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Indiana University Bloomington Media Preservation Survey a Report by Mike Casey

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Indiana University Bloomington Media Preservation Survey a Report by Mike Casey Indiana University Bloomington Media Preservation Survey A Report By Mike Casey Data Collection, Interpretation, and Analysis: Patrick Feaster Survey Planning and Design, Data Analysis: Mike Casey Survey Supervision and Editorial Contributions: Alan Burdette SURVEY TASK FORCE Julie Bobay, Associate Dean for Collection Development and Digital Publishing, Wells Library Alan Burdette, Director, Archives of Traditional Music and Director, EVIA Digital Archive Mike Casey, Associate Director for Recording Services, Archives of Traditional Music Stacy Kowalczyk, Associate Director for Projects and Services, Digital Library Program, Wells Library Brenda Nelson‐Strauss, Head of Collections/Technical Services, Archives of African American Music and Culture Barbara Truesdell, Assistant Director, Center for the Study of History and Memory CONSULTANTS David Francis, Former Chief, Motion Picture, Broadcasting and Recorded Sound Division, Library of Congress Dietrich Schüller, Director Emeritus, Vienna Phonogrammarchiv Chris Lacinak, President, AudioVisual Preservation Solutions (technical consultant) SPECIAL THANKS Project Guidance: Ruth Stone, Associate Vice Provost, Office of the Vice Provost for Research Mark Hood, Susan Hooyenga, Martha Harsanyi, Julie Bobay, Mary Huelsbeck, Rachael Stoeltje, Phil Ponella, Phil Sutton, J. Kevin Wright, and the staff of the participating survey units PHOTO CREDITS Patrick Feaster, Alan Burdette, and Mike Lee Table of Contents Foreword…………………………………………………………………………………………………………………….….i List of Tables .....................................................................................................................iv Executive Summary…………………………………..……………………………………………………..……………v 1 Introduction ....................................................................................................................1 2 Units with Media Holdings .............................................................................................5 2.1 Historical Overview...................................................................................................5 2.2 Overview of Units .....................................................................................................7 2.3 IUB Units Holding Audio, Video, and/or Film ...........................................................8 2.4 Unit Clusters ...........................................................................................................12 2.5 Distribution of Media Types in IUB Units ...............................................................14 2.6 Units with the Largest Holdings..............................................................................15 2.7 Units with the Largest Holdings by Media Type .....................................................17 2.8 Units with Largest Unique and Rare Holdings ........................................................20 2.9 Units with Born Digital Files....................................................................................23 3 Media Types and Formats ............................................................................................25 3.1 Introduction............................................................................................................25 3.2 Media Types ...........................................................................................................25 3.3 IUB Formats ............................................................................................................28 3.4 Physical Objects and Playback Times......................................................................31 4 Preservation Risk: Degradation and Obsolescence .....................................................33 4.1 Overview.................................................................................................................33 4.2 Audio ......................................................................................................................37 4.3 Video.......................................................................................................................49 4.4 Film .........................................................................................................................58 5 Research Value..............................................................................................................63 5.1 Overview.................................................................................................................63 5.2 General Research Value of Selected IUB Collections..............................................64 5.3 Examples of Research Value...................................................................................67 6 Reformatting.................................................................................................................75 6.1 Introduction............................................................................................................75 6.2 Backups...................................................................................................................75 6.3 Digitization..............................................................................................................76 7 Discovery, Use, and Growth .........................................................................................79 7.1 Discovery ................................................................................................................79 7.2 Use..........................................................................................................................81 7.3 Growth....................................................................................................................86 8 Storage ..........................................................................................................................88 8.1 Overview.................................................................................................................88 8.2 Media Storage at IUB..............................................................................................90 8.3 Problems and Risk ..................................................................................................91 9 Campus Resources ........................................................................................................93 9.1 Introduction............................................................................................................93 9.2 Media Preservation Expertise.................................................................................93 9.3 Digital Preservation Expertise.................................................................................94 9.4 Preservation Transfer Expertise .............................................................................94 9.5 Media Cataloging Expertise ....................................................................................96 9.6 Preservation Systems for Time‐Based Media.........................................................97 9.7 Technical Space ......................................................................................................97 9.8 Equipment ..............................................................................................................98 10 Conclusion: Campus Needs and Recommendations................................................101 10.1 Overview.............................................................................................................101 10.2 Needs Articulated by the Survey Task Force ......................................................101 10.3 Recommended Next Steps .................................................................................105 10.4 Opportunities .....................................................................................................107 Epilogue..........................................................................................................................108 Appendix A: Survey Methodology.................................................................................111 1. History ....................................................................................................................111 2. Data Collection .......................................................................................................111 3. Data Storage and Management..............................................................................113 4. Numbers .................................................................................................................113 5. Survey Questions....................................................................................................113 Foreword Indiana University‐‐by virtue of a special history, guided by the late Chancellor Herman Wells‐‐possesses a unique array of special collections of primary objects in the arts and humanities, ranging from wax cylinder sound recordings of Native American music to photographs of African American musicians in the post‐World War II period to the Kinsey Institute’s collection of artifacts associated with human sexuality. Special collections, understood inclusively, encompass material that is primary in nature and often unique. Formats range widely from paper to objects. These special collections are often curated outside of the general collections held by university libraries, though they may be part of the larger library. On the Bloomington campus, a great portion of these rich collections consist
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