AGENDA Administration & Public Works Committee Monday, July 27, 2020 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 4:30 PM

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(I) CALL TO ORDER/DECLARATION OF A QUORUM: ALDERMAN FLEMING

(II) APPROVAL OF THE MINUTES OF THE REGULAR ADMINISTRATION & PUBLIC WORKS COMMITTEE MEETING OF JULY 13, 2020

AM1. Approval of the Minutes of the Regular Administration & Public 8 - 21 Works Committee meeting of July 13, 2020 Staff recommends approval of the minutes of the Regular Administration & Public Works Committee meeting of July 13, 2020. For Action Draft Administration & Public Works Committee Minutes - July 13, 2020

(III) PUBLIC COMMENT

(IV) CONSENT CALENDAR

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A1. Approval of the City of Evanston Payroll and Bills 22 - 47 Staff recommends City Council approval of the City of Evanston Payroll for the period of June 22, 2020, through July 5, 2020, in the amount of $2,713,995.47, Bills List for July 28, 2020, in the amount of $1,463,359.37. For Action Approval of the City of Evanston Payroll and Bills

A2. 2019 Comprehensive Annual Financial Report 48 - 59 Staff recommends that City Council accept and file the Audited Comprehensive Annual Financial Report (CAFR). For Action: Accept and Place on File 2019 Comprehensive Annual Financial Report

A3. Approval of Minority, Women, Evanston Business Enterprise 60 Funds Transfer (MWEBE) Staff recommends City Council approval of the Minority, Women, Evanston Business Enterprise Committee's recommendation to spend funds for the Economic Development Entrepreneurship Grant in the amount of $50,000. Funding will be provided from the MWEBE/LEP Line Item (Account 100.41307), which has a current balance of $78,492.45. For Action Approval of Minority, Women, Evanston Business Enterprise Funds Transfer (MWEBE)

A4. Approval of Fuel Purchase for July 6, 2020 through July 5, 2021 61 - 64 Staff recommends City Council approval of fuel purchases from July 6, 2020 through July 5, 2021 in the amount of $750,000 from Al Warren Oil Co., Inc. (1646 Summer Street, Hammond, IN 46320). Al Warren Oil Co Inc. is the current Northwest Municipal Conference Bid winner for all grades and types of fuel that are utilized by City vehicles for this time period. Funding for this purchase will be as follows: $750,000 from the Petroleum Products Business Unit in the Fleet Fund (Account 600.19.7710.65035) with a FY 2020 budget of $750,000. For Action Approval of Fuel Purchase for July 6, 2020 through July 5, 2021

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A5. Approval of Sole-Source Renewal Agreement with Dell/EMC, Inc. 65 - 75 for Support and Licensing of VMware Systems Staff recommends City Council approval of a one-year, sole-source renewal agreement for support and licensing of VMware systems from Dell/EMC, Inc. (One Dell Way, Mail Stop 8129, Round Rock, TX 78682) in the amount of $39,830.02. Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340) with a YTD balance of $437,193.83. For Action Sole Source Purchase of Dell/EMC VMware Annual Support & Licensing

A6. Approval of Authorization to Execute a Payment for the Month of 76 - 78 June to Evanston Township High School for Providing Food Services to Assist Those Affected by School Closures Due to COVID-19 Staff recommends that City Council authorize the City Manager to execute a payment of $162,000 to Evanston Township High School (ETHS), (1600 Dodge Ave, Evanston, IL 60201) for providing food services to assist those affected by school closures due to COVID19. Funding for this program is from the City Manager's Emergency Operations Unit (Account 100.15.1520.65025). For Action Approval of Authorization to Execute a Payment for the Month of June to ETHS for Providing Food Services During COVID-19

A7. Approval of the Single-Source Annual Renewal of the CAD 79 - 85 Software License and Service Agreement with CentralSquare Technologies (formerly SunGard/Superion) Staff recommends that the City Council authorize the City Manager to renew sole source software license and service agreement with CentralSquare Technologies, (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CAD (Computer Aided Dispatch) software in the amount of $78,515.30. The Agreement is effective from May 1, 2020 through April 30, 2021.Funding is provided by the Emergency Telephone System (Account 205.22.5150.62509), which has an approved FY 2020 budget of $305,000 and a YTD balance of $207,218.68. For Action Approval of the Single-Source Annual Renewal of the CAD Software License and Service Agreement with CentralSquare Technologies

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A8. Approval of Contract Award with Capitol Cement Co., Inc. for the 86 - 96 2020 CDBG Improvements and Waste Transfer Station Alleys (Bid No. 20-38) Staff recommends the City Council authorize the City Manager to execute an agreement with Capitol Cement Co., Inc. (6231 N. Pulaski Road, Chicago, IL 60646) for the 2020 CDBG Improvements and Waste Transfer Station Alleys (Bid No. 20-38) in the amount of $1,009,403.36. Funding is provided from the Capital Improvement Fund 2020 General Obligation Bonds in the amount of $185,987.36, from Community Development Block Grant funds in the amount of $659,574, and from Waste Transfer Station settlement funds in the amount of $163,842. A detailed summary is included in the memo below. For Action Approval of Contract Award with Capitol Cement Co., Inc. for the 2020 CDBG Improvements and Waste Transfer Station Alleys (Bid No. 20-38)

A9. Approval of the Evanston Water Shut-off, Late Fee and Payment 97 - 99 Arrangement Recommendations Staff recommends City Council approval to extend the moratorium on water shut-offs until April 2021, extend the moratorium on late fees until August 1, 2020 and extend payment arrangement periods up to 24 months as a response to the coronavirus pandemic. For Action: Accept and Place on File Approval of the Evanston Water Shut-off, Late Fee and Payment Arrangement Recommendations

A10. Approval of a Sole Source Contract Award with WaterSmart 100 - 101 Software for the Purchase of the WaterSmart Customer Portal Platform Staff recommends City Council authorize the City Manager to execute a three year agreement with WaterSmart Software (20 California Street, Suite 200, San Francisco, CA 94111) for the purchase of the WaterSmart Customer Portal Platform in the not-to-exceed amount of $39,600.00 over the three year term. Funding will be provided from the Water Fund, Water Other Operations Business Unit (Account 510.40.4225.62340), which has an approved FY 2020 Budget of $373,300.00 and a YTD balance of $273,300.91. For Action Approval of a Sole Source Contract Award with WaterSmart Software for the Purchase of the WaterSmart Customer Portal Platform

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A15. Resolution 66-R-20 Authorizing the Interim City Manager to 102 - 120 Execute the Professional Services Agreement with the James B. Moran Center for Youth Advocacy Staff recommends City Council adoption of Resolution 66-R-20 authorizing the City Manager to execute an agreement between the City of Evanston and the James B. Moran Center for Youth Advocacy located at 1900A Dempster Street, Evanston, IL 60201 to provide legal services for not less than 15 Evanston residents to secure Certificates of Rehabilitation, expungement and criminal records sealing in an amount not to exceed $30,000 per year. Funding for this agreement is budgeted in the Health and Human Services Department Fund, Youth and Young Adult Engagement Division (Account 176.24.3215.62490) which has a FY 2020 budget of $220, 000 and a YTD balance of $219,028 prior to this agreement. Costs amount to approximately $2,000 per participant. The City of Evanston shall be financially responsible for the furtherance of the program. The James B. Moran Center would be responsible for handling the payment of direct and indirect costs for not less than 15 participants at $2,000 each which include legal services, filing fees, supportive materials, transportation fees and assistance with child care on days that such assistance would be necessary. For Action Resolution 66-R-20 Authorizing the Interim City Manager to Execute the Professional Services Agreement with the James B. Moran Center for Youth Advocacy

A16. Ordinance 71-O-20, Amending City Code Section 10-11-5(D), 121 - 124 Schedule V(D) “Four-Way Stops” to Include Four-Way Stops at Prospect Avenue and Colfax Street Staff recommends City Council adoption of Ordinance 71-O-20 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of Prospect Avenue & Colfax Street. Alderman Suffredin requests suspension of the rules for Introduction and Action at the July 27, 2020 City Council meeting. Funding will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with an FY 2020 budget of $58,000 and a remaining balance of $17,410. For Introduction and Action Ordinance 71-O-20, Amending City Code Section 10-11-5(D), Schedule V(D) “Four-Way Stops” to Include Four-Way Stops at Prospect Avenue and Colfax Street

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A22. Ordinance 72-O-20, Amending City Code Section 3-4-6(S) to Permit 125 - 126 Service of Alcohol to American Legion Non-Members Staff recommends City Council adoption of Ordinance 72-O-20, amending City Code Section 3-4-6(S) to allow service of alcohol to American Legion non-members. For Action Ordinance 72-O-20 Amending 3-4-6(S) of the Code Allowing Alcohol Service to Nonmembers

(V) ITEMS FOR CONSIDERATION

A11. Approval of Change Order No. 2 with Bulley and Andrews for the 127 - 129 Robert Crown Community Center and Library Construction Manager Services (RFP 17-57) Staff recommends City Council authorize the City Manager to execute Change Order No. 2 for construction management services for the Robert Crown Community Center and Library with Bulley & Andrews (1755 W. Armitage Avenue, Chicago, Illinois, 60622). This change order will increase the existing contract price by $400,000 from $47,741,803 to $48,141,803. This change order will also increase the contract time to complete the site work by 56 calendar days, from July 3, 2020 to August 28, 2020. The cost of this change order will be covered by a direct donation from the Friends of the Robert Crown Center. Funding will be provided by Friends of the Robert Crown Center (FRCC) and deposited into the Crown Construction Fund. FRCC will transfer $400,000 to the City on August 1, 2020. For Action Robert Crown Community Center and Library Construction Manager Services (RFP 17-57) – Change Order #2

A12. Resolution 62-R-20, Creating a Provisional Moratorium on Tenant 130 - 138 Eviction Notices Due To COVID-19 Impact Staff recommends City Council adoption of Resolution 62-R-20, creating a provisional moratorium on tenant eviction notices due to COVID-19 Impact. For Action Resolution 62-R-20, Creating a Provisional Moratorium on Tenant Eviction Notices Due To COVID-19 Impact

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A13. Resolution 64-R-20, To Authorize the City to File a Grant 139 - 142 Application with the Metropolitan Water Reclamation District of Greater Chicago’s Green Infrastructure Project Partnership for Funding on Main Street Improvements Project Staff recommends City Council adoption of Resolution 64-R-20 To Authorize the City to File a Grant Application with the Metropolitan Water Reclamation District of Greater Chicago’s Green Infrastructure Project Partnership for Funding on Main Street Improvements Project. The Metropolitan Water Reclamation District (MWRD) of Greater Chicago’s Green Infrastructure Project Partnership will fund eligible construction costs for green infrastructure installations. The total estimated construction cost for the Main Street Improvements Project is $4,700,219 with program eligible costs totaling $430,000. Of the eligible costs, MWRD will pay $322,500 (75%) and the City of Evanston will pay the remaining project costs. The City’s share of project costs, $107,500, will need to be budgeted in the FY 2022 Sewer Fund budget. For Action Resolution 64-R-20, To Authorize the City to File a Grant Application with MWRD of Greater Chicago’s Green Infrastructure Project Partnership

A14. Resolution 65-R-20, Extending the Declared State of Emergency 143 - 146 Until August 10, 2020 Staff recommends City Council adoption of Resolution 65-R-20, extending the declared state of emergency until August 10, 2020. For Action Resolution 65-R-20, Extending the Declared State of Emergency Until August 10, 2020

(VI) ITEMS FOR DISCUSSION

(VII) ITEMS FOR COMMUNICATION

(VIII) ADJOURNMENT

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MINUTES Administration & Public Works Committee Monday, July 13, 2020 @ 4:30 PM Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800

COMMITTEE MEMBER Ann Rainey, 8th Ward Alderman, Cicely Fleming, 9th Ward Alderman, PRESENT: Peter Braithwaite, 2nd Ward Alderman, and Thomas Suffredin, 6th Ward Alderman

COMMITTEE MEMBER Alderman, Robin Rue Simmons, 5th Ward ABSENT:

STAFF PRESENT: Hitesh Desai, Chief Financial Officer, Erika Storlie, Interim City Manager, David Stoneback, Public Works Agency Director, Lara Biggs, Bureau Chief - Capital Planning/City Engineer, Kelley Gandurski, Corporation Counsel, and Nicholas Cummings, Deputy City Attorney

(I) CALL TO ORDER/DECLARATION OF A QUORUM: ALDERMAN FLEMING Alderman Fleming called the meeting to order at 4:50pm.

(II) APPROVAL OF THE MINUTES OF REGULAR ADMINISTRATION & PUBLIC WORKS COMMITTEE MEETING OF JUNE 22, 2020 AM1. Approval of the minutes of the regular meeting of the Administration & Public Works Committee meeting of June 22, 2020

Staff recommends approval of the minutes of the Regular Administration & Public Works Committee meeting of June 22, 2020. For Action

Moved by 9th Ward Alderman Cicely Fleming Seconded by 8th Ward Alderman Ann Rainey

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote

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(III) PUBLIC COMMENT Brett Hallogren, representing the American Legion, told Council they would like to proceed quickly with the change because the summer is almost over and the the business would like to expand to the general public.

(IV) CONSENT CALENDAR A1. Approval of the City of Evanston Payroll, Bills and Credit Card Activity

Staff recommends City Council approval of the City of Evanston Payroll for the period of June 8, 2020, through June 21, 2020, in the amount of $2,739,282.08, Bills List for July 14, 2020, in the amount of $5,789,237.29 and credit card activity for the period ending April 26, 2020, in the amount of $166,344.28. For Action

Moved by 9th Ward Alderman Cicely Fleming Seconded by 8th Ward Alderman Ann Rainey

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote A3. Approval of Insurance Brokerage Service Contract Renewals

Considering the current environment including tight Insurance market, staff recommends City Council extend agreements with The Owens Group, Inc., and Arthur J. Gallagher & Co. for insurance brokerage services at a total cost of $43,000 per year, for one more year. Both brokers have agreed to provide service at the same rate as last year. Funding will be provided from the Insurance Fund (Accounts 605.99.7800.62615 and 66044). For Action

Moved by 8th Ward Alderman Ann Rainey Seconded by 9th Ward Alderman Cicely Fleming

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote

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A4. Approval of Annual Membership Dues to the Northwest Municipal Conference

Staff recommends City Council approve the City's annual membership dues for the 2020- 2021 fiscal year to Northwest Municipal Conference (1600 East Golf Road, Ste. 0700, Des Plaines, IL 60016) in the amount of $25,528. Funding will be from the Membership Dues - General Fund Line Item (Account 100.13.1300.62360) with a budget of $58,000, and a YTD balance of $54,500. For Action

Moved by 6th Ward Alderman Thomas Suffredin Seconded by 8th Ward Alderman Ann Rainey

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote A5. Approval of Sole Source Purchase of Cisco Duo Multi-Factor Authentication Licensing from MNJ Technologies Direct Inc.

Staff recommends City Council approve the sole source purchase of Cisco Duo Security Standard Licenses from MNJ Technologies Direct Inc. (located at 1025 Busch Parkway, Buffalo Grove, IL 60089) in the amount of $46,780.00. This purchase will enable the City to improve its cybersecurity posture through the implementation of multi-factor authentication. Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340) with a YTD balance of $541,159.88. For Action Luke Stowe informed Council that the contract was for one year.

Moved by 9th Ward Alderman Cicely Fleming Seconded by 8th Ward Alderman Ann Rainey

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote

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A6. Approval of Contract Extension with Patriot Pavement Maintenance for Crack Sealing Program

Staff recommends City Council authorize the City Manager to execute a one-year contract extension for crack sealing services with Patriot Pavement Maintenance (825 Segers Rd., Des Plaines, IL 60016), in the amount of $80,000. This contract award is part of a bid let by the Municipal Partnering Initiative. Funding for this work will come from the Motor Fuel Tax Fund (Account 200.40.5100.62509), with a budget of $120,000, of which all still remains. For Action

Moved by 8th Ward Alderman Ann Rainey Seconded by 9th Ward Alderman Cicely Fleming

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote A7. Approval of a Contract Award with TruePoint Solutions for the Purchase of a Utility Billing System (RFP 19-65)

Staff recommends City Council authorize the City Manager to execute a five year agreement with TruePoint Solutions (3262 Penryn Road, Suite 100-B, Loomis, CA) for the period of July 20, 2020 to July 19, 2025 to provide utility billing software as a service (RFP 19-65) in the not-to-exceed amount of $585,000.00. Funding is provided by the Water Fund Water Other Operations Business Unit (Account 510.40.4225.62340), which has an approved FY 2020 budget of $373,300.00 and a YTD balance of $273,300.91. For Action

Moved by 6th Ward Alderman Thomas Suffredin Seconded by 9th Ward Alderman Cicely Fleming

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote

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A8. Approval of Contract Award with Wiss, Janney, Elstner, Associates, Inc. for Parking Garage Structural Assessment (RFP 20-19)

Staff recommends the City Council authorize the City Manager to execute an agreement with Wiss, Janney, Elstner, Associates, Inc. (330 Pfingsten Road, Northbrook, Illinois 60062) to provide engineering services for the Parking Garage Structural Asessment (RFP 20-19) in the amount of $149,500. Funding is provided from the Capital Improvement Fund 2020 General Obligation Bonds in the amount of $8,805 and from the Parking Fund in the amount of $140,695. A detailed summary is included in the memo below. For Action

Moved by 9th Ward Alderman Cicely Fleming Seconded by 8th Ward Alderman Ann Rainey

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote A9. Approval of the Purchase of a Replacement Public Works Agency Refuse Vehicle from National Fleet Auto Group

Staff recommends City Council approval of the purchase of a replacement refuse vehicle (#718) for operations by the Public Works Agency (PWA) Public Services Bureau. The replacement vehicle will be purchased from National Fleet Auto Group (490 Auto Center Drive, Watsonville, CA 95076) in the amount of $287,605.86 through the Sourcewell contract. Funding for the vehicle will be from the Solid Waste Fund (Account 520.40.4310.65550) with a budget of $283,900, and a YTD balance of $177,983. As was done with the last recycling truck purchased and due to the long time to build the truck, the chassis will be paid out of the FY 2020 budget and the remainder will be from the FY 2021 budget. For Action Public Works Director David Stoneback informed the Council the expected life of the vehicle is 10 years and the repairs can be completed by the City.

Moved by 8th Ward Alderman Ann Rainey Seconded by 9th Ward Alderman Cicely Fleming

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote

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A10. Approval of Change Order No. 1 to the Agreement with Stantec Consulting Services for the 1909 Raw Water Intake Replacement (RFP 19-02)

Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Stantec Consulting Services, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60654) for the 1909 Raw Water Intake Replacement (RFP 19-02) in the amount of $152,114.00. This will increase the overall contract amount from $598,909.00 to $751,023.00. Funding is provided from the Water Fund (Account 513.71.7330.62145), which has an approved FY 2020 budget of $1,440,000 and a YTD balance of $1,006,182.20. In both FY 2020 and FY 2021, $400,000 was allocated each year for this project for a total budget of $800,000. City staff intends to pursue a low interest loan from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF). The loan is only issued after the design is complete and a contractor has been selected. If the City is successful in obtaining the loan, all eligible engineering and construction costs would be funded by the loan. For Action 8 min Alderman Rainey Inquired about more information on the bids. Public Works Directors David Stoneback City Engineer Lara Biggs

Moved by 6th Ward Alderman Thomas Suffredin Seconded by 9th Ward Alderman Cicely Fleming

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote A11. Resolution 6-R-20 Authorizing the City Manager to Accept Donation of Six Car Charging Stations from Alternative Transportation for Chicagoland

Staff recommends City Council adoption of Resolution 6-R-20 Authorizing the City Manager to Accept Donation of Six Car Charging Stations from Alternative Transportation for Chicagoland. For Action

Moved by 9th Ward Alderman Cicely Fleming Seconded by 8th Ward Alderman Ann Rainey

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote

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A12. Resolution 53-R-20 Authorizing the City Manager to Consent to a Permit for Northwestern Football Parking and Tailgating Events for the 2020, 2021, 2022, 2023, and 2024 Seasons

Staff recommends City Council adoption of Resolution 53-R-20 authorizing the City Manager to give consent to a permit for Northwestern Football parking and tailgating events for the 2020, 2021, 2022, 2023, and 2024 seasons. The applicant has withdrawn their request. For Action Removed from consent agenda.

A13. Resolution 56-R-20, Authorizing the Interim City Manager to Sign a Construction Engineering Services Agreement for Federal Participation with the Illinois Department of Transportation and Stanley Consultants, Inc. for the Central Street Bridge Replacement Project

Staff recommends adoption of Resolution 56-R-20 authorizing the City Manager to execute the Construction Engineering Services Funding Agreement with Illinois Department of Transportation (IDOT) and Stanley Consultants Inc. for the Central Street Bridge Replacement Project. Funding will be provided from the Capital Improvement Fund 2019 General Obligation Bonds in the amount of $60,000, from 2020 General Obligation bonds in the amount of $91,400 and $605,600 in Federal Surface Transportation Program (STP-BR grant funds). A detailed funding analysis in included below. For Action

Moved by 9th Ward Alderman Cicely Fleming Seconded by 8th Ward Alderman Ann Rainey

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote

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A14. Resolution 57-R-20, Authorizing the Mayor to Sign a Local Public Agency Funding Agreement for Federal Participation with the Illinois Department of Transportation to commit matching funds for the Central Street Bridge Replacement Project

Staff recommends adoption of Resolution 57-R-20 authorizing the Mayor to execute the Local Public Agency Funding Agreement for Federal Participation required for the Central Street Bridge Replacement Project. Execution of the Agreement will allow Evanston to receive $6,331,200 in Surface Transportation Program (STP-BR) funding and commits Evanston for matching funds in the amount of $1,582,800 for the project.Funding will be provided from Capital Improvement Fund 2020 General Obligation Bonds in the amount of $250,000, 2021 General Obligation Bonds in the amount of $1,302,800, the Water Fund in the amount of $30,000 and from the Federal Surface Transportation Program (STP-BR) grant funds in the amount of $6,331,200. A detailed funding analysis is included below. For Action Alderman Fleming asked for an explanation of the funds. Public Works Directors stated the funds are grant money.

Moved by 8th Ward Alderman Ann Rainey Seconded by 9th Ward Alderman Cicely Fleming

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote A15. Resolution 58-R-20 Extending the Declared State of Emergency To September 14, 2020

Staff recommends City Council adoption of Resolution 58-R-20, extending the declared state of emergency until September 14, 2020. For Action The date was amended to July 27th, 2020.

Moved by 6th Ward Alderman Thomas Suffredin Seconded by 8th Ward Alderman Ann Rainey

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Amended 3-0 on a recorded vote

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A16. Resolution 59-R-20 Terminating the Limits on Third-Party Food Delivery Service Fees on September 14, 2020

Staff recommends City Council Adoption of Resolution 59-R-20, terminating the limits on third-party food delivery service fees on September 14, 2020. For Action

Moved by 6th Ward Alderman Thomas Suffredin Seconded by 8th Ward Alderman Ann Rainey

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote A20. Ordinance 43-O-20, Amending Section 10-11-12 “Parking Meter Zones” of the City Code Adding Short Term Parking on Davis Street

Staff recommends City Council adoption of Ordinance 43-O-20, amending Section 10-11-12 “Parking Meter Zones” of the City Code, converting ten 2 hour parking spaces to short-term parking on the south side of Davis Street, west of Maple Avenue. For Introduction

Moved by 8th Ward Alderman Ann Rainey Seconded by 9th Ward Alderman Cicely Fleming

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote A21. Ordinance 44-O-20, Amending Various Sections of the City Code to Convert Portions of Oak Avenue to Four Hour Parking

Staff recommends City Council adoption of Ordinance 44-O-20, amending various sections of the City Code to convert portions of Oak Avenue to four hour parking zones. Amendments will be made to Section 10-11-8, Schedule VII “Parking Prohibited at All Times”, Section 10- 11-12, Schedule XII(B) and (F) “Parking Meter Zones.” For Introduction Alderman Suffredin asked about the status of the comprehensive parking study. Parking Director Michael Rivera responded the parking study has been delayed due to Covid-19.

Moved by 6th Ward Alderman Thomas Suffredin Seconded by 8th Ward Alderman Ann Rainey

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote

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A22. Ordinance 67-O-20, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program

Staff recommends City Council adoption of Ordinance 67-O-20 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan Program for the 30-inch Diameter Transmission Main Rehabilitation. This ordinance authorizes the City to borrow up to $11,000,000 for this project. The debt service will be provided from the Water Fund (Account 513.71.7330.65515). A copy of the 5-year water fund analysis is attached which includes this loan revenue and the debt service expense for repayment. For Introduction

Moved by 9th Ward Alderman Cicely Fleming Carried A23. Ordinance 68-O-20, Accepting the Dedication of a Certain Portion of the Property Located on Central Street (3606 Central Street)

Staff recommends City Council adoption of Ordinance 68-O-20, accepting the dedication of a certain portion of the property located at 3606 Central Street. For Introduction

Moved by 8th Ward Alderman Ann Rainey Carried A24. Ordinance 66-O-20, Amending the City Code to Establish a 4-Way Stop Control at the Intersection of Ewing Avenue and Thayer Street

Staff recommends adoption of Ordinance 66-O-20 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of Ewing Avenue & Thayer Street. Alderman Suffredin requests suspension of the rules for Introduction and Action at the July 13, 2020 City Council meeting. Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115), with a FY 2020 budget of $58,000 and remaining balance of $18,395. For Introduction and Action

Moved by 6th Ward Alderman Thomas Suffredin Seconded by 8th Ward Alderman Ann Rainey

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote

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A25. Ordinance 70-O-20, Amending City Code Section 3 4 6-(C) to Decrease the Number of Class C Liquor Licenses from Nineteen to Eighteen

Staff recommends City Council adoption of Ordinance 70-O-20, amending City Code Section 3-4-6(C) to decrease the number of Class C liquor licenses from nineteen to eighteen. Staff recommends suspension of the rules for Introduction and Action at the July 13, 2020 City Council meeting. For Introduction and Action

Moved by 9th Ward Alderman Cicely Fleming Seconded by 8th Ward Alderman Ann Rainey

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, and 6th Ward Alderman Thomas Suffredin Carried 4-0 on a recorded vote A26. Ordinance 72-O-20, Amending City Code Section 3-4-6(S) to Permit Service of Alcohol to American Legion Non-Members

Staff recommends City Council adoption of Ordinance 72-O-20, amending City Code Section 3-4-6(S) to allow service of alcohol to American Legion non-members. Staff recommends suspension of the rules for Introduction and Action at the July 13, 2020 City Council meeting. For Introduction and Action

A27. Ordinance 75-O-20, Amending City Code Section 3-4-6(C) to Decrease the Number of Class C Liquor Licenses from Eighteen to Seventeen from ERJ Dining, 1765 Maple Avenue

Staff recommends City Council adoption of Ordinance 75-O-20, amending City Code Section 3-4-6(C) to decrease the number of Class C Liquor Licenses from eighteen (18) to seventeen (17) from ERJ Dining, 1765 Maple Avenue. Staff requests suspension of the rules for Introduction and Action at the July 13, 2020 City Council meeting. For Introduction and Action

Moved by 9th Ward Alderman Cicely Fleming Seconded by 8th Ward Alderman Ann Rainey

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote

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AM1. Page 18 of 146 Administration & Public Works Committee July 13, 2020

A28. Ordinance 76-O-20, Amending City Code Section 3-4-6(C) to Increase the Number of Class C Liquor Licenses from Seventeen to Eighteen for Brinker Restaurant Corporation d/b/a Chili's Grill & Bar

Staff recommends City Council adoption of Ordinance 76-O-20, amending City Code Section 3-4-6(C) to increase the number of Class C Liquor Licenses from seventeen (17) to eighteen (18). Staff requests suspension of the rules for Introduction and Action at the July 13, 2020 City Council meeting. For Introduction and Action

Moved by 9th Ward Alderman Cicely Fleming Seconded by 8th Ward Alderman Ann Rainey

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, and 6th Ward Alderman Thomas Suffredin Carried 4-0 on a recorded vote

(V) ITEMS FOR CONSIDERATION A2. Approval of BMO Harris Amazon Credit Card Activity

Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending April 26, 2020, in the amount of $20,590.54. For Action

Moved by 8th Ward Alderman Ann Rainey Seconded by 9th Ward Alderman Cicely Fleming

Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, and 2nd Ward Alderman Peter Braithwaite Abstained: 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote

Page 12 of 14

AM1. Page 19 of 146 Administration & Public Works Committee July 13, 2020

(VI) ITEMS FOR DISCUSSION A17. Resolution 60-R-20, Limit on Tax-Supported General Obligation Debt

Staff recommends City Council adoption of Resolution 60-R-20, amending the City of Evanston Budget Policy to increase the limit on tax-supported general obligation debt from $152,000,000 to $155,000,000. For Action Cheif Financial Officer Hitesh Desai clarified that just because general obligation debt is increasing does not mean they will be utilized, it is there to provide flexibility.

