:

a) Approves the new Constitution of DCHL.

Motion carried (CNL/2016/085)

GROUP CHIEF FINANCIAL OFFICER A Attachment Mayor Cull noted that this would be the Group Chief Financial Officer, Grant McKenzie's last Council meeting. He acknowledged the valuable contribution he had made during the relatively short time he had been with the Council in the areas of insurance, risk management, procurement, Waipori Fund etc, all of which had been done with absolute integrity. The Council had appreciated his contribution and extended its best wishes for the future.

Mr McKenzie thanked Councillors for their support, noted the interesting time he had experienced in the position, wished the Council the best of luck for the future, and noted that it had many good people working for it.

38 NOTICE OF MOTION - SUPPORT FOR URBAN RENEWAL INITIATIVES IN SOUTH DUNEDIN/FUNDING TO ASSIST WITH THE PROTECTION OF PUBLIC AND PRIVATE INFRASTRUCTURE AND ASSETS AT RISK FROM GROUND WATER AND SEA LEVEL CHANGES

Cr Benson-Pope introduced the notice of motion and was of the view that the first recommendation on the agenda to receive the notice of motion was redundant.

Cr Vandervis left the meeting at 11.55 am during the course of discussion.

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Council:

a) Further to the Council resolution of 30 November 2015, makes urgent representations to Government in regard to:

i) Support for urban renewal initiatives in South Dunedin; and

ii) Funding to assist with the protection of public and private infrastructure and assets at risk from ground water and sea level changes.

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Adjournment of Item

Item 6.1 Item Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Adjourns Item 38: Notice of Motion - Support for Urban Renewal Initiatives in South Dunedin/Funding to Assist with the Protection of Public and Private Infrastructure and Assets at Risk from Ground Water and Sea Level Changes, until after the completion of the non-public part of the meeting.

Motion carried (CNL/2016/086)

RESOLUTION TO EXCLUDE THE PUBLIC

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings A Attachment Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of Reasons for passing Ground(s) under Reason for the matter to be this resolution in section 48(1) for Confidentiality considered relation to each the passing of matter this resolution

C1 Ordinary Council S7(2)(j) S48(1)(a) meeting - 27 June The withholding of the The public conduct 2016 - Public information is of the part of the Excluded necessary to prevent meeting would be the disclosure or use likely to result in of official information the disclosure of for improper gain or information for improper advantage. which good reason for withholding S7(2)(a) exists under section The withholding of the 7. information is necessary to protect the privacy of natural persons, including that of a deceased person.

S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who

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supplied or who is the subject of the information.

Item 6.1 Item S7(2)(h) The withholding of the information is necessary to enable

the local authority to carry out, without prejudice or disadvantage, commercial activities.

C2 Hearings S48(1)(d) Committee - 1 June That a right of 2016 - Public appeal lies to any Excluded Court or Tribunal against the Dunedin City Council in these proceedings.

C3 Community and S7(2)(j) S48(1)(a) A Attachment Environment The withholding of the The public conduct Committee - 11 July information is of the part of the 2016 - Public necessary to prevent meeting would be Excluded the disclosure or use likely to result in of official information the disclosure of for improper gain or information for improper advantage. which good reason for withholding exists under section 7.

C4 Economic S7(2)(b)(ii) S48(1)(a) Development The withholding of the The public conduct Committee - 18 July information is of the part of the 2016 - Public necessary to protect meeting would be Excluded information where the likely to result in making available of the disclosure of the information would information for be likely unreasonably which good reason to prejudice the for withholding commercial position of exists under section the person who 7. supplied or who is the subject of the information.

S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial

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negotiations).

C5 Audit and Risk S7(2)(j) S48(1)(a)

Subcommittee - 16 The withholding of the The public conduct Item 6.1 Item May 2016 - Public information is of the part of the Excluded necessary to prevent meeting would be the disclosure or use likely to result in of official information the disclosure of

for improper gain or information for improper advantage. which good reason for withholding S7(2)(h) exists under section The withholding of the 7. information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S7(2)(a) The withholding of the

information is A Attachment necessary to protect the privacy of natural persons, including that of a deceased person.

S7(2)(c)(i) The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S7(2)(c)(ii) The withholding of the information is necessary to protect information which is subject to an

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obligation of confidence or which any person has been

or could be compelled Item 6.1 Item to provide under the authority of any enactment, where the making available of

the information would be likely to damage the public interest.

S6(a) The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair

trial. A Attachment

C6 Noble/Yaldhurst S7(2)(b)(i) S48(1)(a) Village Update The withholding of the The public conduct information is of the part of the necessary to protect meeting would be information where the likely to result in making available of the disclosure of the information would information for disclose a trade which good reason secret. for withholding exists under section S7(2)(c)(ii) 7. The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage,

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commercial activities.

S7(2)(i)

The withholding of the Item 6.1 Item information is necessary to enable the local authority to carry on, without

prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

C7 Proposed S7(2)(b)(ii) S48(1)(a) Amendment to The withholding of the The public conduct Waipori Fund SIPO information is of the part of the necessary to protect meeting would be information where the likely to result in making available of the disclosure of the information would information for be likely unreasonably which good reason

to prejudice the for withholding A Attachment commercial position of exists under section the person who 7. supplied or who is the subject of the information.

S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item. That Messrs Graham Crombie, Keith Cooper and David Smillie be permitted to remain at this meeting after the public has been excluded because of their knowledge of Item C6. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant because they are the Chairman and a Director of Dunedin City Holdings Ltd and the company's legal counsel.

Motion carried (CNL/2016/087)

The meeting moved into confidential at 12.02 pm and returned to the public session at 4.13 pm. Cr Doug Hall had left the meeting and Cr Lee Vandervis had returned to the meeting during the non-public session.

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Adjournment of meeting

Moved (Mayor Dave Cull/Cr Chris Staynes): that the Council Item 6.1 Item Adjourns the meeting for five minutes.

Motion carried (CNL/2016/088)

The meeting adjourned from 4.13 pm to 4.18 pm.

38 NOTICE OF MOTION - SUPPORT FOR URBAN RENEWAL INITIATIVES IN SOUTH DUNEDIN/FUNDING TO ASSIST WITH THE PROTECTION OF PUBLIC AND PRIVATE INFRASTRUCTURE AND ASSETS AT RISK FROM GROUND WATER AND SEA LEVEL CHANGES (CONTINUED)

Suggested amendments were made to the original motion with the agreement of the mover, seconder and the Council.

Cr Richard Thomson returned to the meeting at 4.20 pm following the adjournment.

Moved (Cr David Benson-Pope/Cr Aaron Hawkins): A Attachment

That the Council:

a) Further to the Council resolution of 30 November 2015, immediately engages with the Government in regard to:

i) Support for urban renewal initiatives in South Dunedin; and

ii) Measures to assist with the protection of public and private infrastructure and assets at risk from ground water and sea level changes.

There was discussion on the notice of motion.

Motion carried (CNL/2016/089)

The meeting concluded at 4.39 pm.

...... MAYOR

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COUNCIL 19 SEPTEMBER 2016

Item 7 Item

Hearings Committee

MINUTES

Minutes of an ordinary meeting of the Hearings Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin, on Wednesday 16 March 2016, commencing at 9.00 am

PRESENT

Chairperson Andrew Noone Lee Vandervis Andrew Whiley

IN ATTENDANCE John Sule (Senior Planner/Committee Advisor), Melissa Shipman (Processing Officer), Grant Fisher (Transport A Attachment Planner/Engineer) and Peter Christos (Urban Designer)

Governance Support Officers Pam Jordan, Andrea Barker and Wendy Collard

RESOURCE CONSENT APPLICATION LUC 2015-345, 140 HIGHCLIFF ROAD, DUNEDIN

The Committee considered an application to establish and operation of residential activity with 25 retirement apartments and a clubroom at 140 Highcliff Road, Dunedin under Section 95 of the Resource Management Act 1991.

The Committee was required to make a thorough assessment of the application using the statutory framework of the Resource Management Act 1991.

The applicant was represented by:

Ezra Eini (Director, Shiel Hill Properties Ltd) Avi Fadida (Director, Shiel Hill Properties Ltd) Don Anderson (Consultant Planner) Conrad Anderson (Consultant Planner)

There were four submitters present at the hearing.

 Mel and Jeremy Forlong  Jeremy Shearer (on behalf of Mel and Jeremy Forlong)  Raewyn Keane  Ben Beck and Samantha West  Peter Jones

Procedural Issues

There were no procedural matters raised.

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Presentation of the Planner’s Report Item 7 Item

The Planning Officer (Melissa Shipman) spoke to a summary of her report, giving an

overview of the proposal before commenting on the notification of the application and the submissions received. Ms Shipman provided a background to the subject site and

commented that it was zoned Residential 1, with Highcliff Road being classified as a District Road and Bone Street classified as a Local Road.

Ms Shipman advised that land use consent for residential activity was sought by the applicant for 25 retirement apartments and an associated club room. She commented that it was intended that club rooms were to be operated in conjunction with the apartments and not separately as a licensed premises. She advised that the site was previously used as a licensed premise and consents were still in place for the tavern activity. Ms Shipman noted that the consent for the tavern formed part of the existing environment and it could be restarted at any time.

Ms Shipman advised that it was intended that the club rooms would be staffed and would be operated on a membership basis similar to a typical golf club. She commented that the 25 room residential activity would consist of 17 studio format

apartments and eight two bedroom apartments. Attachment A Attachment

Ms Shipman outlined her assessment of the objectives and policies and the effects of the proposal. She advised that in her opinion the proposal was not contrary to the objectives and policies of the operative and proposed plans but that she considered the effects of the proposal to be more than minor. Ms Shipman advised that her recommendation was that the consent be declined as the scale of proposal meant that it would not integrate successfully into the local environment.

The Applicant’s Presentation

Don Anderson (Consultant Planner) tabled and spoke to his submission on behalf of the applicant. Mr Anderson advised that the application was a unique proposal that would allow the reuse of existing buildings and provided for redevelopment of the remainder of the site for retirement housing. He commented that he considered the proposal would be in line with the Council’s own social housing strategy. Mr Anderson noted that it was not supported by the operative plan as the plan was written 20 years ago before the housing strategy had been written.

Mr Anderson outlined how the effects of the proposal would be mitigated and commented that the applicant was happy to work with the Transportation Department to finalise the appropriate solution to the safety issues with the Bone Street Highcliff Road intersection. Mr Anderson argued that reducing the proposal would seriously affect the economics of the it and that the provision for access from Highcliff Road would use up too much of the site due to the steep terrain.

Mr Anderson indicated that the applicant would be happy to accept conditions on the final design and appearance of the buildings to Highcliff Road and Bone Street and commented that applicant was happy with the proposed conditions in the planners report with the exception of conditions 4 and 8.

It was moved (Noone/Vandervis):

"That the meeting be adjourned until 11.00 am."

Motion carried

The meeting adjourned from 10.35 am to 10.53 am.

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COUNCIL 19 SEPTEMBER 2016

Submittters Item 7 Item

Raewyn Keane spoke on behalf of Jason Keane's submission which raised concerns

about the development. Ms Keane indicated that she was speaking to support the Frasers who lived at 5 Bone Street. She commented that the Frasers were elderly and

they received care and support services which enabled them to live in their own b

home. Ms Keane considered that vehicle access issues and increased traffic on Bone St

would directly affect the Frasers. She commented that the crash statistics don't give the full picture of the safety issues with the intersection. Ms Keane expressed her concerns which included the impact of earthworks required and the proposed clubrooms.

Ms Keane commented that she considered there would be a detrimental effect on valuation of 5 Bone Street as the result of the proposal. In terms of the applicant’s statements regarding the purchase of the 5 Bone Street property, it was her understanding that there was no binding agreement in place and that negotiations had stalled. She suggested that the Frasers were effectively in a Catch 22 situation and if the proposal was to be approved, it needed to protect elderly residents.

Mel and Jeremy Forlong spoke in opposition to the proposal. Ms Forlong advised that

their property at 148 Highcliff Road currently had the same views as people in the A Attachment restaurant on the site and their outlook would be impacted by the proposed. She commented that they had a young family and had to put their development plans on hold pending the decision on the application. Ms Forlong commented on their concerns which included shadowing and privacy.

Mr and Ms Forlong commented on the issues they had previously experienced with the tavern that had arisen from parking in the street. They felt that if the proposal still had a main entrance off Highcliff Road a lack of parking would cause problems for them.

Mr Forlong commented that they had spoken to applicants and were told that the applicant was in process of purchasing Bone Street. He commented that he felt that other people would not be interested in buying their property in the current situation. Mr Forlong advised that they had planned to put extension on southern side of their dwelling and had developed a concept plan. He noted the proposal would impact on their plans as the proposal result in shading and cut out the view.

Ben Beck and Samantha West spoke in opposition to the proposal and advised that they had bought their property in 2014 to do up and sell. They expressed their concerns regarding the development which included loss of privacy and shading. They commented that as the result of the application they had put on hold plans to do up their property over summer and were concerned they might lose money on their house. They responded to questions on traffic issues, drainage and shading concerns.

Peter Jones spoke in opposition to the proposal plan. Mr Jones commented that he felt that in relation to providing for the elderly to continue living in community that the DCC already identified areas of Dunedin where more high density housing could be built. He felt that Highcliff Road was not such an area. Mr Jones commented that he considered that the proposed clubroom would have impact on parking and traffic flow. He identified that it was difficult to exit Bone Street onto Highcliff Road and more cars on Bone Street meant that there was greater potential for accidents. Mr Jones commented that if the proposal went ahead and if the car park was full there would be limited space for them to turn around on Bone Street and that shared driveways into Bone Street properties might then be used for turning.

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Council Officers evidence Item 7 Item

The Transport Planner/Engineer (Grant Fisher) outlined his concerns regarding the

intersection and commented that the number one road safety issue for Dunedin was safety at intersections and he advised that Dunedin had the worst record in the

country. He commented that in his view the sight distance issues with the intersection

had not been adequately resolved in the applicants proposed mitigation.

The Urban Designer (Peter Christos) commented that the principal concern about the proposed develop was the bulk of the proposed building and he advised that the bulk was accentuated as the result of the atrium. Mr Christos also commented that the high site coverage on the site was combined with a lack of architectural detail for the building and an absence of landscaping.

It was moved (Noone/Vandervis):

"That the meeting be adjourned until 12.10 pm to allow the Planner to consider the review of her recommendation."

Motion carried

A Attachment The meeting adjourned from 11.52 pm to 12.09 pm.

The Planner’s Review of her Recommendation

The Handling Officer reviewed her recommendation in light of the evidence presented at the hearing, maintaining her recommendation to decline consent on the basis of the transportation and amenity effects that would arise from the proposal. Ms Shipman advised that she considered the proposal represented overdevelopment of the site and noted that she was unsure whether the contract to purchase 5 Bone Street tabled by the applicant had the same effect as an affected party approval. She advised that it might be necessary for the Committee to obtain legal advice to clarify the matter.

The Applicant’s Response

Mr Anderson reiterated the positive aspects of the application and commented that providing housing for the elderly was in line with the Council’s own social housing strategy. He advised that the greatest effects would be on 5 Bone Street and the contract to purchase the property was as good as an affected party approval. Mr Anderson commented that the only condition on the contract was in relation to the resource consent. He advised that the applicant would be comfortable providing more information on shading.

In terms of transportation effects Mr Anderson commented that he considered that the transportation issues could be managed by conditions. Mr Anderson advised that the proposal should not be declined because of transportation issues and he felt that the Committee did not need to be concerned regarding density and coverage. Mr Anderson noted that the applicant would attend to urban design issues which could be also managed by conditions.

The meeting adjourned at 12.40 pm and reconvened in the Edinburgh Room, Municipal Chambers on Tuesday 21 June 2016 at 10.00 am.

PRESENT: Councillors Andrew Noone (Chairperson), Lee Vandervis and Andrew Whiley

IN ATTENDANCE: John Sule (Senior Planner/Committee Advisor), Melissa Shipman (Planner), Grant Fisher (Transport

Hearings Committee - 16 March 2016 Page 24 of 200

COUNCIL 19 SEPTEMBER 2016

Planner/Engineer), Peter Christos (Urban Designer)

and Wendy Collard (Governance Support Officer) Item 7 Item

The Chairperson advised that the Committee had requested further information from the applicant which had been circulated to all submitters.

Presentation of the Planner’s Report on the further information

The Planner (Melissa Shipman) spoke to the additional information from the applicant and advised that the issues related to transportation had been addressed by the further information to the satisfaction of the Council Transport Planner/Engineer. In relation to amenity and urban design considerations, Ms Shipman advised that the small changes that had been made to the design did not adequately address the adverse amenity effects. She advised that she remained of the view that the bulk of the development was imposing and considered that the design changed had failed to address the effects on the residential amenity values.

The Applicant’s Presentation on the further information

Mr Anderson provided an update on the opportunities that the owners had undertaken

since the last hearing which included that they had relicensed the original kitchen to A Attachment produce sushi to various outlets and reopened the public bar to serve the locals.

In relation to further information, Mr Anderson advised that the applicant had taken on board the urban design comments and that they would be using the existing façade for some of the units to save costs. Mr Anderson commented on the changes that had been made to layout which included the relocation of fire escapes and a greater offset to 148 Highcliff Road which would improve mitigated of amenity environmental effects.

Mr Anderson advised that he was disappointed with the Urban Designer's comments and he did not know what more could be done. He commented that there were no specific urban design criteria in the District Plan that was relevant to the area or site and it’s only a consideration as the proposal was a non-complying activity. Mr Anderson advised that he felt that it was debatable whether the character of the site was residential. He commented that he was not asked to address residential amenity concerns in the request for further information and he did not think that urban design issues should be an important matter in the Committee’s considerations.

Mr Anderson commented that the Anderson Lloyd letter agreed with them in relation to the contract to purchase 5 Bone Street being the same as an affected party approval and therefore the effects of 5 Bone Street cannot be considered by the Committee.

Avi Fadida (Director of Shiel Hill Properties Ltd) advised that the applicant was committed to providing quality accommodation for the elderly. Mr Fadida commented that he was a businessman who not only wanted to make money but also to look after people.

Submitters on the further information

Mel and Jeremy Forlong advised that Jeremy Shearer was in attendance to speak on their behalf. Mr Shearer commented that the proposal would result in a large bulky development which would impact on the view from 148 Highcliff Road and increase shading. He advised that he considered the effects on the Forlongs were significant and noted that no offer of purchase was tabled by the applicants which would allow the Forlongs to leave. He discussed the proposed changes and the proposed planting and argued that these changes would not mitigate the effects. Mr Shearer commented that he considered the proposal would set a precedent for future developments.

In terms of privacy concerns Mr Shearer commented that the residents in the complex would be in their dwellings for long periods of time and be able to overlook the property

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COUNCIL 19 SEPTEMBER 2016

at 148 Highcliff Road. He also noted that a hedge would be removed as a result of the

construction process. Item 7 Item

Jeremy Forlong responded to questions regarding their development plans and advised

that at this stage they had only obtained concept plans. He commented that they had put on hold their plan to apply for building consent due to the proposal for next door.

Mr Forlong advised that they did not see any benefit from extending their dwelling if the

development went ahead.

Raewyn Keane expressed her concern in relation to the applicant’s statement that there was a sales and purchase agreement in place for 5 Bone Street subject to consent being granted. The owners and lawyers for the property at 5 Bone Street did not have that understanding. She advised that the design changes had shifted the building closer to 5 Bone Street.

The Chairperson advised that a further submission from Peter Jones had been received and tabled.

Council Officers Evidence on the further evidence

The Transport Engineer/Planner (Grant Fisher) advised that since the initial hearing he

had had discussion with the applicant’s transportation expert and that he had A Attachment considered the further information which had been provided. Mr Fisher commented that he was happy with the mitigation that had been proposed by the applicant and he now considered the effects of the proposal on the roading network would only be minor.

The Urban Designer (Peter Christos) advised that the further information provided had not change his views on the proposal. Mr Christos acknowledged the changes that had been made but commented that he considered a greater set back to Highcliff Road could have be put in place. He advised that there was only limited room provided to provide landscape screening due to the limited setbacks and high coverage. Mr Christos commented that he was also looking for textures as this was a way to help mitigate effects.

In response to question, Mr Christos commented that greater setback and landscape screening would be necessary to make a material difference to mitigating the effect of the bulk of the building.

It was moved (Noone/Vandervis)

"That the meeting be adjourned until 11.50 am."

Motion carried

The meeting adjourned at 11.34 am and reconvened at 11.48 am.

The Planner’s Review of their Recommendation on the further information

Ms Shipman advised that the transport issues had been addressed to the satisfaction of the Transportation Planner. In terms of amenity issues, she commented that the bulk of the building was still a concern and in her view the bulk was too great for the site and area. Ms Shipman advised that she considered the effects on privacy and views would be greater for 148 Highcliff Road other than what would be expected for a permitted baseline. She commented that a green wall would soften a blank façade but the building block and mass was still there. Ms Shipman advised that she felt that the applicant had not made enough changes to reduce the bulk of the building and mitigate adverse effects.

She commented that she still maintained her position that the application should be declined.

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COUNCIL 19 SEPTEMBER 2016

The Applicant’s Right of Reply on the further information Item 7 Item

Mr Anderson advised that the owners sought consent for what they believed was the

best use of the site and should consent to be declined they would have to make a decision regarding the use of the site.

Mr Anderson offered the opportunity for a condition that the final design should be

approved by the Resource Consents Manager. He commented that he did not want the proposal turned down because of urban design issue and that on this basis the applicant would accept an increase in the yard in relation to the Forlong’s property by a further metre.

Mr Anderson advised that they accepted the proposed transportation conditions and that applicant's offer for external detailing would go a long way to addressing council departments concerns.

RESOLUTION TO EXCLUDE THE PUBLIC

It was moved (Noone/Whiley):

"That the public be excluded from the following parts of the proceedings A Attachment of this meeting, namely, Item 1.

The general subject of each matter to be considered while the public is excluded, the reason for making this ruling in relation to each matter, and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the making of this ruling are as follows:

General subject of each Reason for making this Ground(s) under matter to be considered ruling in relation to section 48 (1) for each matter. the passing of this resolution.

1 Resource Consent That a right of appeal S 48(1)(d) Application – 140 Highcliff lies to any Court or Road Tribunal against the Dunedin City Council in these proceedings."

Motion carried

The meeting moved into non-public at 12.03 pm.

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MINUTES OF THE NON-PUBLIC PART OF A

MEETING OF THE HEARINGS COMMITTEE, Item 7 Item HELD IN THE EDINBURGH ROOM, MUNICIPAL CHAMBERS, ON WEDNESDAY, 21 JUNE 2016,

COMMENCING AT 12.06 PM

PRESENT: Councillors Andrew Noone (Chairperson), Lee

Vandervis and Andrew Whiley

IN ATTENDANCE: John Sule (Senior Planner/Committee Advisor), Melissa Shipman (Planner) and Wendy Collard (Governance Support Officer)

PART C:

1 RESOURCE CONSENT APPLICATION LUC 2015-345, 140 HIGHCLIFF ROAD, DUNEDIN

The Committee gave consideration to the Planner’s recommendation, to the points raised by the applicant and further information provided. It was noted that site visits

had been conducted on 15 March and 20 June 2016. A Attachment

Decision

It was moved (Vandervis/Whiley):

"That pursuant to Section 34A(1) and 104B and after having regard to Part 2 matters and Sections 104 and 104D of the Resource Management Act 1991, and the provisions of the Dunedin City District Plan and the Proposed Second Generation Dunedin City District Plan, the Dunedin City Council granted consent to a non-complying activity being the being the establishment of 25 residential units in the form of a retirement village and a licensed clubroom at 140 Highcliff Road, Dunedin, being the land legally described as Lot 3 Deposited Plan 431251 (CFR 523050), subject to conditions imposed under Section 108 of the Act, as shown below.

That pursuant to section 116 of the Resource Management Act 1991, this consent must not commence until the purchase of the property at 5 Bone Street by the applicant had been completed.

Conditions:

1 The proposal must be constructed and operated generally in accordance with the relevant details submitted with the resource consent application, the evidence and submissions provided at the hearings on 16 March and 2 June 2016 and the plans and further information provided on 9 May 2016 except where modified by the conditions below:

2 The residential activity on the site must be operated as a retirement village as specified in the application details.

3 The clubroom facility must operate in the manner specified in the application as a clubroom for members. The clubroom must not operate outside of the following hours:

 8am-11pm Sunday to Thursday  8am to 12midnight Friday & Saturday

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Urban Design and Landscaping Item 7 Item

4 A 3 metre yard setback was to be provided along the boundary with the

property at 148 Highcliff Road.

5 A planting plan was to be prepared for the yard adjoining 148 Highcliff Road

by a suitably qualified landscape architect that would assist in softening the

effects of building bulk and in maintaining privacy.

6 Landscaping for the yard adjoining 148 Highcliff Road site and for the remainder of the site was to be established within 3 months of the issue of the code compliance certificate for the building and it was to be maintained on the site thereafter. Any dead or moribund plantings were to be immediately replaced.

7 The large section of blank façade on the Bone Street frontage was to be provided with additional articulation to enhance its compatibility with the Bone Street residential environment. The articulation was not to be achieved through painting only and openings, materials and other architectural devices are to be considered.

A Attachment 8 The section of the new building adjoining the boundary with 5 Bone Street that was shown with a monopitch roof was to be with provided with a low angle hipped roof to assist its integration with the existing built environment.

9 Colours for the building were to be selected and used to distinguish separate parts of the building. Colours were to be recessive and compatible with the existing built and natural environment.

10 The fence proposed for the Highcliff Road frontage was to have a minimum visual permeability of 40%.

11 The required planting plan, architectural details for the articulation of the Bone Street frontage, final colour scheme and fence details were to be submitted to the Resource Consents Manager for approval. Construction must not commence until approval is obtained.

Transportation

12 Detailed engineering plans for all proposed roading works must be submitted to and approved by the Transport prior to construction. The roading works must be completed prior to the activity commencing operation.

13 The redundant vehicle crossing on Highcliff Road must be reinstated as footpath, kerb, and channel at the applicant's cost.

14 The surface of all parking, associated access and manoeuvring areas must be formed, hard surfaced and adequately drained for their entirety, and parking spaces permanently marked in accordance with the application plans.

15 At least one adequately dimensioned mobility parking space must be provided within the site. The mobility parking space must be permanently marked in accordance with District Plan dimensions.

16 Specific provisions must be made within the site for refuse collection, in order to reduce effects of concentrating a collection point on the adjacent transport network.

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Backflow Requirements Item 7 Item

17 An RPZ boundary backflow prevention device must be installed by a

plumber, in accordance with the Code of Practice for Boundary Backflow Prevention (June 2013) and to the approval of the Education and

Compliance Officer (Water), Water and Waste Services. The applicant was

advised to contact the Education and Compliance Officer if further guidance

was required prior to installation of the device.

New Water Service Connections

18 An “Application for Water Supply” was to be submitted to the Water and Waste Services Business Unit for approval to establish a new water connection to each unserviced proposed lot. Details of how each proposed lot was to be serviced for water must accompany the “Application for Water Supply”.

19 Upon approval by the Water and Waste Services Business Unit, water service connections must be installed in accordance with the requirements of Section 6.6.2 of the Dunedin Code of Subdivision and Development 2010.

A Attachment Wastewater Services

20 The wastewater for the upper floor which was level with Highcliff Road was to be piped via a private lateral to the 150mm wastewater main on Highcliff road. The wastewater from the remainder of the development could be discharged to the Bone Street wastewater main.

Stormwater Services

21 A Stormwater Management Plan for the subdivision must be provided to Water and Waste Services for approval. The Stormwater Management Plan must outline how stormwater from each lot of the subdivision would be managed to ensure post-development flows did not exceed pre- development flows, and identify and address any downstream effects of the stormwater generated by the development, including any mitigation required.

Construction Noise

22 All construction noise must comply with the following noise limits: 1 Time of Time Period Leq (dBA) L max(dBA) Week Weekdays 0730-1800 75 90 1800-2000 70 85 2000-0730 45 75 Saturdays 0730-1800 75 90 1800-2000 45 75 2000-0730 45 75 Sundays and 0730-1800 55 85 public 1800-2000 45 75 Holidays 2000-0730 45 75 2

Note:The lower noise limits that applied on Saturday Evening, Sunday and public holidays would likely mean that no work with machinery could occur on site at these times

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Earthworks

Item 7 Item 23 A construction management plan should be submitted to, and approved by, the Resource Consents Manager prior to demolition/construction works

being undertaken in association with the proposed development.

24 The consent holder must provide notice to the Resource Consent Monitoring

team by email to [email protected] of the start date of the works.

This notice must be provided at least five (5) working days before the works are to commence.

25 Earthworks must not commence until a building consent had been issued.

26 Surplus excavation material was to be disposed of away from the site to a Council approved destination.

27 The consent holder must establish a construction phase vehicle access point to the site and ensure it was used by construction vehicles. The access was to be stabilised by using a geotextile fabric and either topped with crushed rock or aggregate. The access was to be designed to prevent sediment runoff.

A Attachment 28 All walls over 1.5m, or a surcharge / slope, including terracing, require design, specification and supervision by appropriately qualified person/s.

29 Any earth fill over 0.6m thick supporting foundations must be specified and supervised by a suitably qualified person in accordance with NZS 4431- 1989 Code of Practice for Earthfill for Residential Development.

30 To ensure effective management of erosion and sedimentation on the site during earthworks and as the site is developed, measures were to be taken and devices were to be installed, where necessary, to:

 divert clean runoff away from disturbed ground;  control and contain stormwater run-off;  avoid sediment laden run-off from the site; and  protect existing drainage infrastructure sumps and drains from sediment run-off."

Motion carried

Reasons for the Decision

1 The Committee agreed with the applicant and Ms Shipman that the proposed activity was not contrary to the relevant objectives and policies of the operative and proposed District Plans and consistent with the objectives and policies of the Regional Policy Statement for Otago. The proposal therefore satisfied the gateway test contained in Section 104D of the Resource Management Act 1991 and the Committee could consider grating the consent following an assessment under Section 104 and part 2 of the RMA.

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COUNCIL 19 SEPTEMBER 2016

Item 7 Item

2 The Committee noted that the existing environment included a commercial tavern

and restaurant activity that was authorised by a land use consent. The facility included a large open car park and minimal landscaping. The Committee

considered that the residential character of the site was already significantly

affected by the commercial use of the site as a tavern and restaurant.

3 The Committee considered that the use of the site for retirement housing was an appropriate use for the site. There would be significant future demand for retirement housing and this proposal would potentially assist in providing for elderly residents from the local community to continue to reside in the area. The Committee had imposed conditions to ensure it operated as a retirement village as described in the application.

4 The Committee was satisfied with the mitigation proposed to address transport related effects and it was satisfied that the transport effects of the proposal would be acceptably managed by conditions.

5 Although the proposal significantly exceeded site coverage the Committee noted

that the worst amenity effects of the proposal would be in relation to the site at 5 A Attachment Bone Street that the applicant had agreed to purchase. The Committee accepted the legal advice that the contract to purchase could be considered as an affected party approval. As a consequence, the Committee had not considered the adverse effects on the property at 5 Bone Street in deciding on this application.

6 The Committee had considered the adverse amenity effects on the property at 148 Highcliff Road which also adjoined the site. It noted that the permitted baseline would provide for a dwelling to be established along the southern boundary of 148 Highcliff Road with a 2m setback. A complying dwelling at the location would also potentially impact on outlook to a similar extent as the proposed development. Despite this the Committee acknowledged that the length and bulk of the building were beyond what would be expected from a non- fanciful residential use. The Committee noted that the applicant had offered a 3m setback along the boundary this would assist with mitigating the bulk of the building through planting. It had imposed conditions to secure a 3m setback in relation to the boundary and to require meaningful mitigation planting to assist in softening the effects of the building.

7 In terms of the wider effects of the proposal the Committee agreed with the applicant that the effect of the bulk was reduced in relation to the Highcliff Road by the slope of the site. The Committee acknowledged that there was blank wall facing Bone Street and streetscape impacts. As a result, it had also imposed conditions in relation to colour, landscape planting, fencing and the treatment of the Bone Street façade to assist with the integration of the this building into its setting.

8 Having regard to the existing environment, the Committee considered that the effects of the proposed retirement complex with mitigation in place would be acceptable. It had also imposed conditions to ensure the effects of services and the effects during the construction phase are appropriately managed.

9 The Committee considered that the proposal was a “true exception” due to the land use history of the site. The site was not residential in character and had been established and operated as a commercial activity for many years. As a consequence, the Committee considered approval of the application would not in threaten the integrity of the District Plan or establish an undesirable precedent for future applications.

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Item 7 Item 10 The Committee concluded that the granting of the consent would be consistent with the purpose of the Resource Management Act 1991 to promote the

sustainable management of natural and physical resources.

The meeting ended at 12.38 pm.

CHAIRPERSON

Attachment A Attachment

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Item 8 Item

Hearings Committee

MINUTES

Minutes of an ordinary meeting of the Hearings Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin, on Friday 01 April 2016, commencing at 9.00 am

PRESENT

Chairperson Cr Lee Vandervis Cr Andrew Noone Cr Andrew Whiley Bill Feather (Mosgiel Taieri Community Board)

IN ATTENDANCE John Sule (Senior Planner/Committee Advisor), Lianne A Attachment Darby (Processing Officer), Barry Knox (Senior Landscape Architect) and Aidan Battrick (Parks Officer – Trees).

Governance Support Officer Jennifer Lapham

RESOURCE CONSENT APPLICATION LUC 2015-578, 27 KING STREET, MOSGIEL

The Committee considered an application for the removal of a listed tree, T666 (Quercus palustris – pin oak), at 27 King Street, Mosgiel under sections 95A to 95G of the Resource Management Act 1991.

The Committee was required to make a thorough assessment of the application using the statutory framework of the resource Management Act 1991.

The applicant was represented by:

Craig Horne (Director of CC Otago Ltd)

There were no submitters present.

