Yuba City Unified School District Governing Board Regular Meeting Agenda January 26,2016
Closed Session: 5:00 p,m, Open Session: 7:00 p.m,
Yuba Gity High School MP Room www.ycusd.org 850 B Street, Yuba City 530-822-7601 Members of the Governinq Board MISSION STATEMENT Lonetta Riley, President and MOTTO HerbertW. Cooley, Vice President Educating Today's Students To Paul Broughton, Clerk Succeed ln Tomonow's World John Amarel, Member Sharman Kobayashi, Member CORE VALUES Fred Northern, Member Excellence Steven Scriven, Member lntegrity Milan Shergill, RVHS Student Member Continuous lmprovement Charlie Poukish, YCHS Student Member Teamwork Respect For All Caring and Safe Environment NOTICE TO THE PUBLIC As the Board discusses agenda items, audience participation is permitted. The President will recognize those members of the audience who wish to speak. The President may set a MAJOR GOALS time limit on each person's remarks. lf necessary, each person wishing to speak will be Student Success: Yuba City Unified asked to identify himself prior to speaking. Generally, the President will ask Board Members School District provides a rigorous and for their remarks prior to recognizing requests to speak from the audience. At the comprehensive program to ensure President's discretion, agenda items may be considered in other than numerical order. success for all students as they transition to graduation and beyond. Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the office of the Superintendent at 750 Communication and Outreach: Yuba Palora Avenue, Yuba City, during normal business hours and are available on line at City Unified School District provides www.ycusd.org. continuous methods of communication that sustain an ongoing connection with Public comment shall be limited to matters within the "subject matter jurisdiction" of the and involvement of the public with a clear Board. A matter is within the "subject matter jurisdiction" of the Board if it relates to the roles focus on improving student achievement. and responsibilities of the Board as set forth in Board bylaw 9000. Speakers are cautioned that under California law no person is immune from liability for making intentionally false or Student SupporÍ Yuba City Unified defamatory comments regarding any person simply because the comments are made at a School Dishict provides safe, public modernized, and student centered meeting. support systems that promote the physical and cognitive development of SPECIAL NOTICE our students. Anyone who is planning to attend the Board meeting and is visually or hearing impaired or has any disability that needs special assistance should call the Superintendent's Office at Staff Success: Yuba City Unified School 822-7601at least 48 hours in advance of the meeting to make arrangements, District attracts and develops top quality professionals focused on student success. Goveming Board Regular Meeting January 26, 201 6 Page 2
I. CALL TO ORDER
II. ROLL CALL Lonetta Riley, President Herbert W, Cooley, Vice President Paul Broughton, Clerk John Amarel, Member Sharman Kobayashi, Member Fred Northern, Member Steven Scriven, Member Milan Shergill, RVHS Student Member Charlie Poukish, YCHS Student Member
NOTICE TO THE PUBLIC Members of the audience are given an opportunity to address the Board regarding items not listed on the agenda, lf you wish to speak about an item not appearing on the agenda, please fill out a Speaker Card noting the topic about which you wish to speak, and present it to the Board Recorder. lf you wish to speak about more than one topic, please fill out a separate card for each topic. The President will recognize those members of the audience who wish to speak. The President may set a time limit on each person's remarks, if necessary. Each person wishing to speak will be asked to identify himself before speaking. No action will be taken during these discussions or presentations. Public comment shall be limited to matters within the "subject matter jurisdiction" of the Board. A matter is within the "subject matter jurisdiction" of the Board if it relates to the roles and responsibilities of the Board as set forth in Board bylaw 9000. Speakers are cautioned that under California law no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because the comments are made at a public meeting.
¡II. PLEDGE OF ALLEGIANCE The audience will be asked to stand for the Pledge of Allegiance followed by a moment of silence for all present to use at the dictates of their own conscience,
IV. PUBLIC COMMENT ON CLOSED SESSION AGENDA ITEMS
V. RECESS TO CLOSED SESSION
CLOSED SESSION AGENDA
VI. PUBLIC EMPLOYEE EMPLOYMENT OR APPOINTMENT Pursuant to Government Code 554957, the Board will meet in Closed Session to discuss: Personnel Listin 151 DISTRICT CHANGES CLASSIFICATION POStTION STATUS Administrative Employee Principal ll Resiqnation Certificated Employee ELD Teacher New - Board Approved 11103115 Certificated Employee Special Education Teacher Return from 100% Leave ofAbsence Certificated Employee Alternative Education Teacher Retirement Certificated Employee Enqlish Teacher Retirement Certificated Employee Physical Education Teacher Retirement Classified Supervisor Employee Budoet Manaqer New - Board Approved 11103115
Classified Employee Custodian I Fill Vacancy Classified Employee Child Care Aide Fill Vacancy Classified Employee Library Technician FillVacancy Goveming Board Regular Meeting January 26, 2016 Page 3 Vl, PUBLIC EMPLOYEE EMPLOYMENT OR APPOINTMENT (continued) Pursuant to Government Code 554957, the Board will meet in Closed Session to discuss: (continued) Personnel Listi BR-151 contin DISTRICT CHANGES CLASSIFICATION POStflON STATUS Classified Employee Coordinator of Afterschool Program Fill Vacancy Classified Employee Cook/Transport Fill Vacancy Classifled Employee Bus Driver Fill Vacancv
Classifled Employee Custodian I lncrease in Work Hours Classifled Employee Clerk ll Fill Vacancy / Reassiqnment Classified Employee lnstructional Aide-Special Education Retirement Classified Employee Parent Liaison Clerk Resionation
Classifled Employee Mechanic I Resiqnation Classifled Employee Cafeteria Worker Resionation Coachinq RVHS Coachinq YCHS
VII. CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code S54957,6, the Board will meet in Closed Session to give direction to Agency Negotiator, Doreen Osumi, regarding negotiations with Yuba City Teachers Association, California Schools Employees Association Chapter #265, and unrepresented groups,
VIII. EXPULSIONS, STIPULATED CONTRACTS AND READMISSION CASE RECOMMENDATIONS Pursuant to Government Code 554957 and Education Code S48919(k)the Board will meet in Closed Session to discuss expulsions, stipulated contracts, and readmission case recommendations with Bruce Morton, Director of Student Welfare and Attendance, Stipulated Expulsion Contracts: Expulsions Hearing: Readmissions: s-1516-035 E-1516-036 R-1516-009 s-1516-037 R-1516-010 R-1516-01 1 R-1516-012
IX. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to subdivision (b) of Section 5a956.9(b)(3)(C):
X. SPECIFIC COMPLAINT AGAINST EMPLOYEE (G. C. 54957) (one matter)
XI. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Pursuant to California Government Code Section 54956.8 District negotiator, Robert Shemwell prior to the purchase of real property at 840 Cooper Avenue, Yuba City, CA 95991, APN No. 52-181-025 by the District to grant authority to its negotiator regarding the price and terms of payment for the potential purchase under negotiation with authorized negotiating party: First Lutheran Church, seller, or its agent,
XII. RECALL TO OPEN SESSION
OPEN SESSION AGENDA
XIII. PLEDGE OF ALLEGIANCE The audience will be asked to stand for the Pledge of Allegiance followed by a moment of silence for all present to use at the dictates of their own conscience. Goveming Board Regular Meeting January 26, 2016 Page 4
XIV. AGENDA REORGANIZATION / REPORT OF CLOSED SESSION ACTION
XV. PERFORMANCE/ RECOGNITION . NFL Punt, Pass, and Kick Championship . Yuba City High School
XVI. SUPERINTENDENTREPORT (Aaberg) o YCUSD Celebrates the 50tt' Year of Support for Student Success . Other Business
XVII. COMMENTS FROM STUDENT BOARD MEMBERS
NOTICE TO THE PUBLIC Members of the audience are given an opportunity to address the Board regarding items not listed on the agenda. lf you wish to speak about an item not appearing on the agenda, please fill out a Speaker Gard noting the topic about which you wish to speak, and present it to the Board Recorder, lf you wish to speak about more than one topic, please fill out a separate card for each topic, The President will recognize those members of the audience who wish to speak. The President may set a time limit on each person's remarks, if necessary. Each person wishing to speak will be asked to identify himself before speaking. No action will be taken during these discussions or presentations. Public comment shall be limited to matters within the "subject matter jurisdiction" of the Board. A matter is within the "subject matter jurisdiction" of the Board if it relates to the roles and responsibilities of the Board as set forth in Board bylaw 9000. Speakers are cautioned that under California law no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because the comments are made at a public meeting.
XVIII. COMMENTS FROM THE PUBLIC ON ITEMS NOT ON THE AGENDA
XIX. REPORTS AND INFORMATION A. Educational Services (0sumi) 1. Enrollment Go to Page (p, 7) 2, Quarterly Report on Williams/Valenzuela Uniform Complaints Go to Page (p, 10) 3. 2016-2017 Student Attendance Calendar B. Business Services (Shemwell) 1. Governor's 2016-17 Budget Proposal Go to Page (p. 12)
NOTICE TO THE PUBLIC The Consent Agenda groups together those items which are considered non-controversial or for which prior policy direction has been given to staff and that require only routine action by the Board. The Board President will advise the audience that the matters mav be adopted in total by one motion; however, the Board may, at its option consider any matter separately.
XX. CONSENTAGENDA A. Business Services (Shemwell) 1. Miscellaneous Contracts and/or Agreements ($364,003,58) Go to Page (p, 13) 2. Authorize the Disposal of Surplus Property Go to Page (p. 16) 3. VolP Phone System (on premise) Go to Page (p.22) 4. Ratification of Contract(s) Executed Pursuant to Board Policy 3300 Go to Page (p. 28) B. Educational Services (Osumi) 1. Yuba City High School FFA Overnight Trip Go to Page (p 38) 2. River Valley High School Marching Band Overnight Trip to Disneyland Go to Page (p, 39) 3. River Valley and Yuba City High School Wrestling Divisional, Masters and State Go to Page (p. 40) Championships Overnight Trips Goveming Board Regular Meeting January 26,2016 Page 5 XX. CONSENT AGENDA (continued) C. Human Resources (continued) (Bills) 1. Personnel Listi BR-1516-03 continued Go to 41 DISTRICT CHANGES CLASSIFICAT!ON POSITtON STATUS Administrative Employee Principal ll Resiqnation Certificated Employee ELD Teacher New - Board Approved 11103115 Certificated Employee Special Education Teacher Return from 100% Leave ofAbsence Certificated Employee Alternative Education Teacher Retirement Certificated Employee Enqlish Teacher Retirement Certificated Employee Physical Education Teacher Retirement Classifìed Supervisor Employee Budqet Manaqer New - Board Aporoved 11103115
Classified Employee Custodian I FillVacancy Classified Employee Child Care Aide FillVacancy Classifìed Employee Library Technician FillVacancy Classified Employee Coordinator of Afterschool Program FillVacancy Classified Employee Cook/Transport FillVacancy Classified Employee Bus Driver FillVacancy
Classified Employee Custodian I lncrease in Work Hours Classified Employee Clerk ll Fill Vacancy / Reassiqnment Classified Emplovee lnstructional Aide-Special Education Retirement Classified Employee Parent Liaison Clerk Resiqnation
Classified Employee Mechanic I Resiqnation Classified Employee Cafeteria Worker Resionation Coachinq RVHS Coachinq YCHS D. Superintendent (Aaberg) 1, The minutes of the Regularly Scheduled Board meeting on January 12, 2016 are presented Go to Page (p.42) to the Board for approval,
NOTICE TO THE PUBLIC As the Board discusses agenda items, audience participation is permitted, Generally, the President will ask Board members for their remarks before recognizing requests to speak from the audience. At the President's discretion, agenda items may be considered in otherthan numerical order.