Moved by 9th Ward Alderman Cicely Fleming Seconded by 6th Ward Alderman Thomas Suffredin

Ayes: 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote A18. Resolution 61-R-20, 2019 Budget Amendment

Staff recommends City Council adoption of Resolution 61-R-20, authorizing the City Manager to increase the total fiscal year 2019 budget by $14,852,441, to a new total of $334,017,889. For Action

Moved by 9th Ward Alderman Cicely Fleming Seconded by 8th Ward Alderman Ann Rainey

Ayes: 8th Ward Alderman Ann Rainey and 2nd Ward Alderman Peter Braithwaite Nays: 9th Ward Alderman Cicely Fleming and 6th Ward Alderman Thomas Suffredin DEFEATED. 2-2 on a recorded vote

Page 13 of 14

AM1. Page 20 of 146 Administration & Public Works Committee July 13, 2020

A19. Ordinance 69-O-20, Authorizing 2020 General Obligation Bond Issues

Staff recommends City Council adoption of Ordinance 69-O-20 providing for the issuance of General Obligation Corporate Purpose Bonds, Series 2020, of the City of Evanston in the not-to-exceed amount of $34,000,000 to 1) finance capital improvements and refund certain outstanding bonds of the City; 2) authorizing the execution of a bond order in connection therewith: 3) providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; 4) authorizing and directing the execution of an escrow agreement in connection with said refunding bonds; 5) and authorizing and directing the sale of said bonds at public competitive sale. The ordinance will be completed and signed after the bond sale, which is tentatively scheduled for mid-August. General Obligation Corporate Purpose Bonds are issued for capital projects (not to exceed $18,000,000) including for Water, Sewer and Parking funds, as well as to refund outstanding amount of Series 2010A and 2011A (not to exceed $16,000,000). The debt service for 2020 bonds (capital projects portion) will be paid out of the future tax levy as well as Water Fund, Parking Fund and Sewer Fund revenues as these bonds are issued to provide the funding for the general capital improvements, parking improvements, and water and sewer infrastructure projects. For Introduction

Moved by 9th Ward Alderman Cicely Fleming Seconded by 2nd Ward Alderman Peter Braithwaite

Ayes: 9th Ward Alderman Cicely Fleming and 2nd Ward Alderman Peter Braithwaite Nays: 6th Ward Alderman Thomas Suffredin Carried 2-1 on a recorded vote

(VII) ITEMS FOR COMMUNICATION

(VIII) ADJOURNMENT Alderman Fleming moved to adjourn the meeting at 6:03pm, seconded by Alderman Rainey.

Page 14 of 14

AM1. Page 21 of 146 Memorandum

To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of the City of Evanston Payroll and Bills Date: July 27, 2020

Recommended Action: Staff recommends City Council approval of the City of Evanston Payroll for the period of June 22, 2020, through July 5, 2020, in the amount of $2,713,995.47, Bills List for July 28, 2020, in the amount of $1,463,359.37.

Council Action: For Action

Summary: Payroll – June 22, 2020 through July 5, 2020 $2,713,995.47 (Payroll includes employer portion of IMRF, FICA, and Medicare)

Bills List – July 28, 2020 $1,463,359.37 General Fund Amount – Bills list $ 273,859.36 Advanced Checks- $ 45,366.96 Supplemental List - $ 13,921.71 $ 333,148.03

TOTAL AMOUNT OF BILLS LIST & PAYROLL $4,177,354.84 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid a penalty, or to take advantage of early payment discounts.

Attachments: 07.28.2020 BILLS LIST FY20

A1. Page 22 of 146 CITY OF EVANSTON 100 GENERAL FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 100 - GENERAL FUND Account 22725 - CELL PHONE BILLS PAYABLE 105394 - VERIZON WIRELESS COMMUNICATION CHARGES JUNE 20 07/01/2020 07/28/2020 19,178.21 Account22725 - CELL PHONE BILLS PAYABLE Totals 1 $19,178.21 Account 41223 - RSRV - FIELD USE FEES REC 101192 - CONSERV FS TURFACE FOR ATHLETIC FIELDS 07/17/2020 07/28/2020 319.60 101192 - CONSERV FS SUPPLIES FOR ATHLETIC FIELD MAINTENANCE 07/17/2020 07/28/2020 827.48 101192 - CONSERV FS LEGEND 5-WAY PER RYE 07/17/2020 07/28/2020 720.00 101192 - CONSERV FS SUPPLIES FOR ATHLETIC FIELD MAINTENANCE 07/17/2020 07/28/2020 675.00 101192 - CONSERV FS ATHLETIC FIELD SUPPLIES 07/17/2020 07/28/2020 1,012.00 103639 - NATIONAL SEED SEED FOR ATHLETIC FIELD MAINTENANCE 07/17/2020 07/28/2020 1,094.00 215687 - REINDERS, INC. FIELD PAINT 07/17/2020 07/28/2020 560.00 Account 41223 - RSRV - FIELD USE FEES REC Totals 7 $5,208.08 Department 14 - CITY CLERK Business Unit 1400 - CITY CLERK Account 61060 - SEASONAL EMPLOYEES 17428 - JORDI AMARAL CONSULTING ELECTION CONSULTANT- CLERKS OFFICE 05/08/2020 07/14/2020 822.50 17428 - JORDI AMARAL CONSULTING ELECTION CONSULTANT- CLERKS OFFICE 05/08/2020 07/14/2020 1,067.50 17428 - JORDI AMARAL CONSULTING ELECTION CONSULTANT- CLERKS OFFICE 05/08/2020 07/14/2020 805.00 17428 - JORDI AMARAL CONSULTING ELECTION CONSULTANT- CLERKS OFFICE 06/22/2020 07/14/2020 3,132.50 Account 61060 - SEASONAL EMPLOYEES Totals 4 $5,827.50 Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/27/2020 07/28/2020 47.22 Account 62380 - COPY MACHINE CHARGES Totals 1 $47.22 Business Unit 1400 - CITY CLERK Totals 5 $5,874.72 Department 14 - CITY CLERK Totals 5 $5,874.72 Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/27/2020 07/28/2020 70.83 Account 62380 - COPY MACHINE CHARGES Totals 1 $70.83 Account 62506 - WORK- STUDY 10407 - NORTHWESTERN UNIVERSITY WORK STUDY - JANUARY 1, 2020 - APRIL 30, 2020 07/10/2020 07/28/2020 129.50 Account 62506 - WORK- STUDY Totals 1 $129.50 Business Unit 1505 - CITY MANAGER Totals 2 $200.33 Business Unit 1520 - EMERGENCY OPERATIONS CENTER Account 62355 - LAUNDRY/OTHER CLEANING 102085 - GLOBAL EQUIPMENT CO. COVID HAND SANITIZER 06/25/2020 07/28/2020 1,018.50 102085 - GLOBAL EQUIPMENT CO. COVID HAND SANITIZER DISPENSER 06/25/2020 07/28/2020 1,018.50 102085 - GLOBAL EQUIPMENT CO. COVID HAND SANITIZER DISPENSER 06/27/2020 07/28/2020 584.65 102085 - GLOBAL EQUIPMENT CO. COVID SANITIZER 06/27/2020 07/28/2020 1,169.30 102085 - GLOBAL EQUIPMENT CO. HAND SANITIZER DISPENSER - COVID 06/27/2020 07/28/2020 1,169.30 Account 62355 - LAUNDRY/OTHER CLEANING Totals 5 $4,960.25 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS 17098 - PHOENIX SECURITY LTD SECURITY GUARDS FOR MORTON CIVIC CENTER 06/26/2020 07/28/2020 6,003.25 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals 1 $6,003.25 Account 65090 - SAFETY EQUIPMENT 101063 - CINTAS FIRST AID & SUPPLY COVID - SAFETY 07/14/2020 07/28/2020 536.04 13413 - EMERGENT SAFETY SUPPLY COVID - SAFETY 07/14/2020 07/28/2020 61.08 13413 - EMERGENT SAFETY SUPPLY COVID - SAFETY 07/13/2020 07/28/2020 2,591.22 Account 65090 - SAFETY EQUIPMENT Totals 3 $3,188.34 Account 65095 - OFFICE SUPPLIES 317390 - SARAH FRANKS REIMBURSEMENT FOR COVID RELATED OFFICE SUPPLIES 07/15/2020 07/28/2020 171.10 Account 65095 - OFFICE SUPPLIES Totals 1 $171.10 Business Unit 1520 - EMERGENCY OPERATIONS CENTER Totals 10 $14,322.94 Business Unit 1560 - REVENUE & COLLECTIONS Account 51620 - REAL ESTATE TRANSFER TAX 17617 - LEE FEDER TRANSFER STAMP REFUND 07/17/2020 07/28/2020 1,060.00 Account 51620 - REAL ESTATE TRANSFER TAX Totals 1 $1,060.00 Account 52010 - WHEEL TAX 17522 - PETER BOGIRA NEW RESIDENT PAID LATE FEE ON WHEEL TAX 07/09/2020 07/28/2020 35.00 17523 - STEVE JONES DUPLICATE WT PAYMENT 07/09/2020 07/28/2020 98.75 Account 52010 - WHEEL TAX Totals 2 $133.75 Account 64541 - UTILITY TAX AUDIT SERVICES 188147 - AZAVAR AUDIT SOLUTIONS AUDITING 07/09/2020 07/28/2020 521.21 Account 64541 - UTILITY TAX AUDIT SERVICES Totals 1 $521.21 Account 64545 - PERSONAL COMPUTER SOFTWARE 16914 - ALACRITI PAYMENTS LLC MONTHLY CASHIERING SERVICES 07/09/2020 07/28/2020 5,000.00 Account 64545 - PERSONAL COMPUTER SOFTWARE Totals 1 $5,000.00 Business Unit 1560 - REVENUE & COLLECTIONS Totals 5 $6,714.96 Business Unit 1570 - ACCOUNTING Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 03/09/2020 07/28/2020 1,395.16 Account 62380 - COPY MACHINE CHARGES Totals 1 $1,395.16 Business Unit 1570 - ACCOUNTING Totals 1 $1,395.16 Business Unit 5300 - ECON. DEVELOPMENT Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS 105920 - EVMARK LANDSCAPING AND MAINTENANCE DOWNTOWN - 2 06/16/2020 07/28/2020 12,500.00 105920 - EVMARK LANDSCAPING AND MAINTENANCE DOWNTOWN- 1 03/31/2020 07/28/2020 12,500.00 Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS Totals 2 $25,000.00 Account 65522 - BUSINESS DISTRICT IMPROVEMENTS 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC GREAT MERCHANT GRANT LANDSCAPE MAINTENANCE 07/15/2020 07/28/2020 9,511.50 103675 - NATURE'S PERSPECTIVE LANDSCAPING LANDSCAPING HILLS ARTS MEMORIAL GARDEN 05/19/2020 07/28/2020 714.76 Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals 2 $10,226.26 Business Unit 5300 - ECON. DEVELOPMENT Totals 4 $35,226.26 Department 15 - CITY MANAGER'S OFFICE Totals 22 $57,859.65 Department 17 - LAW Business Unit 1705 - LEGAL ADMINISTRATION Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/27/2020 07/28/2020 47.22 Account 62380 - COPY MACHINE CHARGES Totals 1 $47.22 Account 65010 - BOOKS, PUBLICATIONS, MAPS 122375 - LAW BULLETIN PUBLISHING COMPANY LEGAL RESEARCH PACKAGE 06/30/2020 07/28/2020 155.00 106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST SUBSCRIPTION CHARGES 07/04/2020 07/28/2020 772.45 106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST INFORMATION CHARGES - JUNE 2020 07/01/2020 07/28/2020 974.08 Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals 3 $1,901.53 Business Unit 1705 - LEGAL ADMINISTRATION Totals 4 $1,948.75 Department 17 - LAW Totals 4 $1,948.75

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A1. Page 23 of 146 CITY OF EVANSTON 100 GENERAL FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Department 19 - ADMINISTRATIVE SERVICES Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62160 - EMPLOYMENT TESTING SERVICES 107398 - TESTING FOR PUBLIC SAFETY, LLC EMPLOYEE TESTING-TESTING FOR PUBLIC SAFETY,LLC 07/10/2020 07/28/2020 7,100.00 105201 - TRANS UNION CORP EMPLOYMENT BACKGROUND CHECKS-TRANSUNION 07/10/2020 07/28/2020 90.00 Account 62160 - EMPLOYMENT TESTING SERVICES Totals 2 $7,190.00 Account 62270 - MEDICAL/HOSPITAL SERVICES 11884 - QUEST DIAGNOSTICS CLINICAL LABORATORIES EMPLOYMENT TESTING-QUEST DIAGNOSTICS 07/10/2020 07/28/2020 3,894.00 Account 62270 - MEDICAL/HOSPITAL SERVICES Totals 1 $3,894.00 Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/27/2020 07/28/2020 23.61 Account 62380 - COPY MACHINE CHARGES Totals 1 $23.61 Account 62512 - RECRUITMENT 257654 - GOVHR USA RECRUITMENT-GOVHR USA 07/13/2020 07/28/2020 6,000.00 17307 - TRANSPERFECT TRANSLATIONS INTERNATIONAL, INC. RECRUITMENT-TRANSPERFECT 07/10/2020 07/28/2020 1,187.50 Account 62512 - RECRUITMENT Totals 2 $7,187.50 Business Unit 1929 - HUMAN RESOURCE DIVISION Totals 6 $18,295.11 Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 62340 - IT COMPUTER SOFTWARE 17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC SOFTWARE SERVICE 07/08/2020 07/28/2020 2,000.00 17587 - IROL OPERATIONS, INC. APPLICATION PROGRAMMING INTERFACE 07/07/2020 07/28/2020 3,600.00 137906 - STRYKER SALES CORPORATION EMS 01/02/2020 07/28/2020 914.00 Account 62340 - IT COMPUTER SOFTWARE Totals 3 $6,514.00 Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/27/2020 07/28/2020 85.61 Account 62380 - COPY MACHINE CHARGES Totals 1 $85.61 Account 62506 - WORK- STUDY 10407 - NORTHWESTERN UNIVERSITY WORK STUDY - JANUARY 1, 2020 - APRIL 30, 2020 07/10/2020 07/28/2020 1,056.75 Account 62506 - WORK- STUDY Totals 1 $1,056.75 Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals 5 $7,656.36 Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 52505 - TICKET FINES-PARKING 17524 - JOHN LYMAN OVERPAID FOR PARKING CITATION 07/10/2020 07/28/2020 25.00 Account 52505 - TICKET FINES-PARKING Totals 1 $25.00 Account 64540 - TELECOMMUNICATIONS - WIRELESS 14093 - VERIZON NETWORKFLEET, INC. AVL TRACKERS 07/01/2020 07/28/2020 132.65 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals 1 $132.65 Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals 2 $157.65 Business Unit 1950 - FACILITIES Account 61060 - SEASONAL EMPLOYEES 10407 - NORTHWESTERN UNIVERSITY WORK STUDY - JANUARY 1, 2020 - APRIL 30, 2020 07/10/2020 07/28/2020 409.50 Account 61060 - SEASONAL EMPLOYEES Totals 1 $409.50 Account 62225 - BLDG MAINTENANCE SERVICES 100401 - COMCAST CABLE COMMUNICATION CHARGES 06/24/2020 07/28/2020 94.71 100891 - CARRIER CORPORATION AUG-JULY 2021 PDHQ CHILLER MAINTENANCE 05/01/2020 07/28/2020 1,731.00 225034 - JASCO ELECTRIC CORPORATION REPAIR WORK AT PARK 07/17/2020 07/28/2020 870.00 12792 - UNIFIRST CORPORATION MATS FOR SERVICE CENTER 07/07/2020 07/28/2020 83.62 12792 - UNIFIRST CORPORATION MATS FOR SERVICE CENTER 07/14/2020 07/28/2020 82.37 278136 - LAKESHORE RECYCLING SYSTEMS 4TH OF JULY PORTABLE TOILETS 07/17/2020 07/28/2020 146.44 Account 62225 - BLDG MAINTENANCE SERVICES Totals 6 $3,008.14 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS SECURITY SOLUTIONS FOR MULTIPLE BUILDINGS 06/16/2020 07/28/2020 3,070.60 14093 - VERIZON NETWORKFLEET, INC. AVL TRACKERS 07/01/2020 07/28/2020 379.00 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals 2 $3,449.60 Account 64005 - ELECTRICITY 101143 - COMED UTILITIES: COMED 07/02/2020 07/28/2020 138.07 Account 64005 - ELECTRICITY Totals 1 $138.07 Account 64015 - NATURAL GAS 103744 - NICOR UTILITIES: NICOR 06/15/2020 07/28/2020 219.43 103744 - NICOR UTILITIES: NICOR 06/15/2020 07/28/2020 666.54 103744 - NICOR UTILITIES: NICOR 06/15/2020 07/28/2020 198.83 103744 - NICOR UTILITIES: NICOR 07/01/2020 07/28/2020 116.57 Account 64015 - NATURAL GAS Totals 4 $1,201.37 Business Unit 1950 - FACILITIES Totals 14 $8,206.68 Department 19 - ADMINISTRATIVE SERVICES Totals 27 $34,315.80 Department 21 - COMMUNITY DEVELOPMENT Business Unit 2105 - PLANNING & ZONING Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 03/09/2020 07/28/2020 661.53 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/27/2020 07/28/2020 118.05 Account 62380 - COPY MACHINE CHARGES Totals 2 $779.58 Account 63062 - CENSUS GRANT OTHER EXPENSES 180077 - Sarah K Flax REIMBURSEMENT: SPOTIFY ADS CENSUS 07/08/2020 07/28/2020 417.85 17528 - UNIVISION COMMUNICATIONS INC. CENSUS 2020 OUTREACH TO LATINX COMMUNITY 07/15/2020 07/28/2020 2,500.00 Account 63062 - CENSUS GRANT OTHER EXPENSES Totals 2 $2,917.85 Business Unit 2105 - PLANNING & ZONING Totals 4 $3,697.43 Business Unit 2115 - PROPERTY STANDARDS Account 62469 - IL VACANT PROPERTY EXP 17396 - ECOPRO ENVIRONMENTAL INC. PROPERTY STANDARDS - 2012 MAPLE 07/16/2020 07/28/2020 7,900.00 17395 - FIRE PROS PROPERTY STANDARDS - 1223 PITNER 07/16/2020 07/28/2020 225.00 17395 - FIRE PROS PROPERTY STANDARDS - 1811 DEMPSTER 07/16/2020 07/28/2020 815.00 12822 - MBR WRECKING INC. PROPERTY STANDARDS - 2012 MAPLE 07/16/2020 07/28/2020 2,100.00 279468 - TEPIC LANDSCAPING, INC. PROPERTY STANDARDS - 1834 BROWN 07/16/2020 07/28/2020 600.00 279468 - TEPIC LANDSCAPING, INC. PROPERTY STANDARDS - 1319 MCDANIEL 07/16/2020 07/28/2020 1,000.00 Account 62469 - IL VACANT PROPERTY EXP Totals 6 $12,640.00 Account 62493 - PROPERTY CLEAN UP EXPENSE 279468 - TEPIC LANDSCAPING, INC. PROPERTY STANDARDS - 1633 MONROE 07/16/2020 07/28/2020 400.00 Account 62493 - PROPERTY CLEAN UP EXPENSE Totals 1 $400.00 Business Unit 2115 - PROPERTY STANDARDS Totals 7 $13,040.00 Business Unit 2126 - BUILDING INSPECTION SERVICES Account 52030 - CONTRACTORS' LICENSES 17529 - MICHAEL PACCIONE CONTRACTOR LICENSE NOT NEEDED 07/16/2020 07/28/2020 100.00 Account 52030 - CONTRACTORS' LICENSES Totals 1 $100.00 Account 52080 - BUILDING PERMITS 17521 - JAMES B. MORAN CENTE YOUTH JONATHON ORLOVE DUPLICATE PAYMENTS FOR BUILDING PERMIT 07/09/2020 07/28/2020 275.00 Account 52080 - BUILDING PERMITS Totals 1 $275.00 Account 62190 - GRAFFITI REMOVAL SERVICES 294693 - CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL SUPPLIES 07/16/2020 07/28/2020 420.00 294693 - CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL SUPPLIES 07/16/2020 07/28/2020 420.00 Account 62190 - GRAFFITI REMOVAL SERVICES Totals 2 $840.00 Account 62236 - SOFTWARE MAINTENANCE 14093 - VERIZON NETWORKFLEET, INC. AVL TRACKERS 07/01/2020 07/28/2020 151.60 Account 62236 - SOFTWARE MAINTENANCE Totals 1 $151.60

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A1. Page 24 of 146 CITY OF EVANSTON 100 GENERAL FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Account 62360 - MEMBERSHIP DUES 11878 - HOWARD RUDNY RUDNY - PLUMBING LICENSE RENEWAL 07/16/2020 07/28/2020 153.88 Account 62360 - MEMBERSHIP DUES Totals 1 $153.88 Account 62425 - ELEVATOR CONTRACT COSTS 101631 - ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 07/16/2020 07/28/2020 50.00 Account 62425 - ELEVATOR CONTRACT COSTS Totals 1 $50.00 Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV 316000 - SAFEBUILT ILLINOIS INSPECTION AND PLAN REVIEW CONSULTING SERVICES 07/16/2020 07/28/2020 4,689.09 Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals 1 $4,689.09 Business Unit 2126 - BUILDING INSPECTION SERVICES Totals 8 $6,259.57 Department 21 - COMMUNITY DEVELOPMENT Totals 19 $22,997.00 Department 22 - POLICE Business Unit 2205 - POLICE ADMINISTRATION Account 62210 - PRINTING 291625 - THE PRINTED WORD, INC. PRINTING SERVICES - BUSINESS CARDS 07/06/2020 07/28/2020 30.00 Account 62210 - PRINTING Totals 1 $30.00 Account 62272 - OTHER PROFESSIONAL SERVICES 106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST INFORMATION CHARGES - JUNE 07/01/2020 07/28/2020 569.83 Account 62272 - OTHER PROFESSIONAL SERVICES Totals 1 $569.83 Account 62280 - OVERNIGHT MAIL CHARGES 101832 - FEDERAL EXPRESS CORP. OVERNIGHT SHIPPING 07/01/2020 07/28/2020 14.01 104680 - SETCOM CORP. SWE-IMZ4 SETCOM LIBERATOR WIRELESS SUPERMIC 06/10/2020 07/28/2020 96.56 Account 62280 - OVERNIGHT MAIL CHARGES Totals 2 $110.57 Account 62360 - MEMBERSHIP DUES 177538 - ILLINOIS LAW ENFORCEMENT ALARM SYSTEM MEMBERSHIP DUES - 7/2020 TO 6/2021 07/01/2020 07/28/2020 480.00 Account 62360 - MEMBERSHIP DUES Totals 1 $480.00 Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/27/2020 07/28/2020 283.32 Account 62380 - COPY MACHINE CHARGES Totals 1 $283.32 Account 62490 - OTHER PROGRAM COSTS 103617 - NATIONAL AWARDS & FINE GIFTS RETIREMENT SHADOWBOX 07/16/2020 07/28/2020 139.00 Account 62490 - OTHER PROGRAM COSTS Totals 1 $139.00 Account 64015 - NATURAL GAS 103744 - NICOR UTILITIES: NICOR 06/15/2020 07/28/2020 287.22 Account 64015 - NATURAL GAS Totals 1 $287.22 Account 65085 - MINOR EQUIPMENT & TOOLS 16715 - UNCHARTED SOFTWARE INC. GEOTIME DESKTOP SOFTWARE ANNUAL MAINTENANCE 07/03/2020 07/28/2020 924.00 Account 65085 - MINOR EQUIPMENT & TOOLS Totals 1 $924.00 Business Unit 2205 - POLICE ADMINISTRATION Totals 9 $2,823.94 Business Unit 2210 - PATROL OPERATIONS Account 65020 - CLOTHING 222307 - VCG UNIFORM UNIFORM - SERVICE DESK RECRUIT 07/06/2020 07/28/2020 324.75 222307 - VCG UNIFORM UNIFORM - PROMOTION 07/06/2020 07/28/2020 129.95 222307 - VCG UNIFORM UNIFORM - PROMOTION 07/06/2020 07/28/2020 524.15 Account 65020 - CLOTHING Totals 3 $978.85 Account 65125 - OTHER COMMODITIES 17073 - BARCODES, INC. IN-CAR PRINTER PAPER 07/08/2020 07/28/2020 461.96 Account 65125 - OTHER COMMODITIES Totals 1 $461.96 Business Unit 2210 - PATROL OPERATIONS Totals 4 $1,440.81 Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Account 62770 - MISCELLANEOUS 167307 - NET TRANSCRIPTS, INC. TRANSCRIPTS 06/30/2020 07/28/2020 29.85 Account 62770 - MISCELLANEOUS Totals 1 $29.85 Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals 1 $29.85 Business Unit 2260 - OFFICE OF ADMINISTRATION Account 62295 - TRAINING & TRAVEL 103774 - NORTH EAST MULTI-REGIONAL TRAINING INC ANNUAL MEMBERSHIP POLICE TRAINING 03/30/2020 07/28/2020 11,875.00 Account 62295 - TRAINING & TRAVEL Totals 1 $11,875.00 Account 64565 - CABLE - VIDEO 100401 - COMCAST CABLE CABLE SERVICE 07/08/2020 07/28/2020 65.42 Account 64565 - CABLE - VIDEO Totals 1 $65.42 Business Unit 2260 - OFFICE OF ADMINISTRATION Totals 2 $11,940.42 Business Unit 2280 - ANIMAL CONTROL Account 62225 - BLDG MAINTENANCE SERVICES 100310 - ANDERSON PEST CONTROL PEST CONTROL - ANIMAL SHELTER (JULY 2020) 07/02/2020 07/28/2020 59.88 Account 62225 - BLDG MAINTENANCE SERVICES Totals 1 $59.88 Account 62272 - OTHER PROFESSIONAL SERVICES 11988 - EVANSTON ANIMAL SHELTER ASSOCIATION ANIMAL SHELTER OPERATIONAL COSTS JAN 2020 - APRIL 2020 06/01/2020 07/28/2020 11,562.31 Account 62272 - OTHER PROFESSIONAL SERVICES Totals 1 $11,562.31 Business Unit 2280 - ANIMAL CONTROL Totals 2 $11,622.19 Business Unit 2295 - BUILDING MANAGEMENT Account 62225 - BLDG MAINTENANCE SERVICES 101134 - COLLEY ELEVATOR CO. ELEVATOR INSPECTION 07/01/2020 07/28/2020 207.00 102318 - HENRICHSEN FIRE & SAFETY FIRE EQUIPMENT MAINTENANCE SERVICE 07/02/2020 07/28/2020 848.55 Account 62225 - BLDG MAINTENANCE SERVICES Totals 2 $1,055.55 Account 65125 - OTHER COMMODITIES 228912 - DUSTCATCHERS, INC. FLOOR MATS 06/16/2020 07/28/2020 46.75 Account 65125 - OTHER COMMODITIES Totals 1 $46.75 Business Unit 2295 - BUILDING MANAGEMENT Totals 3 $1,102.30 Department 22 - POLICE Totals 21 $28,959.51 Department 23 - FIRE MGMT & SUPPORT Business Unit 2305 - FIRE MGT & SUPPORT Account 62360 - MEMBERSHIP DUES 103137 - MABAS DIVISION III MABAS ILLINOIS DUES 07/01/2020 07/28/2020 711.00 Account 62360 - MEMBERSHIP DUES Totals 1 $711.00 Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/27/2020 07/28/2020 70.83 Account 62380 - COPY MACHINE CHARGES Totals 1 $70.83 Account 64015 - NATURAL GAS 103744 - NICOR UTILITIES: NICOR 06/15/2020 07/28/2020 229.11 103744 - NICOR UTILITIES: NICOR 06/15/2020 07/28/2020 287.73 103744 - NICOR UTILITIES: NICOR 06/15/2020 07/28/2020 287.21 103744 - NICOR UTILITIES: NICOR 06/15/2020 07/28/2020 250.12 103744 - NICOR UTILITIES: NICOR 06/15/2020 07/28/2020 218.36 Account 64015 - NATURAL GAS Totals 5 $1,272.53 Business Unit 2305 - FIRE MGT & SUPPORT Totals 7 $2,054.36 Business Unit 2310 - FIRE PREVENTION Account 52135 - FIRE PLAN REVIEW 17500 - METROPOLITAN FIRE PROTECTION DUPLICATE PAYMENT FOR PERMIT 07/09/2020 07/28/2020 200.00 Account 52135 - FIRE PLAN REVIEW Totals 1 $200.00 Business Unit 2310 - FIRE PREVENTION Totals 1 $200.00 Business Unit 2315 - FIRE SUPPRESSION Account 53675 - AMBULANCE SERVICE 100316 - ANDRES MEDICAL BILLING AMBULANCE SERVICES - JUNE 2020 07/14/2020 07/28/2020 5,483.85 Account 53675 - AMBULANCE SERVICE Totals 1 $5,483.85

