Agenda

Wednesday, 26 May 2021 at 11:30AM

Council Chambers, 59-63 Huia Street, Taumarunui RUAPEHU DISTRICT COUNCIL

NOTICE OF MEETING

A MEETING OF RUAPEHU DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, 59-63 HUIA STREET, TAUMARUNUI ON WEDNESDAY, 26 MAY 2021, AT 11:30AM

Members

Mayor Don Cameron Deputy Mayor Karen Ngatai Taumarunui Ward Councillors Graeme Cosford Taumarunui Ward Adie Doyle Taumarunui Ward Robyn Gram Taumarunui Ward Vivienne Hoeta Waimarino-Waiouru Ward Lyn Neeson Ohura Ward Elijah Pue Waimarino-Waiouru Ward Murray Wilson National Park Ward Kim Wheeler Taumarunui Ward Rabbit Nottage Waimarino-Waiouru Ward Janelle Hinch Waimarino-Waiouru Ward

Clive Manley CHIEF EXECUTIVE

THE PUBLIC BUSINESS PART OF THE AGENDA IS LIVE STREAMED TO OUR FACEBOOK PAGE RUAPEHU DISTRICT COUNCIL

ORDER PAPER

A MEETING OF RUAPEHU DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, 59-63 HUIA STREET, TAUMARUNUI ON WEDNESDAY, 26 MAY 2021, AT 11.30AM

PUBLIC BUSINESS

Page 1 Apologies

2 Declarations of Interest: Notification from Elected Members of: 2.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; 2.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968

3 Public Forum: Temporary Suspension and Reinstatement of Standing 4 Orders

4 Confirmation of Minutes: 21 April 2021 5 - 11

5 Confirmation of LTP Hearings Minutes: 11 and 12 May 2021 12 - 17

6 Deputation: Foodstuffs – New World Taumarunui 18 - 19

7 Feedback from the Representation Review Consultation 20 - 28

8 Deliberations: Long Term Plan 2021-31 29 - 57

9 Gate on Okauaka Road 58 - 71

10 Document Signed and Sealed: 300 Taupo Road, Taumarunui 72 - 78

11 Changes in Three Waters Service Delivery – An Overview of Our 79 - 87 Journey

12 Annual Plan 2020/21 Financial Monitoring Report for the month ending 88 - 101 30 April 2021

13 Mayor’s Report: April 2021 102 - 104

14 Chief Executive’s Report: April 2021 105 - 157

15 Mayor, Deputy Mayor, Elected Members and Chief Executive’s Update (verbal reports)

PUBLIC EXCLUDED BUSINESS

16 Resolution to Exclude the Public for Consideration of Council Business 158 Please Note: The Reports attached to this Order Paper set out suggested resolutions only. These suggested resolutions do not represent Council policy until such time as they might be adopted by Council resolution. This Order Paper may be subject to amendment either by addition or withdrawal of items contained therein.

Ruapehu District Council – Public Business 26 May 2021 – Page 3 4

Report to: Council

Meeting Date: 26 May 2021

Subject: Public Forum: Temporary Suspension and Reinstatement of Standing Orders

Purpose of Report 1.1 The purpose of this report is to enable Council to temporarily suspend Standing Orders in their entirety to allow Members and the public to address Council.

Significance and Engagement 2.1 This Report does not trigger the Significance and Engagement Policy.

Public Forum Guidelines 3.1 Council has adopted the following Public Forum Guidelines: (a) Five minutes speaking time will apply to each speaker or group. (b) Members of the public wishing to speak must advise Council of the reasons and subject he/she wishes to address the Council a minimum of two clear working days prior to the meeting. (c) The Chairperson may refuse applications which are repetitious or offensive and may terminate a speaker in progress where the subject matter is disrespectful or offensive. (d) There are not to be criticisms of individual Council members or individual staff members. (e) The Public Forums are designed for people to speak about matters of interest to them to Council. It is not intended that people should be questioning Council members on these occasions. However, Council members may ask questions of speakers to clarify their statements.

Suggested Resolutions 1 That the report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received.

2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, Council temporarily suspends Standing Orders in their entirety to allow Members and the public to address Council.

Council received addresses as follows: …

RESOLVED

That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, Council reinstates Standing Orders in their entirety for consideration of the agenda.

Tasha Paladin GOVERNANCE OFFICER UNCONFIRMED 5 UNCONFIRMED

RUAPEHU DISTRICT COUNCIL

MINUTES

MEETING HELD AT THE COUNCIL CHAMBER, 59-63 HUIA STREET, TAUMARUNUI,ON WEDNESDAY 21 APRIL 2021, AT 11:30AM

PUBLIC BUSINESS

Present

Mayor Don Cameron Deputy Mayor Karen Ngatai Taumarunui Ward Councillors Graeme Cosford Taumarunui Ward Adie Doyle Taumarunui Ward Robyn Gram Taumarunui Ward Lyn Neeson Ohura Ward Elijah Pue Waimarino-Waiouru Ward Murray Wilson National Park Ward Kim Wheeler Taumarunui Ward Rabbit Nottage Waimarino-Waiouru Ward Janelle Hinch Waimarino-Waiouru Ward

Staff Clive Manley Chief Executive Alan Young Financial Controller Corporate Services Warren Furner Ruapehu Tourism Development Manager Peggy Veen Business Development and Relationship Manager Paul Wheatcroft Communications Manager Candice McNaught Team Leader Policy Vivita Matanimeke Policy Analyst Rebecca Van Orden Team Leader Community Property Julia Fincham Community Property Assets Officer Tasha Paladin Governance Officer

In attendance David Hammond Hammond Contracting Scott Young Kim Young & Sons Ltd David Boersen Property Investment Development Manager, Foodstuffs Aiyad Khan Owner/Operator New World Taumarunui

Ruapehu District Council – Public Business – 21 April 2021 Page 1 UNCONFIRMED 6 UNCONFIRMED

1 Apologies

Note: Cr Doyle left the meeting at 11:30AM and re-entered at 11:31AM

RESOLVED Moved: Cr Ngatai Seconded: Cr Pue

1 That the apologies from Cr Hoeta be accepted.

2 Declarations of Interest

No conflicts of interest were declared.

3 Public Forum: Temporary Suspension and Reinstatement of Standing Orders

Council temporarily suspended Standing Orders in their entirety to allow Members and the public to address Council.

RESOLVED Moved: Cr Cosford Seconded: Cr Neeson

1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received.

2 That pursuant to section 21(4) Schedule 7 of the Local Government Act 2002, Council temporarily suspends Standing Orders in their entirety to allow Members and the public to address Council.

Council received addresses as follows:  David Hammond and Scott Young, on behalf of: Kim Young & Sons, Sue Joe & Sons, AS Wilcox, Highline Produce, Taylor Produce, Radford Contracting, and Hammond Contracting expressed their concerns with the Mangateitei Over Bridge that serves as a main arterial route for the export of meat and produce to the rest of New Zealand. Messrs. Hammond and Young expressed that the reduction of weight restrictions and the installation of a camera was, in their view, not sufficient to solve the problem. They requested Mangateitei Over Bridge be placed as a priority over Ruapehu Over Bridge to be fixed or replaced as there is no alternate route available.

Note: Members were provided with a memorandum on the Waka Kotahi Potential Bridge Funding for information (Minute Attachment 1). Note: The Mayor, Chief Executive and Officers undertook to engage with Messrs. Hammond and Young to prepare a Deputation to take to Waka Kotahi NZ Transport Agency.

Deliberations: Long Term Plan 2021-31 Ruapehu District Council – Public1 Business – 21 April 2021 Page 2 UNCONFIRMED 7 UNCONFIRMED

RESOLVED Moved: Cr Doyle Seconded: Cr Ngatai

That, pursuant to Section 27 (4) Schedule 7 of the Local Government Act 2002, Council reinstates Standing Orders in their entirety for consideration of the Agenda.

4 Confirmation of Minutes: 7 April 2021

Note: Item L1: Late Agenda Item was taken before the following item in the Agenda

The Meeting adjourned for lunch at 12:18PM and reconvened at 1:00PM

RESOLVED Moved: Cr Doyle Seconded: Cr Neeson

That the minutes of the Ruapehu District Council meeting dated 7 April 2021 be confirmed as a true and correct record.

5 Self-imposed Council Debt Limits

In response to a request for information, Members were presented with a report on Council’s self-imposed debt limits in its Financial Prudence Benchmarks and Financial Strategy that are set out in the Long Term Plan 2021-31 Consultation Document. The Financial Controller Corporate Services spoke to the report and answered Members’ questions.

RESOLVED Moved: Cr Cosford Seconded: Cr Gram

1 That the report on Self-Imposed Council Debt Limits be received.

Cr Doyle requested his vote AGAINST the resolution be recorded.

Cr Doyle requested a report, containing easily read, clear and transparently formatted data, be made available to Members with the objective to keep members fully informed of Council’s Debt Levels before any decisions regarding the three waters be made.

Officers undertook to rework the report and return with the information requested at a future meeting of Council.

Ruapehu District Council – Public Business – 21 April 2021 Page 3 UNCONFIRMED 8 UNCONFIRMED

6 Policy Planning Work Schedule Overview

Members were presented with an update on the Policy Planning Team work schedule and priorities for 2021.

RESOLVED Moved: Cr Doyle Seconded: Cr Wheeler

1 That the Policy Planning Work Schedule report be received.

Cr Ngatai declared a conflict of interest in the following item and did not participate in discussion or voting.

7 Document Signed and Sealed

Members were presented with endorsement copies of documents signed under Seal by the Mayor and Chief Executive.

RESOLVED Moved: Cr Doyle Seconded: Cr Neeson

1 That the report on Documents Signed and Sealed be received.

2 That the action by the Mayor and Chief Executive in executing the following documents be approved:

Relocatable Owner: Evan Erstich Refundable Description: 11 Tumoana Street Bond Taumarunui Agreement

8 Mayor’s Report: March 2021

Members were informed of appointments and meetings undertaken by the Mayor during the month of March 2021. The Mayor spoke to this report and answered Members’ questions.

RESOLVED Moved: Cr Pue Seconded: Cr Doyle

1 That the Mayor’s Report: March 2021 be received.

Ruapehu District Council – Public Business – 21 April 2021 Page 4 UNCONFIRMED 9 UNCONFIRMED

9 Chief Executive’s Report: March 2021

Members were presented with a Management Summary of activities for discussion and informed of appointments and meetings undertaken by the Chief Executive during the month of March 2021. The Chief Executive spoke to this report and answered Members’ questions.

Cr Cosford requested a report on Social Housing that sets out the income and costs associated with the current model.

The Mayor requested that the Management comments referring to Te Ara Mangawhero Cycle Trail work stream be recorded as “on time and on budget” following Officer’s response to Members’ questions.

Cr Neeson requested that future references to the Ruapehu Whanganui Rural Support Trust record the full and correct name of the Trust.

Officers undertook to prepare a media release for next week to update the community with time frames on the water main diversion works.

Cr Wheeler requested a more personal approach to the businesses affected by the works.

RESOLVED Moved: Cr Doyle Seconded: Cr Wheeler

1 That the Chief Executive’s Report: March 2021 be received.

10 Mayor, Deputy Mayor, Chief Executive and Elected Members’ Reports (Verbal)

Members each gave verbal updates on recent and upcoming meetings, events and issues.

11 Resolution to Exclude the Public for Consideration of Council Business

Section 48 of the Local Government Official Information and Meetings Act 1987 gives the Council the right by resolution to exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the grounds contained within that Section.

RESOLVED Moved: Cr Doyle Seconded: Cr Pue

1 That the report on Resolution to Exclude the Public for Consideration of Council Business be received.

Ruapehu District Council – Public Business – 21 April 2021 Page 5 UNCONFIRMED 10 UNCONFIRMED

2 That the public is excluded from the following part of the proceedings of the meeting.

3 That the general subject of each matter to be discussed while the public is excluded, the reason for passing the resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Ground(s) Reason for passing this resolution in under S48(1) General Subject of each matter to be considered relation to each matter for passing this resolution C1: Parks and Reserves Section 17A Service Delivery Enable any local authority holding the 48(1)(a) Review information to carry on, without prejudice or disadvantage, negotiations (including C2: Confidential Briefing commercial and industrial negotiations). To maintain the effective conduct of C3: Council-only time (Officers Excluded) public affairs through the free and frank expressions of opinions by, or between, or to members of or officers or employees of any local authority, or any persons to whom Section 2(5) of the Local Government Official Information and Meetings Act 1987 applies, in the course of their duty. To protect the privacy of natural persons C4: Confirmation of Public-Excluded Minutes: 7 April The reason(s) for excluding the public 2021 is/are recorded in the Public Business Minutes of the meeting

1 This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982 as the case may require are listed above.

L1 Late Agenda Items

Note: The following item was taken before Item 4 in the Agenda

Aiyad Khan, owner/operator of New World Taumarunui, and David Boersen, Property Investment Development Manager of Foodstuffs presented to Members and sought approval to sublease the Taumarunui Athletic Rugby and Sports Club premises at Miriama Street.

RESOLVED Moved: Cr Cosford Seconded: Cr Doyle

1 That the Late Agenda Item – Deputation: Foodstuffs – New World Taumarunui report be considered during Public Business at this meeting dated 21 April 2021.

RESOLVED Moved: Cr Neeson

Ruapehu District Council – Public Business – 21 April 2021 Page 6 UNCONFIRMED 11 UNCONFIRMED

Seconded: Cr Ngatai

2 That the report on Late Agenda Item - Deputation: Foodstuffs – New World Taumarunui be received.

3 That the sublease of the Taumarunui Athletic Rugby and Sports Club premises to Foodstuffs North Island Limited be approved in principle.

4 That the approval in principle of the sublease of Taumarunui Athletic Rugby and Sports Club premises to Foodstuffs North Island Limited be notified to the Department of Conservation.

5 That the Department of Conservation be requested to notify the application.

6 That the existing lease of Taumarunui Athletic Rugby and Sports Club premises from Ruapehu District Council to Taumarunui Athletic Rugby and Sports Club Incorporated be altered to allow for the Taumarunui Athletic Rugby and Sports Club Incorporated to sublease the premises to Foodstuffs.

Cr Doyle proposed a further resolution

RESOLVED Moved: Cr Doyle Seconded: Cr Cosford

7 That this is recorded as a unanimous decision of Council

There being no further business, the meeting concluded at 3:12PM.

Dated at Taumarunui this 26th day of May, 2021.

Don Cameron, JP MAYOR

Ruapehu District Council – Public Business – 21 April 2021 Page 7 UNCONFIRMED 12 UNCONFIRMED

RUAPEHU DISTRICT COUNCIL

MINUTES

MEETING HELD IN THE COUNCIL CHAMBERS, HUIA STREET, TAUMARUNUI ON TUESDAY, 11 MAY 2021, AT 10:06AM AND, AYR STREET, OHAKUNE ON WEDNESDAY, 12 MAY 2021, AT 10:04AM AND, WAIMARINO BAPTIST CHURCH, SEDDON STREET, RAETIHI ON WEDNESDAY, 12 MAY 2021, AT 3:02PM

PUBLIC BUSINESS

Present

Mayor Don Cameron Deputy Mayor Karen Ngatai Taumarunui Ward Councillors Graeme Cosford Taumarunui Ward Adie Doyle Taumarunui Ward Robyn Gram Taumarunui Ward (Wednesday) Lyn Neeson Ohura Ward Elijah Pue Waimarino-Waiouru Ward Murray Wilson National Park Ward Kim Wheeler Taumarunui Ward Rabbit Nottage Waimarino-Waiouru Ward Janelle Hinch Waimarino-Waiouru Ward

Staff Clive Manley Chief Executive Warren Furner Executive Manager Infrastructure Aaron Pendergrast Executive Manager Risk & Project Controls Paul Wheatcroft Executive Manager Communications (Part) Candice McNaught Manager Policy and Strategy Paige Tutemahurangi Executive Officer (Part) Dean Hosking Manager Solid Waste Andrea Nicol Manager Land Transport Shona Spadotto Manager Customer Services Chris Fearon Management Accountant Helen Rowe Financial Accountant Julia Fincham Community Property Assets Officer Jo Tocker Senior Iwi Development Advisor (Part) Tessa Owens Executive Assistant Mayor & Chief Executive (Part) Tasha Paladin Governance Officer

1 Apologies

RESOLVED Moved: Cr Ngatai Seconded: Cr Neeson

1 That the apologies from Councillor Gram and Councillor Hoeta be accepted.

Ruapehu District Council – Public Business – 11 May 2021 and 12 May 2021 Page 1 UNCONFIRMED 13 UNCONFIRMED

2 Declarations of Interest

The following conflicts of interest were declared: • Councillor Wilson declared his membership of the National Park Community Board; • Councillor Hinch declared her presidency of Ohakune Inc. noting the Vice President and other active members were scheduled to speak in support of their personal submissions; • Councillor Doyle declared his membership of The Taumarunui High School and Community Trust.

3 Long Term Plan 2021-31 Hearings

Members considered a report providing a list of submitters who had indicated that they wished to speak in support of their submissions to Council’s Draft Long Term Plan 2021- 31.

Tim Leahy (Submission No. 094) spoke to his submission. Peter Till, Taumarunui High School and Community Trust (Submission No. 001) spoke to their submission. Peter Zimmer, National Park Community Board (Submission No. 099) spoke to their submission. Hannah May, Ruapehu Youth Council (Submission No. 143) spoke to their submission. Peter Zimmer (Submission No. 101) spoke to his submission. Stuart Shaw, Social Credit NZ (Submission No. 041) spoke to their submission and provide a handout (Minute Attachment 1).

Cr Doyle left the meeting at 11:45AM and re-entered at 11:48AM

James Bell (Submission No. 067) spoke to his submission. Simon O’Neill (Submission No. 100) spoke to his submission.

Cr Pue left the meeting at 12:24PM and re-entered at 12:27PM

Max Crockett and Marie Simpson, Kakahi Community Group Incorporated (Submission No. 046) spoke to their submission.

Cr Cosford left the meeting at 12:26PM and re-entered at 12:28PM

Brad Cassidy, Sport Manawatu (Submission No. 145) spoke to their submission via Zoom.

Cr Ngatai left the meeting at 12:48PM and re-entered at 12:50PM Murray Wilson (Submission No. 107) spoke to his submission.

The Meeting adjourned for lunch at 1:05PM and reconvened at 1:35PM

Ruapehu District Council – Public Business – 11 May 2021 and 12 May 2021 Page 2 UNCONFIRMED 14 UNCONFIRMED

Luke Pepper and Laura Jeffries, Federated Farmers (Submission No. 118) spoke to their submission. Peter Zimmer, LandSAR NZ (Submission No. 113) spoke to their submission.

The Meeting adjourned at 2:26PM and reconvened in Ohakune at 10:04AM on 12 May 2021

Dave Scott (Submission No. 027) spoke to his submission and provide a handout (Minute Attachment 2). Kirsten Aves (Submission No. 083) spoke to her submission. Lucy Tasker (Submission No. 054) spoke to her submission. Bill Nagle (Submission No. 104) spoke to his submission.

Cr Wilson left the meeting at 11:04AM and re-entered at 11:06AM

Cr Ngatai left the meeting at 11:18AM and re-entered at 11:20AM

Geoff Thorp, Lake Rotoaira Forest Trust (Submission No. 120) spoke to their submission. John (Luigi) Hotter (Submission No. 052) spoke to his submission. Christine Hickman (Submission No. 089) spoke to her submission.

Cr Neeson left the meeting at 12:07PM and re-entered at 12:09PM

Richard Milne (Submission No. 134) spoke to his submission. Jackie Egan and John Hura, NZ Forest Managers Ltd (Submission No. 095) spoke to their submission and provide a handout (Minute Attachment 3).

Cr Nottage left the meeting at 12:35PM and re-entered at 12:43PM

Fiona Kahukura Chase (Submission No. 127A) spoke to her submission.

The Meeting adjourned for lunch at 12:53PM and reconvened at 1:32PM

Note: Representation Review Hearings were taken before the Meeting adjourned at 1:58PM and reconvened in Raetihi at 3:02PM on 12 May 2021

Geoff Anderson (Submission No. 076) spoke to his submission. John Chapman (Submission No. 065) spoke to his submission. Donna Journeaux (Submission No. 141) spoke to her submission.

RESOLVED Moved: Cr Pue Seconded: Cr Wheeler

Ruapehu District Council – Public Business – 11 May 2021 and 12 May 2021 Page 3 UNCONFIRMED 15 UNCONFIRMED

1 That the Long Term Plan 2021-31 Hearings report be received.

2 That the late submissions from the following submitters be received: (a) Taumarunui – Ohura Youth Ambassadors (b) Stacey Faire (c) Sport Manawatu (d) Impact Collective Rangitīkei, Ruapehu, South Taranaki and Whanganui

3 That the verbal submissions from the following, as presented in support of their written submissions to Council’s Long Term Plan 2021-31, be noted and referred for consideration at the deliberations to be held on Wednesday 26 May 2021 at Taumarunui Chambers.

Submission Submitter Number 094 Tim Leahy 001 Taumarunui High School and Community Trust, Peter Till 099 National Park Community Board, Peter Zimmer 143 Ruapehu Youth Council, Hannah May 101 Peter Zimmer 041 Social Credit NZ, Stuart Shaw 067 James Bell 100 Simon O’Neill 046 Kakahi Community Group Incorporated, Max Crockett and Marie Simpson 145 Sport Manawatu, Brad Cassidy 107 Murray Wilson 118 Federated Farmers, Luke Pepper and Laura Jeffries 113 LandSAR NZ, Peter Zimmer

RESOLVED Moved: Cr Cosford Seconded: Cr Gram

4 That the verbal submissions from the following, as presented in support of their written submissions to Council’s Long Term Plan 2021-31, be noted and referred for consideration at the deliberations to be held on Wednesday 26 May 2021 at Taumarunui Chambers.

Submission Submitter Number 027 Dave Scott 083 Kirsten Aves 054 Lucy Tasker 104 Bill Nagle

Ruapehu District Council – Public Business – 11 May 2021 and 12 May 2021 Page 4 UNCONFIRMED 16 UNCONFIRMED

120 Lake Rotoaira Forest Trust, Geoff Thorp 052 John (Luigi) Hotter 089 Christine Hickman 095 Richard Milne 134 NZ Forest Managers Ltd, Jackie Egan and John Hura 127A Fiona Kahukura Chase 076 Geoff Anderson 065 John Chapman 141 Donna Journeaux

4 Representation Review Hearings

Members considered a report providing a list of submitters who had indicated that they wished to speak in support of their submissions on the Representation Review.

Note: There were no Representation Review Hearings taken before the Meeting adjourned at 2:26PM and reconvened in Ohakune at 10:04AM on 12 May 2021

John (Luigi) Hotter (Submission No. 021) spoke to his submission. Fiona Kahukura Chase (Submission No. 019) spoke to her submission.

RESOLVED Moved: Cr Pue Seconded: Cr Gram

1 That the Representation Review Hearings report be received.

2 That the late submissions from the following submitters be received: (a) Anthea Hatfield

3 That the verbal submissions from the following, as presented in support of their written submissions to Council’s Representation Review, be noted and referred for consideration at the deliberations to be held on Wednesday 26 May 2021 at Taumarunui Chambers.

Submission Submitter Number 021 John (Luigi) Hotter 019 Fiona Kahukura Chase

RESOLVED Moved: Cr Hinch Seconded: Cr Gram

Ruapehu District Council – Public Business – 11 May 2021 and 12 May 2021 Page 5 UNCONFIRMED 17 UNCONFIRMED

4 That the letters of support for Maori Wards from the following submitters be received: (a) Ngāti Rangi iwi (b) Ngāti Hauā iwi

There being no further business, the meeting concluded at 3:36PM.

Dated at Taumarunui this 26th day of May, 2021.

Don Cameron, JP MAYOR

Ruapehu District Council – Public Business – 11 May 2021 and 12 May 2021 Page 6 18

Report to: Council

Meeting Date: 26 May 2021

Subject: Deputation: Foodstuffs – Request for Approval for Sub-lease of Bowling Club for Parking

Purpose of Report 1.1 The purpose of this report is to advise Council that David Boersen, Property Investment Development Manager of Foodstuffs, will be in attendance to present to Members and seek approval of their request to sublease part of the Taumarunui Bowling Club premises for use as a carpark.

Significance and Engagement 2.1 Nothing in this report triggers the Significance and Engagement Policy

Background 3.1 Council received a deputation from Foodstuffs on 21 April 2021 and resolved the following:

1 That the Late Agenda Item – Deputation: Foodstuffs – New World Taumarunui report be considered during Public Business at this meeting dated 21 April 2021.

2 That the report on Late Agenda Item - Deputation: Foodstuffs – New World Taumarunui be received.

3 That the sublease of the Taumarunui Athletic Rugby and Sports Club premises to Foodstuffs North Island Limited be approved in principle.

4 That the approval in principle of the sublease of Taumarunui Athletic Rugby and Sports Club premises to Foodstuffs North Island Limited be notified to the Department of Conservation.

5 That the Department of Conservation be requested to notify the application.

6 That the existing lease of Taumarunui Athletic Rugby and Sports Club premises from Ruapehu District Council to Taumarunui Athletic Rugby and Sports Club Incorporated be altered to allow for the Taumarunui Athletic Rugby and Sports Club Incorporated to sublease the premises to Foodstuffs.

7 That this is recorded as a unanimous decision of Council

3.2 Foodstuffs has been working with Council officers to undertake the necessary requirements for a sublease.

3.3 On reviewing their proposal, Foodstuffs now seek to use part of the adjacent Bowling Club premises for use as a carpark. 19

Suggested Resolutions 1 That the report on Deputation: Foodstuffs – Request for approval for sub-lease of Bowling Club for Parking be received.

2 That the sublease of part of the Taumarunui Bowling Club premises for use as a carpark to Foodstuffs North Island Limited be approved in principle.

Julia Fincham TEAM LEADER – COMMUNITY PROPERTY

Email address for point of contact: [email protected]

Deputation: Foodstuffs – Foodstuffs: Request for approval for sub-lease of Bowling Club for Parking 2 20

Report to: Council

Meeting Date: 26 May 2021

Subject: Feedback from the Representation Review Consultation

Purpose of Report 1.1 The purpose of this report is to provide Council with the feedback from the Representation Review consultation held alongside the Long Term Plan.

Significance and Engagement, Social Impact 2.1 Significance and Engagement Engagement took place alongside consultation for the Long Term Plan 2021-31, as an opportunity to seek feedback from the community on how best to represent them.

2.2 Social Impact This report does not trigger the Social Policy.

Background 3.1 The consultation was requested to provide some pre engagement as Council forwards the Basis of Election Review.