XXI, ACTION A. Superintendent (Aaberg) M-1516- 1. Second Reading and Request for Approval of Proposed Revisions to YCUSD Administrative Go to Page (p, 49) Regulation 3311, Bids M-1516- 2. First Reading for new YCUSD Board Policy 6152jPlacement ln Mathematics Courses Go to Page (p. 56) B. Educational Services (0sumi) M-15'16- 1. Board Approval of Resolution (BR-1516-031 ) Revised General Child Care & Development Go to Page (p. 57) Programs Contract is Requested for the 2015-16 Fiscal Year M-1516- 2. Stipulated Contracts, Expulsions, and Readmission Case Recommendations: Stipulated Expulsion Contracts: Expulsions Hearing: Readmissions: s-1516-035 E-15'16-036 R-1516-009 s-15'16-037 R-1516-010 R-1516-011 R-1516-012 Goveming Board Regular Meeting January 26, 201 6 Page 6 XXI AGTI0N(continued) C. Business Services (Shemwell) M-1516- 1, Audit Report for Fiscal Year 2014-2015 Go to Page (p. 59) M-1516- 2. Approvalto Submit Proposition 39 Energy Expenditure Plan Go to Page (p, 61)
XXI. BOARD REPORTS/INFORMATION/DISCUSSION A. Gommittee Reports
XXIII. COMMUNICATIONS A. Written Gommunications from the Public - Read by the Board Clerk B. Comments from the Employee Representatives C. Comments from the Board Members D. Comments from the Superintendent
XXIV. NEXT BOARD MEETING The next Regular Board Meeting of the Yuba City Unified School District Governing Board is scheduled February 9, 2016, Open Session begins at 7:00 p,m. at Yuba City Unified School District Board Room. Future Board meeting dates and locations as listed below, Open Session begins at 7:00 p.m. February 9,2016 YCUSD District Office Board Room February 23,2016 Barry School, MP Room March B, 2016 YCUSD District Office Board Room March 22,2016 Tierra Buena School MP Room
XXV. ADJOURNMENT M-1516-
NH¡\/ilb (01t22t16) YUtsA CITY UNIFIED SCHOOL DISTRICT BOARD AGENDA ITEM
_coNsENT BOARD MEETING DATE: January 26,2016 ACTION X REPORTS/INFORMATION BOARD AGENDA NUMBER: XIX.A.1 Return to Agenda
BOARD AGENDA ITEM: Enrollment Report
DEPARTMENT: Educational Services
CONTACT PERSON: Doreen Osumi, Deputy Superintendent
REPORT/PROPOSAL: Enrollment report from Tuesday, January 19, 2016 is being reported to the Board
FINANCIAL IMPAGT:
SUPERINTENDENT'S RECOMMENDATIONS: Superintendent accepts these reports.
l Yuba Ci$ Unified School District 2OI 5 I T 6 ENROLLMENT REPORT January 19,2016
* Peak Sutter Enrollment Proiected Jr: Sub Gounty 1t20t2015 Gount Enroll- SCHOOL Kds K 1 2 3 4 5 6 7 I Total Total This Year ment
Andros Karperos 19 88 95 115 82 114 117 203 225 193 1251 1251 1 330 1283 1285 April Lane 19 91 81 87 72 B1 72 503 503 517 521 539 Barry 48 58 58 40 54 6l 75 64 80 538 538 571 554 559 Bridge Street 1 I 89 79 98 85 82 83 534 534 518 534 554 Butte Vista 19 100 B7 75 109 122 oo 111 97 133 952 952 963 952 916 CentralGaither 20 27 17 2B 1 3 24 29 1 I 23 200 200 183 200 191 Gray Avenue 227 251 228 706 706 700 715 691 Kinq Avenue 83 6B bb 67 46 53 383 383 354 40s 381 Lincoln 20 91 76 84 oo 77 89 536 536 529 534 538 Lincrest 19 109 118 115 127 133 120 741 741 753 744 768 Park Avenue 20 97 81 75 94 94 77 538 538 560 571 574 Riverbend 20 76 79 63 107 108 110 229 216 206 1214 1214 I 185 1230 1210 Tierra Buena 85 55 7B B3 83 85 89 85 I 1 724 724 740 741 738 Alternative 0 0 0 0 1 0 2 1 6 1 0 1 0 7 10 Non Public 0 0 0 0 0 0 0 0 0 0 0 0 0 TotalElementary 154 977 904 931 993 1008 990 965 958 950 8830 0 8830 891 0 8994 8944
9 1 0 11 1 2 13 o Alternative 5 14 38 34 9{ 1 93 101 46 Albert Powell 0 16 89 75 180 180 190 180 200 River Valley HS 453 439 432 392 1716 1716 1693 1777 1807 Yuba City HS 483 448 384 377 1692 1692 1721 1808 1874 Non Public 0 0 0 1 1 4 4 Total Secondary 941 917 943 878 3680 0 3680 3701 3870 3927
Bernard CC 89 TOTAl 12510 0 12510 12611 12871 Migrant Child Care 0 State Preschool 471 DIFF -101 Toddler 0
Previous Report 12481 Difference 29
1121t2016 @ YCUSD 2OL5-2016 ENROLLMENT REPORT
L2900
12800
12700
6 / Pc ïtOJ 5 vtP o 12600 3o E zJ
12500
t2400
1,2300 Aug Sept Sept Oct Oct Nov Nov Dec Jan Jan Feb Feb Mar Mar Apr Apr May May June +201s/16 12661- 12725 12736 12748 12722 L2693 12692 L2622 t248r L25tO
{-201,4/15 12706 !2798 128L2 L276s 72763 t2764 12764 12684 12s63 126Lt 12643 L2667 L2680 12727 L2704 12727 127t9 12770 1,266s
\o YUBA CITY UNIFIED SCHOOL DISTRICT BOARD AGENDA ITEM
_coNsENT BOARD MEETING DATE: January 26,2016 ACTION X REPORTS/INFORMATION BOARD AGENDA NUMBER: XIX,A'2 Return to Agenda
BOARD AGENDA ITEM: Quarlerly Report on Williams/Valenzuela Uniform Complaints
DEPARTMENT: Educational Services
CONTACT PERSON: Doreen Osumi, Deputy Superintendent
BACKGROUND INFORMATION : Education Code 35186 requires the Superintendent to report summarized data on the nature and resolution of all Williams/Valenzuela Uniform Complaints to the Board and the County Superintendent of Schools on a quarterly basis.
REPORT/PROPOSAL: A quarterly report summarizing all complaints and resolutions will be presented. No complaints were filed with any school in the district during the quarter ending January 2016.
FINANCIAL IMPACT:
SUPERINTENDENT'S RECOMMENDATIONS: Superintendent accepts this report.
10 SUTTER COU]ITV Superintendent 970 Klamath Lane or Yuba City, CA 95993 Schools PHONE: (s30) 822-2933
i peri Bill Cornel us, Su nte n de nt FAX: (530) 822-308s
Dorothy Griffin, Assistant Superintendent for Educational Services
QUARTE RLY REPORT ON Wl LLIAMS/VALE NZU EtA U N I FORM COMPLAI NTS (Education Code 5 351861 District: Yuba Citv Unified School District Person completing this form: Doreen Osumi T¡tIE Deoutv Suoerintendent Quarterly Report Submission Date Reportine Months (check one) tr October 201-6 July-Aug-Sept ø January 2016 Oct-Nov-Dec n April 2016 Jan-Feb-Mar n August 201-6 April-May-June
Date information will be reported publicly at governing board meeting Jan.26.2016
Please check the box that applies: ø No complaints were filed with any school in the district during the quarter indicated above.
¡ Complaints were filed with schools in the district during the quarter indicated above. The following chart summarizes the nature and resolution of these complaints.
Total Number of Number Number General Subject Area Complaints Resolved Unresolved Textbooks & lnstructional Materials 0 0 0
Teacher Vacancies or Misassignments 0 0 0
Facilities/Conditions 0 0 0
CAHSEE lntensive lnstruction and Services (H¡gh School Dist¡cts onlt (High School D¡stricts only) (High School Distr¡cts only)
TOTALS 0 0 0
I lVo vísÍts or revìews were conducted durÍng this qudrter,
Nancv Aabers PRINT NAME OF DISTRICT SUPERINTENDENT
SIGNATURE OF DISTRICT SUPERINTENDENT
11 YUBA CITY UNIFIED SCHOOL DISTRICT BOARD AGENDA ITEM
_coNsENT BOARD MEETING DATE: January 28,2014 ACTION X REPORTS/INFORMATION Back to Agenda BOARD AGENDA NUMBER: XIX.B,1
BOARD AGENDA ITEM: Governor's 2016-17 Budget Proposal
DEPARTMENT: Business
CONTACT PERSON: Robert Shemwell, Assistant Superintendent of Business Services
BACKGROU ND INFORMATION : 0n January 7th,2016 Governor Brown released his proposal for a 2016-2017 budget. California education funding will again see an improved financial picture due to an improving economy and growth in tax revenue
Staff will present highlights from the School Services of California Governo/s Budget Workshop they attended on January 13th, 2016.
It is important to note that the Governo/s proposed budget is a starting point to State budget process, Negotiations will take place over the coming months with modifications to his proposal debated within the Legislature,
REPORT/PROPOSAL: Staff will present a summary of the Governor's 2016-17 budget proposal
FINANCIAL IMPACT: None
SUPERINTENDENT'S RECOMMENDATIONS: Approval not required.
T2 YUBA CITY UNIFIED SCHOOL DISTRICT BOARD AGENDA ITEM
X CONSENT BOARD MEETING DATE: January 26,2016 ACTION _REPoRTS/INFORMATIoN BOARD AGENDA NUMBER: XX.A 1 Return to Agenda
BOARD AGENDA ITEM: Miscellaneous Contracts and/or Agreements
DEPARTMENT: Business
CONTACT PERSON: Robert Shemwell
BACKGROUND INFORMATION : During the course of the school year, it is necessary to enter into contracts and agreements for goods and/or services,
REPORT/PROPOSAL: The attached list of contracts/agreements is submitted for Board approval andior ratification
FINANCIAL IMPACT: Expenditures of $364,003,58
SUPERINTENDENT'S RECOMMENDATIONS Recommend approval
13 YUBA CITY UNIFIED SCHOOL DISTRICT
MEMORANDUM
TO: Governing Board Members
FROM: Robert Shemwell FILE:RS1516-054
DATE: January 26,2016
SUBJECT: Contracts and/or Agreements for Board Approval ;,"öff #, ;:--*.-î;äil",n*oäffi ffi"ïi*,n. following entities is"" submitted for Board approval and/or ratification. A complete copy of each proposed contract is available in the office of the Assistant Superintendent of Business for public review.
EXPENDITURES AMOUNT
APPLE & EVE $ 21,509.60 Juice Products (Fundinq Source: Cafeteria - lnventory)
APPLE STORE $ 15,850.40 iPad Airs plus Cases for 1.1 Program (Fundinq Source: General Fund - LCFF Supp lemental Funds - District Wide)
CDW COMPUTER $ 16,148.06 HP x360 for 1.1 ram (Fundinq Source: General Fund - LCFF Supplemental Funds - District Wide)
ES FOODS $ 7l,064.00 Super Snacks (Fundins Source: Cafeteria - lnventory)
TRIMARK ECONOMY RESTAURANT $ 13,156.71 Gas Convection Ovens (Funding Source: Cafeteria - Food Service Equipment)
JTM PROV¡SIONS $ 19,004.05 Food Products (Fundinq Source: Cafeteria - lnventory)
JETMULCH $ 20,124.00 Plavqround Fiber for Park Ave and Barry School (Fundinq Source: General Fund - Restricted Maintenance - District Wide
L4 EXPENDITURES AMOUNT
MCt FOODS $ 9,172.96 Food Products (Fundino Source: Cafeteria - lnventory)
MARY V. GWALNEY, PH.D. $ 6,141.00 Psychoed ucational Assessment (Funding Source: General Fund - Speci al Ed - District Wide)
RICH CHICKS $ 50,939.92 Chicken Products (Fundino Source: Cafeeria - lnventory)
S.A. PIAZZA $ 32,990.64 Pizza Products (Fundinq Source: Cafeteria - lnventory)
SHANNON'S IMPERIAL BRAND $ 6,974.24 Bread Products (Fundinq Source; Cafeteria - lnventory)
YOUTH FOR CHANGE $ 82,928.00 ERS/Class Ratinqs for CSPP (Fundinq Source: Child Development - District Wide)
TOTAL CONTRACTS AND AGREEMENTS $ 364,003.58
15 X CONSENT BOARD MEETING DATE: January 26,2016 ACTION _REPORTS/INFORMATIoN BOARD AGENDA NUMBER: )fi.4.2 Return to Agenda
BOARD AGENDA ITEM: Business/Financial
DEPARTMENT: Authorize the Disposal of Surplus Property
CONTACT PERSON: Robert Shemwell, Assistant Superintendent of Business
BACKGROU ND INFORMATION : EC-60510 The state board, the Governing Board of any school district that employs a superintendent of schools, and other school districts with the approval of the county superintendent of schools, may dispose of surplus or obsolete instructional materials in their possession that are usable for educational purposes in any of the following ways:
(a) By donation to any nonprofit charitable organization. (b) By donation to children or adults in the State of California, or foreign countries for the purpose of increasing the general literacy of the people, (c) By sale to any organization that agrees to use the materials solely for educational purposes.
REPORT/PROPOSAL: Board will authorize the disposal of District surplus
FINANCIAL IMPAGT: Less than $350,00 expected proceeds from the sale of surplus property shall be deposited in the District reserve or general fund or: credited to the fund from which the original purchase was made (EC-60510).