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A1. Page 25 of 146 CITY OF EVANSTON 100 GENERAL FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Account 56157 - CITIZENS CPR CLASS FEES 17533 - ADAM BINDERT CANCELLED CPR CLASS 07/16/2020 07/28/2020 65.00 17532 - CINDY REED CANCELLED HEARTSAVER CPR AND FIRST AID CLASS 07/16/2020 07/28/2020 80.00 17531 - DIANE PETERSMARCK CANCELLED HEARTSAVER CPR AND FIRST AID CLASS 07/16/2020 07/28/2020 80.00 17534 - MAMATA REDDY CANCELLED CPR CLASS 07/16/2020 07/28/2020 50.00 17530 - PAMELA WINKLER CANCELLED CPR CLASS 07/16/2020 07/28/2020 55.00 Account 56157 - CITIZENS CPR CLASS FEES Totals 5 $330.00 Account 62522 - SCBA EQ MAINT AGREEMENTS 100158 - AIR ONE EQUIPMENT COMPRESSOR REPAIR 03/13/2020 07/28/2020 324.97 100158 - AIR ONE EQUIPMENT METER GAS 06/03/2020 07/28/2020 40.00 Account 62522 - SCBA EQ MAINT AGREEMENTS Totals 2 $364.97 Account 65015 - CHEMICALS/ SALT 104171 - PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 06/22/2020 07/28/2020 777.05 Account 65015 - CHEMICALS/ SALT Totals 1 $777.05 Account 65040 - JANITORIAL SUPPLIES 106927 - STATE CHEMICAL MFG CO. JANITORIAL SUPPLIES 03/19/2020 07/28/2020 994.08 Account 65040 - JANITORIAL SUPPLIES Totals 1 $994.08 Business Unit 2315 - FIRE SUPPRESSION Totals 10 $7,949.95 Department 23 - FIRE MGMT & SUPPORT Totals 18 $10,204.31 Department 24 - HEALTH Business Unit 2407 - HEALTH SERVICES ADMIN Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/27/2020 07/28/2020 47.22 Account 62380 - COPY MACHINE CHARGES Totals 1 $47.22 Business Unit 2407 - HEALTH SERVICES ADMIN Totals 1 $47.22 Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Account 62477 - PHEP GRANT-EXPENSE 15887 - BETTER IMPACT USA INC. ANNUAL SOFTWARE SUB. FOR MEDICAL RESERVE CORP. APP SUBMISSION 07/15/2020 07/28/2020 125.00 Account 62477 - PHEP GRANT-EXPENSE Totals 1 $125.00 Account 64540 - TELECOMMUNICATIONS - WIRELESS 14093 - VERIZON NETWORKFLEET, INC. AVL TRACKERS 07/01/2020 07/28/2020 151.60 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals 1 $151.60 Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Totals 2 $276.60 Department 24 - HEALTH Totals 3 $323.82 Department 30 - PARKS, REC. AND COMMUNITY SERV. Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 03/09/2020 07/28/2020 1,281.57 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/27/2020 07/28/2020 47.22 Account 62380 - COPY MACHINE CHARGES Totals 2 $1,328.79 Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Totals 2 $1,328.79 Business Unit 3020 - REC GENERAL SUPPORT Account 62490 - OTHER PROGRAM COSTS 14093 - VERIZON NETWORKFLEET, INC. AVL TRACKERS 07/01/2020 07/28/2020 94.75 Account 62490 - OTHER PROGRAM COSTS Totals 1 $94.75 Business Unit 3020 - REC GENERAL SUPPORT Totals 1 $94.75 Business Unit 3025 - PARK UTILITIES Account 64005 - ELECTRICITY 15016 - DYNEGY UTILITIES-DYNEGY 07/10/2020 07/28/2020 951.64 Account 64005 - ELECTRICITY Totals 1 $951.64 Account 65085 - MINOR EQUIPMENT & TOOLS 278136 - LAKESHORE RECYCLING SYSTEMS 4TH OF JULY PORTABLE TOILETS 07/17/2020 07/28/2020 1,840.00 Account 65085 - MINOR EQUIPMENT & TOOLS Totals 1 $1,840.00 Business Unit 3025 - PARK UTILITIES Totals 2 $2,791.64 Business Unit 3030 - CROWN COMMUNITY CENTER Account 62245 - OTHER EQMT MAINTENANCE 102755 - JORSON & CARLSON ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED 07/10/2020 07/28/2020 35.76 10194 - NEXTIME, INC TIME CLOCK ANNUAL MAINTENANCE PLAN 07/06/2020 07/28/2020 390.00 Account 62245 - OTHER EQMT MAINTENANCE Totals 2 $425.76 Account 62490 - OTHER PROGRAM COSTS 14954 - JIMMY KAHN LITTLE BLACKHAWKS INSTRUCTOR 07/14/2020 07/28/2020 400.00 Account 62490 - OTHER PROGRAM COSTS Totals 1 $400.00 Account 62505 - INSTRUCTOR SERVICES 14991 - D.I.M.E. DJ PUBLIC SKATE 07/14/2020 07/28/2020 700.00 15639 - DONALD HOWARD POWER HOCKEY & LITTLE BLACKHAWKS CLASS 07/14/2020 07/28/2020 450.00 Account 62505 - INSTRUCTOR SERVICES Totals 2 $1,150.00 Account 62508 - SPORTS OFFICIALS 17254 - DANIEL WANG BROOMBALL REFEREE 07/14/2020 07/28/2020 600.00 16963 - JONATHAN STOPEK BROOMBALL REFEREE 07/14/2020 07/28/2020 700.00 17255 - JOSHUA F. KENNEDY BROOMBALL REFEREE 07/14/2020 07/28/2020 600.00 17253 - NATHAN SCHIMPF BROOMBALL REFEREE 07/14/2020 07/28/2020 600.00 Account 62508 - SPORTS OFFICIALS Totals 4 $2,500.00 Account 64005 - ELECTRICITY 15016 - DYNEGY UTILITIES-DYNEGY 07/10/2020 07/28/2020 7,187.39 Account 64005 - ELECTRICITY Totals 1 $7,187.39 Account 65040 - JANITORIAL SUPPLIES 10546 - SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 06/30/2020 07/28/2020 105.96 10546 - SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 07/01/2020 07/28/2020 187.46 12792 - UNIFIRST CORPORATION JANITORIAL SUPPLY 07/14/2020 07/28/2020 49.37 Account 65040 - JANITORIAL SUPPLIES Totals 3 $342.79 Account 65095 - OFFICE SUPPLIES 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC PAPER 07/13/2020 07/28/2020 128.80 Account 65095 - OFFICE SUPPLIES Totals 1 $128.80 Business Unit 3030 - CROWN COMMUNITY CENTER Totals 14 $12,134.74 Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62495 - LICENSED PEST CONTROL SERVICES 100310 - ANDERSON PEST CONTROL MONTHLY PEST CONTROL 07/02/2020 07/28/2020 37.75 Account 62495 - LICENSED PEST CONTROL SERVICES Totals 1 $37.75 Account 62505 - INSTRUCTOR SERVICES 10273 - EVP ACADEMIES, LLC VOLLEYBALL CAMP 07/03/2020 07/28/2020 9,086.00 Account 62505 - INSTRUCTOR SERVICES Totals 1 $9,086.00 Account 64005 - ELECTRICITY 15016 - DYNEGY UTILITIES-DYNEGY 07/10/2020 07/28/2020 747.49 Account 64005 - ELECTRICITY Totals 1 $747.49 Account 64015 - NATURAL GAS 103744 - NICOR UTILITIES: NICOR 06/15/2020 07/28/2020 240.29 Account 64015 - NATURAL GAS Totals 1 $240.29 Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals 4 $10,111.53 Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 62225 - BLDG MAINTENANCE SERVICES 104914 - STA-KLEEN INC. OVER HOOD FILTER CLEANING 07/15/2020 07/28/2020 41.00 Account 62225 - BLDG MAINTENANCE SERVICES Totals 1 $41.00 Account 62495 - LICENSED PEST CONTROL SERVICES 100310 - ANDERSON PEST CONTROL MONTHLY PEST CONTROL (JULY) 07/15/2020 07/28/2020 43.30 Account 62495 - LICENSED PEST CONTROL SERVICES Totals 1 $43.30

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A1. Page 26 of 146 CITY OF EVANSTON 100 GENERAL FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Account 64005 - ELECTRICITY 15016 - DYNEGY UTILITIES-DYNEGY 07/10/2020 07/28/2020 1,659.43 Account 64005 - ELECTRICITY Totals 1 $1,659.43 Account 64015 - NATURAL GAS 103744 - NICOR UTILITIES: NICOR 06/15/2020 07/28/2020 282.24 Account 64015 - NATURAL GAS Totals 1 $282.24 Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals 4 $2,025.97 Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/27/2020 07/28/2020 23.61 Account 62380 - COPY MACHINE CHARGES Totals 1 $23.61 Account 64005 - ELECTRICITY 15016 - DYNEGY UTILITIES-DYNEGY 07/10/2020 07/28/2020 5,127.63 Account 64005 - ELECTRICITY Totals 1 $5,127.63 Account 64015 - NATURAL GAS 103744 - NICOR UTILITIES: NICOR 06/15/2020 07/28/2020 279.19 Account 64015 - NATURAL GAS Totals 1 $279.19 Account 65040 - JANITORIAL SUPPLIES 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO JANITORIAL SUPPLIES 06/24/2020 07/28/2020 313.29 Account 65040 - JANITORIAL SUPPLIES Totals 1 $313.29 Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals 4 $5,743.72 Business Unit 3080 - BEACHES Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 03/09/2020 07/28/2020 .27 Account 62380 - COPY MACHINE CHARGES Totals 1 $0.27 Account 62490 - OTHER PROGRAM COSTS 14093 - VERIZON NETWORKFLEET, INC. AVL TRACKERS 07/01/2020 07/28/2020 37.90 Account 62490 - OTHER PROGRAM COSTS Totals 1 $37.90 Account 64005 - ELECTRICITY 15016 - DYNEGY UTILITIES-DYNEGY 07/10/2020 07/28/2020 110.10 Account 64005 - ELECTRICITY Totals 1 $110.10 Account 65020 - CLOTHING 313420 - ORIGINAL WATERMEN SWIMMING SUITS FOR LAKEFRONT STAFF 07/17/2020 07/28/2020 3,282.35 Account 65020 - CLOTHING Totals 1 $3,282.35 Account 65040 - JANITORIAL SUPPLIES 10546 - SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 06/24/2020 07/28/2020 493.68 Account 65040 - JANITORIAL SUPPLIES Totals 1 $493.68 Account 65070 - OFFICE/OTHER EQT MTN MATL 103425 - MIDWEST TIME RECORDER TIME CLOCK MAINTENANCE AT BEACH OFFICE 07/17/2020 07/28/2020 240.00 Account 65070 - OFFICE/OTHER EQT MTN MATL Totals 1 $240.00 Business Unit 3080 - BEACHES Totals 6 $4,164.30 Business Unit 3095 - CROWN ICE RINK Account 62490 - OTHER PROGRAM COSTS 14093 - VERIZON NETWORKFLEET, INC. AVL TRACKERS 07/01/2020 07/28/2020 18.95 Account 62490 - OTHER PROGRAM COSTS Totals 1 $18.95 Account 64005 - ELECTRICITY 15016 - DYNEGY UTILITIES-DYNEGY 07/10/2020 07/28/2020 21,562.16 Account 64005 - ELECTRICITY Totals 1 $21,562.16 Business Unit 3095 - CROWN ICE RINK Totals 2 $21,581.11 Business Unit 3100 - SPORTS LEAGUES Account 62495 - LICENSED PEST CONTROL SERVICES 100310 - ANDERSON PEST CONTROL MONTHLY PEST CONTROL (JULY) 07/15/2020 07/28/2020 43.50 Account 62495 - LICENSED PEST CONTROL SERVICES Totals 1 $43.50 Business Unit 3100 - SPORTS LEAGUES Totals 1 $43.50 Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62490 - OTHER PROGRAM COSTS 14093 - VERIZON NETWORKFLEET, INC. AVL TRACKERS 07/01/2020 07/28/2020 56.85 Account 62490 - OTHER PROGRAM COSTS Totals 1 $56.85 Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals 1 $56.85 Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS 151986 - CINTAS CORPORATION #769 MONTHLY MAT SERVICE 06/30/2020 07/28/2020 35.00 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals 1 $35.00 Account 65040 - JANITORIAL SUPPLIES 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO JANITORIAL SUPPLIES 07/01/2020 07/28/2020 217.88 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO JANITORIAL SUPPLIES 07/07/2020 07/28/2020 93.40 Account 65040 - JANITORIAL SUPPLIES Totals 2 $311.28 Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals 3 $346.28 Business Unit 3605 - ECOLOGY CENTER Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/27/2020 07/28/2020 23.61 Account 62380 - COPY MACHINE CHARGES Totals 1 $23.61 Account 64005 - ELECTRICITY 15016 - DYNEGY UTILITIES-DYNEGY 07/10/2020 07/28/2020 305.52 Account 64005 - ELECTRICITY Totals 1 $305.52 Business Unit 3605 - ECOLOGY CENTER Totals 2 $329.13 Business Unit 3710 - NOYES CULTURAL ARTS CENTER Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 03/09/2020 07/28/2020 16.13 Account 62380 - COPY MACHINE CHARGES Totals 1 $16.13 Account 64005 - ELECTRICITY 15016 - DYNEGY UTILITIES-DYNEGY 07/10/2020 07/28/2020 622.62 Account 64005 - ELECTRICITY Totals 1 $622.62 Account 64015 - NATURAL GAS 103744 - NICOR UTILITIES: NICOR 06/15/2020 07/28/2020 216.14 Account 64015 - NATURAL GAS Totals 1 $216.14 Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals 3 $854.89 Business Unit 3720 - CULTURAL ARTS PROGRAMS Account 62505 - INSTRUCTOR SERVICES 16638 - JENNIFER VIETS DESIGN AND IMPLEMENT WIZARD CAMP 07/10/2020 07/28/2020 750.00 Account 62505 - INSTRUCTOR SERVICES Totals 1 $750.00 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS 100841 - DAYNA CALDERON ENTERTAINMENT STARLIGHT CONCERT 2 OF 2 07/07/2020 07/28/2020 1,250.00 11924 - TRAVIS WHITLOCK EMCEE FOR STARLIGHT CONCERT SERIES 07/09/2020 07/28/2020 500.00 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals 2 $1,750.00 Account 62511 - ENTERTAIN/PERFORMER SERV 17305 - JOE PRATT STARLIGHT CONCERT PERFORMER 07/09/2020 07/28/2020 1,500.00 Account 62511 - ENTERTAIN/PERFORMER SERV Totals 1 $1,500.00 Account 62515 - RENTAL SERVICES 10352 - B&B PRODUCTIONS, INC SOUND FOR STARLIGHT CONCERTS JULY 07/13/2020 07/28/2020 1,600.00 104672 - SERVICE SANITATION INC PORTABLE SANITATION STARLIGHT 07/13/2020 07/28/2020 470.00 Account 62515 - RENTAL SERVICES Totals 2 $2,070.00 Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals 6 $6,070.00

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A1. Page 27 of 146 CITY OF EVANSTON 100 GENERAL FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Business Unit 3806 - CIVIC CENTER SERVICES Account 64015 - NATURAL GAS 103744 - NICOR UTILITIES: NICOR 06/15/2020 07/28/2020 512.11 Account 64015 - NATURAL GAS Totals 1 $512.11 Business Unit 3806 - CIVIC CENTER SERVICES Totals 1 $512.11 Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals 56 $68,189.31 Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 52131 - VISITOR PARKING PERMITS 17502 - DAN ROSEN OVERPAID FOR VISITOR PASSES 07/09/2020 07/28/2020 32.00 Account 52131 - VISITOR PARKING PERMITS Totals 1 $32.00 Account 56134 - PRIVATE ELM TREE INSURANCE MONEY 203787 - LOUIS SILVERSTEIN RESIDENT DECIDED AGAINST THE DUTCH ELM INSURANCE 07/16/2020 07/28/2020 110.00 Account 56134 - PRIVATE ELM TREE INSURANCE MONEY Totals 1 $110.00 Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/27/2020 07/28/2020 47.22 Account 62380 - COPY MACHINE CHARGES Totals 1 $47.22 Account 64540 - TELECOMMUNICATIONS - WIRELESS 14093 - VERIZON NETWORKFLEET, INC. AVL TRACKERS 07/01/2020 07/28/2020 990.65 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals 1 $990.65 Account 65090 - SAFETY EQUIPMENT 101063 - CINTAS FIRST AID & SUPPLY FIRST AID CABINET MAINTENANCE 07/14/2020 07/28/2020 54.27 Account 65090 - SAFETY EQUIPMENT Totals 1 $54.27 Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals 5 $1,234.14 Business Unit 4320 - FORESTRY Account 61060 - SEASONAL EMPLOYEES 10407 - NORTHWESTERN UNIVERSITY WORK STUDY - JANUARY 1, 2020 - APRIL 30, 2020 07/10/2020 07/28/2020 193.50 Account 61060 - SEASONAL EMPLOYEES Totals 1 $193.50 Business Unit 4320 - FORESTRY Totals 1 $193.50 Business Unit 4330 - GREENWAYS Account 62195 - LANDSCAPE MAINTENANCE SERVICES 14787 - CLEANSLATE CHICAGO, LLC FY2020 PARK MOWING CONTRACT 05/31/2020 07/28/2020 3,177.22 14787 - CLEANSLATE CHICAGO, LLC FY2020 PARK MOWING CONTRACT 06/30/2020 07/28/2020 3,177.22 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC FY2020 GREEN BAY ROAD LANDSCAPING MAINTENANCE 07/15/2020 07/28/2020 3,335.92 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC FY2020 STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCE 07/15/2020 07/28/2020 5,488.57 Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals 4 $15,178.93 Account 62199 - PARK MNTNCE & FURNITURE RPLCMN 297163 - KOMPAN, INC. PLAYGROUND EQUIPMENT 07/15/2020 07/28/2020 640.00 Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals 1 $640.00 Business Unit 4330 - GREENWAYS Totals 5 $15,818.93 Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Account 62315 - POSTAGE 101832 - FEDERAL EXPRESS CORP. SHIPPING 07/08/2020 07/28/2020 62.07 Account 62315 - POSTAGE Totals 1 $62.07 Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals 1 $62.07 Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Account 64008 - FESTIVAL LIGHTING 15016 - DYNEGY UTILITIES-DYNEGY 07/10/2020 07/28/2020 30.56 Account 64008 - FESTIVAL LIGHTING Totals 1 $30.56 Account 65070 - OFFICE/OTHER EQT MTN MATL 100747 - MOBO TREX TRAFFIC SIGNAL LED GREEN ARROW INSERTS 06/28/2020 07/28/2020 280.00 Account 65070 - OFFICE/OTHER EQT MTN MATL Totals 1 $280.00 Account 65115 - TRAFFIC CONTROL SUPPLI 103411 - MIDWEST FENCE COMPANY GUARD RAIL REPAIR 07/07/2020 07/28/2020 1,172.00 Account 65115 - TRAFFIC CONTROL SUPPLI Totals 1 $1,172.00 Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals 3 $1,482.56 Department 40 - PUBLIC WORKS AGENCY Totals 15 $18,791.20 Fund 100 - GENERAL FUND Totals 198 $273,859.36

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A1. Page 28 of 146 CITY OF EVANSTON 176 HUMAN SERVICES FUND Accounts Payable by G/L Distribution Report BILLS LIST Payment Date Range 07/28/20 - 07/28/20 PERIOD ENDING 07.28.2020 Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 176 - HUMAN SERVICES FUND Department 24 - HEALTH Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 61060 - SEASONAL EMPLOYEES 105676 - YOUTH JOB CENTER OF EVANSTON SUMMER PWE FOR iKITS CAREERS PARTICIPANTS 07/14/2020 07/28/2020 15,120.00 Account 61060 - SEASONAL EMPLOYEES Totals 1 $15,120.00 Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals 1 $15,120.00 Business Unit 4651 - HEALTH & HUMAN SERVICES Account 62960 - INTERFAITH ACTION COUNCIL 101725 - INTERFAITH ACTION OF EVANSTON 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 3,712.50 Account 62960 - INTERFAITH ACTION COUNCIL Totals 1 $3,712.50 Account 62961 - BOOKS AND BREAKFAST 16424 - BOOKS AND BREAKFAST 2ND QUARTER DISBURSEMENT FOR MHB FUNDS 07/15/2020 07/28/2020 6,187.50 Account 62961 - BOOKS AND BREAKFAST Totals 1 $6,187.50 Account 62962 - THE HARBOUR, INC. 252616 - THE HARBOUR, INC. 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 2,227.50 Account 62962 - THE HARBOUR, INC. Totals 1 $2,227.50 Account 62980 - NORTH SHORE SENIOR CENTER 103793 - NORTH SHORE SENIOR CENTER 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 10,023.75 Account 62980 - NORTH SHORE SENIOR CENTER Totals 1 $10,023.75 Account 62990 - METROPOLITAN FAMILY SERV 121037 - METROPOLITAN FAMILY SERVICES 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 18,067.50 Account 62990 - METROPOLITAN FAMILY SERV Totals 1 $18,067.50 Account 63067 - CHILDCARE NETWORK EVANSTON 321674 - CHILDCARE NETWORK OF EVANSTON 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 11,756.25 Account 63067 - CHILDCARE NETWORK EVANSTON Totals 1 $11,756.25 Account 63069 - JAMES MORAN CENTER 288204 - JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 12,375.00 Account 63069 - JAMES MORAN CENTER Totals 1 $12,375.00 Account 63071 - SHORE COMMUNITY SERVICES 104716 - SHORE COMMUNITY SERVICES 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 8,308.50 Account 63071 - SHORE COMMUNITY SERVICES Totals 1 $8,308.50 Account 63120 - MEALS AT HOME 103297 - MEALS AT HOME DBA MEALS ON WHEELS NORTHEASTERN IL 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 2,475.00 Account 63120 - MEALS AT HOME Totals 1 $2,475.00 Account 67015 - PEER SERVICES 104033 - PEER SERVICES, INC. 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 19,646.50 Account 67015 - PEER SERVICES Totals 1 $19,646.50 Account 67017 - Trilogy Inc. 105221 - TRILOGY, INC. 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 7,425.00 Account 67017 - Trilogy Inc. Totals 1 $7,425.00 Account 67018 - Center for Independent Futures 153686 - CENTER FOR INDEPENDENT FUTURES 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 3,081.25 Account 67018 - Center for Independent Futures Totals 1 $3,081.25 Account 67030 - FAMILY FOCUS 101811 - FAMILY FOCUS 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 9,900.00 Account 67030 - FAMILY FOCUS Totals 1 $9,900.00 Account 67045 - YOU 302371 - YOUTH & OPPORTUNITY UNITED 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 18,097.75 Account 67045 - YOU Totals 1 $18,097.75 Account 67065 - HOUSING OPTIONS 102388 - IMPACT BEHAVIORAL HEALTH PARTNERS 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 14,107.50 Account 67065 - HOUSING OPTIONS Totals 1 $14,107.50 Account 67090 - Child Care Center Of Evanston 101035 - LEARNING BRIDGE 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 2,673.00 Account 67090 - Child Care Center Of Evanston Totals 1 $2,673.00 Account 67110 - CONNECTIONS FOR THE HOMELESS 101187 - CONNECTIONS FOR THE HOMELESS 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 14,850.00 Account 67110 - CONNECTIONS FOR THE HOMELESS Totals 1 $14,850.00 Account 67125 - INFANT WELFARE SOCIETY 102565 - INFANT WELFARE SOCIETY 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 14,478.75 Account 67125 - INFANT WELFARE SOCIETY Totals 1 $14,478.75 Account 67146 - NORTHWEST CASA 10245 - NORTHWEST CENTER AGAINST SEXUAL ASSAULT 2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD 07/15/2020 07/28/2020 4,702.50 Account 67146 - NORTHWEST CASA Totals 1 $4,702.50 Business Unit 4651 - HEALTH & HUMAN SERVICES Totals 19 $184,095.75 Department 24 - HEALTH Totals 20 $199,215.75 Fund 176 - HUMAN SERVICES FUND Totals 20 $199,215.75

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A1. Page 29 of 146 CITY OF EVANSTON 180 GOOD NEIGHBOR FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 180 - GOOD NEIGHBOR FUND Department 99 - NON-DEPARTMENTAL Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION Account 62490 - OTHER PROGRAM COSTS 15757 - TIZ MEDIA FOUNDATION CARP - FINAL PAYMENT 06/29/2020 07/28/2020 1,150.00 Account 62490 - OTHER PROGRAM COSTS Totals 1 $1,150.00 Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION Totals 1 $1,150.00 Department 99 - NON-DEPARTMENTAL Totals 1 $1,150.00 Fund 180 - GOOD NEIGHBOR FUND Totals 1 $1,150.00

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A1. Page 30 of 146 CITY OF EVANSTON 200 MOTOR FUEL TAX FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 200 - MOTOR FUEL TAX FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 64006 - LIGHTING 101143 - COMED UTILITIES: COMED 06/29/2020 07/28/2020 6.47 101143 - COMED UTILITIES: COMED 07/08/2020 07/28/2020 7,444.05 Account 64006 - LIGHTING Totals 2 $7,450.52 Account 64007 - TRAFFIC LIGHT ELECTRICITY 101143 - COMED UTILITIES: COMED 07/02/2020 07/28/2020 5,848.34 Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals 1 $5,848.34 Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals 3 $13,298.86 Department 40 - PUBLIC WORKS AGENCY Totals 3 $13,298.86 Fund 200 - MOTOR FUEL TAX FUND Totals 3 $13,298.86

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A1. Page 31 of 146 CITY OF EVANSTON 205 EMERGENCY TELEPHONE(E911) Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62509 - SERVICE AGREEMENTS/ CONTRACTS 100987 - CHICAGO COMMUNICATIONS, LLC. MOBILE RADIO 07/09/2020 07/28/2020 674.00 103536 - MOTOROLA SOLUTIONS, INC. COMMUNICATION CHARGES 07/01/2020 07/28/2020 126.00 103536 - MOTOROLA SOLUTIONS, INC. COMMUNICATION EQUIPMENT 07/03/2020 07/28/2020 4,595.37 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals 3 $5,395.37 Account 64505 - TELECOMMUNICATIONS 149416 - AT & T COMMUNICATION CHARGES 06/22/2020 07/28/2020 286.80 Account 64505 - TELECOMMUNICATIONS Totals 1 $286.80 Account 65085 - MINOR EQUIPMENT & TOOLS 104680 - SETCOM CORP. SWE-IMZ4 SETCOM LIBERATOR WIRELESS SUPERMIC 06/10/2020 07/28/2020 7,440.00 Account 65085 - MINOR EQUIPMENT & TOOLS Totals 1 $7,440.00 Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals 5 $13,122.17 Department 22 - POLICE Totals 5 $13,122.17 Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals 5 $13,122.17