3.2 Under the Local Electoral Act 2001 (LEA) Council is required to carry out a formal review of the Basis of Election for its electoral arrangements every six years.

3.3 A Basis of Election Review includes: (a) The electoral process; (b) Establishment of Māori Wards; (c) The establishment, removal or modification of Wards and Community Boards; (d) The number of electoral wards; (e) The names and boundaries of the Wards and the number of elected representatives.

3.4 The Electoral Process was resolved (26 August 2020) and council decided to stay with Single Transferable Vote as opposed to First Past the Post.

3.5 Council resolved Māori Wards on 28 October 2020.

3.6 Council now needs to consult on a preferred option for number of elected members, number and names of wards and on community boards in September.

3.7 A Time line is attached for this process (attachment 1). 21

Discussion 4.1 Council received 26 feedback forms over the Long Term Plan consultation period on the Representation Review, including one late submission.

4.2 15 people supported - Possible option 1. –“keep things as they are and add Māori ward councillors. The most straight forward option is to maintain the current ward boundaries and the 11 general ward councillors. This would see the addition of four Māori ward councillors who would be elected from one or more Māori wards”.

4.3 This was a majority (15 for option one, and 6 for option 2) support to keeping the council wards the same as current, and adding the Māori wards on to the current structure.

4.4 Community Boards were well supported by those who provided feedback. , with 21 out of the 24 who answered that question being in support of community boards.

How many Councillors should we Should we have Community have? Boards? Option 1 15 Option 2 6 Yes 21 No 3

4.5 There were 17 comments on Māori wards out of the 26 feedback forms received. There were also a number of other comments made on a variety of issues. These are attached (attachment 2).

4.6 A late submission from the chair, Te Kāhui o Paerangi on behalf of Ngāti Rangi iwi and their rūnanga expressing their support for the establishment of māori wards was received by Council (attachment 3).

Suggested Resolution(s) That the Feedback from the Representation Review Consultation report is received.

Candice McNaught TEAM LEADER POLICY PLANNING

Email address for point of contact: [email protected]

Attachment 1. Ruapehu District Council: Representation review timeline 2. Feedback Received 3. Late submission from Ngāti Rangi iwi

Feedback from the Representation Review Consultation 2 Attachment 22

Ruapehu District Council: Representation review timeline

Date Step Legislative requirement 22 March – 27 April Preliminary community consultation None 21 May Discussion with Ruapehu District None (alternative 29 May) Māori Council re Māori wards Elected members workshop to 9 June None consider options Ruapehu District Māori Council June – July None leads consultation on Māori wards Council considers initial 4 August None representation proposal 25 August Council approves initial proposal for Must resolve proposal to consultation allow public notification by 8 September (section 19M(1)) 31 August Public notification of initial proposal Notification within 14 days of and invitation for submissions resolution (Ruapehu Press) (section 19M(1)) 1 October Close of submissions on initial Closing date must be at least proposal 1 month after first public notification (section 19M(2)(d)) 11-15 October Hearings for submitters wishing to Must provide opportunity for be heard submitters to be heard (section 19M(3)(b)(1)) 27 October Council resolves final Must allow time for public representation proposal notification of final proposal within 6 weeks of close of submissions (section 19N(1)) 9 November Public notification of final proposal Must be within 6 weeks of and advice of right of close of submissions appeal/objection (section 19N(1)) 10 December Close of appeals/objections Must not be earlier than 1 month after public notification and not later than 20 December (section 19O(2) 17 December Appeals/objections forwarded to As soon as practicable but no LGC later than 15 January 2022 (section 19(Q)) Attachment 23

Feedback Received

Other Options or Comments Views on Maori Wards Any other Issues

Community Boards will only work if they effectively engage and advocate for the community. We see little of this happening at the moment so things need to change the way community boards are organised, but can see potential for them. Tangata Whenua should have more say in our district. The council and Iwi should be working together to provide a sustainable future for its people and residents, and believes that Maori will help in this process. Believes this is long time coming. Historically, crown has failed Maori, as Tangata Whenua we will make decision on use of Maori Land and use it to benefit its beneficiaries and to also contribute to local economy if viable. As long as we are all represented, white, brown, etc., and the environment is protected. Maori voice needs to be heard to allow our communities to Not enough Maori staff in RDC. Stop thrive. hiring people from out of Ruapehu. They not only take our jobs but also our houses. He matou te wa Maori council established in a new format and Taumarunui needs community committee. Really dislike Taumarunui revitalisation plan are rubbish playground on main road needs fencing. Add Taumarunui Board plus a Maori community Board Attachment 24

Other Options or Comments Views on Maori Wards Any other Issues

Add Taumarunui Community Board Keep Maori Council to support hapu reviews Make Taumarunui Ward Committee plus a Maori Committee Maori Board or Council that reflect and is able to exercise equal decision making and input into RDC Cut salaries of CEO and SNR management to Add Taumarunui/Ohura ward to be slashed community boards Plus one for Taumarunui/Ohura. Plus a Maori community Board. Fully support this, it is about time. Maori council change to become Maori community board People will argue as to why Maori candidates don’t go through (Kinton Rd)- We get no service from normal election, process as one cannot have tunnel vision Council, been told that it is a safety and must look at all races. Council is giving the opportunity to hazard. In addition we are not visible be part of Council. or recognised on the district map. Maori wards= Maori voice and that what our community All Councillors and RDC staff should needs. understand and follow T.O.W if they don’t, they should be fired. Community Boards- Taumarunui should have More korero and information needed to make an informed PLEASE bring in Te reo strategy a community board as well as the existing one decision however I am in favour of Maori wards. Just can’t where all staff (RDC) must complete decide which option is best with the information provided. basic Te Reo course, Tangata whenua classes and welcomed onto our local marae, perhaps a different marae every 6 months. Oppose Maori wards. Maori want representation on Council, they should stand for election like everyone else. Attachment 25

Other Options or Comments Views on Maori Wards Any other Issues

Community Boards- Waimarino- Waiouru Current council is well represented across ethnic lines, I don’t Boards are well represented across, seen the need to have Maori wards, The current Maori rural/urban/Maori home owners. Give them Councillors do a great job more delegated authority. Does not support the apartheid system of separate Maori Wards. Believes this is a divisive policy that separates people, and feels that this is something that is imposed against the wishes of majority of the population. If the change is forced, a solution will be seek to minimise the control that these councillors will have. Both options provided give Maori s presence of 28%, or over a quarter. This doesn’t seem representative of what we understand to be 12% of the population? The guidelines suggest that the representation should be within 10% of the population basis. In order for Council to properly fulfil its Treaty obligations, the Community Boards are necessary Maori Council needs to be reconstituted in a way that allows and should not be taken for granted. direct input of resolutions to Council. The Maori Councils Although on paper Ward committees Chair should be an ex official member of Council with voting make sense, community boards are and speaking rights. The full council’s agenda item should be unique in that they are accessible placed before Maori council for the perusal and input. Whilst and accountable. Community Boards the establishment of Maori Wards is significant first step in are more welcoming and in some enhancing Maori representation at a Council level, it does not cases less intimidating. Community completely fulfil council’s treaty obligations in terms of Boards also provides a training effective representation for Maori. It is only by enhancing the ground of sorts for future councillors. role and powers of the Maori Council that full participation by It gives them insight into the function all the districts iwi through the Council will be established. of Council.

I think Ward Committees would be a better We should have been able to vote on this. Because the district structure demographics not necessary. Attachment 26

Other Options or Comments Views on Maori Wards Any other Issues

Excellent Firmly against the establishment of Maori Wards. They believe that it will mean more Māori resistance to planes to upgrade Raetihi and possibly the whole district.

The Two Community Boards in Ruapehu have made valuable and positive contribution to the governance of our communities. Community boards are also useful in that they have their ear to the ground, and they are able to provide council with insight into what the community needs are. This has proved to be a success for National Park, who in the past put forward things like bilingual signage, climate change, calling on council to work towards electric vehicle fleets etc. Attachment 27

Ngā Waihua o Paerangi Trust (formerly Ngāti Rangi Trust) 1 Mountain Road, PO Box 195 Ohakune 4660, New Zealand

0800 N RANGI Office: +64 (0)6 385 9500 Email: [email protected] www.ngatirangi.com 11 Haratua (May) 2021

Don Cameron Mayor Ruapehu District Via email: [email protected]

Tēnā koe Don i ngā āhuatanga o te wā. Huri atu te pō, nau mai te ao!

On behalf of Ngāti Rangi iwi and our rūnanga, Te Kāhui o Paerangi, we would like to express our support for Māori wards on the Ruapehu District Council (Council).

You will know that Council and the Crown more generally has an obligation to iwi and hapū Māori as a Treaty partner. This partnership must operate in a way that gives expression to the Treaty through equitable consideration and representation of iwi and Māori at the decision- making table. The Treaty guaranteed us this right and for far too long, successive governments have not upheld this obligation.

Council and indeed other councils across the motu have an opportunity to put this right by establishing Māori wards. We understand that you have made this decision already and we congratulate you in doing so. While the number of Māori councillors has not been determined, in our view the Council should look to equal numbers of Māori and general ward Councillors, which will go some way towards reflecting the Treaty partnership.

Of course, there is still further work to do in relation to giving expression to the partnership between Council and the iwi and hapū of Ngāti Rangi. As you know, Ngāti Rangi has chosen not to participate in the Ruapehu District Māori Council since it was established. The main reason for this is due to the fact that the Māori Council has fewer rights than that of full Council, and therefore we find it to be tokenistic in its nature. We accept, however, that other iwi in the district have supported the Māori Council as it is currently, and that it has served its purpose since it was established.

We believe this is a timely opportunity for Council to consider how we can give effect to the partnership between it and Ngāti Rangi. I’m sure you will agree that this is long overdue.

The Ngāti Rangi Claims Settlement Act 2019 and our deed of settlement Rukutia te Mana create fresh obligations for how Council (and others) must engage with Ngāti Rangi in relation to our rohe and it is timely for us to come together to chart a new course together. Attachment 28

Don, we have appreciated your willingness to engage with us. We are pleased with the prospect of bringing Māori wards to our district and look forward to continuing the conversation about the Council’s partnership with Ngāti Rangi.

Ngā mihi nui ki a koe, nā

Whetu Moataane Chair, Te Kāhui o Paerangi 29

Report to: Council

Meeting Date: 26 May 2021

Subject: Deliberations: Long Term Plan 2021-31

Purpose of Report 1.1 The purpose of this report is to present an analysis of submissions and community feedback to the Long Term Plan 2021-31 (LTP) for Council Deliberation.

Significance and Engagement, Social Impact 2.1 Council has undertaken the Special Consultative Procedure (SCP) for the Long Term Plan 2021-31 (see Background). Deliberations are part of the SCP.

Background 3.1 OVERALL COMMUNITY ENGAGEMENT CONSULTATION PROCESS

3.1.1 Council adopted the Engagement Strategy for the Long Term Plan 2021-31 at the 5 August 2020 Council meeting.

3.1.2 LTP pre engagement ran from August to Late November 2020. Consultation Engagement for the Long Term Plan (LTP) ran from 26 March until 26 April 2021.

3.2 PRE ENGAGEMENT

3.2.1 Long Term Plan pre-engagement consisted of six community hui held in Ohakune, Ohura, Raetihi, Taumarunui, National Park and Owhango. They were held over the months of August to November 2020.

3.2.2 The Chief Executive (CE), Mayor, Elected Members and staff updated attendees on key activities of Council, Covid-19 recovery and targeted community issues in a conversational and flexible mode, whilst taking questions and being responsive to unique community issues and concerns.

3.2.3 The LTP was socialised at the community hui - what it is, and how it informs what Council plan to do for the next ten years. Community members could add issues and concerns to be considered as part of the LTP planning process for consideration by Elected Members.

3.2.4 Specific Stakeholder pre-engagement was also held through formal and informal meetings, such as meet and greet situations, township drop-ins and through email outreach. Engagement occurred with Federated Farmers, Women’s Refuge, Taumarunui Youth and Community Trust, Waituhi Business Centre, Recruitment Ruapehu, Real Estate agencies, Enterprising Taumarunui Inc, phone and internet providers, Waikato District Health Board, Age Concern and other businesses across the region. Over 200 out-reach emails where sent to those who had requested contact on key Council engagements at previous community hui.

Deliberations: Long Term Plan 2021-31 1 30

3.2.5 Throughout the pre engagement process, social media channels were used extensively with over 20 “what’s on your mind” posts introducing and familiarising the public with the LTP process and asking for ideas, issues and inputs over May, June and July. An additional 40 posts went out over July to October advertising community hui. Each post had a reach of between 800 and 1000, meaning the specific post appeared and was viewed on the Facebook newsfeed of the aforementioned number and facilitated over 250 engagements through the form of a comment, like or share. Social media comments have been included as appropriate to inform the LTP planning process.

3.2.6 Throughout the community hui, stakeholder and online engagement over 196 unique issues and ideas for the LTP planning process were raised.

3.2.7 All ideas and issues raised throughout the LTP pre-engagement have been fed into the LTP planning through either a business as usual approach, the RFS process, into specific activity teams to inform their planning, through Pride of Place funding and to Elected Members through the Outcome and Issues Workshop on 4 November 2020.

3.2.8 Specific Community hui with Māori were held at Pipiriki, Raetihi and Kauriki Marae. Robust discussions on representation and issues relative to their respective hapu took place.

3.3 LTP COMMUNITY ENGAGEMENT – CONSULTATION

3.3.1 In alignment with the Engagement Strategy adopted by Council in 2020 consultation has been intentionally responsive to community need throughout the LTP engagement cycle.

3.3.2 The community engagement approach was also framed to ensure outreach into key remote communities with consultation document drops off points arranged, mail outs and conversations undertaken as needed with community organisations.

3.3.3 Schools were also kept informed as key connection points in remote communities.

3.3.4 Key stakeholder relationship meetings took also place. This included but was not limited to: (a) Formal stakeholder meetings e.g. Federated Farmers, Non-government Organisations, District Health Boards and real estate agencies. (b) Business and community groups drop in’s. (c) Community visits. (d) Email campaign – regular updates, meeting notifications, meeting follow up per geographic and stakeholder groups e.g., education, real estate agents, communities, and submission processes. (e) Newsletters were sent to approximately 500 people three times (pre meeting, meeting updates with consultation materials and post meeting update on submissions process. across the campaign cycle). (f) Facebook campaign on key issues – over 30 posts (excluding events) across the key LTP issues on the RDC and community pages. (g) Key target ratepayers were notified of possible rate impacts to allow them time to write submissions

3.3.5 To ensure outreach to non-resident rate payers and those that could not attend physical meetings, all seven face to face meetings held across the District were live streamed on Facebook. In addition, there was a mail out to non-resident ratepayers which outlined key issues and online sources and avenues to access additional LTP materials and the submission process.

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3.3.6 Physical meetings were held and live streamed via Facebook in:

Location Public Online Key Community Issues Meeting views Attendance

National park 2 610 Affordability of NP plan, timing of non-commercial visitor rate increase

Ohura 8 425 Water, Forestry Targeted Rate, maintain & retain community assets

Waiouru 5 1200 Salt and parking issues at playground, cost of housing winter workers, rate levels

Taumarunui 23 1500 Rates, impact of forestry on roading, toilet and playground upgrades in central Taumarunui, housing, improving conversation, consultation and collaboration with Maori

Raetihi 14 692 Forestry, options for three waters, housing, need for banking services/ hub

Owhango 17 736 Climate change, Council’s carbon footprint, securing clean drinking water, Communications around water notices, fresh water monitoring for swimming

Ohakune 11 390 Effect of short term stays properties, community poverty, water consumption monitoring/ three waters, lack of employee housing

3.3.7 Live streamed meetings were monitored and online questions feedback in to the LTP consultation hui, which guided by a presentation was conversational and responsive in nature. Comments on live streams and LTP related posts have been feedback into the consultation process.

3.3.8 Captioning was also utilised at some meetings to include reach to those with hearing difficulties.

3.4 90 submissions were received via the website.

3.5 MEDIA ENGAGEMENT

3.5.1 The consultation was supported by advertising in local papers and local radio stations.

3.6 STAFF ENGAGEMENT

3.6.1 An all staff meeting was held via zoom to guide staff on the submission process and key issues.

3.7 ENGAGEMENT WITH MĀORI

3.7.1 Marae based hui were valuable in the pre engagement process as this demonstrated the importance of needing to participate alongside the community in the formal process of Long Term Plan consultation.

3.7.2 Council also ensured Māori organisations and their respective representatives had access to the consultation documents, supporting materials and information about the submission process and options.

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3.8 YOUTH ENGAGEMENT

3.8.1 Youth engagement was conducted through Ruapehu Youth Council, more specifically the Taumarunui – Ohura Youth Ambassadors (TOYA) as the Waimarino – Waiouru Youth Ambassadors did not hold their first meeting until after consultation closed. Youth engagement in planning is a gap that TOYA asked be improved in their submission.

3.9 DELIBERATION WORKSHOP

3.9.1 Council held a deliberation workshop on 19 May 2021. This workshop allowed Elected Members an opportunity to discuss all feedback received through the official consultation phase of the LTP. The following discussion reflects the outcomes from the workshop.

Discussion 4.1 SUBMISSIONS AND HEARINGS

4.1.1 148 submissions were received, out of which 106 were completed via the feedback form (handwritten or electronic) and 42 were written submissions.

4.1.2 A late submission from Impact Collect (attachment 1) was received after formal consultation. It has been analysed along with all the submissions and is included in 4.3 below as well as in the resolution table of this report.

4.1.3 26 people spoke to their submissions; 13 in Taumarunui on 11 May 2021, 10 in Ohakune on 12 May 2021 and three in Raetihi on 12 May 2021.

4.2 CONSULTATION ISSUES Each of the consultation questions and the submission analysis is set out below. The green box indicates Council’s preferred option and the blue box(es) are other options discussed in the Consultation Document (CD). Council did not indicate a preference in the “yes or no” questions listed in section five of the CD feedback form.

4.2.1 Water, Debt & Our Pace of Investment

How should council manage 3 waters program given the new national compliance requirements? Option 1 Option 2 No option given Maintain accelerated 3 waters Undertake maintenance and work programme to meet new renewals on three waters legislated water standards infrastructure only as required, within five years only fast track if the Government funds it 69 40 39

4.2.1.1 46% of submissions support Councils preferred option, which was to maintain current pace of the 3 waters program to meet new legislative water standards that is anticipated to come into force within the next five years. Whilst 27% of submitters supported option two and 26% did not provide an option.

4.2.1.2 Those in support of Councils preferred option cited that they believe that Infrastructure is Councils main priority, therefore Council should continue its work in the three waters space.

Deliberations: Long Term Plan 2021-31 4 33

4.2.1.3 Because water is essential, some submitters felt that Council must prioritise the three waters work program. They were concerned about the impact that deteriorating water infrastructure would have on water quality.

4.2.1.4 One submitter wrote that they believe that since Central Government was going to proceed with the three waters reform program anyway, it would be appropriate to maintain the service only if; (a) The new authority has a completely different approach and / or priority, thus some capital works undertaken by RDC could be a waste of money. (b) The new authority would pay for the infrastructure upgrade through separate direct charge. They were concerned that rate payers might end up paying twice, first to RDC and second to the new authority.

4.2.1.5 Most submitters who chose option two cited that they believe that since the new water standards will be imposed by Central Government, then Government should pay for it. Whilst another submitter wrote they are not fond of the idea of intergenerational equity as a reason for borrowing (debt) money to fund capital projects.

4.2.1.6 One submitter explained that it is unlikely RDC will be able to account costs of upgrading the three waters activities given the size of our ratepayer base, therefore Central Government should pay for it.

4.2.1.7 There were concerns about the risk that Council may be left with a huge debt if government do not take over the districts three waters program. People were hesitant to support this work without any assurance from Central Government that the three waters program will be taken over by them.

4.2.1.8 Hearings (a) One speaker reiterated the point that council needed to do more work in raising public awareness around the three water reform. They believe that in order to have an informative and effective public discourse about the three waters reform, people need to understand it first. (b) Another speaker highlighted the flooding risks in Totara Crescent caused by poor water infrastructure. Council needs to be aware of this because it has the potential to damage people’s houses and risk water quality in the future. (c) One speaker wanted clarification on what governments plans are around asset ownership. This speaker was concerned about the potential privatisation of the three waters program once it is nationalised. His research found that similar processes were unsuccessful overseas, and he is doubtful about the success of this proposed move.

4.2.1.9 Management Recommendations That Council proceed with the preferred option of maintaining an accelerated three waters work programme to meet new legislated water standards within five years.

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4.2.2 Town Revitalisation

How much should we budget for township revitalisation?

Option 1 Option 2 Option 3 No option given

Increase our level of Slow down township Do Nothing investment in revitilisation (and township revitilisation possibly reduce to $11mand fund the budgets)? major projects within the first five years of the LTP?

94 15 07 32

4.2.2.1 Most submitters highly value town revitalisation work. 63% of submissions supported Councils preferred option to increase Councils level of investment. They acknowledge the potential economic and social benefits it brings to the District and are open to expanding this opportunity further in the future. 21% of submitters did not provide an option.

4.2.2.2 An overwhelming number of written submissions were in support of the idea of increasing the Ohakune town revitalisation allocated funds. Many believe that as the Districts main tourist center, Ohakune has the potential to grow the district with the right investment.

4.2.2.3 The same group also believe that the funds allocated for Raetihi, specifically for the hub would better spent in Ohakune.

4.2.2.4 Residents of Rangataua felt Council has overlooked their community. As a growing community, they believe that Council should support them in expanding services and facilities in their community.

4.2.2.5 Many submissions contained specific ideas for town revitalisation projects. These ideas are valuable for each of the towns when they consider their town revitalisation projects, however given that the question Council was seeking feedback on was about the budget for town revitalisation, all of the project ideas have been compiled below in 4.3 of this report.

4.2.2.6 Hearings (a) Two submitters spoke against the town revitalisation funds allocated to Raetihi, they believe those funds would be better spent in Ohakune where there is more potential for growth. (b) One of the speakers was asked by Council whether she supports the proposal of building a community hub in Raetihi, she clarified that she does not support the idea of a community hub that is used for administration activities. However, she does support a self-sustaining, revenue generating facility that would contribute to connecting Raetihi and Ohakune better. (c) Several speakers came to speak in support of allocating funds towards revitalising Rangataua. They reiterated the points about Rangataua as a growing community and that they wished to create a safe play area for their children by the town hall. The speakers were unaware of the Pride of Place fund, and they were advised by Council to put together a plan and approach council with a proposal. (d) Several speakers spoke in support of establishing a cycle way that connects Raetihi and Ohakune. (e) Several speakers were happy to see that Raetihi were getting the boost it needed from the town revitalisation projects. One speaker said they it was long overdue.

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The same speaker was also concerned about the gang and drug problem, they suggested increasing police presence in town. (f) Other submitters believed that town revitalisation needed to be about more than beautifying town spaces. They feel it should all be about installing economic growth and creating jobs, thereby creating lively atmospheres and thriving communities. (g) One submitter would like to see the Taumarunui town revitalisation projects halted and any new plan be developed by māori, they also believe that revitalisation in Taumarunui and Raetihi is solely for tourists and not for permanent residents.

4.2.2.7 Management Comments Many of the submissions about town revitalisation projects that are presented to Council could be considered through the Pride of Place Scheme.

4.2.2.8 Management Recommendations That Council proceed with the preferred option of increasing the level of investment in township revitalisation to $11mand fund the major projects within the first five years of the LTP.

4.2.3 Council-Māori Engagement

How should Council fund Māori Engagement?

Option 1 Option 2 No option given

Fund Māori capacity to engage Develop a special rate to fund with Council via Relationship the development of Maori Agreements with contributions Capacity? from Government?

87 12 49

4.2.3.1 58% of submissions support Councils preferred option to Fund Māori capacity to engage with Council via relationship agreements with contributions from Central Government.

4.2.3.2 A lot of submitters expressed their support for Councils move to invest into developing an effective working relationship with Māori.

4.2.3.3 In the case where Council are not able to obtain central government funding for this work, one submitter wrote that they would like to see a provision made within Councils budget as this is an important function of Local Government.

4.2.3.4 Others felt that Government should fund Māori engagement because in their view it only benefits a ‘specific’ group of people. Others suggested that a targeted rate would be more appropriate.

4.2.3.5 Other written submissions were focused on what Māori Representation should look like. These submissions are valuable, it gives insight into the opportunities available and the interest present in the District. However, given that the question Council was seeking feedback on was about the funding mechanism for Māori engagement, all of the Māori representation feedback has been compiled for use in the Māori Representation deliberation report.

4.2.3.7 Hearings One submitter felt there has been a lack of engagement with te iwi māori in regards to the LTP. They feel Māori should be at the forefront of planning and projects and that council missed the mark with their māori engagement question by focusing on dollars. They also

Deliberations: Long Term Plan 2021-31 7 36

reiterated that Ruapehu District cannot thrive if Māori did not thrive and would like to see a co-designed LTP.

4.2.3.6 Management Comments Council held two pre engagement hui at Marae in the development of the LTP. Both hui were well attended. Management acknowledges the work to be done in māori development and meaningful engagement and feels that the question on how best to fund this moving forward was appropriate.

4.2.3.7 Management Recommendations That Council proceed with the preferred option of funding Māori capacity to engage with Council via Relationship Agreements with contributions from Government.

4.2.4 Council’s Role in Addressing Housing Issues

What should Council do to address the housing crisis in the district?

Option 1 Option2 Option 3 Option 4 No options given

Council Establishing a Council Acts as a Do Nothing facilitates, Community co-owner/guarantor advocate and Housing Provider with builders of partners with (CHP) social and others. affordable housing on Council land.

83 09 12 03 41

4.2.4.1 56% of submissions were in support of Councils preferred option which is for Council to facilitate, advocate and partner with other organisations to provide the District with housing.

4.2.4.2 One submitter who supported Councils preferred option wrote that Council should maintain its position as facilitators, rather than become providers as it allows them to be flexible.

4.2.4.3 Another reason why people supported Councils preferred option is because they believe it is not Council responsibility to be a housing provider.

4.2.2.4 Other issues that were brought up include the following; (a) Some felt that Council should do something to discourage non-residents from buying up and or renting houses. (b) There is strong support for Maori voices to be prioritized in this work, as it is Maori who are disproportionately over-represented in poor housing statistics. (c) Some saw opportunity for alternative forms of housing as a solution such as tiny homes. There was a call for Council to investigate the possibility of creating zones to facilitate the construction of tiny homes in communities like National Park. (d) The youth felt that there needed to be diverse housing options that consider different tenants other than families. They were interested in houses that were suitable for young people who were looking to be independent for the first time. Something like a single or two bedrooms flat would be ideal. (e) Quality of houses was another issue that was repeatedly brought up. There was concern about unhealthy houses.