SUPERINTENDENT'S RECOMMENDATIONS: Approve
L6 Yubø City Unified School District Surplus Form
Site: Bar Contact: Heather Shelton Date:1-15-16 Equipment *Surplus
Description of eq uipment Location Make Model Serial Number Tag Number Code 1 Dell tower BA Dell tower cÆæ.?æ1-æsEu none D 2 Dell Latitude D510 BA Dell Latitude D510 6W6s891 8617 D 3 HP COMPAQ 6320 BA HP COMPAQ 6320 CNUT16ORYO 3776 D 4 HP PROBOOK 65508 BA HP 65508 CNU11637PK 4878 D 5 HP PROBOOK65508 BA HP 65508 CNU11538DB NONE D 6 HP PROBOOK65508 BA HP 65sOB CNUO5O1W6M 4846 D 7 5 NEC PHONES BA NEC DTU-8-1 VARIOUS NONE D 8 EPSON 905 PROJECTOR BA EPSON 90s PMF110500t 37a9 D 9 EPSON 825+ PROJECTOR BA EPSON 825+ MTLFO3O577L 37sO D 10 EPSON 825+ PROJECTOR BA EPSON 825+ MTLFOYO1.18L 3787 D 11. EPSON 825+ PROJECTOR BA EPSON 825+ MTLFO9O442L 3819 D L2 EPSON POWERLITE 1810P BA EPSON 1810P JURF8YO2O1L NONE D 13 APC BACK-UP BATTERY RS1sOO BA APC RS1500 880803R40559 NONE D L4 NEC LCD 177ONXM MONITOR BA NEC LCD 177ONXM UNREADABLE NONE D 15 HP SCANJET4S9O BA HP SCANJET 4890 CN5SJTAO4B NONE D 16 1 box of listing center headphones BA Mtsc MISC Mrsc NONE D t-| 5 boxes of misc cables etc. BA MISC MISC Mtsc NONE D 1"8 19 20 2L 22 23 24 *Surplus Codes: s - Surplus, D - Disposal Sionature on Filo
Surplus Forms - Surplus Forms L/1s120].6
\]P Yubø City Unified School District Surplus Form Riverbend Vincent Crittendon tlt7/2016 Equipmen't *Surplus Description of equipment Location Make Model Serial Number Tag Number Code 1 OverHead Projector Riverbend 3M1700 1700cJr sL71AL748A N/A D 2 OverHead Projector Riverbend 3M1.700 1700cJt s1-71018337 N/A D 3 OverHead Projector Riverbend 3M1700 1700clr 70].:06432 N/A D 4 OverHead Projector Riverbend 3M1700 1700cJr 70\3632 N/A D 5 OverHead Projector Riverbend 3M1700 1700cJr s171028865 N/A D 6 OverHead Projector Riverbend 3M1700 1700cJr s171018321 N/A D 7 OverHead Projector Riverbend 3M1700 1700cJr 70103605 N/A D 8 OverHead Projector Riverbend 3M1700 1700cJt 70LO6372 N/A D 9 OverHead Projector Riverbend 3M1700 1700cJr 70L06387 N/A D 10 OverHead Projector Riverbend 3M1700 1700cJr 7010633r. N/A D l1 OverHead Projector Riverbend 3M1700 1700cJr 70LO6376 N/A D !2 OverHead Projector Riverbend 3M1700 1700cJt s171017492 N/A D 13 OverHead Projector Riverbend 3M1700 1700cJt 70LO6128 N/A D 14 OverHead Projector Riverbend 3M1700 1700cJt 70106383 N/A D 15 OverHead Projector Riverbend 3M1700 1700cJl 70LO6437 N/A D L6 OverHead Projector Riverbend 3M1700 1700cJr 70103688 N/A D 17 OverHead Projector Riverbend 3M1700 1700cJr 70L4362L N/A D L8 OverHead Projector Riverbend 3M1700 1700cJt 70LO6445 N/A D 1-9 OverHead Proiector Riverbend 3Mr.700 1700cJr s17LO17477 N/A D 20 OverHead Projector Riverbend 3M1700 170ocJr 70106390 N/A D 2t OverHead Projector Riverbend 3M1700 1700cJt 7010635 N/A D 22 OverHead Projector Riverbend Apolfo v1600M 407000884 N/A D 23 OverHead Projector Riverbend Apollo v1600M 4070000843 N/A D 24 OverHead Projector Riverbend Elmo HPL355OH 357458 *Surplus Codes: s - Surplus, D - Disposal
Surplus Forms - Surplus Forms 2/e/2OL7
H æ Yubo City Unified School District Surplus Form
Site: Riverbend Contact: Vincent Crittendon Date: L/11./L6 u ent Su us Descríption of equipment Location Make Model SerialNumber Number Code 1 Overhead Projector Cart Riverbend Bretford OH29E N/A N/A D 2 Overhead Proiector Cart Riverbend Bretford OH29E N/A N/A D 3 Overhead Projector Cart Riverbend Bretford OH29E N/A N/A D 4 Overhead Projector Cart Riverbend Bretford OH29E N/A N/A D 5 Overhead Projector Cart Riverbend Bretford OH29E N/A N/A D 6 Overhead Proiector Cart Riverbend Bretford OH29E N/A N/A D 7 Overhead Projector Cart Riverbend Bretford OH29E N/A N/A D 8 Overhead Proiector Cart Riverbend Bretford OH29E N/A N/A D 9 Overhead Prolector Cart ) Riverbend Bretford OH29E N/A N/n D 1-0 Overhead Projector Cart Riverbend Bretford OH29E N/A N/A D 11 Overhead Projector Cart Riverbend Bretford OH29E N/A NIA D LZ OverheadProiectorCart Riverbend Bretford OH29E N/A N/A D 13 Overhead Proiector Cart Riverbend Bretford OH29E N/A N/n D L4 Overhead Projector Cart Riverbend Bretford OH29E N/A N/A D 15 Overhead Projector Cart Riverbend Bretford OH29E N/A N/A D 16 OverheadProjectorCart Riverbend Bretford OH29E N/A N/A D 17 Kitchen Cart Riverbend lnter Metro BCL627 N/A N/A D 18 Printer Riverbend HP Color Laser Jet 2840 My538110YD state 16647 D 19 20 2t 22 23 24 *Surplus Codes: s - Surplus, D - Disposal sign"tur"' SigpdH{gprì-Eiþ Surplus Forms - Surplus Fofms 21912012
H \o Yuba City Unified School Dístríct Surpfus Form Site: Food Service Office Contact: Mary Delong Date:1t612016 Equipment Tag "Surplus Description of Equipment Location Make Model Serial Number Number Code 1 Scanner Food Service Fujitsu Ftso10N 001260 12478 S 2 3 4 5 6 7 I 9
1 0 11
1 2
1 3 14 15 16 17
1 I
1 9 20
2 1 22 23 24 * Surplus Codes: S - Surplus, D - Disposal on Filg Signature Siqnatúfe
Surplus Forms - Surplus Form 2J9t2072 N) O Yuba City Unified School Dístria SUBMTT Surplus Form
Site òa=n-ec ,j;tia"e Contact: Date: i
lus Description of equipment Location Make Model Serial Number Number Code 1 Projeclor rTs Epson 83H KM3F8516951 4836 .D 2 Projector tTs Epson 83H KM3F8504511 4801 Ð 3 Switch tTs HP Procurve 2324 TW12402828 5352 D tTs HP 67308 CNU9OElBQD 6497 õ rTs HP 6550 cNU12005DO 5756 õ Laptop ,¡) 6 tTs HP 65s0 CNUO5O1VKR 13736 7 ITS Acma PH3 510303il1. 7891 D 8 rTs HP 7700 MXr73008BC 5502 îJ 9 UPS rT5 APC vx1000 J80307047160 D 10 UPS rrs APC E5500 88O408009187 b 11 Switch rTs HP 4294 SG817VAH18 L7427 1\ t2 Server lTs M86 Securities s1002 5K0272910001 7830 D 13 Server tTs M86 Securities SLOO2 sK0270912002 7829 1) L4 Server rT5 Aberdeen SuperServer 6015C A81833282 7414 D 15 Desktop fTs HP DC77æ MXr71506G5 7887 D 15 Switch rrs HP 2524 sG30360389 6426 b 17 Server rTs Aberdeen SuperServer 6015C A81832303 7415 õ 18 Server trs HP Proliant D1120 MX20510012 8176 b 79 Server IÏS Aberdeen Server 481831203 7933 Þ 20 Server rTs Aberdeen Server 481826523 10415 õ 21 Server rTs Aberdeen Server A9t8Z72t2 3881 \ 22 Server rTs Aberdeen Super5erver 6O25 481827842 74¡.8 ò 23 Server rTs Aberdeen SuperServer 6025 C8250FC21M60626 b 24 Server rTs Aberdeen Storage ManaÊer 481823550 7354 î\
*Surplus Codes: s -Surplus, D - Disposal
Surplus Fofms - Surplus Forms
NJ F X CONSENT BOARD MEETING DATE: January 26,2016 ACTION _REPORTS/INFORMATION BOARD AGENDA NUMBER: XX.A'3 Return to Agenda
BOARD AGENDA ITEM: VolP Phone System (on-premise)
DEPARTMENT: lnformation Technology and Services
CONTACT PERSON: Robert Shemwell, Assistant Superintendent of Business Services
BACKGROU ND INFORMATION : E-Rate will be reducing our reimbursements for telecommunications starting next school year by 20% and then an additional 200/o each subsequent year so in 4 years we will have $0 reimbursement from E-Rate for telecommunications expenses. Therefore, we need a new solution that eliminates most all of the current telecommunications expenses and provides a stable, low-cost, permanent, and on premise solution.
At the July 28, 2015 Board meeting the Board approved a proposed on-premise VolP solution,
We post a public RFP and we received 5 RFP bid proposals (includes Z-year maintenance/support): . Frontier / Mitel $640,839 . Gaynor / ShoreTel: $649,101 . AMS / Cisco: $742,755 . AdvanTel / Avaya: $847,493 . TotlCom / ShoreTel: $1,052,643
We recommend Gaynor (ShoreTel) as they fulfilled all the RFP requirements and provided a complete and comprehensive solution while offering the second most competitive pricing (only $8,262 difference) as well as they received the highest overall ratings in our scale matrix utilized for all 5 vendors.
REPORT/PROPOSAL: The recommendation is to purchase the ShoreTel VolP solution through Gaynor and is submitted for Board approval.
FINANCIAL IMPACT: None, The 5 year cost analysis estimate the savings to be about $'175,000 over the current phone system.
SUPERINTENDENT'S RECOMMENDATIONS: 22 Recommend approval. Curent Phone System E-Rate Covered s 111,84s.76 $ 74,563.84 5 37,287.92 Repairs/Ma¡ntenance s s3,468 s SS,¿es s s3,468 s S¡,¿6e s s3,468 s 267,340.00 District Responsible s 74,s63.84 s 11L,84s.76 5149,127.65 s L86,409.60 S 186,409.60 S 708,3s6.48 reö;'¡''.:it, :ädFÈ¡*Sìj: .
VolP - Hosted E-Rate Covered s 4s8,067 s 30s,378 s 152,689 NRC (cost of phones) S 2o4,ooo Yearly charges S ros,ooo S 1s8,400s zu,zoos 264,0005 264,000 S 1,oo3,2oo ''' reo ' ',{''lrþa7resioö:,
VolP - On Premise NRC (cost of equipment, installation, etc.) S o¿s,ror Yearly charges 5 30,250 S 30,2s0 s 30,2s0 5 so,zso s 30,250 s 151,250 Tco 'S' 'aoö,åÊ= "
$YeariTOO Savirrys Gomparbon Savings from Current System (VolP vs PBX) s Savings over Hosted VolP (On Premise VolP) 5
* after E-Rate discounts
N) UJ RFP BID SUBMISSION SUMMARY We did not include the 3rd most competitively priced RFP response bid in this summary as there was a difference of 593,654 between them and the 2nd most competitively priced solutíon. We did not see any considerable value or additional features or services that would warrant the additional costs in their proposed solution.
Therefore, we focused the majority of our evaluation and analysis summary on the 2 most competitive bids and have highlighted some of the more critical components of the RFP requirements and the information provided by them. cosT coMPARlsloNs r Price Summary o Frontier - Mitel: EQUTPMENT s +S0,¿gg.Z+ LABOR s 104,561.99 TAX s 33,308.63 SHtPPTNG s 0.00 WARRANW (Year 2) 552,526.92 TOTAT s640,839.28 *
o Gaynor - ShoreTel: EQUIPMENT s471,109.00 LABOR $ Ze,S0O.OO TAX s 35,333.18 SHTPPTNG $ 0.00 WARRANW (Year 2) 534,659.00 r TOTAL s649,101.18 o TOTAL DIFFERENCE lN COST: 58,261.90
* Not inclusive
AVERAGE WEIGHTED SCORES
Prices/Charges 540 480 360 240 t20 Design and lmplementation 200 {p9 340 320 320 Technical Expertise and Experience 240 400 340 160 180 References and Reputation 90 200 170 70 90 Completeness of Proposal 80 200 190 160 160 Prior erience with Vendor 40 200 150 40 40
* Higher number is better score
24 PREVAIIING WAGES ln the RFP, it stated that Vendor must adhere to applicable prevailing wage laws and regulations. r Frontier (Mitel) - Prevailing wage information/documentation was not included in proposal . Gaynor (ShoreTel) - Prevailing wage information/documentation was included in proposal.