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A1. Page 32 of 146 CITY OF EVANSTON 215 CDBG FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 215 - CDBG FUND Department 21 - COMMUNITY DEVELOPMENT Business Unit 5220 - CDBG ADMINISTRATION Account 62490 - OTHER PROGRAM COSTS 17064 - ENTERPRISE COMMUNITY PARTNERS, INC. REGIONAL ASSESSMENT OF FAIR HOUSING PAYMENT 07/15/2020 07/28/2020 5,499.95 Account 62490 - OTHER PROGRAM COSTS Totals 1 $5,499.95 Business Unit 5220 - CDBG ADMINISTRATION Totals 1 $5,499.95 Department 21 - COMMUNITY DEVELOPMENT Totals 1 $5,499.95 Fund 215 - CDBG FUND Totals 1 $5,499.95

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A1. Page 33 of 146 CITY OF EVANSTON 250 AFFORDABLE HOUSING FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 250 - AFFORDABLE HOUSING FUND Department 21 - COMMUNITY DEVELOPMENT Business Unit 5465 - AFFORDABLE HOUSING Account 62490 - OTHER PROGRAM COSTS 16209 - DENZIN SOLTANZADEH LLC ATTORNEY FEES FOR FORECLOSED PROPERTIES 07/17/2020 07/28/2020 39.00 16209 - DENZIN SOLTANZADEH LLC ATTORNEY FEES FOR FORECLOSED PROPERTIES 07/17/2020 07/28/2020 429.00 Account 62490 - OTHER PROGRAM COSTS Totals 2 $468.00 Business Unit 5465 - AFFORDABLE HOUSING Totals 2 $468.00 Department 21 - COMMUNITY DEVELOPMENT Totals 2 $468.00 Fund 250 - AFFORDABLE HOUSING FUND Totals 2 $468.00

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A1. Page 34 of 146 CITY OF EVANSTON 345 CHICAGO-MAIN TIF Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 345 - CHICAGO-MAIN TIF Department 99 - NON-DEPARTMENTAL Business Unit 3400 - CHICAGO-MAIN TIF LETTER OF CREDI Account 65515 - OTHER IMPROVEMENTS 16073 - PATRICK ENGINEERING, INC. MAIN ST IMPROVEMENT PROJECT PHASE II ENGINEERING 07/07/2020 07/28/2020 47,241.17 Account 65515 - OTHER IMPROVEMENTS Totals 1 $47,241.17 Business Unit 3400 - CHICAGO-MAIN TIF LETTER OF CREDI Totals 1 $47,241.17 Department 99 - NON-DEPARTMENTAL Totals 1 $47,241.17 Fund 345 - CHICAGO-MAIN TIF Totals 1 $47,241.17

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A1. Page 35 of 146 CITY OF EVANSTON 415 CAPITAL IMPROVEMENTS FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 4118 - 2018 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES 16073 - PATRICK ENGINEERING, INC. MAIN ST IMPROVEMENT PROJECT PHASE I ENGINEERING 07/13/2020 07/28/2020 629.90 Account 62145 - ENGINEERING SERVICES Totals 1 $629.90 Business Unit 4118 - 2018 GO BOND CAPITAL Totals 1 $629.90 Business Unit 4119 - 2019 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES 104927 - STANLEY CONSULTANTS INC. CENTRAL ST BRIDGE PHASE II ENGINEERING SRVS RESOLUTION 06/23/2020 07/28/2020 18,634.13 Account 62145 - ENGINEERING SERVICES Totals 1 $18,634.13 Account 65515 - OTHER IMPROVEMENTS 101834 - FEDERAL SIGNAL CORP. EMERGENCY SIREN SYSTEM 07/01/2020 07/28/2020 13,590.00 Account 65515 - OTHER IMPROVEMENTS Totals 1 $13,590.00 Business Unit 4119 - 2019 GO BOND CAPITAL Totals 2 $32,224.13 Business Unit 4120 - 2020 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES 176428 - CIVILTECH ENGINEERING CHURCH ST PEDESTRIAN & BICYCLE IMPROVEMENTS 07/10/2020 07/28/2020 1,320.04 282195 - KPFF, INC., DBA KPFF CONSULTING ENGINEER STRUCTURAL ENGINEERING EVALUATION ECOLOGY CNTR FLOOR BUCKLING 07/14/2020 07/28/2020 2,500.00 104804 - SMITHGROUP, INC. SOLE SOURCE - SHORELINE CONDITION ASSESSMENT 07/10/2020 07/28/2020 42,745.00 Account 62145 - ENGINEERING SERVICES Totals 3 $46,565.04 Business Unit 4120 - 2020 GO BOND CAPITAL Totals 3 $46,565.04 Business Unit 4219 - NON-BOND CAPITAL Account 62145 - ENGINEERING SERVICES 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD. HOWARD ST CORRIDOR IMPROVEMENTS RESOLUTION 06/18/2020 07/28/2020 19,305.21 17367 - GZA GEOENVIRONMENTAL, INC. PUBLIC CANOE LAUNCH FEASIBILITY STUDY 07/12/2020 07/28/2020 5,830.60 Account 62145 - ENGINEERING SERVICES Totals 2 $25,135.81 Business Unit 4219 - NON-BOND CAPITAL Totals 2 $25,135.81 Department 40 - PUBLIC WORKS AGENCY Totals 8 $104,554.88 Fund 415 - CAPITAL IMPROVEMENTS FUND Totals 8 $104,554.88

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A1. Page 36 of 146 CITY OF EVANSTON 416 CROWN CONSTRUCTION FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 416 - CROWN CONSTRUCTION FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 4160 - CROWN CONSTRUCTION PROJECT Account 65515 - OTHER IMPROVEMENTS 17099 - LIFT WORKS INC. HYBRID DIESEL ELECTRIC LIFT FOR ROBERT CROWN #261 07/09/2020 07/28/2020 25,000.00 184851 - ENVIRONMENTAL GROUP SERVICES, LTD ROBERT CROWN AMBIENT AIR MONITORING - SINGLE SOURCE 06/29/2020 07/28/2020 320.00 16119 - SKYRIM STUDIO INC PUBLIC ART CONTRACT AWARD-ROBERT CROWN - BLESSING HANCOCK 07/09/2020 07/28/2020 65,000.00 16953 - VIBRA-TECH ENGINEERS, INC. SINGLE SOURCE VIBRATION MONITORING CONTRACT 2- ROBERT CROWN 06/25/2020 07/28/2020 1,550.00 16953 - VIBRA-TECH ENGINEERS, INC. SINGLE SOURCE VIBRATION MONITORING CONTRACT 2- ROBERT CROWN 02/21/2020 07/28/2020 1,550.00 Account 65515 - OTHER IMPROVEMENTS Totals 5 $93,420.00 Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals 5 $93,420.00 Department 40 - PUBLIC WORKS AGENCY Totals 5 $93,420.00 Fund 416 - CROWN CONSTRUCTION FUND Totals 5 $93,420.00

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A1. Page 37 of 146 CITY OF EVANSTON 505 PARKING SYSTEM FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 7005 - PARKING SYSTEM MGT Account 53385 - SPACE (LOT) RENTALS 17527 - STEPHANIE WOLFORD DUPLICATE PAYMENT FOR PARKING LOT PERMIT 07/16/2020 07/28/2020 61.20 Account 53385 - SPACE (LOT) RENTALS Totals 1 $61.20 Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 03/09/2020 07/28/2020 39.89 Account 62380 - COPY MACHINE CHARGES Totals 1 $39.89 Account 64540 - TELECOMMUNICATIONS - WIRELESS 14093 - VERIZON NETWORKFLEET, INC. AVL TRACKERS 07/01/2020 07/28/2020 18.95 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals 1 $18.95 Business Unit 7005 - PARKING SYSTEM MGT Totals 3 $120.04 Business Unit 7015 - PARKING LOTS & METERS Account 62347 - PARKING TAX PAYMENTS TO COUNTY 101215 - COOK COUNTY COLLECTOR *PARKING COUNTY TAX 2020 JUNE 07/09/2020 07/28/2020 450.27 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals 1 $450.27 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS 101545 - DUNCAN PARKING TECHNOLOGIES, INC. AUTOTRAX FEES-JULY 2020 07/09/2020 07/28/2020 3,756.25 101545 - DUNCAN PARKING TECHNOLOGIES, INC. API CHARGE-SMARKING-JULY 2020 07/09/2020 07/28/2020 300.50 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals 2 $4,056.75 Business Unit 7015 - PARKING LOTS & METERS Totals 3 $4,507.02 Business Unit 7025 - CHURCH STREET GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY 101215 - COOK COUNTY COLLECTOR *PARKING SATE TAX JUNE 2020 07/09/2020 07/28/2020 1,938.00 101215 - COOK COUNTY COLLECTOR *PARKING COUNTY TAX 2020 JUNE 07/09/2020 07/28/2020 555.44 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals 2 $2,493.44 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS 13583 - 3C PAYMENT (USA) CORP CREDIT & DEBIT CARD PROCESSING FEES-JUNE 2020 07/09/2020 07/28/2020 90.00 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals 1 $90.00 Account 64005 - ELECTRICITY 15016 - DYNEGY UTILITIES-DYNEGY 07/10/2020 07/28/2020 1,647.90 Account 64005 - ELECTRICITY Totals 1 $1,647.90 Business Unit 7025 - CHURCH STREET GARAGE Totals 4 $4,231.34 Business Unit 7036 - SHERMAN GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY 101215 - COOK COUNTY COLLECTOR *PARKING SATE TAX JUNE 2020 07/09/2020 07/28/2020 4,456.00 101215 - COOK COUNTY COLLECTOR *PARKING COUNTY TAX 2020 JUNE 07/09/2020 07/28/2020 2,074.84 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals 2 $6,530.84 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS SECURITY SOLUTIONS FOR MULTIPLE BUILDINGS 06/16/2020 07/28/2020 211.20 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals 1 $211.20 Account 62705 - BANK SERVICE CHARGES 13583 - 3C PAYMENT (USA) CORP CREDIT & DEBIT CARD PROCESSING FEES-JUNE 2020 07/09/2020 07/28/2020 188.40 Account 62705 - BANK SERVICE CHARGES Totals 1 $188.40 Account 64005 - ELECTRICITY 15016 - DYNEGY UTILITIES-DYNEGY 07/10/2020 07/28/2020 3,168.51 Account 64005 - ELECTRICITY Totals 1 $3,168.51 Business Unit 7036 - SHERMAN GARAGE Totals 5 $10,098.95 Business Unit 7037 - MAPLE GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY 101215 - COOK COUNTY COLLECTOR *PARKING SATE TAX JUNE 2020 07/09/2020 07/28/2020 3,576.00 101215 - COOK COUNTY COLLECTOR *PARKING COUNTY TAX 2020 JUNE 07/09/2020 07/28/2020 296.76 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals 2 $3,872.76 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS 12366 - AUTOMATED PARKING TECHNOLOGIES SERVICE CALL 6/17/20-MAPLE GARAGE 07/09/2020 07/28/2020 160.00 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS SECURITY SOLUTIONS FOR MULTIPLE BUILDINGS 06/16/2020 07/28/2020 211.20 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals 2 $371.20 Account 62705 - BANK SERVICE CHARGES 13583 - 3C PAYMENT (USA) CORP CREDIT & DEBIT CARD PROCESSING FEES-JUNE 2020 07/09/2020 07/28/2020 106.08 Account 62705 - BANK SERVICE CHARGES Totals 1 $106.08 Account 64005 - ELECTRICITY 15016 - DYNEGY UTILITIES-DYNEGY 07/10/2020 07/28/2020 3,690.58 Account 64005 - ELECTRICITY Totals 1 $3,690.58 Business Unit 7037 - MAPLE GARAGE Totals 6 $8,040.62 Department 19 - ADMINISTRATIVE SERVICES Totals 21 $26,997.97 Fund 505 - PARKING SYSTEM FUND Totals 21 $26,997.97

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A1. Page 38 of 146 CITY OF EVANSTON 510 WATER FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 510 - WATER FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 4200 - WATER PRODUCTION Account 56140 - FEES AND MERCHANDISE SALE 102499 - ILLINOIS DEPT OF REVENUE *SALES TAX 07/16/2020 07/28/2020 1,738.00 Account 56140 - FEES AND MERCHANDISE SALE Totals 1 $1,738.00 Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/27/2020 07/28/2020 94.44 Account 62380 - COPY MACHINE CHARGES Totals 1 $94.44 Account 64540 - TELECOMMUNICATIONS - WIRELESS 14093 - VERIZON NETWORKFLEET, INC. AVL TRACKERS 07/01/2020 07/28/2020 37.90 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals 1 $37.90 Business Unit 4200 - WATER PRODUCTION Totals 3 $1,870.34 Business Unit 4210 - PUMPING Account 64005 - ELECTRICITY 101143 - COMED UTILITIES: COMED 07/01/2020 07/28/2020 271.34 101143 - COMED UTILITIES: COMED 07/20/2020 07/28/2020 85.88 15016 - DYNEGY UTILITIES-DYNEGY 07/10/2020 07/28/2020 79,903.77 Account 64005 - ELECTRICITY Totals 3 $80,260.99 Account 64015 - NATURAL GAS 103744 - NICOR UTILITIES: NICOR 06/15/2020 07/28/2020 1,127.77 Account 64015 - NATURAL GAS Totals 1 $1,127.77 Business Unit 4210 - PUMPING Totals 4 $81,388.76 Business Unit 4220 - FILTRATION Account 65015 - CHEMICALS/ SALT 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC) 06/30/2020 07/28/2020 3,447.81 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC) 07/01/2020 07/28/2020 3,437.62 Account 65015 - CHEMICALS/ SALT Totals 2 $6,885.43 Business Unit 4220 - FILTRATION Totals 2 $6,885.43 Business Unit 4225 - WATER OTHER OPERATIONS Account 62180 - STUDIES 17270 - BACKFLOW SOLUTIONS, INC CROSS CONNECTION CONTROL MANAGEMENT PROGRAM 07/01/2020 07/28/2020 7,472.45 Account 62180 - STUDIES Totals 1 $7,472.45 Account 62315 - POSTAGE 13723 - SEBIS DIRECT UTILITITY BILL PRINT AND MAIL SERVICES 07/08/2020 07/28/2020 2,500.00 Account 62315 - POSTAGE Totals 1 $2,500.00 Business Unit 4225 - WATER OTHER OPERATIONS Totals 2 $9,972.45 Business Unit 4540 - DISTRIBUTION MAINTENANCE Account 64540 - TELECOMMUNICATIONS - WIRELESS 14093 - VERIZON NETWORKFLEET, INC. AVL TRACKERS 07/01/2020 07/28/2020 170.55 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals 1 $170.55 Account 65051 - MATERIALS - STREETS DIVISION 13666 - BUILDERS ASPHALT, LLC FY2020 HOT MIX ASPHALT PURCHASE 06/26/2020 07/28/2020 349.06 13666 - BUILDERS ASPHALT, LLC FY2020 HOT MIX ASPHALT PURCHASE 06/30/2020 07/28/2020 217.62 13666 - BUILDERS ASPHALT, LLC FY2020 HOT MIX ASPHALT PURCHASE 07/06/2020 07/28/2020 466.24 13666 - BUILDERS ASPHALT, LLC FY2020 HOT MIX ASPHALT PURCHASE 07/07/2020 07/28/2020 348.44 13666 - BUILDERS ASPHALT, LLC FY2020 HOT MIX ASPHALT PURCHASE 07/08/2020 07/28/2020 632.40 13666 - BUILDERS ASPHALT, LLC FY2020 HOT MIX ASPHALT PURCHASE 07/10/2020 07/28/2020 554.28 13666 - BUILDERS ASPHALT, LLC FY2020 HOT MIX ASPHALT PURCHASE 07/14/2020 07/28/2020 413.54 13666 - BUILDERS ASPHALT, LLC FY2020 HOT MIX ASPHALT PURCHASE 07/16/2020 07/28/2020 613.18 100780 - OZINGA CHICAGO RMC, INC. FY2020 CONCRETE PURCHASE 07/08/2020 07/28/2020 1,833.00 Account 65051 - MATERIALS - STREETS DIVISION Totals 9 $5,427.76 Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals 10 $5,598.31 Department 40 - PUBLIC WORKS AGENCY Totals 21 $105,715.29 Fund 510 - WATER FUND Totals 21 $105,715.29

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A1. Page 39 of 146 CITY OF EVANSTON 513 WATER DEPR IMPRV & EXT FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES 16600 - STANTEC CONSULTING SERVICES, INC. 1909 RAW WATER INTAKE REPLACEMENT 07/01/2020 07/28/2020 50,286.05 Account 62145 - ENGINEERING SERVICES Totals 1 $50,286.05 Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals 1 $50,286.05 Department 71 - UTILITIES Totals 1 $50,286.05 Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals 1 $50,286.05

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A1. Page 40 of 146 CITY OF EVANSTON 515 SEWER FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 515 - SEWER FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 4530 - SEWER MAINTENANCE Account 62315 - POSTAGE 13723 - SEBIS DIRECT UTILITITY BILL PRINT AND MAIL SERVICES 07/08/2020 07/28/2020 2,500.00 Account 62315 - POSTAGE Totals 1 $2,500.00 Account 64540 - TELECOMMUNICATIONS - WIRELESS 14093 - VERIZON NETWORKFLEET, INC. AVL TRACKERS 07/01/2020 07/28/2020 170.55 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals 1 $170.55 Account 65055 - MATER. TO MAINT. IMP. 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCE 07/15/2020 07/28/2020 428.57 Account 65055 - MATER. TO MAINT. IMP. Totals 1 $428.57 Business Unit 4530 - SEWER MAINTENANCE Totals 3 $3,099.12 Business Unit 4531 - SEWER OTHER OPERATIONS Account 62180 - STUDIES 307198 - HEY AND ASSOCIATES STORMWATER MASTER PLAN 07/13/2020 07/28/2020 10,094.82 Account 62180 - STUDIES Totals 1 $10,094.82 Account 62421 - NPDES FEES - SEWER 120104 - ILLINOIS ENVIRONMENTAL PROTECTION AGENCY NPDES ANNUAL FEE-STORMWATER MS4 7/1/20-6/30/21 06/26/2020 07/28/2020 1,000.00 Account 62421 - NPDES FEES - SEWER Totals 1 $1,000.00 Account 62461 - SEWER MAINTENANCE CONTRACTS 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCE 07/15/2020 07/28/2020 2,214.28 Account 62461 - SEWER MAINTENANCE CONTRACTS Totals 1 $2,214.28 Business Unit 4531 - SEWER OTHER OPERATIONS Totals 3 $13,309.10 Department 40 - PUBLIC WORKS AGENCY Totals 6 $16,408.22 Fund 515 - SEWER FUND Totals 6 $16,408.22

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A1. Page 41 of 146 CITY OF EVANSTON 520 SOLID WASTE FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 56155 - TRASH CART SALES 102499 - ILLINOIS DEPT OF REVENUE *SALES TAX 07/16/2020 07/28/2020 84.00 Account 56155 - TRASH CART SALES Totals 1 $84.00 Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS 102184 - GROOT RECYCLING & WASTE SERVICES FY2020 RESIDENTIAL REFUSE COLLECTION 07/01/2020 07/28/2020 136,526.00 Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals 1 $136,526.00 Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS 102184 - GROOT RECYCLING & WASTE SERVICES FY2020 RESIDENTIAL YARD WASTE & FOOF SCRAP COLLECTION 07/01/2020 07/28/2020 79,836.98 Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS Totals 1 $79,836.98 Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals 3 $216,446.98 Department 40 - PUBLIC WORKS AGENCY Totals 3 $216,446.98 Fund 520 - SOLID WASTE FUND Totals 3 $216,446.98

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A1. Page 42 of 146 CITY OF EVANSTON 600 FLEET SERVICES FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 7705 - GENERAL SUPPORT Account 62380 - COPY MACHINE CHARGES 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/27/2020 07/28/2020 23.61 Account 62380 - COPY MACHINE CHARGES Totals 1 $23.61 Business Unit 7705 - GENERAL SUPPORT Totals 1 $23.61 Business Unit 7710 - FLEET MAINTENANCE Account 62240 - AUTOMOTIVE EQMP MAINT 15832 - STENSTROM PETROLEUM SERVICES GROUP TANK PIPE REPAIRS AT NORTH FUEL ISLAND 05/14/2020 07/28/2020 14,965.00 Account 62240 - AUTOMOTIVE EQMP MAINT Totals 1 $14,965.00 Account 64540 - TELECOMMUNICATIONS - WIRELESS 14093 - VERIZON NETWORKFLEET, INC. AVL TRACKERS 07/01/2020 07/28/2020 200.00 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals 1 $200.00 Account 65020 - CLOTHING 101064 - CINTAS #22 UNIFORMS 07/07/2020 07/28/2020 201.13 101064 - CINTAS #22 UNIFORMS 07/14/2020 07/28/2020 201.13 Account 65020 - CLOTHING Totals 2 $402.26 Account 65035 - PETROLEUM PRODUCTS 202507 - GAS DEPOT INC. VEHICLE FUEL JAN-JULY 2020 07/02/2020 07/28/2020 13,483.05 Account 65035 - PETROLEUM PRODUCTS Totals 1 $13,483.05 Account 65060 - MATER. TO MAINT. AUTOS 100003 - 1ST AYD CORPORATION MATERIALS TO MAINTAIN AUTOS 07/08/2020 07/28/2020 1,684.00 322967 - APC STORES, INC., DBA BUMPER TO BUMPER STOCK FOR FLEET 07/07/2020 07/28/2020 219.80 322967 - APC STORES, INC., DBA BUMPER TO BUMPER FIRE COOLING SYSTEM 07/08/2020 07/28/2020 67.59 322967 - APC STORES, INC., DBA BUMPER TO BUMPER STOCK FOR FLEET 07/09/2020 07/28/2020 408.98 322967 - APC STORES, INC., DBA BUMPER TO BUMPER GREENWAYS VEHICLE #589 BRAKING SYSTEM 07/09/2020 07/28/2020 36.00 322967 - APC STORES, INC., DBA BUMPER TO BUMPER FIRE VEHICLE #313 A/C 07/10/2020 07/28/2020 170.81 322967 - APC STORES, INC., DBA BUMPER TO BUMPER STOCK FOR FLEET 07/14/2020 07/28/2020 14.40 14043 - ARI PHOENX, INC. ANNUAL INSPECTION OF LIFTS 07/09/2020 07/28/2020 1,014.62 106584 - BURRIS EQUIPMENT CO. GREENWAYS VEHICLE #513 HUB LUGS 07/14/2020 07/28/2020 25.39 101300 - CUMBERLAND SERVICENTER REM VEHICLE #742 A/C 07/07/2020 07/28/2020 316.32 101300 - CUMBERLAND SERVICENTER REM VEHICLE #716 AIR SYSTEM 07/10/2020 07/28/2020 94.34 101511 - DOUGLAS TRUCK PARTS SHOP TOOLS 07/09/2020 07/28/2020 225.00 101511 - DOUGLAS TRUCK PARTS CHAIN BINDERS 04/16/2020 07/28/2020 83.20 227800 - GOLF MILL FORD POLICE VEHICLE #58 07/08/2020 07/28/2020 41.85 227800 - GOLF MILL FORD POLICE VEHICLE #58 A/C 07/10/2020 07/28/2020 28.00 227800 - GOLF MILL FORD WATER VEHICLE #906 LIGHTS 07/09/2020 07/28/2020 38.43 227800 - GOLF MILL FORD PD VEHICLE #58 ELECTRICAL 07/09/2020 07/28/2020 14.00 227800 - GOLF MILL FORD POLICE VEHICLE #54 POWER SYSTEM 07/13/2020 07/28/2020 80.10 227800 - GOLF MILL FORD PD VEHICLE #46 SEATBELT 07/13/2020 07/28/2020 96.03 227800 - GOLF MILL FORD PEO VEHICLE #110 ELECTRICAL 07/08/2020 07/28/2020 393.19 227800 - GOLF MILL FORD CORE RETURN 06/24/2020 07/28/2020 (20.00) 102281 - HAVEY COMMUNICATIONS INC. MULTIPLE PD UNITROL REBUILD 07/14/2020 07/28/2020 221.30 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO STOCK FOR BATTERIES 07/13/2020 07/28/2020 414.08 120232 - INTERSTATE POWER SYSTEMS, INC. FIRE VEHICLE #324 ON SITE INSPECTION 06/29/2020 07/28/2020 710.00 102994 - LEACH ENTERPRISES, INC. GREENWAYS VEHICLE #550 TRAILER BRAKES 07/06/2020 07/28/2020 180.38 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP PARTS FOR PIERCE PUMPER 06/30/2020 07/28/2020 2,269.00 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP FD VEHICLE #323 REPAIRS 06/17/2020 07/28/2020 2,894.14 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP FIRE VEHICLE #321 FUEL TANK 06/26/2020 07/28/2020 1,546.46 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP FIRE VEHICLE #325R SEAT BELT 07/08/2020 07/28/2020 186.65 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP FIRE VEHICLE #325R EXHAUST/ FUEL REPAIRS 07/08/2020 07/28/2020 297.67 103795 - NORTH SHORE TOWING WATER VEHICLE #921 WARRANTY 07/10/2020 07/28/2020 700.00 104339 - REGIONAL TRUCK EQUIPMENT COMPANY, INC. STREETS VEHICLE #643 LIFT GATE 06/30/2020 07/28/2020 2,229.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC FLEET DIAGNOSTIC SOFTWARE 07/10/2020 07/28/2020 40.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC REM VEHICLE #716 FILTERS 07/13/2020 07/28/2020 211.14 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC DIAGNOSTIC SOFTWARE UPDATES 07/14/2020 07/28/2020 40.00 104918 - STANDARD EQUIPMENT COMPANY REM VEHICLE #741 BROOM LIFT 07/02/2020 07/28/2020 332.06 104918 - STANDARD EQUIPMENT COMPANY STREETS VEHICLE #742 BROOM LIFT 07/06/2020 07/28/2020 510.29 106333 - WEST SIDE EXCHANGE STREETS VEHICLE #681 CAB 07/06/2020 07/28/2020 262.31 106333 - WEST SIDE EXCHANGE CREDIT FOR STREETS VEHICLE #681 07/07/2020 07/28/2020 (247.31) 106333 - WEST SIDE EXCHANGE STREETS VEHICLE #609 PADS 07/06/2020 07/28/2020 206.92 Account 65060 - MATER. TO MAINT. AUTOS Totals 40 $18,036.14 Account 65065 - TIRES & TUBES 245860 - WENTWORTH TIRE SERVICE TIRES FOR STOCK 07/06/2020 07/28/2020 610.96 245860 - WENTWORTH TIRE SERVICE REM VEHICLE #720/714 TIRES 07/06/2020 07/28/2020 368.00 245860 - WENTWORTH TIRE SERVICE STREETS VEHICLE #683 TIRES 07/09/2020 07/28/2020 201.00 245860 - WENTWORTH TIRE SERVICE STOCK FOR TIRES 07/13/2020 07/28/2020 1,001.90 Account 65065 - TIRES & TUBES Totals 4 $2,181.86 Business Unit 7710 - FLEET MAINTENANCE Totals 49 $49,268.31 Department 19 - ADMINISTRATIVE SERVICES Totals 50 $49,291.92 Fund 600 - FLEET SERVICES FUND Totals 50 $49,291.92

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A1. Page 43 of 146 CITY OF EVANSTON 601 EQUIP REPLACEMENT FUND Accounts Payable by G/L Distribution Report Payment Date Range 07/28/20 - 07/28/20 BILLS LIST PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 601 - EQUIPMENT REPLACEMENT FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 7780 - VEHICLE REPLACEMENTS Account 65550 - AUTOMOTIVE EQUIPMENT 17099 - LIFT WORKS INC. GOLDEN TRAILER FOR FACILITIES 07/09/2020 07/28/2020 12,503.00 17099 - LIFT WORKS INC. HYBRID DIESEL ELECTRIC LIFT FOR ROBERT CROWN #261 07/09/2020 07/28/2020 74,700.00 Account 65550 - AUTOMOTIVE EQUIPMENT Totals 2 $87,203.00 Business Unit 7780 - VEHICLE REPLACEMENTS Totals 2 $87,203.00 Department 19 - ADMINISTRATIVE SERVICES Totals 2 $87,203.00 Fund 601 - EQUIPMENT REPLACEMENT FUND Totals 2 $87,203.00