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4.2.4.5 Hearings (a) All speakers that spoke on housing agreed that housing is an issue, and that they want Council to be aware of the unique challenges that exist in housing in their areas of the District. (b) One speaker was concerned about the threat housing development might pose on reserves. (c) Another speaker cautioned Council to be careful about its role in housing. They encourage council to maintain their role as facilitators and to avoid getting caught up in the “sticky business of property management”.

4.2.4.6 Management Recommendations That Council facilitates, advocates and partners with others as well as establishes a Community Housing Provider (CHP) (combination of option one and two).

4.2.5 Short Term Visitor Accommodation Rate

Do you support increasing the Short-Term Visitor Accommodation Rate from $200 to $300 per year? Option 1 Option 2 No option provided Yes No

74 31 44

4.2.5.1 50% of submissions support the idea of increasing the Short-Term Visitor Accommodation Rate from $200 to $300 dollars.

4.2.5.2 Some view this targeted rate as part of the solution to the housing crisis. Their reason being that by increasing short term accommodation rate, land lords would be forced to put their property on the long-term rental market or sell.

4.2.5.3 Others felt that the accommodation rate should be more expensive, as they did not see the owners of these properties as part of the community rather that they are reaping of benefits provided by General rate payers.

4.2.5.4 Motel/Hotel business owners support increasing the accommodation rate, they felt that Council should do more to support local business who are being undercut by online accommodation services like Airbnb, Holiday Houses, Booking.com etc.

4.2.5.5 Those who are against increasing the short-term accommodation said they could not afford it. They also felt that their property provided the district with an essential service. They believe that increasing the short-term rate would force them to take their property off the market, which would negatively impact the local tourist industry.

4.2.5.6 Prior to consultation, letters were sent to rate payers notifying them about the proposed increases of short term visitor accommodation rates. Council received approximately over a hundred calls from property owners who were vehemently against the rate rise whilst others notified council that they were no longer operating short term accommodations.

4.2.5.6 Hearings One submitter felt that Council could be at risk charging the short term visitor accommodation rate as they feel it is a breach of the building code and felt that the fee acknowledges that these homes are compliant. They also wondered what research Council has conducted in terms of the amount of people sleeping at these homes.

4.2.5.7 Management Recommendations That Council increase the Short Term Visitor Accommodation rate from $200 to $300pa.

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4.2.6 Land Transport Forestry Targeted Rate

Do you support increasing the Land Transport Forestry Rate from 200% to 400%? Option 1 Option 2 No option provided Yes No

83 21 44

4.2.6.1 56% of submissions were in favour of the idea of increasing the Land Forestry Rate from 200% to 400%.

4.2.6.2 Those who were in favour of the increase believe that heavy forestry trucks damage local roads, therefore forestry companies should pay.

4.2.6.3 One submitter noted that they support Councils intent to develop a fairer rating system to more closely match the level of rates paid by a ratepayer to the benefits provided from each activity, provided this process transparent and fair.

4.2.6.4 Most of the submissions against the proposed increase are from Forestry companies. In their view, the target rate is a blunt instrument that is arbitrarily applied.

4.2.6.5 There were requests from several submitters to obtain information that council used to model rates increase on.

4.2.6.6 They believe that Council did not considered things like harvesting cycle, other heavy vehicles that use the roads from other sectors, and the impact of carbon forestry farms.

4.2.6.7 Under the proposal, carbon forestry farms are treated the same as commercial farms, but since these trees are not harvested, they would not use the road.

4.2.6.8 One submitter wrote that the proposal does not reflect the actual relationship between land use and road use – They believe the LTP oversimplifies the relationship between land use and road use. It does not reconsider that majority of the rotation (28 years of a 30-year rotation) for a production forest there is minimal use of roading network.

4.2.6.9 One submitter urged council to consider that a large proportion of forests within the Ruapehu District are located adjacent to State Highways meaning that harvesting operations within these forests have no impact at all on local roads.

4.2.6.10 In addition, forestry is not the only industry in the RDC catchment area. There needs to be recognition of the increasing use of other heavy vehicle road users’ i.e bulk cartage, agriculture. Stock trucks, roading and infrastructure vehicles such as metal cars.

4.2.6.11 Hearings Several speakers from different Forestry organisation’s spoke against the targeted rate. They believe council has not taken into consideration other factors such as woodlots, harvest cycles and other heavy vehicles. One speaker acknowledged that they were consulted by Council on the rate increase, but they feel that the proposed rating system is inadequate and Council should review the way forestry blocks are rated.

4.2.6.12 Management Comments Council staff have heard the requests from the forestry industry to work together to investigate other options of paying towards road maintenance and improvements and are open to engagement.

4.2.6.12 Management Recommendations

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That Council increase the Land Transport Forestry Targeted rate from 200% to 400%.

4.2.7 Warm your Whare- New Opt in Targeted Rate

Do you support Council establishing an opt in scheme to support home insulation? Option 1 Option 2 No option provided Yes No

70 31 47

4.2.7.1 47% of submitters support the Warm your Whare target rate.

4.2.7.2 Supporters of the scheme believe that healthy homes is a necessity and they were glad to see Council take an active role in providing that for the community.

4.2.7.3 One submitter called it a good idea for those who want to be part of the Warm your Whare scheme.

4.2.7.4 Those against the scheme wondered whether it was Councils responsibility.

4.2.7.5 With one submitter stating that home owners should pay for their insulation because it their responsibility. This view highlights a common misconception about how the ‘Opt-in’ scheme works.

4.2.7.6 Hearings No one spoke in support or against the inclusion of this rate into Councils Revenue and Financing Policy.

4.2.7.7 Management Recommendations That Council includes the Warm your Whare targeted rate into the Revenue and Financing Policy.

4.2.8 Shop Verandah Replacement- New Opt In Targeted Rate

Do you support Council establishing an opt in scheme to support Property owners to bring shop verandas up to earthquake code and beautify them at the same time? Option 1 Option 2 No option provided Yes No

70 31 47

4.2.8.1 47% of submitters support the opt in scheme to support Property owners to bring their shop verandas up to earthquake code and beautify them at the same time, whilst 31% of submitters did not provide an option.

4.2.8.2 Most people agree that there is value in this work as it contributes to the larger effort of developing towns to help local business flourish.

4.2.8.3 One submitter wrote that they would like to see verandah fund used to create not only safe buildings but also synergy between store fronts and towns. It was suggested that the store fronts should have a consistent theme that ties the town together.

4.2.8.4 Hearings

Deliberations: Long Term Plan 2021-31 11 40

One submission was heard in terms of the verandah upgrade. They supported the rate but asked Council that they look into new and exciting ways of completing the upgrade while still maintain the character of the buildings.

4.2.8.5 Management Recommendations That Council includes the opt in targeted rate for verandahs in the Revenue and Financing Policy.

4.2.9 Environmental Resilience Rate- New Target Rate

Do you support Council establishing an Environmental Resilience (targeted) Rate to pay for meeting the requirements of Government Environment Policy? Option 1 Option 2 No option provided Yes No

45 52 51

4.2.9.1 30% of submitters were in support of this target rate, whilst 35% of submitters were not.

4.2.9.2 34% submitters did not provide a preference on this question.

4.2.9.3 One submitter cited they were against the proposed environmental targeted rate as they feel that rate payers already pay rates for other environmental policies that Council does not uphold.

4.2.9.4 Another submitter wrote that Council should concentrate on improving infrastructure instead.

4.2.9.5 Those who support the targeted rate believe that climate change is an important issue, and the District should prepare to address it in the future.

4.2.9.6 They believe that if Council adopts this targeted rate, then Council must ensure they consult with key groups to make certain that people are aware of how the environmental resilience rate will work.

4.2.9.7 One submitter wrote that they support the Environmental Resilience Targated Rate as long as it is capped.

4.2.9.8 Those who voted not in favour of the Environmental Resilience Targeted Rate cited that they believe it is Central Government’s responsibility.

4.2.9.9 Hearings No one spoke in support or against the inclusion of this rate into Councils Revenue and Financing Policy.

4.2.9.10 Management Comments Currently Council staff have no requirement to use the proposed Environmental Targeted Rate, however with increasing pressures from Central Government and no resourcing accompanying said pressures, this rate will allow Council to fund such activities if and when required.

4.2.9.11 Management Recommendations That Council includes the Environmental targeted rate into the Revenue and Financing Policy.

4.2.10 Changes to the Definition of a Separately Used and Inhabited Portion (SUIP)

Deliberations: Long Term Plan 2021-31 12 41

Do you support Councils amendment to the definition of what constitutes a Separately Used and Inhabited Portion (SUIP) for rating purpose? Option 1 Option 2 No option provided Yes No

54 42 51

4.2.10.1 36% submitters support the idea of Council to amend the definition of what constitutes a SUIP.

4.2.10.2 Several submitters felt that the definition of SUIP is unclear, and Council need to do a better job at raising public awareness around this.

4.2.10.3 One submitter wrote that they agree with the SUIP definition change, but only if it is for commercial gain or income purposes, otherwise Council should be aware that not all sleep out are rented out therefore these properties should not be charged.

4.2.10.4 Another submitter believes that rates are too high for permanent residents, and that Council should consider the cost on retirees.

4.2.10.5 One submitter said that rates should be based on the number of bathroom or bedroom on total property

4.2.10.6 Hearings No one spoke in support or against the inclusion of this rate into Councils Revenue and Financing Policy.

4.2.10.7 Management Comments While consultation was taking place, Council also sought legal advice on it Funding Impact Statement. Council has received recommended wording changes from Simpson Grierson to the “Definition of Separately Used or Inhabited Part of a Rating Unit” section of the Funding Impact Statement. These changes are very minor.

4.2.10.8 Management Recommendations That Council makes the recommended changes to its definition of a Separately Used and Inhabited Portion (SUIP).

4.2.11 New Rate Remission Policy: UAGC (Uniform Annual General Charge)

Do you support the new rate remission proposal for properties that have more than one SUIP which is unused or only used, as the extension of the main house as an extra bedroom? Option 1 Option 2 No option provided Yes No

48 41 59

4.2.11.1 32% of submitters supported the idea of a new rate remission proposal for properties that have more than one SUIP which is unused or only used as an extension of the main house as an extra bedroom. Whilst 27% of submitters said no and 39% of submitters opted to not provide an option.

4.2.11.2 Supporters of the new rate remission proposal welcome the change, they believe that this would provide relief for farmers who own houses that are not in use and that they are not planning to sell.

Deliberations: Long Term Plan 2021-31 13 42

4.2.11.3 One submitter suggested that Council should limit the UAGC to a maximum proportion of the property valuation.

4.2.11.4 While still expressing support, one submitter wrote that they think that the benchmarking provided by Council in the Consultation Document and the supporting documents could be improved to include breakdowns of the specific rating contributions. They believe that this increased transparency would allow ratepayers to get a better understanding of how rates are distributed throughout the district.

4.2.11.5The same submitter also thinks that it is important to clearly report UAGC percentage in the consultation document and the supporting documents. This would allow ratepayers to see how close to the legislative maximum the UAGC is, and therefore how committed the Council is to reducing reliance on the capital value based general rate and how fair the rating system is consequently

4.2.11.6 Hearings No one spoke in support or against the inclusion of the rate remission proposal for properties that have more than one SUIP which is unused or only used, as the extension of the main house as an extra bedroom.

4.2.11.7 Management Comments While a small majority of submitters who chose an option, agreed with the proposal, most submitters did not comment or choose an option. The percentage of the UAGC will be disclosed in future plans.

4.2.11.8 Management Recommendations Management recommends that Council does not adopt the proposed Rate Remission Policy: UAGC (Uniform Annual General Charge) and that Council investigates other options.

Deliberations: Long Term Plan 2021-31 14 43

4.3 SUBMISSIONS ON ISSUES OTHER THAN THE BIG ISSUES RAISED IN THE CD

4.3.1 The following table contains issues raised and the suggested treatment of those issues.

Submission Issue / topic Management comment / recommendation No

001 1 Taumarunui high school is requesting funding from Council to go 1 Decision to be made by elected Members towards upgrading their indoor pool. Extra $10k per annum. 002 1 Walk and cycle track from Raetihi to Ohakune (complete in stages 1 $50K per annum has been included over 10 years in the LTP. 2 Would prefer work to be outsourced to local contractors, only if the Longer time frame than submission would like. price and reliability are guaranteed 2 Needs to be looked at in procurement plan for contract. 3 Build (re-new) the Mangawhero river bridge high enough above river to 3 Noted. avoid floods 4 Noted. 4 Mangawhero road to be updated (graded) 5 $50K per annum has been included over 10 years in the LTP. 5 Expand north side of Mangawhero River Road Longer time frame than submission would like. 6 Construct a hiking and biking trail to be more or less 1.5m wide and 1 6 $50K per annum has been included over 10 years in the LTP. meter away from the main road. Longer time frame than submission would like. 7 Check for accuracy of fence line along the road from Ohakune to 7 $50K per annum has been included over 10 years in the LTP. Raetihi Longer time frame than submission would like. 8 New culvert along the road between Ohakune and Raetihi, this would 8 $50K per annum has been included over 10 years in the LTP. address obstacles to the bike trail Longer time frame than submission would like. 9 Cut trees/bushes, additional digging, additional soil, new fence line. 9 $50K per annum has been included over 10 years in the LTP. Moving power poles Longer time frame than submission would like. 10 Road signs, road painting 10 $50K per annum has been included over 10 years in the LTP. Longer time frame than submission would like. 003 1 Seeking funding to the Le Quesnoy Museum & Visitor Project as part 1 Decision to be made by Elected Members pf the LTP process 004 1 Seeking funding ($5000) to assist with the delivery of the New Zealand 1 Decision to be made by Council Chinese Language Week being held on 26 September to 2 October 2021. 005 1 Hikumutu Road - footpath from Victory bridge to the end of the 70km 1 Can be included in footpath development budget, staged over a zone. number of years. 2 Adult physical activity items added to walkways and playgrounds. 2 Ongoing accessible walkway development aims to increase use Make these destinations for everybody. by all of community. Taumarunui playground includes wheelchair accessible equipment but future development will also consider opportunities to include people of all abilities and ages. 006 1 Requesting a programmed sewerage connection and reticulation for 1 No existing sewerage reticulation in the area, this would be a village on the main highway - Raurimu to Manunui. Get permission significant cost and requires consents from Horizons Regional from NZ Rail to run the pipeline alongside the rail. Council and iwi consultation.

Deliberations: Long Term Plan 2021-31 15 44

Submission Issue / topic Management comment / recommendation No

2 Sealing of roads in or adjacent to villages where there is a dust hazard 2 Urban road sealing included in Long Term plan. Rural or lifestyle - Otapouri road road is not included due to lack of subsidy.

011 1 The council should demand that they represent their people and the 1 No comment required recent government proposal to shift the decision of water fluoridation to DHB's or the director general of health removed peoples informed consent to receive a medical service. The water is in the Ruapehu district has no fluoride in it and I wish it to remain that way until we as a district decide otherwise 014 1 Council should consider paving completely and maintaining the top of 1 Council maintains the full extent of the road reserve for Ohakune the Mountain Road to get to Turoa. Considering you support all cycling Mountain Road. Outside this area is National Park, administered activities you should think about road safety on a bike and that bit after by Department of Conservation. Council is constructing an off the toll bar isn't safe at all. On the long term plan there isn't anything in road cycle trail down OMR, with funding from both Council and regard of how we attract more tourists in town, there is no plan to MBIE. improve access to the district e.g. fast train from big cities to Oakune, an airport or anything of that nature. 030 1 Council should join with paint companies (special purchases) to 1. Suggest investigating murals as Youth Council project. Painting promote revitalisation of towns and buildings contractors generally have existing arrangement with paint suppliers and have access to special rates. 039 1 Rangataua is not recognised in the LTP, would like to see this change 1 Noted in the future because Rangataua is growing as more families are 2 Noted settling there. 3 Several options for council owned land available in Rangataua 2 Village residents are assumed to be able to share the facilities of for development of a community playground. Community Ohakune but there is no public transport connection and both roads consultation would be required to decide on site. Funds could be are not safe for bicycles. Would like to see this be improved. provided from a combination of Pride of Place funding, submitting 3 Would like to see play areas for children and families, a playground to external funding and use of some of $57,200 district wide adjacent to the Town Hall would contribute to the development of a playground equipment budget allocated in Y1 of LTP. There are community hub. also six residential endowment sections in Rangataua which 4 Council to investigate business opportunities for Rangataua such as a Council has been advised by a solicitor could be sold, but that Dark Sky Reserve to provide alternative and sustainable activities for any funds from the sale of the land must be reinvested into visitors. Rangataua Township to progress its development. Advice from 5 Council to provide amenity plantings in the village to break up the local realtors had the sections at a market value of between ever-increasing density of housing. As part of this, council could 95,000-$209,000 per section (depending on which section). One develop a plan me instead booklet o house owners in the village are of these sections could be sold to fund a playground encouraged to use native plants. The booklet should be based on the development. botanical surveys of Rangataua Forest and Mangaehuehue Scenic 4 Council could investigate Dark Sky Reserve. Reserve Council to address the many plants used currently in the 5 Development of Reserve into playground could be start for this. village that are environmental weeds. Additional areas could be looked at in future. Information for

16 45

Submission Issue / topic Management comment / recommendation No

planting could be co project with council, Horizons, Enviro schools and iwi. May already exist 042 1 Revitalisation of township centre- information community board centre, 1 Pride of place funding Historical Panels (ORRIS is currently working on this), Owhango town 2 Council has a small annual fund to seal urban roads. Kakahi and sign (good addition to the soon to be In place information panels) Owhango are on the list 2 Roads- seal all village centre roads/streets, and upgrade rural roads 3 No existing sewerage reticulation in the area, this would be a 3 Sewage scheme- similar system to Pio Pio township could be significant cost and requires consents from Horizons Regional appropriate for Owhango Council and iwi consultation 4 Electric Vehicle charging station in the village centre 4 At present, EV infrastructure is encouraged to be provided by 5 Dangerous tree plan- trees of concern within Owhango township be commercial premises or through Electricity / Lines providers logged in a plan 5 There is an existing process the submitter may be unaware of. 6 Better promotion of Owhango village through Council, often gets Tree budget is currently provided annually. Process is to phone omitted as a listed surrounding township in the Ruapehu District. council with details of trees of concern. Request for Service will 7 Reduce speed limit through the village section of SH4, currently be logged and Council staff will do initial assessment of tree and 70kph- it needs to be reduced further, Council to keep this 'road if necessary have arborist do an assessment or full report. Tree speeds of concern' collectively with transit. will go on Tree Programme and be included in report to National 8 Maintain recycle / reuse station- imperative this is kept for rubbish Park Community Board to seek approval to carry out necessary disposal and for environmental reasons. Need Rubbish notice signage work. On approval work will be prioritised according to budget in and around the reserve e.g. 'Don’t litter, take your rubbish home' available. 9 upgrade water supply / storage. Better communication of Boil Water 6 Noted notices or anything else of that nature. Facebook notices do not reach 7 Council will continue to advocate for this as Waka Kotahi reviews everyone. speeds on State Highway 4. 10 Develop transport link servicing local villages so that residents with 8 No plan for closure of Owhango Transfer station. Signage on driving restrictions due to age or medical reasons can stay in their own council parks need to be discussed with property team. home / communities but have means to attend appointments on a 9 Council is working on a coordinated response across regular basis. communities to deal with boiled water notices 10 PT funding is not funded in LTP as it's a regional council responsibility. However, Council is supporting request for fully funded PT for ski fields in winter and if successful, will leverage to expand to some shopping bus type services 046 1 Request advice and assistance on the provision of a permanent public 1 Apply to Council Hall Fund and seek external funding options toilet facility in Kakahi. KCGI members have recently obtained advice, (eg. TIF Funding). Could use part of $150,000 seed funding for plans and a quotation for the alteration and upgrade of the Kakahi Hall toilets available as a carry forward in current financial year. toilet which could possibly be made available to public by way of an external door. 050 1 Look after and invest in the quality of the district and align with national 1 Elected Member decision sustainable tourism goals, and present a high quality offering that 2 Noted appeals to both international and domestic visitors via Destination 3 Decision of Elected Members

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Submission Issue / topic Management comment / recommendation No

Management Plans. 2 Recognise that the environmental assets of the district are critical to tourism success and make a commitment to maintaining, enhancing and restoring these assets. 3 Work with Ruapehu DC and other local authorities to seek introduction of the Regional Tourism Fund. 053 1 Implement a cat overpopulation plan 1 Council has no legislative obligations to enforce this, however, Council does have a cat trap for hire . 054, 055, 1 Rangataua needs to be recognised in RDC planned documents. It is 1 Several options for council owned land available in Rangataua for 080, 081, regard as a dormitory for Turoa ski field. More families are settling in development of a community playground. Community consultation 083, 104, Rangataua and it is time for change that is not recognised in RDC would be required to decide on site. Funds could be provided from planned documents. a combination of Pride of Place funding, submitting to external 122 2 Rangataua misses out on normal public facilities. Residents are funding and use of some of $57,200 district wide playground assumed to be able to share the facilities with Ohakune but there is no equipment budget allocated in Y1 of LTP. There are also six public transport connection and both roads are 100km/h roads that are residential endowment sections in Rangataua which Council has not safe for bicycles, especially children on bicycles. been advised by a solicitor could be sold, but that any funds from 3 Town revitalisation-Rangataua needs play areas for children and the sale of the land must be reinvested into Rangataua township to families. A playground adjacent to the town hall would contribute to the progress its development. Advice from local realtors had the development of a community hub. This area could also include a sections at a market value of between 95,000-$209,000 per community garden, fruit trees and an educational native planting area. section (depending on which section). One of these sections could Would like Council to consult with parents in the village and develop a be sold to fund a playground development. playground. Would like Council to investigate business opportunities Rangataua residents encouraged to work together to put a plan for Rangataua such as Dark Sky Reserve to provide alternative and together for the development of Rangataua. Projects can be sustainable activities for visitors. applied to through Pride of Place funding. 4 Council’s role in Housing-Council to provide amenity plantings in the 2 Same as above village to break up the ever-increasing density of housing. Currently 3 Council could investigate Dark Sky Reserve. Development of Rangataua is verify flat without much planting, creating less lawn to Reserve into playground could be start for this. Additional areas need mowing by Council. could be looked at in future. 5 Council to develop a 'Plant me Instead' booklet to encourage the use 4 Part of revitalisation plans of native plants. Further, Council to ensure reserve area is set aside to 5&6 Information for planting could be co project with council, provide for the future population of my village. Horizons, Enviro schools and iwi. May already exist. 6 Council to address many plants used currently in the village that are 7 Part of revitalisation plan environmental weeds, and apply pressure for the railway land to be cleared of weeds too. 7 Would like to see more support from Council for cycle trails in and out of the Rangataua area. This is needed since there are no public transport systems available to residents and the highways are dangerous for anyone cycling.

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Submission Issue / topic Management comment / recommendation No

1 Seal metal roads 1 Urban road sealing included in Long Term plan. Rural or lifestyle road is not included due to lack of traffic volumes and availability of subsidy from Govt. 075 1 Seeks endorsement of the Waikato Arts Navigator strategy and a 1 Council staff are applying to creative NZ for a 30k grant to create commitment to work with Creative Waikato on developing an Arts an Arts strategy for the district, if successful could partner Action Plan for the Ruapehu District alongside Creative Waikato to create. 2 Seeks Commitment of $10,000 per annum to develop an Arts Action 2 Decision of Elected Members Plan and ongoing engagement in the implementation of the Waikato Arts Navigator. 082 1 Would like Council to seriously consider upgrading and heating the 1 Funding to progress feasibility study will be sought in July to Raetihi pools to enable the extension of the swimming season from the demonstrate options for developing both Raetihi and Ohakune current 3 to 4 months to all year round by finding ways for a cost pools, which a business plan can then be developed efficient, effective environmental and sustainable heating solution within the existing Raetihi Pools complex. 084 1 RDC to consider the construction of a pedestrian bridge attached to or 1 Will advocate with NZTA, Waka Kotahi adjacent to the road bridge on SH49 between old station Rd and Ayr St. Our office is near Old Station Rd near SH 4 and in recent years there has been an increase in number of pedestrians and cyclist, and the bridge is not suited to withstand this increase in use. 093 1 Thinks we need to create one hub service in the South & not spread 1 Elected Members decision our resource across Raetihi Ohakune & Waiouru with a little bit here 2 Funding to progress feasibility study will be sought in July to that cost considerable amounts to run which could be better spent on demonstrate options for developing both Raetihi and Ohakune one area facility. pools, which a business plan can then be developed 2 Ohakune swimming pools is a facility that needs to come into the level of a tourist attraction and amazing community facility anchoring its self to the carrot park. 097 1 To reduce carbon emissions, most of which from transport, council 1 Council will support this endeavour. should start an overnight train with the capacity to link Taumarunui, National Park, Ohakune along with other towns along the main train line. Government needs to overhaul the current KiwiRail structure to reflect the changing environment and the need to reduce emissions. The support of the District Council is crucial in this endeavour. 098 1 Council should avoid picking up new projects and just focus on Decision of Elected Members existing projects. 099 1 Housing- Proposes RDC develop high density housing in the National 1 CE will provide update Park Ward (National Park Village, Raurimu or Owhango) suitable for 2 PT funding is not funded in LTP as it's a regional council

19 48

Submission Issue / topic Management comment / recommendation No

couples and small couples. Leases may be fixed term (up to 2-3 responsibility. However, Council is supporting request for fully years) to encourage tenants, once settled into employment and the funded PT for ski fields in winter and if successful, will leverage district, to acquire their own homes. Unlike current RDC social housing to expand to some shopping bus type services programmes, this provides potential for a well-managed development to offer a reasonable ROI to the Council. 2 Access to effective, timely transport service is a problem for National Park residents. With a higher older population, residents depend on public transport, it is a barrier to them accessing health services and other essentials in town. 101 1 Public Transport System- Propose to investigate and trial a public 1 PT funding is not funded in LTP as it's a regional council transport system between National Park- Owhango and Taumarunui. responsibility. However, Council is supporting request for fully And potentially a similar service between Waiouru, Raetihi and funded PT for ski fields in winter and if successful, will leverage Ohakune. The main purpose is for those without own transport to be to expand to some shopping bus type services able to access public service, medical services and shopping. 2 Decision of Elected Members 2 Establish a vision and destination plan for Taumarunui. Ohakune and 3 Events Strategy still to be developed Raetihi to become the southern gateway to the mountains and river. 4 Can advocate in this area 3 Create events that attract people to visit and stay. 5 Need to understand bike washing facility as. 4 RDC help facilitate the further spread of fibre from communities into 6 This Freedom camping facility needs community consultation and adjacent areas. an understanding of what this would involve. 5 Include Owhango in town revitalisation, Wi-Fi hotspot by public toilet, 7 Noted, consultation and engagement would need to take place improve bike washing facility next to public toilet. as well as a feasibility study. 6 Possibility for freedom camping facility at the Owhango Domain. 8 Noted, consultation and engagement would need to take place 7 Look after already established assets such as sunshine track, Te Peka as well as a feasibility study. Reserve track – these have potential to be bike tracks 8 Develop a ridge walk around Taumarunui and a looped river walk 9 Council decision. 9 Leave no trace campaign. Is Council still interested in this? 10 Urban road sealing included in Long Term plan. Rural or lifestyle 10 Develop a plan to seal metal roads road is not included due to lack of traffic volumes and availability of subsidy from Govt. High capital cost of sealing would not be countered by reduced maintenance costs.