LABOR SCHEDULE ln the Attachment labelled "Labot Schedule" there was a line ítem for hours and costs for on-site installation. o Frontier (Mitel) - lt was not included in the proposal. . Gaynor (ShoreTel) - On-site installation was included in the proposal.
HARDWARE BASE D/VI RTUAL SOLUTION ln our request for proposal, we had identified that at minimum we wanted the proposed solution to be hardware based and the vendor could also propose a virtual solution. o Frontier (Mitel) - proposal is only virtual. Hardware solution requirement was not included in their proposal, . Gaynor (ShoreTel) - Proposal included both hardware based and virtual.
SERVERS
Requested in RFP for VolP system to be hardware based and the vendor could also propose a virtual solution. ¡ Frontier (Mitel) - On-site physical servers were not included as requested and associated costs were not listed or included in the proposal. Follow-up questions resulted in this response on January 6th, 2016: This solution is a hardware/premise-based (hardware not provided by Vendor) platform running VMWare to obtain the capacity and resiliency levels requested. . Gaynor (ShoreTel) - 2 Dell R630 PowerEdge servers were included in the inítial proposal as requested. Can be removed if not needed
WARRENTIES COTERMINOUS ln the RFP, we were specific that we wanted the warranties to be coterminous due to the duration of the project, . Frontier (M¡tel) - The proposal states warranties start immediately upon completion of any installation. Mitel does provide Frontier a limited grace period to ensure the customer receives a full-year warranty. ln this case, we would need to have a separate schedule signed for each physical location to ensure that the warranty begins at completion of installation. . Gaynor (ShoreTel) - labor and parts (handsets excluded) and software warranty, for all sites, will not expire until 15 months from the start of the ordering process. We feel confident all sites will be installed and tested prior to end of December 2016. Handsets are covered for one year, from the date of order.
25 AT&T SUPPORT/CUTOVER
One of the most difficult parts of this project is working with AT&T. We asked the following in the RFP: Vendor must be able to provide complete implementation and professional services for the duration of the trans¡tion, including creating a site-wide Dialing Plan, working with AT&T to provision SIP trunks, port existing Centrex numbers to Centrex-based PRls (allowing 4-digit dial between the VOIP system and the AT&T Centrex system for sites that only have analog connectivity), etc, o Frontier (Mitel) - Frontier will work with AT&T counterparts on network components, however, Yuba City Unified School District will own the relationship between all vendors. Our concern and experience is there is more to the AT&T cutover then just network components that YCUSD will need assistance with. . Gaynor (ShoreTel) - Gaynor's response to RFP: We understand that the dial tone change to SIP from AT&T will have a major impact on the time line. Post-Award, the time table will be adjusted to meet the AT&T deadlines. Gaynor will work with YCUSD on all the following components of the AT&T cutover to VolP: a. YCUSD will gather AT&T information b, YCUSD and Gaynor will Review AT&T information and start process for changing SIP c. YCUSD with Gaynor's assistance will make Approval for DialTone Order
PURCHASING MECHANISM
a Frontier (Mitel) - Frontier will invoice Yuba City Unified School District for 50% of the hardware up front. The remaining balance will be invoiced upon completion of each school. a Gaynor (ShoreTel) - 40% Deposit at time of signing, and then full remaining payment per site installed.
MASTER PLANNING MAP
a Frontier (Mitel) - does not include all sites to their master planning map, They have over-looked 6 sites. a Gaynor (ShoreTel) - All sites were included and were listed.
HARDWARE COSTS (FOR REPAIRS/REPLACEMENT)
a New extension cost with 2 button phone, Extension and Voicemail o Mitel - $378.20 o ShoreTel - S24s.00 o TOTAL DIFFERENCE lN COST $130.20 per new extension a Adding Site (minus headset counts) o Mitel- 51870.60 o ShoreTel - 5232.2A o TCITAL DIFFERENCE lN COST $1,638.40
o Both of these examples provide future anticipated costs and differences in Vendor pricing.
26 TRAINING
It appears that an indivídual would have to be associated with Mitel, will we have any assurances for access to this for 2 administrators? o Frontier (Mitel) - Mitel offers online courses for further training on how to use the phone system, specifically for administering the system. Frontier only needs to sponsor any qualified administrators to allow you to purchase and take part in formal training available through Mitel, We can also arrange to schedule custom training to accommodate specific needs of Yuba City Unífied (additional cost - post installation).
o Gaynor {ShoreTel) - ShoreTel offers online courses for further training on how to use the phone system, specifically for administering the system. Once you become a ShoreTel install you are part of the ShoreTel world and can attend classes. YCUSD is then a ShoreTel customer and are set up in the system. Gaynor will add as many Admin's to the Manage Contacts Page, where you will be notified and asked to complete a user log in. These admins have additional access to the ShoreTel site and knowledge base, ShoreTel believes in training and wants to make sure that training is accessible to all end users, ln addition to any training that Gaynor will provide, YCUSD can go directly to ShoreTel for additional training.
27 YUBA CITY UNIFIED SCHOOL DISTRICT BOARD AGENDA ITEM
X CONSENT BOARD MEETING DATE: January 26,2016 ACTION _REPORTS/|NFoRMAT|oN BOARD AGENDA NUMBER: XX,A.4 Return to Agenda
BOARD AGENDA ITEM: Ratification of Contract(s) Executed Pursuant to Board Policy 3300
DEPARTMENT: Business
CONTACT PERSON: Robert Shemwell, Assistant Superintendent Business Services
BACKGROUND INFORMATION: On December 10, 2013, the Board of Education delegated authority to enter into contracts on behalf of the Yuba City Unified School District and to purchase supplies, materials, apparatus, equipment, and services up to the amounts specified in Public Contract Code 201 1 1 and Education Code section 17604. Resolution Number (BR-1314-036) further limited the delegation to expenditures of less than $84,100 and required that the Board of Education ratify the contract within sixty (60) days of incurring the expense,
The following contract(s) are presented for ratification:
1, lndependent Contractor Agreement between Yuba City Unified School District and Government Financial Strategies lNC. 2, lndependent Contractor Agreement between Yuba City Unified School District and Fiscal Crisis & Management Assistance Team
REPORT/PROPOSAL: The attached contract agreement(s) is/are submitted for the Board approval and ratification
FINANCIAL IMPACT: See attached contract(s) for detailed expenditures
SUPERINTENDENT'S RECOMMENDATIONS: Recommend approval.
28 Gìovernment Financial nc.
GOVERNMENT FINANCIAL STRATEGIES FINANCIAL ADVISORY SEHVICES AGREEMENT
THIS AGREEMENT ["Agreement"J is made this Novemben 25, 2O15, between Government Financial Strategies inc., a fiñancial advisoryfirm ["Govennment Financial Strategies") and Yuba City Unified School Dismict ("Client"J who agree as follows: in the 1. Scope of Work. Government Financial Strategie_s .shall perform the services descnibed scope[åJ of work attached hereto as Exhibit A [the "Work"J. Modifications, deletions and additions to the'Work described in Exhibit A may be made, from time to time, upon the subsequent wnitben agreement by both Parties.
2. Payment.
a. ln consideration for the Work to be provided by Government Financial Stnategies under this Agreement, Client agrees to pay fees and expenses as set forth in Exhibit A.
b. For Work performed on a time and materials basis, Government Financial Strategies shall submit invoices tó tne Oient on a monthly basis. For Work perfonmed for a fixed fee, Government Financial Strategies shall submit invoiceê to the Client upon the completion of the Work or as otherwise identified in Exhibit A. provide written disclosure to all financial c. Government Financial Strategies-or is required to advisory clients about the actual potential conflicts of interesl p.resented by. the form of òompeñsation contemplated under this'Agreement. Exhibit B sets forth the potential conflicts of interest associated with various forms of óompensation. Client acknowledges receipt of Exhibit B, and Client has been given the opportunity to discuss such matters with Government Financial Sffategies.
3. Term.
a. This Agneement shall terminate upon the later of the completion of the Wonk or June 30, 2O2O, unlesð eanlier terminated as provided in subsection (b).
b. This Agneement may be terminated by either party upon thirty (3OJ days advance written notice to the other party.
c. Upon termination of this Agreement by eithen party, Client shall compensate Government Financia'l Str ategies for all Work p-erformed piior to tenmination. lf the q.ompensation identified in Exhibit A was oî a time and mäterials baéis, such compensation shall be based on time and materials incurned prion to termination. lf the compensation identified in Exhibit A was on a fixed fee basis, such compensation shall be the greater of: 1J th_e pencentage oj senvices completed through the terminadion date multiplied by tñe fixed fee,_or 2J the amount based on a time and matenlals basis, not to exceed the fixed fee. "Payment," "Ownership of Documents," "lndemnification,; "severability," "Govenning Law and Venue," and "Entire Agreement" shall survive the tenmination of this Agreement.
4. Professional Ability and Loyalty. Government Financial Stralegies represents that it possesses the skill to competently perform the Work, that it shall perfonm that Wonk in a manner equal to or
1228 N Street, Suite 13, Sacramento, CA 95814-5609 Telephone tg16) 444-51OO Fax [91 6) 444'51C,9 29 Yuba City Unified School Dismict Government Financial Stnategies inc. Financial Advisory Services Agreement Page 2 of 5 exceeding generally accepted professional practices and standards for firms p_erforming similar work, anð ühat it wÍll act in a manner it believes to be in the best interest of the Client rath er than any third party. plan, b. Ownership of Documents, Every-computer report, study, memo, letter, spreadsheet, worksheet, gr"aph, diagräm, map, photograph, mqjel, complter disk, computen software and othen ãoòr¡¡"nt"or iiem'pr'epare-d òy Goveinment Financial Strategies under this Agreement and pnjvided ro and paiA toi by the'Client [the "Work Product") shall be the property.of Client, and blient shall have the right ú use, reuse, reproduce, publish, display, broadcast and. distnibute the Work Product and to þrepare derivative arid additional documents or works based on the Work Product without furthei cômpensation to Government Financial Sffategies.. Government Financial Strategies may retain a copy'of any Wonk Product and use,.nepnoduce, publish, display, broadcast ¿iõt.ibrte ãny Wonk Pióduct ahd prepare derivative and additional documents or wonks based on"nA any Work Pnóduct; pr.ovided, however, that Government Financial Strategies shall not pnovid.e any Wort< Product noi'pneviously made available to the puþlc_¡o any third par"ty wìthout Client's on modifies any Work priär approval, unless còmpelled-to do so by legal proc.ess. .lf Client reuses Þr-oduit'for a use or purpóse other than that intended by the Wonk unden.this Agreement, then Client shall hold Govei.nment Financial Sffategies harmless against all claims, damages, losses and expenses arising from such reuse on modification.
6. lndemnification. Both par.ties shall indemnify, defend, protect, and hold harmless the other panty, its officers, employèes, volunteers and aients. from. and.against.gny a1d all liability,.los-ses, bla¡rn", damages, expenóes, demands, and coèts Iincluding,.but not limited to, atto-nney's feesJ dir-ectly anisinfi from'any negligent act or omission, willful misconduct or violation of law of the othen party.
7. lnsurance,
a. Government Financial Strategies, at its sole cost and expense, shall procure and maintain for the duration of this Agreement workers compensation insurance in the amount required by statute, comprehensive géneral liability insurance with coverage of at least one million dollars t$1 ,OOb,OOCil per occurñence and agþregate, automobile liability insurance with coverage o.f at ieast one m¡i¡òn dollars t$1 ,OOO,OOOI per accident, and pnofessional errors and omissions insunance with coverage of at least one million dollars [$1,ooo'ooo) pen occurrence and aggregate.
b. Upon request, Government Financial Strategies shall provide to Client the evidence of such insurance.
8. Municipal Advisor Begistration. Government Financial Stnategies is a munic]qql lQvisor reqistenecj with the Secunì'ties and Exchange Commission fregistration number 867Ð0775) and thð Municipal Securities Rulemaking Boand-[regis6ation number KO127l.