Procedural Issues

There were no procedural matters raised.

Late Submission

The Committee considered the late submission from Darren Bain having regard to when the submissions were received, the content of the submissions and response from the applicant.

It was moved (Noone/Whiley):

1 "That the late submissions from Darren Bain be accepted under Section 37 of the Resource Management Act."

2 3 Motion carried

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Item 8 Item Presentation of the Planner’s Report

The Planning Officer (Lianne Darby) spoke to a summary of her report and provided an overview of the proposal before commenting on the notification of the application

and the submissions received. Mrs Darby commented that the removal or

modification of a listed tree was considered to be an unrestricted discretionary activity

in the Dunedin City District Plan and that there were no relevant rules in effect under the Second Generation District Plan. She advised that consent to subdivide the subject site into two lots had been issued on 17 December 2015 (SUB-2015-105), but the consent had yet to be given effect.

Mrs Darby advised that the applicant sought to remove the tree on the basis that it had outgrown its location and was causing significant nuisance and shading. She commented that staff considered the tree to be healthy, and of benefit the wider community. Mrs Darby advised that staff had advised that the tree could be pruned to resolve any issues with power lines.

Mrs Darby recommended that the application be declined and that the Council assist with funding for the pruning of the tree. A Attachment The Applicant's Presentation

Craig Horne tabled and spoke to his written submission which included reference to his pre-circulated evidence. Mr Horne questioned the overall approach of protecting trees in a residential zone where the purpose of the zone was to provide a desirable living environment. He commented that the subject tree shaded the existing house, compromised its warmth and access to light. Mr Horne advised that the tree was healthy, however leaf and fruit fall, and the ongoing shedding of twigs and branches was a nuisance. He commented that he considered the tree to be a risk in high winds, considering the close proximity of the house.

In response to questions, Mr Horne described the other vegetation on the property, and the implications for the vegetation from the proposed subdivision and development of the new vacant lot. He discussed the shading effects of the subject tree, and noted that the hedge shaded the yard but not the house.

Mr Horne considered that Policy 4.3.7 of the District Plan, regarding giving the community ‘… a high degree of certainty as to amenity …’, was not referring to listed trees but the residential zoning of the land. He commented that he had concerns about the Proposed Plan making the removal of listed trees a non-complying activity, as it would be much harder to gain consent. Mr Horne advised that he did not consider the community highly valued the subject tree given the lack of response to the notification of the application. He did not see any merit in protecting trees within a residential environment as they could outgrow their sites and become nuisances. The STEM assessments did not include negative impacts in the analysis.

Council Officer's Evidence

The Parks Officer – Trees (Aidan Battrick) spoke to his memorandum and commented that, in regards to the tree being close to power lines, Delta would offer to prune a tree the first time for free, but would require the owner to pay for pruning work thereafter. Mr Battrick was unsure whether or not the subject tree had been pruned by Delta already.

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Mr Battrick advised that trees would put energy into vitality rather than growth as Item 8 Item they became older. It was difficult to estimate how the subject tree would continue to grow as it was very dependent on the environment, but Mr Battrick suggested that the tree would grow by approximately 30cm per year. He advised that it could be pruned to clear the dwelling, and be thinned for light penetration. Mr Battrick

commented that the removal of more than 20% of the tree would, however, place the tree under stress. A reasonable management programme would have the tree pruned once every three years or so, although the longer the time period between prunings, the greater the expense.

The Landscape Architect (Barry Knox) advised that STEM assessments focussed more on community benefits rather than localised amenity. Mr Knox commented that in this case, the local amenity had probably reduced since the original STEM assessment was undertaken in 2001. He advised that there would be reduction in access to light and sun, but not until mid-afternoon. Mr Knox believed it was good for the community to have some protected trees

4 The Planners Review of her Recommendation

5 Mrs Darby reviewed her recommendation in light of the evidence presented at the A Attachment hearing and commented that the tree was healthy, and the Parks Officer – Trees and Landscape Architect did not support the proposed removal of the tree. Mrs Darby confirmed her recommendation to decline consent.

6 Applicant's Right of Reply

Mr Horne considered that the assessment was a balancing act and that he did not consider the removal of the tree detrimental to the community. He commented that Mosgiel still would have nice leafy streets and no one wanted to see a bare suburb, so that situation would not arise. Mr Horne referred to the photograph of the tree in the 2001 STEM assessment, and noted the amount of growth over 15 years. He advised that he had concerns for the future if the tree grew at a comparable rate and that this was a residential zone, and while Mr Horne liked trees, they needed to be at an appropriate scale for their environment.

RESOLUTION TO EXCLUDE THE PUBLIC

It was moved (Vandervis/Feather):

“That the public be excluded from the following parts of the proceedings of this meeting, namely, Item 1.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of Reason for passing this Ground(s) under section each matter to be resolution in relation to 48 for the passing of this considered. each matter. resolution. 1 Resource Consent That a right of appeal lies to Section 48(1)(d) application – 27 King any Court or Tribunal Street, Mosgiel against the Dunedin City Council in these proceedings.

Motion carried

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The meeting moved into non-public at 11.06 am. Item 8 Item

MINUTES OF THE NON-PUBLIC PART OF A MEETING OF THE HEARINGS COMMITTEE, HELD IN

THE EDINBURGH ROOM, MUNICIPAL CHAMBERS,

ON 1 APRIL 2016, COMMENCING AT 11.10 AM

PRESENT: Councillors Lee Vandervis (Chairperson), Andrew Noone and Andrew Whiley and Bill Feather (Mosgiel Taieri Community Board)

IN ATTENDANCE: John Sule (Senior Planner/Committee Advisor) and Jennifer Lapham (Governance Support Officer)

1 RESOURCE CONSENT APPLICATION LUC 2015-578, 27 KING STREET, MOSGIEL

The Committee gave consideration to the Planner's recommendation and to the points A Attachment raised by the applicant. A site visit was undertaken during the non-public section of the meeting.

Decision

It was moved (Vandervis/Whiley):

"That, pursuant to section 34(1) AND 104(b), and after having regard to Part II Matters and section 104 of the Resource Management Act 1991, the Dunedin City Council declined consent to the discretionary activity being the removal of the pin oak (T666) located at 27 King Street, Mosgiel, on the site legally described Lot 11 Block IV Deeds Plan 183, held in Computer Freehold Register OT393/55.

Pursuant to section 34(1) and 104B, and after having regard to Part II Matters and section 104 of the Resource Management Act 1991, the Dunedin City Council granted consent to a discretionary activity being the pruning of the pin oak (T666) located at 27 King Street, Mosgiel legally described as Lot 11 Block IV Deed Plan 183, held in Computer Freehold Register CFR OT 393/55, subject to the conditions imposed under Section 108 of the Act as shown below.

1. Pruning work on Tree T666 should be for the purpose of canopy thinning, line clearance and removal of deadwood, should remove no more than 25% of the total canopy and should be undertaken by a suitably qualified and experienced arborist. The pruning work was to be undertaken in accordance with good arboricultural practice.

2. Prior to any pruning work being undertaken a specification of the works was to be submitted to the Council’s Arborist to confirm the works were in accordance with good arboricultural practice.

3. If necessary a suitable temporary barrier such as a temporary fence, barrier mesh, or 'danger tape' should be erected on the site while work was taking place to keep pedestrians and other traffic away from falling limbs and debris.

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4. All waste generated by the pruning works should not cause a

nuisance and should be suitably disposed of within 7 days of the Item 8 Item completion of the pruning works.

5. The person exercising the consent should take all reasonable measures to ensure the use of machinery for the maintenance of

T666 should be limited to the times set out below and should

comply with the following noise limits (dBA);

Time Period Weekdays Saturdays

(dBA) (dBA)

Leq Lmax Leq Lmax 0730-1800 75 90 75 90 1800-2000 70 85 45 75

Sound levels should be measured and assessed in accordance with the provisions of NZS 6803: 1999 Acoustics – Construction noise. No work was undertaken on Sundays or Public Holidays nor between 8.00pm to 7.30am Weekdays or Saturdays."

Motion carried A Attachment

Reasons for the Decision

1. The tree was significant in terms of its contribution to the amenity of the wider area. It was a mature and very good specimen of a pin oak, which could be seen from public viewpoints, especially on King Street. The effects of its removal on the amenity of the wider area could not be mitigated in a comparable manner.

2. Neither Council’s Landscape Architect nor Parks Officer – Trees supported the proposal to remove the tree. The Landscape Architect considered that the tree contributed to the wider amenity, and that it had considerable presence and dominance on the street. The Parks Officer – Tree considered the tree to be a good, healthy specimen which did not present any immediate health or safety problems. No credible evidence was presented that the tree was a safety risk. 7 3. The removal of the tree would provide greater sunlight to the house on the subject site. However, there was also benefit in shade which the applicant did not identify. The Committee noted that the locating of the house and the tree meant that shading would only occur later in the day. The site was to be subdivided, and new owners were anticipated for both the new lots. These purchasers would note the presence of the tree at the time of purchase, and should be aware of its significance. The applicant/developer was aware of its status prior to purchase of the site. 8 4. The Committee considered the issues identified by the applicant that have resulted in the application to remove the tree. These included the location of power lines, the dominating scale of the tree, shading and nuisance concerns. The Committee considered that the effects identified were not significant and could be mitigated though pruning and maintenance. Pruning would resolve the lines issue, increase light through the canopy and minimise leaf fall into the guttering of the dwelling.

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10 Item 8 Item 5. The Committee considered the direction from the Environment Court in the Butterworth case referred to by the applicant in support of the application to remove the tree. The Committee considered there are differences with this application. In this case the Pin Oak was a good specimen whereas the tree in

the Butterworth case was not of good form and dominated the entire rear yard. The location of the tree in this case provided for mitigation of its effects by pruning.

6. The Committee also noted that a large walnut tree on the tree schedule was previously removed from the site through a resource consent and another large tree had been removed to make way for a new dwelling. Of these trees the Pin Oak made the best contribution to amenity values and its location meant that it could be retained without significant adverse effects.

7. The Committee considered that pruning of the tree falls within the scope of the application to remove the tree and that it would assist in mitigating the effects of the tree. It had therefore approved the tree being pruning subject to a standard specification.

A Attachment 8. The proposed removal of the tree was inconsistent with most of the relevant objectives and policies of the District Plan.

9. The proposed removal of the tree was considered to be inconsistent with the purpose of the Resource Management Act 1991, which sought to promote the sustainable management of natural and physical resources.

The meeting ended at 1.25 pm.

CHAIRPERSON

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Item 9 Item

Hearings Committee

MINUTES

Minutes of an ordinary meeting of the Hearings Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin, commencing Tuesday 17 May 2016, at 9.00 am

PRESENT

Commissioner Colin Weatherall

IN ATTENDANCE John Sule (Senior Planner/Committee Advisor), Darryl Sycamore (Processing Officer), Carlo Bell (Environmental Health Officer) and Barry Knox (Landscape Architect). A Attachment

Governance Support Officer Wendy Collard

RESOURCE CONSENT APPLICATION LUC 2015-469, 147 CHURCH ROAD, MERTON

The Commissioner considered an application for the erection and operation of three wind turbines at 147 Church Road, Merton.

The Commissioner was required to make a thorough assessment of the application using the statutory framework of the Resource Management Act 1991.

The applicant was represented by:

Bridget Irving (Solicitor, Gallaway Cook Allan) Campbell Hodgson (Solicitor, Gallaway Cook Allan) Scott Willis (on behalf of Blueskin Energy Limited and Blueskin Resilient Communities Trust) Virginia Toy (Geotechnical Engineer Stephen Chiles (Acoustics Engineer) John Craig (Avifauna and Ecologist) Di Lucas (Landscape Architect) Mike Moore (Landscape Architect) Ben Farrell (Consultant Planner) Janet Stephenson

The Commissioner advised that he had conducted a site visit and had looked at the site from various locations within the Blueskin Bay area.

There were 28 submitters present at the hearing.

Geraldine Tait Jeremy Head (Landscape Architect on behalf of Geraldine Tait) Alasdair Morrison Andy Barratt Tracey Scurr Denis Albert

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Graeme Bennett

Jenny McDonald Item 9 Item Simon Ryan and Jennifer Ashby Lyndon and Kirsty Clayton

Karen Price and Steven Mutch (Solicitors on behalf of S Ryan, J Ashby and L & K Clayton)

Stephen Brown (Landscape Architect for S Ryan, J Ashby and L & K Clayton)

Rachel McClellan (Ecologist for S Ryan, J Ashby and L & K Clayton)

Stephen Packer Jenny Rodgers Mark Brown Sally Brown Thomas Cardy and Jamie Pickford Metiria Turei MP Paul Jouanides Brenda and John Thom Derek Onley Gareth Hughes MP Rachel Ozanne Frederika Schmaltz Andrew Deaker

Kat Achterberg A Attachment John Kaiser Ben Wooliscroft

Procedural Issues

In response to a questions regarding the evidence and appearance from Dr Janet Stephenson for the applicant and her submission in support of the application, Ms Irving advised that Dr Stevenson’s evidence should not be treated as expert evidence prepared under the Environment Court’s code of conduct for expert witnesses and the Commissioner should adjust the weight given to the evidence accordingly.

Late Submissions

Commissioner Weatherall advised that he had issued a minute prior to the hearing which noted that he had accepted the late submissions from the following:

 Murray Cumming  Alan Greenall  Eve Jolly  New Zealand Windfarm Energy Association  John Thom

Presentation of the Planner’s Report

The Planning Officer (Darryl Sycamore) spoke to a summary of his report, and provided an overview of the proposal before commenting on the notification of the application and the submissions received.

Mr Sycamore advised that a resource consent had been sought to erect and operate three wind turbines on Porteous Hill which was a remnant volcano that formed part of the Kilmog series of land features. He commented that the proposal was to establish a small scale wind-farm on the site.

Mr Sycamore commented that in 2013 a resource consent had been granted to erect and maintain a wind-monitoring mast as part of a feasibility study to identify a suitable site. He commented that three turbines, which would produce approximately 800- 900kW and with a maximum height of 125m above ground level proposed. He advised that work would include the extension of the access road, excavation of the tower

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foundations, erection and commissioning of the turbines. Connection would be directly

to the 33kV OtagoNet Distribution Network, being the National Grid. Mr Sycamore Item 9 Item commented that the total weight for transportation would be approximately 117 tons and that the route assessment confirmed that the road and bridges were sufficiently

dimensioned to convey the load with minor works required to broaden the sweeping corners on Porteous Road itself.

Mr Sycamore advised that the expert evidence which had been received following the

release of the Section 42A report had addressed some of the information gaps he had identified in the report. He commented that some submitters had provided expert landscape evidence which outlined a less positive view of the adverse effects of the proposed turbines on landscape and rural amenity values.

Mr Sycamore advised that he would provide his recommendation to grant or decline the application to his right of reply following all the evidence.

The Applicant’s Presentation

Bridget Irving (Legal Counsel) spoke to her legal submissions and outlined the main effects issues to be considered and the evidence that had been provided by Blueskin Energy through the evidence pre-circulation process.

A Attachment Ms Irving commented on the statutory assessment process and in relation to the Section 104D gateway test she advised that Mr Sycamore and Mr Farrell for the applicant had concluded that the proposal passed the gateway test.

Ms Irving commented on the major issues that she felt that the Commissioner needed to consider under Section 104 and included landscape, amenity, noise, ecological aeronautical, geotechnical, traffic effects and positive effects as important considerations. In relation to landscape Ms Irving advised that she felt that as the turbines were located outside the landscape overlay in the operative plan that the objectives and policies of the landscape section of the operative plan were not a relevant consideration. Ms Irving also identified that the permitted baseline was of little relevance for the application.

In relation to the provisions of the proposed second generation plan (2GP) Ms Irving commented on the objectives and policies of the 2GP that she felt should be given more weight than would normally be the case at this early stage because the operative plan did not contemplate wind turbines and because the 2GP provisions had been drafted to give effect to the National Policy Statement for Renewable Energy Generation (NPSREG).

Ms Irving acknowledged the differences of views in relation to the relevance of the NZ Coastal Policy Statement and commented that the activities were occurring at a location that was not part of the coastal environment and therefore the policy statement was not a relevant consideration.

Ms Irving concluded by noting that the proposal was unique with its genesis in a community that was concerned about the impacts of climate change. She commented on the positive effects of the proposal. Ms Irving commented that there were some adverse local effects but argued that these were not significant and outweighed by the benefits. She considered that the proposal was a community response to climate change that should be enabled by granting the consent.

Scott Willis (Project Manager for Blueskin Energy Limited and Manager of the Blueskin Resilient Communities Trust) spoke to his pre-circulated evidence and commented that he was the Project Manager for Blueskin Energy Limited and the president of the Blueskin Resilience Communities Trust.

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Mr Willis provided background to the structure of the Trust and its membership. He Item 9 Item commented on the projects the Trust had been involved in. In relation to the wind farm proposal he also provided a chronology of the projects progression and he

commented on the community consultation that had been undertaken by the Trust.

In relation to community benefit Mr Willis advised that once the turbines were up and

running it was estimated that up to $100,000 per annum would be provided to the

Trust to provide services to the Community. Mr Willis provided a background to how the community has been kept informed in relation to the project which included the Blueskin A&P shows, social media, and a regular article in Blueskin News.

Mr Willis responded to some matters that had been raised in the evidence of submitters. He commented that there could not be more than three turbines on the site and that the prevailing wind was not in the direction of the Ryan/Ashby property. Mr Willis advised that they were seeking some flexibility in location of the turbines to allow for movement within 30m of the proposed GPS locations; however these movements would not result in the turbines being shifted any closer to neighbouring dwellings.

The Commissioner resolved:

A Attachment "That the meeting be adjourned until 10.50 am."

The meeting adjourned at 10.30 am and reconvened at 10.48 am.

Mr Willis responded to a question regarding the consideration on alternative of location and outlined in general terms the consideration of other sites on Double Hill Road, Mopanui Ridge, Heyward Point White Road and Mt Kettle.

Mr Willis advised that their lease was for 20 years with 4 rights of renewal and he commented that the life of the structure could be up to 100 years but the turbines would likely need to be regularly replaced over that time period.

Mr Willis commented on the options for connection to the supply grid and noted that the electrons produced by the turbines would be consumed locally. He advised that the Trust's initial ambition was to provide retail access to the community but this was not able to be achieved.

Dr Janet Stephenson spoke to her pre-circulated evidence and commented that her role was to discuss the wider picture for consultation on wind farms and community response.

Dr Stephenson commented on the first piece of research work on wind farms was commissioned by the Electricity Commission. She provided a background on the research that had been undertaken on why wind farms were high on the list for renewable energy but received most opposing submissions. Dr Stephenson acknowledged that the RMA did not state that applications had to include consultation but there were benefits to undertaking consultation.

Dr Stephenson commented that the value of best practice consultation had been researched and what early engagement looked like. She advised that the research indicated that people who did not submit still have a view and that resource consent submissions did not capture all of a community’s views.

Dr Stephenson advised that the overall findings was that there was support for the project although there were some concerns such as lifespan of the project, feasibility, environmental effects of the turbines, benefits to the community. She commented that Porteous Hill was identified as the preferred site following the survey and that she felt that most the concerns had been addressed.

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Dr Stephenson commented that it was her view that the consultation had exceeded the

best practices model and in her view the consultation process undertaken by BRCT had Item 9 Item been excellent.

Dr Virginia Toy (Geologist) spoke to her pre-circulated evidence and commented on her background with Waitati and her qualifications as a geologist. Dr Toy advised that

in January 2016 she had undertaken some initial geotechnical investigation and looked

at the areas to be used for foundations. She commented that she was not qualified to

undertake a geotechnical assessment for the site as she was not an engineer however had been assisting with the information gathering for a geotechnical assessment. Dr Toy commented on the test pits dug at the site of the foundations in April 2016 and she noted that included in evidence was a draft assessment of the site by Mark Walrond from Geosolve. She advised that it was her view that the site appeared generally suitable for establishment of stable foundations for the turbines but that BRCT should engage a geotechnical expert to complete a geotechnical investigation on the specific design of foundations.

The Commissioner resolved:

”That the meeting be adjourned until 12.10 pm.

The meeting adjourned from 12.05 and reconvened at 12.10 pm. A Attachment

Dr Stephen Chiles spoke to his evidence and commented that he had used the appropriate New Zealand standard for wind farm noise for his assessment work. Dr Chiles advised that Mr Hunt the peer reviewer had agreed with him on this aspect and the scenarios used for prediction work he had undertaken. He commented that a noise

limit of L9040dBA and below was acceptable under the standard although it would be audible in the rural environment. Dr Chiles advised that noise levels could be reduced by controlled output and commented that reducing the output of the closest turbine by 200KW would achieve the necessary reduction to ensure compliance with the noise limit which could be controlled by a computer.

Dr Chiles commented on the concerns raised in submissions regarding noise and advised that he has been involved in a number of consents such as the Mount Stuart wind farm. He commented that the prediction data was reliable and that scientific evidence showed that the claims regarding wind farm noise in relation to infrasound were not sustained.

Dr Chiles commented on the peer review that had been completed by Council and the concerns that been raised regarding the absence of background noise monitoring. He advised that he agreed with Mr Hunt that this assessment needed to be completed but he argued that the background monitoring could be done once consent was granted and the conditions proposed by Dr Chiles would ensure this was done prior to construction. Dr Chiles commented on proposed conditions in the section 42A report and suggested that these could be improved and that had included 5 conditions to this effect. He responded to questions from the Commissioner on his assessment.

The Commissioner resolved:

"That the meeting be adjourned until 1.35 pm."

The meeting adjourned at 12.40 pm and reconvened at 1.35 pm.

Dr John Craig (Avifauna and Ecologist) spoke to his ecological evidence and confirmed that he had visited the site and was aware that that the lights on the turbine would be on all the time. Dr Craig advised that his role was for the birds and to discuss the value of data collection. He commented that birds were frequently used by people to raise issues with wind farms in particular in the northern hemisphere. Dr Craig advised that

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due to the temperatures in the continent there were a lot of bird migrations which did

not happen in the same way in NZ. Item 9 Item

Dr Craig commented on the data collection and the models which were used to predict

bird losses and provided examples of other wind farm sites and the results of the modelling work in particular the significant variances with modelling work. He advised

that he considered that in this case the effect on the birds for the project would be minimal. Dr Craig commented that he couldn’t say that there won’t be kills but considered the rare species at Blueskin Bay would not likely climb 400 metres over Porteous Hill as they were more likely to travel up the valleys on either side. He noted that all human structures such as houses, roads, and power lines killed birds. In its full context the kills from these structures were minor compared to pests such as stouts and cats. Dr Craig commented that in his opinion, if additional pest control was undertaken in Blueskin Bay this would result in a much better outcome for the birds than the removal of the wind turbines. He would therefore recommend that some of the profits be put back into pest control.

Di Lucas (Landscape Architect) spoke to her pre-circulated evidence and provided clarification on some areas where inaccuracies had been identified by the landscape evidence provided on behalf of submitters. Ms Lucas commented that the turbines would have high visibility however this did not equate to negative environmental

effects. She noted that mitigation had been built into the proposal in that 3 turbines A Attachment were aesthetically a good number. Ms Lucas advised that only minimal earthworks were required and the form of the towers was good in terms of the visual aesthetic. She commented that the turbines would not alter the landform and the towers were not in full frontal view of residences. Ms Lucas responded to questions on the divergence in opinion from the landscape architects and what additional mitigation was possible. She noted that in terms of colour there could be a graded colouring toward the base of the turbines. Ms Lucas suggested that the lights were to be shielded and did not need to be flashing (this was identified as incorrect in the right of reply as flashing lights were required by the CAA).

Mike Moore (Landscape Architect) spoke to his pre-circulated evidence and provided a background to his involvement as a peer reviewer of Ms Lucas' landscape assessment. He advised that he largely agreed with the position of Ms Lucas on landscape matters following his own assessment and took the opportunity to correct Page 33 of his evidence as he now accepted that all three turbines would be visible from 22 Pryde Road.

Mr Moore advised that in relation to paragraph 33 of the evidence provided by Stephen Brown where Mr Brown discussed the visibility of the turbines from 22 and 90 Pryde Road, he felt that the wholly negative impact noted by Mr Brown was overstated as people could have different reactions to turbines. In terms of the impact on the rural environment Mr Moore considered that turbines could be part of the landscape and they could be accepted in a rural environment and that their impact was not necessarily negative. In terms of the effects of the turbines on the closest neighbours he concluded that they were moderate to significant.

Ben Farrell (Consultant Planner) spoke to his evidence and in line with the correction made by Mr Moore he also corrected paragraph 61 of his evidence which related to the visibility of the turbines from Pryde Road properties. Mr Farrell outlined the scope of his evidence and commented that the largest point of variance in relation to his evidence and Mr Sycamore's was the weight given to the renewable energy under the National Policy Statement for Renewable Electricity Generation 2011 (NPSREG). He had given more weight to the NPSREG.

In response to questions Mr Farrell confirmed that he considered effects on closest residents were more than minor but not significant and as a consequence an

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assessment of alternative sites was not required. The adverse effects were not so

significant to warrant refusal in his opinion. Item 9 Item

Mr Farrell commented on the number of wind farm consents and the number of

conditions that had been placed on them. He advised that his opinion was that the specific design of conditions was important. Mr Farrell commented that he did not think

that conditions should be cut and pasted from other wind farm consent and that they should be site specific.

The Commissioner resolved:

"That the meeting be adjourned until 3.25 pm."

The meeting adjourned from 3.06 pm and reconvened at 3.23 pm.

Submitters

Ross Johnston spoke to his submission in support of the proposal. Mr Johnston commented that he had lived in Purakanui since 1976 and was a member of the BRCT. He advised that from his perspective the application ticked a number of boxes as it responded to global climate change, through targets which achieved 95% renewable

energy nationally and to alignment with the local spatial plan. He noted he was a “yes A Attachment in his backyard” person if a proposal was of benefit to him and the community. Mr Johnston considered that the local community would benefit from the project.

Denis Albert tabled and spoke to his written submission in opposition to the proposal. Mr Albert provided a description of his property on Double Hill Road in relation to the proposal. He commented that he considered the proposal to be an industrial activity as this was the most appropriate classification for the activity.

Mr Albert argued that there was no need for the wind farm as there was no shortage of renewable supply in the South Island and there were approvals at other locations to meet future demand. He commented that the proposal was for a 0.02% increase in generating capacity in a part of the country that did not need extra capacity. Mr Albert noted that the South Island electricity supply was 100% renewable. He discussed the importance of landscape values and argued that the proposal was not consistent with these values and was unsustainable.

Mr Albert commented on the community support for the proposal arguing that it was abundantly clear that there was no widespread support for either the BRCT or the wind turbine project. He advised that support was often from parties who did not live in Blueskin Bay and who would not be able to see the turbines whereas the opposing submissions largely comprised of people who could see the turbines from their own homes.

He considered the proposal would result in a major irreparable and unsustainable degeneration of the landscape values of Blueskin Bay. Mr Albert commented that the effects were major in his view. He provided a critique of the modelling that was undertaken for the noise assessment by the applicant and he considered the assessment to be inadequate. Mr Albert considered the noise issues needed to be fully understood prior to granting consent. He drew the Commissioner’s attention to the issues with the Te Rere wind farm in Palmerston North.

Mr Albert also commented on the minimum setbacks, fire hazards, lack of information on the transmission of power from the turbines to the grid, reverse sensitivity and issues associated with the access. In terms of ecology he considered that the information provided on bird strike was inadequate and noted that should consent be granted that tight decommissioning conditions were required.

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He commented on the application of 2GP objectives and policies in relation to wind

farms and he considered there needed to be greater consideration to the increased Item 9 Item landscape overlay which would include the location of the turbines. If weight being given to one section then the other should be given.

Mr Albert noted the inadequacies in the consent had made submitting difficult and he

requested that the Council decline the resource consent application.

Graeme Bennett spoke in opposition to the proposal and he identified that he was a landowner that owned the whole face from Doctors Point to Waitati School.

In terms of the reduction of greenhouse gases Mr Bennett commented that he considered the carbon displacement issue was a non-event. He advised that he owned forestry at Taieri Mouth and they helped sequester 2500 tonne per year significantly more than the proposal. Mr Bennett commented that he owned the site at Mopanui which was initially tested by a student. He identified that there was so much support for BRCT at the beginning but the proposal had changed significantly. It was initially intended to directly benefit the community which was the reason for the support. When it was discovered that it was not possible it then changed from something that would be owned by the community for use by the community at a cheaper rate with profits back to the community. He commented that a lot of support was lost when the

proposal changed. Mr Bennett requested that the Commissioner look at what resilience A Attachment meant.

He commented that he had land that might be used for residential development and the spatial plan indicated that this was an area that was suitable for residential development. The proposed turbines would be directly in the view of these sites and he did not think that the proposal would be a good bed mate. Mr Bennett noted that he agreed with Mr Albert in regards to the people surveyed and commented that if you asked the right question to the right person you would get the right answer. He had never been included in any survey and he had lived there for 13 years. He noted that he would support the proposal if it supported him directly by providing power directly into his property but he could not see the benefits of the proposed approach.

The meeting adjourned at 4.25 pm and reconvened on Wednesday 18 May 2016 at 9.00 am in the Edinburgh Room, Municipal Chambers.

Jenny McDonald spoke to her submission in opposition to the proposal and identified that that she lived at Mount Cargill Road. She advised that she was also speaking on behalf of P J Clarke as well. Ms McDonald commented on the consultation process and noted that they felt that it did not reflect the views of the community. Ms McDonald' advised that her other concern was the location of Porteous Hill as the site for the turbines due to the wind factor and the amount of money that would be generated from the project. She commented that both she and P J Clarke had been members of the Trust and now considered that the project would divide the community not join it.

Jeremy Head (Landscape Architect for Geraldine Tait) spoke to his pre-circulated landscape evidence on behalf of Geraldine Tait. In relation to the applicant’s landscape evidence Mr Head commented that he considered the site was not appropriate for the proposal whether the turbines were 90m or 125m in height.

Mr Head commented that he had observed that there would be a large viewing audience looking at the site from SH1 to Doctors Point and beyond and he considered that dismissing landscape impacts on the basis that some people might like it and some might not was not good enough. He commented that he thought that the risk was too high. He considered the wider landscape effects of the turbines would be more than minor and due to the large audience the risk was too great. Mr Head commented that if it was an environment where transitory landscape views where the main impact then it might be different as people would be passing through and it would not have a long effect.

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In response to questions regarding his assessment of the receiving environment he

noted that he had identified areas where most people were living, located, travelling Item 9 Item through and see the proposal and where the visual effects would be more than minor. He acknowledged that there were other areas that would view the site however he had

disregarded them due to the land being rural land.

Mr Head commented on Ms Lucas's comments regarding the site and the reasons it was

appropriate for the proposed turbines and her answer regarding the ease of access to

the site was not a reason in his view. He considered that structures such as this would be more appropriate in a different landscape

Mr Head commented on the earthworks for the site and the report from Fulton Hogan on the works necessary to allow vehicles up the road lacked detail. In the past he had seen applications for wind farms where effort had been put into specifying the roading requirements. He noted that there were six corners that would be required to be remodelled to allow access. There would be significant earthworks, cutting and removal of vegetation that had not been appropriately detailed.

Mr Head agreed in principle that 3 turbines were a good number and three blades was better than two but he did not consider that the use of three blades turbines was mitigation and he did not agree with Ms Lucas on the minor changes to the silhouette of

the hill. Mr Head commented on the word "elegance" and that not everyone would A Attachment consider them elegant. He noted that the Sydney Harbour Bridge would be considered elegant and he provided his reasons for this. In respect of the turbines he felt that they should be considered ugly, large spikey things.

In response to a question, Mr Head commented that in his opinion the visual simulations that montages was not real. A photograph was coloured pixels on paper and not reality. When you stand in the landscape the eye would settle on things that were out of place or out of character, the point of interest. In his opinion that was what the turbines would be, an unusual element.

Andrew Barratt tabled and spoke in opposition to the proposal. He outlined his experience with the local Community Board and he identified that his property would not be directly affected by the proposed development.

Mr Barratt provided a critique of the Planners Section 42A report and contended that:

 The turbines more be more symbolic than of real benefit in terms of the DCC energy policy;  The turbines could be located in a number of other sites;  The community benefits were questionable.

Mr Barratt commented that he considered that the turbines would be a constant source of distress to residents in the immediate vicinity and that the precedent set would be undesirable. If the application was declined he urged the DCC to work with the applicant to find a location with a better wind resource, convenient connection to the grid, less landscape sensitivity and sufficient distance from residents.

He noted that in his view it was the wrong deed for the right reasons.

The Commissioner resolved:

"That the meeting be adjourned until 10.50 am."

The meeting adjourned at 10.27 am and reconvened at 10.49 am.

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Karen Price & Steven Mutch (Solicitors for S Ryan, J Ashby and L & K Clayton)

spoke to written legal submissions on behalf of their clients. Ms Price advised that Item 9 Item briefs of expert evidence, in addition to the submission from their clients, would be provided by Stephen Brown a landscape expert and Dr Rachel McClellan avifauna

expert.

Ms Price commented that the Pryde Road residents they were representing were the

most affected residents with respect to the key environmental effects. It was identified

that the key legal issues were in relation to:

 Whether the proposal passed the section 104D gateways test;  If the proposal passed the gateways test whether the proposal was appropriate in relation to its adverse effects and the planning framework;  The adequacy of information provided by the applicant.

Ms Price commented that the Pryde Road neighbours considered the proposal should be declined as the proposal failed both limbs of the Section 104D gateways test. She advised that should the Commissioner decide that the proposal passed the gateways test then it was argued that the application should be declined as the landscape/amenity effects would be so significant they would not be outweighed by the proposal’s modest positive effects. In addition, it was also argued that the adverse

effects were not able to be mitigated and that the proposal was inconsistent with the A Attachment applicable planning framework.