102 1 Whare ora and home quality standards - Data suggests there is more 1 Update from CE. mould in rented (59%) than owned homes (44%). Programmes such 2 Council open to discussion as Whare Ora (Waikato's Heathy Housing Programme) can assist whanau and families to improve the quality of housing. Home quality measures such as Homestar and Homefit create a benchmark of housing quality across the region. There is an opportunity for greater use of such systems in the Waikato and we encourage RDC to

20 49

Submission Issue / topic Management comment / recommendation No

advocate for this via its housing proposal. 2 Transport - Waikato DHB would like to discuss with local iwi and Council about further improvements of the transportation service between Taumarunui and Hamilton daily health bus between Taumarunui Hospital and Waikato hospital.

107 1 Council to investigate ways to protect and maintain dark sky, as this an 1 Would require direction from opportunity to provide people with clear sight of stars and night sky. Councillors/community/management to integrate this and change Council to think about how artificial lights disrupts the world’s District Plan. Understand it is difficult to implement in an urban ecosystem. area. Need to know if this is something community wants. Was not included in National Park community plan. Infrastructure lighting costs may not be subsidised by Waka Kotahi so may be increase in costs to community / ratepayer. 108 1 Plan to focus on and revitalise retail areas of CBD in Ohakune. 1 Work continues in terms of attracting new business to the district. Concerned about the range and quality of retail shops in the district, would like to see council incentivise new retail businesses to come and start up in the district. 111 1 Encourages RDC to ensure it has allocated sufficient resources for 1 Responsibility for NPS-FM lies with Regional Council limited three water infrastructure in the context of the NPS- FM 2020. impact on Ruapehu Council at this stage 2 Encourage RDC to invest in improved active transport facilities within 2 Noted settlements to facilitate mode-shift where possible. Horizons supports 3 Noted. Work has begun in this area and is progressing. measures to enable adequate maintenance of the local road network during forestry harvesting activities, acknowledging the impact these activities can have on the quality, safety and efficiency of the road network. However, they encourages RDC to consider options for movement of log freight by rail to reduce the impacts of the wider network and reduce carbon emissions in line with the direction of Government and the draft Regional Land Transport Plan 2021-2031. 3 Climate Change- Pleased to see RDC are in the process of prioritising climate change. Encourage RDC to consider the provision made through your LTP for activities like Iwi and community engagement, plan review. Infrastructure upgrades and active transport that will contribute to mitigation and adaptation to your areas. 113 1 Seeking support from RDC for the establishment of a Horizons Decision of Council Regional Council support fund for community based volunteer emergency services organisations. 116 1 To work with the Ruapehu District Council to help broaden and deepen 1 Council can work with WSNZ when appropriate council’s approach for reducing drowning fatalities and improving

21 50

Submission Issue / topic Management comment / recommendation No

water safety awareness – a broader and deeper approach that is focused on community well-being. 2 Ruapehu District Council to consider water safety and drowning prevention a key component of maintaining the community well-being of its residents 3 Ruapehu District Council to continue to invest in water safety and drowning prevention activities 4 Ruapehu District Council to continue to work with WSNZ (and the broader water safety sector) on water safety and drowning prevention issues, including expanding awareness of Māori water safety issues, and potential ways to reduce the Māori drowning toll in the Ruapehu District Council 119 1 Drafts Fees and Charges-Cheal Consultation supports Council 1 Council staff currently reviewing Councils Development continual focus on keeping Development Contributions low (in Contributions fees and charges. comparison to other Districts_ to encourage investment and new 2 Councils is currently undertaking water modelling in Ohakune to development in the District. understand choke points in the reticulation to ensure that 2 Cheal consultations Limited is concerned about the constrains now upgrades to the system are targeted being recognised within Ohakune for capacity for 3 Waters. multi Lot Residential Subdivisions in Ohakune are currently subject to identification of three water solutions even where reticulation is closely available. Although many of these sites have land zoned for residential development, the lack of three waters capacity is providing considerable uncertainty for developers who wish to invest in growth projects in Ohakune. Without an accelerated programme for upgrade, timely network upgrade may not occur.

121 1 The trust acknowledges the importance of investing in the social, Decision for Elected Members cultural, environmental, economic and leadership outcomes. Seeking a formal partnership between TYCT and council would result in an FTE working to activate, strengthen and connect our community in a way that suits the needs of our youth. 141 1 The Raetihi pools to be upgraded. 1 Funding to progress feasibility study currently being sought to 2 The Ohakune to Raetihi Cycleway become an urgent priority to assess needs and options for both Raetihi and Ohakune pools to support and maintain businesses in Raetihi. This should be worked in offer best social and financial outcome for communities conjunction with other cycleways plans in the region and not deferred. 2 This has been funded at $50K/yr over 10 years in current plan 3 The Raetihi main street to be revitalised with trees, gardens, stylised 3 Town centre revitalisation plans need to be developed by rubbish bins and seating. communities 4 The wrought iron fence along the front of the Raetihi cemetery to be 4 Back fence to come out of fencing South budget when is

22 51

Submission Issue / topic Management comment / recommendation No

completed, along with the fence at the back of the cemetery. available (may be next financial year but Raetihi swimming pool 5 A programme to assess and help the health of our community given fence also needs to be completed at rear plus may need fencing our gang and drug problem in the town. More policing in our town due for Waiouru playground build). to the gang and drug problem. 5 Council can advocate in this area 6 To fund a new slide on the Parapara highway down to the river plateau 6 Need to confirm cost with supplier. Initial investigations have on the Makotuku Track. them starting from $10k plus for plastic tube slide or $73k plus for stainless steel slide. Imagine it will be higher for this site due to height of bank. 143 1 TOYA would like to see rural roads maintained more regularly. Trees 1 Noted. We have a target of responding to emergency calls within and slips cleared faster. 1 hr plus travel time that we measure monthly for achievement or 2 TOYA would like to see more diverse housing stock 1 - 2 bedroom not. Will do media on notifying emergencies to Council as public housing. are best 'eyes' on the road. 3 Concern about productive land being turned into carbon sinks. 2 CE to update – part of housing 4 Would like council to play an advocacy role for mental health in our 3 Council continues to advocate for its rural communities. communities 4 Council can advocate in this area 5 More bike and walkways around town that connect to each other. 5 Noted. Council will be putting together a walking and cycling Lighting along walkways and cycleways for safety. strategy to help inform this work over coming years. 6 Involve youth in town revitalisation development plans 6 Council can work with youth in this area 7 Youth spaces created in the museum concept for example 7 Council could approach community groups to explore options for 8 Pump track at the town playground this. 9 More mature playground equipment for older youth. Make these 8 TOYA develop plan to bring back to Council destinations for everybody. 9 Ongoing accessible walkway development aims to make available for use by all of community. Taumarunui playground includes wheelchair accessible equipment but future development will also consider opportunities to include people of all abilities and ages. 145 1 RDC become a signatory to the proposed implementation plan MOU All decisions of Elected Members which outlines key priorities for the region. 2 Commits $2,872 annually for the RSFP leadership and coordination role 3 The Ruapehu DC continues to support the RSFP outcomes by committing a representative on the steering Group, noting that RDC Chief Executive will appoint the Councils representative to the steering group. . 146 1 Looking for a commitment from Council to participate in the Impact Decision of Elected Members Collective and through this commitment provide a signatory to the Impact Collective. 2 Consideration about a financial contribution towards the operation

23 52

Submission Issue / topic Management comment / recommendation No

costs of the Impact Collective. Annually, the costs are in the vicinity of $600,000 which is currently covered by the WDHB and MSD. Looking for contribution from each member organisation would be around $50,000pa. 147 1 Council to prepare a Mini Destination Plan, integrating infrastructure 1 Council can work with NP community to develop. requirements and objectives, polices and rules for the Village, in 2 The changes to the freshwater environmental standards limit consultation with community representatives. councils ability to modify existing urban drainage systems 2 Install reticulated stormwater throughout the Village. All roadside open 3 These will be incorporated into Long Term Planning. Road work water tables should be managed using curb and channel. Public off- will be addressed as roads fail. District wide footpath road drains and water courses should be assessed for overland flows development is funded with a small budget each year. and adapted for climate forecasts. Reticulation and management of Acceleration of this would require a targeted rate for National stormwater has been the highest priority of the Village for numerous Park. years; 4 Council to arrange for meeting between Waka Kotahi and 3 Land Transport- (Seal, Kerb, Channel and Footpaths). community • Ruapehu District Council to adopt and annual program of kerb and 5 Removal of nuisance vegetation on road reserve could be channel development throughout the Village; progressed over time using operational budget, but this will need • adopt an annual program of footpaths development on one side of all to be increased. Community could be assisted in applying for streets to comply with Councils service standard. Footpaths should be Pride of Place funds to beautify township. developed in conjunction with curb and channel and reticulated 6 Will be incorporated into District wide street light upgrade stormwater. Priorities are to complete street blocks with continuous programme over time. Waka Kotahi funding tied to street lighting small investments over time. rather than amenity lighting. Amenity lighting improvements • Road encroachments need to be removed; would require additional funding in the LTP budget • amend asset management plans and LTP to provide for footpaths on 7 Recreational and Community. each urban road in National Park Village; Could request price for additional mowing and include in P&R • Standardise seal widths for local roads. Widen seal where required contract. Would need to understand whether section referred to as part of reseal or kerb and channel works. Widening is to reflect the for change to Recreation Reserve was part of settlement claims relevant industry standard and to provide a consistent approach to before any further action could be taken. roads in the village. McKenzie Street is 4.8m wide at the southern 8 More planning and engagement with stakeholders required. end. A standardised road width should allow space for vehicles and 9 Council could assist with the maintenance and upgrade of the bicycles travelling in both directions plus parking. On street parking hall, however most communities in the district have accepted should be provided on at least one side of all streets. responsibility for the maintenance of their community halls. • Ward Street is out of shape and urgently requires horizontal Responsibility for other halls in the district would therefore need realignment, regrading and resealing, as it bends around an open to be considered as part of the decision. drain and undulates vertically There is a Council Hall fund provided annually which • identify a street width which reflects best practice design including communities are able to apply for. External funding could be consideration of the housing density allowed by the District Plan, further investigated. Pride of Place funding could be applied for. growth forecasts and how the road functions. E.g., Findlay Street, no National Park could consider the upgrade of the hall in use of parking and has issues with buses and curb side parking since the $1,000,000 revitalisation funding provided across Y1 – Y5 of the

24 53

Submission Issue / topic Management comment / recommendation No

Park and Ride was opened in 2019 LTP. Council could include mowing the hall property in the Parks • The NPVPA will encourage in priority order the horizontal and vertical & Reserves contract however may need to consider mowing of realignment of Buddo, Mc Kenzie and Ward streets. The realignments hall grounds in other areas of the district as part of this decision. will include drainage, curb and channelling, provision for street lighting, 10 Peak population has been reviewed and the present plant meets footpaths and serviceable grass verges. projected growth figures 4 SH4 Frontage 11 Feasibility study would be required • Community and Council to continue to encourage Waka Kotahi 12 Peak population has been reviewed and the present plant meets (NZTA) to introduce no engine braking signs and no parking outside projected growth figures Lodge Resort. NZTA to provide alternative parking away from sleeping 13 Decision for Council residents; 14 Council could assist with the maintenance and upgrade of the • Ruapehu District Council and NZTA to jointly establish a formed hall, however most communities in the district have accepted layby on eastern side of SH4 between Carroll and Findlay Streets responsibility for the maintenance of their community halls. showing views of Ruapehu, Tongariro, Ngauruhoe and Hauhongatahi. Responsibility for other halls in the district would therefore need A picnic area and walkway could be included. Potential to create layby to be considered as part of the decision. There is a Council Hall similar to the one looking over Lake Pukaki to Mt Cook. Could also fund provided annually which communities are able to apply for. dam the stream and create a lake; External funding could be further investigated. Pride of Place • Install large illuminated signs/structures identifying and creating funding could be applied for. National Park could consider the gateway (Waharoa) to National Park Village. The opportunity exists upgrade of the hall in use of $1,000,000 revitalisation funding for these to represent cultural gateways in the future. provided across Y1 – Y5 of the LTP. Council could include 5 Remove broom, ToiToi and flax from road reserve in the Village mowing the hall property in the Parks & Reserves contract 6 Lighting however may need to consider mowing of hall grounds in other • Complete low impact street lighting design for National Park Village areas of the district as part of this decision. and implement by street block continuously over time. • Works to be incorporated with foot path development to ensure underground services are installed prior to paving and verge smoothing. 7 Create Reserves  Council to include tennis court and adjacent playground in mowing contract; • Ruapehu District Council to investigate community support for and potential to change status of grazed area of Waimarino Scientific Reserve (under the Reserves Act) to Recreation Reserve, adjacent LINZ block to be zoned as Reserve and paper road from Findlay Street to transfer station and Reservoir Track for use as passive recreation reserve. 8 Create network of Tracks • Use paper road from Findlay Street to transfer- station to connect the Reservoir Track to the Village;

25 54

Submission Issue / topic Management comment / recommendation No

• Community to complete works on Tupapakura Falls Track; • Community to upgrade existing Pukerimu Wetland Track and track network approved through DOC Recreation Review; • Community to pursue the construction of a short walk network incorporating part of Tupapakura Falls track; • Community to pursue the use existing paper roads as local cycle tracks and walkways 9 Hall Community Facilities • NPVPA partner with RDC to upgrade the hall and manage it into the future; • Council to provide funding to support deferred maintenance on the building. The community wishes to retain what little community infrastructure there is; • Council to include the property in the mowing contract. 10 Sewerage • Ruapehu District Council to review peak population and forecasts of peak population and determine if the plant can meet growing peak demand. Council then needs to bring forecast growth demand to the community to enable adequate consultations. 11 Transfer Station • The NPVPA wish to work with Council to include development of a formally designed Recovery Centre with indoor facilities for recycling. 12 Water supply • Ruapehu District Council to review peak population and forecasts of peak population and determine if the plant can meet growing peak demand. Council then needs to bring forecast growth demand to the community to enable adequate consultations. 13 Economic sustainability • Council to amend plans to recognise year-round tourism and growth of summer tourism. • Council to provide funding for development of a Mini Destination Plan for the village that complements Town Centre Revitalization Plans in other Ruapehu communities. 14. Hall Community Facilities  NPVPA to partner with RDC to upgrade the hall and manage it into the future;  Council to provide funding to support deferred maintenance on the building. The community wishes to retain what little community

26 55

Submission Issue / topic Management comment / recommendation No

infrastructure there is;  Council to include the property in the mowing contract.

4.3.2 Not all issues / topics have been included in the ‘suggested resolution’ section of this report as they are either statements that require no deliberation, or comments about work currently being undertaken by council, or are already scheduled works. Councils senior staff have provided comments / recommendations in their response to these issues in table 4.3 above.

27 56

Suggested Resolutions 1 That the report on Deliberations: Long Term Plan 2021-31 be received.

Consultation Issues: Issue Suggested Resolution 2 Water, Debt & Our Pace of That Council proceed with the preferred option of maintaining an Investment accelerated three waters work programme to meet new legislated water standards within five years.

3 Township Revitalisation That Council proceed with the preferred option of increasing the level of investment in township revitalisation to $11m and fund the major projects within the first five years of the LTP.

4 Council-Māori Engagement That Council proceed with the preferred option of funding Māori capacity to engage with Council via Relationship Agreements with contributions from Government.

5 Council’s Role in That Council facilitates, advocates and partners with others as well as Addressing Housing Issues establishes a Community Housing Provider (CHP).

6 Non Commercial Visitor That Council does / does not increase the Non Commercial Visitor Accommodation Targeted Accommodation Targeted Rate from $200pa to $300pa. Rate

7 Land Transport Forestry That Council does / does not increase the Land Transport Forestry Targeted Rate Rate from 200% to 400%. 8 Warm your Whare – opt in That Council does / does not adopt the Warm your Whare – opt in Targeted Rate targeted rate for inclusion in the Revenue and Financing Policy.

9 Shop Veranda Replacement That Council does / does not adopt the Shop Veranda Replacement – – opt in Targeted Rate opt in targeted rate for inclusion in the Revenue and Financing Policy. 10 Environmental Resilience That Council does / does not adopt the Environmental Resilience Targeted Rate Targeted Rate for inclusion in the Revenue and Financing Policy. 11 Definition of a Separately That Council does / does not adopt the recommended changes to the Used and Inhabited Portion definition of a Separately Used and Inhabited Portion (SUIP). (SUIP) 12 Remission of UAGC to That Council does / does not adopt the Remission of UAGC to Certain Certain Separately Used or Separately Used or Inhabited Parts of Rating Units (SUIPS) Policy for Inhabited Parts of Rating inclusion in Councils Rates Remissions Policy. Units (SUIPS)

Other Submissions

13 Taumarunui High School That Council does / does not grant Taumarunui High School and Pool and Community Trust Community Trust an extra $10,000pa (001) 14 Cycle trails (002, 084, 141) That Council does / does not adopt a Cycle Strategy for the District. 15 New Zealand War Memorial That Council does / does not grant funding of $1 per resident of the Museum (003) District ($12,309) 16 New Zealand Chinese That Council does / does not grant funding of $5000 to NZ Chinese Language Week (004) Language Week. 17 (005) Hikumutu Road - That Council does / does not include the development of a footpath footpath from Victory bridge for Hikumutu Rd in the footpath development budget, to be staged to the end of the 70km zone. over a number of years.

18 Rangataua (039, 054, 055, That Council works with residents of Rangataua to create a 080, 081, 083, 104, 122) community plan.

Deliberations: Long Term Plan 2021-31 28 57

19 Kakahi permanent toilet (a) That Council does / does not use part of $150,000 available facility (046) seed funding carry forwards in the current financial year for a Kakahi permanent toilet facility.

20 Introduction of Regional That Council requests further information and invites Tourism Tourism Fund (050) Industry NZ Trust to present to Council. 21 Creative Waikato / Toi (a) That Council does / does not commit $10,000pa to develop Waikato (075) an arts action plan and ongoing engagement and implementation on the Waikato Art Navigator. (b) That Council does / does not endorse the Waikato Arts Navigator Strategy and commit to work with Creative Waikato. 22 Raetihi Swimming Pool (082, That Council does / does not undertake a feasibility study. 093, 141) 23 Overnight train (097) That Council does / does not support the initiative of an overnight train to connect the towns of District. 24 Formal partnership between That Council does / does not establish a formal partnership Taumarunui Youth between TYCT and Council resulting in an FTE. Community Trust and RDC (TYCT 121) 25 Sport Manawatu Trust (145) (a) That Council does / does not become a signatory to the proposed implementation plan MOU which outlines key priorities for the region. (b) That Council does / does not commit $2,872 annually for the RSFP leadership and coordination role. (c) That Council does / does not continue to support the RSFP outcomes by committing a representative on the steering Group, noting that RDC Chief Executive will appoint the Councils representative to the steering group. . 26 Formal partnership (a) That Council does / does not participate in the Impact agreement between Impact Collective and through this commitment provide a Collective and RDC signatory to the Impact Collective. (b) That Council does / does not contribute $50,000pa. 27 National Park Plan (147) That Council does / does not work with National Park to formally engage with their community on the plan and prioritise the Revitalisation projects accordingly.

28 That Council does / does not adopt the management comments / recommendations set out in table 4.3 above that are not included in resolutions 1-27 of this report.

Candice McNaught TEAM LEADER-POLICY PLANNING

Point of contact: [email protected]

29 58

Report to: Council

Meeting Date: 26 May 2021

Subject: Gate on Okauaka Road

Purpose of Report 1.1 The purpose of this report is to advise Council of the application for the installation of a gate on Okauaka Road.

Significance and Engagement, Social Impact 2.1 Significance This report does not trigger the Significance and Engagement Policy.

2.2 Social Impact This report does not trigger the Social Policy.

Background 3.1 An application was received from Hancock Forest Management to erect a gate on Okauaka Road, by the intersection of Okauaka and Mitsubishi Road. See Attachment 1 for map.

3.2 This went to Taumarunui Ohura Ward Committee (TOWC) for approval on 22 April 2021, but was resolved that this go to Council for approval along with evidence of written permission from landowners.

Discussion 4.1 Hancock Forestry Management (HFM) will be completing harvesting work down Okauaka Road – Waimiha Forest.

4.2 The primary reason for the gate request is to improve safety by reducing the interaction of forestry (including heavy vehicles) and public traffic.

4.3 They intend to have the gate for the duration of HFM harvest operations in this area, which will be a minimum of 5 years.

4.4 Council’s Land Transport Policy, Section 7.35, allows for the erection of a gate on a public road providing that the following conditions are met: (a) Any gate across a road shall not be locked without the permission of Council, and must be able to be freely opened at all times. In exceptional circumstances, Council may require a gate to be locked in the interest of public safety. (b) Any person who erects a gate across a road shall erect signs with the words “Public Road” painted thereon in letters not less than 75mm in height to be fixed on either side of the gate and this signage shall be at all times maintained by the person authorised to erect the gate. (c) Council shall not be liable for damages in respect to any accident arising from the existence of the gate or cattle stop. 59

(d) Any application to erect a gate or cattle stop across a “No Exit” road, where there are properties under different ownership further along the road, must obtain the consent from the owners of those properties

4.5 Okauaka Road is a low volume metal road

4.6 There is one house on this road which is owned by Taumata Plantations Limited and managed by HFM. The residents of the house have given permission for the gate to be installed (See attachment 3).

4.7 The road leads to Department of Conservation (DOC) land. DOC have given permission for the gate to be installed (See attachment 4).

4.8 There are no other land owners past the proposed gate.

4.9 HFM are happy to install signage to meet Ruapehu District Council requirements.

4.10 HFM will complete significant minor improvement works to the road and look after the ongoing maintenance of the road past the gate, at their cost. Please see attachment 1 showing road sections for upgrade and current description of road with supporting photos. They will be required to leave the road in an acceptable condition before handing it back to Council.

4.11 Council will not maintain the road past the gate while it is in place.

4.12 Hancock Forest Management will be required to return the road to Council in the standard it was given to them when the gate is removed.

4.13 If the proposed gate was not installed and the road not upgraded to handle heavy traffic then Hancock Forest Management (HFM) would have to divert all the heavy trucks back through the forest and out on to Kokomiko Road. This volume of wood equates to approximately 178,000 tonnes or 5,500 truckloads. This is a significant volume of wood and would certainly increase the risk posed to general public and HFM staff and contractors using Kokomiko Road. Please see the attachment 2 which identifies the area of trees that will be harvested and then carted down Okauaka Road, as opposed to Kokomiko, if the gate is installed.

4.14 It is recommended that, provided the policy conditions are met, the application to install a gate be granted.

4.15 It is also recommended that in the interest of public safety, said gate be locked. The area past the gate will be an active worksite with heavy machinery and would pose a health and safety risk for anyone entering.

4.16 DOC, The Lines Company, Rural post and anyone else who may need to access the road past the gate will be provided with a key.

Suggested Resolution(s) 1 That the report on Gate on Okauaka Road be received.

2 That Council approves/does not approve the installation of the gate on Okauaka Road for the duration of HFM operations (a minimum of 5 years).

3 That Council approves/does not approve that the installed gate be locked.

Gate on Okauaka Road 2 60

Nikki Fieldes TECHNICAL SERVICES COORDINATOR

Email address for point of contact: [email protected]

Attachments: 1. Map of Okauaka Road showing proposed gate location, sections for upgrade and photos 2. Map identifying area of trees to be carted down Okauaka Road 3. Approval from dwelling resident 4. Approval from DOC

Gate on Okauaka Road 3 Attachment 1 61

Proposed gate location and sections of Okauaka Road for upgrade Attachment 1 62

Current description of Okauaka Road by section

Okauaka road is 7175m in length and provides good access to Waimiha forest. The road description is best divided into four sections and the current state of the road is described in the table below.