9. Conflicts of lnterest.
a. Except as expressly described in Section Z(cl above and Section 9[bJ below, Government Financial Sirategies'has no matenial conflicts of interest that might impaìr its fiduciary duty to the Client. Client ac-knowledges that Government Financial SFategies may have other governmental clients with overlapping iurisdictions with Client.
b. Reserved
10. Independent Conüractor. Government Financial Strategies shall be-an independent contractor in penfor^ining the Work and shall not act as an agent or employee of. Client -fF employees of Governmentiinancial Strategies and its subcontractons are not employees of.Client within the meaning or application of anylederal on state unemployment insurance laws, social secunity law or anywor:ker's bòmpensation, industrial accident law or other industnial on labon law.
30 Yuba City Unified School Distnict Government Financial Stnategies inc. Financial Advisory Senvices Agreement Page 3 of 5
11, Non-Discrimination. Government Financial Strategies will not discriminate in any way against any person on the basis of race, colon, religious creed, national origin,. ancestry, sex, sexual ori'entation, age, physical handicap, medical condition or marital status in connection with, on related to, the performance of this Agreement.
12. Successors and Assigns. This Agre.ement shall bind and inure to the benefit of the successons and assigns of the parties; howeven, Government Financial Strategies shall not assig¡ its rights and obligatlons under this Agreement without the prior written consent of Client, which -be consént shall not unneasonably witl'rheld. Notwithstanding the foregoing, Government Financial Strategies may subcontract a pdrtion of the Work to its wholly-owned subsidiary, GFS Australia Pty. Ltd, and its sole employee, Jonathan Edwards.
13. No Waiver of Bights. Any waiver at any time by either party of its nights as to a bneach or default of this Agreement shall not be deemed to be a waiver as to any other breach on default.
14. Severability. lf any provision of this Agreement is held to be illegal, invalid or unenforceable, the legaliüy, validity, and' enforceability of the remaining provisions of this Agreement shall not in any way be affected or impained.
15. Governing Law and Venue. This Agreement will be governed by a¡rd construed in accordance with the laws of the State of Californiá. The county and fedenal district count where the Client's main office is located shall be venue for any state and federal court litigation concerning the enforcement or construction of this Agreement.
16. Noüice. All notices that are required or permitted to be given under this Agreement shall be in writing and sent by eithen personal deliven¡ nationally recognized overnig.ht courier senvice on prepaid,-first class Unite¿ States postal mail. Notices shall be sent to the addresses listed below, or to such other addness as either party may specify in writing:
Government Financial Strateg¡es Yuba City Unified School District:
Government Financial Strategies Yuba City Unified School Distt ict Attn: Lori Raineri, Pnesident Atbn: Robert Shemwell 1 228 N Street, Suite 13 Assistant Supenintendent of Business Services Sacramento, CA 9581 4-5609 75O Palora Ave Yuba City, CA 95391
17. Entire Agreement. This Agneement represents the sole, final, complete, exclusive and integrated expression and statement of the terms between the parties c.oncenning the Work, and supersedes ãll prior oral and/or wnitten negotiations, representations on contnacts. This Agreement may be amended only by writben agreement by both parties. lN WITNESS HEHEOF, the parties have caused this Agneement to be signed by thein duly authonized representatives.
Govennment Financial Strategies inc Yuba City Unified School District
By: -S¡snature on-Fite- By: Siønature on-Eilg Loni Raineni Robert Shemwell Pnesident Assistant Supenintendent of Business Services
31 Yuba City Unified School District Government Financial Stnategies inc. Financial Advisory Services Agneement Page 4 of 5
EXHIBIT A
scoPEfsl oF woBK
Government Financial Strategies will provide genenal financial planning and advisory services to- Yuba City Unified School District which include but ane not limited to the following: a neview of facilities ñeeds and costs, a review of short term and long term cash flow schedules, identification and classification of existing and potential revenue sounces, assistance with the production of a comprehensive financial plan, financial advisory services in connection with any debt issues, participation in real estate negotiations, general background information on real estate acquisition änd leàse agreements, allocation of revenues to expenditures, development of financial. strategies, reviews of d-bcuments, and pnesentations to the governing board. Such services will be provided as requested by Yuba City Unified School District. ln consideration of the services provided, Yuba City Unified School District will pay Government Financial Strategies hourly fees of $225 fon services, plus out-of-pocket expenses fsuch as mileage, meals, etc.J. For travel time, Yuba City Unified School District will pay Government Financial Strategies hourly fees of $112.50.
32 Yuba City Unified School Distnict Govennment Financial Strategies inc. Financial Advisory Services Agneement Page 5 of 5
EXHIBIT B
DISCLOSURE OF CONFLICTS OF INTEREST WITH VARIOUS FORMS OF COMPENSATION
Government Financial Sffategies is required to provide written disclosure to all financial advisory clients about the âctual or pätential cónflicts of interest presented by the form of compensation contemplated under this Agreement. Set fonth below are the potential conflicts of interest as provideå by the Municipal decurities Rulemaking Boand (MSRBI associated with various forms of äompen""íion which are anticipated to be used-under this Agreement. There. ane other forms of comþensation that Governmedt Financial Strategies believes create conflicts of interest that can not be overcome and are therefore not contemplated under this Agreement. For mone information, please refer to www.msrb.orq.
Forms of compensation; potential conflicts. The forms of compensatjon fon..municipal advisors vary according'to the nature of the.engagement and.nequirements of the client, among other facÉors. Vario"us forms of compensation-prêsent actual on potential conflicts of interest because thev mav create an incentive for an advisôr to necommend one course of action over another if it i= ínor" beneficial to the advisor to do so. This document discusses various fonms of compensation and the timing of payments to the advisor.
Fixed fee. Under a fixed fee form of compensation, the municipal advisot is paid a fixed amount established at the outset of the tnansactioh. The amount is usually based upon an analysis by the ctieni an¿ the advisor of, among other things, the expected duratio_n and complexity- of the tnansaction and the agreed-upori scope of wbrk that the advison will penfonm. This form of compensation presentJa potential conflict of interest because, if the tnansaction requires mone advisot may suffer a loss. Thus, the advisor. may *orli than oriþinally'time-consuming cont'emplated, the recommend lõss alternatives, ol- fail to do a thorough analysìs of alternatives. Thene may be additional conflicts of interest if the municipal advisor's fee is contingent upon the successful completion of a financing.
Hourly fee. Unden an hourly fee form of compensation, the municipal advisor.is.p..aid an amount equal 'to the number of hourô worked by the advison times an agreed-upon hourly billing. rate.. This foim of compensation presents a poteñtial conflict of interest if the client and the advisor do not on a reasonable'maximum ämount at the outset of the engagement, because the advisor dões"gne" not have a financial incentive to recommend altennatives that would nesult in fewer hours worked. ln some cases, an hourly fee may be applied against a retainer [e.9.,a retainer payable monthlyJ, in which case it is payable-completion whether or not a financing closes. Alternatively, it m.ay be óontingá;.¡t upon the successful of a financing, in whrich case thene may be additional conflicts of interest.
33 a FCMAÏ FISCi{t CRISI$ & MANAGEMENT ASSISTA.NCE TEAM CSIS Aliñr"ia School Information Services
F'ISCAL CRISIS & MANAGEMENT ASSISTANCE TEAM STUDY AGREEME,NT January 8,2016
The Fiscal Crisis and Management Assistance Team (FCMAT), hereinafter referred to as the team, and the Yuba City Unified School District, hereinafter referred to as the district, mutually agree as follows:
1. BASIS OF AGREEMENT
The team provides a variety of services to school districts and county offices of education upon request. The district has requested that the team provide on-site technical assistance to study specific aspects of the district's operations. These professionals may include staff of the team, county offices of education, the California State Department of Education, school districts, or private contractors. All work shall be performed in accordance with the terms and conditions of this agreement.
2. SCOPE OF \ilORK
A. Scope and Objectives of the Studv
Conduct technical assistance for the Yuba City Unified School District in the area of associated student body (ASB). Meet with staff; evaluate policies, forms and practices; and conduct workshops once all recommendations are compiled. Work to occur in both 2015-16 and20l6-17.
B. Services and Products to be Provided
1 FCMAT will coordinate dates for technical assistance with the district
2 At the conclusion of technical assistance services, FCMAT will provide a management letter documenting that the requested services are completed, providing written findings and recommendations.
I
34 3. PROJECT PERSONNEL
Technical assistance services will be provided by:
A. Michelle Plumbtree FCMAT Chief Management Analy st B. Michael Ammermon, CPA FCA¿T Consultønt
Other equally qualified staff or consultants will be substituted in the event one of the above individuals is unable to participate in the study.
4. PROJECT COSTS
The cost for technical assistance services shall be based on:
A $500 per day for each staff team member, while on site, conducting fieldwork at other locations, preparing and presenting reports, or participating in meetings. The cost of independent FCMAT consultants will be billed at their actual daily rate.
B All out-of-pocket expenses, including travel, meals, and lodging. The district will be invoiced at actual costs.
Based on the elements noted in section 2 A.rthe total cost of the services is estimated at $32,300.
C. Any change to the scope of services will affect the estimate of total cost.
Payments for FCMAT services are payable to Kern County Superintendent of Schools - Administrative Agent.
5. RESPONSIBILITIES OF THE DISTRICT
The district will provide office and conference room space while on-site reviews are in progress.
Pursuant to EC 45125.1(c), representatives of FCMAT will have limited contact with pupils. The district shall take appropriate steps to comply with EC 45125.1(c).
6. PROJECT SCHEDULE
The schedule of services will be jointly determined by FCMAT and the district.
2
35 7 COMMENCEMENT, TERMINATION AND COMPLETION OF \ryORK:
FCMAT will begin work as soon as it has assembled an available and appropriate study team consisting of FCMAT staff and independent consultants, taking into consideration other jobs FCMAT has previously undertaken and assignments from the state. The team will work expeditiously to complete its work and deliver its management letter, subject to the cooperation of the district and any other parties from whom, in the team's judgment, it mustòbtain information. Once the team has completed its fieldwork, it will proceed to prepare a preliminary draft management letter and a final management letter. Prior to ðompletion of fieldwork, the district may terminate its request for service and will be respònsible for all costs incured by FCMAT to the date of termination under Section 4 (Project Costs). If the district does not provide written notice of termination prior to completion of fieldwork, the team will complete its work and deliver its management lettei and the district will be responsible for the full costs. The district understands and agrees that FCMAT is a state agency and all FCMAT management letters are published on the FCMAT website and made available to interested parties in state government. In the absence of extraordinary circumstances, FCMAT will not withhold preparation, publication and distribution of a management letter once fieldwork has been completed, and the district shall not request that it do so.
8. IITTDEPENDENT CONTRACTOR:
FCMAT is an independent contractor and is not an employee or engaged in any manner with the district. The manner in which FCMAT's services are rendered shall be within its sole control and discretion. FCMAT representatives are not authorized to speak for, represent, or obligate the district in any manner without prior express written authorization from an officer ofthe district.
9 INSURANCE:
During the term of this agreement, FCMAT shall maintain liability insurance in an amount not less than $1 million unless otherwise agreed upon in writing by the district, automobile liability insurance in the amount required under California state law, and workers compensation as required under California state law. FCMAT shall provide certificates of insurance, with additional insured endorsements, indicating applicable insurance coverages prior to the commencement of work.
10. HOLD HARMLESS:
FCMAT shall hold the district, its board, officers, agents and employees harmless from all suits, claims and liabilities resulting from negligent acts or omissions of its board, officers, agents and employees undertaken under this agreement. Conversely, the district shall hold FCMAT, its board, officers, agents and employees harmless from all suits, claims and liabilities resulting from negligent acts or omissions of its board, offtcers, agents and employees undertaken under this agreement'
a J
36 11. CONTACT PERSON
Name: Robert Shemwell, Assistant Superintendent of Business Services Telephone: (530)822-5200 E-Mail: [email protected]
Robert Date Ässistant Supêrintendent of Business S ervices Yuba City Unified School District
lanuary 8,2016 Michael H. Fine l Date Chief Administratiie Offi cer Fiscal Crisis and Management Assistance Team
4
37 YUBA CITY UNIFIED, SCHOOL DISTRICT BOARD AGENDA ITEM
X CONSENT BOARD MEETING DATE: January 26,2016 ACTION _REPORTS/INF0RMAT|oN BOARD AGENDA NUMBER: XX.B'1 Return to Agenda
BOARD AGENDA ITEM: Yuba City High School FFA Overnight Trip
DEPARTMENT: Educational Services
CONTACT PERSON: Doreen Osumi, Deputy Superintendent
BACKG ROU N D INFORMATION : Yuba City High School is requesting approval for an overnight trip for 12 FFA members to attend the 2016 Advanceó Leãdership Academy Conference in Modesto on February 12-13,2016, Students will stay atthe Double Tree hotel and be transported by the high school Ag van and district van. The drivers have been cleared through the Pull Program. The trip is being funded through FFA club funds and the Ag lncentive Grant, No student will be denied the opportunity to attend based on financial need,
REPORT/PROPOSAL:
FINANCIAL IMPAGT:
SUPERINTENDENT'S RECOMMEN DATIONS Superintendent recommends approval,
38 YUBA CITY UNIFIED SCHOOL DISTRICT BOARD AGENDA ITEM
X CONSENT BOARD MEETING DATE: January 26,2016 _ACTr0N _REPoRTS/|NFORMAT|oN BOARD AGENDA NUMBER: XX,B,2 Return to Agenda
BOARD AGENDA ITEM: River Valley High School Marching Band Overnight Trip to Disneyland
DEPARTMENT: Educational Services
CONTACT PERSON: Doreen Osumi, Deputy Superintendent
BACKGROUND INFORMATION : River Valley High School is requesting approval for an overnight trip for approximately 26 students to attend the Disney Youth Program Workshop in Disneyland on February 11-15,2016. Students will be transported by district bus, The group will be staying at the Park Place lnn and Suites in Anaheim. The trip is being funded through ASB and various fundraisers throughout the semester, No student is being denied the opportunity to attend because of financial need.