The legal submissions addressed the key effects issues and referenced legal cases which supported a position that the effects were more than minor. An assessment of the objectives and policies was undertaken referencing the views of experts and relevant case law. The assessment argued that the proposal was contrary to objectives and policies of the operative and proposed plans.

In the event the Commissioner found that the gateways test were met Section 104 and Part 2 matters were discussed. The lack of information on a number of matters including noise, shadow flicker, ecology, geotechnical/hydrological was highlighted as a concern. The legal submissions noted that positive effects were uncertain and it was concluded the adverse effects outweighed any positive effects such that the proposal was inappropriate and should be declined.

In terms of the new confidential financial information provided by the applicant Ms Price requested the Commissioner make this available to submitters noting that if financial information was truly sensitive, then again it could be readily protected via confidentiality obligations.

Further concerns were raised in relation to issues raised in day one of the hearing in terms of the lack of information provided by the applicant. Ms Price raised the issue of carbon accounting and raised further concerns regarding the inadequacy of the noise assessment.

The Commissioner indicated that he would take legal advice on the confidential information and would not read it until he had considered this advice.

Simon Ryan, Jennifer Ashby, Lyndon Clayton and Kirsty Clayton jointly spoke to their detailed written submissions in opposition to the proposal. They covered a broad range of issues which included:

 Visual and amenity effects  Noise effects  Ecological effects  Shadow flicker and glare  Radio communication effects  Geotechnical/hydrological issues  Impacts on existing farming activities

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 Uncertain/overstated community benefits

 Decommissioning Item 9 Item  Lapse period  Uncertainties with the proposal and inadequacies of the AEE

 Economic issues  The potential for environmental creep

 Precedent and Plan Integrity issues

  The Commissioner resolved:

 "That the meeting be adjourned until 1.15 pm."

The meeting adjourned at 12.35 and reconvened at 1.18 pm.

Ben Wooliscroft spoke to his submission in support of the proposal. He commented that he thought that the proposal was a generous living asset which the University were able to research. Mr Wooliscroft advised that he considered renewable energy was good for everyone and in particular the Blueskin Community. He noted that it was great opportunity for this community, University and Dunedin.

Stephen Packer spoke in support of the proposal and noted that he did not live in A Attachment Blueskin Bay but had family that did. Mr Packer advised that he feared for his grandchildren in respect to climate change. He commented that he considered the proposal sent a message that communities need to do something in provision for renewable energy sources. Mr Packer considered that the landscape on Porteous Hill had been changed already due to farming and forestry activity. He submitted that there was a beauty in wind farms and they could be considered a link from the land to the skyline. Mr Packer commented that he felt that we had damaged the environment beyond repair. .

Tracey Scurr tabled and spoke to her submission on behalf of Geoff Scurr Contracting Ltd (GSCL). Ms Scurr advised that she was a director of the company that operated a quarry located on Pryde Road which had been in operation for 18 years and provided gravel and rock primary for local roading use. Ms Scurr agreed with several of the experts that presented evidence indicating that some residents were affected in a greater than minor way.

Ms Scurr advised that GSCL had been kept well informed of the project's progress by the applicants and the detail and timing of the project was not a surprise to GSCL. In relation to noise she commented that the environment on Pryde Road was relatively quiet. While the quarry did result in some noise within noise limits, there were long periods of weeks or even months when the noise level was very low.

Ms Scurr commented that she was satisfied by evidence from Dr Craig that the effects on bird life would be minimal and she supported pest control. She saw the visual impact in relation to the quarry as a positive but she acknowledged that other property owners in the area had different opinions.

Ms Scurr identified increased tourist activity and surprise viewing effects as potential effects that had not been covered in the evidence. She requested that these matters be considered and should the consent be granted she requested that any consent conditions imposed be made clear and specific.

Jenny Rodgers spoke to her submission in support of the proposal and identified that she lived in Waitati. She commented that she had lived there for two years and she considered that there had been good community engagement in the local newsletter which includes information about the project including ways to contact BRCT.

Ms Rogers was supportive and excited by the project as it is a physical structure that shows the community doing work to improve resilience in the community.

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Stephen Brown (Landscape Architect for S Ryan, J Ashby and L & K Clayton) Item 9 Item spoke to his pre-circulated evidence and tabled summary of his evidence. He advised that the adverse effects would be significant on the properties at 22 & 90 Pryde Road

and the proposal was contrary to the policy frameworks under the operative and proposed District plans. In response to questions, Mr Brown advised that he had

worked on 12 wind farm projects and was unable to think of any properties that would

be closer to turbines than those located on Pryde Road. He commented that he was

involved with another project with a dwelling that was 700m away and the electricity generator purchased the home in that case.

In terms of visibility from the dwellings of the closet residents Mr Brown commented that for most of the dwellings you would not see them from within the dwelling. However, you would see then when moving around the house, coming and going and that was without regard to the working environment. He advised that he considered the landscape was more of an issue at 90 Pryde Road and he noted that at this location the noise of the turbines would be audible and that this would make you aware of the presence of the turbines.

Rachel McClellan (Ecologist for S Ryan, J Ashby and L & K Clayton) spoke to her pre-circulated evidence and provided a summary of key points in her evidence. In that

summary she observed that the expert assessments by the applicant’s experts that A Attachment effects were not significant or insignificant were not supported by any robust data. Mc McClellan advised that she had identified that 14 species of nationally threatened or At Risk Species in addition to Tuis and Kereru that had the potential to interact with the wind farm. Given that lack of data Ms McClellan argued that potential effects that could be locally or regionally significant cannot be ruled out. On that basis she considered the application should be declined as:

 There was insufficient evidence to determine that potential effects would be acceptable;  Available evidence provided a reasonable basis to conclude that adverse avifauna effects could be significant

If consent was to be granted Ms McClellan recommended that conditions be imposed to secure detailed pre construction data collection/analysis and that conditions provide for meaningful modification if material issues were encountered.

The Commissioner resolved:

"That the meeting be adjourned until 3.15 pm."

The meeting adjourned at 2.59 pm and reconvened at 3.15 pm.

Simon Ryan, Jennifer Ashby, Lyndon Clayton and Kirsty Clayton continued their joint submission and requested that the application should be declined due to the significance of the adverse effects of the proposal. They had no confidence that proposed conditions of consent would mitigate the adverse effects. They also considered that the information supplied by the applicant was inadequate and this meant the Commissioner did not have sufficient information to make a decision on the application.

Mark Brown tabled and spoke to his written submission in opposition to the proposal. In relation to landscape Mr Brown disputed the view of landscape architects for the applicant and considered the proposal was not suited to the character of Blueskin Bay or the wider coastline.

Mr Brown was critical of consultation noting that while there was a lot of initial discussion on a community owned wind cluster there were no community discussions on the specific proposal for Porteous Hill. He considered there was no clear direction from the community to proceed with the Porteous Hill project.

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Mr Brown commented that he did not consider the project was financially viable and he Item 9 Item was concerned about who would be responsible if the project fails either during or after construction. He noted that there was lack of details on transmission of power from the

site.

Jamie Pickford spoke to the submission from himself and Thomas Cardy in

opposition of the proposal. Mr Pickford commented that they lived at 129 Pryde Road.

He commented that he considered that there were few gains or benefits to the community from the proposal and that weight should be given to the submitters who resided close to the site. He advised that Porteous Hill was an important part of their life and provided the process that they had been in during the resource consent for the nearby quarry. Mr Pickford outlined the activities on the site they enjoyed and he provided a background to the reasons for living in Pryde Road which included the rural aspects of the site. He commented that from their site they were able to see the existing testing pole no matter what the weather and they were concerned about the dominance of the much large proposed turbines. Mr Pickford commented that he considered that the adverse effects on the landscape would be significant and the landscape would be changed forever.

Mr Pickford commented on the noise impact noting that at their site it was very quiet as

it was not affected by noise from the state highway. He commented that there was no A Attachment specific evidence in the application on the effect of noise would be on them. He observed that their property was their piece of paradise and that they lived with all the windows and doors open. He argued that the proposal would have a significant adverse effect on them and should be declined.

On behalf of Generation Zero, Jenny Coatham spoke to their submission in support of the proposal. Ms Coatham provided a background to the vision of Generation Zero and commented that the proposal was exactly what their organisation support. She commented that she believed that the proposal was following local and central government focus on renewable energy and the reduction of carbon emissions.

Metiria Turei spoke to her submission in support of the proposal. Ms Turei commented that she was a resident of Waitati and could see Porteous Hill from her home. She submitted that she was in full support of the proposal and requested that the consent be granted.

Ms Turei commented that community engagement by the Trust had been extensive in this case and she referred to the advice from Janet Stephenson who had detailed this in her evidence. She advised that the Trust had contributed to the community through the insulation of homes to make them warmer that had improved the health and wellbeing of residents. Ms Turei commented that BRCT was a community organisation not a corporate entity that contributed to the community and helped with solutions for the causes using local resources. She also commented on the comments and attacks on the applicant and was disappointed by these.

Ms Turei acknowledged the residents in Pryde Road and their genuine concerns. She commented that however their concerns in her view were not enough to decline consent. She considered the negative effects on these properties were outweighed by the positive effects.

In terms of the landscape effects Ms Turei commented that she agreed with the evidence from Di Lucas. She commented that Ms Lucas was a respected landscape Architect and her advice that it was a good location was significant. Ms Turei acknowledged that the landscape would be altered however did not mean that this would be a negative effect. She commented that the introduction of the turbines would mean the local environment would have a new character and in her view it was an addition to the environment and not a negative one. Ms Turei noted that the new character would reflect the evolving character of the community.

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Ms Turei commented that renewable energy was the future and that communities

wanted to be independent from each other and resilient. She noted that despite Item 9 Item submission that arguing that the contributions of this facility were too small to be valuable she argued that every little bit helps and the proposal was a valuable first

strep.

Paul Jouanides provided a background to where he lived in relation to the proposal

and commented on the landscape evidence regarding the elegance of the turbines

noting that he did not agree with this view. Mr Jouanides commented that he considered that a positive view of the effective on landscape was bogus. He advised that they were located in the bottom of a small valley and that he did not wish to see lights from the turbines on the top of the hill. If the project was to go ahead he considered the development would conflict with the environment and he raised concerns about the loss of bird life.

Mr Jouanides outlined his concerns about the limited number of community who would benefit from the project when compared to the destruction of people's lifestyles. The proposal did not increase resilience in his view and he raised concerns about precedent. He commented that he had concerns for the value of his property and felt that if granted he should be compensated. Mr Jouanides commented that he did not see that this proposal was a positive thing for him or his family.

A Attachment The Commissioner resolved:

"That the meeting be adjourned until Thursday, 19 May 2016 at 9.00 am."

The meeting adjourned at 5.15 pm and reconvened on Thursday 19 May 2016 at 9.00 am in the Edinburgh Room, Municipal Chambers.

Brenda Thom (on behalf of John Thom) spoke to his submission in opposition to the proposal. Brenda commented that John was an affected landowner and his farm was adjacent to and approximately 300 to 400 metres from the site.

Ms Thom outlined that Mr Thom intended to subdivide his farm land and build a retirement home on one of the sites. The approximate location was indicated on the map and it was noted that decision would be made following the decisions on the proposed 2GP. Ms Thom noted that Mr Thom was concerned about the effect of the turbines and was of the view that the turbine site was inappropriate for the development. In terms of the effects of the turbines she noted that he was on the land day in and day out and it would have an adverse effect on him and other users of the land as other community groups were allowed to use the land for recreational use. If consent was granted then Mr Thom would not build his retirement home and would not subdivide. She commented that the lapse period at 10 years was also identified as being too long.

Ms Thom commented that proposal was not accepted by the residents in the area and that the three turbines would adversely affect his enjoyment of the land. She also noted it could impact on his farming activity and he would not be able to top dress that section of his farm close to the turbines. Ms Thom noted that he feels the night pollution from the lights had not been adequately covered in the application and concerns were also raised regarding noise, glare and shadow flicker.

Ms Thom raised concerns regarding the bird life and the evidence regarding this from the applicant. It was noted that birdlife had increased as a result of the Ecosanctuary and there was remnant bush on the property. Porteous Hill is visible from all parts of the wider area and when Mr Thom built his home he had to adhere to a number of conditions such as a landscape plan and specific colours. Mr Thom feels that this proposal is inconsistent with the Council's approach to landscape in other situations. It was noted that if there had been three turbines there when he purchased the property then he would never have purchased it.

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Ms Thom commented that she felt that the effects were more than minor and were Item 9 Item huge. People who were most affected by the proposal should be listened too and the application should be refused.

Derek Onley tabled and spoke to his submission in opposition to the proposal. Mr

Onley commented that he had been a resident of Waitati for 20 years and he outlined

his qualifications and experience in ornithology. He provided a background to the

Council’s 2007 Biodiversity Strategy and the decline of biodiversity over time.

Mr Onley advised that he agreed with the peer review by Golder Associates who concluded that the applicant’s assessment was inadequate. He commented that we needed to take heed of the loss of biodiversity in the UK. Mr Onley advised that he supported the evidence of Rachel McClellan; however he differed on the species at risk which discounted the loss of more common species setting up a process for slow decline which would not be noticed. He provided comments on specific bird movements, numbers and behaviours from his own local observations in the Karitane to Blueskin district. He noted that these did show that local movement of birds over land did occur and could occur over the wind farm site.

Mr Onley advised that he did not agree with the assessment that alternative sites had

been seriously considered. He also questioned the viability of the project questioning A Attachment whether the proposal would generate enough income to cover the costs of environmental monitoring and mitigation. He commented that similar greenhouse gas reductions could be achieved by planting less than 100ha of forest. He discussed a British example of a wind turbine application for the Royal Society for the Protection of Birds. Mr Onley advised that the project involved 2 years of biological study over the full range of flora and fauna before deciding that the effects would be less than minor. This was different to the applicants approach to the ecological assessment and John Craig's unscientific and unsupported evidence.

The Commissioner resolved:

"That the meeting be adjourned until 10.30 am."

The meeting adjourned at 10.10 am and reconvened at 10.20 pm.

Gareth Hughes joined the meeting by Skype and commented that his submission was in support of the application. He advised that he was the energy spokesperson for the Green Party. Mr Hughes commented that he had been on-site and had been following the project. He provided a background to the use of wind energy and that he felt that the effects of this proposal were no more than minor. He outlined a significant untapped wind resource in New Zealand.

Mr Hughes commented on the NPSREG and changes promoted by consumers. He commented on the community benefits of the applicant’s proposal and that he was supportive of the Trust's community engagement and he considered the visual impact was subjective. He identified that in his view the effects of the proposal were no more than minor. He noted that internationally large wind farms overseas were located off- shore; however, there were often small ones on land. He discussed bird strike and the environmental impact and Dr Craig’s evidence that the ecological effects would be minimal. Mr Hughes noted the Government’s commitment to the reduction of carbon emissions.

Sally Brown tabled and spoke to her written submission in opposition to the proposal. Ms Brown advised that she was born and raised in Waitati and was a trained Landscape Architect.

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Ms Brown commented that there was a strong community at Blueskin Bay but the wind

farm proposal was creating tension and she did not agree that BRCT was as connected Item 9 Item to the community as they had stated. She considered that calling it a community project was incorrect. Ms Brown advised that there were a lot or residents at a public

meeting in November 2015 organised by the community and it was clear from that meeting that that community was not well-informed about the project.

In terms of the impact on landscape Ms Brown commented that the sensitivity of the

local landscapes warranted protection under the District Plan. She identified Porteous Hill as an important visual backdrop within the coastal landscape.

Ms Brown commented that she considered that the wind farm would alter the landscape indefinitely setting a precedent for further structures to be established on local hill within the costal landscape. Ms Brown agreed with the expert evidence from Stephen Brown and Jeremy Head that the proposal would have adverse landscape effects and she commented that in no way were the structures an elegant and meaningful addition to the landscape.

Rachel Ozanne spoke to her written submission in opposition to the proposal. She commented that her family live on Porteous Hill about 1.26 km from the site. Ms Ozanne advised that she considered they would be impacted greatly by the proposal.

Ms Ozanne referred to a 2005 Council landscape review in the rural area and she A Attachment commented on the correspondence that they received from Council on the review reading from the report. Ms Ozanne commented that she had significant concerns given the landscape review by Council in regards to the land feature of Porteous Hill. She noted that she did not agree with the two landscape architects for the applicants.

Ms Ozanne commented on light pollution and that one of the joys of living on Porteous Road was that the night skies were dark and the night sky would be destroyed. She advised that they did not have curtains on that side of the hill due to the night sky.

Ms Ozanne commented on her concerns which included noise; the community engagement; and potential disturbance to ground water given their reliance on springs for their water.

Ms Ozanne disagreed that the proposal was developed as a community initiative and she disagreed with the arguments put forward by Blueskin Energy to support this position. She noted that the electricity generated was going to grid and not the community. Ms Ozanne commented that she considered that local residents would have their lives and lifestyle ruined for the sake of the national grid.

Ms Ozanne requested that the consent be refused as the turbines would be detrimental to local community health and wellbeing.

Frederika Schmaltz spoke to her submission and outlined her experience with living in Europe and wind farms. Ms Schmaltz advised that she considered that silence without background noise was important and should be valued. She commented that she was concerned about the noise generated by the turbines and the impacts including those on the closest residents and from her house.

Andrew Deaker spoke on behalf of Initial Volco Trust in support of the proposal. He commented that he lived in the area and he provided a background to his property and the view of the turbines on the landscape. He commented that the Trust owned a large block of conservation land on Mount Cargill and he identified that the Trust had an active history of support for a number of projects. Mr Deaker commented that the trust supported Orokonui and other ecology projects which included the BRCT resilience projects. He felt that profits from the wind farms operation would be a great to fund the development of other projects.

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Mr Deaker commented that he saw the proposal as win/win/win and that he would

enjoy a view of the turbines. He advised that he felt that the proposal would bring Item 9 Item benefits to the community and that his children would have a better outcome.

Alasdair Morrison tabled and spoke to his submission in opposition to the proposal. Mr Morrison commented that he had been a resident of Waitati for 31 years and his

dwelling looked directly out onto Porteous Hill. He commented that he was not aware

of any territorial authority that had granted resource consent for construction of a wind

farm in full view of so many residential dwellings.

Mr Morrison outlined his concerns about the project not being completed or going broke and the costs of removal of redundant turbines. He considered the proposal was incomplete and lacked sufficient detail.

He requested that the Commissioner decline the application and provided a summary of his reasons.

Kat Achtenberg advised that she worked as the Projects Coordinator for BRCT but submitted as a private individual. Ms Achtenberg commented that the proposal was intended to help a community and that BRCT was a charitable trust who sought to improve Blueskin Bay community. Ms Achtenberg provided a background to NZ's

energy supply and the need for renewable sources. She referred the Parliamentary A Attachment Commissioner for the Environment’s report regarding future-proofing of New Zealand’s energy supply.

John Kaiser spoke in support of the proposal and advised that he had lived in Waitati for 23 years. Mr Kaiser commented on the benefits that the proposal would bring to the local community.

The Commissioner resolved:

"That the meeting be adjourned until 1.15 pm."

The meeting adjourned from 12.33 pm to 1.15 pm.

Geraldine Tait tabled and spoke to her submissions in opposition. Ms Tait commented on her concerns which included the wider impacts of the proposal on the Blueskin Bay community; impacts on landscape and amenity values and for the families living closest to the turbines. Ms Tait advised that she was a founding member of BRCT and supported its original direction but had resigned due to concerns about the direction the Trust appeared to be headed.

In relation to community issues Ms Tait commented that the proposal was not a community project or facility and that BCRT was only a small special interest group. Ms Tait questioned the motivation of the trust and disputed the community need for the funding from the wind farms operation.

In relation to energy issues Ms Tait advised that she agreed with Mr Albert’s submission and noted that the tiny amount of power produced in Blueskin Bay would not make the slightest difference to coal use.

Ms Tait discussed her concerns noise noting the peculiarities of noise propagation in the area. She also raised concerns about disturbance to groundwater and local springs.

Ms Tait commented on the increasing importance of tourism noting that tourists were attracted to landscapes and wildlife. She commented that the natural values of the area were worth protecting if not for the locals but for economic reasons. She also noted that the sea was well used recreationally and this recreation use would be detrimentally impacted by the turbines.

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Ms Tait expressed concerns about financial management also noting that there was the

prospect of the consent to be sold to another party. She also outlined her concerns Item 9 Item regarding undesirable precedent.

She requested that the resource consent application be declined in its entirety.

The Commissioner advised that two letters had been received from parties who no

longer wished to attend the hearing. He commented that the letters received from the

New Zealand Transport Agency and Otago Natural History Trust Board were considered and noted.

The Commissioner also advised that a late submission from Kirstie McKinnon had been received on the 19 May 2016.

The Commissioner resolved

"That the late submissions from Kirstie McKinnon would not be accepted under Section 37 of the Resource Management Act."

Council Officers Evidence

A Attachment The Landscape Architect (Barry Knox) spoke to the tabled summary of his landscape evidence and noted the areas of agreement and the points of difference that he felt the Commissioner should give consideration to. He commented that there was:

 Agreement that Porteous Hill was not an outstanding landscape under s6(a) or 6(b)  Agreement regarding general landscape descriptions. Porteous Hill was a significant feature, if not outstanding.  Agreement that the wind turbines here would be highly visible.  Agreement that if turbines were to be there, a cluster is probably better than turbines being too dispersed. (More turbines would produce greater clutter).  Agreement in terms of aesthetics, if they were to be there, a group of 3 turbines is good. In relation to the divergence in positions Mr Knox commented that the Landscape Architects Mr Brown and Mr Head for the submitters had a negative view of the turbines at the proposed location because the landscape and rural amenity impacts were significant in their view. Ms Lucas and Mr Moore who appeared for the applicant considered that the wider landscape issues were minor but identified adverse effects on the closet residents. Mr Knox commented that in terms of the local effects on rural amenity for the closest residents Ms Lucas acknowledged there would be adverse effects and Mr Moore considered that these effects would be moderate to significant for the closest residents.

Mr Knox concluded that overall he preferred the view of Mr Moore and in his opinion the adverse effects of the proposed turbines on the visual amenity of the broader Blueskin Bay environment would be no more than minor, but adverse visual effects from closer residences, were likely to be moderate to significant.

The Commissioner resolved:

That the meeting be adjourned until 2.30 pm."

The meeting adjourned at 2.17 pm and reconvened at 2.26 pm.

The Environmental Health Officer (Carlo Bell) provided a background to his role which included the investigations of noise complaints and providing advice on resource consent applications. Mr Bell commented that for this application he had reviewed

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NZS: 6808-2010, visited the area and carried out background monitoring. He advised

that he had recommended that a peer review be undertaken and asked for clarifications Item 9 Item which had now been covered by the peer review from Mr Hunt as well as by Dr Chiles. Overall Mr Hunt was reasonably accepting of Dr Chiles’s assessment with some areas of

difference.

Mr Bell advised that he agreed that the District Plan Noise Limits were not appropriate for wind turbines and NZS: 6808-2010 was the suitable standard to apply. He noted

that the standard was in-line with international standards and provided for indoor noise levels which meet World Health Organisation guidelines. Mr Bell advised that NZS: 6808 was designed to avoid adverse noise effects on people caused by the operation of

wind farms. He noted that the noise limit set by the standard is L9040dB at the notional boundary or 5dB above the background noise level (the higher of the two). Mr Bell commented that no noise or planning law required zero audibility and the standard stated that it did not provide absolute protection from wind farm sound but provided limits that were reasonable for protecting sleep and amenity.

Mr Bell advised that modelling was an established method and the modelling in this case had been verified by Mr Hunt to be sufficiently accurate. He commented that a light down-wind was worst case scenario. At higher wind speed the turbine noise would increase but the masking effect generally increased especially with nearby vegetation.

He noted that topography was not considered and this was in accordance with the Attachment A Attachment requirements of NZS6808.

Mr Bell noted that his background noise monitoring found very low background night- time noise levels further away from SH1 in low wind speeds. However as the wind speed increased to around 3-5 m/s cut in speed 11-18km/h the background increased significantly but was likely to still be below 36dB at the lower operational wind speeds.

Mr Bell commented that there was agreement that the modelling indicated a possible non-compliance at 22 Pryde Rd. He noted that Dr Chiles highlighted the output need only be reduced by 1dB to comply with NZS: 6808 and demonstrated how this could be achieved. He has also suggested that background monitoring (10 days) needed to be done pre-construction.

Mr Bell commented that while NZS: 6808 indicated the background assessment should have been done prior to application it could only be omitted where no breach of 40dB was predicted. Dr Chiles suggested that the modelling showed levels very close to 40dB and in any case the output could easily be adjusted to comply with the 40dB Limit. Mr Bell was satisfied that that noise could be managed through conditions (size, output, background monitoring, post-construction compliance monitoring) so that NZS6808 could be complied with.

In relation to amenity, Mr Bell commented that there would at times where the wind farm would be clearly audible from outdoor areas of nearby properties especially around lower operating wind speeds. He noted that in his experience when a noise source was clearly identifiable people could be sensitised to it and it might cause annoyance even if relevant limits had been complied with. Given the expected change in the outdoor noise environment for nearby residences this might be considered as a reduction in amenity value.

The Commissioner resolved:

"That the meeting be adjourned until 10.30 am on Friday 20 May 2016."

The meeting adjourned at 2.45 pm to allow the Planner to prepare their review of the recommendation and reconvened on Friday 20 May 2016 at 10.30 am in the Edinburgh Room, Municipal Chambers.

The Planner’s Review of his Recommendation

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Mr Sycamore reviewed his recommendation in light of the evidence presented at the

hearing. Mr Sycamore thanked the applicant and submitters and noted that the Item 9 Item applicant had attempted to address information deficiencies he and submitters had identified. He acknowledged the Trust ran on a tight budget, however noted that the

burden should not fall on submitters to address those technical shortfalls.

Mr Sycamore commented that he accepted that the applicant had invested a lot of

energy into liaising with the community. Despite this he noted the evolution and

increased scale of the turbines after much of that consultation had occurred had clearly caught a number of submitters by surprise. This was evidenced by the obvious effort put into consultation by the applicant, yet the breadth of dissatisfaction from submitters.

Mr Sycamore commented on his reservations regarding the strength of the economic argument, and cautioned against applying too much weight to the positive effects. He advised that he had generally considered the effects and suitability much the same as if the applicant was a commercial company.

In terms of the 104D assessment, Mr Sycamore commented that he had reconsidered his position in terms of the effects limb of 104D gateway test and now considered this limb might not sufficiently met in terms of the effects on immediate neighbours. He

noted that the general consensus of the expert evidence concludes visual amenity and A Attachment landscape effects were moderate to significant on the immediate neighbours.

Despite the view of Landscape Architects Stephen Brown and Jeremy Head that the proposal was contrary to the objectives and policies of the operative plan, Mr Sycamore indicated that he agreed with Mr Farrell that the objectives and policies should be assessed as a whole, rather than a few in isolation. He confirmed that he considered that the proposal satisfied the objectives and policies limb of the Section 104D gateway tests.

Mr Sycamore acknowledged that the revised conditions Dr Chiles for managing noise offered during the hearing were more robust that those set out in the draft conditions and agreed and that NZS:6808 is appropriate measurement tool. Mr Sycamore accepted that noise could be managed by conditions to ensure compliance with the standard NZS:6808-2010. However he noted the turbines would be clearly audible and may be a considered a by nuisance by residents despite being within the levels specified in the standard.

Mr Sycamore commented that Dr Craig, a highly regarded ecologist suggested the effects were negligible and any monitoring would be largely meaningless. He promoted pest control as a better mechanism to address avian ecology. This position was not aligned with other ecological experts who preferred monitoring, both pre and post construction. Mr Sycamore noted that he preferred a balanced approach, whereby some, albeit limited, modelling as carried out prior to installation to develop an understanding of bird migration. While Dr Craig might be correct, Mr Sycamore considered it would be irresponsible to not quantify bird migration through the subject site. Mr Sycamore commented that Mr Farrell for the applicant had sought more targeted conditions relating to bird strike and management than those he had recommended. He noted that he was happy to accept Mr Farrell’s recommendations and he noted that if the application was granted that these conditions could easily be substituted for his proposed conditions.

Mr Sycamore commented that Mr Knox had provided an invaluable summation of landscape effects and that Mr Knox had found the expert evidence of Mr Moore most compelling. He commented that Mr Knox concluded any adverse effects of the turbines on the broader Blueskin Bay community would be no more than minor. For those closer residents, such as the Pryde Road neighbours, Mr Knox had accepted effects on landscape and amenity would be moderate to significant. Mr Sycamore accepted the overall assessment of both Mr Moore and Mr Knox and he noted that landscape and amenity were the key point of contention.

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Mr Sycamore recommended that clarification as provided by the applicant in their right Item 9 Item of reply on the potential impacts on the application of fertiliser on neighbouring farms and concerns regarding impacts to groundwater and springs which were relied on by

neighbouring site for domestic and rural uses. He also sought clarification that the colour of the turbines was acceptable to the CAA.

Mr Sycamore considered that alternative sites were not sufficiently addressed in the application. He commented that some other sites were initially assessed but he was not convinced other sites were appropriately considered. Mr Sycamore noted that there were likely to be other sites where wind characteristics were equally suitable with less impact on private residents. He did not agree with Mr Farrell who considered it was not necessary to assess alternative sites.

With respect to the 10 year lapse date sought, Mr Sycamore confirmed his view that it was inappropriate to impose such a period of uncertainty to those local submitters in opposition. A 5 year lapse period provided sufficient time to demonstrate substantial progress, while not necessarily requiring the project to be completed and operational.

In terms of undesirable precedent Mr Sycamore commented that the proposal was a true exception. The non-complying activity status was the result of the operative District Plan being out dated and failing to contemplate wind turbines for energy A Attachment generation. Future utility applications of this scale were unlikely to piggyback on the outcome of this application should consent was approved.

Mr Sycamore noted that some submitters had expressed concern at decommissioning of the turbines should the activity not be financially viable. He considered that a bond should be in place to cater for any unforeseen outcome.

Mr Sycamore considered that the proposal was finely balanced. While acknowledging the turbines would change the landscape, it was his view the significant adverse effects were limited to those residing near Porteous Hill. He noted that if the Commissioner was satisfied that the fresh water springs would not be affected, and that the visual and noise effects on the Pryde Road neighbours were acceptable, then he considered that consent could be granted. Mr Sycamore stated that at his point he was unconvinced the effects on the Pryde Road neighbours were sufficiently addressed with respect to both visual dominance and noise. He also noted the unpredictable nature of springs providing potable and stock water. As a consequence he recommended the application be declined.

The Commissioner resolved:

"That the meeting be adjourned until Thursday 9 June 2016 at 10.00 am."

The meeting adjourned at 10.50 am and reconvened on Thursday 9 June 2016 at 10.00 am in the Edinburgh Room, Municipal Chambers.

MEMBERSHIP: Commissioner Colin Weatherall

IN ATTENDANCE: John Sule (Senior Planner/Committee Advisor), Darryl Sycamore (Planner) and Wendy Collard (Governance Support Officer)

The Commissioner provided a background to the procedures for today and commented that he and Mr Sule had conducted a site visit on 2 June 2016 and may still require some further site visits. He commented that he intended on visiting Mount Stuart and while in Wellington the Brooklands wind farm but would not be going onto the site.

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The Commissioner commented that he had made a decision on the confidential

information which had been provided by the applicant during the first part of the Item 9 Item hearing. He advised that it would be returned to the applicant unread as he felt it was not relevant to his decision and that the evidence could be made public following the

closure of the hearing which he felt that would not be beneficial to the applicant. Ms Irving advised that they were happy with the decision as they were going to request

the information be returned.

The Governance Support Officer (Wendy Collard) returned the evidence to the applicant's Legal Counsel Mr Campbell Hodgson.

Applicant's Right of Reply

Ms Irving tabled and spoke to her closing legal submissions. She clarified the key features of the application which included:

 The establishment and operation of 3 wind turbines on Porteous Hill and that the turbines would not exceed a height of 90 from ground level to blade tip. The turbines would be finished in a light grey colour (RAL7035). The turbines would be finished with a matt finish to avoid blade glint. Each turbine requires a medium intensity flashing light at hub height that would flash between 20 and 60 times per minute. The light would be shielded from locations below. The turbines were A Attachment capable of generating 2.4MW of electricity when operating at full capacity.   GPS locations were provided to identify turbine positions but flexibility was sought to move the turbines by up to 30m. If movement is required they would not be moved any closer to the closest dwellings at 22 and 90 Pryde Road. The turbines would be no closer than 679m from 22 Pryde Road, 471m from 90 Pryde Road and 580m from 110 Porteous Road. For all other dwellings the distance is greater than 900m.   Predicted noise levels indicate a minor breach of noise limits could occur at the notional boundary of 90 Pryde Road. If there is non-compliance the power output of the closet turbine would be reduced to ensure compliance. All turbines would be free of special audible characteristics.

 Earthworks would be undertaken to establish access tracks, for foundations and to widen the access road. Transmission lines would be located underground within the site. Two options for transmission were identified.

The Commissioner resolved:

"That the meeting adjourn until 11.42 am."

The meeting adjourned at 11.39 am and reconvened at 11.42 am.

The applicant argued that BRCTs own vision reflected the purpose of the Act. It was noted that approval would send a positive message to other communities with New Zealand that they too can be masters of their own density. The applicant concluded by requesting that consent be granted.

The meeting is adjourned at 11.55 am to allow the Commissioner time to consider the evidence provided today and reconvened on Thursday 16 June 2016 at 9.40 am.

RESOLUTION TO EXCLUDE THE PUBLIC

The Commissioner resolved:

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“That the public be excluded from the following parts of the proceedings

of this meeting, namely, Item 1. 9 Item

The general subject of each matter to be considered while the public is

excluded, the reason for making this ruling in relation to each matter, and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the making of this ruling

were as follows:

General subject of each Reason for making this Ground(s) under matter to be considered ruling in relation to section 48 (1) for each matter. the passing of this resolution.