Section of Okauaka Road (see map Appendix 1) Description of Road Section One – Ongarue Stream Road to the top of the rock bluffs 3720m. Solid base but narrow width (3-4m) which limits use to light vehicles. Tight corners do not allow for class 5 trucks or transporters and there is no sight distance. Very limited areas for passing. Over hanging rock bluff section restricts vehicle width and height. Over hanging vegetation restricts sunlight on the road and is a hazard to taller vehicles. Section Two – Road north of the rock bluffs to the wooden gate 2591m. Generally flat with sweeping corners. There is little in the way of issues or hazards for any type of road user. Section Three – Wooden gate to Sled road Has old signage stating that council maintenance ends. This is a basic track not suitable for any road users. HFM have already upgraded this section to allow for forest access. Section Four – Sled Road to DOC boundary gate 514m. This is a basic overgrown track not suitable for road users

New Road Section (Buggy Road) HFM will construct a new road along Buggy road (980m) to allow for access past the rock bluffs at the end of section one on Okauaka Road. The section of rock bluffs on Okauaka Road will be used as a one-way route for empty logging trucks. Loaded trucks will exit out Buggy Road. Attachment 1 63

Current description of Okauaka Road by section

Entrance to Okauaka Road

3‐metre‐wide corner, vegetation hazard Attachment 1 64

Current description of Okauaka Road by section

Narrow, vegetation hazard Proposed gate location looking north Attachment 1 65

Current description of Okauaka Road by section

Proposed gate location looking south Road to be straightened opposite house Attachment 1 66

Current description of Okauaka Road by section

Corner before Buggy Road ‐ widen, clear vegetation, bund Corner before Buggy Road looking south Attachment 1 67

Current description of Okauaka Road by section

Buggy Road entrance ‐ exit for loaded trucks around rock bluffs Start of rock bluffs past Buggy Road. Paint mark shows where slumping has occurred. Proposed one way route for empty trucks. Attachment 1 68

Current description of Okauaka Road by section

Narrow 3m wide road section below rocks bluffs Proposed entrance to loaded truck route to avoid narrow rock bluffs (exit out Buggy road) Attachment 2 69

AM Ongarue Stream Rd TRE E S RU GA ON

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Yama ha Rd a Rd N tten Rd mah Rd TE Bri Ya gy RIT ug B B Ok au HA ak AMA a Y Rd ONGARUE STREAM OK D908072 AUAK A KAWASAKI 2 807 D90 Okauaka Rd C AR 2 T 7 0 8 0 9 C E a Honda Rd r SLED t R d

Sled Rd Kokom iko Rd HO NDA KOKOMIKO

074 A908

STAGECOACH Kokomiko Rd H AC CO GE TA K S St O d ag K h R eco O ac ach Rd eco M tag IK S O S t a g

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Rd Kokomiko

K ok o Rd m o KOKOMIKO ik ik o om R k d Ko

This map may contain proprietary information from LINZ or Historic Places Trust. CROWN COPYRIGHT RESERVED Disclaimer: This map is distributed as is without warranties of any kind, Waimiha Forest either expressed or implied, including but not limited to warranties of suitability to a Open roads. Maintain water controls particular purpose or use. This map is intended for use Metres only at the published scale. This map was compiled using Date: 19/12/2017 0 100200 400 600 800 1,000 1,200 data believed to be accurate, however a degree of error is ' F Scale: 1:20,000 inherent in all maps. Attachment 3 70

L re<:1aHe kt> I Land Re<;r,urc Fon·stt>r 15 Braes1deAvenur I Tokoroa 3420 I New Zraland � Hancock PO Bo>t6481 Tokoroa 3444 I New Zealand Mob +64 21 490 385 Forest [email protected] d� � Management• www.hnrg.com

A Manulife InvestmentManagement Company

29April 2021

250 Okauaka Road. Waimiha 3998

By email: [email protected]

Dear Garyand Sandy

Waim1ha Forest - Consultation regarding installation of gate on Okauaka Road

I refer to discussions that have been had with yourselves in relation to closing Okauaka Road for the period of Hancock Forest Management (HFM) harvesting operations in Waimiha Forest

The primary reason for closing Okauaka Road is to improve safety by reducing the interaction of Forestry Traffic (including heavy vehicles) and Public Traffic.

Installing a gate on Okauaka Road and upgrading the road for forestryuse will: • Eliminate interaction of forestryvehicles and public vehicles onOkauaka Road (past gate). • Reduce the pending increase in heavy traffic using Kokomiko Road (main access to Pureora Estate and The Timber Trail) and minimise the upgrade and ongoing maintenance required to accommodate thistraffic. • Direct more traffic out of Ongarue Stream Road as opposed to Kokomiko Road. Ongarue Stream Road is better suited to heavy traffic and is wide enough to allow for safe passing of two vehicles.

Appendix 1 map ofOkauaka road- HFM gate location

As discussed, we intend to retain the gate fora period of approximately 5 years (the durationof HFM operations). In our discussions you have made it clear that your preferencewould be to have the gate locked to reduce the increased level of theftand vandalism that is occurring since operational activity has begun in the forest. If the gate is to be locked HFM will provide a key for each of you. You also mentioned that recently at a community BBQ Lyn Neeson, Ohura Ward Councillor, had asked your thoughts about the gate installation.You have told me that you advised Lyn that you are more than happy with the gate being put in place.

Can you please sign below to confirmthat HFM have consulted with you on this matter and that you have no concernsregar ng installationof the gate. r, . Signed .. ;(i.Aa!d!..�...... Name: �:.0.?1-JI&-, ...... � .. !..... l ; ...... _ Signed !. ./V...IYJ1..'11Jt{:...... Name: ..S. .�a.�.y..... V.o.� ...)

Yours sincerely

Laresia Heke Land Resource Forester Attachment 4 71

Laresia Heke I Land Resource Forester 15 Braeslde Avenue I Tokoroa 3420 I New Zealand � Hancock PO Box 648 I Tokoroa 3444 I New Zealand Forest Mob +64 21490 385 ® [email protected] d� � Management www.hnrg.com A Manulife Investment Management Company

5 October 2020

78 Taupiri Street Te Kuiti 3910

By email: [email protected]

Dear Oscar

Waimiha Forest - Permission to install gate on Okauaka Road

I referto the meeting that was held on site at Okauaka Road, Waimiha Forest, on29 October 2020. The purpose of the meeting was for Hancock Forest Management (HFM) to consult with the Department of Conservation (DOC) in relation to the closing of Okauaka Road for the period of harvesting operationsin Waimiha Forest

The primary reason forclosing Okauaka Road is to improve safetyby reducing the interaction of Forestry Traffic(including heavy vehicles) and Public Traffic.

Installing a gate on Okauaka Road and upgrading the road forforestry use will: • Eliminate interactionof forestryvehicles and public vehicles on Okauaka Road (past gate). • Reduce thepending increase in heavy trafficusing Kokomiko Road (main access to Pureora Estate and The Timber Trail) and minimise the upgrade and ongoing maintenance required to accommodate this traffic. • Direct more traffic out of Ongarue Stream Road as opposed to Kokomiko Road. Ongarue Stream Road is better suited to heavy trafficand is wide enough to allow for safe passing of twovehicles.

Appendix 1 map of DOC access offOkauaka Road map of Okauaka road - proposed gate location

There is currently footaccess only to the DOC estateoff the top end of Okauaka Road. HFM will install signage specificto DOC requirements on the gate between theDOC estate and Okauaka Road.

As discussed, keys to thegate that HFM propose installing will be provided to DOC.

We intend to retain the gate forthe duration ofHFM operations (approximately 5 yrs).

Can you please look to provide your approval by signing below and returningby email.

Signed Department of Conservation ...... Name, .o�.... b.7 • Yours sincerely

Laresia Heke Land Resource Forester 72

Report to: Council

Meeting Date: 26 May 2021

Subject: Document Signed and Sealed: 300 Taupo Road, Taumarunui

Purpose of Report 1.1 The purpose of this report is to present to Council for endorsement copies of documents signed under Seal by the Mayor and Chief Executive.

Significance and Engagement 2.1 This report does not trigger the Significance and Engagement Policy.

Background 3.1 Listed in the Suggested Resolutions below are details of documents signed and sealed by the Mayor and Chief Executive.

3.2 Copies of the relevant documents are attached to this report.

Suggested Resolutions 1 That the report on Documents Signed and Sealed be received.

2 That the action by the Mayor and Chief Executive in executing the following documents be approved:

Relocatable Owner: Aaron Herewini and Tiana Te Huia Refundable Description: 300 Taupo Road Bond Taumarunui Agreement

Tessa Owen EXECUTIVE ASSISTANT

Email address for point of contact: [email protected]

Attachments: Copies of documents signed under seal Attachment 73 Attachment 74 Attachment 75 Attachment 76 Attachment 77 78

Relocated Buildings Bond Template Appendix 13

10.4 The Owner acknowledges and agrees that all references to the approval, determination or satisfaction of the Council in this Deed shall be deemed to mean the approval, determination or satisfaction of the Council at its reasonable discretion.

In witness of which this Deed has been executed.

SIGNED by Aaron Herewini Tiana Te Huia

Director

Director

The Common Seal of RUAPEHU DISTRICT COUNCIL was affixed in the presence of:

Mayor

Monitoring and Administration Fees are subject to change. These are set annuallv by the Council as part of the Annual Plan process and are advertised in the Council's Schedule of Fees and Charges. The following fees are proposed for 2014/15 (Inclusive of GST}: Monitoring Fee @ $125 per site visit; Administration Fee@ $65p/h (Administrator), $80 p/h (Graduate Planner}, $120 p/h (Planner)

Ruapehu District Plan Page 5 of 5 f'\....,.,.,,1;,...,. '),t n,., ,.,....,.,h n� ')l'l-1.11 79

Report to:

Meeting Date: 26 May 2021

Subject: Changes in Three Waters Service Delivery – An Overview of Our Journey

Purpose of Report 1.1 The purpose of this report is to provide an overview of Council’s affiliation with Veolia Water in delivering the Three Waters service to the Ruapehu district.

Executive Summary 2.1 The report covers:

a) An overview of three waters services; b) An overview of how the service is delivered; c) A review of Council’s options; d) The status in 2020; e) Outcome of the reviews; f) Implementation; g) Summary of changes and expected benefits.

Significance and Engagement 3.1 SIGNIFICANCE This report does not trigger the Significance and Engagement Policy.

Background 4.1 Morrison Low has provided a succinct report providing the information referred to in 2.1 which is attached (Attachment 1).

Suggested Resolution(s) 1. That the report – Changes in Three Waters Service Delivery – an overview of our journey be received.

Clive Manley CHIEF EXECUTIVE

Attachments: 1. Changes in Three Waters Service Delivery – an overview of our journey – report from Morrison Low Attachment 80

Changes in Three Waters Service Delivery - An overview of our journey Ruapehu District Council

© Morrison Low May 20211 Attachment 81

Document status

Ref Approving Director Date 2606 Dan Bonifant 06 May 2021

© Morrison Low

Except for all client data and factual information contained herein, this document is the copyright of Morrison Low. All or any part of it may only be used, copied or reproduced for the purpose for which it was originally intended, except where the prior permission to do otherwise has been sought from and granted by Morrison Low. Prospective users are invited to make enquiries of Morrison Low concerning using all or part of this copyright document for purposes other than that for which it was intended. Attachment 82

Contents

Overview of three waters services 1 Overview of how the service is delivered 1 Review of options 1 The situation in 2020 2 Outcome of the reviews 3 Implementation 4 Summary of what has changed and expected benefits 4

© Morrison Low i Attachment 83

Overview of three waters services

Council’s three water activity includes the following:

• Water supply – six water treatment plants, 17 water storage reservoirs, four pumping stations, 191 km of water reticulation mains and associated valves and hydrants. • Wastewater – six wastewater treatment plants, 19 pump stations, 107 km of pipes and associated manholes. • Stormwater – stormwater reticulation mains (49.2 km), public drains (12.4 km), water courses (32.1 km), open drains (19 km) and associated culverts, manholes and sumps.

Council’s three waters management covers all activities associated with the provision of water supply, wastewater, and stormwater services. This includes strategy, asset, network, contract management, operations and maintenance, and the design and construction of capital works, as well as their governance and funding.

Three waters accounts is a significant part of Councils operations. In 2019/20 three waters accounted for 20% of total Council operational expenditure and 11% of capital expenditure.

Overview of how the service is delivered

Current service delivery arrangements for Council’s three waters activity are predominantly outsourced given the need for specialist skills coupled with the limitation of in-house resource capacity. External support is engaged either through long-term contracts or on a project by project basis. Council currently has a long-term contract to maintain its three waters network, being the Facilities Management Services contract with Veolia Water. The contract has been in place for approximately 20 years and is generally seen as a successful arrangement for a small district council in a remote area.

Veolia Water, being the main contractor, is heavily involved in Council’s three waters operations and is recognised as Council’s three waters team. Subcontractors who perform specialised works are also engaged directly by Council or Veolia Water as required on a project by project basis.

Council’s contract with Veolia Water expires on 31 October 2021.

Review of options

In 2020 Council decided to undertake a review of its options for three waters. Two different reviews were undertaken to ascertain how best to deliver the three waters services going forward to Council. Both were completed in November 2020.

• A Section 17A review

- S17A reviews are mandated by the Local Government Act and require Councils to periodically consider a full spectrum of delivery options rather than just continue with the status quo.

© Morrison Low 1 Attachment 84

• An assessment of the best method of procuring three waters services from the market

- The expiry of the current contract provides Council with an opportunity to refresh its content to reflect the latest industry best practice and allow for future extensions that align with the timing of the three waters reform.

The situation in 2020

A number of issues had emerged that provide the basis for undertaking the two reviews.

Contract no longer fit for purpose

The current contract with Veolia Water has been in place since 2002 and has been incrementally improved. It has undergone a number of variations over the past 20 years with professional services being brought into the contract in 2008 which included the provision of engineering services such as undertaking feasibility studies and designs. In 2016, the scope of service was further expanded so Council could have access to a wider range of specialised services that could be engaged on a project by project basis.

It was recognised that some areas in the existing contract need to be improved for better clarity, particularly around the determination of when capital works should be undertaken and the inclusion of contractor’s performance measures.

Capital Projects

Council’s three waters capital works consist of renewing the existing assets and creating new assets to increase the current levels of service or to accommodate future growth. While Veolia Water had been proactively assisting Council in managing its three water assets, Council recognised that the absence of a mechanism for delivering renewal works through the Contract create inefficiencies and delays in completing capital works.

It had proven challenging historically to procure capital works in the contracting market due to low market interest. The low market interest was predominantly attributed to the relatively low value of works that need to be procured and the disproportionate cost of mobilisation given the remoteness of the district.

Council’s three waters operating expenditure had continued to increase each year. In contrast, Council’s capital budgets have not been fully spent for the past three years, due to delays and resource constraints in undertaking physical works. On average, the actual capital spent has been less than half of what Council budgeted for.

Furthermore, Council was starting to be granted Crown Infrastructure Partners funding to undertake additional works in response to the three waters reform. Together with the proposed LTP projects, Council projected an increase in annual capital expenditure to approximately $11 million over the next three years. Delivering that increased capital programme would be challenging and require changes to the way the current capital works are delivered.

© Morrison Low 2 Attachment 85

Government Water Reform

Council also needed to take into account Government’s three waters reform which is currently underway. In February 2020, the Government signalled that water suppliers must consider changes to their delivery methods with the preferred outcome being semi-regional / regional / multi-regional or national suppliers. This will have significant implications for Council going forward and creates uncertainties around the delivery of water services in the medium to long term.

Outcome of the reviews

Section 17A Review

The Section 17A review recommended that given the context of the three waters reform and the potential areas of improvement identified in the existing contract, that Council implemented an enhanced status quo approach. The enhanced status quo would see a revised contract that incorporated improvements to the current service delivery arrangements.

Under this approach, Council would maintain ownership and responsibility for managing the three waters activity and undertaking the necessary planning and works to meet the levels of service for its community. Council would engage a Facilities Management Contractor to undertake day to day operation and maintenance works and, in a partnering arrangement, assist Council with asset renewals, upgrades and improvements and long-term asset management planning activities.

The expected benefit of this was to clarify roles and responsibilities, ensure access to the capacity and capability of Veolia/the market, introduce a modern partnering arrangement with shared risk, improve asset management and simplify and streamline the delivery of capital works.

Procurement review

The separate procurement review focussed upon the approach to procuring the three waters services and took account of a range of issues including the procurement process and new contract costs, three waters reform, market competition, technical knowledge and the risks of switching suppliers.

The review recommended that Council should continue to pursue the arrangement with Veolia Water as, given the climate and timing of the three waters reform, it would not be cost effective for Council to engage a new service provider now as the risks and costs associated with switching would outweigh any potential benefits that may be realised. There would also be significant risks around the delivery of services.

The review recommended that Council update the existing Contract into a NZS 3917:2013 format to reflect industry best practice.

The contract would be for a period of five years (with an extension of a further five years subject to performance) to align with the Governments reform programme timeframes. The Contract was to also to build on the relationship that currently exists and incorporate a collaborative partnering approach which will aim to provide further support to Council’s scarce in-house resources.

Given the challenges that Council had experienced in procuring services in the past, and the significance of capital works that need to be completed over the next few years, it was recognised that there is a need for a

© Morrison Low 3 Attachment 86

mechanism to mobilise these shovel ready projects quickly and efficiently.

Picking up on recommendations of the Section 17A review, the contract was updated to enable capital works to be undertaken under the operations and maintenance contract. To protect Council and with the understanding that the contractor may not possess the full capacity and capability to undertake all the capital works required, provision for Council to engage other external support if they were proven to be feasible or more cost-effective was built into the contract.

Implementation

Veolia Water has been a partner to Council in delivering its three waters services since 1 November 2002, and the relationship has grown along with the additional scope of services provided. It is acknowledged that the long-term relationship has enabled Veolia Water to deeply embed their operation within Council. This relationship has been successful and has resulted in positive community outcomes.

Given the current climate and procurement challenges that Council encounters, it was recommended that Council extend the Contract with Veolia Water for another 5 years, with an option to extend for an additional 5 years subject to performance. This accommodates any regulatory changes associated with the three waters reform.

Over the period November 2020 to April 2021, Council have worked with Veolia to develop the new contract, which has now been completed and is ready for execution by Councils

Summary of what has changed and expected benefits

The recommendations and benefits are outlined throughout this report but in summary the key improvements to the contract have been:

• Better alignment of contract terms and conditions with the new contract being based upon NZS3917:2013, incorporating a collaborative partnering approach that builds on the existing relationship. This reflects industry best practice and sets Council up to respond to the three waters reform. • Ability to implement better integration with Council systems with a strong motivation to improve business processes. The new collaborative framework puts an emphasis on this to occur with a focus on streamlining the process of reporting against Non-Financial Performance Measures. • Providing clarity for the contractor to undertake capital works, incorporating capital works and project management responsibilities to streamline the delivery of the forward works programme for renewals and capital work. It also includes the ability to deliver new works associated with the three waters stimulus grant in alignment with Council’s procurement approach. • Demonstrating that Council is getting the best value for money for all capital works undertaken. Council has the option to perform financial and operational audits as required. • The ability to engage with the contracting market directly if Veolia Water’s resourcing capacity is constrained and is unable to deliver any additional works, or the package of works to be undertaken is greater than $500,000.

© Morrison Low 4 Attachment 87

• Provision of updated Schedule of Prices to reflect current requirements. • Improved performance management and better alignment of key performance indicators • Incorporates a secondment role provisions to help support Council resourcing requirements.

Provides a stable platform for Council service delivery while the Water Reforms are in transition, but which will be fit for purpose during any water reform implementation phase.

© Morrison Low 5 88

Report to: Council

Meeting Date: 26 May 2021

Subject: Annual Plan 2020/21 Financial Monitoring Report for the month ending 30 April 2021

Purpose of Report 1.1 The purpose of this report is to monitor Council’s financial performance against the Annual Plan 2020/21.

Significance and Engagement, Social Impact 2.1 This report does not trigger the Significance and Engagement or Social Policies.

Background 3.1 The Annual Plan is the benchmark for financial performance. Since its adoption Council has made decisions that further impact the financial expectations and outcomes for the year. These have been taken into account in this report.

3.2 This report presents the financial performance of Council focussing on the key metrics and significant changes since the previous months report to Council. It is prepared monthly and considers the change each month.

3.3 This report does not consider the impact of decisions in 2020/21 and beyond.

Discussion 4 OVERALL FINANCIAL PERFORMANCE

4.1 Overall financial results forecast a surplus of $6.6m, ($0.9m) unfavourable against budget. This is due to expenditure incurred on Ohakune WTP upgrade and Social and Affordable Housing that may not be offset by Central Government funding by the end of the financial year.

5 DETAILED COMMENTARY

5.1 OPERATING FINANCIAL PERFORMANCE

5.1.1 Key metrics are disclosed in the Operating Performance Dashboard. YTD financial performance is based on management phasing of the budgets.

5.1.2 The Statement of Comprehensive Revenue and Expenses (attached) shows the operating performance of all of Council, with significant variances to budget identified and shown as a note. This statement does not include capital expenditure but includes capital revenue (including funded depreciation for asset renewal). Elected Members should always expect this statement to be in a surplus position. 89

5.1.3 The Whole of Council Funding Impact Statement (attached) shows another view of financial performance, separating operating financial performance and capital financial performance. This statement shows more clearly how capital expenditure is funded. Funding Impact Statements balance to zero and increases and decreases in reserves are the balancing line. The Annual Report version of this will show a breakdown of the capital spend by renewal, level of service and growth expenditure.

5.2 FORECAST OPERATING PERFORMANCE

5.2.1 The dashboard line graphs for Whole of Council Revenue and Expenditure show a grey forecast line.

5.2.2 The forecast is prepared based on an extrapolation of the YTD variances recognising one off items and ongoing items.

6 GROUPS OF ACTIVITIES FINANCIAL PERFORMANCE

6.1 The Groups of Activities Performance Dashboard shows the financial performance compared to the phased Group of Activity Funding Impact Statements in the Annual Plan.

6.2 The Dashboard shows YTD actuals compared with the phased Annual Plan budget for:

(a) Operating revenue (including rates but not capital revenue).

(b) Operating expenditure (including overheads).

(c) Capital expenditure (against the Annual Plan excluding subsequent resolutions of Council).

(d) Commentary on variances greater than $100,000.

7 SUNDRY AND RATES DEBTORS

7.1 Aged Sundry Debtors are $3.2m; of this $1.8m is greater than 90 days. The largest outstanding amount is two invoices for MBIE for $690k and $920k for the Ohakune Water Treatment Plant Upgrade.

7.2 Rates Arrears are $6.8m, of which 80% is current. $496k is with debt collection. Overall rates debtors are slightly higher than this time last year.

8 TREASURY MANAGEMENT

8.1 Debt $29m, currently favourable to budgeted year-end. In May 2021 $4.4m is being borrowed in line with Annual Plan. The requirement for these funds has been delayed due to funding received from MBIE and DIA earlier in the year.

8.2 Cash and Cash Equivalents $2.4m, this is $1.9m favourable to budgeted year-end. This is due to funds received from DIA for Three Waters stimulus funding.

Annual Plan 2020/21 Financial Monitoring Report for the month ending 30 April 2021 2 90

8.3 TREASURY PERFORMANCE MEASURES ARE MET:

Policy Compliance for the month Yes /No Are all treasury transaction in compliance with policy? Yes Are the fixed rate hedging percentages within policy control limits? Yes Is liquidity maintained within policy control limits? Yes Are all counterparty exposures with policy control limits? Yes Are all borrowing covenants / limits being complied with? Yes

9 CAPITAL FINANCIAL PERFORMANCE

9.1 YTD Capital Expenditure, $4.4m unfavourable against the Annual Plan budget, the majority being the Ohakune Water Treatment Plant upgrade.

9.2 CAPITAL COMPLETION AGAINST BUDGETS:

Year to date - April 2021 Activity Actual spend Annual Budget Community Facilities 610,795 2,502,682 Community Support 75,540 126,080 Land Transport (Roading) 8,939,485 10,074,608 Stormwater 61,159 719,926 Support 699,715 1,337,396 Waste Management and Minimisation 573,297 465,240 Wastewater (Sewerage) 699,388 1,468,006 Water Supply 2,303,937 8,898,233 Grand Total 13,963,315 25,592,171

9.3 THE CAPITAL PERFORMANCE DASHBOARD SHOWS FINANCIAL PROGRESS ON 7 KEY PROJECTS:

Project Commentary 1 Spade ready COVID-19 employment $1.33m received from MBIE to be spent by support 30 June 2021, to date 87% complete. 2 Digital Workspace, and supporting DWS phase one of the implementation has Systems been completed. Phase two will include some improvements to the system and phase three will cover back scanning of documents which will be completed over the next two to three years. 3 Financial Reporting Upgrade Phase one of the IBIS Breeze Foundation and Management Reporting project has been completed with some enhancements to come. Phase two, which is the planning module will be installed over the June/July 2021. 4 Hikumutu WWTP Sludge removal Sludge removal is 57% completed 5 Hakiaha Street Watermains This project is currently in the planning stage.

Annual Plan 2020/21 Financial Monitoring Report for the month ending 30 April 2021 3 91

6 Urgent Ohakune WTP upgrade This project is being funded by TIF funding 56%, DIA funding 20% and 24% funded by Council. The project has been divided into three stages: Stage 1: Upgrade to the WTP. Stage 2: Install another reservoir. Stage 3: Replace the raw water line. Physical work on the project will commence once a contract has been signed. 7 Te Ara Mangawhero & Missing Links Funding of $6.765m from MBIE to extend Trails current Mountains to Sea Cycle Trail.

10 EMERGING ISSUES

10.1 NEW EMERGING ISSUES IDENTIFIED ARE:

There are currently no new emerging issues.

11 REPORTING DEVELOPMENT

11.1 The financial statements attached are presented in the same format and terms as required by Generally Accepted Accounting Practice and Local Government Legislation / Regulation.

12 READING THE DASHBOARD AND FINANCIAL STATEMENTS

12.1 THE DASHBOARDS HAVE BEEN DEVELOPED USING THE FOLLOWING COLOUR CODING:

• Actual BLACK • Budget ORANGE • Forecast GREY

12.2 FAVOURABLE AND UNFAVOURABLE ARE APPLIED ON THE FOLLOWING BASIS:

• Revenue under budget Unfavourable • Expenditure under budget Favourable • Capital Expenditure under budget Unfavourable

12.3 Note that this is a bit simplistic and each item will need to be considered on the merits of what is actually happening. For example, traditionally Council struggles to complete its capital programme and therefore under budget is Unfavourable, however a cost overrun on a project would appear in the reports as Favourable. This should be reflected in the attached commentary. 12.4 Numbers in brackets e.g. (222) are always Unfavourable. This means the math is different for revenue and expenditure.

Suggested Resolution That the Annual Plan 2020/21 Financial Monitoring Report for the month ending 30 April 2021 be received.

Annual Plan 2020/21 Financial Monitoring Report for the month ending 30 April 2021 4 92

Chris Fearon ACTING FINANCIAL CONTROLLER

Email address for point of contact: [email protected]

Attachments: 1. Financial Monitoring Report for the month ending 30 April 2021.

