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2019 Host Operations Manual First and Second Rounds

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2019 Host Operations Manual First and Second Rounds 2019 HOST OPERATIONS MANUAL FIRST AND SECOND ROUNDS TIP: To easily search for terms or words within this document, right click, select “Find”, type the word or words you want to search for and hit “Enter”. The Find function will take you to the first use of this term, hit “Enter” to move to the next. This manual outlines the responsibilities of an institution hosting the first- and second- rounds of the NCAA Division I Women’s Basketball Championship and should complement the information contained in the championship bid portal. Additional information will be made available to the host on Teamworks, a collaborative website and mobile app. It is essential that each host institution staff member familiarize themselves with the information and policies included in this manual and available on Teamworks (Refer to Section No. 23). The NCAA considers this hosting opportunity a partnership between the host institution, facility, committee and the NCAA. The primary objective of everyone involved in the administration of the championship shall be to provide a memorable championship experience for each participating student-athlete, coach, institutional staff member and tournament attendee. Comments and suggested additions to this manual are always welcome. If you have any questions, please do not hesitate to contact the NCAA staff. Table of Contents Section Page Mission and Role 1 Committee Listing 2 Contact Information 3 Resources 7 New for the 2019 Championship 8 Section 1. Bands 10 Section 2. Cheerleaders and Mascots 12 Section 3. Credentials 15 Section 4. Drug Testing 20 Section 5. Facility 23 Section 6. Financial Administration 36 Section 7. Functions/Schedule of Events 41 Section 8. Game Officials 44 Section 9. Games Management 47 Section 10. Host Information 54 Section 11. Lodging/Meeting Space 57 Section 12. Logos 61 Section 13. Media 64 Section 14. Merchandising/Licensing 74 Section 15. NCAA Corporate Champions/Partners Program 77 Section 16. Participating Institutions 78 Section 17. Practices 81 Section 18. Programs 83 Section 19. Promotions 84 Section 20. Radio 87 Section 21. Security 89 Section 22 Sports Medicine 94 Section 23. Teamworks 95 Section 24. Television 97 Section 25. Tickets 101 Section 26. Transportation 107 Appendix Page Appendix 1. Drug Testing Facility Specifications 109 Appendix 2. Court Diagram 110 Appendix 3. Overhead Diagram 112 Appendix 4. Directional Signage List 113 Appendix 5. Player-Guest and Team Entrances 115 Appendix 6. Official Scorer’s Table Seating Assignment 116 Appendix 7. Timeline for Equipment Shipments 117 Appendix 8. ESPN Schedule and Catering 119 Appendix 9. Pregame Timing Sheet 120 Appendix 10. Strobe Light Policies 121 Appendix 11. Credential Criteria 122 Appendix 12. Duplication Room Guidelines 131 Appendix 13. Media Coordinator Checklist 136 Appendix 14. Mini-Camera Policies 141 Appendix 15. NCAA Digital Highlights and Footage Use Policy 142 Appendix 16. Print Photo Floor Assignments Guidelines 144 Appendix 17. Print Photo Policies 145 Appendix 18. Radio and Internet-Audio Policies 147 Appendix 19. Media Seating Chart Guidelines 151 Appendix 20. Telecommunications Summary 152 Appendix 21. Schedule of Events 153 Appendix 22. Timeout Coordinator Policies 155 Mission and Role NCAA Championships and Alliances The mission of the NCAA championships and alliances group is to conduct each of the 90 NCAA championships in a manner which maximizes the quality of experience for student-athletes, member institutions and fans while also generating sufficient revenue for the national office and the NCAA membership. NCAA Division I Women’s Basketball Committee The mission of the NCAA Division I Women’s Basketball Committee is to administer the championship with the highest level of integrity. The committee’s actions will be guided by its commitment to a fair and equitable championship while embracing sportsmanship, diversity, student-athlete welfare and education. The continued enhancement of the championship experience for student-athletes, coaches, administrators and fans shall be preeminent. Guiding Principles. • Accountability: Standardize administrative procedures with the primary focus of the championship being placed on the participating institutions, their student-athletes, coaches, administrators, alumni and followers. • Diversity: Foster a championship that is committed to diversity in all elements of its operations including committee, games officials and site selections. • Education: Educate student-athletes, coaches, administrators and officials on its commitment to following its policies and procedures to grow and enhance the championship experience and provide educational programs to its