REPORT/PROPOSAL:
FINANCIAL IMPACT:
SUPERINTENDENT'S RECOMMENDATIONS: Superintendent recommends approval.
39 YUBA CIW UNIFIED SCHOOL DISTRICT
X CONSENT BOARD MEETING DATE: January 26,2016 ACTION _REPoRTS/|NFoRMATIoN BOARD AGENDA NUMBER: XX'B'3 Return to Agenda
BOARD AGENDA ITEM: River Valley and Yuba City High School Wrestling Divisional, Masters and State Championships Overnight Trips DEPARTMENT: Educational Services
CONTACT PERSON: Doreen Osumi, Deputy Superintendent
BACKGROUN D INFORMATION : River Valley and Yuba City High Schools are requesting approval for overnight trips for members of the wrestling teams that qualify to participate in the Divisional, Master and State Wrestling Championship Playoff Tournaments on February 19-20, February 26-27, and March 4-5,2016. Students will be transported in a district van and the drivers will be cleared through the Pull Program. The players and chaperones will be staying at the Best Western Rama lnn in Oakdale, La Quinta in Stockton and La Quinta in Bakersfield, The trip is being funded through district funds.
REPORT/PROPOSAL:
FINANCIAL IMPACT:
SUPERINTENDENT'S RECOMMENDATIONS: Superintendent recommends approval.
40 STRICT
X CONSENT BOARD MEETING DATE: JanuarY 26,2016 ACTION _REPORTS/INFORMATIoN BOARD AGENDA NUMBER: XX'C.1 Return to Agenda
BOARD AGENDA ITEM: Human Resources Listing BR-1 51 6-032
DEPARTMENT: Human Resources
CONTACT PERSON: David Bills, Asst, Supt, of Human Resources
REPORT/PROPOSAL: DISTRICT CHANGES CLASSIFICATION POSITION STATUS Administrative Em Princi il Res Certificated ELD Teacher New - Board roved 11103115 Leave ofAbsence Certificated al Education Teacher Return from 100% Certificated E Alternative Education Teacher Retirement Certificated E lish Teacher Retirement Certificated E Education Teacher Retirement Classiled rvisor Em Bud M New - Board 11t03115 Fiil Classified Em Custodian I Classified Em Child Care Aide Fill Classified Li Technician Fiil Classified Coordinator of Afterschool FillVacan Classified Fill Vacan Classified Bus Driver FillVacan in Work Hours Classified Custodian I lncrease Classified E Clerk ll FiIIV / Reass Classifìed E lnstructional Education Retirement Classified E Parent Liaison Clerk Res nation nation Classified Mechanic I Res Classified Cafeteria Worker Res RVHS YCHS
SUPERINTENDENT'S RECOMMENDATIONS: Approve as recommended,
DB:jac 4I YUBA CITY UNIFIED SCHOOL ÐISTRICT BOARD AGENDA ITEM
X CONSENT BOARD MEETING DATE: January 26,2016 _ACTION _REPORTS/|NFoRMAT|oN BOARD AGENDA NUMBER: XX'D.1 Return to Agenda
BOARD AGENDA ITEM: Governing Board Meeting Minutes
DEPARTMENT: Superintendent's Office
CONTACT PERSON: Nancy Aaberg, Superintendent - Governing Board
BACKGROUND INFORMATION : Approvalof minutes as required by law.
REPORT/PROPOSAL: The Regularly Scheduled Board meeting minutes for January 12,2016 are presented to the Board for approval
SUPERINTENDENT'S RECOMMENDATIONS: The Superintendent recommends approval of the minutes.
42 UNOFFICIAL YUBA CITY UNIFIED SCHOOL DISTRICT GOVERNING BOARD REGULAR MEETING
Audio for this meeting is available at WWW sd.oro
I, CALL TO ORDER The yuba City Unified School District Governing Board meeting was called to order at 5:03 p,m, on Tuesday, January 12,2016 at the Yuba City Unified School District Board Room, President Riley presiding.
ll, ROLL CALL: Lora Broad, Recorder, recorded Board members in attendance and those absent below,
Members Present: Lonetta Riley, Herb Cooley, Paul Broughton, John Amarel, Sharman Kobayashi, Fred Northern, and Steve Scriven, Student Board Members Milan Shergill and Charles Poukish attended Open Session.
Members Absent:
Staff Present: Cabinet members Nancy Aaberg, Doreen Osumi, Robert Shemwell, and David Bills, Director Bruce Morton attended Closed Session only, Directors Devin Smith and Laura Estey attended Open Session only,
Employee Group Dina Luetgens, representing YCTA Representatives:
Audience: 15
Guests: Kim Bogard, YCUSD legalcounsel attended Closed Session
lll, PUBLIC COMMENT ON CLOSED SESSI0N AGENDA ITEMS: None lV, RECESS TO CLOSED SESSION - President Riley recessed to Closed Session at 5:03 p,m. The following items were discussed in Closed Session: V. Public Employee Employment or Appointment Vl, Conference with Labor Negotiator Vll, Expulsions, Stipulated Contracts and Readmission Case Recommendations Vlll. Conference with Legal Counsel - Anticipated Litigation lX, Specific Complaint Against Employee X. Specific Complaint Against Employee Xl. Public Employee Performance Evaluation Xll. RECALL TO OPEN SESSION: President Riley reconvened to Open Session after Closed Session at 7:30 p,m,
Xlll, PLEDGE OF ALLEGIANCE: President Riley led the Pledge of Allegiance followed by a moment of silence for all present to use at the dictates of their own conscience'
43 XIV, AGENDA REORGANIZATION / REPORT OF CLOSED SESSION ACTION: PrCSidENt R|IEY APOIOgiZEd tO thE public that Closed Session matters commanded extended time.
president Riley stated that regarding item lX, Specific Complaint Against Employee the Board took action to uphold the Superintendent's summary findings of the complaint, Regarding item X. Specific Complaint Against Employee the Board took no action on this matter.
President Riley welcomed the Yuba City Charter School board to the meeting,
XV. SUPERINTENDENT REPORT r Superintendent Aaberg welcomed everyone to 2016, ln her 1Ott'addition of celebrating YCUSD's 50tt' year serving students, Superintendent Aaberg recapped past reports and shared future presentations and celebrations.
XVI, STUDENT BOARD MEMBER COMMENTS . yCHS Student Board Member Charles Poukish stated that Basketball Homecoming nominations are in progress and that Homecoming is at the end of the month. o RVHS Student Board Member Milan Shergill started plans for Prom are starting, YCHS vs, RVHS basketball game is this week, and Basketball Homecoming is the first week of February.
XVII. COMMENTS FROM THE PUBLIC ON ITEMS NOT ON THE AGENDA . None
XVIII. REPORTS/INFORMATION A. Educational Services 1. Enrollment - Deputy Superintendent Osumi gave the enrollment report stating that enrollment is at 12,481, which is down from this time last year and the previous report. Member Northern requested that staff review a 2 week winter break over the current 3 week break. Member Scriven supported that request. Deputy Superintendent Osumi will come back to the Board with a winter break analysis, Assistant Superintendent Shemwell reported that the 24:1 class size tracking systems and staffing ratios are currently all within the compliance parameters' B. Human Resources 1. Risk Management Update - Assistant Superintendent Bills gave the Risk Management Report. The reports showed that by adding the Risk Management position the District has lowered the cost of claims, average days of reporting time, average time of work lost, and rate of claim closure, C. Superintendent 1. Report of Findings From FCMAT AB 139 Extraordinary Audit of Associated Student Body Club Account Funds - Sutter County Schools Assistant Superintendent of Administrative Services Gail Atwood reported to the Board that the Fiscal Crisis & Management Assistance Team report showed findings of no fraud. Ms. Atwood did state that the report included recommendations for improved practices which the District is adding to its current practices, Mr. Brian Lowe approached the Board with specific concerns. President Riley requested that he set an appointment with Assistant Superintendent Shemwell to review' Staff stated that the full report is available for public review at www.ycusd.orq, the YCUSD website, President Riley expressed the Board's appreciation to the County for their assistance with the FCMAT report. 2. Yuba City Charter School (YCCS)Report SuperintendenUPrincipal Ferreira shared YCCS student academic progress using the North Western Education Assessment (NWEA) assessments. YCUSD Regular Governing Board Meeting Minutes January 12,2016 Page 2 of 6 44 XIX. CONSENT AGENDA M-1516-073 On a motion by Member Northern, seconded by Member Kobayashi, the Consent Agenda items were approved. The Vote: 7 Ayes, 0 Noes, 0 Absent, 0 Abstain' A. Business/Facilities/Accounting Miscellaneous Contracts and/or Agreements ($ 2Ot 1. '719'46) 2. Ratification of Warrants 3. Donations 4, Authorize the Disposal of Surplus Property 5. Ratification of Contract(s) Executed Pursuant to Board Policy 3300 B, Educational Services 1. Andros Karperos Overnight Trip to Disneyland C. Human Resources 1. Personnel 151 NEW.INCREASE IN WORK HOURS POSITION SITE FUNDING
Custodian I Gray Avenue School General Fund (lncrease in hrs from 3.8 to 5.8 hrs, 12mos) DISTRICT CHANGES CLASSIFICATION POStÏ0N STATUS Certificated Employee Speech & Language Therapist FillVacancy Certificated Employee Science Teacher lncrease in Assiqnment Certificated Employee Enolish Teacher lncrease in Assiqnment Certificated Employee Family Consumer Science Teacher lncrease in Assiqnment Certificated Employee Science Teacher lncrease in Assiqnment Certificated Employee Science Teacher lncrease in Assiqnment Certificated Employee School Nurse Change in Status Certificated Employee School Counselor Resiqnation Certificated Employee School Psychologist Resiqnation (Temporary Classified Employee Personnel Specialist I New for 6 mos)
Classified Employee Office Specialist I Fill Vacancy Classified Employee Health Aide Fill Vacancy Classified Employee Campus Supervisor New Classified Employee Cafeteria Worker Fill Vacancy Classified Employee Coordinator of Afterschool Program Fill Vacancy Classified Employee Librarv Technician Fill Vacancy Classified Employee Parent Advocate New Classified Employee Special Ed lnstructional Aide Fill Vacancy Classified Employee lnstructional Aide ll Fill Vacancy Classified Employee Special Ed lnstructional Aide FillVacancy Classified Employee Child Care Aide (Toddler) New Classified Employee Child Care Aide Voluntary Decrease Work Hours Classified Employee Speech & Lanquage Pathology Asst, Leave of Absence Classified Employee Child Development Spec ialist - School Readiness Retirement
Classifìed Employee Administrative Secretary I I Retirement Classified Employee Cook/Transport Resigned Coachinq RVHS Coachinq Barry Coaching Butte Vista
YCUSD Regular Governing Board Meeting Minutes January 12,2016 Page 3 of 6 45 XlX. CONSENT AGENDA (continued) C, Human Resources (continued) 1. Personnel 151 continu DISTRICT CHANGES CLASSIFICATION P0stTroN STATUS Coaching Gray Coachino Riverbend D, Superintendent 1. The minutes of the Regularly Scheduled Board meeting on December 8,2015 were presented to the Board for approval. The minutes for the Deceqrber 8,2015 Annual Financing Corporation were included for review prior to Board approval at the Annuãl Financing Corporation meeting scheduled for December 13,2016.
