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26 May 2021 Agenda

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26 May 2021 Agenda Agenda Wednesday, 26 May 2021 at 11:30AM Council Chambers, 59-63 Huia Street, Taumarunui RUAPEHU DISTRICT COUNCIL NOTICE OF MEETING A MEETING OF RUAPEHU DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, 59-63 HUIA STREET, TAUMARUNUI ON WEDNESDAY, 26 MAY 2021, AT 11:30AM Members Mayor Don Cameron Deputy Mayor Karen Ngatai Taumarunui Ward Councillors Graeme Cosford Taumarunui Ward Adie Doyle Taumarunui Ward Robyn Gram Taumarunui Ward Vivienne Hoeta Waimarino-Waiouru Ward Lyn Neeson Ohura Ward Elijah Pue Waimarino-Waiouru Ward Murray Wilson National Park Ward Kim Wheeler Taumarunui Ward Rabbit Nottage Waimarino-Waiouru Ward Janelle Hinch Waimarino-Waiouru Ward Clive Manley CHIEF EXECUTIVE THE PUBLIC BUSINESS PART OF THE AGENDA IS LIVE STREAMED TO OUR FACEBOOK PAGE RUAPEHU DISTRICT COUNCIL ORDER PAPER A MEETING OF RUAPEHU DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, 59-63 HUIA STREET, TAUMARUNUI ON WEDNESDAY, 26 MAY 2021, AT 11.30AM PUBLIC BUSINESS Page 1 Apologies 2 Declarations of Interest: Notification from Elected Members of: 2.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; 2.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968 3 Public Forum: Temporary Suspension and Reinstatement of Standing 4 Orders 4 Confirmation of Minutes: 21 April 2021 5 - 11 5 Confirmation of LTP Hearings Minutes: 11 and 12 May 2021 12 - 17 6 Deputation: Foodstuffs – New World Taumarunui 18 - 19 7 Feedback from the Representation Review Consultation 20 - 28 8 Deliberations: Long Term Plan 2021-31 29 - 57 9 Gate on Okauaka Road 58 - 71 10 Document Signed and Sealed: 300 Taupo Road, Taumarunui 72 - 78 11 Changes in Three Waters Service Delivery – An Overview of Our 79 - 87 Journey 12 Annual Plan 2020/21 Financial Monitoring Report for the month ending 88 - 101 30 April 2021 13 Mayor’s Report: April 2021 102 - 104 14 Chief Executive’s Report: April 2021 105 - 157 15 Mayor, Deputy Mayor, Elected Members and Chief Executive’s Update (verbal reports) PUBLIC EXCLUDED BUSINESS 16 Resolution to Exclude the Public for Consideration of Council Business 158 Please Note: The Reports attached to this Order Paper set out suggested resolutions only. These suggested resolutions do not represent Council policy until such time as they might be adopted by Council resolution. This Order Paper may be subject to amendment either by addition or withdrawal of items contained therein. Ruapehu District Council – Public Business 26 May 2021 – Page 3 4 Report to: Council Meeting Date: 26 May 2021 Subject: Public Forum: Temporary Suspension and Reinstatement of Standing Orders Purpose of Report 1.1 The purpose of this report is to enable Council to temporarily suspend Standing Orders in their entirety to allow Members and the public to address Council. Significance and Engagement 2.1 This Report does not trigger the Significance and Engagement Policy. Public Forum Guidelines 3.1 Council has adopted the following Public Forum Guidelines: (a) Five minutes speaking time will apply to each speaker or group. (b) Members of the public wishing to speak must advise Council of the reasons and subject he/she wishes to address the Council a minimum of two clear working days prior to the meeting. (c) The Chairperson may refuse applications which are repetitious or offensive and may terminate a speaker in progress where the subject matter is disrespectful or offensive. (d) There are not to be criticisms of individual Council members or individual staff members. (e) The Public Forums are designed for people to speak about matters of interest to them to Council. It is not intended that people should be questioning Council members on these occasions. However, Council members may ask questions of speakers to clarify their statements. Suggested Resolutions 1 That the report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received. 2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, Council temporarily suspends Standing Orders in their entirety to allow Members and the public to address Council. Council received addresses as follows: … RESOLVED That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, Council reinstates Standing Orders in their entirety for consideration of the agenda. Tasha Paladin GOVERNANCE OFFICER UNCONFIRMED 5 UNCONFIRMED RUAPEHU DISTRICT COUNCIL MINUTES MEETING HELD AT THE COUNCIL CHAMBER, 59-63 HUIA STREET, TAUMARUNUI,ON WEDNESDAY 21 APRIL 2021, AT 11:30AM PUBLIC BUSINESS Present Mayor Don Cameron Deputy Mayor Karen Ngatai Taumarunui Ward Councillors Graeme Cosford Taumarunui Ward Adie Doyle Taumarunui Ward Robyn Gram Taumarunui Ward Lyn Neeson Ohura Ward Elijah Pue Waimarino-Waiouru Ward Murray Wilson National Park Ward Kim Wheeler Taumarunui Ward Rabbit Nottage Waimarino-Waiouru Ward Janelle Hinch Waimarino-Waiouru Ward Staff Clive Manley Chief Executive Alan Young Financial Controller Corporate Services Warren Furner