Committee of the Whole Agenda
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COMMITTEE OF THE WHOLE AGENDA Tuesday, August 4th, 2015 7:00 p.m. Municipal Office – Council Chambers – 217 Harper Road 6:00 p.m. Public Meeting – Zoning By-Law Amendment 7:00 p.m. Committee of the Whole Meeting Chair, Councillor Mark Burnham 1. CALL TO ORDER 2. AMENDMENTS/APPROVAL OF AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 4. APPROVAL OF MINUTES OF PUBLIC MEETINGS i) Public Meeting: Zoning By-Law Amendment – June 16th, 2015 - attached, page 14. Suggested Recommendation: “THAT, the minutes of the Zoning By-Law Amendment Public Meeting held on June 16th, 2015, be approved.” 5. DELEGATIONS & PRESENTATIONS None. Page 1 of 117 6. PRIORITY ISSUES i) Report #C-2015-07 – Clarchris Road – attached, page 17. Amanda Mabo, Clerk. Suggested Recommendation to Council: “THAT, the Township proceed with correcting the title to the travelled portion of Clarchris Road that extends onto the Larmon property with the Township being responsible for costs relating to the survey of the road, and Mrs. Larmon responsible for all other costs.” ii) Report #PD-2015-29 – Severance Application – St. Amour – attached, page 21. Noelle Reeve, Planner. Suggested Recommendation to Council: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the St. Amour Severance Application #B15/021 (West Part Lot 10 Concession 1, Geographic Township of South Sherbrooke) for a new lot be approved subject to the following conditions: 1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township. 2. That, the applicant pay any outstanding fees to the Township prior to final approval. 3. That, two (2) copies of an acceptable reference plan or legal description of the severed lands and the deed/transfers(s) be submitted to the Township. 4. That, the applicant submit a Zoning Amendment Application for both the severed and retained lots to be rezoned to Residential Limited Services Special Exception. 5. That, approval be dependent on the Zoning Amendment approvals. 6. That, no development is to occur within 30 metres of a waterbody; however if development occurs within 100 metres of a waterbody, then a Site Plan Control Agreement is required.” Page 2 of 117 iii) Report #PD-2015-30– Severance Application – Bangs – attached, page 26. Noelle Reeve, Planner. Suggested Recommendation to Council: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Bangs Severance Application #B15/083 (Part Lot 21 Concession 10, Geographic Township of North Burgess) for a new lot be approved subject to the following conditions: 1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township. 2. That, the applicant pay any outstanding fees to the Township prior to final approval. 3. That, two (2) copies of an acceptable reference plan or legal description of the severed lands and the deed/transfers(s) be submitted to the Township. 4. That, payment of $100.00 shall be made to Tay Valley Township representing Cash-in-Lieu of Parklands. 5. That, no development is to occur within 30 metres of a waterbody; however if development occurs within 100 metres of a waterbody, then a Site Plan Control Agreement is required.” iv) Report #C-2015-08 – Christie Lake – Water Monitoring Station – attached, page 31. Amanda Mabo, Clerk. Suggested Recommendation to Council: “THAT, the Corporation of Tay Valley Township enter into a License Agreement with Parks Canada for the installation, maintenance and operation of a water monitoring station on Christie Lake; AND THAT, the necessary by-law be brought forward to Township Council on August 11th, 2015.” v) Report #C-2015-10 - Council Meeting Schedule – attached, page 43. Amanda Mabo, Clerk. Suggested Recommendation to Council: “THAT, Report #C-2015-10 – Council Meeting Schedule be received for information.” Page 3 of 117 vi) Report #C-2015-09 - Private Road Name Sign Policy – attached, page 50. Amanda Mabo, Clerk. Suggested Recommendation to Council: “THAT, Report #C-2015-09 be received for information.” vii) Report #C-2015-11 - Municipal Office Server – attached, page 56. Amanda Mabo, Clerk. Suggested Recommendation to Council: “THAT, the server at the Municipal Office be upgraded in 2015 at an upset cost of $16,000, which is to be funded from the Contingency Reserve.” viii) Report #PD-2015-28 - Municipal Responsibility Agreements for Communal Systems – attached, page 58. Noelle Reeve, Planner. Suggested Recommendation to Council: “THAT, 100% security for the construction of new communal infrastructure and then 100% long term replacement funds be obtained as part of a Municipal Responsibility Agreement; AND THAT, for existing communal septic or water