XX, ACTION A, Superintendent 1, Complaint findings upheld as heard in Closed Session 2. Complaint findings upheld as heard in Closed Session, 3. First Read of Proposed Revisions to YCUSD Administrative Regulation 3311 Bids Superintendent Aaberg stated that this Administrative Regulation reflects the annual bid change as set by the Superintendent of Public lnstruction. She stated that this is a first reading and that no action is required at this time as a second reading and request for approval will appear at the January 23 Board meeting, B, Educational Services 1, Board Approval of Resolution (BR-1516-029) Revised General Child Care & Development Programs Contracts are Requested for the 2015-16 Fiscal Year Deputy Superintendent Osumi stated that as a result of Director Butche/s successful implementation of a toddler program, the District received two additional funding awards, M-1516-074 0n a motion by Member Northern seconded by Member Cooley, the Revised General Child Care & Development Programs Contracts are Requested for the 2015-16 Fiscal Year. Vote: 7 Ayes, 0 Noes, 0 Absent, 0 Abstain, 2 Stipulated Contracts, Expulsions, and Readmission Case Recommendations: Stipulated Expulsion Contracts: Expulsions Hearings: Readmission: s-1516-027 E-1516-029 R-1516-008 s-1516-028 E-1516-025 s-1516-030 E-1516-026 s-1516-031 E-1516-034 s-1516-032 s-1516-033 2. Stipulated Contracts, Expulsions, and Readmission Case Recommendations: (continued) M-1516-075 On a motion by Member Cooley, seconded by Member Scriven, the Stipulated Expulsions were approved as amended in Closed Session and that the readmission be granted. The Vote: 7 Ayes, 0 Noes, 0 Absent, 0 Abstain.
YCUSD Regular Governing Board Meeting Minutes January 12,2016 Page 4 of 6 46 XXI. BOARD REPORTS/INFORMATION A, Committee Reports - . Superintendent Aaberg stated that the Facilities Committee meeting is scheduled for January 13 at 3:30 p.m. . Superintendent Aaberg requested a Policy Committee meeting prior to the next Board meeting, . President Riley requested that 2016 interest group and site liaison requests be returned by January 26, 2016, B. Discussion of Proposition 13 Commercial Property Tax Reassessment - . Member Northern expressed concern that commercial property owners do not have the ability to vote while being subject to being taxed. Businesses have just seen a jump in the minimum wage, and that Sutter County has not yet rebounded from the recession. Member Scriven stated that YCUSD is fortunate to have local business support for its students and schools and that passing a resolution would show a lack of YCUSD appreciation to local businesses. Dr, Broughton stated that he did invite Mr, Cray to tonight's meeting as he initiated the requestforYCUSD deliberation on Proposition 13. Members Amarel, Cooley, Northern, and Scriven stated that they do not support a resolution in support of Prop 13. The Board determined not to take action on this matter,
XXII. COMMUNICATIONS A Written Communications from the Public . None, B Comments from Employee Representatives o Dina Luetgens stated that the Governor's proposed budget is good news for education with an additional 5,40/o in funding allocated for education, She urged the Board to value YCTA members with a salary increase. President Riley asked if that 5,4% increase carries the same objective and purpose as in past years. Ms, Luetgens responded that it is does. c Comments from the Board Members o Member Kobayashi stated that former YCUSD teacher June Bone passed away. o Dr, Broughton stated that he would be interested in the educational value of a two week vs, a three week winter break. o Member Northern shared highlights from the sessions that he attended at CSBA and requested future information from Napa County related to support early learners, . Member Scriven gave a report from the Sutter Buttes Flood Control Agency and gave the Board the draft strategic plan, He invited future feedback and input from the Board members. . President Riley valued the CSBA session on hiring practices, o President Riley stated that at the CSBA conference, alternative wording suggestions for agenda notices were made to make notifications less complicated. These suggestions will come before the Board at a future date for consideration. D Comments from the Superintendent . Superintendent Aaberg introduced School Liaison Officer Annette Goodly who explained her role at Beale AFB, . Superintendent Aaberg attended an event where YCUSD received the Yuba Cutter Chamber of Commerce 25Year Milestone Award
YCUSD Regular Governing Board Meeting Minutes January 12,2016 Page 5 of 6 41 XXIII. NEXT BOARD MEETING The next Regular Board Meeting of the Yuba City Unified School District Governing Board_is scheduled January 26,2016. Open Session begins at7:00 p.m. atYuba City High School Multi-Purpose Room' Closed Session will begin at 5:30 p.m.
XXIV. ADJOURNMENT M-1516-076 On a motion by Member Cooley, seconded by Member Broughton, President Riley adjourned the meeting at B:50 p.m. The Vote: 7 Ayes, 0 Noes, 0 Absent, 0 Abstain.
Approved Respectfully Submitted,
Nancy Aaberg, Secretary
Lonetta Riley , President Paul Broughton Ed.D., Clerk NHA:IIb
YCUSD Regular Governing Board Meeting Minutes January 12,2016 Page 6 of 6 48 YUBA CITY UNIFIED SCHOOL DISTRICT BOARD AGENDA ITEM
_coNsENT BOARD MEETING DATE: January 26,2016 _J_ACT|0N _REPoRT/INFORMATION BOARD AGENDA NUMBER: XXIA 1 Return to Agenda
DEPARTMENT: Superintendent
BOARD AGENDA ITEM: Second Reading and Request for Approval of AR 331 1
CONTACT PERSON: Nancy Aaberg, Superintendent
REPORT/PROPOSAL: The California School Board Association throughout the year proposes revisions to various education, school administrative, and operational policies/regulations/exhibits, YCUSD staff reviewed AR 3311 Bids, with the Policy Committee.
The Policy Committee presented AR 331 1 Bids to the Board for discussion and first reading at the January 12, 2016 meeting, This AR is coming back to the Board tonight for approval,
The bid amount, revised annually to reflect the percentage change in the annual average value of the lmplicit Price Deflator for Government Goods and Services, was increased by 2.12% to $87,800, effective January 1, 2016. Below is the history of that change over the past three years: 2014 $84,100 % change of .858% 2015 $86,000 % change of 2.26% 2016 $87,800 % change of 2.12%
SU PERINTENDENT'S RECOMMENDATIONS Approval of AR 331 1,
49 Administrative Regulation Bids
AR 331 1 Business and Noninstructional Operations
construction Cost Accounting Act The district has adopted the provisions of the Uniform Public bidding procedures for any (IlpccAA). These statute, ã1lo- a public ager(cy to adopt informar projecls under $ 1 25,000.
shall escalate automatically based The amount by which contracts shall be competitivelr u1{ th" uoo,rul adjustment by the Superintendent of Public Instruction' "po" renovation, improvement' public project means construction, reconstruction, erection, alteration, ovmed, leased, or operated painting, repainting, demolition and repair work involving a district lacility. @ublic Contract Code 22002)
Advertised/Competitive B ids
shall escalate automatically based The amount by which contracts shall be competitivelr u1{ Instruction' upon the aqn tal adjustment by the Superintendent of Public
EffectiveJanuaryl,20146thislimitis$84'1€987.800.
contracts exceeding $ the annual bid Competitive bids shail be sought through adverti¡emgnlfor code 53060) limit for the foilowing: (Public Contraãt code 20IIl; Govemment furnished, sold, or leased to the 1. The pwchase of equipment, materials or supplies to be district
services and advice in 2. Services, not including construction services, or special accounting, financial, legal, or administrative matters
3.Repairs,includingmaintenancethatisnotapublicproject pr-otecting, and keeping a Maintenance means routine, recurring and usual work for preserving, condition for the intended district faclity operating in a safe, efficient, and continualiy usable repaired' Maintenance prrrpor" for which it wa; designed, improved, constructed, alteted, or glazing, and other craft work includes, but is not limited to, carpentry , e\ecfticaI, plumbing, and other operations on machinery designed to preserve the facility, u, *"ií as repairs, ðleaning, does not include, among other types and other permanently attached equipment. This definition by security forces' nor does it of work, janitorial or tustodiai services, and protection provided (Public Contract Code 201 15) include painting, repainting, or decoratirrg otit". than touchup'
50 be let to the lowest responsible bidder who Unless otherwise authoúzedby-Governing law, contracts shall bids shall be rejected' shall give such security as the Board requires, or else alt (Public Contract Code 20111)
fot arry The Board shall secure bids pursuarrt to Public Contract Code 20111 and20ll2 that such a contract transportation service of more than $10,000 when contemplating "*p"rråitore municipally owned Àuy f" made with a person or corporation other than a cofitmon cartier, The Board may let transit system, or apientlguardian of students who are to be transported' this coniract to other than the lowest bidder. (Education Code 39802)
work orders or No work, project, service, or purchase shall be split or separated into smaller Code20llI- projects fi; th" purpose of evading the legal requirements of Pubiic Contract Code 20116) 20118.4 for contracting after competitive bidding. (Public Contract
electronic data processing When letting a contract for the procurement andlor maintenance of one of the three iowest systems andlupporting softwaie, the Board may contract with any résponsible bidders. (Public Contract Code 20 1 I 8 ' 1 )
Instructions and Procedures for Advertised Bids
a local ne\Mspaper of general The Superintendent or designee shall call for bids by advertising in of general circulaåon published in the distric! or if no such paper exists then in some newspaper also circulation, circulated in the county at least once a week for two weeks. The district may accept a bid submitted post the ,roti"" on the district's web site or other electronic portal and may supplies to electronically or on paper. The notice shall state the work to be done or materials or Contract Code 20112) be furnished and tt e time and place where bids will be opened. (Public
prebid conference, site The notice shall contain the time, date, and location of any mandatory including final visit, or meeting. The notice shall also detaii when and where project documents, not occltr plan'and specidcations, are available. Any such mandatory visit or meeting shall notice. (Public Contract within a minimum of dve calendar days of the publication of the initial Code 6610)
and information: Bid instructions and specifications shall include the following requirements
post-consrimer 1. All bidders shall certify the minimum, if not exact, percentage of Code22l52) materials in products, materiais, goods, or suppiies offered or sold. (Public Contract
2. All bids for construction work shall be presented under sealed cover and shall be Code20I07, accompanied by one of the foliowing forms of bidder's security: (Public Contract 20rrD a. Cash b. A cashier's check made payable to the district
51 c. A certified check made payable to the district
d. A bidder's bond executed by an admitted surety insurer and made payable to the district
The security of unsuccessful bidders shall be returned in a reasonable period of time, but in no event later than 60 days after the bid is awarded. (Public Contract Code 20111)
1. Bids shali not be accepted after the advertised bid opening time, regardless of whether the bids are actually opened atthattime. (Public Contract Code 20112)
Z. When two or more identical lowest or highest bids are received, the Board may determine by tot which bid shatl be accepted. (Pubtic contract code 20117)
added to or 3 . If the district requires that the bid include prices for items that may be deducted from the r"opã of work in the contract,the bid solicitation shall specify which one of the following methods will be used to determine the lowest bid. In the absence of such a specifi.cation, only the method provided in item #a below wili be used: (Public Contract Code 20103.8)
a. The lowest bid shalt be the lowest total of the bid prices on the base contract without consideration of the prices on the additive or deductive items.
b. The lowest bid shall be the lowest total of the bid prices on the base contract and those additive or deductive items that were specifically identified in the bid soiicitation as being used for the purpose of determining the lowest bid price.
c. The lowest bid shall be the lowest total of the bid prices on the base contract and those additive or deductive items that, when taken in order from a specifically identified list of those items in the solicitation, and added to or subtracted from the base contract, are less than or equal to a funding amount publicly disclosed by the district before the frst bid is opened.
d. The lowest bid shall be determined in a manner that prevents any information that would identify any of the bidders or proposed subcontractors or suppliers from being revealed to the district before the ranking of all bidders from lowest to highest has been determined-
5. Any subsequent change or alteration of a contract shall be governed by the provisions of Public Contract Code 20118.4.
6. After being opened, all submitted bids become public records pursuant to Government Code 6252 andshall be made avaiiable for review pursuant to law, Board policy, and administrative re gulation.
Alternative Bid Procedures for Technological Supplies and Equipment
Upon a finding by the Board that aparticular procurement qualifies for the alternative procedure, thè district may acquire computers, software, telecommunications equipment, microwave
52 equipment, and other related electronic bquipment and apparatus through competitive negotiation. This procedure shall not apply to contracts for construction or for the procurement of any product that is available in substantial quantities to the general public. (Pubiic Contract Code 20118.2)
The competitive negotiation shall include, but not be limited to, the following requirements: (Public Contract Code 20118.1)
1. The Superintendent or designee shall prepare a request for proposals that shall be submitted to an adequate number of qualifi.ed sources, as determined by the districf to permit reasonable competition consistent with the nature and requirement of the procurement.
2. Notice of the request for proposals shatl be published at least twice in a newspaper of general circulation, at least 10 days before the date for receipt ofthe proposals.