Ruapehu Tourism Development Manager Peggy Veen Business Development and Relationship Manager Paul Wheatcroft Communications Manager Candice McNaught Team Leader Policy Vivita Matanimeke Policy Analyst Rebecca Van Orden Team Leader Community Property Julia Fincham Community Property Assets Officer Tasha Paladin Governance Officer In attendance David Hammond Hammond Contracting Scott Young Kim Young & Sons Ltd David Boersen Property Investment Development Manager, Foodstuffs Aiyad Khan Owner/Operator New World Taumarunui Ruapehu District Council – Public Business – 21 April 2021 Page 1 UNCONFIRMED 6 UNCONFIRMED 1 Apologies Note: Cr Doyle left the meeting at 11:30AM and re-entered at 11:31AM RESOLVED Moved: Cr Ngatai Seconded: Cr Pue 1 That the apologies from Cr Hoeta be accepted. 2 Declarations of Interest No conflicts of interest were declared. 3 Public Forum: Temporary Suspension and Reinstatement of Standing Orders Council temporarily suspended Standing Orders in their entirety to allow Members and the public to address Council. RESOLVED Moved: Cr Cosford Seconded: Cr Neeson 1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received. 2 That pursuant to section 21(4) Schedule 7 of the Local Government Act 2002, Council temporarily suspends Standing Orders in their entirety to allow Members and the public to address Council. Council received addresses as follows: David Hammond and Scott Young, on behalf of: Kim Young & Sons, Sue Joe & Sons, AS Wilcox, Highline Produce, Taylor Produce, Radford Contracting, and Hammond Contracting expressed their concerns with the Mangateitei Over Bridge that serves as a main arterial route for the export of meat and produce to the rest of New Zealand. Messrs. Hammond and Young expressed that the reduction of weight restrictions and the installation of a camera was, in their view, not sufficient to solve the problem. They requested Mangateitei Over Bridge be placed as a priority over Ruapehu Over Bridge to be fixed or replaced as there is no alternate route available. Note: Members were provided with a memorandum on the Waka Kotahi Potential Bridge Funding for information (Minute Attachment 1). Note: The Mayor, Chief Executive and Officers undertook to engage with Messrs. Hammond and Young to prepare a Deputation to take to Waka Kotahi NZ Transport Agency. Deliberations: Long Term Plan 2021-31 Ruapehu District Council – Public1 Business – 21 April 2021 Page 2 UNCONFIRMED 7 UNCONFIRMED RESOLVED Moved: Cr Doyle Seconded: Cr Ngatai That, pursuant to Section 27 (4) Schedule 7 of the Local Government Act 2002, Council reinstates Standing Orders in their entirety for consideration of the Agenda. 4 Confirmation of Minutes: 7 April 2021 Note: Item L1: Late Agenda Item was taken before the following item in the Agenda The Meeting adjourned for lunch at 12:18PM and reconvened at 1:00PM RESOLVED Moved: Cr Doyle Seconded: Cr Neeson That the minutes of the Ruapehu District Council meeting dated 7 April 2021 be confirmed as a true and correct record. 5 Self-imposed Council Debt Limits In response to a request for information, Members were presented with a report on Council’s self-imposed debt limits in its Financial Prudence Benchmarks and Financial Strategy that are set out in the Long Term Plan 2021-31 Consultation Document. The Financial Controller Corporate Services spoke to the report and answered Members’ questions. RESOLVED Moved: Cr Cosford Seconded: Cr Gram 1 That the report on Self-Imposed Council Debt Limits be received. Cr Doyle requested his vote AGAINST the resolution be recorded. Cr Doyle requested a report, containing easily read, clear and transparently formatted data, be made available to Members with the objective to keep members fully informed of Council’s Debt Levels before any decisions regarding the three waters be made. Officers undertook to rework the report and return with the information requested at a future meeting of Council. Ruapehu District Council – Public Business – 21 April 2021 Page 3 UNCONFIRMED 8 UNCONFIRMED 6 Policy Planning Work Schedule Overview Members were presented with an update on the Policy Planning Team work schedule and priorities for 2021. RESOLVED Moved: Cr Doyle Seconded: Cr Wheeler 1 That the Policy Planning Work Schedule report be received. Cr Ngatai declared a conflict of interest in the following item and did not participate in discussion or voting. 7 Document Signed and Sealed Members were presented with endorsement copies of documents signed under Seal by the Mayor and Chief Executive. RESOLVED Moved: Cr Doyle Seconded: Cr Neeson 1 That the report on Documents Signed and Sealed be received. 2 That the action by the Mayor and Chief Executive in executing the following documents be approved: Relocatable Owner: Evan Erstich Refundable Description: 11 Tumoana Street Bond Taumarunui Agreement 8 Mayor’s Report: March 2021 Members were informed of appointments and meetings undertaken by the Mayor during the month of March 2021.
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