1 Resource Consent That a right of appeal S 48(1)(d) Application – 147 Church lies to any Court or Road, Merton Tribunal against the Dunedin City Council in these proceedings.”

A Attachment

The meeting moved into non-public at 9.40 am.

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MINUTES OF THE NON-PUBLIC PART OF A

MEETING OF THE HEARINGS COMMITTEE, Item 9 Item HELD IN THE EDINBURGH ROOM, MUNICIPAL CHAMBERS, ON 16 JUNE 2016, COMMENCING

AT 9.45 AM

PRESENT: Commissioner Colin Weatherall

IN ATTENDANCE: John Sule (Senior Planner/Committee Planning Advisor) and Wendy Collard (Governance Support Officer)

PART C:

1 RESOURCE CONSENT APPLICATION – LUC-2015-469, 147 CHURCH ROAD, MERTON

The Commissioner gave consideration to the Planner’s recommendation, to the points raised by the applicant and the submissions that had been received.

Decision

A Attachment The Commissioner resolved:

"That pursuant to Section 34A(1) and 104B and after having regard to Part 2 matters and Sections 104 and 104D of the Resource Management Act 1991, and the relevant provisions of the Dunedin City District Plan and the Proposed Second Generation Dunedin City District Plan, the Dunedin City Council declines consent to a non-complying activity being the establishment and operation of 3 wind turbines on Porteous Hill and associated earthworks on land at 47 Church Road, Merton, legally described at Lots 1 & 2 Deposited Plan 473199, held in Computer Freehold Register 646829."

Reasons for the Decision

The Permitted Baseline and the Existing/Receiving Environment

1. Following visits to the wind farm site and neighbouring sites the Commissioner agreed that the subject site and the receiving environment were rural in character. In terms of the receiving environment the Commissioner noted that the Landscape Architects evidence was reasonably consistent. The site on Porteous Hill was not located in an outstanding landscape but it was located on a significant local landscape feature (Porteous Hill). As Porteous Hill was a prominent feature near the settlements of Waitati and Warrington the turbines would be highly visible to a wide viewing audience. The Commissioner accepted that although the receiving environment was modified by farming practices and shelter planting it retained a high degree of naturalness.

2. In respect of whether the site forms part of the costal environment and the relevance of the NZ Coastal Policy statement the Commissioner considered that the location of the turbines was outside the coastal environment and therefore the Coastal Policy Statement was not a consideration in determining the outcome of the consent.

3. The Commissioner accepted the advice that I received on the permitted baseline from Mr Sycamore. The most relevant baseline to apply was that related to the

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installation of permitted utilities and permitted earthworks activities. The

discounting of effects in respect of permitted utility activities, given the scale of 9 Item the turbines, provided minimal assistance to me in determining the matter.

4. Consideration of the existing/receiving environment required a review of permitted activity rights and any resource consents that have been granted and were likely to be implemented. The submission from John Thom referenced a

future subdivision of his farmland and the construction of a dwelling. While this might be a part of Mr Thom’s future plans the Commissioner accepted the legal submission from the applicant that it could not be a consideration in assessing the impacts of the proposed turbines. This would also apply to the proposed subdivision and future residential use of Mr Bennett's land raised in his submission.

Effects

 Landscape

5. The Commissioner discussed the issue of divergent expert advice on landscape Attachment A Attachment effects throughout the hearing and he noted the turbines described were as elegant at one end of the scale and ugly, large, spiky things at the other end. All landscape experts agreed that the turbines would result in a significant change but disagree as to whether that change was adverse or the degree to which it was adverse. Submitters too had a divergence of views on the landscape merits of the turbines ranging from the turbines being akin to a kinetic sculpture to a landscape abomination. The Commissioner appreciated the brief summary of the landscape evidence provided by Mr Knox as it was a useful starting point outlining what was generally agreed by landscape experts and where there was disagreement.

6. Determining a position on landscape effects is difficult as the assessment was subjective and potentially more art than science. The turbines would have a large resident viewing audience which the evidence suggested was not typical for wind farms and the Porteous Hill location appeared to have been selected partly because of its visibility to the community of interest. The applicant saw that as positive as the turbines were providing a symbol for the community that represented the proactive manner in which it was facing the challenges that climate change presented. It was clear from the number of opposing submissions that not everyone would see it that way.

7. Ms Lucas noted in her evidence that the design of the proposed wind farm assisted in achieving an acceptable landscape outcome. She identified that three, slim, elegant, 90m high turbines with three blades, painted light grey and established with minimal earthworks would result in only minor effects on landscape values. Mr Moore who had peer reviewed the landscape assessment for the applicant largely agreed with Ms Lucas and he concluded that the wind farm would integrate acceptably with the character of the rural landscape and would generally have positive effects on visual amenity values. Mr Knox the Council reviewer agreed. The landscape architects appearing for the submitters Mr Brown and Mr Head disagreed and considered the adverse landscape effects to be significant. Mr Head appeared to take the most extreme position on the turbines describing them at one point as ugly large spiky things. He argued that they were entirely inappropriate at the proposed location. Mr Brown was less

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extreme in his position but also concluded the proposal would have significant

adverse effects on the landscape. 9 Item

8. Mr Knox the Council’s expert reviewing the landscape assessments had indicated

that he preferred the position of Mr Moore and that he generally saw the impact on the wider Blueskin Bay environment as no more than minor. In terms of the wider landscape effects, the Commissioner preferred the evidence that indicated

that the wider landscape effects of the proposed turbines were no more than minor. The turbines were not sited in an outstanding landscape and the proposal would not alter the landform. Farming would continue to occur within a landscape modified by farming practices. The reduced scale of the turbines to 90m and the design elements integrated into the proposal assist with landscape integration. A significant change would occur and the viewer’s eye would be drawn to Porteous Hill but the effect on the wider environment was not necessarily adverse.

Rural Character and Amenity

9. The turbines at 90m high were very large structures and they would be located in close proximity to neighbouring rural properties that contained dwellings. The A Attachment dwelling at 90 Pryde Road would be the closest dwelling to any of the proposed turbines. That dwelling would be 471m from the northernmost turbine. Its proximity was such that achieving compliance with noise limits might require the output of the closest turbines to be reduced.

10. The applicant acknowledged that the effects on the Pryde Road properties were more than minor. Ms Lucas accepted the effects were more than minor and the applicant's peer reviewer Mr Moore considered the effects were moderate to significant. The position of Mr Knox was aligned with Mr Moore. Mr Head and Mr Brown considered the effects on rural amenity values to be significant. Mr Brown prepared detailed evidence that looked closely at the amenity impacts at 22 and 90 Pryde Road. After hearing the evidence and relating the evidence to observations on the site the Commissioner considered the effects to be significant for the properties at 22 and 90 Pryde Road and moderate for the property at 139 Pryde Road. While the Commissioner acknowledged the turbines were not in full frontal view as noted by Ms Lucas proximity to the turbines was an issue. The evidence suggested that there might be no other privately owned dwelling located as close to a turbine of this size in the country. The Commissioner considered the turbines would be intrusive and visually dominant and the significant impact of the turbines on the closest properties could not be mitigated to any degree.

 Earthworks and Road Access

11. Earthworks were identified as a concern to some submitters and questions were raised on the lack of detail on the earthworks that were proposed. The application indicated that approximately 6,500m3 were anticipated. The applicant had indicated that earthworks would be required for improvements to Porteous Road a vehicle access from Porteous Road to the turbine locations and for the foundations of the turbines. Ms Irving referred me to an indicative layout prepared by Mark Walrond in relation to the proposed access. Ms Irving also indicated that the applicant was confident that improvements to the road could all be undertaken within legal road reserve. Ms Irving noted that no consents had been sought to carry out works beyond the legal road and if there was work required outside the legal road then this was a risk for the applicant.

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12. The Commissioner was satisfied that the earthworks on the site for access track 9 Item and foundations could be undertaken with only minor effects and effects could be

managed by conditions. Recommended conditions were proposed in respect of

the earthworks in the road that satisfy the roading authorities and he was satisfied that any adverse effects could be adequately managed through the recommended conditions.

Noise 13. Noise was an important effects issue for a number of submitters particularly the closest residents on Pryde Road. The Commissioner noted that noise environment on Pryde Road would vary depending on proximity to the State Highway and would be influenced at times by activity at the quarry. The Commissioner agreed that the District Plan noise limits were not appropriate for the assessment of wind turbine noise and accepted the expert advice from Dr Chiles that the noise standard NZS:6808-2010 was the appropriate measurement and assessment standard. The Commissioner also accepted the expert advice that the modelling undertaken by the applicant had been conservative and this was confirmed by the peer review that was undertaken. Both Dr Chiles and Mr Hunt were qualified and experienced in noise prediction and the assessment of noise from wind turbines. While some submitters including Mr Albert were critical A Attachment of the noise modelling and assessment no alternative expert view was presented.

14. In the absence of background sound measurement, which would potentially allow

a noise level greater than L9040dBA, a predicted non-compliance at the notional boundary of 90 Pryde Road of 1 dB was identified by Dr Chiles. The Commissioner noted that the level of non-compliance was unlikely to be noticeable to a receiver and the advice from Dr Chiles was that if any non- compliance of the level arose it could be addressed by managing the output of the turbines. While the Commissioner accepted that achieving compliance by this means was possible it appeared to be a constraint that was less than ideal from the applicant’s perspective.

15. Noise from the turbines would be audible at neighbouring properties at times, although within the dwellings of neighbouring sites it would be below the level the world health organisation identifies as appropriate for sleep. The Commissioner also accepted the evidence that the proposed Enercon Turbines would not have special audible characteristics. Special Audible Characteristics were a particular issue with early model turbines but no evidence was produced that it would be an issue with the model proposed for Porteous Hill. He also accepted that audibility was not an appropriate standard that could be used to regulate noise emissions but noted that as the turbines could be heard the noise from the turbines would potentially impact on amenity values. Dr Chiles' view on that matter was the while the noise form the wind farm would influence rural amenity it should not represent a significant deterioration. Mr Brown noted that particularly at 90 Pryde Road the noise would reinforce awareness of the turbines and their visual dominance. The Commissioner accepted that the noise from the turbines would be able to comply with the limit specified in NZS:6808-2010 and this could be secured through consent conditions. He considered that the noise impacts would be restricted to a minor reduction in amenity values when considered discretely but the Commissioner agree with the evidence that indicated that the audibility of the noise would likely reinforce the visual dominance of the turbines particularly at the property at 90 Pryde Road.

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Positive Effects

16. The Commissioner noted that the positive effects that would accrue from the 9 Item proposal were an important component of the applicant’s case. The applicant had

identified in their right of reply that these positive effects were as follows:

 A contribution to increased renewable electricity supply consistent with the objectives of the NPSREG;

 An increase in the diversity of supply within Dunedin increasing the resilience of the electricity supply for the city consistent with the Objectives of the 2GP;  Increased efficiency of the use of land at the site by allowing wind resource to be captured whilst farming activity would continue;  A reduction in carbon emissions which contributed to New Zealand’s international obligations;  A significant stream of funding to BRCT to enabled it pursue its vision; and  Providing a symbol for the community that represented the proactive manner in which it was facing the challenges that climate change presents.

The applicant had also indicated in broad terms the intended dividend from the profits that would be directed back into community initiatives to improve A Attachment community resilience would be in the order of $100,000 per annum. It was clear from the evidence that the increase in renewable supply, the diversity of that supply and the reduction of carbon emissions accruing from the proposed development was very small. This led to some disparaging comments by submitters about the merits of the proposal. Despite this the Commissioner considered the proposal had positive effects and these included the significant symbolic value of the project. It would provide an income stream for community initiatives. As Ms Irving pointed out the objectives of the NPSREG applied regardless of scale.

Impacts on Farming Activity

17. Submitters had raised concerns about potential impacts on their farming activities in relation into the application of fertiliser by helicopter of a fixed wing plane. The applicant had addressed the issue to the Commissioner's satisfaction in the right of reply where the applicant noted that the neighbouring land owners would be able to utilise aerial topdressing methods as they wished and not breach CAA requirements. Impacts on faming activities on the site and on neighbouring sites were considered to be minor.

Ecological Effects

18. There was significant debate on the adequacy of the applicant’s evidence on ecological impacts particular in relation to effects on avifauna. The Applicant’s expert Dr Craig argued that the effects would be minimal and that the applicant would be better directing money into pest control rather that large expensive studies which were highly unlikely to be of value. Ms McClellan disagreed with this approach as did Mr Onley who provided detailed submissions arguing that in the absence of data collection there could be no certainty as to the significance of the effects. I accepted that best practice would be to undertake detailed studies prior to the application being lodged. However, the work was expensive and time consuming and the effects assessment provided should relate to the scale and significance of the application. With only 3 turbines proposed the scale of the application needed to be taken into account. In general terms the Commissioner

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was satisfied that on the balance of probabilities that the effects on avifauna

would be minimal. 9 Item

Geotechnical/Groundwater

19. The applicant responded to concerns raised in submission and Mr Sycamore in the review of his recommendation by supplying a geotechnical report from Mark

Walrond of Geosolve. The Commissioner acknowledged that spring water was critical to the farming activity on neighbouring sites. Although, he was not able to question Mr Walrond on the assumptions in his report, on the balance of probabilities he considered that more than minor impacts to groundwater were unlikely. The report noted that with the exception of the foundations, the site would remain permeable and the volume of spring flows was not likely to be affected. No expert evidence to the contrary was submitted.

Financial Viability Decommissioning 20. Although the Commissioner had received submissions questioning the viability of the project, he agreed with the advice from Mr Sycamore that financial viability was only a consideration in terms of environmental remediation and decommissioning should the project fail. Mr Sycamore supported a bond but the A Attachment applicant had argued that a bond was not necessary. Mr Willis noted that the value of the metal from the turbines would be significantly more than the costs associated with disestablishing the towers but produced no figures to support that contention. He considered the risk to the environment of project failure was relatively low. It certainly did not have the degree or risk that a mining project would have. Given the relatively low level of risk associated with project failure the Commissioner was satisfied that a condition requiring decommissioning in the event that the turbines were established and then no longer required would suffice in this case.

Shadow Flicker and Blade Glint 21 These effects were identified as a concern in submissions, with the lack of detail in the assessment on these effects questioned. The applicant responded to these concerns in the right of reply. In terms of blade glint the applicant had promoted a matt paint finish as an appropriate means of mitigating blade glint and had argued that the effects of shadow flicker would be minor. Having considered the evidence and submissions on these effects, the Commissioner was satisfied that the effects would be minor.

Lighting 22 Some submitters raised concerns about lighting on the top of the turbines. The applicant confirmed that flashing lights would be required on the top of the turbines to meet civil aviation requirements but that the effects of the lighting would be minor as shielding would be provided to mitigate the effects of lighting on properties below the turbines. Concerns were also raised by submitters in relation to the night sky. The Commissioner accepted the applicant’s view on the effects from lighting and he agreed that with mitigation in place they would be minor.

Conclusion on Effects for Section 104D Gateway Test 23. The Commissioner concluded that the adverse effects on the amenity and character of the use of the closest properties to the site (22 and 90 Pryde Road) were significant and the effects on the dwelling at 139 Road were moderate.

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While the outlook from the dwellings on these properties was for the most part

oriented away from the turbines to the North the turbines were in close proximity 9 Item to the dwellings at 22 and 90 Pryde Road. The evidence suggested that the

dwelling at 90 Pryde Road at 471m from the closest turbine mighty be the closest

privately owned dwelling to a turbine 90m or higher in the country. The Commissioner agreed that due to the proximity of the turbines, particularly the most northern turbine, and the elevation of the landform on which the turbines

were sited relative to Pryde Road, they would be imposing and visually dominant for the owners and occupiers of these properties. The noise from the turbines would be audible at these properties drawing attention to the visual dominance of the turbines. As a result, they would significantly alter the rural amenity values for the closest properties, adversely affecting the use and enjoyment of these properties.

24. The Commissioner accepted the legal advice that he had received on the effects gateway limb of the Section 104D gateway test. As a consequence he considered that the proposal did not pass the effects limb on the 104D gateway test and therefore the proposal must pass the objectives and policies limb of the gateway test before he could consider granting consent to the proposed development. A Attachment Objectives and Polices

The NZ Coastal Policy Statement 2010 25. The Commissioner accepted advice that while the site was close to the coast, the location of the turbines was not within the coastal environment and as a consequence he had not given the policy any weight.

The National Policy Statement for Renewable Electricity Generation (NPSREG) 26. Ms Irving in her closing submissions noted that the national policy statement was applicable and an important consideration regardless of the scale of the project. Mr Farrell the planner for the applicant also placed weight on the NPSREG noting that the weight he placed on the policy statement was a point of difference between his position and that of Mr Sycamore. The Commissioner accepted that the NPSREG was relevant and that it applied regardless of the scale of the project. As a result, the direction within the policy statement was important and needed to be taken into account when determining the application.

District Plan Objectives and Policies 27. The applicant conceded that the proposal did not pass the effects gateway and argued that the proposal passed the objectives and policies limb of the Section 104D gateway test. The closing submissions from the applicant argued that the Commissioner should assess the objectives and policies as a whole. Ms Price and Mr Much identified a High Court case that promoted an approach where a proposal would fail the gateway test limb if it was contrary a single objective or policy. This case was described by Ms Irving as an outlier. The Commissioner considered that the orthodox approach of considering the objectives and policies as a whole was appropriate in this case and he applied the orthodox approach to his consideration of the objectives and policies.

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28. The Commissioner also considered the divergence of legal opinion on the weight

to be afforded to the objectives and policies of the second generation proposed 9 Item District Plan in relation to energy generation. His consideration was assisted by

additional independent legal advice provided by Michael Garbett from Anderson

Lloyd. The Commissioner accepted the advice that more weight could be given to the proposed 2GP objectives and policies on energy generation than would typically be the case as they were prepared specifically in light of the NPS for

renewable energy generation.

29. The Commissioner also agreed with the independent legal advice that he could not consider the objectives and policies of the operative plan in relation to the Landscape Section as the turbines were not located within the overlay. He agreed with Mr Farrell that there was no policy guidance in the operative plan that would suggest that effects from outside the overlay area that impact on land within the landscape overlay required the Landscape Section objectives and policies to be considered.

30. Both Mr Farrell and Mr Sycamore had determined that an overall assessment of the objectives and policies indicated that the proposal was not contrary to the relevant objectives and policies of the operative and proposed District Plans. Mr A Attachment Head and Mr Brown argued that the proposal was contrary. Having considered the evidence the Commissioner agreed with Ms Irving that the expert landscape evidence from Mr Head and Mr Brown in relation to the assessment of objectives and policies was too focused on landscape issues in coming to an overall position on how the proposals fit with the policy framework. He also noted that case law established contrary as a high bar meaning opposite to or repugnant to.

Conclusion on Objectives and Policies 31. The Commissioner preferred the position of Mr Sycamore and Mr Farrell that the proposal was not contrary to the objectives and policies of both the operative and proposed second generation plans when the objectives and policies were considered as a whole. Therefore the proposal passed the objectives and policies gateway in section 104D and he was able to consider granting the consent following an assessment under Section 104 of the RMA, subject to part 2 of the Act.

Consideration of Alternatives 32. Mr Farrell did not consider alternatives as he considered the adverse effects were more than minor but not significant. The Commissioner noted that the applicant contended that if the effects were found to be significant then it had undertaken an adequate assessment of alternative sites which was a requirement of the RMA when the effects were significant. The applicant identified the alternative sites that were considered in the evidence of Mr Willis and in its right of reply. He accepted that the applicant had looked at other sites and he considered that the description of alternative locations provided by the applicant had met the applicant’s obligations in relation to the consideration of alternatives.

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Other Matters

Precedent 9 Item 33. In terms of precedent Mr Sycamore identified that in his opinion the proposal

would not create an undesirable precedent for future applications. He noted its

non-complying activity status related to the fact that wind generation was not considered in the operative plan. The Commissioner agreed that precedent issues which arose from the proposal were not likely to be readily transferable to any

other "like" proposals within Dunedin City. Consultation 34. In relation to consultation the Commissioner noted that this was not a requirement under the RMA. Despite this, a large number of submissions and a lot of evidence was directed towards consultation. The applicant’s aspirations in relation to community resilience and its description of the proposal as community support activity might explain why this was a particular focus. The applicant argued that the evidence indicated that the applicant had put significant effort into consulting and involving the local community in its projects including the current proposal. He acknowledged that effort. However, it is also clear from the submissions that the more recent changes to the project prior to lodgement of the application were not well understood by the local community. There was no evidence to indicate that there was any specific consultation on the A Attachment establishment of three 90m high turbines on Porteous Hill and the large number of submissions questioning the consultation process is testament to this. Determination 35. The Commissioner considered the proposal was not contrary to the objectives and policies of the operative and proposed District Plans. Having determined that the proposal was not contrary to the objectives and policies of the operative and proposed plans he was required to consider the matter under Section 104 and Section 104 is subject to Part 2 of the RMA.

36. The Commissioner considered the range of effects arising from the proposal and he believed the most significant adverse effects would be on the closest neighbours to the site on Pryde Road. Their amenity would be adversely affected by the close proximity of the turbines to their farms and dwellings. The proximity of the turbines was important as the evidence and his questioning indicated that the adverse effects of the turbines on rural character and amenity were not able to be mitigated to any degree. This was not surprising given their 90m height. It was accepted that the dwellings were oriented away from the turbines although the dwelling at 22 Pryde had a kitchen/living area window and parts of the outdoor living space that looked towards Porteous Hill. Despite this, the turbines would be imposing and visually dominant, particularly the northern most tower, in relation to the properties at 22 and 90 Pryde Road and to a lesser extent the property at 139 Pryde Road.

37. Ms Irving in her closing identified that the only live issue for the proposal was the significance of the adverse effects on Pryde Road residents. The Commissioner agreed that this was the area of most contention and critical in determining the outcome of the consent. He noted there had been a number of wind farm cases that had dealt with dominance and/or significant and very significant effects on neighbouring sites by the removal of one or more turbines. The Commissioner considered the imposing nature of the turbines on the sites at 22 and 90 Pryde Road and the impact on rural character and rural amenity values of their dominance would be reduced by the removal of the northernmost turbine from the proposal. The option was not offered by the applicant in their closing and he

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was reluctant to impose this as mitigation as the three turbines appeared central

to the applicant’s proposal. 9 Item

38. In respect of the other effects of the proposal including landscape, there would be

adverse effects but not to a degree that would be significant enough to compel refusal of the application. Noise would meet the required standard but the Commissioner considered it would add to the intrusion and dominance

experienced by residents and it would contribute to the reduction in amenity values.

39. The Commissioner considered the positive effects of the proposal and the influence of the NPSREG on the assessment renewable energy generation projects. He accepted the NPSREG provided a strong direction to grant consents to renewable energy projects regardless of their scale due to the national benefits of renewable energy. In considering the NPSREG the Commissioner noted that when adverse effects could not be mitigated the direction within the policy statement was to look at compensation or environmental offsets. Any compensation involved with the project was not directed to the worst affected neighbours and did not provide any respite from the significant amenity impacts on those nearest neighbours. In this case he considered that the adverse effects A Attachment on amenity values were too great for these worst affected residents. Ultimately the Commissioner decided that the wider benefits of the application did not outweigh the significant adverse effects on the amenity values of the nearest neighbours. He noted that the determination might have been different if the option of removing the closest and most dominant turbine from the application had been identified as an option that was available to me.

40. The Commissioner considered that declining of consent was necessary to achieve the purpose of the Resource Management Act 1991 to promote the sustainable management of natural and physical resources.

The meeting ended at 12.15 pm.

COMMISSIONER

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10 Item

Hearings Committee

MINUTES

Minutes of an ordinary meeting of the Hearings Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin, on Thursday 21 July 2016, commencing at 9.00 am

PRESENT

Chairperson Andrew Noone Lee Vandervis Commissioner Colin Weatherall

IN ATTENDANCE John Sule (Senior Planner/Committee Advisor), Kirstyn Lindsay (Senior Planner), Peter Christos (Urban Designer),

Chelsea McGaw (Consents and Compliance Officer, Water A Attachment and Waste Services) and Lee Paterson (Senior Geotechnical Engineer, MWH)

Governance Support Officer Wendy Collard

PART A:

1 RESOURCE CONSENT APPLICATION LUC 2016-110, 38 RICHMOND STREET, DUNEDIN

1 The Committee considered an application to establish two residential dwellings at 38 Richmond Street, Dunedin under section 95 of the Resource Management Act.

2 3 The committee was required to make a thorough assessment of the application using the statutory framework of the Resource Management Act 1991.

The applicant was represented by:

 Conrad Anderson (Consultant Planner)  Laurence Prattley (Applicant)  Raewyn Prattley (Applicant)  Alison Carey (Architectural Designer)

There was one submitter present at the hearing.

Dale Meredith (Manager, Policy, Otago Regional Council) Warren Hanley (Resource Planner – Liaison, Otago Regional Council) Jean-Luc Payan (Manager, Natural Hazards, Otago Regional Council)

Procedural Issues

Mr Anderson raised a procedural issue regarding an article that had appeared in the Otago Daily Times on 21 July 2016 which reported on an Otago Regional Council (ORC) meeting relating to natural hazards in South Dunedin. He questioned whether this would result in the ORC withdrawing their submission. The Committee confirmed with

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the ORC that they would not be withdrawing their submission and the procedural issue was dismissed.

Presentation of the Planner’s Report 10 Item

4 The Planning Officer (Kristyn Lindsay) spoke to a summary of her report and provided an overview of the proposal before commenting on the notification of the application and the submissions received. Ms Lindsay commented that the activity was a non-complying activity pursuant to Rule 8.8.6(iii) of the operative Dunedin City

District Plan. 5 Ms Lindsay commented on the hazard risk and advised that South Dunedin was typically low-lying with a high ground water table. She advised that Richmond Street was inundated in the June 2015 rainfall event and had experienced surface flooding and ponding. Ms Lindsay noted that the proposed development would result in the removal of the existing flood-damaged dwelling; however that no resource consent was required for the removal of the dwelling.

Ms Lindsay recommended that the application be declined on the basis that it did not pass the gateway tests set out in s104D because the adverse effects of the proposal in its current form were not adequately mitigated and that the proposal was contrary to the key relevant objectives and policies of the Operative Dunedin City District Plan.

She commented that she could not identify a true exception. However, she advised A Attachment that she would leave the review her recommendation to following the presentation of the evidence.

The Applicant’s Presentation

Conrad Anderson (Consultant Planner and Alison Carey (Architectural Designer) provided an outline of the proposal.

Ms Carey spoke to her pre-circulated evidence and provided an assessment of the composition and character of the surrounding neighbourhood. She outlined the benefits of modern build design. Ms Carey responded to questions which related to design elements and whether an elevated floor level would adversely affect the building design. She advised that in her opinion that it would not, depending on the proposed finished height and commented that the minimum floor level specified by Building Control Services for South Dunedin was 150mm above the crown of the road.

Mr Anderson spoke to his pre-circulated evidence which focused on the design of the proposal, the streetscape, how the water and waste discharges could be managed and the hazard risk. He provided an outline on the permitted baseline as he viewed it, detailing what could be established on the site as of right.

Mr Anderson commented that there were no specific controls over the streetscape and contested the comments by the Council’s urban designer. He advised that it was his opinion that the effects of the development on the streetscape and amenity were no more than minor. Mr Anderson noted that the plans submitted did not show a fence which could be something that could be conditioned. Mr Anderson advised that Mr Prattley’s preference would be to continue with brick veneer cladding because of its low maintenance.

Mr Anderson commented that he believed that there was an opportunity to mitigate the flood risk by raising the finished floor level; however, he noted that the applicant did not want to depart from a concrete slab foundation design. Although he conceded it would be difficult, he considered that the buildings could be relocatable despite the proposed concrete foundation and brick veneer cladding.

Mr Anderson advised that the demand on the city’s infrastructure would not increase as a result of the proposal; however was amenable to stormwater management conditions and a low-flow device condition.

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Mr Anderson accepted the advice note requested by Heritage New Zealand in their submission and the conditions recommended by Council’s Transportation Planner. In response to questions, Mr Anderson confirmed that on-site manoeuvring could be 10 Item achieved for the rear unit.

Submitters

The Manager, Natural Hazards, ORC (Jean-Luc Payan) spoke to his pre-circulated

evidence and outlined the hazard risk as identified by ORC. Mr Payan provided detail on the June 2015 rainfall event which had resulted in surface flooding in South Dunedin. He commented that he considered the rain event in June 2015 flood event was not an unusually heavy rainfall event and that similar events might occur into the future on a regular basis. Mr Payan advised that during the June 2015 event surface flooding varied in depth from approximately 100mm to 300mm in the area of the subject site.

In response to questions regarding the risk mitigation, Mr Payan commented that there was still a degree of risk and the potential to transfer risk onto neighbouring properties. Mr Payan advised that he was reluctant to advise the Committee on a specific floor level to mitigate the risks but indicated that the ORC would assist by providing information.

The Manager, Policy, ORC (Dale Meredith) advised that ORC did not want to see the Attachment A Attachment risk increased by increasing additional people to the hazard risk. She commented that the ORC were concerned that the proposal would set a precedent.

Council Officers Evidence

The Senior Geotechnical Engineer, MWH (Lee Paterson) commented on the natural hazards which had the potential to affect South Dunedin and the subject site. Mr Paterson advised that he disagreed in part with the ORC submission regarding the unusual nature of the June 2015 rainfall event and commented that the rainfall recorded in June 2015 was the second highest on record. While Mr Paterson considered that the rainfall event was unusually heavy, he acknowledged events of this type were expected to become more frequent.

Mr Paterson commented that overall the building code stated that buildings should be safe from hazards. With respect to minimum floor levels, Mr Paterson advised that these were generally set at the building consent stage through the Building Act 2004 and that Building Control might accept a floor level of 200mm above local ponding level but this would need to be confirmed by that department. He commented that MWH had prepared a report in 2012 which identified minimum floor levels at various locations throughout the city. Mr Paterson acknowledged that assistance would be required from ORC to set alternative minimum floor levels for South Dunedin.

In respect to the risk of liquefaction Mr Paterson advised that there were design solutions which could be applied at building consent stage to minimise the risk posed by liquefaction and amplified shaking hazard.

It was moved (Noone/Vandervis):

"That the meeting be adjourned until 11.00 am."

Motion carried

The meeting adjourned at 10.45 am and reconvened at 11.00 am.

The Consents and Compliance Officer, Water and Waste Services (Chelsea McGaw) advised that a review of the stormwater and wastewater calculations, subsequent to the pre-hearing evidence exchange, had resulted in the department amending its position. Ms McGaw commented that Water and Waste Services no longer opposed the

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application on the basis of the density breach, however Ms McGaw maintained that mitigation measures such as on-site stormwater retention and low flow devices would be required to ensure that stormwater and wastewater issues were not exacerbated by the development. 10 Item

The Urban Designer (Peter Christos) spoke to his memorandum and reiterated his position regarding the character of the neighbourhood. Mr Christos commented that,

after hearing the evidence put forward by the applicant, he considered that the impact of the proposed dwellings on the streetscape and amenity of the area remained significant. He advised that it remained his opinion that mitigation would be achieved by requiring low and permeable fences and landscaping.

It was moved:

"That the meeting be adjourned until 11.30 am."

Motion carried

The meeting adjourned at 11.20 am and reconvened at 11.31 am.

The Planner’s Review of his Recommendation Attachment A Attachment

Ms Lindsay reviewed her recommendation in light of the evidence presented at the hearing. She commented that having listened to the evidence put; she considered that there were steps that could be undertaken to reduce any adverse effects and to bring the proposal more in line with the policy framework of both the operative and proposed district plans. Ms Lindsay commented that she disagreed with Mr Anderson’s position regarding the extent of the baseline; however noted that the application of a baseline was appropriate.

Ms Lindsay noted Mr Anderson’s acceptance of the conditions proposed by Water and Waste Services but she considered that the Committee must be comfortable that the existing stormwater conditions would not exacerbated or the wastewater capacity exceeded by the authorisation of a non-complying activity.

Ms Lindsay commented that the application was for a non-complying activity and, should consent be granted, then the Committee could impose any conditions it felt were necessary to avoid, remedy or mitigate adverse environmental effects. She commented that she disagreed with Mr Anderson’s assertion that, because a specific streetscape was not protected by a District Plan, its amenity values and character were not significant and she held that, where the Committee had the ability to require good design principles, it should take every opportunity to apply these.

Ms Lindsay recognised that there were no specific district plan controls which addressed hazards on the site at this time, but noted that Mr Anderson had accepted that conditions relating to hazard mitigation would be necessary.

However, it remained Ms Lindsay commented that it was opinion that there was nothing about the proposal that set it apart from others. She advised that she accepted that the existing dwelling was in poor repair but the removal of the dwelling did not form part of the application. Ms Lindsay reminded the Committee that application was for a breach of density and considered that the true exception argument had not been adequately made as to why two units should be authorised on the site.

The Applicant’s Response

Mr Anderson reiterated the positive aspects of the application and asked for consent to be granted. He restated his opinion on the baseline. Mr Anderson commented that the demand on the water and waste infrastructure would be no more that which

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currently existed, but accepted conditions related to water and waste management. He commented that in his opinion, a stormwater management plan would only be required if there was more hard surfacing on the site more than what currently existed. 10 Item

Mr Anderson commented that he considered that the proposed units did incorporate

good design principles for the development including yard setbacks and living spaces orientated to the front of the site. He also considered that a condition which related to the fence and landscape treatment would be acceptable. With respect to hazard risk, Mr Anderson suggested that a floor level could be established through conditions or advice note and specific foundation design could be identified at the time of building consent. He advised that he considered that if any precedent was set by the granting of the application, it would be a positive one.

RESOLUTION TO EXCLUDE THE PUBLIC

It was moved (Noone/Vandervis):

“That the public be excluded from the following parts of the proceedings A Attachment of this meeting, namely, Item 1.