Annual Plan 2020/21 Financial Monitoring Report for the month ending 30 April 2021 5 Attachment April93 2021 Ruapehu Financial Dashboard Operating and Debt Performance YTD Actual YTD Revenue YTD Expenditure Surplus / (Deficit) $37.9M $32.4M $5.5M $3.1M Favourable $1.6M Unfavourable $1.5M Favourable

Forecast YE Revenue Expenditure Surplus / (Deficit) $46.2M $39.6M $6.6M $1.4M Favourable $2.3M Unfavourable $0.9M Unfavourable

Whole of Council Revenue Whole of Council Expenditure $50.M $50.M

$45.M $46.2M $45.M $40.M $40.M $39.6M $44.8M $35.M $35.M

$30.M $30.M

$25.M $25.M $37.3M

$20.M $20.M

$15.M $15.M

$10.M $10.M

$5.M $5.M

$0.M $0.M

Budget YTD Forecast Actual YTD Budget YTD Forecast Actual YTD

Aged Sundry Debtors Rates Arrears YTD Change in Debt

8% Nil 5% 7% 40% Current Debt 54% $3.2m $6.8m $29.0m

80% New Emerging Issues 4% -2% New Material Variances Current >30 >60 90+ Current 1 yr 2 yrs 3 yrs+ Policy and KPI Compliance Attachment April94 2021

Capital Performance

YTD CAPEX Compared to AP 2020/21

63% 37% 0% 20% 40% 60% 80% 100% Spent Unspent budget

Total approved budget - CAPEX completion rates against approved budgets $22.1m plus carryovers 140% 123% $3.4m 120% 93% 94% 100% 100% 89% 84% 88% 83% 83% 60% 63% 80% 52% 55% 60% 48% 40% 24% 26% 20% 9% 8% 0% Community Community Land Stormwater Support Waste Wastewater Water Supply Grand Total Facilities Support Transport Management (Sewerage) (Roading) and Minimisation Budget Complete YTD - % Management Forecasted YTD - %

0% 20% 40% 60% 80% 100% Projects of interest Spade Ready COVID employment support $1.33M - 87% 13% DELIVERY

EDRMS - DELIVERY 66% 34%

Financial Reporting Upgrade - DELIVERY 92% 8%

Hikumutu WWTP Sludge removal - DELIVERY 43% 57%

Hakiaha Street Watermains - PLANNING 4% 96%

Urgent Ohakune WTP upgrade - ON HOLD 15% 85%

Aged Work In Progress % 60% Total WIP - $18.1m 40% 48% 41%

20% 12% 15%

0% 2021 2020 2019 2018+ Attachment April95 2021

Group of Activites YTD Performance

COMMUNITY FACILITIES YTD Revenue YTD Expenditure Capital Expenditure $3.4M $2.4M $0.6M $0.3M Favourable $0.2M Unfavourable $0.5M Favourable Not material - on budget Not material - on budget 90% budgeted in June 21 - on target

COMMUNITY SUPPORT YTD Revenue YTD Expenditure Capital Expenditure $2.9M $3.2M $0.1M $0.3M Unfavourable $0.6M Unfavourable On budget Not material - on budget Overhead recovery $0.5m Not material - on target overbudget

LEADERSHIP YTD Revenue YTD Expenditure Capital Expenditure $1.9M $1.8M N/A $0.1M Favourable $0.2 Unfavourable Includes unbudgeted funding Not material - on budget No capital works received for Taskforce For Jobs, community recovery programme

REGULATION YTD Revenue YTD Expenditure Capital Expenditure $2.4M $2.3M N/A On budget $0.3M Unfavourable Not material - on budget Overhead recovery $0.3m No capital works overbudget

SOLID WASTE YTD Revenue YTD Expenditure Capital Expenditure $1.6M $1.7M $0.6M On budget $0.1M Unfavourable $0.5M Favourable Not material - on budget Not material - on budget Includes food waste bins and Taumarunui sorting facility due to landfill closure

Revenue under budget Unfavourable Expenditure under budget Favourable Capital Expenditure under budget Unfavourable Attachment April96 2021

STORMWATER YTD Revenue YTD Expenditure Capital Expenditure $0.8M $0.4M $0 On budget On budget $0.6M Unfavourable Not material - on budget Not material - on budget Work yet to commence

SUPPORT / OVERHEAD YTD Revenue YTD Expenditure Capital Expenditure $5.5M $5.6M $0.7M $1.9M Favourable $0.5M Unfavourable $0.1M Unfavourable Overhead recovery $1.5M Not material - on budget Purchase of additional computer overbudget equipment and Software e.g. Zoom equipment & Financial Reporting Software for LTP

WASTEWATER YTD Revenue YTD Expenditure Capital Expenditure $2.5M $1.4M $0.7M $0.4M Favourable $0.1M Unfavourable On budget Drawdown of DIA Stimulus Not material - on budget Funding

WATER SUPPLY YTD Revenue YTD Expenditure Capital Expenditure $3.5M $2.5M $2.3M On Budget $0.3M Unfavourable $4.6M Unfavourable Not material - on budget Not material - on budget Water main renewal programs, for Hakiaha Street, & Ohakune Water Treatment plant are uncompleted.

LAND TRANSPORT YTD Revenue YTD Expenditure Capital Expenditure $10.8M $7.8M $8.9M $1.3M Favourable $0.6M Unfavourable $0.2M Unfavourable Spade Ready Funding Spade Ready Expenditure Not material - on target

Revenue under budget Unfavourable Expenditure under budget Favourable Capital Expenditure under budget Unfavourable Attachment April97 2021

Statement of Comprehensive Revenue and Expense

For the period ending 30 Apr 2021 Annual Variance Actual YTD Plan YTD YTD ($000) ($000) ($000) Notes Revenue

Rates 20,335 20,275 60

Subsidies and Grants 14,318 11,471 2,847 1

Interest Revenue 2 26 (24)

Fees and Charges 2,081 2,235 (154) 2

Development and Financial Contributions 208 - 208 2

Other Revenue 974 836 138 3

Gains 32 - 32

Total Operating Revenue 37,950 34,843 3,107

Expense

Personnel Costs 4,744 4,788 L 44

Finance Costs 487 759 J 272 4

Depreciation and Amortisation Expense 7,880 7,543 L (337) Other Expenses 19,281 17,744 L (1,537) 5

Losses - L -

Total Operating Expenditure 32,392 30,834 (1,558)

Share of Associate's Surplus / (Deficit)

Share of Associate's Surplus / (Deficit) - - K -

Total Share of Associate's Surplus / (Deficit) - - -

Operating Surplus / (Deficit) 5,558 4,009 1,549

Other Comprehensive Revenue and Expense

Gain / (Loss) on Property, Plant & Equipment Revaluations 5,509 - J 5,509

Financial Assets at Fair Value Through Comprehensive - - K - Revenue and Expense Movement in Landfill Provision - - K -

Total Other Comprehensive Revenue and Expenses 5,509 - 5,509

Total Comprehensive Revenue and Expense / (Deficit) 11,067 4,009 7,058 for the Year Attributable to Council Notes toAttachment the Statement of Comprehensive Revenue98 and Expense

Note Comment

1 Subsidies and grants: $2,848k favourable

Capital Development Subsidy from NZTA received $618k but unbudgeted. This revenue offsets budgeted emergency work which is unclaimed as no emergency work has been required. Work commenced on the projects funded under the Worker Redeployment of Local Roading Projects $1,162k and 3 Waters Stimulus $557k. Additional grant received for the Mayors' Taskforce For Jobs Community Recovery Programme $250k.

2 Fees and Charges: $155k unfavourable

Water Meter Charges unfavourable due an overbudget in Annual Plan 2020/21. This has been corrected in the LTP 2021/31

3 Other revenue: $138k favourable.

Additional funding from Central Government for Destination Development received $100k

4 Finance costs: $273k favourable

Current debt levels are below budgeted levels and interest rates are at current lows.

5 Other expenses: $1,537k unfavourable

Work commenced on the projects funded under the Worker Redeployment of Local Roading Projects ($1,162k) unfavourable, which was unbudgeted but are offset by grant income in Grants and Subsidies. Operational expendiutre for 3 Waters Project ($88k) offset by income in Grants and Subsidies Attachment 99 Statement of Financial Position

For the Period Ending 30 Apr 2021 Actual YTD Annual Plan 2021 Annual Report 2020 Notes ($000) ($000) ($000) Current Assets

Cash and Cash Equivalents 2,371 500 2,197 1

Receivables 9,901 4,691 3,967 2

Prepayments and Accrued Income 1,522 985 1,015

Inventory 409 338 382

Other Financial Assets - - -

Total Current Assets 14,203 6,514 7,561

Non-Current Assets

Investment in CCOs and Other Similar Entities 48 39 48

Other Financial Assets 740 712 741

Property, Plant & Equipment 437,912 436,720 426,074

Intangible Assets 609 222 877

Investment Property 3,636 3,162 3,636

Total Non-Current Assets 442,945 440,855 431,376

Total Assets 457,148 447,369 438,937

Current Liabilities

Creditors and Other Payables 3,418 5,467 3,540

Borrowings 8,000 10,800 8,000

Employee Entitlements 339 565 403

Income in Advance 10,390 954 2,835 4

Total Current Liabilities 22,147 17,786 14,778

Non-Current Liabilities

Borrowings 21,000 22,621 21,000 Provisions 199 194 199

Derivative Financial Instruments - - -

Total Non-Current Liabilities 21,199 22,815 21,199

Total Liabilities 43,346 40,601 35,977

Net Assets 413,802 406,768 402,960

Equity

Accumulated Funds 285,209 282,368 279,876

Other Reserves 128,593 124,400 123,084

Total Equity 413,802 406,768 402,960 Notes toAttachment the Statement of Financial Position100

Note Comment

1 Cash and Cash Equilivants higher due to Three Waters and Stimulus funding received from MBIE and DIA

2 Receivables higher due to outstanding payment of the TIF Funding for the Ohakune Water Treatment Plant second payment and fourth instalement of rates.

3 Debt profile split between current and non-current positions differ to the Annual Plan. The key driver for this is the low interest rates that can currently being charged on short term borrowings which is translating into significant ratepayer savings.

Regular treasury reviews are ensuring management are within Council policy limits. Total debt currently sits at $29.0M against an end of year Annual Plan position of $33.4M.

4 Income in advance is ahead of the Annual Plan due to timing differences of Rates Instalments and external funding received from MBIE and DIA.

Rates instalment variance comprises of paid in advance at the beginning of the financial year $0.8m and $4.1m from the third quarter instalment. An additional $3.1m has been received from MBIE for Project Funding and $2.2m from DIA for Three Waters funding. Attachment March101 2021

Funding Impact Statement - Whole of Council L T For the Period Ending 30 Apr 2021 P Annual Plan Variance F Actual YTD YTD YTD o ($000) ($000) ($000) Sources of Operating Funding

General Rates, Uniform Annual General Charges, Rates Penalties 9,969 10,124 (155)

Targeted Rates 10,365 10,151 214

Subsidies and Grants for Operating Purposes 7,084 4,854 2,230

Fees and Charges and Other Revenue 2,878 2,934 (56)

Interest and Dividends from Investments - - -

Local Authorities Fuel Tax, Fines, Infringement Fees, and Other Receipts

Total Operating Funding (A) 30,296 28,063 2,233

Applications of Operating Funding

Payments to Staff and Suppliers 23,981 22,640 1,341

Finance Costs 487 759 (272)

Other Operating Funding Applications - -

Total Applications of Operating Funding (B) 24,468 23,399 1,069

Surplus/(Deficit) of Operating Funding (A - B) 5,828 4,664 1,164

Sources of Capital Funding

Subsidies and Grants for Capital Expenditure 7,235 6,617 618

Development and Financial Contributions 208 - 208

Increase (Decrease) in Debt - - -

Gross Proceeds from Sale of Assets - - -

Lump Sum Contributions - - -

Other Dedicated Capital Funding - - -

Total Sources of Capital Funding (C) 7,443 6,617 826

Application of Capital Funding

Capital Expenditure 13,963 18,350 (4,387)

Increase (Decrease) in Reserves (692) (7,069) 6,377

Increase (Decrease) of Investments - - -

Total Applications of Capital Funding (D) 13,271 11,281 1,990

Surplus/(Deficit) of Capital Funding (C - D) (5,828) (4,664) (1,164)

Funding Balance ((A - B) + (C - D)) 0 (0) - 102

Report to: Council

Meeting Date: 26 May 2021

Subject: Mayor’s Report: April 2021

Purpose of Report 1.1 The purpose of this report is to inform Councillors of appointments and meetings undertaken by the Mayor during the month of April 2021. The report also outlines fee waiving applications approved (if any) by the Mayor during the same period.

Significance and Engagement 2.1 This report does not contain anything that triggers the Significance and Engagement Policy.

Discussion 3.1 APPOINTMENTS UNDERTAKEN BY THE MAYOR

April 2021 1 April • Zoom meeting with MPI and the Business Development and Relationship Manager • Zoom meeting with MPI around Board appointments • Attended meeting on Mountains to Sea governance with the Chief Executive and Ruapehu Tourism Development Manager 6 April • Radio interviews • Attended LTP public consultation meeting in Waioruru with elected members, Chief Executive and staff 7 April • Attended zoom meeting with Road Controlling Authority Forum (RCAF) • Attended zoom meeting around North Island regional passenger rail services with feasibility consultant and the Ruapehu Tourism Development Manager • Attended LTP public consultation meeting in Taumarunui with elected members, Chief Executive and staff 8 April • MS Teams meeting with DOC and the Chief Executive 9 April • Attended Te Kopuka ná Te Awa Tupua meeting in Whanganui 12 April • Radio interviews • Mayors’ Taskforce for Jobs meeting with Community Organisations and Business Development Manager 13 April • Zoom meeting with RAL around Capital Raise with the Chief Executive • Attended Regional Chiefs’ meeting with Members of Parliament in Wellington with the Chief Executive • Attended LGNZ National Council dinner in Wellington 14 April • Attended LGNZ National Council meeting in Wellington 103

15 April • Attended Rural Health Alliance Aotearoa New Zealand meeting at Parliament in Wellington • Deputised Deputy Mayor to attend Zone 3 Conference in Hastings with the Chief Executive

16 April • Deputised Deputy Mayor to attend Zone 3 Conference in Hastings with the Chief Executive • Attended RCAF Executive Committee meeting via zoom 19 April • Radio interview • Attended LTP public consultation meeting in Raetihi with elected members, Chief Executive and staff 20 April • Radio interview • Attended meeting in Ohakune with Department of Corrections staff around rehabilitation • Attended LTP public consultation meeting in Owhango with elected members, Chief Executive and staff • Visit to a tiny home development in Ohakune 21 April • Meeting with LGNZ CouncilMark assessors with the Chief Executive • Attended CouncilMark Debrief Workshop with elected members and senior staff • Attended CouncilMark celebratory afternoon tea with elected members and staff • Attended LTP public consultation meeting in Ohakune with elected members, Chief Executive and staff 25 April • Deputised Deputy Mayor to attend Taumarunui Dawn Service and mid-morning Anzac Day services • Attended Anzac Day Dawn Service at Raetihi with Cr Pue • Attended Ohakune Anzac Day mid-morning service 27 April • Radio interview • Attended Nga Kaumatua o te Mauri Atawhai meeting in Taumarunui 28 April • Met with President of Lions Club in Ohakune • Attended NZ Walking Access Commission Board meeting via zoom 29 April • Attended Ngā Wai Ora o te Whangaehu FIF Governance Group meeting 30 April • Attended Accessing Central New Zealand meeting in Palmerston North with the Chief Executive • Attended National Rural Health Conference dinner in Waikakei prior to conference following day

3.2 No fees were waived during April 2021.

Mayor’s Report – April 2021 104

Suggested Resolution That the Mayor’s Report: April 2021 be received.

Don Cameron JP MAYOR

Email address for point of contact: [email protected]

Mayor’s Report – April 2021 105

Report to: Council

Meeting Date: 26 May 2021

Subject: Chief Executive’s Report: April 2021

Purpose of Report 1.1 The purpose of this report is to present a Management Summary of activities for discussion. More detailed information on the activities is available in Attachment 1.

Significance and Engagement 1.2 Nothing in this report triggers the Significance and Engagement Policy.

Executive Group Management Summary Clive MANLEY

1.3 GENERAL OVERVIEW AND CURRENT PRIORITIES 1.3.1 The 2021-2031 Long Term Plan (LTP) consultation period ended on 26 April. Staff are preparing the documentation for the hearings scheduled for 11 and 12 May in Taumarunui, Ohakune and Raetihi.

1.4 PEOPLE, SAFETY AND WELLNESS 1.4.1 Covid_19 vaccinations have been rolled out to council staff during April with the second injection due up to 34 days after the first, so will be offered w/c 24 May. The second wave of vaccinations are scheduled for mid-May and it is hoped that as many council staff as possible are vaccinated by end June.

1.4.2 Influenza inoculations for those over 65 years of age have been underway and will be offered to those under 65 years old from 17 May. The Ministry of Health’s guidelines state that the Covid_19 inoculations should be given prior to the ‘flu inoculations.

1.5 HOUSING INITIATIVES IN RUAPEHU 1.5.1 Discussions are continuing with both Kainga Ora and the Ministry of Housing and Development.

1.5.2 A Taumarunui Future Housing and Community Plan public consultation meeting to be facilitated by Ree Anderson, council’s housing projector consultant on 8 June.

1.6 RECRUITMENT 1.6.1 Warrick Zander joined us on 3 May as Executive Manager, Regulatory & Customer Services.

1.6.2 Chris Fearon continues to act as the Chief Financial Officer until the successful applicant joins us on 5 July.

1.6.3 The organisation is now working towards transitioning to new direct reports where applicable, job descriptions updated or refreshed, GL code changes were required and ensuring that the Delegations Manual reflects such changes. 106

1.7 RELEVANT MEETINGS FOR THE CHIEF EXECUTIVE DURING APRIL 2021

April 2021 1 April • Attended Mountains to Sea governance discussion with the Mayor and Ruapehu Tourism Development Manager. 6 April • MW LASS insurance teleconference. • Telephone call to Chair of BNZ around closure of local branches and how Council may be able to assist in providing services to customers • Telephone call with Paul Ryan further to report to Council 24 March 2021. • Zoom meeting with Ree Anderson, Housing Initiative consultant and Kainga Ora to agree agenda for workshop in late April • Attended LTP public consultation meeting in Waiouru with the Mayor, other elected members and staff 7 April • Further discussion with Paul Ryan • Telephone call with Jono Dean of RAL • Telephone call to Aiden Gilbert of Uenuku • Attended LTP public consultation meeting in Taumarunui with the Mayor, other elected members and staff 8 April • MS Teams meeting with DOC with the Mayor • Meeting with Aiden Gilbert of Uenuku in Raetihi • Zoom meeting with Kainga Ora, Ree Anderson and PWC around housing workshop late April • Telephone call to Ree Anderson to contirm attendees to housing workshop • Meeting with Cr Hinch 9 April • Zoom meeting with Boffa Miskell to discuss Ohakune Town Centre scope of work 12 April • Attended MW LASS Directors’ meeting in Feilding • Telephone call to Michael Lovett, Deputy Chief Executive of DIA 13 April • Meeting with Andrew Crisp, Chief Executive of Ministry of Housing and Development in Wellington • Meeting with GNS around fault mapping in Wellington • Zoom meeting with Jono Dean of RAL with the Mayor • Attended Regional Chiefs’ meeting with Members of Parliament with the Mayor in Wellington 14 April • Attended meeting with PWC, Kainga Ora and Ree Anderson in Auckland prior to housing workshop end April • Zoom stakeholders meeting with Waka Kotahi’s Chief Executive 15 April • Telephone call to Weston Kirton of Horizons around the proposed memorial to the Ongarue train disaster • Attended Zone 3 Conference in Hastings with the Deputy Mayor • Telephone call to PWC around housing workshop 16 April • Attended Zone 3 Conference in Hastings with the Deputy Mayor 19 April • Attended LGNZ Chief Executives’ Forum in Wellington. • Attended LTP public consultation meeting in Raetihi with the Mayor, other elected members and staff 20 April • Completed to LGNZ housing survey • Discussion with staff as residents/ratepayers of the district around inputting to LTP consultation

Chief Executive’s Report – April 2021 2 107

• Attended LTP public consultation meeting with the Mayor, other elected members and staff in Owhango 21 April • Met with CouncilMark assessors with the Mayor • Attended CouncilMark debrief workshop with elected members • Attended LTP public consultation meeting with the Mayor, other elected members and staff in Ohakune 23 April • Attended Local Government Infrastructure Reference Group meeting in Wellington 27 April • Hosted Housing Workshop in Ohakune with Ree Anderson, Iwi representatives, Kainga Ora, PWC and staff • Met with Chief Executive of Ngàti Rangi

28 April • Met with consultants Morrison Low around Ohakune WTP with senior staff 29 April • Zoom meeting with consultant Alastair Wells and contractors in Taumarunui 30 April • Telephone call to Steven Finlay of EquiP • Attended Accessing Central New Zealand meeting with the Mayor in Palmerston North • Met with Ian Lowe, Emergency Management at Horizons Regional Council GNS fault mapping

2 REGULATORY & CUSTOMER SERVICES – EXECUTIVE MANAGER’S UPDATE (Warrick Zander from 3 May) 2.1 The general and detailed update of the business activities within my group is contained within Attachment 1.

2.2 30 Development Contribution assessments were undertaken during April of which 11 were deemed eligible for payment of development contributions.

2.3 Resource consent activity is on a par with the same time last year. We note that consultants are currently very busy which indicates that a number of new applications will be received over the next few months. It is also noted that sale and purchase activity is reasonably buoyant which could also lead to additional consenting activity.

2.4 Building consent timeframes are extremely encouraging with the average processing time of 6.98 days (20 days is the legislative requirement). 47 consents were processed during April.

2.5 Compliance: Noise complaints dropped significantly during April this year compared to the same time last year. There was also a significant increase in lost or impounded dogs against the same time last year.

3 COMMUNITY & ECONOMIC DEVELOPMENT – EXECUTIVE MANAGER’S REPORT (Pauline Welch) 3.1 The general and detailed update of the business activities within my group is contained within Attachment 1.

3.2 I-Sites: The ‘Taumarunui On the Main Trunk Line 2021’ took place on 18 April with the train stopping in Taumarunui with 370 passengers on board.

3.3 The mobile i-SITE is due to arrive in National Park in early July prior to the ski season.

Chief Executive’s Report – April 2021 3 108

3.4 Revenue for April 2021 is 100% up on the same time last year, owing to last year’s lockdown period.

3.5 The Policy and Community Engagement teams have worked tirelessly to prepare the community and the documentation for the LTP consultation process and the hearings in May. Strong Māori participation has been noted and the livestreaming of the hui well received by the community.

3.6 Library staff continue to engage with local schools, visiting and offering assistance to help make books and learning a valuable experience. The libraries were well attended during the school holidays with membership growing.

3.8 Visit Ruapehu: Ongoing media pitches to include Ruapehu in Tourism NZ instigated stories in mainstream media. Good success throughout these two months with almost weekly features in NZ Herald and Stuff placements.

3.8 Business development Start-up business meetings are continuing with varied ideas and plan: predominantly from people relocating to the area looking at opportunities.

4. INFRASTRUCTURE – EXECUTIVE MANAGER’S UPDATE (Warren Furner) 4.1 The general and detailed update of the business activities within my group is contained within Attachment 1.

4.2 The number of drinking water requests for services are significantly higher in comparison to the same period last year. However, it should be noted that the country was in lockdown during April 2020.

4.3 The Community Property team and contractors took particular care to ensure that all cemeteries were mown with line trimming and general tidying up prior to the district’s ANZAC Day commemorations.

4.4 The official opening of the Pipiriki Playground will be held on 20 May. Invitations have been sent to elected members.

4.5 Refuse tonnage is significantly higher than the same time last year but this is due to the closure of some facilities during last year’s lockdown.

5 FINANCE & STRATEGY – ACTING EXECUTIVE MANAGER’S UPDATE (Chris Fearon) 5.1 The cash collection rate in April 2021 was 81% as against 80% at the same time last year. The bit from financial monitoring to go in here.

5.2 Overall financial results forecast a surplus of $6.6m, ($0.9m) unfavourable against budget. This is due to expenditure incurred on Ohakune WTP upgrade and Social and Affordable Housing that may not be offset by Central Government funding by the end of the financial year.

Chief Executive’s Report – April 2021 4 109

Suggested Resolution That the Chief Executive’s Report: April 2021 be received.

Clive Manley CHIEF EXECUTIVE

Email address for point of contact: [email protected] Attachment 1: Activity Reports

Chief Executive’s Report – April 2021 5 110

ATTACHMENT 1

ACTIVITY REPORTS

6 PEOPLE, CAPABILITY & SAFETY, EXECUTIVE MANAGER’S UPDATE (Natasha Poloai)

6.1 SAFETY LEAD INDICATORS COMPLETED/TO COMPLETE:

(a) RDC Lone Worker Policy completed. (b) Audit of Lone Workers PPE (personal protective equipment) has been deferred to May. (c) Planning for Health & Safety Representative training has commenced. (d) Council has completed an investigation into a sub-contractor accident in December 2020. Corrective actions have been identified and the applicable controls implemented.

6.2 PEOPLE AND SAFETY STRATEGIC ACTIVITIES:

(a) Framework for employee health monitoring commenced.

6.3 PEOPLE AND SAFETY CRITICAL RISKS AND CONTROLS

Indicators  Red There are significant compliance / operational concerns that require Governance visibility.  Visibility of issues that require action and or escalation. Amber  Risks and issues are under control and are being managed to resolution. Green

Chief Executive’s Report – April 2021 6 111

Status Key Indicators This Last Comments period period RDC has completed the investigation into the Sunshine Road sub-contractor accident that occurred in December 2020.

The investigation has established the generic Traffic Management Plan was not fit for purpose Health & Safety Legislative   due to the narrowness of the site resulting in the Compliance truck rolling down a bank and injury to the driver.

In addition, a number of improvement mechanisms have been identified to improve the Health and Safety performance and expectations for staff, contractors and sub-contractors.

The contractual analysis of RDC Employment Agreements is now complete. Recommendations Employment Compliance   will be made to the Chief Executive for consideration.

• PPE audit deferred to May. Worker Participation   • Health & Safety Committee meeting overdue.

Nil 4. Health Monitoring  

5. Risks   Nil 6. Notifiable   Nil

6.4 HEALTH AND SAFETY STATISTICS TO APRIL 2021:

Indicator Goal Current Inductions for new staff – 1. 100% 100% Significant incidents 0% 0% Health and Safety Committee meeting 100% 100%

6.5 CONTRACTOR INCIDENTS REPORTED DURING THE QUARTER TO MARCH 2021:

Number of Contract by Incidents Level of Harm Follow up Action in Place Activity Reported Near Miss 0 Land Minor 0 1 Transport Moderate 0 Serious 0 Near Miss 0 Water Minor 0 0 Services Moderate 0 Serious 0

Chief Executive’s Report – April 2021 7 112

6.6 INFORMATION TECHNOLOGY Stuart CAMPBELL

6.6.1 Diverse Internet Connection – This will be a Microwave link out of the Ruapehu district. This is still on track to go live in June. This will place RDC in a good position to start moving services to the cloud and to Office 365. This will also tie in with RDC’s upgrade to Datascape, an ERP that is cloud based.

6.6.2 Another bank of CCTV cameras have been rolled out to secure the areas around the Taumarunui Railway Station and adjacent to the bird sculptures in Hakiaha Street.

7 INFORMATION MANAGEMENT Maggie FLONK

7.1 LIM REQUESTS 7.1.1 During April 15 requests were received, with one urgent request. 15 LIMs completed and sent out within timeframe. No LIM requests processed during the same time last year due to the lockdown. 28 LIMs were processed in April 2019.

