भारतीय जीवन बीमा ननगम Life Insurance Corporation of India बोड ा कॉलोनी, बाइपास रोड, शडोल -484001; PO BOX: 14 ﴂकायाालय सेवा ववभाग,म赍डल कायाालय, ꅍयू हाउससग __________________________________________________________________________________________________________ ___________________________________________________________________________ Tender for providing Security Guard Services (Unarmed) at Offices/ various properties under LIC of India, Divisional Office, Shahdol INDEX S.No. Description Page No. From To 1 Index 1 1 2 Tender Notice 2 2 3 Undertaking from contractor to Sr Divisional 3 3 Manager 4 Instructions to bidders 4 5 5 Eligibility conditions 6 6 6 Scope of contract 6 8 7 General terms & conditions 8 16 6 Annexure- A, Technical Bid 17 20 7 Annexure- B, Financial Bid 21 23 8 Annexure- C, Addresses of various offices under 24 25 Shahdol- DO 9 Annexure- D, Format for affidavit 26 26 10 Annexure- E, Compliance report 27 27 11 Annexure- F, Format for Bank Guarantee 28 29 TOTAL Pages 29 Sr Divisional Manager 1 Signature & seal of the vendor/ authorized representative TENDER NOTICE Tender for providing Security Guard Services (Unarmed) at Offices/ various properties under LIC of India, Divisional Office, Shahdol Sr. No Activity Details 1 Tender Date 31/11/2019 2 Tender Form Can be purchased from the below mentioned address, on any working day between 31/11/2019 to 19/12/2019 Till 03:30 PM. (2nd& 4th Saturdays are a holiday) The same can also be downloaded from our official website- www.licindia.in>tender link. Any corrigendum regarding modification/ addition in tender specification or in terms & conditions of the tender shall only be published on the above site. 3 Tender Fee Rs.295/- (Two hundred Ninety- Five only) (nonrefundable) by way of Cash/ Demand Draft on any Schedule Bank payable at Shahdol. If contractor wishes to pay in cash, it should be done only at Divisional Office, Cash counter, F&A Dept, Ahuja Market, Shahdol. 4 EMD Rs. 5, 64,000/- (Rupees Five Lacs Sixty Four Thousand Only) (to be refunded to the unsuccessful bidder after award of contract) by way of Demand Draft on any Schedule Bank payable at Shahdol. No interest shall be payable on this. 5 Security Deposit Rs 28, 20,000/- (Rupees Twenty Eight Lacs Twenty Thousand Only) Payable by the successful vendor: by way of Demand Draft in favor of LIC of India, on any Schedule Bank payable at Shahdol. The same may also deposited in the form of Bank Guarantee through any scheduled bank. Format enclosed. No interest shall be payable on this. 6 Address for submission: The Chairman, Store Committee, LIC of India, put in tender Box in Divisional Office, New Housing Board Colony, Bypass Road E&OS Dept, DO- Shahdol Shahdol, MP- 484001 7 Submission of Bids Date : 20/ 12/2019, 15:00 Hrs. (sealed bid envelops should reach on or before last date & time of Last Date and Time submission at the above address) 8 Opening of technical bid Date : 20/12/2019 at 16.00 Hrs. 9 Opening of Financial Bid, Would be informed to the technically eligible vendors and would be done in Date/ Venue the presence of one authorized representative of bidders who chose to attend. Venue: As per above address. 10 Validity of tender rates 90 days from the date of opening of financial bid. 11 Validity of rate contract 3 years from the date of award of contract 12 Contact Details Manager (E& OS Deptt.), LIC of India, Divisional Office, Shahdol. Telephone No: 07652- 231847 E mail Id : [email protected] Sr. Divisional Manager 2 Signature & seal of the vendor/ authorized representative UNDERTAKING LETTER (ON THE CONTRACTOR’S LETTER HEAD) The Sr. Divisional Manager LIC of India, Divisional Office, Shahdol Dear Sir, Re: Tender for providing Security Guard Services (Unarmed) at Offices/ various properties under LIC of India, Divisional Office, Shahdol. With reference to the above tender notice, having examined and understood the instructions, terms and conditions forming part of the tender forms, we hereby enclose our offer for Tender for Guards to be deployed at Offices/ various properties under LIC of India, Divisional Office, Shahdol as detailed in your above referred tender notice. I/We hereby confirm that we have not been black-listed or found guilty on any counts by LIC or any PSU/ BFSI organization/ Government / Semi-Govt./ Quasi Govt. Departments in India or from any statutory body for violation of statutory obligations of the firm, as on date of submission of bid in response to the above Tender. I/We further confirm that the offer is in conformity with the terms and conditions as mentioned in the tender form and I/We agree to abide by each and every one of them during the execution of the tender. I/We also confirm that the offer shall remain valid for Three years from the date of