The general subject of each matter to be considered while the public is excluded, the reason for making this ruling in relation to each matter, and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the making of this ruling are as follows:

General subject of each Reason for making this Ground(s) under matter to be considered ruling in relation to section 48 (1) for each matter. the passing of this resolution.

1 Resource Consent That a right of appeal S 48(1)(d) Application – 38 Richmond lies to any Court or Street, Dunedin Tribunal against the Dunedin City Council in these proceedings.”

Motion carried

The meeting moved into non-public at 11.57 am.

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MINUTES OF THE NON-PUBLIC PART OF A MEETING OF THE HEARINGS COMMITTEE, HELD IN THE EDINBURGH ROOM, MUNICIPAL CHAMBERS, ON 21 JULY 2016, COMMENCING 10 Item AT 12.05 PM

PRESENT: Councillors Andrew Noone and Lee Vandervis and Commissioner Colin Weatherall

IN ATTENDANCE: John Sule (Senior Planner/Committee Planning Advisor), Kirstyn Lindsay (Planning/Handling Officer), and Wendy Collard (Governance Support Officer)

PART C:

1 RESOURCE CONSENT APPLICATION – LUC-2016-110, 38 RICHMOND STREET, DUNEDIN

6 The Committee gave consideration to the Planner’s recommendation and to the points raised by the applicant. 7

8 The meeting adjourned at 12.15 pm and reconvened on at 9.15 am on 22 August Attachment A Attachment 2016. 9 Decision 10 11 It was moved (Vandervis/Noone): 12 "That pursuant to Section 34A(1) and 104B and after having regard to Part 2 matters and Sections 104 and 104D of the Resource Management Act 1991, and the provisions of the Dunedin City District Plan and the Proposed Second Generation Dunedin City District Plan, the Dunedin City Council granted consent to a non- complying activity to establish two residential units at 38 Richmond Street, legally described as Lot 18 Block XVI Deposited Plan 60 (Computer Freehold Register OT 16D/63) subject to conditions imposed under Section 108 of the Act, as shown below:

Conditions

1 The activity must be carried out generally in accordance with the plans entitled and the information in the application dated 24 March 2016, except where modified by the following conditions of consent:

2 The consent holder must advise the Council, in writing, of the start date of the works. The written advice must be provided to Council at least five (5) working days before the works were to commence.

3 The units authorised by the resource consent must have a finished floor level of 500mm above existing ground level. 13 4 A stormwater management plan should be submitted and approved by the Resource Consents Manager prior to the lodging of building consent applications for the units. The stormwater management design for the site must include suitable stormwater retention systems for each unit.

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5 Low-flow water devices must be installed in the kitchen, laundry, bathroom and toilet areas of each unit. Plans must be approved by the Resource Consents Manager prior to the lodging of building consent applications for the units. 10 Item

6 A site landscape plan must be submitted and approved by the Resource Consents Manager prior to commencing construction of the new units. The plan would indicate the areas proposed for planting and the proposed species, with particular reference to the

outdoor amenity area for Unit 1. 14 7 Landscaping and planting, as depicted in the plans required by condition six (6) of the consent, must be carried out within six months of the new units becoming habitable, and must be maintained on an ongoing basis thereafter. 15 8 The boundary fence fronting Richmond Street must be no higher than 1.2m and must have 40% permeability. Design of the front boundary fence must be submitted to the consent authority and approved by the Resource Consents Manager prior to the front boundary fence construction.

9 The vehicle access to each unit must have a minimum formed width Attachment A Attachment of 3.0m, and be hard surfaced from the edge of the seal of Richmond Street for a distance of not less than five metres inside the property boundary; and must be adequately drained within the site.

10 Vehicle access to Unit 2 must be formed so that adequate vehicle manoeuvring is provided for the parking space for that unit.

11 The consent holder must take all reasonable measures to ensure noise from activity taking place on the site would not exceed the performance standard set out in Rule 21.5.1 of the District Plan, and does not give rise to adverse effects upon residential activity in the area.

12 Construction work including earthworks must be limited to the times set out below and must comply with the following noise limits for ‘typical duration’ construction modified from New Zealand Standard NZS 6803:1999 Acoustics – Construction Noise:

Day of week Time period Maximum Noise Limit

Leq (dBA) LMax (dBA)

Weekdays 0730-1800 75 85 Saturdays 0800-1700 75 85 Sundays and No construction work Public Holidays

Motion carried

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17 18 19 20 Reasons for the Decision 10 Item

1. The Committee believed, that subject to the conditions proposed above, the proposal would not give rise to more than minor adverse environmental effects and satisfies the first gateway test contained in Section 104D of the Act.

2. With regard to the second gateway test, the Committee believed that the proposal as amended by conditions of consent would not be contrary to the objectives and policies of both the operative and proposed District Plan. The Committee had determined that little weight should be given to the proposed District Plan as no decisions have been released. While the Committee had not been convinced that the proposal was a “true exception”, it believed that the approval of the application would not threaten the integrity of the operative District Plan and nor would it establish an undesirable precedent for future applications.

3. As the proposal passed both gateway tests set out was section 104D, the Committee was able to consider the granting of consent to the proposal.

4. When giving consideration to part 2 of the Act, the Committee noted that with Attachment A Attachment regard to 5(2)(c), the amended proposal including stormwater, landscaping and fencing mitigation and the finished floor level offered by the applicant would avoid, remedy or mitigate any adverse effects of activities on the environment.

5. In respect of section 6(f), the Committee recognised that the development of the site was reliant on the removal of a pre-1900 house. The Committee was aware that there were no specific rules within the Operative District Plan which controlled the demolition. The Committee accepted the submission made by Heritage New Zealand, and considered an advice note reminding the applicant of their duty under the Heritage New Zealand Pouhere Taonga Act 2014. The Committee considered that the granting of consent was not inconsistent with section 6(f) of the Act.

6. In regard to section 7 of the Act, the Committee noted that, subject to conditions of consent, both sections 7(c) and 7(f) were satisfied. With respect to section 7(i) which related to the effects of climate change, the application was silent on climate change. However, subsequently the applicant had offered a ground floor level which was intended to provide a greater level of protection than that suggested by the Council’s consultant engineer at the hearing. While the proposed floor level did not address the wider climate change issue facing South Dunedin overall, the proposed floor level did offer some level of comfort to the Committee with regard to the specific development. As such, the Committee considered that the proposal was not inconsistent with section 7(i) of the Act.

7. The Committee considered that the proposed activity in its amended form, and with conditions imposed, was not contrary to the objectives and policies of both the operative and proposed Regional Policy Statement for Otago. The Committee had determined that little weight should be given to the proposed Regional Policy Statement as no decisions had been released.

8. The Committee recognised that approving the proposal would result in a breach of density under the District Plan. The Committee acknowledged that in ORC’s submission, it had opposed the density breach and that the opposition was based on potential increase of population exposed to hazard risks. The Committee, when giving consideration to the ORC’s principled and high level approach to managing hazard risk, had determined that it was appropriate to apply the permitted baseline in this instance. The Committee believed that the granting of the proposal would not result in more people living on this specific site than could

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reside in a permitted development. However, when giving consideration to the baseline promoted by the applicant, the Committee was more judicial in its application. It considered that the permitted baseline endorsed by the applicant to be fanciful, rather accepting that a single residential unit with a floor area of 10 Item 155 square metres and up to four bedrooms would not be unanticipated in the

area. This was the permitted baseline against which the Committee had assessed the effects of the proposal.

9. The Committee acknowledged the importance of maintaining the interaction

between the subject site and the streetscape. It appreciated the proposed orientation of the residential units to the front of the site and that the proposal complied with the overall bulk and location performance standards identified in the operative District Plan. The Committee recognised that those bulk and location standards were designed to maintain and enhance amenity and streetscape characteristics and supported the applicant in their incorporation of these standards within the design. It was noted that the elevation of the dwellings to comply with the increased finished floor level has resulted in slight height plane angle breaches to 72 Nelson Street and 40 Richmond Street. The effects of the breaches were considered to be less than minor and to be within the margin of error. As such, any effect on the neighbouring properties beyond that permitted by the District Plan was considered to be indiscernible. Therefore, the Committee had determined that the neighbours need not be served notice of

the change. Attachment A Attachment

10. Having familiarised itself with the form and characteristics of the neighbourhood during the site visit, the Committee was very aware of the affect that fences could have on amenity and streetscape values. During the hearing, the applicant accepted conditions relating to landscaping and fence design. The Committee considered that a condition requiring a low and open fence was critical to maintaining these values identified above. The Committee also considered that some landscaping treatment was appropriate to ensure consistency with the existing characteristics of the adjacent area.

11. The Committee noted that Mr Anderson had confirmed that on-site manoeuvring could be achieved for the rear unit. Upon inspection of the plans submitted with the application, the Committee considered that, as currently designed, on-site manoeuvring could not be achieved. However, the Committee noted that as Richmond Street was a local road and that the site was a front site (albeit with a rear unit), the lack of on-site manoeuvring would not have adverse effects on the transportation network in this instance.

12. With respect to effects on the safety and functionality of the transportation network, the Committee was satisfied that the effects of the proposal would be less than minor. The establishment of a second vehicle crossing at the location was acceptable to the Committee, subject to conditions of consent and advice notes. The applicant had accepted these conditions of consent and advice notes.

13. As discussed above, the Committee accepted that the existing dwelling was constructed pre-1900 (built between 1891 and 1895) and that the site was an ‘archaeological site’ as defined in the Heritage New Zealand Pouhere Taonga Act 2014. The applicant accepted the advice requested by Heritage New Zealand in their submission and the Committee considered that the issue was adequately addressed through the advice note.

14. The Committee considered that the construction of warm, dry housing stock within the South Dunedin was a positive effect.

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15. The Committee recognised that subject site had been identified as subject to a flooding and liquefaction natural hazards. Furthermore, it was considered that future sea level rise would affect the property. ORC had submitted in opposition to the application on the basis that an increase in density would expose more 10 Item people to risk, exacerbate the risk and send a wrong signal regarding appropriate

responses to natural hazard risk management. The Committee noted that if the proposal was for one residential unit instead of two, there would be no resource consent application to consider.

16. With respect to seismic events, the Committee accepted the advice of the Council consulting engineer that the underlying soils had a potential for amplified movement and liquefaction during a significant seismic event. The Committee acknowledged that seismic loading was normally addressed at building control stage and considered that an advice note which advised the applicant that specific foundation design might subsequently be required, or specifically designed ground improvement works would be appropriate in this instance.

17. The Committee recognised the importance that overland storm water flows were not interrupted and the dwelling should be situated to avoid any adverse effects from local ponding during storm rainfall events. The Committee considered that proposed floor and ground levels must therefore address the potential for egress of water from the property via secondary flow paths, ensure that construction

was not proposed in low-lying areas and that the path of storm water was not Attachment A Attachment displaced from ephemeral flow paths into neighbouring properties. An advice note was attached to the consent certificate to that effect. An advice note had also been attached to the advising the applicant that any earthworks necessary to develop the site must comply with the permitted activity rules of the District Plan or further resource consent would be required.

18. The Committee had considered the floor level offered by the applicant. It noted that the level offered was consistent with the level suggested by Council’s consultant engineer and discussed at the hearing. The Committee noted that ORC did not offer a floor level although flood data information provided in their submission was factored into the Committee’s decision. Based on the June 2015 flood event, the Committee considered that the level would ensure that the habitable area of the dwelling would remain dry should another similar event occur. While it had not been determined if the floor level was adequate to address potential sea level rise, the Committee noted that there were a range of city wide responses which had yet to be considered to address climate change. The Committee felt that it was inequitable to single out this particular development, given the continuing level of development within the South Dunedin area.

19. The Committee was satisfied that any adverse effects of the proposal on the water and waste infrastructure could be adequately managed through conditions of the consent. The permitted baseline was compelling in this instance. However, the Committee was acutely aware of the stormwater management issues in the area but also noted that the high groundwater levels observed within the area mean that the stormwater drainage relief usually offered by impervious surfaces would provide minimum benefit at the location. As such, they considered it appropriate to require stormwater retention for this development. The appropriate level of stormwater retention should be agreed by the Council’s Water and Waste Services through the Resource Consents Manager once the design of the buildings has been finalised. The Committee also recognised that the applicant had accepted a condition requiring low-flow devices to be installed in the units and considered this appropriate.

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20. The Committee concluded that, when applying an overall broad judgement, the 10 Item granting of the consent with conditions would be consistent with the purpose of

the Act to promote the sustainable management of natural and physical resources.

23 The meeting ended at 10.06 am.

…………………………… C H A I R P E R S O N

Attachment A Attachment

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11 Item

Community and Environment Committee

MINUTES

Unconfirmed minutes of an ordinary meeting of the Community and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 29 August 2016, commencing at 1.00 pm

PRESENT

Chairperson Jinty MacTavish Members David Benson-Pope Hilary Calvert Doug Hall John Bezett Mike Lord Dave Cull Chris Staynes Aaron Hawkins

Lee Vandervis Andrew Noone A Attachment Kate Wilson Andrew Whiley

IN ATTENDANCE Sandy Graham (General Manager Strategy and Governance), Bernie Hawke (Group Manager Arts and Culture), Tom Dyer (Acting Group Manager Parks and Recreation) and Jendi Paterson (Recreation Planning and Facilities Manager) and Ian Griffiths (Director – Otago Museum)

Governance Support Officer Jennifer Lapham

1 PUBLIC FORUM

Mr Philip Gilchrist and Ms Zehavit Darlington advised that they will be attending an international Christian March in Israel on 20 October. The march is in support of Israel as a nation and its right to exist.

Mr Gilchrist advised that they were seeking the support and/or endorsement of the Council. He commented that 100 countries will be represented at the March. He also suggested that he take a gift or a prayer to place on the Wailing Wall in Jerusalem.

It was agreed that the matter would be referred to the Mayor's Office for consideration. The Mayor commented that he would require more information prior to making a decision and once received he would circulate the information to committee members for input.

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2 APOLOGIES Item 11 Item Moved (Chairperson Jinty MacTavish/Cr Kate Wilson): that the Committee

Accepts the apologies from Cr Neville Peat, Cr Richard Thomson for absence and Cr John Bezett for lateness.

Motion carried (CE/2016/022)

3 CONFIRMATION OF AGENDA

The Chairperson advised that she would like to add an item at the end of the agenda acknowledging the support the Committee has had over the triennium. Moved (Cr Jinty MacTavish/Cr Kate Wilson): that the Committee

Confirms the agenda with the following addition of an item 13 – acknowledgement of people who have contributed to the committee.

Motion carried (CE/2016/023)

Attachment A Attachment

4 DECLARATIONS OF INTEREST

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

MINUTES OF COMMITTEES

5 TOITU OTAGO SETTLERS MUSEUM BOARD - 9 AUGUST 2016

Moved (Cr Kate Wilson/Cr Doug Hall): that the Committee

Confirms the minutes of the Toitu Otago Settlers Museum Board held on 9 August 2016 as a correct record.

Motion carried (CE/2016/024)

6 SUSTAINABILITY AUDIT SUBCOMMITTEE - 18 APRIL 2016

Moved (Cr Jinty MacTavish/Mayor Dave Cull): that the Committee

Confirms the minutes of the Sustainability Audit Subcommittee held on 18 April 2016 as a correct record.

Motion carried (CE/2016/025)

7 SUSTAINABILITY AUDIT SUBCOMMITTEE - 11 JULY 2016

Moved (Cr Jinty MacTavish/Mayor Dave Cull): that the Committee

Confirms the minutes of the Sustainability Audit Subcommittee held on 11 July

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2016 as a correct record.

Motion carried (CE/2016/026) 11 Item

8 SUSTAINABILITY AUDIT SUBCOMMITTEE - 15 AUGUST 2016

A discussion took place on the minutes, noting that the recommendations should have

been in Part B. Staff were asked to investigate the matter and provide advice prior to the end of the meeting.

Moved (Cr Jinty MacTavish/Cr Hilary Calvert): that the Committee

a) Defer discussion on the minutes of the Sustainability Audit Subcommittee meeting held on 15 August 2016 until the end of the meeting.

Motion carried (CE/2016/027)

PART A REPORTS Attachment A Attachment

9 OTAGO MUSEUM REPORT TO COUNCIL - AUGUST 2016

In a report the Otago Museum provided an update on the key activities from July to August 2016. Dr Griffiths was in attendance to provide an overview of the report and comment on key matters.

Moved (Cr Jinty MacTavish/Cr Chris Staynes): that the Committee

a) Notes the Otago Museum Report to Contributing Local Authorities – July to August 2016.

Motion carried (CE/2016/028)

10 COMMUNITY, ARTS AND CULTURE NON-FINANCIAL ACTIVITY REPORT FOR THE QUARTER ENDED 30 JUNE 2016

In a report from Community and Planning an update on key city, community, arts and cultural outcomes for the quarter ended 30 June 2016 was provided.

Moved (Cr Jinty MacTavish/Cr Andrew Noone): that the Committee

a) Notes the Non-Financial Community, Arts and Cultural Activity Report for the Quarter Ended 30 June 2016.

Motion carried (CE/2016/029)

11 PARKS AND RECREATION ACTIVITY REPORT YEAR END 30 JUNE 2016

In a report from Parks and Recreation an update was provided on operations, maintenance and capital works activities.

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Moved (Cr Jinty MacTavish/Cr David Benson-Pope): that the Committee

a) Notes the Parks & Recreation Activity Report for the Year ended 30 June

2016. 11 Item

Motion carried (CE/2016/030)

12 PARKS AND RECREATION STRATEGY 2016-2026

In a report from Parks and Recreation endorsement was sought to proceed with community consultation on the draft Parks and Recreations Strategy (20166- 2026), including the Sport and Recreation Action Plan and the Open Space Action Plan.

During the discussion Cr Bezett entered the meeting at 1.43pm

A discussion took place on the links between the Strategy and other Council Strategy's, and also cultural events in Council parks.

Moved (Cr Jinty MacTavish/Cr Kate Wilson): that the Committee

Attachment A Attachment a) Asks staff to add reference to areas of overlap with, or that reference other strategies e.g.

1) Cycling initiatives from Integrated Transportation Strategy

2) Pest Control from Environment Strategy.

3) Events in Arts and Culture Strategy

b) Approves the draft Parks and Recreation Strategy (2016-2026), as amended, including the Sport and Recreation Action Plan and Open Space Action Plan for community consultation, subject to minor editorial amendments.

c) Notes staff to report back following community consultation to Council in December 2016.

Motion carried (CE/2016/031) with Cr Vandervis voting against

Moved (Chairperson Jinty MacTavish/Cr Kate Wilson): that the Committee . a) Adjourn for 5 minutes.

Motion carried

The meeting adjourned at 2.16 pm and reconvened at 2.20 pm.

13 SUSTAINABILITY AUDIT SUBCOMMITTEE MINUTES - 15 AUGUST 2016

The General Manager Strategy and Governance advised that staff would re-work the minutes and they would be forwarded to Council for adoption.

Moved (Chairperson Jinty MacTavish/Cr David Benson-Pope): that the Committee

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a) Withdraw the minutes and noting they will be considered by Council on 19

September 2016. . Item 11 Item Motion carried (CE/2016/032)

14 ACKNOWLEDGEMENT

The Chairperson advised that it was appropriate to thank all those who have supported

the committee during the triennum. Moved (Cr Jinty MacTavish/Mayor Dave Cull): that the Committee

a) Acknowledge and thank:  reporting Council departments and associated staff associated organisations and institutions, and their staff and governance  community representatives on reporting subcommittees  Council appointees to associated and affiliated Council institutions and organisations  For their contributions to the work of the Committee, and to the wellbeing of Dunedin's community and environment, over the triennium. A Attachment Motion carried (CE/2016/033)

The meeting concluded at 2.22 pm.

...... C H A I R P E R S O N

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12 Item

Planning and Regulatory Committee

MINUTES

Unconfirmed minutes of an ordinary meeting of the Planning and Regulatory Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 30 August 2016, commencing at 1.00 pm

PRESENT

Chairperson Cr David Benson-Pope Deputy Chairperson Cr Aaron Hawkins Members Cr John Bezett Cr Hilary Calvert Mayor Dave Cull Cr Doug Hall Cr Mike Lord Cr Jinty MacTavish Cr Andrew Noone Cr Chris Staynes

Cr Lee Vandervis Cr Andrew Whiley A Attachment Cr Kate Wilson

IN ATTENDANCE Simon Pickford (General Manager Community Services), Adrian Blair (Group Manager Customer and Regulatory Services), Ros MacGill (Manager Environment Health and Animal Services) and Neil McLeod (Building Services Manager)

Governance Support Officer Lynne Adamson

1 PUBLIC FORUM

There was no Public Forum.

2 APOLOGIES

Moved (Cr David Benson-Pope/Cr Aaron Hawkins): that the Committee

Accepts the apologies from Crs Neville Peat and Richard Thomson.

Motion carried (PR/2016/011)

3 CONFIRMATION OF AGENDA

Moved (Cr David Benson-Pope/Cr Aaron Hawkins): that the Committee

Confirms the agenda without addition or alteration

Motion carried (PR/2016/012)

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4 DECLARATIONS OF INTEREST

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other 12 Item external interest they might have.

There were no new declarations of interest.

PART A REPORTS

5 ANIMAL SERVICES ANNUAL REPORT TO THE DEPARTMENT OF INTERNAL AFFAIRS

A report from Customer and Regulatory Services provided an update on the operations of the Dunedin City Council’s Animal Services Unit for the year ended 30 June 2016.

The report noted that territorial authorities were required to report annually on the administration of their dog control policy and practices and a variety of dog control related statistics under Section 10A of the Dog Control Act 1996.

A Attachment Ms MacGill and Mr Blair spoke to the report and responded to questions on dog control, menacing dogs and the bylaw.

Cr John Bezett entered the meeting at 1.02 pm

Cr Hilary Calvert entered the meeting at 1.03 pm

Moved (Cr David Benson-Pope/Cr Aaron Hawkins): that the Committee

a) Notes the Animal Services annual report to the Department of Internal Affairs.

Motion carried (PR/2016/013)

6 PLANNING AND REGULATORY NON-FINANCIAL ACTIVITY REPORT FOR THE QUARTER ENDED 30 JUNE 2016

A report from Community and Planning provided an update on city planning; resource consents; building services; alcohol licensing; environmental health; animal control and parking enforcement.

Mr Pickford advised that there had been a significant increase in building consents including some large projects such as the Court House, Dental School, and the University which had impacted on staff resources. He commented on measures taken which resulted in consent processing times being within the statutory timeframe over the past week.

The Chair acknowledged the extra work and pressure caused by the large projects and thanked Mr Pickford and staff for all their work to ensure the consents process had been streamlined and delays reduced.

Messrs Blair and McLeod responded to questions on the increase in consents, type of consents received and how the Dunedin City Council measured up to the rest of New Zealand.

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Moved (Cr David Benson-Pope/Cr Aaron Hawkins): that the Committee

Item 12 Item a) Notes the Planning and Regulatory Non-Financial Activity Report for the

Quarter Ended 30 June 2016.

Motion carried (PR/2016/014)

The Chair thanked Councillors for their work over the triennium and wished them well for the upcoming election.

The meeting concluded at 1.21 pm.

...... CHAIRPERSON

Attachment A Attachment

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Item 13 Item

Attachment A Attachment

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Item 13 Item

Attachment A Attachment

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Item 13 Item

Attachment A Attachment

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Item 13 Item

Attachment A Attachment

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14 Item

Economic Development Committee

MINUTES

Unconfirmed minutes of an ordinary meeting of the Economic Development Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 5 September 2016, commencing at 1.00 pm

PRESENT

Chairperson Chris Staynes Deputy Chairperson John Bezett Andrew Whiley Members David Benson-Pope Hilary Calvert Mayor Dave Cull Doug Hall Aaron Hawkins Mike Lord Jinty MacTavish Andrew Noone

Richard Thomson Lee Vandervis A Attachment Kate Wilson

IN ATTENDANCE John Christie (Director Enterprise Dunedin), Ryan Craig (Destination Dunedin Manager) and Mary McLaughlin (Communications Advisor)

Governance Support Officer Wendy Collard

1 PUBLIC FORUM

There was no Public Forum.

2 APOLOGIES

Moved (Cr Chris Staynes/Cr John Bezett): that the Committee

Accepts the apologies from Cr Neville Peat (for absence) and Cr Doug Hall (for lateness).

Motion carried (ED/2016/009)

3 CONFIRMATION OF AGENDA

Moved (Chairperson Chris Staynes/Cr Mike Lord): that the Committee

Confirms the agenda without addition or alteration

Motion carried (ED/2016/010)

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4 DECLARATIONS OF INTEREST

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other 14 Item external interest they might have.

There were no declarations of interests made or conflicts of interest declared.

PART A REPORTS

5 DUNEDIN MARKETING - WINTER CAMPAIGN 2016

A report from Enterprise Dunedin provided an update on the results of the Winter 2016 Campaign Activity between April and June 2016. It noted that the purpose of the "Where the Wild Things Are (WTWTA) campaign was to raise awareness of Dunedin as a compelling destination. The primary target market focus was Brisbane, Australia and included domestic and international as secondary markets.

Councillor Calvert entered the meeting at 1.02 pm.

Councillor Hall entered the meeting at 1.06 pm. A Attachment

Following discussion, it was noted that the WTWTA campaign had proven successful with some very positive results which included a substantial increase in visits to www.DunedinNZ.com and that over 150,000 people had either, watched Dunedin videos, or interacted with Dunedin Facebook ads.

Moved (Cr Andrew Noone/Cr Mike Lord): that the Committee

a) Notes the Dunedin Marketing Winter Campaign 2016 report.

Motion carried (ED/2016/011)

6 PUBLIC RELATIONS AND COMMUNICATION

A report from Enterprise Dunedin provided an update on the Public Relations (PR) activity undertaken by Enterprise Dunedin for the period 1 July 2015 to 30 June 2016.

The Destination Dunedin Manager (Ryan Craig) spoke to the report and commented that the results were due to the significant work that staff had completed. This included a targeted media programme, hosting and assisting high quality national and international media to increase the awareness of Dunedin as a "Compelling Destination".

Moved (Cr Chris Staynes/Cr David Benson-Pope): that the Committee

a) Notes the Public Relations and Communications Update Report. Motion carried (ED/2016/012)

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Councillor Staynes thanked the Director, Enterprise Dunedin and Enterprise Dunedin staff for their commitment which had resulted in improved outcomes and positive results.

The meeting concluded at 1.49 pm. 14 Item

......

CHAIRPERSON Attachment A Attachment

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15 Item

Finance Committee

MINUTES

Unconfirmed minutes of an ordinary meeting of the Finance Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 5 September 2016, commencing at 1.53 pm.

PRESENT

Chairperson Richard Thomson Deputy Chairperson Hilary Calvert Members David Benson-Pope John Bezett Mayor Dave Cull Doug Hall Aaron Hawkins Mike Lord Jinty MacTavish Andrew Noone

Chris Staynes Lee Vandervis A Attachment Andrew Whiley Kate Wilson

IN ATTENDANCE Gavin Logie (Acting Chief Financial Officer) and Lawrie Warwood (Financial Analyst)

Governance Support Officer Wendy Collard

1 PUBLIC FORUM

There was no Public Forum

2 APOLOGIES

Moved (Cr Richard Thomson/Cr Chris Staynes): that the Committee

Accepts the apology from Cr Neville Peat.

Motion carried (FIN/2016/005)

3 CONFIRMATION OF AGENDA

Moved (Cr Richard Thomson/Cr Mike Lord): that the Committee

Confirms the agenda without addition or alteration

Motion carried (FIN/2016/006)

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4 DECLARATIONS OF INTEREST

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other 15 Item external interest they might have.

There were no declarations of interests made or conflicts of interest declared.

PART A REPORTS

5 FINANCIAL RESULT - YEAR ENDED 30 JUNE 2016

A report from Finance provided the financial results for the year ended 30 June 2016 and the financial position as at that date.

The Acting Chief Financial Officer (Gavin Logie) spoke to the report and advised that the overall net surplus to June was $7.491 million or $6.327 million better than was budgeted for. Mr Logie commented that Council's total debt as at 30 June 2016 was $217.250 million which was $30.595 million lower than budget and the reasons for this

included a better than expected opening position for the 2015/16 financial year and A Attachment lower than expected capital expenditure 2015/16.

In response to a question regarding the payment for Carisbrook of $3.1 million, Mr Logie advised that the funds had been used to repay debt, and that term debt as at the end of August 2016 was $212.376 million.

Moved (Cr Richard Thomson/Cr Chris Staynes): that the Committee

a) Notes the Financial Performance for the year ended 30 June 2016 and the Financial Position as at 30 June 2016.

Motion carried (FIN/2016/007)

The meeting concluded at 2.16 pm.

...... CHAIRPERSON

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16 Item

Audit and Risk Subcommittee

CONFIRMED MINUTES

Minutes of an ordinary meeting of the Audit and Risk Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 28 June 2016, commencing at 2.00 pm

PRESENT

Chairperson Susie Johnstone Deputy Chairperson Members Cr Hilary Calvert Janet Copeland Cr Chris Staynes Mayor Dave Cull (Ex-Officio Member)

A Attachment IN ATTENDANCE Sue Bidrose (Chief Executive Officer), Grant McKenzie (Group Chief Financial Officer), Sandy Graham (Group Manager, Corporate Services) and Andrew Slater (Risk and Internal Audit Manager).

Governance Support Officer Wendy Collard

1 APOLOGIES

Moved (Cr Chris Staynes/Janet Copeland): that the Subcommittee

Accepts the apologies from Cr Richard Thomson (for absence) and Mayor Dave Cull (for lateness).

Motion carried (AR/2016/008)

2 CONFIRMATION OF AGENDA

Moved (Janet Copeland/Cr Hilary Calvert): that the Subcommittee

Confirms the agenda without addition or alteration

Motion carried (AR/2016/009)

3 DECLARATIONS OF INTEREST

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no declarations of interest made or conflicts of interest declared.

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4 CONFIRMATION OF MINUTES Item 16 Item 4.1 AUDIT AND RISK SUBCOMMITTEE MEETING - 16 MAY 2016

Moved (Cr Hilary Calvert/Janet Copeland): that the Committee

Confirms the public part of the minutes of the Audit and Risk Subcommittee

meeting held on 16 May 2016 as a correct record.

Motion carried (AR/2016/010)

PART A REPORTS

5 AUDIT AND RISK SUBCOMMITTEE WORK PLAN 2015/16

Mayor Dave Cull entered the meeting at 2.09 pm during discussion of the item.

There was a discussion on the work plan in particular the Delegated Authorities Policy and Health and Safety Policy. A Attachment

The Group Chief Financial Officer (Grant McKenzie) advised that Interim Audit Management letter from Audit NZ had yet to be received by the DCC and that this delay had resulted in time constraints for Council. It was agreed that the letter would be circulated to the Audit and Risk Subcommittee via email.

Moved (Chairperson Susie Johnstone/Cr Chris Staynes): that the Subcommittee

a) Notes the Audit and Risk Subcommittee Work Plan 2015/16.

Motion carried (AR/2016/011)

6 SCHEDULE OF GOVERNANCE/FINANCIAL POLICIES

Following discussion on the schedule of Governance/Financial Policies, it was agreed an update on the process of the Contracts Management Performance Policy would be presented to the Audit and Risk Subcommittee meeting to be held on 2 August 2016.

Moved (Mayor Dave Cull/Cr Chris Staynes): that the Subcommittee

a) Notes the Schedule of Governance/Financial Policies

Motion carried (AR/2016/012)

7 ITEMS FOR CONSIDERATION BY THE CHAIR

There were no items identified for consideration

RESOLUTION TO EXCLUDE THE PUBLIC

Moved (Chairperson Susie Johnstone/Cr Hilary Calvert): that the Subcommittee

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Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely: 16 Item General subject of Reasons for passing Ground(s) under Reason for

the matter to be this resolution in section 48(1) for Confidentiality considered relation to each the passing of

matter this resolution

C1 Audit and Risk S7(2)(j) S48(1)(a) Subcommittee The withholding of the The public conduct meeting - 16 May information is of the part of the 2016 - Public necessary to prevent meeting would be Excluded the disclosure or use likely to result in of official information the disclosure of for improper gain or information for improper advantage. which good reason

for withholding exists under section 7. C2 Audit and Risk S7(2)(h) S48(1)(a)

Subcommittee Action The withholding of the The public conduct Attachment A Attachment information is of the part of the necessary to enable meeting would be the local authority to likely to result in carry out, without the disclosure of prejudice or information for disadvantage, which good reason commercial activities. for withholding

exists under section 7. C3 Dunedin City S7(2)(b)(ii) S48(1)(a) Holdings Ltd Group - The withholding of the The public conduct 2015 Management information is of the part of the Letter Follow-up necessary to protect meeting would be information where the likely to result in making available of the disclosure of the information would information for be likely unreasonably which good reason to prejudice the for withholding commercial position of exists under the person who section 7. supplied or who is the subject of the information. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

C4 Review Update S7(2)(a) S48(1)(a) The withholding of the The public conduct information is of the part of the necessary to protect meeting would be

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the privacy of natural likely to result in persons, including the disclosure of that of a deceased information for person. which good reason 16 Item for withholding

exists under section 7.

C5 Protected S7(2)(h) S48(1)(a) Disclosure Register The withholding of the The public conduct information is of the part of the necessary to enable meeting would be the local authority to likely to result in carry out, without the disclosure of prejudice or information for disadvantage, which good reason commercial activities. for withholding

exists under section 7. C6 Investigation S6(a) S48(1)(a) The matters detailed Register The making available The public conduct in this report are of the information of the part of the subject to would be likely to investigation and meeting would be A Attachment prejudice the likely to result in information should maintenance of the the disclosure of remain confidential law, including the information for so as not to prevention, which good reason prejudice the investigation, and investigation and for withholding detection of offences any possible exists under and the right to a fair outcomes of the section 6. trial. investigation.