7.2 LGOIMA AND OFFICIAL INFORMATION REQUESTS 7.2.1 During April, five LGOIMA requests were received and responded to within the timeframe. There are currently four overdue requests which have been followed up. One request awaits a response from the requestor around the cost involved.

7.3 MAIL OUTS 7.3.1 No mail outs were processed during April.

8. RISK & PROJECT CONTROLS – EXECUTIVE MANAGER’S UPDATE (Aaron Pendergrast)

Chief Executive’s Report – April 2021 8 113

Projects of interest progress report

15% URGENT OHAKUNE WTP UPGRADE 30%

6% HAKIAHA STREET WATER MAINS 15%

HIKUMUTU WWTP SLUDGE DEWATER AND 74% HANDLING 67%

TAUMARUNUI MAIN STREET IMPROVEMENTS 30% (TOILET, PERGOLA, AND INITIAL WORKS ON RAILWAY STATION) 30%

87% SPADE READY COVID SUPPORT - $1.33M 90%

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

PERCENT BUDGET SPENT PROJECT PERCENT COMPLETE

Chief Executive’s Report – April 2021 9 114

Project Project Project Projects Forecast Status Status Management comments Status next Of Interest Planned Current month Project is into its final months of delivery, and work is expected to be complete before 30 June. Costs are within Spade ready budget, and all work streams continue to report good COVID Delivery Delivery Complete support - outcomes. Officers are carefully monitoring all remaining $1.33M scopes to avoid ratepayer impact from cost overruns, and a final outcomes report will come to Council in due course. Work is progressing on the toilet block fit out, and slowly Taumarunui on archive scope elements. RDC have been recently Main street advised of further procurement and supply-chain delays improvements of + 6-8 weeks for both toilet and pergola materials, and (Toilet, Delivery Delivery Delivery Pergola, and archive work is now forecast for completion mid-June. initial works Initial project estimates were for completion by March, on Railway station) but it is now unlikely to be complete before financial year-end.

Hikumutu Desludging operation process is continuing, and will be WWTP for some time. The project has transitioned to a less cost Delivery Delivery Delivery Sludge intensive phase requiring time rather than dollars, and dewater and handling will be ongoing through the 30 June financial yearend. Final planning for the water mains to be redirected through Bell Rd are nearing completion, and a final Veolia proposal is expected shortly. Additionally, Tenders Group Hakiaha have recently approved (17/5/2021) Veolia proposals for Delivery Procurement Re-forecast Street Water the relining of both Waste Water and Storm Water assets mains in Hakiaha St. Management will be providing communication to the community with details and timeframes, and project details to Council in June. Project remains behind time, and anticipated costs are higher than approved budgets. However, Management have worked with Morrison Low in a full project review, Urgent and are implementing recommended changes to restart Ohakune Delivery Procurement Delivery WTP this work. A final project contract is expected to be upgrade available for Tenders Group approval by the end of May, and project roles and responsibilities are now well in place.

Chief Executive’s Report – April 2021 10 115

9 Regulatory & Customer Services – Executive Manager (Warrick Zander from 3 May)

9.1 RESOURCE MANAGEMENT Sandra HOLMAN

9.2 TERRITORIAL AUTHORITY RESOURCE CONSENT ACTIVITY

Consents Issued for April 2021

ID Consent Details Target Days Consent Status Date Zone Address Days Taken Type 1391 For the N/A 16 Certifica Issued 9/4/2 Rural State installation of a te of 021 Highway 4 telecommunicati Complia ons facility nce 1395 Boundary 20 18 Subdivis Grante 16/4/ Rural 1729 adjustment with ion d 2021 Kawautahi amalgamation Road creating no new lots 1397 Subdivision of 20 15 Subdivis Grante 29/4/ Rural 235 approximately ion d 2021 Echolands 11ha into two Road allotments 1398 To subdivide 20 16 Subdivis Grante 22/4/ Rural 4 Mania 15.6ha into 3 ion d 2021 Road allotment 1399 To subdivide the 20 16 Subdivis Grante 29/4/ Residen 163 Miro site into eight ion d 2021 tial Street new lots 1401 To erect signage 20 14 Land Grante 29/4/ Residen 35 Makere to easily identify use d 2021 tial Street the Maori Early Childhood Centre

9.2.1 APPLICATIONS RECEIVED The graph demonstrates the April numbers are on par with this time last year. This is normal around this time of the year. The consultants are busy which indicates new applications will be coming in over the next few months.

Resource Consent Applications 14 12 10 8 6 4 2 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

2020/21 Previous Year

Chief Executive’s Report – April 2021 11 116

9.2.2 APPLICATIONS EXEMPT FROM RESOURCE CONSENT

Deemed Permitted Boundary Activity for April 2021

ID Consent Details Target Days Consent Status Date Zone Address Days Taken Type 1400 Side and Rear 10 8 Land Issued 15/4/ Rural 40 yard plus Height Use 2021 Matapuna in Relation to Road boundary encroachments

9.2.3 APPLICATIONS AND PRE-LODGEMENT MEETINGS A small number of pre-lodgement meetings have taken place, which should result in applications in the future. Under section 87BB of the RMA no Deemed Permitted Marginal or Temporary Activity have been issued.

9.2.4 APPLICATIONS ON HOLD There are two applications on hold awaiting further information from applicants before they can proceed through to a decision.

9.2.5 REQUEST FOR SERVICE (RFS) The graph continues to show that people are busy looking at purchasing in the area, looking for ways to make the most out of their piece of land. This volume continues to gives us a sense that it could lead to new applications being received over the coming months.

Resource Consent RFS 180 160 140 120 100 80 60 40 20 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

2020/21 Previous Year

10 BUILDING CONSENTS

10.1 BUILDING CONSENTS ISSUED

Average No of % of Applications Processing Time Month Target (days) Applications Meeting Target (days)

APRIL 20 47 100% 6.98

Chief Executive’s Report – April 2021 12 117

10.2 BUILDING CONSENT SUMMARY REPORT

Consents

Ward Category Type No Value

Taumarunui Additions and Dwelling Alterations alterations 2 40,000

Solid Fuel Heater 5 29,800

New Building Dwelling 1 45,000

Dwelling Foundation Transportable 2 108,000

Garage/shed 2 95,000

National Additions and Commercial Park Alterations 2 250,000

Dwellings 2 16,200

Solid Fuel Heater 4 24,500

New Building Dwelling Foundations Transportable 1 20,000

Dwelling 1 60,000

Ohura Additions and Alterations 0

New Building 0

Waimarino/ New Building Dwelling

Waiouru 4 711,525

Commercial 2 520,000

Dwelling Foundations Transportable 2 69,500

Additions and Commercial Alterations 1 140,000

Chief Executive’s Report – April 2021 13 118

Consents

Ward Category Type No Value

Dwelling 2 45,000

Solid Fuel Heater 14 77,750

Total 47 $2,252,275

2019/2020 Value 2020/2021 Value July 39 $1,620,288 29 $4,037,564 August 40 $1,926,008 25 $2,666,053 September 34 $2,685,164 19 $1,419,200 October 31 $4,056,141 18 $1,835,500 November 25 $3,400,270 26 $3,869,372 December 17 $2,143,867 19 $3,038,150 January 22 $2,118,750 9 $627,200 February 18 $1,636,290 21 $4,738,896 March 30 $1,314,755 49 $3,972,053 April 13 $1,092,700 47 $2,252,275 May 33 $1,908,566 June 35 $1,414,050

Building Consents Issued 60

50

40

30

20

10

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

2020/21 Previous Year

Chief Executive’s Report – April 2021 14 119

Value of Building Consents Issued ($m) $6

$5

$4

$3

$2

$1

$0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

2020/21 Previous Year

Building Inspections Ohakune 59

Building Inspections 28

Taumarunui

Pre-Lodgement Meetings Ohakune 11

Pre-Lodgement Meetings Taumarunui 1

New Building Consents Received for Month 44

Number of Reminder Letters 14

CCCs Issued 25

Consents Cancelled 1

Amendments Made to Building Consents 2

RFS Complaints and Inquiries 33

COA Issued 2

10.3 BUILDING WARRANTS OF FITNESS

Type Month

Due to Expire in Month 39

Final Notice Sent in Month 3

Chief Executive’s Report – April 2021 15 120

Waiting for Information in Month 0

Notice to Fix (BWOF) 0

Notice to Fix (second) 0

Updated Compliance Schedules 0

Notice to Fix (building) 0

Exempt building work approved 2

CPU Issued 1

10.4 SUMMARY FOR THE MONTH OF APRIL

Non-Historic BCA Activity (Start) 100

80

60

40

20

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Building Consents Received Pre-lodgement Meetings Taumarunui

Pre-lodgement Meetings Ohakune Previous Year

Chief Executive’s Report – April 2021 16 121

Non-Historic BCA Activity (During)

150

100

50

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Building Consent Amendments RFS Building Inspections Ohakune Building Inspections Taumarunui Previous Year

Non-Historic BCA Activity (End) 100

80

60

40

20

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

BCs Issued CCCs Issued Certificates of Acceptance Issued Previous Year

11 ANIMAL CONTROL/COMPLIANCE Brenda RALPH

11.1 COMPLIANCE ISSUES 11.2 The third Kiwi Aversion training course was held this month in Taumarunui and 12 owners attended to put their dogs through their paces in order to protect our Kiwi.

11.3 Council received considerably less noise complaints for this month compared to same time last year.

Chief Executive’s Report – April 2021 17 122

Dumping/Abandoned Vehicles/ Parking 60

50

40

30

20

10

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Illegal Dumping Abandoned Vehicles Parking Complaints Previous Year

General Dog Complaints 70 60 50 40 30 20 10 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Barking Welfare Unreg Dog Complaints Uncontrolled/Secured Dogs Previous Year

Dangerous Dog Activity 60

50

40

30

20

10

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Rushing Dog Attack Animal Dog Attack Person Previous Year

Chief Executive’s Report – April 2021 18 123

Stock Activity 60

50

40

30

20

10

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Stock On Road Bylaw Compliance Animal Dead Animal Collection Horse Bylaw Issues Previous Year

Trespass / Noise / Miscellaneous Complaints 60

50

40

30

20

10

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Trespass Complaints Compliance Misc Complaints Noise Complaints *1 Previous Year

Chief Executive’s Report – April 2021 19 124

Dog Registration

5000

4000

3000

2000

1000

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Registered Not Registered Previous Year

11.4 There were 27 impounded dogs and nine dogs reported lost during April 2021 compared to last year’s statistics of six impounded dogs and four reported lost dogs.

Noise Compliants - Location 40 35 30 25 20 15 10 5 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

North South Previous Year

12 NOISE COMPLAINTS

Chief Executive’s Report – April 2021 20 125

Noise Compliants *1 - Time of Day 40 35 30 25 20 15 10 5 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Afterhours Call During Work Hours Previous Year

13 ENVIRONMENTAL HEALTH AND LIQUOR 13.1 April was a busy month in Liquor licensing with reporting and issuing of Special licences, Managers’ licenses and Renewals of On-Licences.

13.2 Discussions with two mobile food businesses, one that has been operating in a public place without permission and a local registration whom Council have received complaint about and another new business looking at operating from a private site and events.

13.3 Opening inspection conducted on relocated food-business in Taumarunui.

13.4 Follow up on overgrown section in Rangataua where there have been several complaints that it is contributing to increased rodent activity. No progress, contacts supplied for contractors to assist with clearing.

13.5 Joint inspection conducted with Building Inspector following an allegation of sewage discharge into the road reserve that was found to be of no concern. Another resident spoken to regarding illegal discharge of sewage from a septic tank connected to a private dwelling that was being pumped into neighbouring farmland, matter was referred to Horizons as was unable to achieve a resolution.

14 INFRASTRUCTURE - EXECUTIVE MANAGER’S UPDATE (Warren Furner)

14.1 DISTRICT LAND TRANSPORT

14.2 HEALTH AND SAFETY – SITE SAFETY

ADSL, Downer, Jilesen, Mulch & Mow and Walters have reported no incidents for the month of April

14.3 EVENT REINSTATEMENT WORKS

There are a number of Minor Event sites throughout the District. The majority of the 211 identified sites have cones or safety fencing installed and are bunded where required. These sites are being evaluated with investigation, prioritisation, pricing and repair to be undertaken. Based on the average cost to repair similar sites in 2019/20 it is estimated that the repairs will cost around $1.85M. No site works were undertaken this month.

14.4 FINANCIAL YTD

Chief Executive’s Report – April 2021 21 126

14.4.1 The total value of subsidised work claimed and approved for the month to 30 April is $938,787. The Subsidised Roads maintenance and renewals programme is sitting at 93.5% expenditure at 83% of the year. Expenditure is ahead due to completion of 21.3km of Reseal, 6.8km of pavement rehabilitation, Mangaparo Rail Overbridge and the one-off NZTA grant. The main activities undertaken this month were minor improvements, unsealed road metalling, environmental maintenance, pavement rehabilitation and reseals.

Maintenance and Renewals (LR) 2.5

2.0

1.5

1.0

0.5

Monthly Expenditure ($m) 0.0 Jul Apr Oct Jun Jan Mar Feb Nov Dec Aug Sep May -0.5

Monthly Expenditure Average Monthly Target Previous Year

14.5 CAPITAL PROGRAMME

14.5.1 Rimu Street seal extension in Ohakune, the contractor has progressed through April to complete the subgrade pavement for the road widening and base for the kerb and channel. The Lines Company shifted a house power box to allow for the pavement widening to commence. The kerb and channel were completed in April, this will allow for kerb and channel on both sides.

14.5.2 Furthermore, on Rimu Street, the contractor prepared the site for the streetlight installation. The streetlight will be a LED light (ITALO series of luminaires) that will be reflected downward on the footpath. The site will be chip sealed with a kerb and channel on both sides and a footpath with streetlighting on one side.

14.5.3 Ohakune Mountain Road 13.5 km hairpin site was surfaced with AC and painted with road markings to complete the works and is ready for guard rails and signage. In April, the superpits and snow pushout areas were completed with concrete work.

14.5.6 Mangaparo Road 3.78km site, bridge replacement was completed in December and in April the guard rails were installed to and from the new bridge after the site was sealed.

14.5.7 Site walkovers, programmes and preparation discussions for the upcoming construction season for all the sites are well underway for the 2021/2022 construction season.

14.6 BRIDGE RENEWAL PROGRAMME

Chief Executive’s Report – April 2021 22 127

14.6.1 The Large Culvert Works consent is submitted but pending Horizons clarification, and the Bridge Painting consent are currently under review with identified works to be carried out over a number of years. GHD resource consent team are working on communications and engagement strategy for the Large Culvert Works and Bridge Painting projects for Horizons to demonstrate liaison with Iwi/Hapu.

14.6.2 Emmetts Civil construction established on 21 September 2020 at the Mangaparo Rail overbridge replacement and completed by 27 November where they have disestablished on site. Mangaparo bridge was open to the public on 15 of December 2020. Emmetts completed the approach rails on 22 April 2021.

14.6.3 Emmets have also repaired the damage handrail of Bridge 333 Tarariki Stream on Pipiriki Road on 15 April 2021.

14.7 NETWORK AUDIT AND CONTRACT PERFORMANCE

14.7.1 The April audit has been completed on 72 road sections totalling 118.0km in the Golf, Lairdvale, Ngapuke, Rangaroa, Tangiwai, Taumaruiti and Whangaehu areas. There was a 3.54 fault rate per km for sealed roads (Pass), 2.97 fault for unsealed roads (Pass) and an overall of 3.24 faults per km (Pass). The main faults found during this audit were vegetation, signs, plant pests, potholes and culverts.

14.8 RUAPEHU PUBLIC TRANSPORT PILOT PROJECT

14.8.1 Ruapehu District Council is working with Ruapehu Alpine Lifts, Horizons Regional Council, NZTA and DoC to secure public funding to complete the 2020 Winter Public Transport Pilot Project. The business case was competed in November and submitted as part of the first draft of the Regional Public Transport Programme 2021-2031.

14.8.2 If successfully funded and delivered, this project will be one of the first in New Zealand to demonstrate the outcomes from an All of Government (AOG) approach to solving transport access challenges for tourism hot spots in New Zealand. The New Zealand Tourism Strategy, the application of the new Destination Management Guidelines released earlier this year and the more recent Regenerative Tourism initiative.

14.8.3 The Transport Demand Management group made up of DoC, RAL, NZTA, Horizons and RDC met in March to discuss phased implementation of the new transport system for accessing Turoa and Whakapapa snowfields and is working towards policy changes within Tongariro National Park to enable demand pricing such as parking charges to fund public transport services.

14.8.4 Once funding is confirmed, transport services will be sourced using The Waka Kotahi NZTA Procurement manual. The Procurement manual is to be used for activities funded through the National Land Transport Programme and contains procurement procedures approved by the NZ Transport Agency for use by approved organisations when purchasing infrastructure, planning and advice, and public transport services.

14.8.5 In addition to tendering public transportation services, the proposed transport system for access to Tongariro National Park snowfields and walks includes private shuttle operations and potentially private car services or taxi services. These combined will address the access requirements within the destination and improve levels of service, begin to address social issues and carbon reductions from the light vehicle fleet and help to sustain local business operations. The transportation system is designed to provide transportation across the range of customer experience and price.

14.9 PGF COVID-19 RESPONSE – REDEPLOYMENT AND ACCELERATION – TRANSPORT

Chief Executive’s Report – April 2021 23 128

14.9.1 Council had been awarded $1,330,000 to undertake additional projects within the district with the focus being social procurement and getting additional work going at pace to increase job opportunities. As a result of the funding GHD has recruited a cadet to do the power line ID project and other similar work, the cadet commenced work at GHD on Monday 3 August and is now engaged in formal tertiary education toward an engineering diploma.

14.9.10 The cycleway maintenance upgrades and tree felling project contracts are well advanced and entering the final quarter of their contract terms. MBIE officials visited the cycle trail work site in February and are pleased with the programme and deliverables. All contracts are now being completed with final claims in June. This work has been achieved on time and within budget and is a credit to our teams.

15 ROAD SAFETY ACTION PLAN

15.1.1 The joint Road Safety Action Plan between Ruapehu District Council, New Zealand Transport Agency, Horizons Regional Council, NZ Police and road safety partners has been agreed and delivered across the Ruapehu for many years using the Safer Systems approach. Essentially, efforts have ensured alignment with National Road Safety campaigns and advertising calendars.

15.1.2 Activities for the period focus on broadcast media reinforcing awareness and advocacy for road safety actions.

16 TRAFFIC CRASH REPORTS 16.1.1 There were 18 crash reports received from the Police for March, with six being on the local road network and one being fatal. Crash investigation and report has recommended a route safety audit to include delineation of the route and environmental conditions such as roadside hazards under the new Road to Zero strategy.

17 ENVIRONMENTAL SERVICES Stuart WATSON

17.1.1 The graphs of service trends have been updated based on monthly data collected for April 2021. Drinking Water Supply RFS 100 90 80 70 60 50 40 30 20 10 0

Urgent Investigate Clarity / Taste Minor leaks Other Previous Year

17.1.2 Overall total for drinking water requests for services are significantly higher when compared to the same period as last year.

Chief Executive’s Report – April 2021 24 129

Wastewater RFS

20

15

10

5

0

Blocked Investigate Other Previous Year 17.1.3 Requests for service calls for wastewater are on par with wastewater calls this same time last year.

Stormwater RFS

20

15

10

5

0

Blocked Investigate Other Previous Year

17.1.4 Overall total number of calls related to stormwater are significantly higher when compared to the same period last year. This is due to an increase of enquiries for potential development of land.

18 ENVIRONMENTAL SERVICES Stuart WATSON 18.1 TAUMARUNUI

18.1.2 During this month, the 300mm water main which goes through the Avonlea Rest Home was located. Pegs were placed to indicate where the main is and depths explained to the contractors on site.

18.1.3 Several water leaks were reported at Tarata Place in Manunui. The Veolia projects team is working on a replacement option for the water main which will include the lateral connections.

18.1.4 A burst water main occurred at Hakiaha Street outside BP service station. Operators worked on the replacement of a section until late into the night to ensure the water supply was restored on time. The reinstatement was completed without major delays.

Chief Executive’s Report – April 2021 25 130

Matapuna Water Treatment Plant - Health and Safety Matapuna Water Treatment Plant - Health and Safety upgrades upgrades. Filter room access stairway.

Matapuna Water Treatment Plant - Health and Safety upgrades. Door and manway extension.

19 NATIONAL PARK 19.1 Owing to the wet weather early in the month, the treated water UVT dropped to low levels. This issue is related to the increase in filtered water turbidity.

Chief Executive’s Report – April 2021 26 131

20 OWHANGO 20.1 With March turbidity issues at the treatment plant, options for the enhancement of the water quality are being conducted. It is likely that filtration options can be applied to improve the turbidity of the treated water and aesthetics of the water supplied.

20.2 A campaign for raw water sampling will be required prior to the development of additional treatment options.

20.3 Early in the month, a water quality complaint was received for the property at 7 Owhango Road. Upon arrival, high turbidity was detected so the Veolia team carried out fire hydrant flushing around the area. This incident was related to the poor weather conditions at the time.

21 OHURA 21.1 Reservoir metering is now being considered, in order to enable the Veolia team to assess night-time water loss. A water loss analysis will be carried out and the results will be recorded via night-time shutdowns. By isolating parts of the network, the demand for treated water will be determined and the leakage quantified.

21.2 This programme will be initiated once the reservoir flow meter can be installed. However, access issues have prevented the installation of a flow meter and power supply. It is expected that the Veolia team resolves the constraints during the month of May.

22 OHAKUNE 22.1 Fibre contractors continued with the drilling operations throughout the Ohakune township. Minor damages to the network have occurred and repairs carried out.

22.2 The water treatment plan performed without issues over the school holiday period in April. The operators diligently ran the treatment plant, ensuring the reservoirs were kept full at all time.

22.3 The installation of additional water meters throughout the network was carried out over the month. Three strategic meters were out in place to assess the demand of water at the outskirts of the township. The approach is based on the results obtained from the night- time shutdowns Veolia carried out in the past and is part of continuous efforts to reduce the demand of treated water before the peaks season.

23 WASTEWATER TREATMENT AND NETWORKS 23.1 TAUMARUNUI Desludging of pond 2 has been approved. With the completion of pond 1, the dredge has been kept on site to continue the project prior to the aeration works starting.

Chief Executive’s Report – April 2021 27 132

Hikumutu Wastewater Treatment Plant – Geobags Hikumutu Wastewater Treatment Plant – Desludging works in Pond 2

24 PIPIRIKI 24.1 Issues with pump 2 were reported at the WWPS that discharges into the sand filters. This will be assessed during the annual inspections in May or June, still to be confirmed. This was detected after the PLC failed and the operator had to run troubleshooting at this site.

25 OHAKUNE 25.1 Repeated sewer odour issues were detected near the shops at Clyde Street. When the operators attended site, no problems with the wastewater mains were found. It is suspected that the problems are within private laterals or within private sewer pipes. This line is to be included in condition assessments for 2021.

26 STORMWATER 26.1 Repeated stormwater issues in Ohura triggered a programme where Veolia and RDC assessed the performance of the system. Spot checks were carried out and a clean-up programme was established. Veolia executed the machine work and improvements are expected for the winter season. Additional flushing was done with Veolia’s jetter unit.

27 CAPITAL WORKS 27.1 Faulkner Park sewer main access track

Chief Executive’s Report – April 2021 28 133

Faulkner Park, Taumarunui – Before clearing Faulkner Park – Before clearing

Faulkner Park, Taumarunui – Access track Faulkner Park, Taumarunui – Access track

Forward works:

• Ohakune WWTP ammonia removal project • District wide water modelling • Rangaroa reservoir switchboard replacement • Rangaroa reservoir outlet valve replacement

Investigation / proposal stage:

• Goldfinch Street watermain • Ohura SW open drains reformation

Chief Executive’s Report – April 2021 29 134

• Ohura valve installation and reservoir flow meter • Owhango water networks PRV installation for the northern part of the water network • Ohakune water meters for monitoring water usage / loss at strategic parts of the network

28 HEALTH AND SAFETY 28.1 Internal Always Safe culture training will begin in May. This programme aims at developing a team culture which ensures staff members understand Veolia’s expectations regarding health and safety.

29 SOLID WASTE

29.1 WASTE TRENDS 29.1.1 Refuse tonnage is significantly higher than the previous year which is due to the Covid-19 shutdowns during April 2020, recycling yields are also higher due to this.

29.1.2 Solid Waste Kerbside collection Audit was conducted between 29 March and 2 April. Report has been completed. New digger for hot composting unit has been delivered and the sliding roof for the unit begun construction. Due for completion mid May.

29.1.3 23 RFS received during April, consisting of minor issues which were resolved.

Solid Waste Tonnage 600

500

400

300

200

100

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Landfill Direct Total *1 Transfer Station Refuse Total *2 Kerbside Refuse Collection Recycling *3 Previous Year

30 COMMUNITY FACILITIES Julia FINCHAM

30.1 HEALTH AND SAFETY Critical Control Audits and Safe Behaviour Observations were completed in April for line trimming and mowing on slopes.

30.2 MOWING Mowing has been on schedule throughout April with mown areas maintained within specification.

Chief Executive’s Report – April 2021 30 135

30.3 CEMETERIES 30.3.1 There were ten burials in April. Cemetery Ashes Single depth Re open Double depth Manunui 2 Matiere Ohakune 1 Ohura Raurimu Owhango Raetihi 1 1 Rangataua 1 Taumarunui 2 2

30.3.2 Particular care was taken to ensure that all cemeteries were mown and line trimming carried out prior to ANZAC Day commemorations.

30.4 HALLS Staff are awaiting the outcome of an asbestos survey undertaken on the Taumarunui War Memorial Hall prior to the exterior of the hall being washed down and painted.

30.5 RESERVES Work to fence off 1,000 metres of River Accretion land behind the Taumarunui Saleyards got underway in April. Styles on both sections of River Accretion land, to assist users of the walkway, will be completed as part of the works.

Second section of fencing underway along Whanganui River Accretion Land.

30.6 PLAYGROUNDS Planting of the bank adjacent to the playground in Pipiriki was completed by the community with the assistance of Te Kura o Te Wainui-ā-Rua School in April. The playground is scheduled to be officially opened on 20 May 2021.

Chief Executive’s Report – April 2021 31 136

Planting playground bank, Pipiriki

30.7 COMMUNITY PROPERTY 30.7.1 All preparatory work for refurbishment of the public toilets on Hakiaha Street is complete and the monolithic flooring if scheduled for laying mid May. Once that has cured the wall tiling can be done, the ceilings fitted and the partitions and plumbing fittings installed. The revised completion date for the toilets is the beginning of June.