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A1. Page 44 of 146 CITY OF EVANSTON 605 INSURANCE FUND Accounts Payable by G/L Distribution Report BILLS LIST Payment Date Range 07/28/20 - 07/28/20 PERIOD ENDING 07.28.2020 Vendor Invoice Description Invoice Date Payment Date Invoice Amount Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL 16101 - LAW OFFICES OF SHAWN JONES THE LAW OFFICES OF C. SHAWN JONES & JOHN BAMBERG ll 06/29/2020 07/28/2020 5,000.00 16101 - LAW OFFICES OF SHAWN JONES THE LAW OFFICES OF C. SHAWN JONES & DESHAWN THOMAS 07/03/2020 07/28/2020 15,000.00 270106 - ROBBINS SCHWARTZ NICHOLAS LIFTON & TAYLO LEGALS SERVICES THROUGH MAY 31, 2020 06/25/2020 07/28/2020 7,835.28 Account 62130 - LEGAL SERVICES-GENERAL Totals 3 $27,835.28 Account 62266 - TPA SERVICE CHARGES 244146 - CCMSI 3RD QUARTER CLAIMS & ADMINISTRATION FEES 07/07/2020 07/28/2020 23,375.00 Account 62266 - TPA SERVICE CHARGES Totals 1 $23,375.00 Business Unit 7800 - RISK MANAGEMENT Totals 4 $51,210.28 Department 99 - NON-DEPARTMENTAL Totals 4 $51,210.28 Fund 605 - INSURANCE FUND Totals 4 $51,210.28 * = Prior Fiscal Year Activity $1,356,775.87

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A1. Page 45 of 146 CITY OF EVANSTON ADVANCED 07.28.2020 Accounts Payable by G/L Distribution Report BILLS LIST *ADVANCED CHECKS FOR PAY PERIOD ENDING 07.28.2020 PERIOD ENDING 07.28.2020

Vendor Invoice Description Invoice Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - GENERAL FUND Department 15 - CITY MANAGER'S OFFICE Business Unit 5300 - ECON. DEVELOPMENT Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS 120606 - CHICAGO'S NORTH SHORE CONVENTION *ANNUAL MEMBERSHIP-TOURISM MARKETING AGENCY 07/01/2020 07/16/2020 07/16/2020 41,804.50 Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS Totals Invoice Transactions 1 $41,804.50 Business Unit 5300 - ECON. DEVELOPMENT Totals Invoice Transactions 1 $41,804.50 Department 15 - CITY MANAGER'S OFFICE Totals Invoice Transactions 1 $41,804.50 Department 22 - POLICE Business Unit 2251 - 311 CENTER Account 64505 - TELECOMMUNICATIONS 149416 - AT & T *COMMUNICATION CHARGES 04/16/2020 07/16/2020 07/16/2020 420.82 149416 - AT & T *COMMUNICATION CHARGES 05/16/2020 07/16/2020 07/16/2020 420.82 149416 - AT & T *COMMUNICATION CHARGES 06/14/2020 07/16/2020 07/16/2020 420.82 Account 64505 - TELECOMMUNICATIONS Totals Invoice Transactions 3 $1,262.46 Business Unit 2251 - 311 CENTER Totals Invoice Transactions 3 $1,262.46 Department 22 - POLICE Totals Invoice Transactions 3 $1,262.46 Department 30 - PARKS, REC. AND COMMUNITY SERV. Business Unit 3720 - CULTURAL ARTS PROGRAMS Account 62511 - ENTERTAIN/PERFORMER SERV 17510 - NATHAN RODRIQUEZ *STAR LIGHT CONCERT PERFORMER 07/02/2020 07/07/2020 07/07/2020 2,300.00 Account 62511 - ENTERTAIN/PERFORMER SERV Totals Invoice Transactions 1 $2,300.00 Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals Invoice Transactions 1 $2,300.00 Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals Invoice Transactions 1 $2,300.00 Fund 100 - GENERAL FUND Totals Invoice Transactions 5 $45,366.96

Fund 510 - WATER FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 4225 - WATER OTHER OPERATIONS Account 62410 - LEAD SERVICE ABATEMENT 17525 - ANDY UHM *LEAD SERVICE LINE ABATEMENT LOAN 07/13/2020 07/13/2020 07/13/2020 4,800.00 17526 - RODGER KNUTH *LEAD SERVICE LINE ABATEMENT LOAN 07/13/2020 07/13/2020 07/13/2020 4,800.00 Account 62410 - LEAD SERVICE ABATEMENT Totals Invoice Transactions 2 $9,600.00 Business Unit 4225 - WATER OTHER OPERATIONS Totals Invoice Transactions 2 $9,600.00 Department 40 - PUBLIC WORKS AGENCY Totals Invoice Transactions 2 $9,600.00 Fund 510 - WATER FUND Totals Invoice Transactions 2 $9,600.00 * = Prior Fiscal Year Activity Grand Totals $61,358.97

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A1. Page 46 of 146 CITY OF EVANSTON SUPPLEMENTAL LIST BILLS LIST ACH AND WIRE TRANSFERS PERIOD ENDING 07.28.2020

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

GENERAL VARIOUS VARIOUS HOUSING EXPENSES- HOTEL 13,921.71 13,921.71

INSURANCE VARIOUS VARIOUS CASUALTY LOSS 700.00 VARIOUS VARIOUS WORKERS COMP $4,187.38 VARIOUS VARIOUS WORKERS COMP 18,045.48 22,932.86

VARIOUS VARIOUS TWIN EAGLE NATURAL GAS-JUNE, 2020 8,369.96 8,369.96

45,224.53

Grand Total $1,463,359.37

PREPARED BY DATE

REVIEWED BY DATE

APPROVED BY DATE

Page 26 of 26

A1. Page 47 of 146 Memorandum

To: Honorable Mayor and Members of the City Council From: Hitesh Desai, Chief Financial Officer Subject: 2019 Comprehensive Annual Financial Report Date: July 27, 2020

Recommended Action: Staff recommends that City Council accept and file the Audited Comprehensive Annual Financial Report (CAFR).

Council Action: For Action: Accept and Place on File

Summary: Every year the City completes an independent audit of the financial performance for the prior year. Under separate cover you have received the following documents:

• FY2019 Audited Comprehensive Annual Financial Report (CAFR) - The CAFR has been posted on the City’s website: http://www.cityofevanston.org/transparency/budget- financial-reports/ • The Management Letter. This communication includes all management comments from our independent Auditor, Sikich, LLP. The Communication also covers any applicable changes due to GASB statements. • Communication of Deficiences of Internal Control and Other Comments to City Council. As part of the audit, the independent auditors are required to communicate to those charged with governance significant internal control deficiencies and material weaknesses. • Yellow Book Opinion. This is the independent auditor’s report on internal control over financial reporting and on compliance and other matters based on an audit of financial statements performed in accordance with government auditing standards.

The 2019 Management Letter includes status on prior year’s comments. There are no comments on internal control deficiency in the current year.

The 2019 CAFR presents the OPEB liability according to the requirements of GASB Statement No. 75, Accounting and Financial Reporting for Post Employment Benefits Other than Pensions, which requires recognizing long-term obligation for OPEB. The Statement

A2. Page 48 of 146 also enhances accountability and transparency through revised and new note disclosures and required supplementary information (RSI). GASB 84, standards on accounting and financial reporting for Fiduciary Activities, was implemented during the year.

Sikich LLP has provided the City with an unqualified opinion, meaning the CAFR fairly states the City’s financial position as of December 31, 2019.

Attachments: Communication of Deficiencies Management Letter Yellow Book Opinion

Page 2 of 12

A2. Page 49 of 146

CITY OF EVANSTON, ILLINOIS

COMMUNICATION OF DEFICIENCIES IN INTERNAL CONTROL AND OTHER COMMENTS TO CITY COUNCIL

For the Year Ended December 31, 2019

Page 3 of 12

A2. Page 50 of 146 1415 West Diehl Road, Suite 400 Naperville, IL 60563 630.566.8400

COMMUNICATION OF DEFICIENCIES IN INTERNAL CONTROL AND OTHER COMMENTS TO CITY COUNCIL

Ms. Erika Storlie, Interim City Manager Mr. Hitesh Desai, City Treasurer/Chief Financial Officer City of Evanston, Illinois

As part of the annual audit, we are required to communicate internal control matters that we classify as significant deficiencies and material weaknesses to those charged with governance. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. A material weakness is a deficiency, or a combination of deficiencies in internal control, such that there is a reasonable possibility that a material misstatement of the City’s financial statements will not be prevented, or detected and corrected, on a timely basis.

However, during our audit we became aware of several matters that are opportunities for strengthening internal controls and operating efficiency. In addition, we reviewed the status of comments from the December 31, 2018 audit. The status of these comments is included in Appendix A. This letter does not affect our report dated July 14, 2020, on the financial statements of the City.

The City’s written responses to these matters identified in our audit has not been subjected to the audit procedures applied in the audit of the financial statements and, accordingly, we express no opinion on it.

We will review the status of these comments during our next audit engagement. We have already discussed many of these comments and suggestions with Hitesh Desai, City Treasurer/Chief Financial Officer and Andrew Villamin, Accounting Manager and we will be pleased to discuss them in further detail at your convenience, to perform any additional study of these matters, or to assist you in implementing the recommendations.

This memorandum is intended solely for the information and use of management, and is not intended to be, and should not be, used by anyone other than these specified parties.

I encourage you to contact me at (630) 566-8535 should you have any questions.

Naperville, Illinois July 14, 2020

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A2. Page 51 of 146

OTHER COMMENTS

1. Deficit Fund Balances

The following deficit balances were reported as of December 31, 2019:

Fund Deficit

Solid Waste $ 298,490 Special Service Area #4 226,193 Internal Service - Insurance 11,593,098

TOTAL $ 12,117,781

The City should continue to monitor the deficits in the Solid Waste Fund and Insurance Fund and consider adjusting rates to fall in line with expenses in these funds to ensure that they function as the cost-reimbursement accounting tool they are meant to be.

Management Response

The City will continue to monitor these funds to have positive fund balances.

2. Future Accounting Pronouncements

The Governmental Accounting Standards Board (GASB) has issued a number of pronouncements that will impact the City in the future.

GASB Statement No. 87, Leases, establishes a single model for lease accounting based on the foundational principle that leases are financings of the right to use an underlying asset and aims to enhance comparability of financial statements among governments. This statement also requires additional notes to the financial statements related to the timing, significance, and purpose of a government’s leasing arrangements. The requirements of this statement are effective for the fiscal year ending December 31, 2020. Earlier application is encouraged.

GASB Statement No. 91, Conduit Debt Obligations, provides a single method of reporting conduit debt obligations by issuers and eliminates diversity in practice associated with (1) commitments extended by issuers, (2) arrangements associated with conduit debt obligations, and (3) related note disclosures. This Statement clarifies the existing definition of conduit debt obligation; establishes that a conduit debt obligation is not a liability of the issuer; establishes standards for accounting and financial reporting of additional commitments and voluntary commitments extended by issuers and arrangements associated with conduit debt obligations; and improves required note disclosures. This statement is effective for fiscal years ending December 31, 2022.

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A2. Page 52 of 146

OTHER COMMENTS (Continued)

2. Future Accounting Pronouncements (Continued)

GASB Statement No. 92, Omnibus 2020, addresses a variety of topics including: The effective date of Statement No. 87 for interim financial reports; reporting of intra-entity transfers of assets between a primary government employer and a component unit defined benefit pension plan or defined benefit other postemployment benefit (OPEB) plan; the applicability of Statements No. 73 to Certain Provisions of GASB Statement Nos. 67 and 68, as amended, and No. 74, as amended, to reporting assets accumulated for postemployment benefits; the applicability of certain requirements of Statement No. 84, to postemployment benefit arrangements; measurement of liabilities (and assets, if any) related to asset retirement obligations (AROs) in a government acquisition; reporting by public entity risk pools for amounts that are recoverable from reinsurers or excess insurers; reference to nonrecurring fair value measurements of assets or liabilities in authoritative literature and terminology used to refer to derivative instruments. The requirements of this Statement are effective for the fiscal years ending December 30, 2021 and thereafter, except for the requirements related to the effective date of Statement 87 and Implementation Guide 2019-3, reinsurance recoveries, and terminology used to refer to derivative instruments are effective upon issuance.

GASB Statement No. 93, Replacement of Interbank Offered Rates. The London Interbank Offered Rate (LIBOR), a result of global reference rate reform, is expected to cease to exist in its current form at the end of 2021, prompting governments to amend or replace financial instruments for the purpose of replacing LIBOR with other reference rates, by either changing the reference rate or adding or changing fallback provisions related to the reference rate. GASB Statement No. 53, Accounting and Financial Reporting for Derivative Instruments, as amended, requires a government to terminate hedge accounting when it renegotiates or amends a critical term of a hedging derivative instrument, such as the reference rate of a hedging derivative instrument’s variable payment. In addition, in accordance with Statement No. 87, Leases, as amended, replacement of the rate on which variable payments depend in a lease contract would require a government to apply the provisions for lease modifications, including remeasurement of the lease liability or lease receivable. The objective of this Statement is to address those and other accounting and financial reporting implications that result from the replacement of an IBOR. The removal of LIBOR as an appropriate benchmark interest rate is effective for reporting periods ending after December 31, 2021. All other requirements of this Statement are effective for the fiscal year ending December 31, 2021.

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A2. Page 53 of 146

OTHER COMMENTS (Continued)

2. Future Accounting Pronouncements (Continued)

GASB Statement No. 94, Public-Private and Public-Public Partnerships and Availability Payment Arrangements, issued to address tissues related to accounting and reporting for public- private and public-public partnership arrangements (PPPs). A PPP is an arrangement in which a government (the transferor) contracts with an operator (a governmental or nongovernmental entity) to provide public services by conveying control of the right to operate or use a nonfinancial asset, such as infrastructure or other capital asset (the underlying PPP asset), for a period of time in an exchange or exchange-like transaction. Some PPPs meet the definition of a service concession arrangement (SCA), which is defined in this Statement as a PPP in which (1) the operator collects and is compensated by fees from third parties; (2) the transferor determines or has the ability to modify or approve which services the operator is required to provide, to whom the operator is required to provide the services, and the prices or rates that can be charged for the services; and (3) the transferor is entitled to significant residual interest in the service utility of the underlying PPP asset at the end of the arrangement. This Statement also provides guidance for accounting and financial reporting for availability payment arrangements (APAs). As defined in this Statement, an APA is an arrangement in which a government compensates an operator for services that may include designing, constructing, financing, maintaining, or operating an underlying nonfinancial asset for a period of time in an exchange or exchange-like transaction. This Statement is effective for fiscal year ending December 31, 2023.

GASB Statement No. 95, Postponement of the Effective Dates of Certain Authoritative Guidance. This pronouncement, which is effective upon issuance, allows, but does not require, governments to defer implementing the following pronouncements by one year from their original effective date as follows:

GASB Statement No. 83 - reporting periods beginning after June 15, 2019. GASB Statement No. 84 and Implementation Guide 2019-2 - reporting periods beginning after December 15, 2019. GASB Statement No. 87 and Implementation Guide 2019-3 - fiscal years beginning after June 15, 2021, and all reporting periods thereafter. GASB Statement No. 88 - reporting periods beginning after June 15, 2019. GASB Statement No. 89 - reporting periods beginning after December 15, 2020. GASB Statement No. 90 - reporting periods beginning after December 15, 2019. GASB Statement No. 91 - reporting periods beginning after December 15, 2021. GASB Statement No. 92, paragraphs 6 and 7 - fiscal years beginning after June 15, 2021. GASB Statement No. 92, paragraphs 8, 9, and 12 - reporting periods beginning after June 15, 2021. GASB Statement No. 92, paragraph 10 - government acquisitions occurring in reporting periods beginning after June 15, 2021. GASB Statement No. 93, paragraphs 13 and 14 - fiscal years beginning after June 15, 2021, and all reporting periods thereafter.

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A2. Page 54 of 146

OTHER COMMENTS (Continued)

2. Future Accounting Pronouncements (Continued)

Implementation Guide 2017-3, Questions 4.484 and 4.491 - the first reporting period in which the measurement date of the (collective) net OPEB liability is on or after June 15, 2019.

Implementation Guide 2017-3, Questions 4.85, 4.103, 4.108, 4.109, 4.225, 4.239, 4.244, 4.245, and 5.1–5.4 - actuarial valuations as of December 15, 2018, or later.

Implementation Guide 2018-1 - reporting periods beginning after June 15, 2019. Implementation Guide 2019-1 - reporting periods beginning after June 15, 2020.

GASB Statement No. 96, Solution-Based Information Technology Arrangements, provides guidance on the accounting and financial reporting for subscription-based information technology arrangements (SBITAs) for government end users. A SBITA is defined as a contract that conveys control of the right to use another party’s (a SBITA vendor’s) information technology (IT) software, alone or in combination with tangible capital assets (the underlying IT assets), as specified in the contract for a period of time in an exchange or exchange-like transaction. This Statement establishes that a SBITA results in a right-to-use subscription asset—an intangible asset—and a corresponding subscription liability, provides the capitalization criteria for outlays other than subscription payments, including implementation costs of a SBITA; and requires note disclosures regarding a SBITA. To the extent relevant, the standards for SBITAs are based on the standards established in Statement No. 87, Leases, as amended. The requirements of this Statement are effective for fiscal years beginning after June 15, 2022, and all reporting periods thereafter (i.e., June 30, 2023 and thereafter). Earlier application is encouraged.

We will advise the City of any progress made by GASB in developing this and other future pronouncements that may have an impact on the financial position and changes in financial position of the City.

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A2. Page 55 of 146

APPENDIX A STATUS OF COMMENTS FROM DECEMBER 31, 2018

OTHER COMMENTS

1. Compensated Absences

Compensated absences balances recorded by the City related to accrued vacation, sick hours, and comp hours balances at January 1, 2019, rather than at December 31, 2018. Additionally, it was noted that the City does not maintain records of the accrued sick hours that would need to be paid out if an employee were to leave. Instead, the total accrued sick hours are tracked and then adjusted based on the terms of each employee's contract when preparing the compensated absences schedule. Sikich recommends the City ensures its compensated absences schedules is maintained and balances recorded at fiscal year end agree to the City’s calculated liability as of December 31.

Status - Comment considered implemented at December 31, 2019.

2. Insurance Expense

During our testing of insurance expense and related balances, Sikich noted certain prepaid expenses and terminal reserve balances were not properly adjusted at December 31, 2018. Sikich recommended AJE 01 and AJE03 to adjust balance to actual at year end. Sikich recommends the City review accrual accounts at year end to ensure expenses are properly recognized for the fiscal year which they relate to.

Status - Comment implemented as of December 31, 2019.

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A2. Page 56 of 146 1415 West Diehl Road, Suite 400 Naperville, IL 60563 630.566.8400

The Honorable City Mayor Members of the City Council City of Evanston, Illinois

In planning and performing our audit of the governmental activities, the business-type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of Evanston, Illinois (the City) as of and for the year ended December 31, 2019, in accordance with auditing standards generally accepted in the United States of America, we considered the City’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected, on a timely basis.

Our consideration of internal control was for the limited purpose described in the first paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses. Given these limitations during our audit, we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.

This communication is intended solely for the information and use of the Mayor, City Council and management and is not intended to be, and should not be, used by anyone other than these specified parties.

Naperville, Illinois July 14, 2020

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A2. Page 57 of 146 1415 West Diehl Road, Suite 400 Naperville, IL 60563 630.566.8400

INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS

Members of the City Council City of Evanston, Illinois

We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, business-type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of City of Evanston (City), as of and for the year ended December 31, 2019, and the related notes to the financial statements, which collectively comprise City’s basic financial statements, and have issued our report thereon dated July 14, 2020. The financial statements of the Evanston Public Library were not audited in accordance with Government Auditing Standards.

Internal Control Over Financial Reporting

In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of City’s internal control.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the City’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.

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A2. Page 58 of 146

Compliance and Other Matters

As part of obtaining reasonable assurance about whether City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.

Purpose of this Report

The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the organization’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the organization’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.

Naperville, Illinois July 14, 2020

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A2. Page 59 of 146 Memorandum

To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Acting Deputy City Manager CC: Erika Storlie, Interim City Manager Subject: Approval of Minority, Women, Evanston Business Enterprise Funds Transfer (MWEBE) Date: July 27, 2020

Recommended Action: Staff recommends City Council approval of the Minority, Women, Evanston Business Enterprise Committee's recommendation to spend funds for the Economic Development Entrepreneurship Grant in the amount of $50,000.

Funding Source: Funding will be provided from the MWEBE/LEP Line Item (Account 100.41307), which has a current balance of $78,492.45.

Council Action: For Action

Summary: The City of Evanston maintains a goal to provide Minority, Women, and Evanston Business Enterprises, opportunity for growth and participation in all aspects of City's contracting programs, including but not limited to construction projects, supplies, and material purchases, professional and personal service contracts.

On July 15, 2020, the Minority, Women, and Evanston Business Enterprise Development Committee voted to transfer funds in the amount of $50,000 to the Economic Development Entrepreneurship Fund for the purpose of support and assistance to local businesses for potential growth opportunities. In order to help ensure such growth Staff is recommending funds be transferred from Account GL 100.41307.

A3. Page 60 of 146 Memorandum

To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sean Ciolek, Division Manager of Facilities CC: Luke Stowe, Interim Director of Administrative Services Subject: Approval of Fuel Purchase for July 6, 2020 through July 5, 2021 Date: July 27, 2020

Recommended Action: Staff recommends City Council approval of fuel purchases from July 6, 2020 through July 5, 2021 in the amount of $750,000 from Al Warren Oil Co., Inc. (1646 Summer Street, Hammond, IN 46320). Al Warren Oil Co Inc. is the current Northwest Municipal Conference Bid winner for all grades and types of fuel that are utilized by City vehicles for this time period.

Funding Source: Funding for this purchase will be as follows: $750,000 from the Petroleum Products Business Unit in the Fleet Fund (Account 600.19.7710.65035) with a FY 2020 budget of $750,000.

Council Action: For Action

Summary: The Facilities and Fleet Management Division of the Administrative Services Department has purchased fuel through the Northwest Municipal Conference Bid System for many years and has found the pricing structure to be advantageous and in the best interest of the City of Evanston. There are no Evanston-based businesses that can provide these bulk deliveries of various types of fuel. Therefore, staff recommends and requests City Council approval for Fleet Services to continue to purchase bulk fuel deliveries through this conference bid award for the next 12 (twelve) months.

2019in and $703,416.04 were for were expenses Products Petroleum The 2018 $668,676.67. Present fuel prices are $1.42/gallon for regular unleaded gasoline, $1.30/gallon for diesel, and $1.32/gallon for bio-diesel.

Attachments:

A4. Page 61 of 146 2020 Fuel #198 Award Al Warren

Page 2 of 4

A4. Page 62 of 146 SPC A /oint Purchasing Program SU I}I.] R ItAN Pt,J RC I IAS IN(J t{LIL[Ifilri For Local Government Agencies

Jnne 30, 2020

Ms. Shaleen Okon Sales Representative Al Warren Oil Co., inc. 1646 Summer Street I{amnrond, IN 46320

Dear Ms. Okon,

This letter is to infoflr you that the Subulban Purchasing Cooperative (SPC) Goveming Board lras approved the award ofthe 2020 Gasoline (87, 89, &. q2 Octane), Diesel Fue[, Ethanol 75 & 85 and B20 Bio Diesel Fuel Contract (#198) to Al Warren Oil Co., Inc. based on your response being the lowest responsible, responsive bid and in cornpliance with all bid speoification requirements.

With acceptance of this contract, Al Warren Oil Co., Inc. agrees to all terms and conditions set forth in the specifications contained within the Request for Proposals to which you responded.

The duration of the contract is Contracl shall be July 6, 2020 through July 5, 2021 . The SPC reserves the right to extend the contract for (3) three additional (1) one year periods nnder the same terms and conditions of the original contract.

AI Warren Oil Co.. Inc.. Hammond. IN will handle all billing.

Al Warren Oil Co., Inc. shall remit to the NWMC Purchasing Manager on a cluarterly basis, an amount equal to 0.5 yn of the total dollar volume lor the quafte r. Contraotor must fumish a report of purchases made lrom the contract by the last ol'the month following the end ofeach fiscal quarter:

Quarter 1 - May, June, July, due August 3 I Quarter 2 - August, September, October, due Novernber 30 Quarter 3 - November, December, January, due Febmary 28 Quarter 4 - February, March, April, due May 31

This reporl is to be submitted to the NWMC Purchasing Director in Excel via email to edayan(@n:rymq: co&org, and mailed to 1600 East Goll Road, Suite 0700, Des Plaines, Illinois 60016 and shall include the following infomation: ordering municipality, date of order, date oldelivery, item descriptions, total quantity delivered, item price (including mark-up and applicable taxes), total order extended price, and total volume for the quarler.

DuPage lluyors & Nofihvest Mtoticipol Soulh Sttbwban Mayors ll/ill coun4' Mantgen Con/erence CotrJi:rence Atti MurMgeB Association Gover nrental Leugue 1220 Oak Rrook lload I600 La.\t GoIRd., Suite 0700 1904 we l74,t,,9tcct 3180 Thaodore Street. SLrite l0t Ouk Brook. 11.6l)121 Det Pktines, IL 60016 Ea.\t Hu.elCrest, IL 60429 .loliet, 1L 604 35 S zette Q ntell Ellen Da1un, CPP)) Krisli DeLauretlliis ' Cherie Bekitn l'hana: (63q 571-0180 Phone. (8,17) 296-9200 Phonc. (708) 206 I l5i Phone: (315) 729-35 35 Fux: (630) 571 t)184 Fax. (847) 296-9207 Fax: (708) )06-1133 l'n: (815) 729'3536

Page 3 of 4

A4. Page 63 of 146 The SPC looks forwarcl to a prodlrctive year working with Al Warren Oil Co., Inc. Please sign and date this agreement below, retaining copies for your files and retuming the original to my attention.

Sincerely, ,*rh,g*-

Ellen Dayan, CPI'B Purchasing Director Northwest Munioipal Conference

i",.. I \ ' CIul.Ut*'lJttlp*-z =--g# N-r.'Ell." DrJr- 'laolu Nortliwest Municipal Conference

DuPage lrlayo$ & North ,esl MutticiltuI South Sub tha M.ryors lYill CoutlO Mtrtagers Cotrference ConJerence Anal lI rrcgers Association Governnental League l)20 Ouk Brook Rod 1600 Ea.st Go( kl., Suite a70a 1901 lt/est 17411' Street 3l8A Theodore Street, Suite l0l Otk llnok ll.6()52i Des Plainet. 1L 60016 Eavt Iluzel Orest, IL 644)9 .loliet.ll" 60435 Suzelte Quitnell Ellen Dutroq CPPR Kristi DeLatrentii\ Cherie Belom Pha e. (630) s71-0180 Pho e. (847) 296 9200 Phohe (71)8) 206-1 155 Phone. (315) 729-3 s 3 5 b-ut: (6-101 5714,184 Fat. (847) 296-9207 l"ax: (70B) )()6- l 133 Fat. (815) 729-3516

Page 4 of 4

A4. Page 64 of 146 Memorandum

To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Dmitry Shub, Chief Information Security Officer Subject: Approval of Sole-Source Renewal Agreement with Dell/EMC, Inc. for Support and Licensing of VMware Systems Date: July 27, 2020

Recommended Action: Staff recommends City Council approval of a one-year, sole-source renewal agreement for support and licensing of VMware systems from Dell/EMC, Inc. (One Dell Way, Mail Stop 8129, Round Rock, TX 78682) in the amount of $39,830.02.

Funding Source: Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340) with a YTD balance of $437,193.83.

Council Action: For Action

Summary: The Information Technology (IT) Division recommends that the City renew the annual support and licensing agreements with Dell/EMC for various VMware systems. The agreement will extend support and licensing for the City's VMware VCenter virtualization platform and Horizon View Virtual Desktop Infrastructure (VDI). VMware products play a critical role in providing a virtual server platform for data center operations and delivering virtual desktops to City staff. Virtualization allows for significant efficiencies in the deployment and operation of servers and desktops by leveraging economies of scale. A large virtual desktop environment has allowed the IT Division to maintain quality customer service while keeping lower service desk staffing levels than industry standards.