C7 Update on the S7(2)(b)(ii) S48(1)(a) Internal Audit The withholding of the The public conduct Programme information is of the part of the necessary to protect meeting would be information where the likely to result in making available of the disclosure of the information would information for be likely unreasonably which good reason to prejudice the for withholding commercial position of exists under the person who section 7. supplied or who is the subject of the information. S7(2)(c)(i) The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would

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be likely to prejudice the supply of similar information or information from the 16 Item same source and it is

in the public interest that such information should continue to be supplied.

S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

C8 DCC Internal S7(2)(c)(ii) S48(1)(a) Audit The withholding of the The public conduct Recommendations information is of the part of the and Action Plan - necessary to protect meeting would be A Attachment June 2016 information which is likely to result in subject to an the disclosure of obligation of information for confidence or which which good reason any person has been for withholding or could be compelled exists under to provide under the section 7. authority of any enactment, where the making available of the information would be likely to damage the public interest.

C9 DCC Strategic S7(2)(c)(ii) S48(1)(a) Risk Register - draft The withholding of the The public conduct June 2016 information is of the part of the necessary to protect meeting would be information which is likely to result in subject to an the disclosure of obligation of information for confidence or which which good reason any person has been for withholding or could be compelled exists under to provide under the section 7. authority of any enactment, where the making available of the information would be likely to damage the public interest.

C10 DCC Risk S7(2)(c)(ii) S48(1)(a) Council Policy in Management Policy - The withholding of the The public conduct draft. draft information is of the part of the necessary to protect meeting would be information which is likely to result in subject to an the disclosure of

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obligation of information for confidence or which which good reason any person has been for withholding or could be compelled exists under 16 Item to provide under the section 7.

authority of any enactment, where the making available of the information would

be likely to damage the public interest.

C11 Compliance S7(2)(b)(ii) S48(1)(a) with the Treasury The withholding of the The public conduct Risk Management information is of the part of the Policy necessary to protect meeting would be information where the likely to result in making available of the disclosure of the information would information for be likely unreasonably which good reason to prejudice the for withholding commercial position of exists under the person who section 7. A Attachment supplied or who is the subject of the information. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item. Motion carried (AR/2016/013)

The meeting entered into confidential at 2.20 pm.

...... CHAIRPERSON

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17 Item

Audit and Risk Subcommittee

CONFIRMED MINUTES

Confirmed Minutes of an ordinary meeting of the Audit and Risk Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 02 August 2016, commencing at 2.00 pm

PRESENT

Chairperson Susie Johnstone Deputy Chairperson Members Cr Hilary Calvert Janet Copeland Cr Chris Staynes Mayor Dave Cull (Ex-Officio Member)

A Attachment IN ATTENDANCE Grant McKenzie (Group Chief Financial Officer), Ruth Stokes (General Manager, Infrastructure and Networks), Sandy Graham (Group Manager, Corporate Services), Gavin Logie (Financial Controller), Andrew Slater (Risk and Internal Audit Manager), Phil Sinclair (Principal – Audit and Assurance, Crowe Horwath) and Martyn Solomon (Senior Client Manager – Audit and Assurance, Crowe Horwath)

Governance Support Officer Wendy Collard

1 APOLOGIES

An apology was received from Councillor Thomson.

Moved (Chairperson Susie Johnstone/Cr Chris Staynes) that the Subcommittee

1 Accepts the apology from Councillor Richard Thomson.

2 Motion carried

2 CONFIRMATION OF AGENDA

Moved (Chairperson Susie Johnstone/Cr Hilary Calvert): that the Subcommittee

Confirms the agenda without addition or alteration.

Motion carried (AR/2016/020)

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3 DECLARATIONS OF INTEREST

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other 17 Item external interest they might have.

Councillor Staynes provided an update to his Interest Register.

There were no declarations of interest made or conflicts of interest declared.

4 CONFIRMATION OF MINUTES

4.1 AUDIT AND RISK SUBCOMMITTEE MEETING - 28 JUNE 2016

Moved (Janet Copeland/Cr Hilary Calvert): that the Subcommittee

Confirms the public part of the minutes of the Audit and Risk Subcommittee meeting held on 28 June 2016 as a correct record.

Motion carried (AR/2016/021) A Attachment

PART A REPORTS

5 AUDIT AND RISK SUBCOMMITTEE WORK PLAN 2016/17

There was a discussion on the work plan in particular the Audit and Risk Subcommittee's terms of reference and it was agreed that a copy of the draft terms of reference would be presented to the next meeting to be held on 13 September 2016.

Moved (Chairperson Susie Johnstone/Cr Chris Staynes): that the Subcommittee

a) Notes the Audit and Risk Subcommittee Work Plan 2016/17.

Motion carried (AR/2016/022)

6 SCHEDULE OF GOVERNANCE/FINANCIAL POLICIES

Following discussion on the Schedule of Governance/Financial Policies, it was agreed that a draft Contract Management Policy would be presented to the Audit and Risk Subcommittee meeting to be held on 13 September 2016.

Moved (Chairperson Susie Johnstone/Janet Copeland): that the Subcommittee

a) Notes the Schedule of Governance/Financial Policies

Motion carried (AR/2016/023)

7 INSURANCE RENEWALS YEAR ENDED 30 JUNE 2017

A report from Civic provided a copy of the Insurance Renewals Year ended 30 June

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2017 report that had been presented to Council at their meeting held on 1 August 2016 which had been provided for the Audit and Risk Subcommittee's information.

The Group Chief Financial Officer (Grant McKenzie) spoke to the report and 17 Item commented that changes had been negotiated which included policy terms, coverage

and excesses. Mr McKenzie advised that the 2016/17 premium had been impacted by an increase in the sums insured as Council continued to refine asset schedules and updated business continuity coverage.

The Financial Controller (Gavin Logie) responded to a question on the extent of the cover that had been arranged by Council for the Chairperson and Ms Copeland as the non-elected members of the Subcommittee in relation to the Health and Safety at Work Act 2015. Mr Logie advised that he would email confirmation of the cover to the Subcommittee.

Moved (Cr Chris Staynes/Cr Hilary Calvert): that the Subcommittee

a) Notes the report on the Insurance Renewals Year ended 30 June 2017.

Motion carried (AR/2016/024)

8 ANNUAL REPORT TIMETABLE YEAR ENDED 30 JUNE 2016 A Attachment

A report from Finance provided the timetable in relation to the preparation and approval of the Dunedin City Council Annual Report for the year ended 30 June 2016. It noted that following a request from the Subcommittee, a high level timetable had been prepared by staff and Audit New Zealand.

Following discussion, it was agreed that a following task be included in the timetable:

a) Review and monitoring of the "Actions Required" by the Audit and Risk Subcommittee.

Moved (Chairperson Susie Johnstone/Janet Copeland): that the Subcommittee

a) Notes the Annual Report Timetable Year Ended 30 June 2016.

Motion carried (AR/2016/025)

9 ITEMS FOR CONSIDERATION BY THE CHAIR

There were no items identified for consideration.

The Chairperson thanked the Group Chief Financial Officer (Mr McKenzie) for his excellent work and contribution to the Audit and Risk Subcommittee. She noted that Mr McKenzie's personal moral code, skills, ability and persistence had been instrumental in ensuring that Council had made such significant progress in the development of a robust internal control system. She commented that whilst the Subcommittee could lead on setting Policy and work plans that the embedding of Policy and updates to procedures within the organisation relied entirely on the commitment and tenacity of Mr McKenzie. The Chairperson commented that his skills would be missed and wished him well in his new role as Chief Executive Officer of Allied Press.

Mr McKenzie thanked the Audit and Risk Subcommittee for the important role that they had played and commented that he was a member of a larger team who had assisted in the development and improvements.

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Resolution to exclude the public Moved (Chairperson Susie Johnstone/Cr Hilary Calvert): that the Subcommittee 17 Item Pursuant to the provisions of the Local Government Official Information and Meetings Act

1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of Reasons for passing Ground(s) under Reason for

the matter to be this resolution in section 48(1) for Confidentiality

considered relation to each the passing of matter this resolution

C1 Audit and Risk S7(2)(j) S48(1)(a) Subcommittee The withholding of the The public conduct meeting - 28 June information is of the part of the 2016 - Public necessary to prevent meeting would be Excluded the disclosure or use likely to result in of official information the disclosure of for improper gain or information for improper advantage. which good reason

for withholding

exists under Attachment A Attachment section 7. C2 Audit and Risk S7(2)(h) S48(1)(a) Subcommittee Action The withholding of the The public conduct information is of the part of the necessary to enable meeting would be the local authority to likely to result in carry out, without the disclosure of prejudice or information for disadvantage, which good reason commercial activities. for withholding

exists under section 7. C3 Crowe Horwath - S7(2)(c)(ii) S48(1)(a) Contract The withholding of the The public conduct Management Audit information is of the part of the Report necessary to protect meeting would be information which is likely to result in subject to an the disclosure of obligation of information for confidence or which which good reason any person has been for withholding or could be compelled exists under to provide under the section 7. authority of any enactment, where the making available of the information would be likely to damage the public interest.

C4 Update on the S7(2)(b)(ii) S48(1)(a) Internal Audit The withholding of the The public conduct Programme information is of the part of the necessary to protect meeting would be information where the likely to result in making available of the disclosure of the information would information for

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be likely unreasonably which good reason to prejudice the for withholding commercial position of exists under the person who section 7. 17 Item supplied or who is the

subject of the information. S7(2)(c)(i) The withholding of the

information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would

be likely to prejudice Attachment A Attachment the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

C5 Internal Audit S7(2)(c)(ii) S48(1)(a) Recommendations The withholding of the The public conduct and Action Plan - information is of the part of the July 2016 necessary to protect meeting would be information which is likely to result in subject to an the disclosure of obligation of information for confidence or which which good reason any person has been for withholding or could be compelled exists under to provide under the section 7. authority of any enactment, where the making available of the information would be likely to damage the public interest.

C6 Interim Audit S7(2)(b)(ii) S48(1)(a) Management Letter The withholding of the The public conduct

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information is of the part of the necessary to protect meeting would be information where the likely to result in making available of the disclosure of 17 Item the information would information for

be likely unreasonably which good reason to prejudice the for withholding commercial position of

exists under the person who section 7.

supplied or who is the subject of the information.

C7 Top 100 S7(2)(b)(ii) S48(1)(a) Suppliers for Council The withholding of the The public conduct information is of the part of the necessary to protect meeting would be information where the likely to result in making available of the disclosure of the information would information for be likely unreasonably which good reason to prejudice the for withholding commercial position of exists under A Attachment the person who section 7. supplied or who is the subject of the information.

C8 ICT Security S7(2)(b)(ii) S48(1)(a) Policy and Standards The withholding of the The public conduct information is of the part of the necessary to protect meeting would be information where the likely to result in making available of the disclosure of the information would information for be likely unreasonably which good reason to prejudice the for withholding commercial position of exists under the person who section 7. supplied or who is the subject of the information.

C9 DCC Strategic S7(2)(c)(ii) S48(1)(a) Risk Register - July The withholding of the The public conduct 2016 information is of the part of the necessary to protect meeting would be information which is likely to result in subject to an the disclosure of obligation of information for confidence or which which good reason any person has been for withholding or could be compelled exists under to provide under the section 7. authority of any enactment, where the making available of the information would be likely to damage the public interest.

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C10 Risk S7(2)(b)(ii) S48(1)(a) 17 Item Management The withholding of the The public conduct

Committee Minutes - information is of the part of the 20 April 2016 and 3 necessary to protect meeting would be

June 2016 information where the likely to result in

making available of the disclosure of the information would information for be likely unreasonably which good reason to prejudice the for withholding commercial position of exists under the person who section 7. supplied or who is the subject of the information. S7(2)(h) The withholding of the information is necessary to enable the local authority to

carry out, without Attachment A Attachment prejudice or disadvantage, commercial activities.

C11 Annual Review S7(2)(h) S48(1)(a) - Dunedin City The withholding of the The public conduct Council, Treasury information is of the part of the Risk Management necessary to enable meeting would be Policy the local authority to likely to result in carry out, without the disclosure of prejudice or information for disadvantage, which good reason commercial activities. for withholding

exists under section 7. C12 Compliance S7(2)(b)(ii) S48(1)(a) with the Treasury The withholding of the The public conduct Risk Management information is of the part of the Policy necessary to protect meeting would be information where the likely to result in making available of the disclosure of the information would information for be likely unreasonably which good reason to prejudice the for withholding commercial position of exists under the person who section 7. supplied or who is the subject of the information. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage,

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commercial activities.

17 Item

C13 Health and S7(2)(a) S48(1)(a) Safety reporting for The withholding of the The public conduct 1 June to 30 June information is of the part of the

2016 necessary to protect meeting would be the privacy of natural likely to result in persons, including the disclosure of that of a deceased information for person. which good reason

for withholding exists under section 7. C14 Protected S7(2)(h) S48(1)(a) Disclosure Register The withholding of the The public conduct information is of the part of the necessary to enable meeting would be the local authority to likely to result in carry out, without the disclosure of A Attachment prejudice or information for disadvantage, which good reason commercial activities. for withholding

exists under section 7. C15 Investigation S6(b) S48(1)(a) The matters detailed Register The making available The public conduct in this report are of the information of the part of the subject to would be likely to meeting would be investigation and endanger the safety likely to result in information should of a person. the disclosure of remain confidential information for so as not to which good reason prejudice the investigation and for withholding any possible exists under outcomes of the section 6. investigation. C16 Review Update S7(2)(a) S48(1)(a) The withholding of the The public conduct information is of the part of the necessary to protect meeting would be the privacy of natural likely to result in persons, including the disclosure of that of a deceased information for person. which good reason

for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

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That Phil Sinclair (Principal – Audit and Business Advisory, Crowe Horwath) and Martyn Solomon (Senior Client Manager – Audit and Assurance, Crowe Horwath) be permitted to attend the meeting, after the public has been excluded, because of their knowledge of Items C3 – C5. This knowledge, which will be of assistance in relation to the matters to be 17 Item discussed, is relevant because they will be reporting on the items under consideration.

That Kyle Cameron (Partner – Deloitte) be permitted to attend the meeting, after the public

has been excluded, because his knowledge of Item C16. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant because he will be reporting on the item under consideration.

Motion carried (AR/2016/026)

The meeting moved into confidential at 2.31 pm.

......

CHAIRPERSON A Attachment

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18 Item

Sustainability Audit Subcommittee

MINUTES

Unconfirmed minutes of an ordinary meeting of the Sustainability Audit Subcommittee held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Monday 15 August 2016, commencing at 3.00 pm

PRESENT

Chairperson Janet Stephenson Deputy Chairperson Members David Benson-Pope Jinty MacTavish Gael Ferguson Brett Tomkins

A Attachment IN ATTENDANCE Simon Pickford (General Manager Community Services), Maria Ioannou (Corporate Policy Manager), Ros MacGill (Manager Environment Health and Animal Services), Neil McLeod (Building Services Manager), Adrian Blair (Group Manager Customer and Regulatory Services), Kevin Mechen (Liquor Licensing Coordinator).

Governance Support Officer Arlene Goss

1 PUBLIC FORUM

There was no Public Forum.

2 APOLOGIES

Moved that the Sustainability Audit Subcommittee (Member Janet Stephenson/Cr Jinty MacTavish):

Receive apologies from Mayor Dave Cull and Group Manager Community and Planning, Nicola Pinfold.

Motion carried

3 CONFIRMATION OF AGENDA

Moved (Cr Jinty MacTavish/Member Brett Tomkins) that the Committee

Confirms the agenda without addition or alteration

Motion carried (SA/2016/005)

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4 DECLARATIONS OF INTEREST 18 Item

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other

external interest they might have.

5 CONFIRMATION OF MINUTES

5.1 SUSTAINABILITY AUDIT SUBCOMMITTEE MEETING - 11 JULY 2016

Moved (Cr Jinty MacTavish/Cr David Benson-Pope) that the Subcommittee

Confirms the minutes of the Sustainability Audit Subcommittee meeting held on 11 July 2016, as a correct record.

Motion carried (SA/2016/006)

PART B REPORTS A Attachment

6 SUSTAINABILITY WITHIN BUILDING SERVICES ACTIVITY

Neil McLeod (Building Services Manager) and Adrian Blair (Group Manager Customer and Regulatory Services) came to the table.

Members of the subcommittee asked questions about the building consent process. The Building Services Unit operates under the Building Act and other legislation and its ability to deal with insulation is constrained by the requirements of the act. The Building Act does not allow Councils to require ceiling insulation to be installed during alterations to existing buildings. Neil McLeod would like to see the Building Act modified to enable Councils to require insulation to existing buildings if the owner was doing major alterations. The trigger for requiring this will need to be carefully considered.

Council has appointed an eco-advisor to advise property owners on how they can improve their buildings.

The chairperson asked about the imminent introduction of a minimum standard of insulation. Date of the introduction of this is unknown, but it will be staged in.

Discussion was held on inconsistencies between the Building Act/Code and older legislation, in particular the Home Improvement Regulations 1947, which have been reissued recently.

The subcommittee asked if there was potential to improve the Building Act to introduce more sustainable principles. This would require a major policy change on behalf of central government.

It was suggested that there is opportunity in building services not currently tapped, such as providing incentives to insulate. Economic benefits can be achieved by focussing on housing quality. In addition to housing, the quality of commercial spaces is also important.

Council needs to think about the sustainable building framework it works under. It's about flexibility, resilience and adaptability over time. This is linked to Council's

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economic development strategy and energy strategy.

Gael Ferguson suggested a motion that council looks at service delivery around sustainable building systems for commercial and non-commercial buildings. 18 Item Discussion was held on this.

Some changes to improve building sustainability are included in the draft 2GP and the energy plan. New councillors who take office after the election may have portfolios. The committee agreed that one councillor could be responsible for a housing portfolio.

Cr MacTavish put two motions as noted in b) and c) below. They were seconded by Brett Tomkins and carried.

Moved (Cr Jinty MacTavish/Member Brett Tomkins) that the Subcommittee:

a) Notes the Building Services Unit Sustainability Report.

b) Recommends that staff investigate the relationship between the Housing Improvement Regulations Act 1947, the Building Code and any other related legislation, and report back on whether all regulatory opportunities to improve the standard of housing in Dunedin are being fully embraced.

c) Recommends that the incoming Council consider opportunities to strengthen the focus on sustainability of outcomes around building and A Attachment housing, across the city.

Motion carried (SA/2016/007)

PART A REPORTS

7 SUSTAINABILITY WITHIN REGULATORY SERVICES

Ros MacGill (Manager Environment Health and Animal Services) and Kevin Mechen (Liquor Licensing Coordinator) joined Adrian Blair at the committee table.

Ros MacGill summarised the work of the environmental health staff. They receive complaints about the state of rentals and investigate these. The role of the eco design adviser would be to give advice on things like ventilation. Animal services deals mainly with dogs.

Kevin Mechen explained Council's alcohol licencing functions. Generally the costs of regulatory activity are covered by enforcement, although there is also a component of public good, funded by the ratepayer.

Cr David Benson-Pope left the meeting at 4.19pm.

Council has currently putting out a tender for electric fleet vehicles and this project is ongoing. Discussion moved to the subject of the motorbikes used by parking officers. Cr MacTavish moved the resolution b) below.

The committee noted the need for better connections between council staff to provide a high level overview and fill operational gaps. Council has just hired an energy plan coordinator and a food resilience coordinator to bring together people working in these areas.

Moved (Cr Jinty MacTavish/Member Gael Ferguson) that the Subcommittee:

a) Notes the Regulatory Services Sustainability Report. b) Recommends that staff investigate alternative, more sustainable modes of transport for Parking Services officers.

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Motion carried (SA/2016/008)

Item 18 Item 8 COPY OF COUNCIL REPORT ON DCC EMISSIONS MEASUREMENT,

MANAGEMENT AND REDUCTION - FOR INFORMATION ONLY

Maria Ioannou (Corporate Policy Manager) said Council's risk manager is looking at the risks around Council's carbon footprint. This work will bring more attention to this issue. Staff have been asked to keep looking into contractor emissions. This raises a question about what opportunities are available in the short-term to allow Council to offset its carbon emissions. Questions were asked about whether the sludge at the Tahuna wastewater plant was being burnt to create electricity. Staff offered to look into this and report back.

9 SUSTAINABILITY AUDIT SUBCOMMITTEE REVIEW - SURVEY RESULTS

The survey responses were discussed and this lead to debate on the purpose of the

subcommittee. Some more staff training in the area of sustainability would be of A Attachment benefit. Once the sustainability indicators are published, then staff can start making changes.

Staff suffered from a lack of clarity about the role of the subcommittee. Members need to look at what can be done in the next triennium to clarify the role.

10 PROGRESS UPDATE ON SUBCOMMITTEE RESOLUTIONS

The subcommittee considered the report. Maria Ioannou updated members on the current work on sustainability indicators and other matters that are outstanding.

The chairperson said it was satisfying knowing that almost everything the subcommittee has made a resolution on has been actioned, or is underway.

The meeting concluded at 5.05 pm.

...... CHAIRPERSON

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19 Item

Grants Subcommittee

MINUTES

Unconfirmed minutes of an ordinary meeting of the Grants Subcommittee held in the Mayors Lounge, 2nd Floor, Civic Centre, The Octagon, Dunedin on Tuesday 12 July 2016, commencing at 9.00 am

PRESENT

Chairperson Jinty MacTavish Deputy Chairperson Kate Wilson Members John Barkla Aaron Hawkins Sze En Lau Bridie Lonie June Mills Paulette Tamati-Elliffe Andrew Whiley Desiree Williams

A Attachment

IN ATTENDANCE Joy Gunn (Events and Community Development Manager), Cara Paterson (Community Advisor Arts), Craig Monk (Community Advisor Arts) Jendi Paterson (Recreation Planning and Facilities Manager), Felicity Sime (Recreation Business Performance Co-ordinator), Katie Wheelen (Community Advisor), Paul Coffey (Community Advisor, Community)

Governance Support Officer Doug Jackson

1 PUBLIC FORUM

Messrs S Grant, President, and Ms H Catchpole, Chief Executive of the Otago Racing Club addressed the Committee on the Club’s appeal on the decision to decline the Club’s application for Rates Relief.

Ms Catchpole highlighted the number of Community Groups that use various facilities within the Wingatui complex and highlighted the fact that a number of these groups are not charged for such use. Ms Catchpole also stressed that the area was used extensively by members of the public on a daily basis such as walkers, runners and members of the public walking their dogs. The Club also used volunteer groups to assist the Club at various functions and made grants to these organisations for their services.

Ms Catchpole pointed out that the facilities were very accessible and were used for weddings, celebrations and funerals with charges being kept at a minimal rate for such functions.

Mr Grant addressed the items in the paper which had been circulated to the Committee including the contention that the facilities encouraged gambling and questioned whether any evidence had been presented on this issue to the Committee when considering the Club’s application for Rates Relief. Mr Grant contended that the Local Government Rating Act should include areas such as the Otago Racing Club’s grounds and believed that the decision to decline was unfair. He encouraged the Committee to

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grant Rates Relief for the current rating year on the basis that the matter will be fully canvassed in any application for rates relief in the following year.

Forbury Park Trotting Club – Rates Relief Appeal 19 Item

Mr R Moore addressed the Committee on the Club’s appeal on the decision to decline the Club’s application for Rates Relief.

Mr Moore stated that he felt the Racing Industry had been singled out for problem

gambling and contended that this does not apply to his Club. He noted that the Forbury Park Trotting Club was a Not for Profit organisation and any surplus goes back in to improving Club facilities. Mr Moore believes that there should be a wider discussion on the Racing Industry asking the Committee to note that both the Otago Racing Club and the Forbury Park Trotting Club had been in existence for at least 100 years.

Mr Moore also advised the Committee that the Bendigo Valley Trust that ran the gaming machines at the course distributed significant grants to various organisations and Community Groups within the Dunedin area.

2 APOLOGIES

There were no apologies. A Attachment

3 CONFIRMATION OF AGENDA

Moved (Cr Jinty MacTavish/Cr Aaron Hawkins) that the Subcommittee:

Confirms the agenda without addition or alteration

Motion carried (GS/2016/013)

4 DECLARATIONS OF INTEREST

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

The Chair, Jinty MacTavish declared an interest in the applications from The Malcam Charitable Trust, the Landscape Connections Trust and the Sustainable Dunedin City Food Network.

June Mills declared an interest in the Otago Neighbourhood Support Charitable Trust application.

Kate Wilson declared an interest in the Keep Dunedin Beautiful application.

PART A REPORTS

5 OTAGO RACING CLUB RATES RELIEF DECLINE APPEAL ADDITIONAL INFORMATION FOR PRESENTATION

A report from Paul Coffey, Community Advisor on the appeals lodged by the Otago racing Club and the Forbury Park Trotting Club, which had been circulated was noted.

Moved (Cr Andrew Whiley/Cr Aaron Hawkins) that the Subcommittee

a) Notes the additional information from Otago Racing Club for its appeal to

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decline of Rates Relief Grant.

Motion carried (GS/2016/014) 19 Item

6 CONSIDERATION OF APPLICATIONS

Discussion took place on the applications for funding. During the discussion the meeting adjourned at 12 noon and resumed at 8.30am on Wednesday 12 July in the Edinburgh Room, Municipal Chambers.

During the discussion the chairperson left the meeting at 9.25am and returned at 9.50am.

Paulette Tamiti-Elliffe left the meeting at 9.55am.

The following grants were approved for the following amounts:

Malcam Charitable Trust $10,000 Ignite Consultants $5,000 Dunedin Night Shelter Trust $15,000 Dunedin Community Accounting $10,000 Dunedin Council of Social Services $40,000

Otago Neighbourhood Support Charitable Trust $12,000 A Attachment Citizens’ Advice Bureau Dunedin $25,000 Victim’s Support $10,000 Methodist Mission Southern $10,000 Hills Radio Trust/Otago Access Radio $10,000 Volunteering Otago $10,000 Dunedin Opera Company Inc T/A Opera Otago $4,000 Blue Oyster Arts Trust $10,000 City Choir Dunedin $15,000 Connections Trust $5,800 Dunedin Civic Orchestra Inc. t/a Dunedin Symphony $105,000 Fortune Theatre Trust $95,000 Keep Dunedin Beautiful $5,000 Mayfair Theatre Charitable Trust $35,000 Sustainable Dunedin City and Our Food Network $10,000 Blueskin Resilient Communities Trust (Cost Energy Advice) $12,000 Blueskin Youth and Communities Amenities Association $6,000 Landscape Connections Trust $10,000 NZ Salmon Anglers Association Otago Branch $11,900 Dunedin BMX Club $4,000 Mountainbiking Otago Inc $20,000 Total $505,700

The following application was declined because it did not meet the funding criteria, in that it was not a 'Not For Profit' organisation. It was suggested that they continue to work with Gig City to develop a stronger concept and business plan. :  AI Systems Research In declining other applications, the Subcommittee acknowledged the difficulties organisations face with respect to funding. The applications considered in this funding round were of a high quality and represented a range of projects across sectors. For this round the Subcommittee had $531,700 available to distribute, and received 38 applications seeking a total of $1,236,737. Applications were declined as the fund was oversubscribed and some applications did not meet the criteria as strongly as others.

The following applications were declined due to competition for funds:  Anglican Family Care  Dunedin/Mosgiel Combined Community Patrols

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 Servant’s Health Centre  Dunedin Gasworks Museum Trust

 Otago Art Society Inc 19 Item

 Port Chalmers Historical Society

 Dunedin Midwinter Celebrations Trust (DMCT)

 Blueskin Resilient Communities Trust (Climate/Safehousing)

 Mountainbiking Otago Inc (Signal Hill Road and Carpark Development)  Balmacewan Bowling Club Moved (Cr Kate Wilson/Cr Aaron Hawkins) that the Subcommittee:

a) Request DVML review the model and apportionment of its Community AccessFund, with specific attention given to the effect this is having on community groups who traditionally use the Dunedin Town Hall.

b) Offer the Chair or Deputy Chair to meet with any review team, to express the concerns and difficulties the Committee has had in dealing with the implications of the Fund’s allocation.

c) Ask that the review is undertaken as soon as possible, to best inform Council’s Festival & Events Strategy review. A Attachment

Motion carried (GS/2016/015)

PART B REPORTS

7 OTAGO RACING CLUB AND FORBURY TROTTING CLUB – CONSIDERATION OF DECLINE APPEALS

The Subcommittee considered the appeals from the Otago Racing Club and the Forbury Park Trotting Club to the declining of the Rates Relief for their respective organisations.

The Committee noted the additional information provided by both Clubs in the Public Forum section of the meeting on Tuesday 12 July.

There was a lengthy discussion held on the issues raised in the appeals and in particular to the Clubs being largely operating for the purpose of gambling.

Moved (Deputy Chairperson Kate Wilson/Mrs June Mills) that the Subcommittee: a) Recommend to council that the Otago Racing Club and the Forbury Park Trotting Club be granted one year's relief of rates at the current percentage.

b) Seek clarity from Council before May 2017 on the aspect of Rates Relief Grant relating to racing and gambling.

c) Note that a timely complete review of the Rates Relief Grant should be scheduled for no later than 2018/19 Long Term Plan.

Motion carried (GS/2016/016)

The meeting concluded at 10.45 am.

...... C H A I R P E R S O N

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20 Item

Waikouaiti Coast Community Board

MINUTES

Unconfirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Karitane Hall, Coast Road, Karitane on Wednesday 10 August 2016, commencing at 5.30 pm

PRESENT

Chairperson Gerard Collings Deputy Chairperson Alasdair Morrison Members Mark Brown Cr Andrew Noone Richard Russell Tracey Scurr Geraldine Tait

A Attachment IN ATTENDANCE Bernie Hawke (Group Manager, Arts and Culture) and Jendi Paterson (Recreation Planning and Facilities Manager)

Governance Support Officer Wendy Collard

1 PUBLIC FORUM

1.1 Waikouaiti RSA

On behalf of the Waikouaiti RSA, Bruce Hayward expressed his concerns regarding the time that it was taking for the Waikouaiti War Memorial to be relocated.

The President of the Waikouaiti RSA, Ian Taylor advised that it was in the 1980's that the Waikouaiti RSA had first requested the War Memorial to be relocated. Mr Taylor commented that they considered that the new siting and final design of the War Memorial was not important; however the retention of the six original panels which contained the names those who had fallen and served was paramount.

1.2 Blueskin Youth and Community Amenities Association

Graeme Bennett spoke to the funding application from the Blueskin Youth and Community Amenities Association to assist with the planting associated with the Orokonui Estuary Track.

1.3 Blueskin Recreational Access Group

On behalf of Blueskin Recreational Access Group, Nathan Parker provided an update on proposal to establish tracks on unformed legal roads, marginal strips and conservation land for walkers, cyclists and horse riders in the north Blueskin area.

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The Chairperson requested that the group provide a plan of the overall concept to provide clarification for the Board and the wider community of the scope and context of the vision. 20 Item 1.4 NZ Motor Caravan Association

On behalf of the NZ Motor Caravan Association (NZMCA), Ivan Scott requested the Board's support for the relocation of the effluent disposal site from its existing site which was at the rear of the Waikouaiti Service Station. Mr Scott commented

that as the current site could only be assessed during the opening hours of the Service Station, they wanted to establish an alternative site at either corner of Seddon and Reid Streets or along Henry Street between Jones and Fell Streets. He advised that these sites were preferred due to the proximity to pump station sites and that the installation of a second site would be at no cost to Council. Mr Scott commented that there was NZMCA funding available to assist with the capital cost of the new facility which should account for the majority of the cost. The NZMCA were asked to work with staff on the matter.

1.5 Rhys Owen

Mr Owen reiterated to his concerns regarding freedom camping at the Warrington Domain.

Attachment A Attachment 1.6 Gareth Hughes

Mr Hughes expressed his concerns regarding the number of freedom campers at Warrington and commented on the DCC Camping Control Bylaw 2015. He commented that in his view the existing Bylaw would allow Council to place controls on the numbers using the Warrington Domain.

1.7 Tim Locker

Mr Locker expressed his concerns at the loss of the Warrington Domain to the community as a recreational facility due to the numbers of freedom campers using the Domain. He advised that the use of the Domain for recreational activities extended into the time when freedom campers also used the area which caused conflicts.

Moved (Gerard Collings/Cr Andrew Noone): that the Board

a) Extends Public Forum beyond one hour to all speakers to be heard. Motion carried (WC/2016/029)

1.8 Ken McHoull

Mr McHoull presented a petition to the Board in support of freedom camping at the Warrington Domain. He provided a background to demographics of the signatures and advised that freedom camping had occurred at the Domain for a number of decades. Mr McHoull advised that the issue in his view was the numbers and not the activity. He was concerned that the issue was dividing the community due to the emotion surrounding the issue.

Mr McHoull suggested that staff could work with the App providers who could include a "pop-up" which advised when the Domain was full.

The Chairperson (Gerard Collings) advised that he had received a telephone call from Alan Cooper regarding his concerns regarding freedom camping at Warrington Domain. He advised that Mr Cooper had expressed a view that freedom camping should be prohibited but after further discussion, Mr Cooper confirmed that the numbers were the primary concern and that the economic benefit was beyond the first visit of the freedom campers.

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1.9 Stewart Holt

Mr Holt spoke in support of freedom camping at the Warrington Domain and 20 Item congratulated staff and the Board for all the work that they had done in response

to pressure on the existing infrastructure during the last season.

1.10 Tim Popham

Mr Popham commented on freedom camping at the Warrington Domain and advised that his concerns included road safety and inability to use the Domain for recreational purposes such as cricket.

1.11 Margie Harris

Ms Harris advised that her property backed onto the Warrington Domain and spoke of her frustrations regarding freedom camping which included vehicles parking over her driveway. She also expressed the concern over the impact on natural resources such as local shellfish but acknowledged that the stress on these resources was not limited to freedom campers.

2 Apologies Attachment A Attachment There were no apologies.

3 Confirmation of agenda Moved (Gerard Collings/Tracey Scurr): that the Board

Confirms the agenda with the addition of Council Activities to be taken as item 11b.