30.7.2 The beams for covering the pergola are on site, however work to complete this is delayed while the toilet refurbishment and museum archives projects are prioritised.

30.7.3 Painting of the museum archive is in progress with a revised completion date for this work being the beginning of June.

Museum Archive refurbishment

30.8 FOOTPATHS/WALKWAYS 30.8.1 Inspections and vegetation control of walkways was carried out in April.

Chief Executive’s Report – April 2021 32 137

Clearing fallen branches on Jubilee Park Walkway, Ohakune

30.8.2 Work to form the accessible walkway from the end of Turaki Street to Taupo Road in Taumarunui has been completed in April.

Walkway - end of Turaki Street to Taupo Road, Taumarunui

30.9 FORWARD WORK BY P&R CONTRACTOR Programmed activities for May include chemical control of mown areas, mulch gardens, continue autumn annual planting, winter annual planting, undersow of Taumarunui Domain, softfall top ups of playgrounds, walkway maintenance and kerb and channel sweep across the district.

Chief Executive’s Report – April 2021 33 138

31 DOWNER KEY PERFORMANCE INDICATORS

Contractor KPI Scores

32

27 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Below Average Average (reactive) Average (Pro-active) Above Average Excellent 2020/21 Previous Year

The above graph shows that Downer continues to meet KPI level expectations month after month.

32 COMMUNITY & ECONOMIC DEVELOPMENT – EXECUTIVE MANAGER’S REPORT (Pauline Welch)

33. ECONOMIC DEVELOPMENT

33.1 DESTINATION MANAGEMENT PLAN IMPLEMENTATION

33.1.1 Destination Management brings together different stakeholders to achieve the common goal of developing a well-managed, sustainable visitor destination. It is an ongoing process that requires destinations to plan for the future and consider the social, economic, cultural and environmental risks and opportunities. Destination Management involves collaboration across the multiple stakeholders that make up the ecosystem of a destination. 33.1.2 Progress during April has focussed primarily on reporting against high priority initiatives delivered as part of the Ruapehu Regional Visitor Development Plan (RRVDP). The current two year funding agreement for the Destination Manager role comes to a close in June and structural changes within Council identifies the role being delivered as a part of the functions of Visit Ruapehu. 33.1.3 In preparation for the transition of Destination Management Functions to Visit Ruapehu in July 2021 a review of the RRVDP is being undertaken update priority actions and to reflect the new role of RTO’s in Destination Management under the Destination Management Guidelines adopted by government.. 34 REGIONAL EVENTS FUND 34.1 The Thermal Explorer International Marketing Alliance has met and selected Hamilton Waikato Tourism as Lead Entity to administer the fund. Thermal Explorer IMA submitted the investment plan to MBIE on Friday 20 November 2019, this was successful and funding of $3.75m secured over four years. 34.1.2 The REF panel has completed allocation of funding for 2021 with $1.6m being allocated to 15 events over the region. Funding agreements are now being negotiated before further communication made public. The remaining $1.33m will be allocated in a new funding round in 2022.

Chief Executive’s Report – April 2021 34 139

34.1.3 An events strategy for Ruapehu has been funded via the FEF and work is underway to commission this work. 35 WHAKAHORO DESTINATION PLAN 35.1 The first planning hui was held in February and was attended by a range of organisations and local people. Key topics identified in the discussion ranged from loss of pastures to pine trees to over tourism with key issues being waste management, access, energy and collaboration. The values, opportunities and threats coming from this session will be drafted into the first draft report for discussion at the next hui in April/May. A follow up meet was held with Ngāti Hauā in March and further meetings planned with Uekunu to progress the plan.

36 VISIT RUAPEHU ACTIVITY Jo KENNEDY 36.1 Table of Tourism Electronic Card Transactions:

Month TECT Spend % Change yoy Year end spend %change yoy March 2021 $5.7m +22% $84m -14%

Month TECT Spend % Change vs 2019 March 2021 $5.7m -15%

36.2 Domestic tourism spend for March 2021 was 41% up on 2020, and 18% up on a more comparable 2019. International understandably was over 90% down for 2021 compared to the pre-COVID 2019 world.

36.3 Website visitors to visitruapehu.com for March and April 2021 were over 200% up compared to March-April 2020 (period inclusive of covid-19 lockdown), reaching 48,000 users. If we compare the two-month period to March-April 2019 visits were up 83% demonstrating good growth in interest for the destination

36.4 ACTIVITY COMPLETE IN MARCH/APRIL FOR VISIT RUAPEHU INCLUDES:

(a) Regional Events Fund successful applicants for year one have been finalised and contracts are being written up for announcement in May.

(b) Operator training workshop covering “Google my Business” held and follow up for this and recently completed courses “Noisy Thinking” and “Regenerative Tourism”.

(c) Media visits to our region from Mike Yardley from Newshub and Stephanie Holmes of NZ Herald.

(d) Published content in Adventure Magazine, NZ Herald, Stuff and Sunday Star Times.

(e) Ongoing media pitches to include Ruapehu in Tourism NZ instigated stories in mainstream media. Good success throughout these two months with almost weekly features in NZ Herald and Stuff placements.

36.5 ONGOING WORK PLAN FOR VISIT RUAPEHU INCLUDES:

(a) With the announcement of potential funding for the RTO of up to $700,000 Visit Ruapehu is now working on application for this funding alongside RDC and the Visit Ruapehu board. The funding is dependent on council retaining their investment in the RTO, which we acknowledge and applaud the Ruapehu District Council’s ongoing commitment to tourism.

Chief Executive’s Report – April 2021 35 140

(b) Working with Taranaki, Hamilton Waikato and Whanganui & Partners on touring routes including Forgotten World Highway, the Adventure Highway and Whanganui River Road, Meeting in May to talk next steps.

(c) With the opening of the Australian bubble work is underway to re-educate the Australian travel industry of Ruapehu’s operators ready and willing to work with trade. At the same time we are re-engaging with international travel sellers mainly through our ECNI relationships and budgets.

(d) Work continues with tourism businesses to improve capability and to encourage collaboration of operators. Another casual ‘Pizza and Coke’ update evening will be held in June in Ohakune.

(e) Planning to run a Te Reo workshop in coming months for operators.

(f) Consumer campaign with Love Taupō and RAL targeting winter Australian visitors goes live mid-May. We are now working on Spring Domestic activity with them both.

(b) Work with operators to support packages, deals and content for Tourism NZ winter campaign launching mid-May as well as the “Stop dreaming about NZ and Go” activity in the Australian market.

37 COMMUNITY ORGANISATIONS AND BUSINESS DEVELOPMENT Peggy VEEN

(a) Start-up business meetings are continuing with varied ideas and plan: predominantly from people relocating to the area looking at opportunities.

(b) A good number have Covid_19 impact issues which are creating challenges as people seem to be adapting to new circumstances. Supporting these is a community issue as well and referrals are made where possible.

(c) Meetings continue with a variety of community agencies and organisations on a range of topics. Education and employment remain a clear focus. Council is hosting interns from Taumarunui High School with good results and really good participation from staff. Mayors’ Taskforce for Jobs (MTFJ) for jobs and skills and talent advisory group continue to work to create opportunities and achieving successful outcomes.

(d) Business networks continue to be a focus.

38 CIVIL DEFENCE EMERGENCY MANAGEMENT Andrew CHAMBERS

(a) There was just one callout over April where Civil Defence assisted with the burst water main on Hakiaha St opposite New World and the BP at approximately 2.00 pm. The Emergency Management Officer (EMO) and Duty Officer (DO) delivered water to affected areas as well as setting up scene lighting for Veolia and Downer to fix the fault, which was completed at approximately 2.00 am the following morning.

(b) Regional EMOs met with the Whanganui DHB to discuss the Covid_19 vaccination plan and how it would be rolled out for the region. Their plan was discussed in detail to how the DHB would see how it would be delivered. However, they could not provide exact on dates to when different areas within the region would get the vaccine.

(c) The multi-agency group involving St John, Fire and Emergency New Zealand, NZ Police, Waikato and Whanganui DHBs, Ruapehu Alpine Lifts (RAL) and Civil Defence

Chief Executive’s Report – April 2021 36 141

met again in Whakapapa, discussed plans, had a site visit and will hold another pre winter meeting and table top some scenarios. This month RAL also received CIMS 4 training.

39 CUSTOMER SERVICES REPORT Shona SPADOTTO

39.1 General 39.1.1 Between our three offices, the Customer Services Team processed 1050 receipts, entered 823 Requests for Service, and took 1915 calls during April 2021.

39.1.2 With school holidays and a water mains burst on Hakiaha Street it made for a busy month. The Short Term Visitor Accommodation Rate was sent to customers in April, which produced quite a few calls.

39.2 After hours- Palmerston North City Council (PNCC)

Key statistics this month Number of calls 217 Number of RFS 100 Abandoned rate (%) 5% Service Level 80% Average wait to Abandon 00:00:26 Average Speed to Answer 00:00:23 Average Handle Time (TT + ACW) 00:02:23

39.3 Inbound/Outbound Calls at Taumarunui, Ohakune & Raetihi Offices

Inbound Telephone Calls 3500 3000 2500 2000 1500 1000 500 0 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

Taumarunui Inbound Ohakune Inbound Raetihi Inbound Previous Year

Chief Executive’s Report – April 2021 37 142

Outbound Telephone Calls 3500 3000 2500 2000 1500 1000 500 0 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

Taumarunui Outbound Ohakune Outbound Raetihi Outbound Previous Year

Note: During Covid last year, we were using personal phones so we were unable to see all calls going out.

39.4 Key Customer Service Roles Reports 39.4.1 Request for Service (RFS) Calls Logged by Council

Animal Control & Compliance Service Requests 120

100

80

60

40

20

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Animal Control 20/21 Compliance 20/21 Animal Control 19/20 Compliance 19/20

Chief Executive’s Report – April 2021 38 143

Health & Liquor Service Requests 20 18 16 14 12 10 8 6 4 2 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Health 2020/21 Liquor 2020/21 Health 2019/20 Liquor 2019/20

Building, Info Mangment & Res Planning Service Requests 180 160 140 120 100 80 60 40 20 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Building 2020/21 Info Mngmnt 2020/21 Res Planning 2020/21 Building 2019/20 Info Mngmnt 2019/20 Res Planning 2019/20

Property and Parks & Reserves Service Requests 140 120 100 80 60 40 20 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Property 2020/21 Parks & Res 2020/21 Property 2019/20 Parks & Res 2019/20

Chief Executive’s Report – April 2021 39 144

Rates Service Requests 200 180 160 140 120 100 80 60 40 20 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Rates 2020/21 Rates 2019/20

Note: Instalment Four was billed in April along with the Short Term Visitor Accommodation Rate letter.

Roading & Solid Waste Service Requests 160 140 120 100 80 60 40 20 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Roading 2020/21 Solid Waste 2020/21 Roading 2019/20 Solid Waste 2019/20

Chief Executive’s Report – April 2021 40 145

Three Waters Service Requests 140 120 100 80 60 40 20 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Sewer 2020/21 Stormwtr2020/21 Water 2020/21 Sewer 2019/20 Stormwtr 2019/20 Water 2019/20

Note: Water mains burst on Hakiaha Street Taumarunui.

39.5 Development Contribution Assessments 39.5.1 A total of 30 applications were assessed during April, 27 for Building Consents and 3 for subdivisions. Of these, 11 applications were deemed to have Development Contributions payable.

Development Contribution Assessments 35

30

25

20

15

10

5

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Building Subdivisions Previous Year

Chief Executive’s Report – April 2021 41 146

Development Contributions Payable 35

30

25

20

15

10

5

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

DC Applicable DC Not Applicable Previous Year

39.5.2 Value of Development Contributions Invoiced During April

Type of National Park Ohakune (Urban) Raetihi (Urban) All Other Areas Development (Urban) $ Contribution Fee $ $ $

Land Transport 1,374.00 1,084.00 2,458.00

Stormwater 697.00

Water

Wastewater

Totals 0.00 2,071.00 1,084.00 2,458.00

Value of Development Contributions Invoiced During April 2,500.00

2,000.00

1,500.00

1,000.00

500.00

0.00 National Park Ohakune Raetihi All Other Areas

Land Transport Stormwater Water Wastewater

Chief Executive’s Report – April 2021 42 147

39.5.3 Value of Development Contribution Fees Assessed During April

Type of National Park Ohakune (Urban) Raetihi (Urban) All Other Areas Development (Urban) $ $ Contribution Fee $ $

Land Transport 2,748.00 13,740.00

Stormwater 1,394.00

Water 2,316.00

Wastewater 4,998.00

Totals $11,456.00 $13,750.00

Value of Development Contributions Assessed During April 16,000.00 14,000.00 12,000.00 10,000.00 8,000.00 6,000.00 4,000.00 2,000.00 0.00 National Park Ohakune Raetihi All Other Areas

Land Transport Stormwater Water Wastewater

39.5.6 Cash Receipting

Number of Receipts Processed 2000 1800 1600 1400 1200 1000 800 600 400 200 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Taumarunui Ohakune Raetihi 2019/20

Note: The offices were closed in April 2020 due to Covid.

Chief Executive’s Report – April 2021 43 148

39.5.7 Cemetery Totals

Owhango Matiere Ohakune/ Item Taumarunui Manunui Raetihi Ohura Rangataua Raurimu Burials 2 2 1 1 2 Ashes Burial 2 1 Burial Plots Reserved 1 1 Ashes Plots Reserved Plot/Genealogy Enquiries 13 9 2 2 4

39.5.8 Infringements: Parking, Dogs, Litter and RMA

Type of Infringement Parking Reminders sent 2 Dog Reminders sent 12 Litter Reminders sent 1 RMA Reminders sent Parking Infringements lodged with the Court 3 Dog Infringements lodged with the Court 7 Litter Infringements lodged with the Court RMA Infringements lodged with the Court

40 i-SITE VISITOR INFORMATION CENTRES Kim TREEN

40.1 GENERAL 40.1.1 In April we offered an alternative invoicing method to local businesses so we are able to pay them monies owed in a more efficient and timely manner. This is a significant change to help support the way we deal with local businesses and we have numerous operators who have already opted into this method and are continuing to do so.

40.1.2 Advertisements have been updated with local radio channels to provide more information to both visitors and the community on what service the i-SITE can offer.

40.1.3 We assisted with coordinating information with business and the Diesel Train which stopped in Taumarunui on 18 April. There were 370 passengers on board.

40.1.4 We continue to work with Glenbrook Vintage Railways and businesses on their package deals. The next planned date is 11-13 June.

40.1.5 The mobile i-SITE is on schedule to arrive prior to the ski-season. There is interest in from the Visitor Information Network to adopt this approach. We are hosting a meeting scheduled in early July for the regional i-SITEs to visit National Park and view the mobile i-SITE while also familiarising themselves with the park and ride facility and location.

40.1.6 Whakapapa door counts are not available from the Department of Conservation for the month of April.

40.1.7 I attended a meeting at the Department of Conservation on 29 April to discuss the winter transport plans and strategy.

40.1.8 We have agreed to provide a pick up and drop off point at Taumarunui i-SITE with Courier Post which will be available in May.

Chief Executive’s Report – April 2021 44 149

40.1.9 There have been numerous requests to send information via our contact list in order to inform about business after five meetings, events and general information within the district which they may not otherwise see.

40.2 REVENUE

40.2.1 All i-SITEs The revenue for April for all i-SITEs is 100% up on the revenue for April last year. The year to date revenue is 33.6% down on the same time last year.

Revenue All i-SITEs 140,000.00

120,000.00

100,000.00

80,000.00

60,000.00

40,000.00

20,000.00

0.00 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

2020/21 2019/20 2018/19 2017/18 2016/17

40.2.2 Taumarunui i-SITE The income received during April is 100% up on the income received during April last year. The year to date revenue is 18.53% down on the same time last year.

Taumarunui i-SITE Revenue 70,000

60,000

50,000

40,000

30,000

20,000

10,000

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Taumarunui 20/21 2019/20 2018/19 2017/18 2016/17

Chief Executive’s Report – April 2021 45 150

Taumarunui i-Site Door Count 25,000

20,000

15,000

10,000

5,000

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Taumarunui 2020/21 2019/20 2018/19

40.2.3 Ohakune i-SITE The income received during April is 100% up on the income received during April last year. The year to date revenue is 3.52% down on the same time last year.

Ohakune i-SITE Revenue 70,000

60,000

50,000

40,000

30,000

20,000

10,000

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Ohakune 20/21 2019/20 2018/19 2016/17 2015/16

Chief Executive’s Report – April 2021 46 151

Ohakune i-Site Door Count 25,000

20,000

15,000

10,000

5,000

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Ohakune 2020/21 2019/20 2018/19

40.2.4 Whakapapa i-SITE The income received during April is 100% up on the income received during April last year. The year to date income is 69.8% down on the same time last year.

Whakapapa i-SITE Revenue 90,000 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Whakapapa 20/21 2019/20 2018/19 2017/18 2016/17

Chief Executive’s Report – April 2021 47 152

Whakapapa i-Site Door Count 30,000

25,000

20,000

15,000

10,000

5,000

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Whakpapa 2020/21 2019/20 2018/19

41 LIBRARIES Fiona THOMAS

41.1 ALL LIBRARIES

41.1 A visit was made to Orautoha School, in the Ruatiti Valley, for a chat with the principal, teachers and students about the library beginning visits to them next term. Library membership forms were handed out to all the families so children will be able to borrow books to take home. Now that the new library management system is set up for remote borrowing, visits to Kaitieke and Owhango schools resumed.

41.2 A meeting was held at Ruapehu College, with their librarian, to discuss ways in which the public library system can support the school, with a particular focus on the electronic databases and ebooks.

41.3 The libraries were busy with the usual influx of families and children for the school holidays. Small but enthusiastic groups of children came for the ANZAC themed holiday craft programmes.

41.2 STATISTICS

Taumarunui Ohakune Raetihi Books Issued 1886 1024 147 New Members 67 12 1 Active members 501 222 29 APN Computer Users 391 253 159 WiFi Users 1016 523 445 E-book issues 309

Chief Executive’s Report – April 2021 48 153

Issues 4500 4000 3500 3000 2500 2000 1500 1000 500 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Taumarunui Books Ohakune Books Raetihi Books e-books Previous Year

Membership 1000 800 600 400 200 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Taumarunui Active Members Taumarunui New Members Ohakune - Active Members Ohakune - New Members Raetihi - Active Members Raetihi - New Members Previous Year

WiFi/APN 6000 5000 4000 3000 2000 1000 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Taumarunui WiFi Ohakune WiFi Raetihi WiFi Taumarunui APN Users Ohakune - APN Users Raetihi - APN Users Previous Year

Chief Executive’s Report – April 2021 49 154

42 FINANCE & STRATEGY, Acting Executive Manager’s update (Chris Fearon)

42.1.1 The total outstanding rates arrears at 30 April 2021 totalled $1,329,742 which was $70,836 higher than at the same period last year. The main increases were in Possibly abandoned land/rating sales, $74,080 and ratepayers making regular payments, $66,958 and there was a reduction of $90,257 in the Maori land investigation arrears classification. The total current year’s rates and penalties at $28,496,902 is more than last year, as the totals last year $27,584,272. The cash collection rate in April 2021 was 81% as against 80% at the same time last year and the number of outstanding ratepayers dropped from 241 to 215 at 30 April 2021.

30 April 2021 Arrears Status 30 April 2020 Status

Arrears Properties Arrears % of $ Total Properties Arrears % of $ Total

Making 78 $239,543 18% 85 $172,585 14% Regular Payments

Debt 43 $496,409 37% 59 $508,474 40% Collection

Has Mortgage 8 $25,478 2% 7 $11,072 1% Holder

Abandoned ------Land Sealed Orders

Maori Land 6 $145,612 11% 8 235,869 19% Investigation

Possibly 18 $236,905 18% 16 $162,825 13% Abandoned Land/Rating Sale

Further Action 62 $185,794 14% 66 $168,081 13%

Outstanding 215 $1,329,742 100% 241 $1,258,906 100% Totals - Arrears

Levied to Date Outstanding % Collected Levied to Date Outstanding % Collected

Current Years Rates & 28,496,901 5,460,476 81% 27,584,272 5,448,128 80% Penalty

Total Total $6,790,218 $6,707,034 Outstanding Outstanding

Chief Executive’s Report – April 2021 50 155

30 April 2021 Arrears Status 30 April 2020 Status

Arrears Properties Arrears % of $ Total Properties Arrears % of $ Total

Making 78 $239,543 18% 85 $172,585 14% Regular Payments

Debt 43 $496,409 37% 59 $508,474 40% Collection

Has Mortgage 8 $25,478 2% 7 $11,072 1% Holder

Abandoned ------Land Sealed Orders

Maori Land 6 $145,612 11% 8 235,869 19% Investigation

Possibly 18 $236,905 18% 16 $162,825 13% Abandoned Land/Rating Sale

Further Action 62 $185,794 14% 66 $168,081 13%

Outstanding 215 $1,329,742 100% 241 $1,258,906 100% Totals - Arrears

Levied to Date Outstanding % Collected Levied to Date Outstanding % Collected

Current Years Rates & 28,496,901 5,460,476 81% 27,584,272 5,448,128 80% Penalty

Total Total $6,790,218 $6,707,034 Outstanding Outstanding

Chief Executive’s Report – April 2021 51 156

43 SPADE READY PROJECTS

Budget Budget Total Spend % Budget Spent Remaining

Complete power line ID Project. 90,000 73,604 16,396 82%

Cycle trail construction/maintenance 100,000 56,507 43,493 57% on Depot Road.

Maintain/fell exotic trees on road 500,000 424,286 75,714 74% margins.

Provide additional crews or second person for road men team to 300,000 222,170 77,830 74% accelerate routine minor.

Te Ara Mangawhero Cycle trail construction and surfacing missing 250,000 327,484 (77,484) 131% link section of cycle trail.

Warmer Homes – supply extracted wood for tree removal project for 90,000 57,935 32,065 64% further processing.

Total Spade Ready (excl. OWTP) 1,330,000 1,161,986 168,014 87%

44 POLICY AND STRATEGIC PLANNING Candice MCNAUGHT

44.1 Policies and Bylaws 44.1.1 The policy team has been receiving and analysing submissions to the Long Term Plan 2021- 31.

44.1.2 Policy team members attended a Development Contributions webinar, co-hosted by the Department of Internal Affairs and the Ministry for the Environment.

44.1.3 The Policy team is also working on the below, or has this scheduled for the 2020/21 year:

(a) Long Term Plan (i) Consultation closed on 26 April 2021 (ii) Hearings confirmed and organised (iii) Hearings report written (iv) Community meetings completed (v) Targeted mail outs to forestry companies and short term visitor accommodation targeted rates recipients. (b) Regional Climate Change Risk Assessment (c) Representation Review (d) Class 4 (Gambling) Venues policy review – risk assessment due to be presented to Elected Members

44.1.4 Completed policies / bylaws / submissions / workshops and reports are:

(a) Mail merge - Short Term Visitor Accommodation Targeted Rate

Chief Executive’s Report – April 2021 52 157

(b) Mail merge - Land Transport Differential Forestry Rate

44.2 COMMUNITY ENGAGEMENT 44.2.1 The focus for April has been the Long Term Plan community consultation hui, key stakeholder meetings and in community catch ups to go through the consultation document and follow up and reminders as necessary for the submission process.

44.2.2 Face to face community hui have been reasonably well attended with strong Māori participation. Online engagement with livestreams have been excellent with good community feedback on this extension of engagement.

44.3 RUAPEHU YOUTH COUNCIL 44.3.1 TOYA held their first meeting on 12 April. This was a workshop facilitated by Ree Anderson on the Taumarunui Future Housing and Community Plan. Ambassadors then fed back on topics and issues they would like Council to consider during the Long Term Plan. This feedback will be treated as a submission to the LTP and spoken to by the chair of TOYA at the hearing.

44.4 IWI DEVELOPMENT 44.4.1 Attended the Te Kōpuka Nā Te Awa Tupua hui with Mayor Cameron in Whanganui on 9 April. There seemed to be a consensus on progress and a readiness to start putting something together in regards to the strategy.

44.4.2 Attended a hui with council’s Waters Team and Mana Whenua on 14 April to discuss renewing the resource consent for Ohura Water Supply. This was an early phase of engagement and well appreciated by both the Waters Team and Mana Whenua.

44.4.3 Attended the Te Awa Tupua Technical Advisors Group (TAG) hui via Zoom on 30 April. TAG continues to support the Scoping Study workstreams and the work being undertaken by Te Kōpuka Nā Te Awa Tupua Strategy Group.

44.4.4 Work continues alongside the following teams: (a) Waters - resource consent project work (b) Property – Pipiriki playground (c) Rating – various rating matters (d) GHD contractors – resource consent project work

44.5 LIVEABILITY STUDY 44.5.1 Liveability has been on a hiatus due to LTP engagement taking priority at this time and will be picked up at the closure of consultation.

44.5.2 Additional data requests have been sent through to government agencies with growing support from government agencies for the work we are undertaking as a council in the Liveability and wellbeing space. There is strong and growing interest about our findings.

Chief Executive’s Report – April 2021 53 158

Report to: Council

Meeting Date: 26 May 2021

Subject: Resolution to Exclude the Public for Consideration of Council Business

Purpose of Report 1.1 Section 48 of the Local Government Official Information and Meetings Act 1987 gives Council the right by resolution to exclude the public from the whole or any part of the proceedings of any meeting on one or more of the grounds contained within that Section.

Suggested Resolutions 1 That the report on Resolution to Exclude the Public for Consideration of Council Business be received.

2 That the public is excluded from the following part of the proceedings of the meeting.

3 That the general subject of each matter to be discussed while the public is excluded, the reason for passing the resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Ground(s) under General Subject of each matter to be Reason for passing this resolution in S48(1) for considered relation to each matter passing this resolution C1: Confirmation of Public-Excluded Minutes: 21 The reason(s) for excluding the public is/are 48(1)(a) April 2021 recorded in the Public Business Minutes of the meeting. C2: Confidential Briefing Enable any local authority holding the information to carry on, without prejudice or C3: Council-only time (Officers Excluded) disadvantage, negotiations (including commercial and industrial negotiations). To maintain the effective conduct of public affairs through the free and frank expressions of opinions by, or between, or to members of or officers or employees of any local authority, or any persons to whom Section 2(5) of the Local Government Official Information and Meetings Act 1987 applies, in the course of their duty. To protect the privacy of natural persons.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982 as the case may require are listed above.

Tasha Paladin GOVERNANCE OFFICER