Second Circular
49th Annual Session 20-24 October 2013 61st Steering Committee Meeting 25-26 October 2013 at Sendai International Center (SIC) http://www.sira.or.jp/icenter/english/
Supporting Organizations in Japan Ministry of Economy, Trade and Industry Ministry of Foreign Affairs Sendai City Tohoku University Kanazawa University Japan Agency for Marine-Earth Science and Technology Japan Oil, Gas and Metals National Corporation Japan Space Systems Japan International Cooperation Agency National Research Institute for Earth Science and Disaster Prevention Public Works Research Institute Japan Geotechnical Consultants Association Geological Society of Japan Seismological Society of Japan Volcanological Society of Japan Society of Resource Geology Japanese Association of Groundwater Hydrology Japanese Geoparks Network
49th ANNUAL SESSION Sunday, October 20 Morning Advisory Group Meeting (to be confirmed) Afternoon Select Finance Committee Meeting Evening Heads of Delegation Dinner Meeting Monday, October 21 Annual Session Evening Welcome Dinner (at Ark Hotel) Tuesday, October 22 Morning Annual Session (continued) Thematic Session Afternoon Geohazards: impacts and challenges for society development in Asian countries Wednesday, October 23 Thematic Session (continued) Adoption of AS Report, Closing Ceremony Evening Farewell Dinner (at SIC) Thursday, October 24 Field trip to tsunami-devastated areas (Natori, Matsushima, etc.)
61st STEERING COMMITTEE MEETING Thursday, October 24 Evening Head of Delegation Dinner Meeting Friday, October 25 Steering Committee Meeting Expert Meeting Evening Welcome Dinner Saturday, October 26 Steering Committee Meeting (continued) Adoption of SC Meeting Report Expert Meeting (tentative)
Thematic Session October 22, 13:00 – 17:00 to October 23, 9:00 – 15:00 (tentative) “Geohazards: impacts and challenges for society development in Asian countries”
2nd G-EVER International Symposium The 2nd Asia-Pacific Region Global Earthquake and Volcanic Eruption Risk Management (G-EVER) International Symposium will be held on October 19 – 20 at Sendai City Information & Industrial Plaza. This is co-organized by Geological Survey of Japan, International Union of Geological Sciences (IUGS), etc. All CCOP delegates are welcome to participate in this symposium. More info can be found at http://g-ever.org/en/intro/.
< General Information > Visa support: For the visa requirement, please check the Japanese Embassy in your country. GSJ will issue an invitation letter if necessary. But in case it takes quite some time for the preparation, please contact us (email: intl7- [email protected]) well in advance if you need an invitation letter. Weather and climate: Climate of Sendai is relatively mild for its latitude (38°N). According to Japan Meteorological Agency, daily average temperature in October ranges from a low of 11.2oC to a high of 19.4oC in Sendai City. While the City enjoys fine weather in October, bringing a folding umbrella with you may be a good idea in case it rains. Clothing: A long-sleeve shirt is enough during the warm daytime, but it is advised to bring a thin sweater or a light jacket for evening. Sometimes, weather can be pretty chilly in this season. Sightseeing and public transportation: Sendai has been a political and cultural center of Tohoku (northeastern) region of Japan since ancient times and there are many historical and cultural places to visit, as well as shopping areas. Tourist bus service of “Loople Sendai” is convenient for sightseeing in the city. For more information, please access http://www.sentabi.jp/en/.
Accommodation We kindly ask you to make your hotel booking via KNT (Kinki Nippon Tourist Co., Ltd.). Please access the website through the link below and follow the instructions: http://www.knt.co.jp/ec/2013/ccop2013/ We keep about 90 rooms in four hotels below from October 19 to 27. Rooms are sold on a first-come, first-served basis. The online reservation will be closed on September 20. Free shuttle bus pick-up service to the SIC will be available at these hotels during the meeting.
Room size Rates (Yen)/ No Hotel Room Type Contact (m2) person Double(s) 17.0 9,000/1 [email protected] 1 Ark Hotel Twin(ns) 17.1 12,600/2 or +81-22-222-2111 Twin(s) 17.1 9,000/1 Hotel Grand 16.0 2 Single 9,900/1 +81-22-262-7755 Terrace 16.0 Mitsui Garden http://www.gardenhotels.co.jp/eng/sendai/ 3 Superior(ns) 18.3 11,235/1 Hotel +81-22-214-1131 Hotel Monterey Single(ns) 20.2 10,100/1 http://www.hotelmonterey.co.jp/en/ 4 Sendai Single(s) 20.2 12,800 (before holiday) +81-22-265-7110
s: smoking, ns: non-smoking
The payment is made only by credit card. If you can’t use a credit card for the payment, please contact us at
If you want to stay at other hotels or longer than the period stated above, please book a hotel directly or through the internet. The following URLs are just for your information. http://www.booking.com http://www.hotels.com
Map of downtown Sendai City How to get to Sendai City from Sendai International Airport → (Sendai Airport Line) JR Sendai Station → Hotel Narita International Airport → Sendai Airport → Hotel → JR Ueno Station → (JR Shinkansen) Sendai Station → Hotel Kansai International Airport → Sendai Airport → Hotel
Flight Schedule of Sendai Airport
Arrive at Arrival From Flight No. Depart Frequency Sendai Seoul OZ152 10:20 12:30 Daily International Shanghai CA155 10:35 14:25 Wed/Sun Beijing CA155 7:30 14:25 Wed/Sun
ANA3131/IBX3 Narita 10:30 11:30 Daily 1 Narita ANA3235 18:25 19:25 Daily Domestic Kansai MM131 7:30 8:50 Daily Kansai MM133 11:30 12:50 Daily Kansai MM137 15:45 17:05 Daily Depart from Departure To Flight No. Arrive Frequency Sendai Seoul OZ151 13:30 16:10 Daily International Shanghai CA156 15:25 17:45 Wed/Sun Beijing CA156 15:25 21:35 Wed/Sun Narita ANA3232 8:00 8:55 Daily ANA3134/IBX3 Narita 16:00 17:00 Daily 4 Domestic Kansai MM132 9:20 11:00 Daily Kansai MM134 13:20 15:00 Daily Kansai MM138 17:35 19:15 Daily OZ: Asiana Airlines, CA: Air China, ANA: All Nippon Airways, MM: Peach Aviation
Pick-up at Sendai Airport: GSJ provides a pick-up service between Sendai International Airport and four Hotels listed on the previous page on October 19 and 20. Sendai Airport Line connects the Sendai Airport and JR Sendai Station in about 30 minutes (630 yen). Trains run every twenty to thirty minutes. JR Tohoku Shinkansen (Yamabiko, Hayate, or Hayabusa) Travel time ranges from about 100 to 140 minutes depending on the number of stops. It costs about 10,000 yen including express fee from Ueno/Tokyo Station to Sendai. See the JR East website for details: http://www.jreast.co.jp/e/
Contacts: Dr. Adichat Surinkum, Director CCOP Technical Secretariat, CCOP Building 75/10 Rama VI Road, Phayathai, Ratchathewi, Bangkok 10400, Thailand Tel: +66 2644 5468 Fax: +66 2644 5429 Email: [email protected]
Dr. Toshihiro Uchida Geological Survey of Japan, AIST AIST Central 7, 1-1-1 Higashi, Tsukuba, Ibaraki 305 8567, Japan Tel & Fax: +81 29 861 4989 Email: [email protected]