Motion carried (WC/2016/030)

4 DECLARATIONS OF INTEREST

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Tracey Scurr declared an interest in the Waikouaiti Domain/Matanaka Drive Harvesting update which was included in the Governance Support Officer's report (Attachment C Action List).

Mark Brown declared an interest in the funding application for the Blueskin Youth and Community Amenities Association.

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5 CONFIRMATION OF MINUTES Item 20 Item 5.1 WAIKOUAITI COAST COMMUNITY BOARD MEETING - 29 JUNE 2016

Moved (Alasdair Morrison/Tracey Scurr): that the Board

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on

29 June 2016 as a correct record.

Motion carried (WC/2016/031)

PART A REPORTS

6 LIBRARY REPORT

A report from Services and Development provided a summary of activities of the Dunedin Public Libraries for the period 1 May to 30 June 2016. It noted that implementation of Service Centre functions at the Blueskin Bay and Waikouaiti libraries was ahead of the revised launch date of 8 August 2016. A Attachment

The Board acknowledged the work of the Library staff during the triennium.

The Board thanked Mr Hawke for his contribution as the senior staff member to the Board.

Moved (Cr Andrew Noone/Geraldine Tait): that the Board

a) Notes the Library report

Motion carried (WC/2016/032)

7 WARRINGTON FREEDOM CAMPING PETITION

A report from Civic provided a copy of the Warrington Freedom Camping Petition that was presented to Council at their meeting held on 27 June 2016. It noted that Council had resolved that the petition be referred to the Waikouaiti Coast Community Board for their consideration.

The Chairperson (Gerard Collings) advised that his observation was that the common theme between those for and against freedom camping was that the numbers experienced of freedom campers was not sustainable and that other sites within the City needed to be investigated. He commented that this needed to be done quickly to help elevate the community's frustration and concerns. The Chairperson noted that even those raising the most concern were not opposed to the use of the reserve for camping however wanted to ensure that it was available for its primary purpose.

The Chairperson advised that he felt that the primary consideration for the Board going forward needed to be to ensure that the reserve was still available for the community (being the City as a whole) for recreation. He commented that, rightly, up to now the focus had been on providing facilities to reduce the impact of the demand on the Domain users.

The Chairperson commented that the community groups (relevant groups) that had written to Council had all expressed a desire to work with the Board and staff to

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prepare for the upcoming season.

It was noted that the ability to place changes to the existing Bylaw, if that was the desired outcome, were compromised as a result of the upcoming election and therefore 20 Item preparation for the season needed to be put in place.

The Recreation Planning and Facilities Manager (Jendi Paterson) provided an update on the upgrade of the existing facilities at the Domain which included the upgrading of the existing toilets, a new solar powered rubbish system, installation of a portable ablution

block and the facilities to be cleaned on a daily basis.

Ms Paterson advised that a review of signage before the start of the season would be undertaken to ensure that it was fit for purpose.

Moved (Chairperson Gerard Collings/Member Tracey Scurr): that the Board

a) Requests Gerard Collings and Andrew Noone work with staff and relevant groups to work on the mechanisms to manage and monitor the number of and behaviour of freedom campers at the Warrington Domain during the upcoming season. b) Requests Gerard Collings and Andrew Noone explore the options for freedom camping at the Waikouaiti Sports Ground and other areas within the Board's area for the upcoming season and beyond.

c) Requests Gerard Collings and Andrew Noone continue discussions with the A Attachment community on the issue. d) Endorse Gerard Collings and Andrew Noone to continue discussions/resolutions until November 2016 or until the inaugural meeting of the new Waikouaiti Coast Community Board. Division That the Board voted by division.

For: Gerard Collings, Mark Brown, Richard Russell, Tracey Scurr and Cr Andrew Noone (5). Against: Alasdair Morrison and Geraldine Tait (2).

The division was declared CARRIED by 5 votes to 2

Motion carried (WC/2016/033)

8 GOVERNANCE SUPPORT OFFICER'S REPORT

A report from Civic provided an update to the Board on issues undertaken on its behalf since the last meeting, and other matters that were of on-going interest, which included;

e) Project Fund f) Coming into and vacation of Office g) Waikouaiti Transfer Centre h) Action List Tracey Scurr withdrew from the discussion on the Waikouaiti Domain/Matanaka Drive Harvesting item.

Waikouaiti Domain/Matanaka Drive Harvesting. The Chairperson advised that he would contact staff regarding the restoration of the area including the results of the trial plantings and email an update to the Board.

Waikouaiti Transfer Station and Resource Recovery Centre. Ms Tait advised that

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the tour of the neighbouring resource recovery centres was being held on 7 September 2016.

Moved (Gerard Collings/Geraldine Tait): that the Board 20 Item

a) Notes the Governance Support Officer's Report

Motion carried (WC/2016/034)

9 FUNDING APPLICATIONS

Mark Brown withdrew from the Blueskin Youth and Community Amenities Association Funding application.

The Board considered a funding application from the Blueskin Youth and Community Amenities Association towards the cost of planting associated with the Orokonui Estuary Track.

Moved (Gerard Collings/Geraldine Tait): that the Board

a) Grants the funding application from the Blueskin Youth and Community Amenities Association for $1,500.00

Motion carried (WC/2016/035) A Attachment

Moved (Gerard Collings/Alasdair Morrison): that the Board a) Approves payment of $40.00 for fruit bowl from Bunches and Bows for an incapacitated Board Member.

Motion carried (WC/2016/036)

10 DRAFT COMMUNITY PLAN 2017/18

A report from the Chairperson (Gerard Collings) provided a copy of the draft 2017/18 Community Plan. Following discussion, it was agreed that the draft Community Plan 2017/18 be referred to the incoming Waikouaiti Coast Community Board for their consideration and adoption.

Moved (Gerard Collings/Alasdair Morrison): that the Board

a) Endorses the updated Community Plan with the amendment to reflect the priority on the Waikouaiti War Memorial and refers it to the incoming Waikouaiti Coast Community Board for adoption following the election.

Motion carried (WC/2016/037)

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Item 20 Item 11 CHAIRPERSON'S REPORT

A report from the Chairperson (Gerard Collings) updated the Board on the following:

a) Karitane Postal Service b) Warrington Reserve – The Chairperson advised that a commercial operator was keen to rent the kiosk at the Warrington Domain. The Board endorsed that reuse/leasing of this structure/facility. c) Waitati Toilets – Mr Morrison provided an update and advised that a meeting with staff and a concerned landowner had been held. d) Waikouaiti War Memorial e) Waikouaiti Museum f) Waikouaiti Golf Course g) Waikouaiti Fire Brigade

Moved (Gerard Collings/Richard Russell): that the Board

a) Notes the report. b) Acknowledge and thank staff and Executive for their support over the last three years. A Attachment c) Express its sincere gratitude to Councillor Noone and his family for his dedication and tireless commitment to serving the community. Motion carried (WC/2016/038)

11B COUNCIL ACTIVITES

The Ward Councillor, Andrew Noone, provided a verbal update to the Board on the following: i) Local Government New Zealand Conference Councillor Noone thanked the Board for the skills, ability and sense of community that they had brought to the Community Board which enabled it to enhance the community that they lived in.

Moved (Cr Andrew Noone/Mark Brown): that the Board

a) Notes the report.

Motion carried (WC/2016/039)

12 ACKNOWLEDGEMENT OF RETIRING MEMBERS - GERARD COLLINGS AND TRACEY SCURR

Moved (Alasdair Morrison/Geraldine Tait): that the Board

Records its sincere thanks to Gerard Collings for the loyal and conscientious service given to the City of Dunedin as a member of the Waikouaiti Coast Community Board for the 15 year period 2001 to 2016.

Extends sincere appreciation for the services rendered and every good wish for the future.

Motion carried (WC/2016/040)

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Moved (Gerard Collings/Mark Brown): that the Board

Records its sincere thanks to Tracey Scurr for the loyal and conscientious 20 Item service given to the City of Dunedin as a member of the Waikouaiti Coast

Community Board for the 3 year period 2013 to 2016.

Extends sincere appreciation for the services rendered and every good wish for the future.

Motion carried (WC/2016/041)

The meeting concluded at 8.17 pm.

...... …………………………………….. C H A I R P E R S O N C H I E F E X E C U T I V E

Attachment A Attachment

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21 Item

Otago Peninsula Community Board

MINUTES

Unconfirmed minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 11 August 2016, commencing at 10.00 am

PRESENT

Chairperson Christine Garey Deputy Chairperson Paul Pope Members Lox Kellas Hoani Langsbury Christine Neill Edna Stevenson

IN ATTENDANCE Sue Bidrose (Chief Executive Officer), Kristy Rusher A Attachment (Manager Civic and Legal), Nicky Page (Director, City of Literature), John Christie (Director Enterprise Dunedin), Ryan Craig (Destination Dunedin Manager), Fraser Liggett (Economic Development Programme Manager), Sharon O'Loughlin (PR and Communications Advisor), Gareth Evans (Transport Projects Team Leader), Glenn O'Connor (Bonisch Consultants) and Jendi Paterson (Recreation Planning and Facilities Manager)

Governance Support Officer Pam Jordan

1 PUBLIC FORUM

There was no Public Forum.

2 APOLOGIES

Moved (Chairperson Christine Garey/Paul Pope):

That the Board:

Accepts the apology from Cr Neville Peat.

Motion carried (OPCB/2016/024)

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3 CONFIRMATION OF AGENDA Item 21 Item Moved (Chairperson Christine Garey/Lox Kellas):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (OPCB/2016/025)

4 DECLARATIONS OF INTEREST

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

The Chairperson advised that she would not participate in discussion on the Camp Road tree removal.

5 CONFIRMATION OF MINUTES A Attachment

5.1 OTAGO PENINSULA COMMUNITY BOARD MEETING - 30 JUNE 2016

Moved (Chairperson Christine Garey/Paul Pope):

That the Board:

Confirms the minutes of the Otago Peninsula Community Board meeting held on 30 June 2016 as a correct record.

Motion carried (OPCB/2016/026)

PART A REPORTS

8 HARINGTON POINT ROAD SAFETY IMPROVEMENTS UPDATE

Gareth Evans (Transport Projects Team Leader) and Glenn O'Connor (Bonisch Consultants) provided an update on the Harington Point Road Safety Improvements Project. Glenn O'Connor was managing the project and he outlined the process that was being followed in terms of design and physical works. GHD was the preferred professional services consultant following a tender process. Mr O'Connor commented on the planning and design process, surveying, feedback from stakeholders to be sought on the preliminary design, the work to be done on the sea walls, and the construction process.

In response to questions from Board members Mr O'Connor confirmed that there would be multiple work sites, he commented on the likely timing of the project which was intended to be completed in 2018, and expectations relating to community consultation over the detail of the project and likely drop in sessions over a weekend.

Other issues discussed which would be dealt with through the Board's list relating to

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the project or through other means were pull-over points for people to take photos, review of bus stops, issues with waves crashing over the road, and drainage problems with water leaking out of banks. 21 Item The Board was also updated on the two car slip. The Acting Group Manager Transport

would be sending out an update to residents early the following week. The importance of communication was emphasised.

6 CITY OF LITERATURE

Nicky Page (Director, City of Literature) outlined her role for the Board's information and commented on the steps Dunedin took to achieve UNESCO City of Literature designation in 2014. She noted that she had taken up the role recently. It was mainly a communications, linking and networking role and reported to the Group Manager Arts and Culture. The role was a way of linking groups, individuals and organisations. She provided advice and put people in touch with each other. She also provided a link with what was going on in other UNESCO communities around the world.

Ms Page also commented on a working party that was about to start work with her. It would look at signage and tangible recognition of writers and literary hot spots around the city. This would be consolidated in a series of maps and apps. Literary content was currently being developed for the app. A Attachment

Board members suggested sites where plaques to particular writers could be installed, and raised issues relating to dealing with Māori stories.

7 ENTERPRISE DUNEDIN UPDATE

John Christie (Director Enterprise Dunedin), Ryan Craig (Destination Dunedin Manager), Fraser Liggett (Economic Development Programme Manager) and Sharon O'Loughlin (PR and Communications Advisor) spoke to the Board on the work of the Enterprise Dunedin Team. It was currently looking at the Destination Dunedin Marketing Plan. Thanks were extended to the Board for its engagement over the course of the triennium.

Board members raised issues such as visitor drivers, the need for international students to be introduced to the Peninsula, Harbour Cone, working with student organisations during Orientation Week to attract students and their families to the Peninsula, overseas tourists, and mechanisms to be able to capture education tourism markets etc.

A question was asked about tourism operations owned by the Council that did not have the same costs as others and so were able to allow free entry to their attractions. Dr Bidrose commented on research that showed that museum charges would stop people going in. Museums were part of what attracted people to the city and tourists received a mix of free and paid attractions. There was discussion on payments and attractions and bundled packages.

Matters relating to fibre and connectivity on the Peninsula were raised given the number of small home-based businesses operating and the demand from tourists for instant connectivity. It was felt that pressure needed to be kept on the government regarding an announcement regarding the rural broadband rollout.

There was also discussion on Asian markets and attracting groups in winter.

The Chairperson also noted that the Board may hold another meeting of local operators prior to the end of the triennium.

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The Chairperson thanked the Enterprise Dunedin staff for attending and for the work they were doing.

Item 21 Item

9 CHIEF EXECUTIVE OFFICER

Sue Bidrose (Chief Executive Officer) updated the Board on the pre-election report.

She also commented on the strategic framework, the Council's financial position, debt repayment, company valuations and dividends, Long Term Plan expenditure on water infrastructure, and contract issues. Dr Bidrose also noted that the Council was entering a period of looking at how to make the city a more exciting place to live.

10 FUNDING APPLICATIONS

A report from Civic appended funding applications from Quarantine Island/Kamau Taurua (Inc) for a portable marine radio and from the Portobello Blues Festival 2017 Committee for lighting and sound for the Festival.

An explanation was given that the Quarantine Island/Kamau Taurua (Inc) application was important for health and safety reasons.

A Attachment Moved (Lox Kellas/Paul Pope):

That the Board:

a) Grants the funding application from Quarantine Island/Kamau Taurua (Inc) for $798.00.

Motion carried (OPCB/2016/027)

Moved (Edna Stevenson/Paul Pope):

That the Board:

b) Grants the funding application from Portobello Blues Festival 2017 Committee for $750.00.

Motion carried (OPCB/2016/028)

11 GOVERNANCE SUPPORT OFFICER'S REPORT

A report from Civic updated the Board on activities relevant to the Board area including:

a) Project Fund b) Scholarship Fund c) Coming Into and Vacation of Office d) Action List.

There was discussion on the following Action List items:  Tomahawk School – thanks were extended to Paul Pope and Jendi Paterson for their efforts.  Tidewater Drive – thanks were extended to staff for their work with residents. Some work was to be done to the culvert.  Camp Road tree removal – information was currently being prepared for contractors.  Pullover areas – these would be looked at over summer and the extra sites would be given budget consideration.

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 Bayne Terrace Steps – a meeting would be held with the community members to following week about a health and safety plan.  50 km/h areas – Lox Kellas and Edna Stevenson were to be kept informed. Information would be sent to residents. 21 Item  The Chairperson would liaise with staff about moving forward with Action List

items for the next triennium. Moved (Chairperson Christine Garey/Hoani Langsbury):

That the Board:

a) Notes the Governance Support Officer's Report.

b) Amends the Action List as appropriate.

Motion carried (OPCB/2016/029)

12 WORKING PARTIES/BOARD AREA LIAISON UPDATES

a) Keep Dunedin Beautiful

Paul Pope reported that Clean Up New Zealand Week would be held in

September. A Attachment

b) Rural Roads Update

Lox Kellas reported on potholes in Hoopers Inlet Road.

c) Area Updates

Board members provided updates from their areas of responsibility.

Paul Pope updated the Board on a submission for Internet New Zealand, money received by the Hereweka Trust for its Trees that Count project, gritting issues, provision made by the Otago Regional Council regarding Tomahawk Lagoon flooding, and the need for people to log their calls with the Council's Customer Services Agency.

Hoani Langsbury remarked that the new contractors, City Care, were doing an exceptional job with parks and bins and were regularly addressing issues.

Christine Neill advised that the Pukehiki recycling depot was still on trial. There had been excellent communication with the community regarding the skip.

Edna Stevenson commented on the recent Te Rauone Beach Coast Care Committee meeting. Port Otago was now on board. An independent engineer's report was needed on the original design. Beca had been appointed to the project and would come back on variations to the design and progress the resource consent application.

The Chairperson extended thanks to the Te Rauone Beach Coast Care Committee for the work it was doing and noted that the project was on track.

13 COMMUNITY PLAN

An updated Community Plan had been circulated to be referred to the incoming Board for completion following the triennial election.

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Moved (Chairperson Christine Garey/Paul Pope):

That the Board: Item 21 Item a) Endorses the updated Community Plan and refers it to the incoming Otago

Peninsula Community Board for adoption following the election.

Motion carried (OPCB/2016/030)

14 CHAIRPERSON'S REPORT

A report from the Chairperson updated the Board on the following matters of interest since the previous meeting:  Past, Present and Future  Local Government New Zealand Conference  Matters dealt with since last meeting  Delegated Projects  Meetings/Events Attended  Upcoming Meetings/Events It was agreed that the meeting of local tour operators should be held towards the end of September. A Attachment The Chairperson commented on the recent Local Government New Zealand Conference held in Dunedin, the recent decision of the Otago Regional Council to appoint a harbour master, the national Community Boards Executive Committee meeting to be held the following week, and encouraging first time voters to vote.

Mrs Garey also reflected on her nine years on the Board and the Board's success relating to the road improvements project. She noted that community board members could be a great resource for the Council, and that staff were committed to delivering the best outcome for the city. She also acknowledged Cr Neville Peat's work for the Board during the triennium. The Board would also continue to work with its treaty partner, the Ōtākou Rūnaka. She congratulated Board members on their work, noted the crucial part they had played and also extended thanks to their families. She considered that the Board was in good heart and felt it had been a privilege to work with members to serve the community.

Moved (Chairperson Christine Garey/Paul Pope):

That the Board:

a) Notes the report from the Chairperson.

b) Sends the letters of thanks to Lyn Cameron-Manu, Peter Standring and Diana Munster, as detailed in the report.

c) Provides a letter of support to the Otago Peninsula Biodiversity Group.

d) Requests that a safety audit be carried out on trees adjacent to roads on the Peninsula and the report be shared with the Board.

Motion carried (OPCB/2016/031)

15 ACKNOWLEDGEMENT OF RETIRING MEMBER - CHRISTINE GAREY

Moved (Edna Stevenson/Lox Kellas):

That the Board:

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Records its sincere thanks to Christine Garey for the loyal and conscientious service given to the City of Dunedin as a member of the Otago Peninsula

Community Board for the 9 year period 2007 to 2016. 21 Item

Extends sincere appreciation for the services rendered and every good wish for the future.

Motion carried (OPCB/2016/032)

Deputy Chairperson, Paul Pope, presented a copy of the resolution to Christine Garey.

16 POROPOROAKI

Hoani Langsbury led a Poroporoaki to mark the final meeting for the Board for the triennium.

He acknowledged staff that had supported the Board over the triennium and noted that the Board had achieved things because of the supporting relationships with staff. Decisions had been made that had allowed communities to improve. He extended thanks to the Chairperson for her leadership over the triennium.

A Attachment Board members also thanked the community for their input to and support of the Board.

The meeting concluded with a karakia.

The meeting concluded at 12.03 pm.

...... …………………………………….. C H A I R P E R S O N C H I E F E X E C U T I V E

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22 Item

Strath Taieri Community Board

MINUTES

Unconfirmed minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 11 August 2016, commencing at 2.00 pm

PRESENT

Chairperson Barry Williams Deputy Chairperson Joan Wilson Members Russell Anderson Bevan Dowling Karen Dunn Noel Matthews

IN ATTENDANCE Tom Dyer (Group Manager Parks and Recreation) A Attachment

Governance Support Officer Andrea Barker

1 PUBLIC FORUM

There was no Public Forum.

2 APOLOGIES

Moved (Joan Wilson/ Bevan Dowling): that the Board

Accepts the apologies from Russell Anderson and Cr Mike Lord

Motion carried (STCB/2016/014)

3 CONFIRMATION OF AGENDA

Moved (Joan Wilson/ Bevan Dowling): that the Board

Confirms the agenda without addition or alteration

Motion carried (STCB/2016/015)

4 DECLARATIONS OF INTEREST

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no declaration of interests made or conflicts of interests declared.

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5 CONFIRMATION OF MINUTES Item 22 Item 5.1 STRATH TAIERI COMMUNITY BOARD MEETING - 30 JUNE 2016

Moved (Noel Matthews/ Joan Wilson): that the Board

Confirms the public part of the minutes of the Strath Taieri Community Board

meeting held on 30 June 2016 as a correct record.

Motion carried (STCB/2016/016)

PART A REPORTS

6 GOVERNANCE SUPPORT OFFICER'S REPORT

A report from the Governance Support Officer provided an update on items of interest A Attachment including:

Update on George King Memorial Drive Staff advised that due to low volume of traffic and the lack of crash history civil works would be unfeasible - however from safety point of view signage could be improved. The Board requested that they be advised of the timeframe of when work was to be completed.

Update on progress of Sutton/Mt Ross Bridge Richard Saunders (Group Manager Transport) advised that the final design was due by the middle of August 2016. He commented that Council would be required to tender the contract for delivery in the current financial year. The Chairperson advised that the Sutton/Mt Ross Bridge was to remain on the Action list.

Update on Transport The Board requested a grading schedule for the area be obtained, as well as the date of the last grading work for Four Mile Road, Hyde. The Board also requested that NZTA be approached regarding the Mount Gowrie/ State Highway 87 intersection maintenance.

Strath Taieri Swimming Pool It was noted that the increased funding requested by the board from the Annual Plan was not successful, though they retained the amount of $10,000 for the up keep of the pool.

Moved (Karen Dunn/ Joan Wilson): that the Board

a) Notes the Governance Support Officer's Report

b) Approves the addition of requests to the Action List

c) Approves the removal of items from the Action List

Motion carried (STCB/2016/017)

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7 CHAIRPERSON REPORT Item 22 Item Middlemarch Community Hall Refurbishment Deputy Chairperson Wilson provided an update on the meeting with Ms Reid ( Property Officer – Civic Property) and advised they were awaiting building consents for the proposed log burners. Double doors on the outside wall leading into the Stage side

supper room would be part of the Middlemarch Hall development. It was agreed that the Governance Support Officer would provide updates of progress of consents for the two log burners.

NZTA Chairperson advised that Graham Hall has been in contact who commented that he was now the Planning and Investment Manager for NZTA although was continuing to oversee his Safer Journey's position until a replacement was found. Nick Rodger (Maintenance Contract Manager) and Roy Johnson (Senior Safety Manager) was to be contacted along with Graham Hall to invite them to the next board meeting to discuss  The addition of blue frost lights on State Highway 87  The addition of more truck laybys to increase driver safety on State Highway 87 between Middlemarch and Outram  The 50km sign at the Outram cemetery (which have been there for 2 months)  Solid yellow line outside Community Hall to prevent trucks stopping and thus blocking line of sight at the Stop sign A Attachment Resource and Building Consents The Board noted that it wished to be advised of consents applied for in the Strath Taieri catchment area.

Broadband and Wifi Coverage Noel Matthews advised the Board that Spark had offered to monitor 3 resident's broadband connections and identify the issues experienced by those users in the area. Clare Curran MP had been in contact with Internet NZ, who did yearly community funding for Internet Research and Community Funding. Ms Curran advised Mr Matthews that Strath Taieri Wifi Hub was a suitable project to receive funding. The Community Project was open for applications and the first round closed on 28 August2016. Mr Matthews commented that he was going to apply for funding for a Wifi hub at the Library on behalf of the Strath Taieri Community Board. It was agreed that the Governance Support Officer would provide a map which outlined where the Gig City community funding extended to.

Transport

The Board noted that the following roads were in need of maintenance.  Shinglea Road – massive potholes  Pukerangi Road – Potholes covering the width of the road  Mt Stoker Road  Farm Road – permanent corrugations  Kidd Road  Hartfield Road

Mr Dyer (Parks and Recreation Manager) advised that he would follow up with the Richard Saunders, Transport Manager.

Community Resource List

The Board identified that this needed to be updated.

Moved (Chair Barry Williams/ Bevan Dowling): that the Board

a) Advertise in the Taieri Pet the Community Resource List questionnaire to gather information of resources held by the Community in case of an civil

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emergency Motion carried (STCB/2016/018)

Moved (Joan Wilson/ Bevan Dowling): that the Board 22 Item

a) Notes the report

Motion carried (STCB/2016/019)

8 COUNCIL ACTIVITIES

There was no update provided as the Ward Councillor had tendered an apology.

9 ITEMS FOR CONSIDERATION BY THE CHAIR

There were no items for consideration.

A Attachment

The meeting concluded at 3.15pm.

...... CHAIRPERSON CHIEF EXECUTIVE

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23 Item

Mosgiel Taieri Community Board

MINUTES

Unconfirmed minutes of an ordinary meeting of the Mosgiel Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Tuesday 16 August 2016, commencing at 12.00 pm

PRESENT

Chairperson Bill Feather Deputy Chairperson Mark Willis Members Blackie Catlow Martin Dillon Sarah Nitis Cr Kate Wilson

A Attachment IN ATTENDANCE Kristy Rusher, Group Manager Civic and Legal

Governance Support Officer Arlene Goss

1 OPENING

2 PUBLIC FORUM

2.1 Applicants Requesting Funding

12.00pm Asthma Otago, Jo Torrance, Salary for physiotherapist to run weekly exercise programme.

Jo Torrance introduced herself and outlined the exercise programme held at Mosgiel for people with chronic lung disease.

12.10pm Mosgiel Taieri Emergency Response Group, Martin Dillon, Emergency grab bags.

Martin Dillon said the Mosgiel Taieri Emergency Response Group is part of civil defence. They are putting in place a plan to ensure everyone knows what they need to know in an emergency. Part of this is the grab bags. Two will be held at the Mosgiel Library. They will include a means of communication when the cell towers are compromised. He believes this should be funded as a board project rather than a grant.

12.20pm East Taieri Preschool, Annabel Hamman, Outdoor play equipment.

Annabel Hamman came to the table. She is the newly-elected president of East Taieri preschool. Their project is to redevelop the outside area at the pre-school. They have done two working bees so far and are asking for funding for a cube and climbing frame as play equipment.

12.30pm Arthur Burns Preschool, Sara Ferguson, Sun hats and high viz shirts for students and teachers.

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Samantha Faramond introduced herself as the president of Arthur Burns Preschool. She is attending on behalf of Sara Ferguson. There are 35 families using the preschool. Safety vests would be beneficial for the children going out and about. 23 Item

12.40pm Roman Catholic Diocese of Dunedin, Gerald Scanlan, Display case for historical garments.

Gerald Scanlan and Clinton Chambers joined the table. They outlined their

ambitions for the Holy Cross church in Mosgiel. They have a collection of historical vestments and artefacts held in a room and would like to be able to display these for the community. They believe this would create tourism interest in Mosgiel.

12.50pm East Taieri Church, Joy Davis, Run a family friendly event during Mosgiel market day.

Joy Davis joined the table. The East Taieri Church would like to run an event in conjunction with the Mosgiel market day. They are working with Neighbourhood Support. They want to promote the community and build partnerships. The event is planned for November and they would like to involve schools and preschools. The detail of the event has not yet been planned.

Attachment A Attachment

2.2 UPDATE ON MURAL PROJECTS

Mike Court was invited to update the board on mural projects in Mosgiel.

He described plans to put a mural on the wall of a building owned by Lincoln Darling. The RSA is involved. There are two other possible buildings in the district that could also be used for murals. He is not sure how much it will cost and applications for grants will come forward in the future. He has been to 'Keep Dunedin Beautiful' meetings and they have requested a member of the community board to attend their meetings.

Adjournment of meeting Moved (Member Martin Dillon/Deputy Mark Willis) that the Board:

Adjourns the meeting until 1pm.

Motion carried (MTCB/2016/019)

The meeting adjourned from 12.54pm to 1.04pm.

2.3 PUBLIC FORUM CONTINUED

1.00pm West Taieri Pony Club, Jo Stafford, Trailer to transport show jumping poles

Two representatives from the West Taieri Pony Club spoke to the Board about the need for a trailer to move jumps and equipment from one end of the pony club grounds to another. They have done fundraising but are still short by $2500 to buy the trailer. They have 50 members - children aged 5 to 18. It's hard for them to carry the heavy poles. They would be grateful for anything the board sees fit to grant. They have already raised about $10,000. The chairman thanked them for attending.

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1.10pm West of the Taieri Newsletter, Pat Macaulay, Printing of newsletter

Pat Macaulay came forward to speak on behalf of the West Taieri Newsletter. This 23 Item is done by volunteers and they are concerned that the local school isn't left out of

pocket when they print the newsletter. There are three issues per year.

Questions were asked about the difference between advertising income collected by the school and the printing costs. West of the Taieri Newsletter does not have

a bank account so the money would need to be paid to the school. It was pointed out that the school needs to give consent if the application is on their behalf, as this could preclude them from applying for any other grant in this financial year.

1.20pm Chat Bus Trust, Averil Pierce, Provide counselling service to schools

Averil Pierce spoke regarding Chat Bus. The counsellors have seen 62 children in Mosgiel in the first two terms of this year for counselling. Family issues are common, and friendship issues. There is a Chat Bus in Mosgiel each Monday. Their three main funders are Lotteries, Presbyterian Church and Methodist Church. They also ask schools to contribute. The grant would go towards counsellor salary.

Attachment A Attachment 2.4 Reports on Previous Grants

Kristy Compton of the Mosgiel Business Association was invited to report back to the Board on a grant of $812 last September to assist with a traffic management plan for the Mosgiel Community Market Day. She said the grant enabled the event to go ahead last year and appreciated the money.

Margaret McConnachie from the All Saints Fruit and Veg Co-op reported to the community board on a grant of $217.35 for advertising. She showed the community board some posters that were printed with the grant money. These have been distributed around the town.

The chairman thanked her for attending and said he was happy to hear that the community board has been able to assist the community.

2.5 Logan Stadnyk

Logan Stadnyk from Taieri School presented the findings of a traffic study he conducted in Mosgiel.

The first thing his report picked up was the number of trucks using Gordon Road. 20 trucks went down the main road within a half hour period in the morning. In the day time they would get 10 every half hour and night time, six. There was a lot of congestion on the main road, but not on Factory Road.

The study also found that whenever a bus went past there were never more than five people on the bus. This showed people in Mosgiel and Dunedin were not using public transport. In a half hour period they would see one person using the bike lane.

Hjarne Poulsen, Safety Team Leader, Transport, said the data collected was very accurate. He is aware of the congestion. They have been working with NZTA on the intersection. Safety is the most important factor. He would like to see more people using the buses.

The chairman thanked Logan Stadnyk for attending the meeting.

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Adjournment of meeting Moved (Chairperson Bill Feather/Member Martin Dillon) that the Board:

Adjourns the meeting. 23 Item

Motion carried (MTCB/2016/020)

The meeting adjourned from 1.59pm to 2.08pm.

3 Apologies There were no apologies. It was noted that Maurice Prendergast was not at the meeting and had not given an apology.

4 Confirmation of agenda Moved (Chairperson Bill Feather/Member Martin Dillon) that the Board

Confirms the agenda without addition or alteration

Motion carried (MTCB/2016/021)

5 DECLARATIONS OF INTEREST Attachment A Attachment

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

6 CONFIRMATION OF MINUTES

6.1 MOSGIEL TAIERI COMMUNITY BOARD MEETING - 5 JULY 2016

Moved (Member Martin Dillon/Member Sarah Nitis) that the Board

Confirms the public part of the minutes of the Mosgiel Taieri Community Board meeting held on 5 July 2016 as a correct record.

Motion carried (MTCB/2016/022)

PART A REPORTS

7 GRANT APPLICATIONS

Request for a grant of $1,663.15 to the Mosgiel Taieri Emergency Response Group for the purchase of emergency grab bags.

The chairman said the application from the emergency response group could be a board project rather than an application for grant funding. Kristy Rusher advised the board that as the equipment subject to the proposal was in addition to what is already funded by council it would be considered a board project to supply this.

The board members then passed a resolution endorsing the project as an initiative of the board. (Resolution 1 below)

The next question was whether the board agreed to fund the project. Discussion was held on this and Martin Dillon answered further questions from board members.

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Mark Willis left the meeting at 2.19pm.

A resolution was passed supporting in principle the provision of emergency grab bags. 23 Item (Resolution 2 below)

Martin Dillon suggested going back to his group and looking at other sources of funding.

General Allocation of the Discretionary Fund The chairman asked how much money will be set aside for board initiatives in general. It was suggested that the cost of two grab bags, plus $2500 towards a mural at the pocket park, be set aside. A resolution was passed to ring fence $3,200 to board initiatives. (Resolution 3 below)

Cr Wilson suggested putting aside $300 towards further advertising of 'Taieri Over the Tealeaves' and halving the remaining funds for allocation to current grants. This leaves $3,171 towards grants currently on the table. A resolution was passed to confirm this. (Resolution 4 below)

Request for a grant of $140 to the Taieri Recreational Tramping Club towards the costs of clearing tracks in the Whare Flat area.

Attachment A Attachment Cr Wilson said the costs requested by the Taieri Tramping Club will be met by Council's Parks Department staff. A resolution was passed to decline the grant and refer the application to staff. (Resolution 5 below)

Request for a grant of $500 to Martin Ferguson towards the restoration of the Arthur Burns grave.

A resolution was passed to give this grant to Mr Ferguson for the work outlined in his application. (Resolution 6 below) This was to recognise the very strong link of Arthur Burns to the local area.

Request for a grant of $1,477 to the Roman Catholic Diocese of Dunedin for the purchase of a display case for historical garments.

Member Martin Dillon stepped back from this debate and abstained from voting.