systems 100% long term replacement funds be required.” ix) Report #PD-2015-26 - Official Plan Amendment No. 4 – County Comment – attached, page 62. Noelle Reeve, Planner. Suggested Recommendation to Council: “THAT, the Council of the Corporation of Tay Valley Township accept the modifications proposed by the County of Lanark to Official Plan Amendment No. 4.” x) Report #PD-2015-27 - Rideau Bluffs Subdivision – Draft Plan Extension – attached, page 83. Noelle Reeve, Planner. Suggested Recommendation to Council: “THAT, a one year extension of the draft approval for the 4 Seasons Subdivision 09-08001 (Rideau Bluffs) be approved.” Page 4 of 117 xi) Report #PW-2015-10 - Second Line Bridge - Tender Award – attached, page 86. Stephen Keeley, Public Works Manager. Suggested Recommendation to Council: “THAT, the Second Line Bridge Rehabilitation Contract, No. 2015-PW-009, be awarded to Lischer Construction Incorporated in the amount of $148,084 (excluding HST); AND THAT, the Reeve and Clerk be authorized to sign the necessary documentation.” xii) Report #PW-2015-11 - Bolingbroke Bridge – Repair – Contract #2015-PW- 12 – attached, page 90. Stephen Keeley, Public Works Manager. Suggested Recommendation to Council: “THAT, Report #PW-2015-11 – Bolingbroke Bridge – Repair – Contract #2015- PW-012 be received for information.” xiii) Report #PW-2015-12 - 100 Year Flood Plain – Provincial Policy Statement – Severances – attached, page 92. Stephen Keeley, Public Works Manager. Suggested Recommendation to Council: “THAT, Report #PW-2015-12 – 100 Year Flood Plain – Provincial Policy Statement – Severances be received for information.” xiv) Report #FIN-2015-09 - Assessment Reduction and Tax Implications - Property 916 015 19900 – attached, page 103. Angela Millar, Treasurer. Suggested Recommendation to Council: “THAT, Report #FIN-2015-09 – Assessment Reduction and Tax Implications – Property 916 015 19900, be received for information.” xv) Report #CBO-2015-06 - Building Department Report – January to June 2015 – attached, page 107. Noelle Reeve, Planner. Suggested Recommendation to Council: “THAT, Report #CBO-2015-06 – Building Department Report – January to June 2015 be received as information.” Page 5 of 117 7. CORRESPONDENCE i) 15-06-17 Council Communication Package – cover sheet attached, page 109. Suggested Recommendation to Council: “THAT, the 15-06-17 Council Communication Package be received for information.” ii) 15-07-28 Council Communication Package – cover sheet attached, page 110. Suggested Recommendation to Council: “THAT, the 15-07-28 Council Communication Package be received for information.” iii) Friends of the Tay Watershed: 10th Anniversary – Area General Lake Management Planning Program – attached, page 112. Suggested Recommendation to Council: “THAT, on the occasion of the 10th anniversary of the general lake management planning program in the Tay and adjoining watersheds, the Council of Tay Valley Township wishes to recognize the foresight of the Friends of the Tay Watershed Association, Otty Lake Association, Rideau Valley Conservation Authority, Mississippi Valley Conservation Authority, The Community Stewardship Council of Lanark County, and the Tay Valley Council in 2005 in obtaining a Trillium grant to establish lake management planning in this region to ensure the continued environmental health of lakes and the concurrent economic value of lakeshore properties.” iv) Christie Lake Association Inc. – Bolingbroke Dam Replacement – attached, page 114. Suggested Recommendation to Council: “THAT, the Council of the Corporation of Tay Valley Township request that Park’s Canada construct a spillway on the Tay River, east of the Althorpe Road Bridge to regulate the outflow of water from Christie Lake to stabilize lake levels at a mutually acceptable “normal” lake level during the replacement of the Bolingbroke Dam in 2016.” Page 6 of 117 v) Town of Smiths Falls – Lottery Licensing Policy – attached, page 115. Suggested Recommendation to Council: “THAT, the Corporation of Tay Valley Township request the alcohol and Gaming Commission of Ontario to change the Lottery Licensing Policy to allow eligible organizations to use the proceeds from a lottery license scheme for special projects on land owned by the municipality and that fall under one of the four classifications of Relief of Poverty, Advancement of Education, Advancement of Religion and other charitable purposes beneficial to the community; AND FURTHER THAT, this resolution be forwarded to Randy Hillier, MPP, Lanark-Frontenac-Lennox-Addington; The Honourable Madeleine Meilleur, Attorney General; the Association of Municipalities of Ontario;