The City has maintained a virtualized environment since 2012. We have approximately 400 virtual desktops and approximately 150 virtual servers which represent about 90% of city servers. The virtualized environment also offers advantages in a heightened cybersecurity environment dealing with threats and challenges. Renewal cost is the same as last year at

A5. Page 65 of 146 the request of IT staff to Dell/EMC. The virtualized environment is critical in supporting remote working during the COVIC-19 pandemic.

Attachments: Dell Quote - 1 Dell Quote - 2

Page 2 of 11

A5. Page 66 of 146 A quote for your consideration.

Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we’ve created to help you with your purchase decision.

To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order.

Quote No. 3000063260532.1 Sales Rep Jill Dennison Total $36,683.52 Phone (800) 456-3355, 5132131 Customer # 4715079 Email [email protected] Quoted On Jun. 16, 2020 Billing To ACCOUNTS PAYABLE Expires by Jun. 30, 2020 CITY OF EVANSTON 2100 RIDGE AVE 2100 RIDGE AVE EVANSTON, IL 60201-2798

Message from your Sales Rep

This quote for VMware license support renewal after purchase has a new renewal date of 7-27-2021

Regards, Jill Dennison

Shipping Group

Shipping To Shipping Method DMITRY SHUB Standard Delivery CITY OF EVANSTON 2100 RIDGE AVE STE 2001 EVANSTON, IL 60201-2716 (847) 448-8074

Product Unit Price Qty Subtotal

VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR $863.04 10 $8,630.40 1 PROC VLA VMWARE PROD SUP/SUB VCENTER SERVER 6 $1,482.24 1 $1,482.24 STANDARD FOR VSPHERE 6 VLA VMWARE PROD SUP/SUB HORIZON VIEW STANDARD $6,180.48 1 $6,180.48 EDITION 100 PACK VLA VMWARE PROD SNS FOR VREALIZE OPERATIONS 8 $308.16 6 $1,848.96

Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 3 of 11

A5. Page 67 of 146 STANDARD ( PER CPU ) VLA VMWARE PROD SUP HORIZ VIEW STD 100PK CCU $6,180.48 3 $18,541.44

Subtotal: $36,683.52 Shipping: $0.00 Non-Taxable Amount: $36,683.52 Taxable Amount: $0.00 Estimated Tax: $0.00

Total: $36,683.52

Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details.

Page 2 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 4 of 11

A5. Page 68 of 146 Shipping Group Details

Shipping To Shipping Method DMITRY SHUB Standard Delivery CITY OF EVANSTON 2100 RIDGE AVE STE 2001 EVANSTON, IL 60201-2716 (847) 448-8074

Qty Subtotal VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 $863.04 10 $8,630.40 PROC Estimated delivery if purchased today: Aug. 10, 2020 Contract # C000000181093 Customer Agreement # MHEC-07012015

Description SKU Unit Price Qty Subtotal

VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC AB149920 - 10 - Qty Subtotal VLA VMWARE PROD SUP/SUB VCENTER SERVER 6 STANDARD $1,482.24 1 $1,482.24 FOR VSPHERE 6 Estimated delivery if purchased today: Aug. 10, 2020 Contract # C000000181093 Customer Agreement # MHEC-07012015

Description SKU Unit Price Qty Subtotal

VLA VMWARE PROD SUP/SUB VCENTER SERVER 6 STANDARD - AB186883 1 - FOR VSPHERE 6 Qty Subtotal VLA VMWARE PROD SUP/SUB HORIZON VIEW STANDARD $6,180.48 1 $6,180.48 EDITION 100 PACK Estimated delivery if purchased today: Aug. 10, 2020 Contract # C000000181093 Customer Agreement # MHEC-07012015

Description SKU Unit Price Qty Subtotal

VLA VMWARE PROD SUP/SUB HORIZON VIEW STANDARD - AB207986 1 - EDITION 100 PACK Qty Subtotal VLA VMWARE PROD SNS FOR VREALIZE OPERATIONS 8 $308.16 6 $1,848.96 STANDARD ( PER CPU ) Estimated delivery if purchased today: Aug. 10, 2020 Contract # C000000181093 Customer Agreement # MHEC-07012015

Description SKU Unit Price Qty Subtotal

VLA VMWARE PROD SNS FOR VREALIZE OPERATIONS 8 - AB095579 6 - STANDARD ( PER CPU ) Qty Subtotal VLA VMWARE PROD SUP HORIZ VIEW STD 100PK CCU $6,180.48 3 $18,541.44 Estimated delivery if purchased today: Aug. 10, 2020 Contract # C000000181093 Customer Agreement # MHEC-07012015

Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 5 of 11

A5. Page 69 of 146 Description SKU Unit Price Qty Subtotal

VLA VMWARE PROD SUP HORIZ VIEW STD 100PK CCU AB207995 - 3 -

Subtotal: $36,683.52 Shipping: $0.00 Estimated Tax: $0.00

Total: $36,683.52

Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 6 of 11

A5. Page 70 of 146 Important Notes Terms of Sale

This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption certificate to [email protected] or [email protected], as applicable.

Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a-Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier.

Supplier Software Licenses and Services Descriptions : Customer’s use of any Supplier software is subject to the license terms accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm.

Offer-Specific, Third Party and Program Specific Terms : Customer’s use of third-party software is subject to the license terms that accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional, specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”).

In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution, Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end-user and provide written evidence of doing so upon receipt of request from Supplier.

In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to Supplier.

Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government; or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S. Government procurement.

For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier encourages customers to dispose of electronic equipment properly.

Electronically linked terms and descriptions are available in hard copy upon request.

^Dell Business Credit (DBC): OFFER VARIES BY CREDITWORTHINESS AS DETERMINED BY LENDER. Offered by WebBank to Small and Medium Business customers with approved credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $15 or 3% of account balance. Dell Business Credit is not offered to government or public entities, or business entities located and organized outside of the United States.

Page 5 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 7 of 11

A5. Page 71 of 146 A quote for your consideration.

Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we’ve created to help you with your purchase decision.

To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order.

Quote No. 3000064871492.1 Sales Rep Jill Dennison Total $3,146.50 Phone (800) 456-3355, 5132131 Customer # 4715079 Email [email protected] Quoted On Jul. 13, 2020 Billing To ACCOUNTS PAYABLE Expires by Jul. 31, 2020 CITY OF EVANSTON 2100 RIDGE AVE 2100 RIDGE AVE EVANSTON, IL 60201-2798

Message from your Sales Rep

Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell!

Regards, Jill Dennison

Shipping Group

Shipping To Shipping Method DMITRY SHUB Standard Delivery CITY OF EVANSTON 2100 RIDGE AVE INFORMATION TECHNOLOGY EVANSTON, IL 60201-2716 (847) 448-8074

Product Unit Price Qty Subtotal

VLA VMW PROD SNS FOR VSPHERE 7 ENT PLUS FOR 1 $1,573.25 2 $3,146.50 PROC

Page 1 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 8 of 11

A5. Page 72 of 146 Subtotal: $3,146.50 Shipping: $0.00 Non-Taxable Amount: $3,146.50 Taxable Amount: $0.00 Estimated Tax: $0.00

Total: $3,146.50

Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details.

Page 2 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 9 of 11

A5. Page 73 of 146 Shipping Group Details

Shipping To Shipping Method DMITRY SHUB Standard Delivery CITY OF EVANSTON 2100 RIDGE AVE INFORMATION TECHNOLOGY EVANSTON, IL 60201-2716 (847) 448-8074

Qty Subtotal VLA VMW PROD SNS FOR VSPHERE 7 ENT PLUS FOR 1 PROC $1,573.25 2 $3,146.50 Estimated delivery if purchased today: Sep. 03, 2020 Contract # C000000181093 Customer Agreement # MHEC-07012015

Description SKU Unit Price Qty Subtotal

VLA VMW PROD SNS FOR VSPHERE 7 ENT PLUS FOR 1 PROC AB207985 - 2 -

Subtotal: $3,146.50 Shipping: $0.00 Estimated Tax: $0.00

Total: $3,146.50

Page 3 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 10 of 11

A5. Page 74 of 146 Important Notes Terms of Sale

This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption certificate to [email protected] or [email protected], as applicable.

Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a-Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier.

Supplier Software Licenses and Services Descriptions : Customer’s use of any Supplier software is subject to the license terms accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm.

Offer-Specific, Third Party and Program Specific Terms : Customer’s use of third-party software is subject to the license terms that accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional, specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”).

In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution, Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end-user and provide written evidence of doing so upon receipt of request from Supplier.

In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to Supplier.

Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government; or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S. Government procurement.

For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier encourages customers to dispose of electronic equipment properly.

Electronically linked terms and descriptions are available in hard copy upon request.

^Dell Business Credit (DBC): OFFER VARIES BY CREDITWORTHINESS AS DETERMINED BY LENDER. Offered by WebBank to Small and Medium Business customers with approved credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $15 or 3% of account balance. Dell Business Credit is not offered to government or public entities, or business entities located and organized outside of the United States.

Page 4 Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 11 of 11

A5. Page 75 of 146 Memorandum

To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community Services Subject: Approval of Authorization to Execute a Payment for the Month of June to Evanston Township High School for Providing Food Services to Assist Those Affected by School Closures Due to COVID-19 Date: July 27, 2020

Recommended Action: Staff recommends that City Council authorize the City Manager to execute a payment of $162,000 to Evanston Township High School (ETHS), (1600 Dodge Ave, Evanston, IL 60201) for providing food services to assist those affected by school closures due to COVID19.

Funding Source: Funding for this program is from the City Manager's Emergency Operations Unit (Account 100.15.1520.65025).

Council Action: For Action

Summary: The City of Evanston, Evanston/Skokie School District 65, and ETHS District 202 partnered to provide food distribution services to assist those affected by school closures due to COVID-19 This program is sponsored by USDA and administered by the Illinois State Board of Education (ISBE) to provide free breakfast and lunch to all youth ages 1-18. The COVID19 food program continued throughout the month of June and has now transitioned to the Summer Food program as of July 6, 2020.

Meals are served at the following locations: •Fleetwood-Jourdain Community Center, 1655 Foster St •Robert Crown Community Center, 1801 Main St. •Kamen Park East Fieldhouse, 1115 South Blvd. •Mason Park, Church Street and Florence Avenue

A6. Page 76 of 146

Meals are prepared at ETHS by their kitchen staff and picked up and transported to the meal sites by District 65 and City staff. Parks, Recreation and Community Services staff is responsible for the overall coordination of each site, including set up, distribution, monitoring, safety, clean up and record keeping.

This is a reimbursement program in which the total amount of reimbursement the City will receive is dependent upon the number of meals served. The City’s expected reimbursement is $2.37 for each breakfast and $4.15 for each lunch served. We are currently paying $6.00 for a breakfast and lunch from the school district.

The attached invoice in the amount of $162,000 is for meals distributed during the month of June.

Attachments: City of Evanston June Covid-19 Invoice

Page 2 of 3

A6. Page 77 of 146 Invoice

Evanston Twp. High School Date: 7/1/2020 Nutrition Services 1600 Dodge Avenue Evanston, IL 60201 1-847-424-7225

Sold To City of Evanston 2100 Ridge Avenue Evanston, IL 60201 1-847-448-4311

Payment Method Invoice # Job Purchase Order 4-June-20 City of Evanston Lunch Service (Covid-19)

Center Days Lunches Unit Price Discount Line Total June - All 4 5400 Bags: $30 $162,000.00 1,8,15,22,29 Bags: $24 Snacks: $1

Total

Subtotal $162,000.00

Sales Tax

Total $162,000.00

Thank you for your business!

Page 3 of 3

A6. Page 78 of 146 Memorandum

To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Perry Polinski, Communications Coordinator CC: Demitrous Cook, Chief of Police Subject: Approval of the Single-Source Annual Renewal of the CAD Software License Technologies with CentralSquare Service and Agreement (formerly SunGard/Superion) Date: July 27, 2020

Recommended Action: Staff recommends that the City Council authorize the City Manager to renew sole source software license and service agreement with CentralSquare Technologies, (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CAD (Computer Aided Dispatch) software in the amount of $78,515.30. The Agreement is effective from May 1, 2020 through April 30, 2021.

Funding Source: Funding is provided by the Emergency Telephone System (Account 205.22.5150.62509), which has an approved FY 2020 budget of $305,000 and a YTD balance of $207,218.68.

Council Action: For Action

Summary: This software is fully utilized by the Evanston Police Department and is essential for their daily success. As a proprietary system, there is no alternative maintenance option. The original CAD Software License and Service Agreement was initiated in 2015.

The fees paid for this service agreement are used to continuously improve CentralSquare’s software applications as well as staff their 24/7 Public Safety & Justice applications support center. theAlso, Police of fromclient benefits a Department as the CentralSquare, continuous research and development that CentralSquare is doing to improve and enhance their software. This is a sole source request because the only option for comprehensive maintenance and support of the CAD application is CentralSquare as it is the sole owner and distributor of the software.

A7. Page 79 of 146

The Police Department’s CAD has been in use since May 9, 1994 (at the time, this software license and service agreement was negotiated at a considerable discount). The Police Department relies on CAD to process numerous transactions related to real-time tracking and dispatching of public safety resources. CAD also assembles information for future use in reporting applications. Below is a brief description of some of the software applications that this agreement covers:

• MCT (Mobile Computing Technology) is the base product that drives all of the Public Safety personnel’s ability to receive and send information to Dispatch and provides access to LEADS, which allows officers to obtain license plate, driver’s license, and criminal history information. • E911 interface automatically enters the name, address, and phone number (ANI/ALI) of the 9-1-1 caller into CADS. • CAD-Computer Aided Dispatch is the central system that all of the above systems connect and data the of all telecommunicators provides system This to. with information needed to dispatch public safety personnel to calls efficiently. • RMS (Records Management System) is the central data entry system for all information or reports generated by the Police Department. • LEADS state/NCIC interface provides LEADS access to all police officers on patrol. • MFR (Mobile Field Reporting) automates the police reporting process.

The 2019 Service Agreement with CentralSquare was $79,372.27. The cost to renew for 2020 ($78,515.30) reflects a 5% increase in the base services provided over last year as well as adjustments for the removal of obsolete software application modules. Negotiations and receiving the renewal invoice late brought us past the 2019 Agreement end date of April 30, 2020. However, the vendor extended the Agreement so that service will not be “shut off” if the renewal is not active by the end of April.

Legislative History: FY 2020 Emergency Telephone System budget approved at the meeting of September 26, 2019.

Attachments: CAD Software License and Service Agreement 2020 Renewal with CentralSquare Technologies invoice

Page 2 of 7

A7. Page 80 of 146 Invoice Invoice No Date Page 286334 7/16/2020 1 of 5 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746

Billing Inquiries: [email protected]

Bill To Ship To City of Evanston (OSSI) City of Evanston (OSSI) Attn Perry Polinski Attn Perry Polinski 1454 Elmwood Ave. 1454 Elmwood Ave. EVANSTON IL 60201 EVANSTON IL 60201 United States United States

Customer No Customer Name Customer PO # Currency Terms Due Date 6791 Evanston Police Department USD Net 30 5/1/2020

Description Units Rate Extended

Contract No. 150676 1 ONESolution Police-to-Police - Annual Subscription Fee 1 $0.00 $0.00 OSSI Police to Police Annual Subscription Fee Maintenance: Start:5/1/2020, End: 4/30/2021 2 ONESolution MCT Client-MAPS - Annual Maintenance Fee 48 $19.08 $915.84 OSSI Mobile Client Maps Maintenance: Start:5/1/2020, End: 4/30/2021 3 ONESolution MCT Client AVL License - Annual Maintenance Fee 48 $19.08 $915.84 OSSI Client AVL-(Police) Maintenance: Start:5/1/2020, End: 4/30/2021 4 ONESolution Accident Wizard - Annual Maintenance Fee 30 $36.25 $1,087.50 OSSI Accident Wizard Workstation License Client Maintenance: Start:5/1/2020, End: 4/30/2021 5 ONESolution MCT Client License for Message Switch - Annual 9 $38.16 $343.44 Maintenance Fee OSSI - LAN Client License for Message Switch Maintenance: Start:5/1/2020, End: 4/30/2021 6 ONESolution MFR Client-Racial Pro®ling - Annual Maintenance 48 $38.16 $1,831.68 Fee OSSI - MFR Client - Racial Pro®ling Maintenance: Start:5/1/2020, End: 4/30/2021 7 ONESolution MFR Client-Accident Reporting - Annual 30 $76.31 $2,289.30 Maintenance Fee OSSI - MFR Client - Accident Reporting Maintenance: Start:5/1/2020, End: 4/30/2021 8 ONESolution MFR Client - Annual Maintenance Fee 48 $133.55 $6,410.40 ONESolution MFR Client Maintenance: Start:5/1/2020, End: 4/30/2021 9 ONESolution MCT Client-Digital Dispatch - Annual Maintenance 48 $133.55 $6,410.40 Fee OSSI MCT Client for Digital Dispatch Maintenance: Start:5/1/2020, End: 4/30/2021

Page 3 of 7

A7. Page 81 of 146 Invoice Invoice No Date Page 286334 7/16/2020 2 of 5 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746

Billing Inquiries: [email protected]

Bill To Ship To City of Evanston (OSSI) City of Evanston (OSSI) Attn Perry Polinski Attn Perry Polinski 1454 Elmwood Ave. 1454 Elmwood Ave. EVANSTON IL 60201 EVANSTON IL 60201 United States United States

Customer No Customer Name Customer PO # Currency Terms Due Date 6791 Evanston Police Department USD Net 30 5/1/2020

Description Units Rate Extended

10 ONESolution Calls For Service - Annual Maintenance Fee 1 $152.62 $152.62 OSSI Calls for Service Module-5 Workstations Maintenance: Start:5/1/2020, End: 4/30/2021 11 NaviLine Pager Connect Interface-Generic - Annual Maintenance 1 $190.77 $190.77 Fee CAD PageGate Interface Maintenance: Start:5/1/2020, End: 4/30/2021 12 ONESolution CAD Resource Monitor Display License With Maps 5 $214.62 $1,073.10 - Annual Maintenance Fee OSSI CAD Resource Monitor Display License with Maps Client Maintenance: Start:5/1/2020, End: 4/30/2021 13 ONESolution CAD Client AVL License - Annual Maintenance Fee 9 $228.93 $2,060.37 ONESolution CAD Client AVL License Maintenance: Start:5/1/2020, End: 4/30/2021 14 ONESolution CAD Map Display & Map Maint Software Lic - 8 $362.48 $2,899.84 Annual Maintenance Fee ONESolution Additional CAD Map Display & Map Maintenance Client License Maintenance: Start:5/1/2020, End: 4/30/2021 15 ONESolution CAD to CryWolf Interface - Annual Maintenance 1 $381.55 $381.55 Fee OSSI - CAD Interface to CryWolf Maintenance: Start:5/1/2020, End: 4/30/2021 16 ONESolution Racial Pro®ling - Annual Maintenance Fee 1 $496.02 $496.02 OSSI Traf® Stops (Racial Pro®ling) Module-5 Workstations Maintenance: Start:5/1/2020, End: 4/30/2021 17 ONESolution Accident - Annual Maintenance Fee 1 $648.65 $648.65 OSSI Basic Accident Module-30 Workstations Maintenance: Start:5/1/2020, End: 4/30/2021 18 ONESolution CAD Console License - Annual Maintenance Fee 5 $706.83 $3,534.15 OSSI Additional CAD Console License Maintenance: Start:5/1/2020, End: 4/30/2021

Page 4 of 7

A7. Page 82 of 146 Invoice Invoice No Date Page 286334 7/16/2020 3 of 5 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746

Billing Inquiries: [email protected]

Bill To Ship To City of Evanston (OSSI) City of Evanston (OSSI) Attn Perry Polinski Attn Perry Polinski 1454 Elmwood Ave. 1454 Elmwood Ave. EVANSTON IL 60201 EVANSTON IL 60201 United States United States

Customer No Customer Name Customer PO # Currency Terms Due Date 6791 Evanston Police Department USD Net 30 5/1/2020

Description Units Rate Extended

19 ONESolution Accident Wizard Base Server License - Annual 1 $715.42 $715.42 Maintenance Fee OSSI Accident Wizard Base Server License Maintenance: Start:5/1/2020, End: 4/30/2021 20 ONESolution Multi-Jurisdictional Dispatch Option - Annual 1 $724.95 $724.95 Maintenance Fee OSSI - CAD - Multi-Jurisdicitional Dispatch Option Maintenance: Start:5/1/2020, End: 4/30/2021 21 ONESolution RMS Map Display & Pin Mapping License - Annual 1 $858.49 $858.49 Maintenance Fee OSSI RMS Map Display and Pin Mapping License Maintenance: Start:5/1/2020, End: 4/30/2021 22 ONESolution E911 Interface - Annual Maintenance Fee 1 $996.81 $996.81 OSSI E911 Interface Module Maintenance: Start:5/1/2020, End: 4/30/2021 23 ONESolution CAD Map Display & Map Maint Software Lic - 1 $996.81 $996.81 Annual Maintenance Fee ONESolution CAD Map Display and Map Maintenance Software License Maintenance: Start:5/1/2020, End: 4/30/2021 24 ONESolution Alpha Numeric Paging - Annual Maintenance Fee 1 $996.81 $996.81 OSSI Alpha Numeric Paging Module Maintenance: Start:5/1/2020, End: 4/30/2021 25 ONESolution Crime Analysis Plus - Annual Maintenance Fee 1 $1,087.43 $1,087.43 Crime Analysis PlusNet Module Maintenance: Start:5/1/2020, End: 4/30/2021 26 ONESolution Link Analysis - Annual Maintenance Fee 1 $1,087.43 $1,087.43 OSSI - Link Analysis Module Maintenance: Start:5/1/2020, End: 4/30/2021 27 ONESolution Noti®cation - Annual Maintenance Fee 1 $1,392.67 $1,392.67 OSSI Noti®cation Module-30 Workstations Maintenance: Start:5/1/2020, End: 4/30/2021

Page 5 of 7

A7. Page 83 of 146 Invoice Invoice No Date Page 286334 7/16/2020 4 of 5 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746

Billing Inquiries: [email protected]

Bill To Ship To City of Evanston (OSSI) City of Evanston (OSSI) Attn Perry Polinski Attn Perry Polinski 1454 Elmwood Ave. 1454 Elmwood Ave. EVANSTON IL 60201 EVANSTON IL 60201 United States United States

Customer No Customer Name Customer PO # Currency Terms Due Date 6791 Evanston Police Department USD Net 30 5/1/2020

Description Units Rate Extended

28 ONESolution MFR Client-MOBLAN Version - Annual 1 $1,907.77 $1,907.77 Maintenance Fee OSSI - MFR Client MOBLAN - Site License Maintenance: Start:5/1/2020, End: 4/30/2021 29 ONESolution State/NCIC Messaging Software - Annual 1 $2,289.32 $2,289.32 Maintenance Fee OSSI©s Integrated Messaging Software Switch Maintenance: Start:5/1/2020, End: 4/30/2021 30 ONESolution Mobile Field Reporting Server - Annual 1 $3,720.14 $3,720.14 Maintenance Fee OSSI Review Module for Field Reporting- up to 50 workstations Maintenance: Start:5/1/2020, End: 4/30/2021 31 ONESolution MCT Client AVL License - Annual Maintenance Fee 1 $4,006.31 $4,006.31 OSSI AVL Server Host License Maintenance: Start:5/1/2020, End: 4/30/2021 32 ONESolution Mobile Server Software - Annual Maintenance Fee 1 $5,914.07 $5,914.07 OSSI Base Mobile Server Software Client-Up to 75 Workstations Maintenance: Start:5/1/2020, End: 4/30/2021 33 ONESolution Records Management System - Annual 1 $7,573.83 $7,573.83 Maintenance Fee OSSI Client Base Records Management System-30 Worstations Maintenance: Start:5/1/2020, End: 4/30/2021 34 ONESolution Computer-Aided Dispatch System - Annual 1 $12,605.57 $12,605.57 Maintenance Fee OSSI Base Computer Aided Dispatch System(includes 4 consoles) Maintenance: Start:5/1/2020, End: 4/30/2021

RB 284917

Page 6 of 7

A7. Page 84 of 146 Invoice Invoice No Date Page 286334 7/16/2020 5 of 5 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746

Billing Inquiries: [email protected]

Bill To Ship To City of Evanston (OSSI) City of Evanston (OSSI) Attn Perry Polinski Attn Perry Polinski 1454 Elmwood Ave. 1454 Elmwood Ave. EVANSTON IL 60201 EVANSTON IL 60201 United States United States

Customer No Customer Name Customer PO # Currency Terms Due Date 6791 Evanston Police Department USD Net 30 5/1/2020

Please include invoice number(s) on your remittance advice, Subtotal $78,515.30 made payable to Superion, LLC ACH: Tax $0.00 Routing Number 121000358 Account Number 1416612641 Invoice Total $78,515.30 E-mail payment details to: [email protected] Payments Applied $0.00 Check: 12709 Collection Center Drive Balance Due $78,515.30 Chicago, IL 60693

Page 7 of 7

A7. Page 85 of 146 Memorandum

To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Christopher Venatta, Senior Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, City Engineer Subject: Approval of Contract Award with Capitol Cement Co., Inc. for the 2020 CDBG Improvements and Waste Transfer Station Alleys (Bid No. 20- 38) Date: July 27, 2020

Recommended Action: Staff recommends the City Council authorize the City Manager to execute an agreement with Capitol Cement Co., Inc. (6231 N. Pulaski Road, Chicago, IL 60646) for the 2020 CDBG Improvements 20No. Alleys Station- Transferofamount the Waste in 38) and (Bid $1,009,403.36.

Funding Source: Funding is provided from the Capital Improvement Fund 2020 General Obligation Bonds in the amount of $185,987.36, from Community Development Block Grant funds in the amount of $659,574, and from Waste Transfer Station settlement funds in the amount of $163,842. A detailed summary is included in the memo below.

Council Action: For Action

Summary: This project consists of improvements to three alleys, park improvements, a new ADA accessible crosswalk, tennis court improvements, and installation of traffic calming speed humps on various streets and speed bumps in various alleys. The construction plans and specifications were completed by Capital Planning & Engineering Bureau staff.

The locations included in this project and their individual scopes of work are as follows: 1.Waste Transfer Station Alleys – North of Church Street and East of Darrow Avenue This location consists of two unimproved alleys north of Church Street and east of Darrow Avenue. Improvements include installation of an 8-inch thick concrete alley, installation of

A8. Page 86 of 146 storm sewers, and related garage apron restoration work. This alley is being paved using funds from the Waste Transfer Station Settlement.

2. CDBG – Alley North of Dempster Street and East of Dewey Avenue Improvements include paving of the unimproved alley north of Dempster Street and east of Dewey Avenue. Work includes the installation of an 8-inch thick concrete alley, installation of storm sewers, and related garage apron restoration work.

3. CDBG – 2020 Butler Park Improvements This project consists of drainage improvements throughout the park. Work includes targeted pathway replacement in poorly draining areas and storm sewer installation to relieve park flooding.

4.Traffic Calming - Speed Humps and Alley Bumps Improvements include the installation of traffic calming speed humps and alley speed bumps at various locations throughout the City.

5.Alternate 1 – CDBG Butler Park Lighting LED Retrofit Alternate 1 in the contract includes retrofitting the existing lighting in the park with LED luminaries.

6.Alternate 2 - Fitzsimons Tennis Court Improvements This project includes the resurfacing and color coating of the two existing tennis courts in Fitzsimons Park. Also included are new net posts and nets.

7.Alternate 3 - Traffic Calming – Emerson Street and Hovland Court Crosswalk This project includes a bump out and crosswalk at Emerson Street and Hovland Court. Currently this intersection is not stop controlled and has no pedestrian crossing on Emerson Street. This project will add a new crosswalk on the east side of the intersection with bump outs, pedestrian push-button with flashing LED lights on the pedestrian crossing sign, and ADA accessible sidewalk ramps.

Analysis: This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project were received on July 7, 2020. Five contractors submitted bids for this project as follows.

The bids were reviewed by Chris Venatta, Senior Project Manager. Attached is a bid tabulation showing the detailed bid results.