Member Sarah Nitis moved to approve the grant of $1477 to the Roman Catholic Diocese of Dunedin. This was seconded by the chairman.

Discussion was held on the benefits of this project. Some members expressed concern that the idea had not progressed far enough to be awarded grant funding. It needed a feasibility study.

Division Voting was carried out by show of hands.

For: Members Bill Feather and Sarah Nitis (2). Against: Members Blackie Catlow and Kate Wilson (2).

An equality of votes was recorded 2:2 following which the Chairperson used his casting vote against the motion to maintain the status quo. The motion was not carried.

Cr Wilson then moved that the community board sends a letter of support and a resolution was passed to reflect this. (Resolution 7 below)

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Request for a grant of $1,419.45 to the East Taieri Preschool for the purchase of outdoor play equipment.

It was noted that school equipment would not be available for the public to use. 23 Item

A resolution was passed to decline this grant due to insufficient benefit to the wider community. (Resolution 8 below)

Request for a grant of $700 to the Arthur Burns Preschool for the purchase of

sun hats and high viz shirts for students and teachers.

Member Blackie Catlow suggested the preschool approach Rotary for support, as the club had provided sun hats to schools in the past. The community board passed a resolution to decline the grant and send a letter to say they support the idea in principle and invite the preschool to reapply if they are unsuccessful with Rotary. (Resolution 9 below)

Request for a grant of $1,000 to Asthma Otago for a physiotherapist to run weekly exercise programmes.

A resolution was passed to decline this grant as the board felt it was not the community board's responsibility to provide health services to the district. (Resolution 10 below)

Attachment A Attachment Request for a grant of $1,600 to East Taieri Church for a family event at the Mosgiel market day.

Cr Wilson put a motion that the community board contribute one thousand dollars to the family event run by the East Taieri Church. Member Martin Dillon would like to provide the full amount. Cr Wilson amended her motion to $1,600 with the agreement of the board. The motion was carried. (Resolution 11 below)

Request for a grant to the East Taieri Pony Club towards the purchase of a trailer to transport show jumping poles.

Member Blackie Catlow moved that $500 be granted to the East Taieri Pony Club and Cr Wilson seconded. The motion was discussed and a vote taken.

Division Voting was carried out by show of hands. Cr Wilson abstained.

For: Members Blackie Catlow and Sarah Nitis (2). Against: Members Bill Feather and Martin Dillon (2).

An equality of votes was recorded 2:2 following which the Chairperson used his casting vote against the motion. The motion was not carried.

Request for a grant of $1,500 to the West of the Taieri newsletter towards the printing costs.

A resolution was passed to decline this grant on the grounds it was an incomplete application. (Resolution 12 below) It was suggested that they might like to reapply at the next funding round.

Request for a grant of $3,500 to the Chat Bus Trust to provide counselling services to schools.

Member Martin Dillon moved that the balance of the grant funding, or $1071, be given to Chatbus. This was seconded by Cr Wilson and a vote was taken. The motion was carried but Members Sarah Nitis and Blackie Catlow asked that their vote against the motion be recorded in the minutes. (Resolution 13 below)

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RESOLUTIONS ARISING FROM GRANT APPLICATIONS Item 23 Item

1. Moved (Member Sarah Nitis/Deputy Mark Willis) that the Board:

Declines the request for a grant to the Mosgiel Taieri Emergency Response

Group for the purchase of emergency grab bags and instead approves this

be considered a board project.

Member Martin Dillon abstained from voting.

Motion carried (MTCB/2016/023)

2. Moved (Member Sarah Nitis/Chairperson Bill Feather) that the Board:

Supports in principle the provision of emergency grab bags.

Member Martin Dillon abstained from voting.

Motion carried (MTCB/2016/024)

3. Moved (Member Sarah Nitis/Member Martin Dillon) that the Board: A Attachment

Approves ring fencing funding of $3,200 for board initiatives, being two emergency grab bags and a mural at the pocket park.

Member Blackie Catlow asked that his vote against this resolution be recorded in the minutes.

Motion carried (MTCB/2016/025)

4. Moved (Member Sarah Nitis/Cr Kate Wilson) that the Board:

Approves an allocation of $3,171 towards community grants in the first funding round of the 2016/17 financial year.

Motion carried (MTCB/2016/026)

5. Moved (Cr Kate Wilson/Member Blackie Catlow) that the Board:

Declines a grant of $140 to the Taieri Recreational Tramping Club due to the funds being available from the Parks fund, and refers the application to staff.

Motion carried (MTCB/2016/027)

6. Moved (Member Blackie Catlow/Member Sarah Nitis) that the Board:

Approves a grant of $500 to Martin Fergusson towards the restoration of the Arthur Burns grave.

Motion carried (MTCB/2016/028)

7. Moved (Cr Kate Wilson/Chairperson Bill Feather) that the Board:

Sends a letter of support to the Roman Catholic Diocese of Dunedin saying it supports in principle the initiative for the museum and would support a feasibility study to investigate the idea further.

Motion carried (MTCB/2016/029)

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8. Moved (Chairperson Bill Feather/Member Blackie Catlow) that the Board: 23 Item

Declines a grant of $1,419.45 to the East Taieri Preschool for the purchase of outdoor play equipment due to insignificant benefit to the wider community.

Motion carried (MTCB/2016/030)

9. Moved (Member Blackie Catlow/Chairperson Bill Feather) that the Board:

Declines a grant of $700 to the Arthur Burns Preschool for the purchase of sun hats and high viz shirts for students and teachers, and requests that staff send a letter to say the Board supports the idea in principle and invites them to reapply if they are unsuccessful with Rotary.

Motion carried (MTCB/2016/031)

10. Moved (Member Martin Dillon/Chairperson Bill Feather) that the Board:

Declines a grant of $1,000 to Asthma Otago for a physiotherapist to run Attachment A Attachment weekly exercise programmes.

Motion carried (MTCB/2016/032)

11. Moved (Cr Kate Wilson/Member Martin Dillon) that the Board:

Approves a grant of $1,600 to East Taieri Church for a family event at the Mosgiel market day.

Motion carried (MTCB/2016/033)

12. Moved (Cr Kate Wilson/Member Martin Dillon) that the Board:

Declines a grant of $1,500 to the West of the Taieri newsletter towards printing costs.

Motion carried (MTCB/2016/034)

13. Moved (Member Martin Dillon/Cr Kate Wilson): that the Board

Approves the balance of the round one grant funding, or $1071, be given to Chatbus towards counselling services at Mosgiel Schools.

Members Sarah Nitis and Blackie Catlow asked that their vote against this motion be recorded in the minutes.

Motion carried (MTCB/2016/035)

8 STUDENT TRAFFIC STUDY

The presentation given earlier by Logan Stadnyk was discussed.

Moved (Cr Kate Wilson/Member Martin Dillon) that the Board

1 Commends Logan Stadnyk for his research and presentation on Mosgiel traffic, and recommends to the incoming community board that they follow up on the

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issues he has raised with council staff, and the school, with the potential for further study.

Motion carried (MTCB/2016/036) 23 Item

9 GOVERNANCE SUPPORT OFFICER'S REPORT

The board requested a report back on funding provided to the Outram Charitable Trust.

Moved (Member Martin Dillon/Cr Kate Wilson) that the Board

Notes the report. Motion carried (MTCB/2016/037)

10 LOCKING OF GATES AT WEST TAIERI CEMETERY

The chairman said there is nothing that suggests they should change the status quo

which is to leave the gates closed but unlocked. A Attachment

Moved (Member Blackie Catlow/Member Martin Dillon) that the Board

Resolves that the gates at the East Taieri Cemetery be left closed but unlocked.

Motion carried (MTCB/2016/038)

11 LIBRARY REPORT

Moved (Cr Kate Wilson/Member Martin Dillon) that the Board

Notes the report.

Motion carried (MTCB/2016/039)

12 BOARD PROJECTS/COMMUNITY ENGAGEMENT

Sarah Nitis said she went to Taieri College and spoke to the students, encouraging them to take an interest in local politics. She then updated the community board on other projects. The Mosgiel sign framework has been erected. The next Taieri over the Tealeaves group will be held at the Railway Station. The community board would like to approve the design of the pocket park mural. Discussion was held on this.

Moved (Member Sarah Nitis/Cr Kate Wilson) that the Board

2 Notes the report.

Delegates the final sign off of the pocket park mural to the council's urban design architect and the building owner.

Motion carried (MTCB/2016/040)

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13 COUNCIL ACTIVITIES Item 23 Item No discussion took place.

14 CHAIRPERSON'S REPORT

Chairman Bill Feather thanked the members for their contributions to the community board. He offered his sincere wishes for success to those who were seeking re-election.

15 ACKNOWLEDGEMENT OF RETIRING MEMBER - BILL FEATHER

Cr Kate Wilson thanked Bill Feather for his work as chairman. She said he has always been loyal and passionate to his community, always polite, and she commended him on the amount of work he does out in the community. A Attachment She then presented him with a certificate of appreciation. Sarah Nitis also expressed thanks to the governance support team.

Moved (Cr Kate Wilson/Member Martin Dillon) that the Board

Records its sincere thanks to Bill Feather for the loyal and conscientious service given to the City of Dunedin as a member of the Mosgiel Taieri Community Board for the 9 year period 2007 to 2016.

Extends sincere appreciation for the services rendered and every good wish for the future.

Motion carried (MTCB/2016/041)

The meeting concluded at 3.48pm.

...... CHAIRPERSON

……………………………………………………. CHIEF EXECUTIVE

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24 Item

Chalmers Community Board

MINUTES

Unconfirmed Minutes of an ordinary meeting of the Chalmers Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 17 August 2016, commencing at 5.30 pm

PRESENT

Chairperson Steve Walker Deputy Chairperson Trevor Johnson Members Peter Cole Ange McErlane Cr Andrew Noone Raewynne Pedofski

IN ATTENDANCE Nicola Pinfold (Group Manager Community and Planning), A Attachment Bernie Hawke (Library Services Manager), Ainslie Heather (Community Librarian - Port Chalmers), Simon Underwood (NZTA) and Jason Forbes (NZTA)

Governance Support Officer Jennifer Lapham

1 PUBLIC FORUM

1.1 Public Forum

a) Report Back on Scholarship Funding

James (Jimmy) Robinson provided an overview of his trip to England with Shakespeare Globe Centre. He advised that it was a 20 day Shakespearian and culture adventure and it was an amazing experience. He thanked the Board for the scholarship which assisted with flights to and from Auckland and accommodation.

b) Proposed Public Toilet at Purakaunui

Peter Laing spoke to the Board regarding the proposed public toilet at Purakaunui and advised that he represented a significant group of Purakaunui ratepayers who were against the proposed toilet at Mouats Bay.

The group were concerned that the survey undertaken was not valid and not all households or ratepayers had been given the opportunity to participate.

They were also concerned about the impact of a potential increase in freedom campers should a public toilet become available.

In response to a question Mr Laing advised that a port-a-loo for particular events might be of benefit. But did not believe a need had been shown for

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a permanent public toilet.

He requested that the Board not proceed with the toilet at Purakaunui. Item 24 Item

c) Obstruction to the View at Observation Point

Mr Chris Reid spoke to the Board in regards to a communication mast that had been put on at Observation Point. He advised that the mast interferes

with the view and photographic opportunities.

Mr Reid advised that he did not know who put the mast up but requested the Board's assistance for getting it moved.

The Chairperson would contact Port Otago Ltd to see if they put the tower up.

d) George Street Port Chalmers – Health and Safety

Mr Debenham advised that he would like all heavy traffic banned from George Street. He commented that heavy traffic coming through George Street affected the health and safety of residents with the noise and fumes.

He requested that a public meeting be held to determine the interest to A Attachment divert heavy traffic through Ajax Road.

Mr Debenham also suggested that a flashing speed advisory sign should be installed at the start of George Street, to remind people of the 30 km speed limit.

It was agreed that the matters raised in the public forum would be added to the Action List.

2 APOLOGIES

There were no apologies.

3 CONFIRMATION OF AGENDA

Moved (Steve Walker/Cr Andrew Noone): that the Board

Confirms the agenda with the addition of an application for funding from the West Harbour Pony Club. The reason for urgency being the project commences prior to the next Board meeting.

Motion carried (CCB/2016/026)

4 DECLARATIONS OF INTEREST

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

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5 CONFIRMATION OF MINUTES Item 24 Item 5.1 CHALMERS COMMUNITY BOARD MEETING - 13 JULY 2016

Moved (Steve Walker/Ange McErlane): that the Board

Confirms the minutes, as amended, of the Chalmers Community Board meeting

held on 13 July 2016 as a correct record.

Motion carried (CCB/2016/027)

PART A REPORTS

6 NZTA - SHARED PATH UPDATE

Mr Simon Underwood and Mr Jason Forbes from New Zealand Transport Agency provided an update on the St Leonards to Port Chalmers shared path.

Mr Underwood advised that NZTA were working on finding ways to reduce costs and A Attachment refine options so they can progress to the detailed design stage, consult with the public and proceed to obtain consents. He advised that it is likely it would not commence until at least 2018

In response to a question the Board was advised that in order to obtain funding the full path needs to be completed all the way to Port Chalmers as this adheres to the required cost benefit analysis and that it was not possible to build only the section to Roseneath.

7 LIBRARY REPORT

In a report the Manager Customer Experience provided a summary of the activities of the Dunedin Public Libraries for the period 1 May to 30 July 2016.

A discussion took place on mobility parking and the Community Librarian advised that when there is a function in the Town Hall the mobility park outside the Library was often used. It was agreed that discussions take place in regards to installing an additional mobility park outside the library.

Moved (Steve Walker/Andrew Noone): that the Board

a) Notes the report

Motion carried (CCB/2016/028)

7 (B) PROJECT FUND APPLICATION

Consideration was given to an application for funding from the West Harbour Pony Club towards the purchase of formal club jerseys.

Moved (Trevor Johnson/Ange McErlane): that the Board

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a) Approve a grant of $500 for the West Harbour Pony Club.

Motion carried (CCB/2016/029) 24 Item

8 PARKING ISSUE - ROSENEATH

Raewynne Pedofski raised the issue of parking in District Road, noting a resident had

received a ticket for parking with two wheels on the footpath.

After discussion it was agreed that the matter be added to the Action List for discussion at the first working meeting of the new Board.

9 GOVERNANCE SUPPORT OFFICER'S REPORT

In a report from Civic the Governance Support Officer provided and update on activities relevant to the Board including:

a) Project Fund b) Rothesay News Advertisement A Attachment c) Coming into and vacation of Office d) Action List

Discussion took place on the items in the Action List. Members queried the proposal to plant the Centennial Garden with a permanent display as opposed to an annual display. It was agreed to determine what the criteria for deciding the site was suitable for a permanent display, and why the Board was not consulted. The Board requested to be involved in any design and that the garden should be tidied up prior to the commencement of the cruise ship season.

Cr Noone advised that the Urban Fire District By-law had lapsed and therefore was unable to be used to control gorse of private property. It was agreed that letters would be written to the property owners requesting that the gorse be removed, due to the risk to other properties.

Moved (Trevor Johnson/Raewynne Pedofski): that the Board

a) Notes the Governance Support Officer's Report

b) Renews its commitment to Rothesay News advertising for the next financial year at a cost of $116.70 per month.

c) Amends the Action List as appropriate.

Motion carried (CCB/2016/030)

10 BOARD REPRESENTATION AND OTHER RESPONSIBILITIES

Board members provided an update on various representative roles and other responsibilities:

a) Port Environment Liaison Committee

Angela McErlane advised that the meeting had been delayed until November.

b) Ravensdown Community Liaison Group

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Trevor Johnson advised as he had been away he did not have an update.

c) Keep Dunedin Beautiful 24 Item

The Chairperson advised that Clean Up week was coming up. It was noted that the previous co-ordinator used to send out details of events for the Rothesay news and this helped people become aware of activities.

d) Facebook

The Chairperson advised that he had now been made the administrator of the Board's Facebook.

e) Vision Port Chalmers

Peter Cole advised that a full meeting had been held. Ange McErlane had been confirmed as the Chairperson with himself as the Vice Chairperson. It had been suggested that an annual meeting of all the various groups and clubs in Port Chalmers be held to try and get everyone working in the same direction.

f) SH88 Liaison Group Attachment A Attachment

The Ward Councillor advised that the speed count results would be out in September with a meeting being held in October.

g) Funding Applications – Report Back

Raewynne Pedofski provided an update on the feedback forms that had been received.

Moved (Cr Andrew Noone/Trevor Johnson): that the Board

a) Notes the report.

Motion carried (CCB/2016/031)

11 ACKNOWLEDGEMENT OF RETIRING MEMBER - MEL AITKEN

Moved (Steve Walker/Trevor Johnson): that the Board

a) Records its sincere thanks to Mel Aitken for the loyal and conscientious service given to the City of Dunedin as a member of the Chalmers Community Board for the 6 year period 2010 to 2016.

b) Extends sincere appreciation for the services rendered and every good wish for the future.

Motion carried (CCB/2016/032)

12 CHAIRPERSON'S REPORT

The Chairperson provided an update on the following matters of interest:

a) Beach Street Rail Crossing – a meeting had been held between the Transport Department, Kiwi Rail, and himself and Peter Cole to discuss the issues regarding

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the rail crossing. A workshop is to be arranged between all parties to try and resolve the issue.

b) Sycamore Update – work had been started on removing the next group of 24 Item Sycamores and it would take approximately 4 weeks.

c) Trucks on Blueskin Road – a voluntary agreement had been made by the major logging companies to cease using Blueskin Road.

d) The Council had agreed to remove the gorse at Purakaunui.

e) Speeding on Boundary Road – he will be meeting with the Safety Team Leader (Hjarne Poulsen) to discuss the matter.

The Chairperson thanked the Board members for their support over the past 3 years. He expressed his appreciation of the support that he had received from Council staff and commented that he felt it was becoming easier to get results.

The Deputy Chairperson thanked Cr Noone for all his help over the years that he had been on the Chalmers Community Board.

Moved (Steve Walker/Trevor Johnson): that the Board

a) Notes the report. A Attachment

Motion carried (CCB/2016/033)

13 COUNCIL ACTIVITIES

The Ward Councillor advised that he had attend the LGNZ conference and one of the key themes was collaboration and making decision from grass roots up. He commented that he had enjoyed working with the Chalmers Community Board and urged members to continue to build relationships with Council staff.

Moved (Cr Andrew Noone/Trevor Johnson): that the Board a) Notes the report.

Motion carried (CCB/2016/034)

The meeting concluded at 7.26 pm.

...... …………………………………….. C H A I R P E R S O N C H I E F E X E C U T I V E

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25 Item

Saddle Hill Community Board

MINUTES

Unconfirmed Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Thursday 18 August 2016, commencing at 3.30 pm

PRESENT

Chairperson Scott Weatherall Deputy Chairperson Pam Jemmett Members Keith McFadyen John Moyle Leanne Stenhouse Jonathan Usher Cr Andrew Whiley

A Attachment IN ATTENDANCE John Christie (Director, Enterprise Dunedin), Mayor Dave Cull, Dr Sue Bidrose (Chief Executive Officer) and Hamish Black (Parks Operations Manager)

Governance Support Officer Lynne Adamson

1 PUBLIC FORUM

6 MAYOR AND CHIEF EXECUTIVE OFFICER TRIENNIUM ROUNDUP

Mayor Dave Cull and Dr Sue Bidrose (Chief Executive Officer) provided an overview on Council activities over the past triennium. They spoke of debt reduction; the low level of rates increases; Dunedin economy; the strategic framework; and future challenges including the future of local government and climate change.

The Mayor and Dr Bidrose thanked the Chair and Board for their service and proactiveness in the community over the past triennium. They specifically noted their thanks for the support provided in the June 2015 floods and the Saddle Hill fire in October 2015.

1.1 Public Forum

Serious Safety Issues on Morris Road, Fairfield

Susan Wyngaarden-Low addressed the meeting on the safety issues on Morris Road, Fairfield and advised that she had lived in Morris Road, Fairfield for the past twenty years.

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Mrs Wyngaarden-Low advised that she had contacted the Group Manager Transport with her concerns and now wanted to draw the Board’s attention to the 25 Item serious safety issues on Morris Road of which she tabled photographs in support

of her concerns.

Mrs Wyngaarden-Low commented that the area of road had slumped and deteriorated over the past two years and she was concerned about the safety

issues this posed for cyclists and walkers. Mrs Wyngaarden-Low advised that both sides of the road have slipped and in her opinion, it would continue to slip unless remedial action was urgently taken.

She further commented that when travelling from Fairfield to Mosgiel, the right hand side of the road had slipped to the white side line which did not allow enough room for a car and cyclist or walker to be on the road together. The result would be that the cyclist and walker would be forced into a half metre ditch.

Mrs Wyngaarden-Low expressed her fear that should the road be left in the current state of continuing to slip, there could be serious health and safety issues such as somebody breaking an ankle or a cyclist being knocked off their bike and

being seriously hurt or killed. A Attachment

Mrs Wyngaarden-Low responded to questions and advised that in her opinion the road was in such a poor condition that it needed to be removed and reinstated.

Chatbus Funding Application

Jonathan Usher declared an interest in the item and withdrew from the discussion.

Averil Pierce addressed the meeting in support of the funding application from Chatbus. She advised that the operation had started with one bus, one counsellor and three schools however they had quickly outgrown themselves and now had three buses, additional counsellors and serviced 16 schools including Big Rock and Fairfield schools.

Ms Pierce advised that there had been an increase in demand for the service this year and in response to a question on referrals, advised that 53% of students were self-referred; 25% referred by staff; 20% by parents and 2% by other means. She commented that New Zealand had one of the highest rates of youth suicide and child abuse in the world which showed that help and support was needed therefore a goal of Chatbus was to normalise counselling and let children know it was okay to ask for help.

Ms Pierce provided information on the type of concerns raised by children and commented on a sample case study.

In response to a question on funding, Ms Pierce advised about the grants they applied for. She commented that they had a number of funders who provided regular funding however they did not receive support from the government and they still had an urgent need for support. She commented the service cost approximately $5,000 per annum to provide Chatbus to a school for half a day per week.

Big Rock Netball Junior Funding Application

Scott Weatherall (Chairperson) declared an interest in the item and withdrew

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from discussion and the Deputy Chair (Pam Jemmett) assumed the Chair.

Leanne Stenhouse declared an interest in the item and withdrew from discussion. Item 25 Item

Ms Hale-Pauley addressed the meeting in support of the funding application from

Big Rock Netball Junior for new netball uniforms. Ms Hale-Pauley commented that it was the first year the school had a netball team which was under the school umbrella but run independently. She advised that it was hoped they would have two teams for the next season with the inclusion of boys which would

require additional uniforms. Ms Hale-Pauley advised that whilst the application was in the name of Big Rock Netball, the funding would need to be paid to Big Rock School.

There was a discussion on fundraising undertaken for the project and the ownership of the uniforms. Ms Hale-Pauley advised that the uniforms would be at the school however should they raise enough funding for personalised jackets or for any part of the uniform able to have the student’s names on, the uniform would become the property of the student.

Scott Weatherall assumed the Chair.

Attachment A Attachment 2 APOLOGIES There were no apologies.

3 CONFIRMATION OF AGENDA

Moved (Pam Jemmett/Chairperson Scott Weatherall): that the Board

a) Confirms the agenda with the following addition or alteration:

 That the Mayor and Chief Executive Officer’s Update be taken prior to the Public Forum.  That Item 14 be taken before Item 12 to allow Councillor Whiley to attend a prior commitment if required.  That John Moyle be added to Item 15 – Acknowledgement of Retiring Members. Motion carried (SHCB/2016/005)

4 DECLARATIONS OF INTEREST

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Jonathan Usher declared an interest in the Chatbus Trust funding application and Scott Weatherall and Leanne Stenhouse declared an interest in the Big Rock Netball Junior funding application.

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5 CONFIRMATION OF MINUTES Item 25 Item 5.1 SADDLE HILL COMMUNITY BOARD MEETING - 7 JULY 2016

Moved (Chairperson Scott Weatherall/ Leanne Stenhouse): that the Board

Confirms the public part of the minutes of the Saddle Hill Community Board

meeting held on 7 July 2016 as a correct record.

Motion carried (SHCB/2016/006)

PART A REPORTS

7 FUNDING APPLICATION - BIG ROCK NETBALL JNR

Scott Weatherall (Chairperson) and Leanne Stenhouse withdrew from this item and the Deputy Chair (Pam Jemmett) assumed the Chair.

Moved (John Moyle/Keith McFadyen): that the Board

Attachment A Attachment a) Uplifts the Big Rock Netball Jnr funding application from the table.

Motion carried (SHCB/2016/007)

There was a discussion on the application from Big Rock Netball Junior for funding to provide netball uniforms for students on the team. The Board agreed that the application did not fit the criteria set for funding applications therefore they were unable to fund the project.

The Board noted that the application was in the name of Big Rock Netball Junior yet the funding if approved, would be paid to Big Rock School which was also inconsistent with the criteria.

Moved (John Moyle/Keith McFadyen): that the Board a) Declines the funding application from Big Rock Netball Junior Motion carried (SHCB/2016/008).

The Chairperson (Scott Weatherall) assumed the Chair.

8 FUNDING APPLICATION - CHATBUS TRUST

Jonathan Usher withdrew from this item.

There was a discussion on the application from Chatbus Trust for funding towards the cost to provide the service.

The Board were very supportive and noted the achievements of Chatbus however they were unable to provide funding towards salaries as this was inconsistent with the criteria set for funding applications.

The Board agreed that they would provide funding towards counselling materials and running costs for the project.

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Moved (Pam Jemmett/ Leanne Stenhouse): that the Board

a) Approves a grant of $1,500 to Chatbus Trust towards the cost of 25 Item counselling materials and running costs.

Motion carried (SHCB/2016/009)

9 GOVERNANCE SUPPORT OFFICER'S REPORT

In a report from Civic, the Governance Support Officer (Lynne Adamson) provided an update on activities relevant to the Board including:

Project Fund

Community Cuppa and Conversation

Transport Update An updated report from the Group Manager Transport (Richard Saunders) was tabled. The report provided an update on Creamery Road; Brighton/Taieri Mouth; Morris Road, Fairfield and a summary of the drive around. It was agreed that the update would be incorporated into the Action list.

A Attachment There was a discussion on the Morris Road slippage and the Board expressed their concern with the safety issues and that the problem had reoccurred. They agreed that an urgent solution was required and it was appropriate for an updated report to be presented to the next Board meeting.

Parks Update The Parks Operations Manager (Hamish Black) was in attendance to provide an update on items relevant to the Board.

Mr Black advised that transport had assumed responsibility for the maintenance of parks and reserves sealed car parks with the parks team being responsible for gravel car parks. Transport would address the issues with the Walton Park carpark.

Mr Black advised that pricing had been sought for gravel car parks in the Board area including the Brighton Domain; Travis Memorial; Ocean View freedom camping; Braids Hill and smaller car parks by the beach. It was expected that these would be completed over the next few weeks.

There was a discussion on the Walton Park mural and Mr Usher advised that the Fairfield School pupils had approved option two. Mr Black commented that consent had been approved for option three however it would be updated for option two. He advised that he would obtain a timeline for the work to be completed and relay the information to the Chair.

Mr Usher left the meeting at 4.59 pm and returned at 5.03 pm.

There was a discussion on Walton Park and Mr Black advised that one of the walking tracks had been gravelled last March and it was anticipated that the remainder would be completed before the end of the year. He requested that the Board give consideration to getting suggestions and feedback on the naming of the tracks.

Mr Black advised that signage would be installed at the car park and then at each main entrance and agreed that the signs would reflect that a cycle helmet was compulsory.

Mr Black commented on the new parks and trees maintenance contracts and advised that City Care had been allocated the southern sector which included the Saddle Hill Community Board area and that he would bring representatives from City Care to the

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next meeting.

Mr Black commented on the spring renovation programme for sports fields which including priorities and forward planning. He discussed the Sunnyvale complex and 25 Item advise that he was confident there would be an improvement in the levels of service

provided. Mr Black sought feedback that the Board wanted to continue with the mixed recycling bins installed at the freedom camping site. The Board agreed that they would like the recycling continued and would like additional bins installed in places such as the

Brighton Domain if possible.

The Chair thanked Mr Black and his team for their work and support over the triennium.

Moved (Keith McFadyen/Jonathan Usher): that the Board

a) Notes the Governance Support Officer’s Report b) Approves Option 2 as the preferred design for the Walton Park mural. c) Amends the Action List as appropriate.

Motion carried (SHCB/2016/010)

Attachment A Attachment 10 ENTERPRISE DUNEDIN UPDATE

It was agreed that this item would be deferred until the new triennium.

11 BOARD UPDATES

Greater Green Island Community Network

Ms Stenhouse provided an update on the Greater Green Island Community Network. She advised that the survey results had shown that the residents supported the current work which included the push for a local playground; areas for youth; cafes and the Lilliput libraries.

Ms Stenhouse commented that the Lilliput Libraries were extremely popular and that whilst the Greater Community Network had funded them, there was an opportunity for the Board to support the project if they desired. There was a discussion on the location of the libraries and health and safety concerns were raised over the Scroggs Hill Road placement. The Board agreed that the funding could be addressed by the new Board.

Keep Dunedin Beautiful

Suggestions for locations for the Keep Dunedin Beautiful Clean Up Week was set for 12- 18 September had been placed on Facebook. The suggestion of the Kaikorai Estuary by the golf club had been the only one received.

There was a suggestion of sponsorship of a skip if local community organisations wanted to be involved and it was agreed that guidance would be sought from the Water and Waste Department prior to the booking. The Chair offered to liaise over the skip placement.

There was a discussion on the most suitable date and it was agreed that this would be investigated and agreed on by email.

Mr Usher commented that the challenge was to maintain membership for the Keep Dunedin Beautiful meetings as the 10.00 am meeting time on a Monday was difficult for

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many people. He advised that his recommendation to the new Board would be to establish if somebody was available to attend and if not, to identify a new method such as inviting the coordinator to a couple of meetings a year to enable communications with them. 25 Item

Moved (Keith McFadyen/Cr Andrew Whiley): that the Board

a) Approves the sponsorship of a skip from Otago Metals up to the value

of$250.00 for the purposes of the Keep Dunedin Beautiful Clean Up day with agreement from Water and Waste Services staff.

Motion carried (SHCB/2016/011)

14 COUNCIL UPDATE

Councillor Whiley provided an update on the 2GP and LGNZ Conference.

Councillor Whiley thanked the Chair and Board for their work over the past triennium and commented that he had thoroughly enjoyed serving on the Community Board and on the impact this had made to him as a Councillor. He hoped, should he be re-elected, that he would have the opportunity to serve another term on the Board. A Attachment

Councillor Whiley thanked Jonathan Usher and John Moyle for their work and wished them well for the future.

The Chair thanked Councillor Whiley for his contribution and positivity at the Council table on behalf of the Board.

Moved (Cr Andrew Whiley/Chairperson Scott Weatherall): that the Board

a) Notes the report from Councillor Whiley.

Motion carried (SHCB/2016/012)

Councillor Whiley left the meeting at 5.28 pm.

12 COMMUNITY PLAN

The Board held a workshop on the Community Plan prior to the meeting. They agreed that the plan be updated and submitted to the incoming Board for adoption.

Moved (John Moyle/Keith McFadyen): that the Board

a) Endorses the updated Community Plan and refers it to the incoming Saddle Hill Community Board for adoption following the election.

Motion carried (SHCB/2016/013)

13 CHAIRPERSON'S REPORT

A report from the Chairperson (Scott Weatherall) responded to matters of interest to the Board including:

 Brighton Footpath Meeting  Drive around with staff  Community Response Plans - the Chair advised that he planned to have the Community Response Plans updated prior to the end of the term and requested

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assistance from Board members.  Discretionary Fund – the Chair encouraged members to think of Board championed projects.  Youth Ambassador Award – the recipient of the 2015 Youth Ambassador Award, 25 Item Madeline Guthrie provided an update on her activities over the past year including

her trip to British Columbia, Canada with the New Zealand Secondary Students Choir. On the trip, she formed friendships with people from all around the world and was able to experience many diverse cultures embedded within choral singing. Madeline thanked the Board for their support which provided help towards

financing the cost of the trip.  Local Body Elections – the Chair wished those members re-standing all the best for the upcoming elections.  Thanks – the Chair thanked members for their work over the triennium. He thanked and acknowledged the support from their partner’s and families. The Chair also thanked Council staff for their support over the past three years.

a) The New Board – the Chair commented that the challenge for the new Board would be to take ownership and make a point of difference.

Moved (Chairperson Scott Weatherall/ Pam Jemmett): that the Board

a) Notes the Chairperson’s Report. Attachment A Attachment Motion carried (SHCB/2016/014)

Moved (Jonathan Usher/ Keith McFadyen): that the Board

a) Records its sincere thanks and appreciation to Scott Weatherall for his work and chairmanship over the triennium.

Motion carried (SHCB/2016/015)

15 ACKNOWLEDGEMENT OF RETIRING MEMBERS - JONATHAN USHER AND JOHN MOYLE

The Chair thanked Messrs Usher and Moyle for all their work over the past nine years of service to the Saddle Hill Community Board.

He commented that their community drive, commitment and enthusiasm had been invaluable.

The Chair wished them well for the future.

Moved (Chairperson Scott Weatherall/Member Keith McFadyen): that the Board

a) Records its sincere thanks to Jonathan Usher for the loyal and conscientious service given to the City of Dunedin as a member of the Saddle Hill Community Board for the 9 year period 2007 to 2016.

b) Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (SHCB/2016/016)

Moved (Chairperson Scott Weatherall/Keith McFadyen): that the Board a) Records its sincere thanks to John Moyle for the loyal and conscientious

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service given to the City of Dunedin as a member of the Saddle Hill Community Board for the 9 year period 2007 to 2016.

b) Extends its sincere appreciation for the services rendered and every good 25 Item

wish for the future.

Motion carried (SHCB/2016/017)

The meeting concluded at 5.42 pm.

......

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