award of contract. I/We understand that the Corporation is not bound to accept the offer either in part or in full and that the Corporation has the right to reject the offer in full or in part without assigning any reason whatsoever. I/We have read the instructions appended and all terms and conditions and I / We understand that if any false information is detected at a later date, any future contract made between ourselves and LIC of India, on the basis of the information given by me / us can be treated as invalid by the Corporation and I / We will be solely responsible for the consequences. I/We agree that the decision of LIC of India in selection of contractors will be final and binding to me / us. All the information furnished by me hereunder is correct to the best of my knowledge and belief. I/We agree that I / we have no objection if enquiries are made about the work listed by me / us in the accompanying sheets. I/We confirm that I / We have not applied in the name of sister concern for the subject tender process. We enclose herewith a Demand Draft for Rs. 5, 64,000/- (Rupees Five Lacs Sixty four Thousand only) favoring LIC of India and payable at Shahdol/ Copy of Misc. Receipt issued by your Cash Counter towards Earnest Money Deposit, and Demand Draft for Rs. 295/- (Rupees Two Hundred Ninety-Five only) favoring LIC of India and payable at Shahdol/ Copy of Misc. towards tender fees. Also, I/ We agree that on being awarded the contract I / We would submit the security deposit within 21 days after notification of award of contract. Yours faithfully, (Signature of the Contractor with seal) Date & Place: 3 Signature & seal of the vendor/ authorized representative INSTRUCTIONS TO BIDDERS 1) The bidders are to stay informed that the contract involves deployment of staff in the states of Madhya Pradesh & Chhattisgarh. Locations for deployment with complete addresses are given in Annexure- C attached herewith. 2) The Tenders are to be submitted in Two bid System i.e. Technical Bid and Financial Bid. Both the bids must be submitted at the same time giving full particulars, but in separate sealed covers duly superscribed as ''Technical Bid for providing Security Guard Services(Unarmed)" and "Financial Bid for providing Security Guard services(Unarmed)". Both these envelopes are to be kept in one big envelope which will be super scribed as ''Tender for providing Security Guard Services (Unarmed)". and addressed to:- The Chairman, Stores Committee, LIC of India, Divisional Office, Jeevan Prakash, New Housing Board Colony, Bypass Road Shahdol- 484001 The envelope for technical bid shall contain the tender fees, EMD, completed and duly sealed and signed tender forms with the supporting documents All pages of the tender form must be duly sealed & signed All the supporting documents which are being submitted along with the tender forms should necessarily be attested by the authorised signatories of the firm. 3) The Technical bids will be opened on 20.12.2019 at 04.00 PM in the presence of Bidders or their respective authorized representative at our above office. All Bidders or their authorized representatives are advised in their own interest to be present at their own cost. The authorized representative must bring an authority letter from the bidder. After scrutiny of the technical bids, in order to satisfy itself about the nature and quality of services rendered by the Bidder, LIC of India may depute its Officer (s) or authorized representative to visit the Institute/Establishments mentioned by the bidder. Besides, LIC of India may also arrange for verification of any document/ testimonial submitted by bidder in support & compliance of technical criteria as laid down in the tender document. It will be mandatory for the bidder to extend full cooperation to LIC of India so that necessary verification is completed without any delay. In case the bidder fails to cooperate or where after verification if it is found that bidder does not meet with the criteria as laid down in the Tender Document, then their bid would be considered as non-responsive and their financial bids will not be opened further and EMD will be forfeited. 4) The financial bids of only those bidders, whose Technical bids are found successful as per terms of Corporation, will be opened at a later date. The financial bids will be opened only if at least two Technical Bids are found successful. In any case, single Financial Bid shall not be opened. 5) The successful Bidder shall be intimated about the award of work and he must deposit Security Deposit within 15 days after communication of selection as successful Bidder and the same amount will be refunded without interest after expiry of the Tender Term on satisfactory performance of the Contract.