Page 2 of 11

A8. Page 87 of 146 A summary of the bid pricing received is as follows:

Capitol Cement Co., Inc. has completed various projects for the City, and staff has found their work to be satisfactory. Therefore, staff recommends that the contract be awarded to Capitol Cement Co., Inc. including all Alternates for a total amount of $1,009,403.36.

Detailed Funding Summary

*Budget includes an additional alley now proposed for 2021 due to need to obtain a ComEd easement.

Attachments: MWEBE Memo - 2020 CDBG Improvements and Waste Transfer Alleys Bid 20-38 Detailed Bid Tab (Bid No. 20-38)

Page 3 of 11

A8. Page 88 of 146 Memorandum

To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tammi Nunez, Purchasing Manager CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: MWEBE Memo - 2020 CDBG Improvements and Waste Transfer Alleys Bid 20-38 Date: July 27, 2020

Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Memo - 2020 CDBG Improvements and Waste Transfer Alleys, Bid 20-38.

Council Action: For Action: Accept and Place on File

Summary: The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract.

With regard to the 2020 CDBG Improvements and Waste Transfer Alleys, Bid 20-38, Capital Cement Company Inc., total base bid including alternates $1,009,403.36 and they will receive 21% credit for compliance towards the M/W/EBE goal.

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Capital Cement Company Inc., has requested a partial waiver for the remaining 4% MWEBE participation partial goal; a 4% waiver is granted.

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CITY OF EVANSTON TABULATION OF BIDS FOR 2020 CDBG Improvements and Waste Transfer Alleys BID NO: 20-38 DATE: July 7, 2020 APPROVED NAME AND ADDRESS OF BIDDERS TIME: 2:00 P.M. Capitol Cement Co., Inc. Schroeder & Schroeder, Inc. Sumit Construction Landmark Contractors, Inc Pan-Oceanic Engineering Co., Inc. ENGINEER'S 6231 North Pulaski Road 7306 Central Park 4150 W. Wrightwood Avenue 11916 W. Main St. 6436 W. Higgins Ave. ESTIMATE Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656 PW-AP-2005A - Alley North of Church Street, East of Darrow Avenue (South)

ITEM TOTAL UNIT UNIT UNIT UNIT UNIT UNIT ITEM UNIT TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL NUMBER QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE 1 EARTH EXCAVATION CU. YD. 119 $60.00 $ 7,140.00 $50.00 $5,950.00 $45.00 $5,355.00 $60.00 $7,140.00 $89.20 $10,614.80 $69.23 $8,238.37 2 TRENCH BACKFILL CU. YD. 15 $45.00 $ 675.00 $34.00 $510.00 $48.00 $720.00 $44.00 $660.00 $92.00 $1,380.00 $18.22 $273.30 3 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD. 10 $45.00 $ 450.00 $32.00 $320.00 $35.00 $350.00 $44.00 $440.00 $65.55 $655.50 $73.68 $736.80 4 GRANULAR CRADLE MATERIAL, CA-11 TON 7 $45.00 $ 315.00 $25.00 $175.00 $54.00 $378.00 $30.00 $210.00 $0.01 $0.07 $87.14 $609.98 5 AGGREGATE BASE COURSE, TYPE B, 4" SQ. YD. 335 $10.00 $ 3,350.00 $5.00 $1,675.00 $10.00 $3,350.00 $5.00 $1,675.00 $12.35 $4,137.25 $8.88 $2,974.80 6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 2 $350.00 $ 700.00 $495.00 $990.00 $300.00 $600.00 $300.00 $600.00 $200.00 $400.00 $389.15 $778.30 7 PORTLAND CEMENT CONCRETE PAVEMENT, 8" SQ. YD. 310 $90.00 $ 27,900.00 $75.00 $23,250.00 $88.00 $27,280.00 $90.00 $27,900.00 $95.50 $29,605.00 $91.42 $28,340.20 8 STORM SEWERS, SPECIAL 8", (PVC SDR 26 ) FOOT 22 $90.00 $ 1,980.00 $75.00 $1,650.00 $105.00 $2,310.00 $70.00 $1,540.00 $92.00 $2,024.00 $268.62 $5,909.64 9 CATCH BASIN, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 2 $6,000.00 $ 12,000.00 $3,750.00 $7,500.00 $6,650.00 $13,300.00 $5,500.00 $11,000.00 $3,993.00 $7,986.00 $1,899.74 $3,799.48 10 MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 2 $5,500.00 $ 11,000.00 $5,000.00 $10,000.00 $7,950.00 $15,900.00 $5,800.00 $11,600.00 $7,766.00 $15,532.00 $3,485.68 $6,971.36 11 FRAMES AND LIDS TO BE ADJUSTED EACH 2 $550.00 $ 1,100.00 $250.00 $500.00 $485.00 $970.00 $450.00 $900.00 $510.00 $1,020.00 $268.67 $537.34 12 COMBINATION CONCRETE CURB AND GUTTER, TYPE B 6.12 FOOT 170 $37.00 $ 6,290.00 $5.00 $850.00 $35.00 $5,950.00 $45.00 $7,650.00 $44.10 $7,497.00 $50.98 $8,666.60 13 PAVEMENT REMOVAL SQ. YD. 35 $30.00 $ 1,050.00 $25.00 $875.00 $16.00 $560.00 $18.00 $630.00 $49.20 $1,722.00 $22.51 $787.85 14 DRIVEWAY PAVEMENT REMOVAL SQ. YD. 45 $20.00 $ 900.00 $9.00 $405.00 $12.00 $540.00 $18.00 $810.00 $19.40 $873.00 $19.52 $878.40 15 COMBINATION CURB AND GUTTER REMOVAL FOOT 170 $8.00 $ 1,360.00 $2.00 $340.00 $6.00 $1,020.00 $10.00 $1,700.00 $17.05 $2,898.50 $6.56 $1,115.20 16 SIDEWALK REMOVAL SQ. FT. 120 $2.50 $ 300.00 $2.00 $240.00 $1.00 $120.00 $3.00 $360.00 $3.35 $402.00 $5.07 $608.40 17 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6" SQ. YD. 45 $80.00 $ 3,600.00 $40.00 $1,800.00 $80.00 $3,600.00 $62.00 $2,790.00 $73.15 $3,291.75 $73.95 $3,327.75 18 PORTLAND CEMENT CONCRETE SIDEWALK - 5" SQ. FT. 120 $8.00 $ 960.00 $7.00 $840.00 $8.00 $960.00 $9.50 $1,140.00 $8.50 $1,020.00 $10.27 $1,232.40 19 PROTECTIVE SEALER SQ. YD. 355 $2.00 $ 710.00 $1.00 $355.00 $2.00 $710.00 $3.00 $1,065.00 $2.50 $887.50 $1.50 $532.50 20 CRUSHED STONE, CA - 14 TON 15 $40.00 $ 600.00 $20.00 $300.00 $22.00 $330.00 $40.00 $600.00 $54.75 $821.25 $17.68 $265.20 21 FURNISHING AND PLACING TOPSOIL, 3" SQ. YD. 60 $9.00 $ 540.00 $12.00 $720.00 $4.00 $240.00 $10.00 $600.00 $8.00 $480.00 $8.51 $510.60 22 SODDING, SALT TOLERANT SQ. YD. 60 $17.00 $ 1,020.00 $18.00 $1,080.00 $16.00 $960.00 $18.00 $1,080.00 $30.00 $1,800.00 $11.34 $680.40 23 DETECTABLE WARNINGS SQ. FT. 20 $60.00 $ 1,200.00 $40.00 $800.00 $42.00 $840.00 $45.00 $900.00 $25.00 $500.00 $42.18 $843.60 24 HOT-MIX ASPHALT SURFACE REMOVAL SQ. YD. 10 $30.00 $ 300.00 $25.00 $250.00 $30.00 $300.00 $16.00 $160.00 $14.00 $140.00 $27.09 $270.90 25 TEMPORARY FENCE FOOT 35 $10.00 $ 350.00 $5.00 $175.00 $10.00 $350.00 $15.00 $525.00 $8.75 $306.25 $35.68 $1,248.80 26 CONSTRUCTION LAYOUT AND STAKING LUMP SUM 1 $4,000.00 $ 4,000.00 $10,000.00 $10,000.00 $4,500.00 $4,500.00 $4,000.00 $4,000.00 $2,500.00 $2,500.00 $4,384.83 $4,384.83 27 STREET SWEEPING EACH 2 $400.00 $ 800.00 $50.00 $100.00 $400.00 $800.00 $800.00 $1,600.00 $550.00 $1,100.00 $1,258.45 $2,516.90 28 CLOSED CIRCUIT TV INSPECTION LUMP SUM 1 $3,000.00 $ 3,000.00 $1,500.00 $1,500.00 $2,150.00 $2,150.00 $7,500.00 $7,500.00 $1,200.00 $1,200.00 $1,283.36 $1,283.36 29 PRE-CONSTRUCTION SURFACE VIDEO TAPING LUMP SUM 1 $1,000.00 $ 1,000.00 $1,000.00 $1,000.00 $500.00 $500.00 $4,000.00 $4,000.00 $2,285.00 $2,285.00 $481.26 $481.26 30 EPOXY PAVEMENT MARKING LINE-4" YELLOW FOOT 40 $40.00 $ 1,600.00 $30.00 $1,200.00 $30.00 $1,200.00 $50.00 $2,000.00 $30.00 $1,200.00 $32.08 $1,283.20 AS READ $96,190.00 $75,350.00 $96,143.00 $102,775.00 $104,278.87 $90,087.72 TOTAL BID AS CORRECTED $75,350.00 $96,143.00 $102,775.00 $104,278.87 $90,087.72 Page 91 of 146

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CITY OF EVANSTON TABULATION OF BIDS FOR 2020 CDBG Improvements and Waste Transfer Alleys BID NO: 20-38 DATE: July 7, 2020 APPROVED NAME AND ADDRESS OF BIDDERS TIME: 2:00 P.M. Capitol Cement Co., Inc. Schroeder & Schroeder, Inc. Sumit Construction Landmark Contractors, Inc Pan-Oceanic Engineering Co., Inc. ENGINEER'S 6231 North Pulaski Road 7306 Central Park 4150 W. Wrightwood Avenue 11916 W. Main St. 6436 W. Higgins Ave. ESTIMATE Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656 PW-AP-2005B - Alley North of Church Street, East of Darrow Avenue (North)

ITEM TOTAL UNIT UNIT UNIT UNIT UNIT UNIT ITEM UNIT TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL NUMBER QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE 1 EARTH EXCAVATION CU. YD. 101 $60.00 $ 6,060.00 $50.00 $5,050.00 $45.00 $4,545.00 $60.00 $6,060.00 $91.75 $9,266.75 $75.50 $7,625.50 2 TRENCH BACKFILL CU. YD. 98 $45.00 $ 4,410.00 $34.00 $3,332.00 $48.00 $4,704.00 $44.00 $4,312.00 $92.00 $9,016.00 $18.22 $1,785.56 3 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD. 10 $45.00 $ 450.00 $36.00 $360.00 $35.00 $350.00 $44.00 $440.00 $77.05 $770.50 $73.68 $736.80 4 GRANULAR CRADLE MATERIAL, CA-11 TON 45 $45.00 $ 2,025.00 $20.00 $900.00 $54.00 $2,430.00 $30.00 $1,350.00 $0.01 $0.45 $15.93 $716.85 5 AGGREGATE BASE COURSE, TYPE B, 4" SQ. YD. 330 $10.00 $ 3,300.00 $5.00 $1,650.00 $10.00 $3,300.00 $5.00 $1,650.00 $12.45 $4,108.50 $8.93 $2,946.90 6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 2 $350.00 $ 700.00 $495.00 $990.00 $300.00 $600.00 $300.00 $600.00 $200.00 $400.00 $389.15 $778.30 7 PORTLAND CEMENT CONCRETE PAVEMENT, 8" SQ. YD. 310 $90.00 $ 27,900.00 $73.00 $22,630.00 $88.00 $27,280.00 $90.00 $27,900.00 $96.75 $29,992.50 $81.50 $25,265.00 8 STORM SEWERS, SPECIAL 8", (PVC SDR 26 ) FOOT 135 $90.00 $ 12,150.00 $75.00 $10,125.00 $105.00 $14,175.00 $70.00 $9,450.00 $92.00 $12,420.00 $149.83 $20,227.05 9 CATCH BASIN, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 $6,000.00 $ 6,000.00 $3,750.00 $3,750.00 $6,650.00 $6,650.00 $5,500.00 $5,500.00 $8,516.00 $8,516.00 $3,792.47 $3,792.47 10 MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 $5,500.00 $ 5,500.00 $5,000.00 $5,000.00 $7,950.00 $7,950.00 $7,400.00 $7,400.00 $4,180.00 $4,180.00 $7,986.45 $7,986.45 11 INLET, TYPE A, TYPE 1 FRAME, OPEN LID EACH 1 $2,500.00 $ 2,500.00 $2,250.00 $2,250.00 $2,250.00 $2,250.00 $1,600.00 $1,600.00 $1,926.00 $1,926.00 $1,524.38 $1,524.38 12 COMBINATION CONCRETE CURB AND GUTTER, TYPE B 6.12 FOOT 120 $37.00 $ 4,440.00 $5.00 $600.00 $35.00 $4,200.00 $45.00 $5,400.00 $44.80 $5,376.00 $50.98 $6,117.60 13 PAVEMENT REMOVAL SQ. YD. 35 $30.00 $ 1,050.00 $25.00 $875.00 $16.00 $560.00 $18.00 $630.00 $49.20 $1,722.00 $19.52 $683.20 14 DRIVEWAY PAVEMENT REMOVAL SQ. YD. 150 $20.00 $ 3,000.00 $15.00 $2,250.00 $12.00 $1,800.00 $18.00 $2,700.00 $19.10 $2,865.00 $19.52 $2,928.00 15 COMBINATION CURB AND GUTTER REMOVAL FOOT 120 $8.00 $ 960.00 $2.00 $240.00 $6.00 $720.00 $10.00 $1,200.00 $17.75 $2,130.00 $7.84 $940.80 16 SIDEWALK REMOVAL SQ. FT. 190 $2.50 $ 475.00 $1.00 $190.00 $1.00 $190.00 $3.00 $570.00 $3.80 $722.00 $3.46 $657.40 17 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6" SQ. YD. 150 $80.00 $ 12,000.00 $60.00 $9,000.00 $80.00 $12,000.00 $60.00 $9,000.00 $72.05 $10,807.50 $80.91 $12,136.50 18 PORTLAND CEMENT CONCRETE SIDEWALK - 5" SQ. FT. 190 $8.00 $ 1,520.00 $6.00 $1,140.00 $8.00 $1,520.00 $11.00 $2,090.00 $8.50 $1,615.00 $8.63 $1,639.70 19 PROTECTIVE SEALER SQ. YD. 460 $2.00 $ 920.00 $1.00 $460.00 $2.00 $920.00 $3.00 $1,380.00 $2.50 $1,150.00 $1.50 $690.00 20 CRUSHED STONE, CA - 14 TON 15 $40.00 $ 600.00 $20.00 $300.00 $22.00 $330.00 $40.00 $600.00 $54.75 $821.25 $17.68 $265.20 21 FURNISHING AND PLACING TOPSOIL, 3" SQ. YD. 75 $9.00 $ 675.00 $12.00 $900.00 $4.00 $300.00 $10.00 $750.00 $8.00 $600.00 $8.38 $628.50 22 SODDING, SALT TOLERANT SQ. YD. 75 $17.00 $ 1,275.00 $18.00 $1,350.00 $16.00 $1,200.00 $18.00 $1,350.00 $30.00 $2,250.00 $11.49 $861.75 23 DETECTABLE WARNINGS SQ. FT. 20 $60.00 $ 1,200.00 $40.00 $800.00 $42.00 $840.00 $45.00 $900.00 $25.00 $500.00 $42.18 $843.60 24 HOT-MIX ASPHALT SURFACE REMOVAL SQ. YD. 15 $30.00 $ 450.00 $25.00 $375.00 $30.00 $450.00 $16.00 $240.00 $14.00 $210.00 $27.09 $406.35 25 TEMPORARY FENCE FOOT 35 $10.00 $ 350.00 $5.00 $175.00 $10.00 $350.00 $15.00 $525.00 $8.75 $306.25 $56.89 $1,991.15 26 CONSTRUCTION LAYOUT AND STAKING LUMP SUM 1 $4,000.00 $ 4,000.00 $10,000.00 $10,000.00 $4,500.00 $4,500.00 $4,000.00 $4,000.00 $2,500.00 $2,500.00 $5,240.41 $5,240.41 27 STREET SWEEPING EACH 2 $400.00 $ 800.00 $50.00 $100.00 $400.00 $800.00 $800.00 $1,600.00 $450.00 $900.00 $1,258.45 $2,516.90 28 CLOSED CIRCUIT TV INSPECTION LUMP SUM 1 $3,000.00 $ 3,000.00 $1,500.00 $1,500.00 $4,750.00 $4,750.00 $7,500.00 $7,500.00 $1,500.00 $1,500.00 $1,604.21 $1,604.21 29 PRE-CONSTRUCTION SURFACE VIDEO TAPING LUMP SUM 1 $1,000.00 $ 1,000.00 $1,000.00 $1,000.00 $500.00 $500.00 $4,000.00 $4,000.00 $2,285.00 $2,285.00 $481.26 $481.26 30 EPOXY PAVEMENT MARKING LINE-4" YELLOW FOOT 40 $40.00 $ 1,600.00 $30.00 $1,200.00 $30.00 $1,200.00 $50.00 $2,000.00 $30.00 $1,200.00 $32.08 $1,283.20 AS READ $110,310.00 $88,492.00 $111,364.00 $112,697.00 $120,056.70 $115,300.99 TOTAL BID AS CORRECTED $88,492.00 $111,364.00 $112,697.00 $120,056.70 $115,300.99 Page 92 of 146

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CITY OF EVANSTON TABULATION OF BIDS FOR 2020 CDBG Improvements and Waste Transfer Alleys BID NO: 20-38 DATE: July 7, 2020 APPROVED NAME AND ADDRESS OF BIDDERS TIME: 2:00 P.M. Capitol Cement Co., Inc. Schroeder & Schroeder, Inc. Sumit Construction Landmark Contractors, Inc Pan-Oceanic Engineering Co., Inc. ENGINEER'S 6231 North Pulaski Road 7306 Central Park 4150 W. Wrightwood Avenue 11916 W. Main St. 6436 W. Higgins Ave. ESTIMATE Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656 PW-AP-2005C - Alley North of Dempster Street, East of Dewey Avenue

ITEM TOTAL UNIT UNIT UNIT UNIT UNIT UNIT ITEM UNIT TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL NUMBER QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE 1 EARTH EXCAVATION CU. YD. 726 $57.00 $ 41,382.00 $50.00 $36,300.00 $45.00 $32,670.00 $60.00 $43,560.00 $90.35 $65,594.10 $68.65 $49,839.90 2 TRENCH BACKFILL CU. YD. 577 $44.00 $ 25,388.00 $2.00 $1,154.00 $48.00 $27,696.00 $44.00 $25,388.00 $92.00 $53,084.00 $18.22 $10,512.94 3 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD. 20 $44.00 $ 880.00 $36.00 $720.00 $35.00 $700.00 $44.00 $880.00 $65.55 $1,311.00 $73.68 $1,473.60 4 GRANULAR CRADLE MATERIAL, CA-11 TON 325 $44.00 $ 14,300.00 $20.00 $6,500.00 $54.00 $17,550.00 $33.00 $10,725.00 $0.01 $3.25 $15.93 $5,177.25 5 AGGREGATE BASE COURSE, TYPE B, 4" SQ. YD. 1,620 $8.00 $ 12,960.00 $5.00 $8,100.00 $10.00 $16,200.00 $5.00 $8,100.00 $12.45 $20,169.00 $7.81 $12,652.20 6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 20 $325.00 $ 6,500.00 $275.00 $5,500.00 $300.00 $6,000.00 $300.00 $6,000.00 $200.00 $4,000.00 $187.39 $3,747.80 7 PORTLAND CEMENT CONCRETE PAVEMENT, 8" SQ. YD. 1,595 $86.00 $ 137,170.00 $88.00 $140,360.00 $88.00 $140,360.00 $62.00 $98,890.00 $95.90 $152,960.50 $77.24 $123,197.80 8 STORM SEWERS, SPECIAL, 10" ( D. I. P. / CL 50 ) FOOT 179 $125.00 $ 22,375.00 $130.00 $23,270.00 $130.00 $23,270.00 $130.00 $23,270.00 $123.00 $22,017.00 $172.65 $30,904.35 9 STORM SEWERS, 10", TYPE 2 ( R. C. P. / CL V ) FOOT 165 $90.00 $ 14,850.00 $110.00 $18,150.00 $110.00 $18,150.00 $95.00 $15,675.00 $123.00 $20,295.00 $126.25 $20,831.25 10 STORM SEWERS, 12", TYPE 2 ( R. C. P. / CL III) FOOT 585 $115.00 $ 67,275.00 $120.00 $70,200.00 $120.00 $70,200.00 $102.00 $59,670.00 $90.00 $52,650.00 $119.66 $70,001.10 11 CATCH BASIN, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 2 $6,000.00 $ 12,000.00 $3,750.00 $7,500.00 $6,650.00 $13,300.00 $5,500.00 $11,000.00 $4,368.00 $8,736.00 $1,896.24 $3,792.48 12 MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 5 $5,000.00 $ 25,000.00 $5,000.00 $25,000.00 $7,950.00 $39,750.00 $7,400.00 $37,000.00 $4,243.00 $21,215.00 $1,633.01 $8,165.05 13 INLET, TYPE A, TYPE 1 FRAME, OPEN LID EACH 4 $2,200.00 $ 8,800.00 $2,250.00 $9,000.00 $2,150.00 $8,600.00 $1,600.00 $6,400.00 $1,895.00 $7,580.00 $1,366.08 $5,464.32 14 COMBINATION CONCRETE CURB AND GUTTER, TYPE B 6.12 FOOT 340 $35.00 $ 11,900.00 $5.00 $1,700.00 $35.00 $11,900.00 $45.00 $15,300.00 $44.80 $15,232.00 $50.98 $17,333.20 15 PAVEMENT REMOVAL SQ. YD. 15 $30.00 $ 450.00 $25.00 $375.00 $16.00 $240.00 $18.00 $270.00 $49.25 $738.75 $42.45 $636.75 16 DRIVEWAY PAVEMENT REMOVAL SQ. YD. 435 $20.00 $ 8,700.00 $18.00 $7,830.00 $12.00 $5,220.00 $18.00 $7,830.00 $19.10 $8,308.50 $17.18 $7,473.30 17 COMBINATION CURB AND GUTTER REMOVAL FOOT 340 $8.00 $ 2,720.00 $2.00 $680.00 $6.00 $2,040.00 $10.00 $3,400.00 $17.75 $6,035.00 $9.63 $3,274.20 18 SIDEWALK REMOVAL SQ. FT. 320 $2.50 $ 800.00 $2.00 $640.00 $1.00 $320.00 $3.00 $960.00 $3.45 $1,104.00 $2.35 $752.00 19 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6" SQ. YD. 400 $75.00 $ 30,000.00 $60.00 $24,000.00 $80.00 $32,000.00 $60.00 $24,000.00 $72.05 $28,820.00 $73.95 $29,580.00 20 PORTLAND CEMENT CONCRETE SIDEWALK - 5" SQ. FT. 320 $8.00 $ 2,560.00 $7.00 $2,240.00 $8.00 $2,560.00 $10.00 $3,200.00 $8.50 $2,720.00 $9.84 $3,148.80 21 PROTECTIVE SEALER SQ. YD. 1,995 $2.00 $ 3,990.00 $1.00 $1,995.00 $2.00 $3,990.00 $3.00 $5,985.00 $2.50 $4,987.50 $1.50 $2,992.50 22 CRUSHED STONE, CA - 14 TON 35 $40.00 $ 1,400.00 $20.00 $700.00 $22.00 $770.00 $40.00 $1,400.00 $54.75 $1,916.25 $17.68 $618.80 23 FURNISHING AND PLACING TOPSOIL, 3" SQ. YD. 210 $9.00 $ 1,890.00 $12.00 $2,520.00 $4.00 $840.00 $10.00 $2,100.00 $8.00 $1,680.00 $8.04 $1,688.40 24 SODDING, SALT TOLERANT SQ. YD. 210 $17.00 $ 3,570.00 $18.00 $3,780.00 $16.00 $3,360.00 $18.00 $3,780.00 $29.00 $6,090.00 $11.82 $2,482.20 25 CLASS B PATCHES, SPECIAL 9" (HES) SQ. YD. 35 $125.00 $ 4,375.00 $105.00 $3,675.00 $90.00 $3,150.00 $180.00 $6,300.00 $143.45 $5,020.75 $160.11 $5,603.85 26 DETECTABLE WARNINGS SQ. FT. 20 $60.00 $ 1,200.00 $40.00 $800.00 $42.00 $840.00 $45.00 $900.00 $22.00 $440.00 $42.18 $843.60 27 HOT-MIX ASPHALT SURFACE REMOVAL SQ. YD. 110 $30.00 $ 3,300.00 $20.00 $2,200.00 $30.00 $3,300.00 $16.00 $1,760.00 $14.00 $1,540.00 $27.09 $2,979.90 28 TEMPORARY FENCE FOOT 160 $8.00 $ 1,280.00 $5.00 $800.00 $10.00 $1,600.00 $10.00 $1,600.00 $8.75 $1,400.00 $35.12 $5,619.20 29 CONSTRUCTION LAYOUT AND STAKING LUMP SUM 1 $7,500.00 $ 7,500.00 $12,500.00 $12,500.00 $4,500.00 $4,500.00 $4,000.00 $4,000.00 $6,000.00 $6,000.00 $8,021.03 $8,021.03 30 STREET SWEEPING EACH 3 $400.00 $ 1,200.00 $50.00 $150.00 $400.00 $1,200.00 $800.00 $2,400.00 $450.00 $1,350.00 $1,258.45 $3,775.35 31 CLOSED CIRCUIT TV INSPECTION LUMP SUM 1 $7,500.00 $ 7,500.00 $2,000.00 $2,000.00 $5,250.00 $5,250.00 $8,000.00 $8,000.00 $4,900.00 $4,900.00 $5,240.41 $5,240.41 32 PRE-CONSTRUCTION SURFACE VIDEO TAPING LUMP SUM 1 $2,000.00 $ 2,000.00 $1,000.00 $1,000.00 $500.00 $500.00 $4,000.00 $4,000.00 $2,875.00 $2,875.00 $481.26 $481.26 33 SOIL DISPOSAL ANALYSIS EACH 1 $2,500.00 $ 2,500.00 $2,500.00 $2,500.00 $3,750.00 $3,750.00 $4,000.00 $4,000.00 $1,300.00 $1,300.00 $2,144.29 $2,144.29 34 NON SPECIAL WASTE DISPOSAL CU. YD. 850 $35.00 $ 29,750.00 $4.00 $3,400.00 $65.00 $55,250.00 $75.00 $63,750.00 $99.00 $84,150.00 $44.33 $37,680.50 35 EPOXY PAVEMENT MARKING LINE-4" YELLOW FOOT 185 $38.00 $ 7,030.00 $30.00 $5,550.00 $30.00 $5,550.00 $12.00 $2,220.00 $30.00 $5,550.00 $32.08 $5,934.80 AS READ $524,495.00 $432,789.00 $562,576.00 $513,713.00 $621,772.60 $494,064.38 TOTAL BID AS CORRECTED $432,789.00 $562,576.00 $513,713.00 $621,772.60 $494,064.38 Page 93 of 146

3 of 6 A8. Page 9 of 11

CITY OF EVANSTON TABULATION OF BIDS FOR 2020 CDBG Improvements and Waste Transfer Alleys BID NO: 20-38 DATE: July 7, 2020 APPROVED NAME AND ADDRESS OF BIDDERS TIME: 2:00 P.M. Capitol Cement Co., Inc. Schroeder & Schroeder, Inc. Sumit Construction Landmark Contractors, Inc Pan-Oceanic Engineering Co., Inc. ENGINEER'S 6231 North Pulaski Road 7306 Central Park 4150 W. Wrightwood Avenue 11916 W. Main St. 6436 W. Higgins Ave. ESTIMATE Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656 2020 Butler Park Improvements