constituents. • Excellence: Conduct a championship that provides a consistent and memorable tournament experience for its constituents across all rounds and sites. • Integrity: Administer a championship according to its principles and procedures. • Sportsmanship: Support the importance of complying with and playing within the written and unwritten rules of the game with the highest level of respect for the game and its impact on a fair and equitable championship. • Stewardship: Commit to being stewards for growing the game of women’s basketball while hosting a championship that is accessible to fans and communities while operating with fiscal integrity throughout the championship and in its selection of future sites for the event. • Student-Athlete Welfare: Administer the championship with a positive and involved student-athlete experience as its highest priority. NCAA Women’s Basketball NCAA Women’s Basketball provides our student-athletes an opportunity to realize their full potential in pursuit of academic and athletic excellence, to compete for a national championship and to be recognized as role models for and engage in the local, national and global community. Role of the NCAA Staff The NCAA Division I Women’s Basketball Championship staff (e.g., “women’s basketball staff”), working in conjunction with the NCAA Division I Women’s Basketball Committee (e.g., “women’s basketball committee”) and other NCAA functional groups, will lead the planning efforts, management and execution of the NCAA Division I Women’s Basketball Championship. The NCAA staff will oversee all aspects of the championship and its related activities, including facility operations and space allocations, hotel accommodations, media and team operations, and television programming, as well as many other aspects. The women’s basketball committee and women’s basketball staff will work closely with the host institution, competition venue and city to ensure that the championship provides a positive and rewarding experience and serves as a showcase for the host institution and community. 1 Committee Listing NCAA Division I Women’s Basketball Committees The administration and conduct of the NCAA Division I Women’s Basketball Championship is under the direction of the Division I Women’s Basketball Committee and subject to review by the Division I Women’s Basketball Oversight Committee to whom they report. Division I Women’s Basketball Oversight Committee Link: Roster Division I Women’s Basketball Committee Link: Roster 2 Contact Information – NCAA Staff NCAA Women’s Basketball Staff Mailing Address: NCAA, P.O. Box 6222, Indianapolis, IN 46206-6222 Shipping Address: NCAA, 1802 Alonzo Watford Sr. Drive., Indianapolis, IN 46202 Oversight of NCAA Women’s Basketball Lynn Holzman Vice President, Women’s Basketball Office: 317-917-6805 Cell: 317-319-1897 Email: [email protected] Financial Administration, Primary Committee Liaison, Site Selection, Manuals Meredith Cleaver Director, Championships and Alliances Office: 317-917-6510 Cell: 317-532-7655 Email: [email protected] Championship Operations Andrea Gaither Executive Assistant Office: 317-917-6713 Cell: 317-410-6613 Email: [email protected] Game Management, Facility, Drug Testing, Practices, Sports Medicine, Site Visits, Evaluations, Site Representative Coordination Rachel Kay Assistant Director, Championships and Alliances Office: 317-917-6549 Cell: 317-437-9589 Email: [email protected] Officiating, Transportation, Participating Institutions, Security Tina Krah Director, Championships and Alliances Office: 317-917-6648 Cell: 317-966-6449 Email: [email protected] 3 Contact Information – NCAA Staff Lodging, Merchandise, Licensing, Mementos/Awards, Catering Daress McClung Coordinator, Championships and Alliances Office: 317-917-6333 Cell: 317-354-7062 Email: [email protected] Media, Public Relations, Credentials, Radio Rick Nixon Associate Director, Championships and Alliances Office: 317-917-6539 Cell: 317-440-3059 Email: [email protected] Tickets, Marketing, , Promotions, Signage Package Amy Reis Director, Championships and Alliances Office: 317-917-6416 Cell: 463-206-4377 Email: [email protected] Championship Operations Kyani White-Tate Postgraduate Intern, Championships and Alliances Office: 317-917-6908 Cell: 703-939-5553 Email: [email protected] Teamworks, Operations, Site Selection Chelsea Wilson Championships and Alliances Office: 317-917-6837 Cell: 317-437-6512 Email: [email protected] 4 Contact Information – NCAA Staff Other Ancillary NCAA Staff NCAA national office staff with administrative responsibilities for the NCAA Division I Women’s Basketball Championship: Accounting General Counsel Jeff O’Barr Jared Tidemann Associate Director – Accounting Director of Legal Affairs, Assistant General Office: 317-917-6430 Counsel Email: [email protected] Office: 317-917-6786 Email: [email protected]
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