3. The district shall make every effort to generate the maximum feasible number of proposals from qualified sources and shall make a finding to that effect before proceeding to negotiate if only a single response to the request for proposais is received.
4. The request for proposals shall identify all significant evaluation factors, including price, and their relative importance.
5. The district shall provide reasonable procedures for the technical evaluation of the proposals received, the identification of qualifi.ed sources, and the selection for the award of the contract.
6. An award shall be made to the qualified bidder whose proposal meets the evaluation standards and will be most advantageous to the district with price and all other factors considered.
7. If an award is not made to the bidder whose proposal contains the lowest price, then the district shall make a finding setting forth the basis for the award.
8. The district, at its discretion, may reject all proposals and request new proposals
9. Provisions in any contract concerning utilization of small business enterprises, that are in accordance with the request for proposals, shall not be subject to negotiation with the successful proposer.
Bids Not Required
Upon a determination that it is in the best interest of the district, the Board may author tze tlte purchase, lease, or contract for data-processing equipment, purchase materials, supplies, equipment, automotive vehicles, tractors, and other personal property through a public corporation or agency ("piggyback") without advertising for bids. (Public Contract Code 201 18)
53 Supplementary textbooks, library books, educational films, audiovisual materials, test materials, workbooks, instructional computer software packages, or periodicals may be purchased in any amount without taking estimates or advertising for bids. (Public Contract Code 20IL8.3)
Perishable commodities, such as foodstuffs, needed in the operations of cafeterias may be purchased through bid or on the open market. (Education Code 38083)
In an emergency when any repairs, alterations, worþ or improvement to any school facility is necessary to permit the continuance of existing school classes, or to avoid danger to life or property, the Board may,by unanimous vote and with the approval of the County.Superintendent of Schools, contract for labor and materials or supplies without advertising for or inviting bids. (Public Contract Code 20113)
Bids shall also not be required for day iabor under circumstances specified in Public Contrac,t Code 20114. Day labor shall include tle use of maintenance personnel employed on a permanent or temporary basis. (Public Contract Code 20II4)
Sole Sourcing
Specifications for contracts for construction, alteration, or repair of school facilities may not limit bidding, either directly or indirectly,to any one specific concern. Specifications designating a particular brand name shall follow the description with the words "or equal" so that bidders may furnish any equal material, product, thing, or service. (Public Contract Code 3400)
Specifications for contracts may designate a product by brand or trade name (sole sourcing) if the district has made a finding, described in the invitation for bids or request for proposals, that a particular material, product, thing, or service is designated for any of the following pulposes: (Public Contract Code 3400)
1. To conduct a field test or experiment to determine its suitability for future use
2. To match others in use on a particular pubiic improvement that has been compieted or is in the course of c'ompletion
3. To obtain a necessary item that is only available from one source
To respond to the Board's declaration of an emergency, as long as the declaration has been approved by four-fifths of the Board that issued the invitation for bid or request for proposals
Prequalifi cation Procedure
For any contract for which bids are legally required, the Board may require that each prospective bidder complete and submit a standardized questionnaire and hnancial statement. For this purpose, the Superintendent or designee shall supply a form which requires a complete statement of the bidder's financial ability and experience in performing public works. (Public Contract Code 201n.5)
54 Prospective bidders shall submit the questionnaire and financial statement at least five days befoie the date fixed for public opening of sealed bids. The information shall be verified under oath in the manner in which civil law pleadings are verified. The questionnaires and financiai statements shall not be public records and shall not be open to public inspeCtion. (Public Contract Code 201n.5)
The Superintendent or designee shall establish a uniform system for rating bidders on the basis of completed questionnaires and financial statements in order to determine the size of contracts on which each bidder is qualified to bid. Bidders must be deemed prequalified by the district at least one day before the fixed bid-opening date. (Public Contract Code 20IlI.5)
The Superintendent or designee shall fi¡rnish each qualified bidder with a standardized proposal form. gids not presented on the standard form shall be disregarded. (Public Contract Code 20trr.s)
The districtmay establish a procedure for prequaliffing bidders on a quarterly basis andmay authorizethat prequalification be considered valid for up to one calendar year following the date of the initial prequalification. (Public Contract Code 20lII-5)
Protests by Bidders
A bidder may protest a bid award if he/she believes that the award was inconsistent with Board poiicy, the bid's specifications, or was not in compliance with iaw.
A protest must be fi|ed in writing with the Superintendent or designee within five working days after receipt of notification of the contract award. The bidder shall submit all documents supporting or justifying the protest. A bidder's failure to file the protest documents in a timely -ãntr"t shall constitute a waiver of his/her right to protest the award of the contract.
The Superintendent or designee shall review the documents submitted with the bidder's claims and renàer a decision in writing within 30 working days. The Superintendent or designee may also convene a meeting with the bidder in order to attempt to resolve the problem.
The bidder may appealthe Superintendent or designee's decision to the Board- The Superintend"ni oid"signee shall provide reasonable notice to the bidder of the time for Board consideration of the contract award. The Board's decision shall be final.
Regulation YUBA CITY tlllIFIED SCHOOL DISTzuCT approved: September 9,2008 Yuba City, California revised: August 24, 2010 revised: February 14, 2012 revised: January 15,2013
55 YUBA CITY UNIF¡ED SCHOOL DISTRICT BOARD AGENDA ITEM
_coNSENT BOARD MEETING DATE: January 26,2016 X ACTION _REPORT/tNF0RMATl0N BOARD AGENDA NUMBER: xxl.A.2 Return to Agenda
DEPARTMENT: Superintendent
BOARD AGENDA ITEM: First Reading for new YCUSD Board Policy 61521Placement ln Mathematics Courses
CONTACT PERSON: Nancy Aaberg, Superintendent
REPORT/PROPOSAL: rne California School Board Association throughout the year proposes revisions to various education, school administrative, and operational policies/regulations/exhibits, YCUSD staff reviewed new YCUSD Board Policy 6152.1Placement ln Mathematics Courses, with the Policy Committee.
The Policy Review Committee presents YCUSD Board Policy 6152.1Placement ln Mathematics Courses to the Board for discussion, No action is required at this time.
SU PERINTENDENT'S RECOMMEN DATIONS: No Action is required at this time.
56 YUBA CITY UNIFIED SCHOOL DISTRICT BOARD AGENDA ITEM
_coNSENT BOARD MEETING DATE: January 26,2016 X ACTION _REP0RTS/INFORMATIoN BOARD AGENDA NUMBER: Xî(l.B'l Return to Agenda
BOARD AGENDA ITEM: Board Approvalof Resolution (BR-1516-031 ) Revised General Child Care & Development Programs Contract is Requested for the 2015-16 Fiscal Year
DEPARTMENT: Educational Services
CONTACT PERSON: Doreen Osumi, Deputy Superintendent
BACKGROUND INFORMATION : ln accordance with the funding terms and conditions, the California Department of Education Child Development Division requires that the Governing Board sign a resolution approving contracts for the Child Development Programs.
REPQRT/PRQPOSAL: lt is requested that the Board approve the following revised 2015116 Child Development contracts,
Contract # Proqram Type Fundinq Amount
Resolution BR-1 5/1 6-03 1 CSPP-5591 CA State Preschool Program $ 2,757 ,616 ($418,867 increase in funding)
REPORT/PROPOSAL:
FINANCIAL IMPACT: Funding as indicated above.
SUPERTNTENDENT'S RËCOMMEN DATIONS: Superintendent recommends approval.
51 RESOLUTION OF THE GOVERNING BOARD OF THE YUBA CIÎY UNIFIED SCHOOL DISTRICT BOARD RESOLUTION NUMBER BR-1516.O31
This resolution must be adopted in order to certify the approval of the Governing Board to enter into this transaction with the California Department of Education for the purpose of providing child care and development services and to authorize the designated personnel to sign amended contract documents for Fiscal Year 2OL5l t6.
RESOLUTION
BE IT RESOLVED that the Governing Board of Yuba City Unified School District authorízes entering into local agreement number CSPP-5591 that the persons who are listed below, are authorized to sign the transaction for the Governing Board.
NAME TITLE SIGNATURE
Nancy Aaberg Superintendent
Doreen Osumi Assistant Superintendent
PASSED AND ADOPTED on this 26th day of January 2016, by the Governing Board of Yuba City Unified School District of Sutter CounQr, Caiifornia.
I, Paul Broughton, clerk of the Governing Board of Yuba City Unified School District, of Sutter Count¡r, California, certify that the foregoing is a fuil, true and correct copy of a resolution adopted by the said Board at a regular meeting thereof held at a regular public place of meeting and the resolution is on file in the office of said Board.
Paul Broughton Ed.D., Clerk Date
58 YUBA CITY UNIFIED SCHOOL DISTRICT : BOARD AGENDA ITEM
CONSENT BOARD MEETING DATE: January 26,2016 X ACTION REPORTS/INFORMATION BOARD AGENDA NUMBER: XXI.C,1
BOARD AGENDA ITEM: Audit Report for Fiscal Year 2014-2015
DEPARTMENT: Business Services
CONTACT PERSON: Robert Shemwell/Laura Estey
BACKGROUND INFORMATION : Education Coed Section ll41020.3 requires that each district provide an audit of the accounts and funds of the district each fiscal year. A report of each audit for the preceding fiscal year shall be filed with the county Superintendent of Schools of the county in which the district is located, the State Department of Education, and the State Controller not later than December 15th. By January 31't of each year, each school district governing board shall review, at a public meeting, the annual audit of the school district for the prior year and audit exceptions identified in that audit, the recommendation of or findings or any management letter issued by the auditor, and any description of correction or plans to correct any exceptions or management letter issues.
For the fiscal year ending June 30, 2015 the firm of Crowe Horwath LLP conducted an audit of the District's funds, accounts and operations.
REPORT/PROPOSAL: Jennifer Hall, CPA Senior Manager at Crowe Horwath LLP will present the audit report and answer any questions that may arise. The audit report is available for public review at the District Office.
FINANCIAL IMPAGT: None
SUPERI NTEN DENT'S RECOMMENDATIONS: Accept the auditor's repod for the fiscal year 2014-2015
59 SUTTER COU]ITY a 970 Klamath Lane Supenntendent Yuba City, CA 95993 or Schools Phone (530) 822-2900 Bill Cornelius, Superintendent Fax (530) 671-3422
AUDIT CERTIFICATION FI NANCIAL REPORT/AU DIT
DISTRICT- SUTTER COUNTY, CALIFORNIA ln accordance with Assembly Bill 3627 , Chapter 1002, as it pertains to Education Code section 41020.3, the Governing Board must review and accept the prior year's Financial ReporUAudit, at a public meeting, on or before January 31"1.
THEREBY, as written verification of said review, the Governing Board reviewed and accepted on , 20 _the Annual Financial Report as of June 30, 2015
(Signature) District Superintendent Date
Submit the original of the Audit Certification by February 1, 2015 to:
Sutter County Superintendent of Schools Catheri ne Hawes, External Services Goord i nator 970 Klamath Lane Yuba C¡ty, CA 95993
60 _coNsENT BOARD MEETING DATE: January 26,2016 X ACTION _REPORTS/|NFORMATIoN BOARD AGENDA NUMBER: XX|.C,2 Return to Agenda
BOARD AGENDA ITEM: Approvalto Submit Proposition 39 Energy Expenditure Plan
DEPARTMENT: Business Services
GONTACT PERSON: Robert Shemwell, Asst. Supt. of Business Services
REPORT/PROPOSAL:
Governing board action is required for the district to submit its Proposition 39 Energy Expenditure Plan to the California Energy Commission (CEC). The Energy Expenditure Plan is one piece of the much larger Five Year Smart Energy Management Plan approved by the California Legislature within PropOsition 39.
The Plan for the Yuba City Unified School District serves as a roadmap for the best use of Proposition 39 funds, and to concurrently provide a broader look at the district's energy use and its opportunities for smart energy management. By carefully taking stock of energy use at each of YCUSD's school campuses, offices, maintenance and bus yards, the Plan presents baseline data, energy management strategies, and a sequence to maximize the use of Prop 39 allocations.
The Energy Expenditure Plan provided the District with two (2) proposed options for focused expenditures. Both options center on achieving efficiencies through a variety of district wide upgrades to electrical lighting and HVAC systems. The major difference between Proposal One and Two is the utilization of funds to upgrade and replace a major HVAC system at April Lane school.
Staff will briefly report on the recommendation to submit Option One to the state as discussed within the Facility Sub-committee on January 13,2016.
Backup documents are available for review in the YCUSD District Office
Financial lmplications: Anticipated approval of State Prop 39 energy conservation funds estimated at $2.4 Million over the 5 year allocation period.
SUPERINTENDENT'S RECOMMENDATIONS: Approve as recommended, the submittal of Option One of the Energy Expenditure Plan for State approval
61