ITEM TOTAL UNIT UNIT UNIT UNIT UNIT UNIT ITEM UNIT TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL NUMBER QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE 1 TREE REMOVAL EACH 2 $1,000.00 $ 2,000.00 $2,000.00 $4,000.00 $2,500.00 $5,000.00 $600.00 $1,200.00 $2,500.00 $5,000.00 $2,138.94 $4,277.88 2 TREE TRUNK PROTECTION EACH 35 $100.00 $ 3,500.00 $100.00 $3,500.00 $100.00 $3,500.00 $75.00 $2,625.00 $125.00 $4,375.00 $213.89 $7,486.15 3 TREE ROOT PRUNING FOOT 275 $5.00 $ 1,375.00 $6.00 $1,650.00 $10.00 $2,750.00 $10.00 $2,750.00 $8.50 $2,337.50 $6.42 $1,765.50 4 EARTH EXCAVATION CU YD 53 $60.00 $ 3,180.00 $55.00 $2,915.00 $45.00 $2,385.00 $56.00 $2,968.00 $100.80 $5,342.40 $53.80 $2,851.40 5 TRENCH BACKFILL CU YD 15 $65.00 $ 975.00 $34.00 $510.00 $48.00 $720.00 $44.00 $660.00 $92.00 $1,380.00 $18.22 $273.30 6 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQ YD 20 $10.00 $ 200.00 $10.00 $200.00 $1.00 $20.00 $6.00 $120.00 $2.45 $49.00 $2.31 $46.20 7 TOPSOIL FURNISH AND PLACE, 4" SQ YD 393 $10.00 $ 3,930.00 $12.00 $4,716.00 $5.00 $1,965.00 $8.00 $3,144.00 $11.00 $4,323.00 $7.55 $2,967.15 8 SEEDING SQ YD 393 $10.00 $ 3,930.00 $3.00 $1,179.00 $5.00 $1,965.00 $3.00 $1,179.00 $5.00 $1,965.00 $11.08 $4,354.44 9 INLET FILTERS EACH 1 $300.00 $ 300.00 $150.00 $150.00 $150.00 $150.00 $250.00 $250.00 $183.00 $183.00 $163.57 $163.57 10 AGGREGATE BASE COURSE, TYPE B CU YD 253 $20.00 $ 5,060.00 $5.00 $1,265.00 $44.00 $11,132.00 $45.00 $11,385.00 $72.15 $18,253.95 $8.93 $2,259.29 11 LEVELING BINDER (MACHINE METHOD), N50 TON 84 $105.00 $ 8,820.00 $115.00 $9,660.00 $190.00 $15,960.00 $160.00 $13,440.00 $128.00 $10,752.00 $115.56 $9,707.04 12 HOT MIX ASPHALT BINDER COURSE, IL 19.0, N50 TON 25 $125.00 $ 3,125.00 $115.00 $2,875.00 $185.00 $4,625.00 $200.00 $5,000.00 $128.00 $3,200.00 $108.44 $2,711.00 13 HOT MIX ASPHALT SURFACE COURSE, MIX 'D', N50 TON 150 $150.00 $ 22,500.00 $115.00 $17,250.00 $190.00 $28,500.00 $200.00 $30,000.00 $124.00 $18,600.00 $115.56 $17,334.00 14 BITUMINOUS MATERIALS (TACK COAT) POUND 771 $0.60 $ 462.60 $1.00 $771.00 $0.01 $7.71 $1.00 $771.00 $2.00 $1,542.00 $1.07 $824.97 15 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 10 $300.00 $ 3,000.00 $225.00 $2,250.00 $150.00 $1,500.00 $300.00 $3,000.00 $200.00 $2,000.00 $185.49 $1,854.90 16 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SQ YD 1,698 $6.00 $ 10,188.00 $8.00 $13,584.00 $11.50 $19,527.00 $16.00 $27,168.00 $8.00 $13,584.00 $10.50 $17,829.00 17 PAVEMENT REMOVAL SQ YD 20 $30.00 $ 600.00 $25.00 $500.00 $20.00 $400.00 $19.00 $380.00 $53.40 $1,068.00 $33.73 $674.60 18 CONCRETE HEADWALLS FOR PIPE DRAINS EACH 3 $3,000.00 $ 9,000.00 $1,250.00 $3,750.00 $625.00 $1,875.00 $900.00 $2,700.00 $2,738.00 $8,214.00 $3,403.94 $10,211.82 19 STORM SEWER, PVC, 4" FOOT 54 $100.00 $ 5,400.00 $65.00 $3,510.00 $68.00 $3,672.00 $44.00 $2,376.00 $89.00 $4,806.00 $122.61 $6,620.94 20 STORM SEWER, PVC 8" FOOT 480 $120.00 $ 57,600.00 $75.00 $36,000.00 $88.00 $42,240.00 $54.00 $25,920.00 $92.00 $44,160.00 $77.45 $37,176.00 21 INLETS, TYPE A, TYPE 8 GRATE EACH 3 $3,000.00 $ 9,000.00 $2,500.00 $7,500.00 $1,985.00 $5,955.00 $1,600.00 $4,800.00 $1,670.00 $5,010.00 $957.19 $2,871.57 22 INLETS, TYPE B, TYPE 8 GRATE EACH 1 $3,500.00 $ 3,500.00 $2,500.00 $2,500.00 $2,250.00 $2,250.00 $1,800.00 $1,800.00 $2,278.00 $2,278.00 $1,030.90 $1,030.90 23 STRUCTURES TO BE CLEANED EACH 2 $2,500.00 $ 5,000.00 $550.00 $1,100.00 $685.00 $1,370.00 $1,000.00 $2,000.00 $500.00 $1,000.00 $534.74 $1,069.48 24 UNDERDRAINS TO BE CLEANED FOOT 600 $10.00 $ 6,000.00 $5.00 $3,000.00 $20.00 $12,000.00 $20.00 $12,000.00 $3.00 $1,800.00 $3.21 $1,926.00 25 STORM SEWER CONNECTION TO EXISTING STRUCTURE EACH 2 $3,000.00 $ 6,000.00 $1,000.00 $2,000.00 $850.00 $1,700.00 $1,400.00 $2,800.00 $2,378.00 $4,756.00 $502.32 $1,004.64 26 CONNECT TO EXISTING UNDERDRAIN EACH 2 $1,000.00 $ 2,000.00 $1,000.00 $2,000.00 $425.00 $850.00 $800.00 $1,600.00 $1,328.00 $2,656.00 $740.45 $1,480.90 27 MOBILIZATION LSUM 1 $30,000.00 $ 30,000.00 $15,000.00 $15,000.00 $2,500.00 $2,500.00 $15,000.00 $15,000.00 $86,100.00 $86,100.00 $2,368.56 $2,368.56 28 TRAFFIC CONTROL AND PROTECTION LSUM 1 $5,000.00 $ 5,000.00 $5,000.00 $5,000.00 $3,500.00 $3,500.00 $15,000.00 $15,000.00 $6,100.00 $6,100.00 $3,261.89 $3,261.89 29 STREET SWEEPING EACH 3 $500.00 $ 1,500.00 $50.00 $150.00 $350.00 $1,050.00 $800.00 $2,400.00 $450.00 $1,350.00 $1,258.45 $3,775.35 30 CONSTRUCTION LAYOUT LSUM 1 $10,000.00 $ 10,000.00 $5,000.00 $5,000.00 $3,750.00 $3,750.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $6,256.40 $6,256.40 31 SEDIMENT CONTROL, SILT FENCE FOOT 1,550 $5.00 $ 7,750.00 $4.00 $6,200.00 $5.00 $7,750.00 $5.00 $7,750.00 $3.60 $5,580.00 $2.14 $3,317.00 32 REMOVE AND REPLACE FENCE FOOT 100 $100.00 $ 10,000.00 $75.00 $7,500.00 $50.00 $5,000.00 $160.00 $16,000.00 $103.70 $10,370.00 $21.34 $2,134.00 33 PLAYGROUND EQUIPMENT LSUM 1 $10,000.00 $ 10,000.00 $10,000.00 $10,000.00 $17,500.00 $17,500.00 $5,000.00 $5,000.00 $7,350.00 $7,350.00 $3,971.26 $3,971.26 AS READ $250,895.60 $177,185.00 $213,068.71 $227,186.00 $289,484.85 $165,857.10 TOTAL BID AS CORRECTED $177,185.00 $213,068.71 $227,186.00 $289,484.85 $165,857.10 Page 94 of 146

4 of 6 A8. Page 10 of 11

CITY OF EVANSTON TABULATION OF BIDS FOR 2020 CDBG Improvements and Waste Transfer Alleys BID NO: 20-38 DATE: July 7, 2020 APPROVED NAME AND ADDRESS OF BIDDERS TIME: 2:00 P.M. Capitol Cement Co., Inc. Schroeder & Schroeder, Inc. Sumit Construction Landmark Contractors, Inc Pan-Oceanic Engineering Co., Inc. ENGINEER'S 6231 North Pulaski Road 7306 Central Park 4150 W. Wrightwood Avenue 11916 W. Main St. 6436 W. Higgins Ave. ESTIMATE Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656 Traffic Calming Speed Humps and Alley Bumps

ITEM TOTAL UNIT UNIT UNIT UNIT UNIT UNIT ITEM UNIT TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL NUMBER QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE 1 SPEED HUMPS (VARIOUS STREETS) FOOT 300 $100.00 $ 30,000.00 $75.00 $22,500.00 $135.00 $40,500.00 $75.00 $22,500.00 $88.85 $26,655.00 $84.27 $25,281.00 2 SPEED BUMPS (VARIOUS ALLEYS) FOOT 60 $80.00 $ 4,800.00 $75.00 $4,500.00 $100.00 $6,000.00 $60.00 $3,600.00 $111.85 $6,711.00 $84.27 $5,056.20 3 PCC SIDEWALKS - 5" (REMOVAL & REPLACEMENT) SQ FT 1,000 $12.00 $ 12,000.00 $10.00 $10,000.00 $10.00 $10,000.00 $14.00 $14,000.00 $18.50 $18,500.00 $11.49 $11,490.00 AS READ $46,800.00 $37,000.00 $56,500.00 $40,100.00 $51,866.00 $41,827.20 TOTAL BID AS CORRECTED $37,000.00 $56,500.00 $40,100.00 $51,866.00 $41,827.20 Page 95 of 146

5 of 6 A8. Page 11 of 11

CITY OF EVANSTON TABULATION OF BIDS FOR 2020 CDBG Improvements and Waste Transfer Alleys Project Alternates BID NO: 20-38 DATE: July 7, 2020 APPROVED NAME AND ADDRESS OF BIDDERS TIME: 2:00 P.M. Capitol Cement Co., Inc. Schroeder & Schroeder, Inc. Sumit Construction Landmark Contractors, Inc Pan-Oceanic Engineering Co., Inc. ENGINEER'S 6231 North Pulaski Road 7306 Central Park 4150 W. Wrightwood Avenue 11916 W. Main St. 6436 W. Higgins Ave. ESTIMATE Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656 Alternate 1 - Remove and Replace Existing Luminaire (Butler Park)

ITEM TOTAL UNIT UNIT UNIT UNIT UNIT UNIT ITEM UNIT TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL NUMBER QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE 1 REMOVE AND REPLACE EXISTING LUMINAIRE EACH 31 $2,200.00 $ 68,200.00 $1,600.00 $49,600.00 $1,750.00 $54,250.00 $2,000.00 $62,000.00 $1,550.00 $48,050.00 $2,219.15 $68,793.65 AS READ $68,200.00 $49,600.00 $54,250.00 $62,000.00 $48,050.00 $68,793.65 TOTAL BID AS CORRECTED $49,600.00 $54,250.00 $62,000.00 $48,050.00 $68,793.65

DATE: July 7, 2020 APPROVED NAME AND ADDRESS OF BIDDERS TIME: 2:00 P.M. Capitol Cement Co., Inc. Schroeder & Schroeder, Inc. Sumit Construction Landmark Contractors, Inc Pan-Oceanic Engineering Co., Inc. ENGINEER'S 6231 North Pulaski Road 7306 Central Park 4150 W. Wrightwood Avenue 11916 W. Main St. 6436 W. Higgins Ave. ESTIMATE Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656 Alternate 2 - Fitzsimons Tennis Court Improvements

ITEM TOTAL UNIT UNIT UNIT UNIT UNIT UNIT ITEM UNIT TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL NUMBER QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE 1 FITZSIMONS TENNIS COURT IMPROVEMENTS L SUM 1 $80,000.00 $ 80,000.00 $90,000.00 $90,000.00 $65,000.00 $65,000.00 $80,000.00 $80,000.00 $81,850.00 $81,850.00 $51,194.59 $51,194.59 2 ALLOWANCE UNIT 10,000 $1.00 $ 10,000.00 $1.00 $10,000.00 $1.00 $10,000.00 $1.00 $10,000.00 $1.00 $10,000.00 $1.00 $10,000.00 AS READ $90,000.00 $100,000.00 $75,000.00 $90,000.00 $91,850.00 $61,194.59 TOTAL BID AS CORRECTED $100,000.00 $75,000.00 $90,000.00 $91,850.00 $61,194.59

DATE: July 7, 2020 APPROVED NAME AND ADDRESS OF BIDDERS TIME: 2:00 P.M. Capitol Cement Co., Inc. Schroeder & Schroeder, Inc. Sumit Construction Landmark Contractors, Inc Pan-Oceanic Engineering Co., Inc. ENGINEER'S 6231 North Pulaski Road 7306 Central Park 4150 W. Wrightwood Avenue 11916 W. Main St. 6436 W. Higgins Ave. ESTIMATE Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656 Alternate 3 - Emerson Street and Hovland Court Bump Out

ITEM TOTAL UNIT UNIT UNIT UNIT UNIT UNIT ITEM UNIT TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL NUMBER QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE 1 TREE TRUNK PROTECTION EACH 4 $100.00 $ 400.00 $100.00 $400.00 $250.00 $1,000.00 $75.00 $300.00 $125.00 $500.00 $213.89 $855.56 2 TOPSOIL FURNISH AND PLACE, 4" SQ YD 109 $10.00 $ 1,090.00 $12.00 $1,308.00 $5.00 $545.00 $10.00 $1,090.00 $11.00 $1,199.00 $9.21 $1,003.89 3 SODDING, SALT TOLERANT SQ YD 109 $25.00 $ 2,725.00 $18.00 $1,962.00 $15.00 $1,635.00 $18.00 $1,962.00 $30.00 $3,270.00 $11.46 $1,249.14 4 INLET FILTERS EACH 4 $10.00 $ 40.00 $125.00 $500.00 $150.00 $600.00 $250.00 $1,000.00 $183.00 $732.00 $163.57 $654.28 5 AGGREGATE BASE COURSE, TYPE B, 4" SQ YD 40 $10.00 $ 400.00 $5.00 $200.00 $5.00 $200.00 $4.00 $160.00 $13.25 $530.00 $8.88 $355.20 6 HOT MIX ASPHALT SURFACE COURSE, MIX 'D', N50 TON 4 $150.00 $ 600.00 $495.00 $1,980.00 $300.00 $1,200.00 $300.00 $1,200.00 $200.00 $800.00 $387.87 $1,551.48 7 BITUMINOUS MATERIALS (TACK COAT) POUND 5 $0.60 $ 3.00 $10.00 $50.00 $20.00 $100.00 $1.00 $5.00 $2.00 $10.00 $12.42 $62.10 8 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 358 $10.00 $ 3,580.00 $8.00 $2,864.00 $17.50 $6,265.00 $9.50 $3,401.00 $9.90 $3,544.20 $9.57 $3,426.06 9 DETECTABLE WARNINGS SQ FT 38 $40.00 $ 1,520.00 $40.00 $1,520.00 $65.00 $2,470.00 $42.00 $1,596.00 $25.00 $950.00 $42.18 $1,602.84 10 PAVEMENT REMOVAL SQ YD 82 $30.00 $ 2,460.00 $25.00 $2,050.00 $25.00 $2,050.00 $22.00 $1,804.00 $42.20 $3,460.40 $22.51 $1,845.82 11 HOT MIX ASPHALT SURFACE REMOVAL, 1.5" SQ YD 46 $6.00 $ 276.00 $25.00 $1,150.00 $12.00 $552.00 $16.00 $736.00 $23.40 $1,076.40 $27.09 $1,246.14 12 CURB REMOVAL FOOT 12 $10.00 $ 120.00 $5.00 $60.00 $5.00 $60.00 $10.00 $120.00 $32.35 $388.20 $7.84 $94.08 13 COMBINATION CURB AND GUTTER REMOVAL FOOT 195 $20.00 $ 3,900.00 $5.00 $975.00 $5.00 $975.00 $11.00 $2,145.00 $34.10 $6,649.50 $7.84 $1,528.80 14 SIDEWALK REMOVAL SQ FT 237 $2.00 $ 474.00 $2.00 $474.00 $2.50 $592.50 $3.00 $711.00 $4.50 $1,066.50 $5.07 $1,201.59 15 CONCRETE CURB, TYPE B FOOT 12 $30.00 $ 360.00 $35.00 $420.00 $42.00 $504.00 $30.00 $360.00 $46.05 $552.60 $41.32 $495.84 16 COMBINATION CURB AND GUTTER, TYPE B6.12 FOOT 207 $40.00 $ 8,280.00 $34.00 $7,038.00 $47.00 $9,729.00 $45.00 $9,315.00 $44.10 $9,128.70 $52.26 $10,817.82 17 MOBILIZATION LSUM 1 $4,000.00 $ 4,000.00 $5,000.00 $5,000.00 $2,500.00 $2,500.00 $6,000.00 $6,000.00 $2,500.00 $2,500.00 $592.13 $592.13 18 TRAFFIC CONTROL AND PROTECTION LSUM 1 $2,000.00 $ 2,000.00 $5,000.00 $5,000.00 $3,750.00 $3,750.00 $6,000.00 $6,000.00 $100.00 $100.00 $3,261.89 $3,261.89 19 SIGN PANEL - TYPE 1 SQ FT 39 $ - $35.00 $1,365.00 $45.00 $1,755.00 $60.00 $2,340.00 $50.00 $1,950.00 $53.47 $2,085.33 20 THERMOPLASTIC PAVEMENT MARKING LINE - LINE 4" FOOT 22 $5.00 $ 110.00 $8.63 $189.86 $9.00 $198.00 $5.00 $110.00 $8.63 $189.86 $4.60 $101.20 21 THERMOPLASTIC PAVEMENT MARKING LINE - LINE 8" FOOT 74 $10.00 $ 740.00 $17.25 $1,276.50 $18.00 $1,332.00 $8.00 $592.00 $17.25 $1,276.50 $9.23 $683.02 22 THERMOPLASTIC PAVEMENT MARKING LINE - LINE 12" FOOT 90 $12.00 $ 1,080.00 $34.50 $3,105.00 $35.00 $3,150.00 $15.00 $1,350.00 $34.50 $3,105.00 $13.80 $1,242.00 23 CONSTRUCTION LAYOUT LSUM 1 $2,000.00 $ 2,000.00 $7,500.00 $7,500.00 $3,500.00 $3,500.00 $4,000.00 $4,000.00 $2,500.00 $2,500.00 $5,240.41 $5,240.41 24 STREET SWEEPING EACH 2 $500.00 $ 1,000.00 $50.00 $100.00 $400.00 $800.00 $800.00 $1,600.00 $450.00 $900.00 $1,258.45 $2,516.90 25 PEDESTRIAN PUSH-BUTTON AND SIGN PANEL (SPECIAL) EACH 2 $5,000.00 $ 10,000.00 $1,250.00 $2,500.00 $7,500.00 $15,000.00 $14,000.00 $28,000.00 $850.00 $1,700.00 $4,919.57 $9,839.14 AS READ $47,158.00 $48,987.36 $60,462.50 $75,897.00 $48,078.86 $52,294.21 Page 96 of 146 TOTAL BID AS CORRECTED $48,987.36 $60,462.50 $75,897.00 $48,078.86 $53,552.66

6 of 6 Memorandum

To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Darrell King, Water Production Bureau Chief CC: David D. Stoneback, Public Works Agency Director Subject: Approval of the Evanston Water Shut-off, Late Fee and Payment Arrangement Recommendations Date: July 27, 2020

Recommended Action: Staff recommends City Council approval to extend the moratorium on water shut-offs until April 2021, extend the moratorium on late fees until August 1, 2020 and extend payment arrangement periods up to 24 months as a response to the coronavirus pandemic.

Council Action: For Action: Accept and Place on File

Summary: Recommended Action More than 45 million people in the U.S. have filed for unemployment during the pandemic, including more than 1.3 million in Illinois. Data shows the pandemic has disproportionately affected minorities and those in low-paying jobs, who were already more likely to face difficulties paying for essential services like utilities according to the Energy Information Administration. following the offers Bureau Production the result, a As Water recommendations: 1. The City of Evanston extends the moratorium on water shut-offs until April 2021. a. Staff will re-evaluate in April 2021. b. The recommendation does not include shut-offs that create a risk to the public health, for example, cross-contamination. 2. The City of Evanston extends the moratorium on late fees until August 1, 2020 . 3. The City of Evanston extends the time customers have to pay overdue charges under deferred payment arrangements, with periods of up to 24 months for customers who express financial hardship and up to 18 months for other customers. a. Current payment arrangements are established in 3 to 6 month intervals but typically no longer than 12 months.

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Recommendations #1 & #3 are consistent with Illinois’ new COVID-19 utility relief agreement that was approved by the Illinois Commerce Commission (ICC) on June 18, 2020. Although the Evanston Water Utility is not regulated by the ICC we believe that it sets an appropriate industry practice concerning late fees and payment arrangements.

Staff is proposing to send a letter to all customers who have a past due balance of $100.00 or more encouraging them to establish payment arrangements in order to avoid late fees.

Background During the month of March 2020 the City of Evanston made the following statement: To reduce the financial impact to residents and businesses during the statewide response to the coronavirus (COVID-19), the City of Evanston has announced the temporary elimination of nonpayment penalties and delay of enforcement measures.

Elimination of nonpayment penalties – The City will eliminate nonpayment penalties for certain bills due to the City between March 16 and April 30 for the next 60 days. This includes: • Water, sewer and sanitation bills • Parking and compliance citations • Liquor taxes • Amusement taxes

Delayed enforcement– The City will pause the enforcement of certain enforcement measures for 60 days, from March 16 through May 16, including water service shut offs and vehicle immobilizations.

Summary There are currently 14,400 water utility customer accounts. As of July 10, 2020, 711 accounts (4%) owe a balance of $100.00 or more. If penalties had been assessed to these accounts the total penalty amount would have equaled $31,732.64. These accounts were notified of their unpaid balance in a notice mailed on June 16, 2020.

These 711 accounts have a total unpaid amount of $317,326.43. Of these accounts 657 owe between $100 and $1,000 and 54 of them owe $1,000 or more. Another utility bill was sent out on July 8, 2020. The amount assessed to these 711 accounts totals $141,823.67. Please note that for any water supplied during 2020 no late payment penalties have been accessed and no water shut-offs have occurred.

The following table summarizes the 711 accounts:

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Due to the Civic Center being closed as a result of COVID-19 it has been challenging to make overdue water bill payment arrangements.The Collector's Office will soon re-open in the Robert Crown Community Center that will allow residents to establish "in person" payment arrangements.

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A9. Page 99 of 146 Memorandum

To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Darrell King, Water Production Bureau Chief CC: David D. Stoneback, Public Works Agency Director Subject: Approval of a Sole Source Contract Award with WaterSmart Software for the Purchase of the WaterSmart Customer Portal Platform Date: July 27, 2020

Recommended Action: Staff year three a execute to Manager the authorize Council City recommends City agreement with WaterSmart Software (20 California Street, Suite 200, San Francisco, CA 94111) for the purchase of the WaterSmart Customer Portal Platform in the not-to-exceed amount of $39,600.00 over the three year term.

Funding Source: Funding will be provided from the Water Fund, Water Other Operations Business Unit (Account 510.40.4225.62340), which has an approved FY 2020 Budget of $373,300.00 and a YTD balance of $273,300.91.

Council Action: For Action

Summary: The Water Production Bureau has been leveraging the WaterSmart Customer Portal Platform since 2017. This platform helps customers better manage their water use and save money. Customers can register to use the portal through the City’s website. This free service provides detailed information about their water use and the ability to receive alerts about irregular usage. Data in the WaterSmart platform is securely hosted in the Amazon Web Services (AWS) Cloud. Once the resident registers the following services are available for their use:

• Water use and history • Water use notifications (email, text or voice) • Ability to program leak alerts based on user defined preferences • Help identifying and fixing leaks

A10. Page 100 of 146 • Ability to link multiple accounts • Compare water use to similar homes • View and pay their water bill

A total of 2,106 customer accounts are registered (14% of the total 14,400 customer accounts) on the WaterSmart Customer Portal platform and have access to the full range of services. WaterSmart integrates with the City of Evanston’s current water utility billing system which allows communication between the two systems and ultimately data sharing with the resident. City Council recently approved the purchase of a new water utility billing system (TruePoint) that would integrate with the WaterSmart Customer Portal Platform. Over the past year 1,512 leak alerts have been sent out by the WaterSmart Customer Portal Platform. The customer portal averages 100 visits per day.

Residents have been notified regarding this free service via the bi-monthly water utility bill, social media outlets and information distributed at community events including Streets Alive, Bike the Ridge and Water Plant Public Tours. In addition, customer service representatives encourage residents to register when assisting them over the phone. The WaterSmart platform can be accessed on a desktop computer and/or mobile device twenty-four hours a day seven days a week.

Analysis: The following summary represents the three year cost of ownership:

The term of the agreement will be from August 31, 2020 through August 30, 2023.

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A10. Page 101 of 146 Memorandum

To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Ike Ogbo, Health & Human Services Director CC: Audrey Thompson, Community Services Manager Subject: Resolution 66-R-20 Authorizing the Interim City Manager to Execute the Professional Services Agreement with the James B. Moran Center for Youth Advocacy Date: July 27, 2020

Recommended Action: Staff recommends City Council adoption of Resolution 66-R-20 authorizing the City Manager to execute an agreement between the City of Evanston and the James B. Moran Center for Youth Advocacy located at 1900A Dempster Street, Evanston, IL 60201 to provide legal services for not less than 15 Evanston residents to secure Certificates of Rehabilitation, expungement and criminal records sealing in an amount not to exceed $30,000 per year.

Funding Source: Funding for this agreement is budgeted in the Health and Human Services Department Fund, Youth and Young Adult Engagement Division (Account 176.24.3215.62490) which has a FY 2020 budget of $220, 000 and a YTD balance of $219,028 prior to this agreement. Costs amount to approximately $2,000 per participant.

The City of Evanston shall be financially responsible for the furtherance of the program. The James B. Moran Center would be responsible for handling the payment of direct and indirect costs for not less than 15 participants at $2,000 each which include legal services, filing fees, supportive materials, transportation fees and assistance with child care on days that such assistance would be necessary.

Council Action: For Action

Summary: According to a study by the National Council of State Legislatures, there are approximately 77 million American citizens with a criminal record history (One in three adults). In Illinois, 2% of adults have a criminal record.[i]Certificates of Rehabilitation, criminal records expungement

A15. Page 102 of 146 and the sealing of non-violent felony convictions are an essential resource that can offer reentry support to those Evanston residents that have criminal records. These actions also promote public safety by lifting statutory bars to jobs, licenses or other necessities such as housing that result from a conviction history. The Youth and Young Adult Division staff performs outreach in the community and have identified individuals that would greatly benefit from this program. This agreement for services is to implement year seven of the “Certificate of Rehabilitation Program”. The intention of the program is to obtain Certificates of Rehabilitation or Good Conduct, expungement or the sealing of non-violent felony convictions from the Circuit Court of Cook County, pursuant to 730 ILCS 5/5-5.5-5 et. seq., for qualified ex-offenders who reside in Evanston. Certificates, expungements, and records sealing helps people to secure employment, housing, and educational opportunities that could otherwise be denied because of past criminal records.

This program also gives those selected an opportunity to demonstrate rehabilitation or a commitment to rehabilitation. The State of Illinois is one of a growing number of States that have laws in place that authorize certificates of rehabilitation or other similar means of removing legal barriers arising from a criminal record separate and apart from seeking a pardon.

Staff has identified the James B. Moran Center for Youth Advocacy as a partner for this program outstanding current their and the services to ability their on based perform lowservices- Eva incomenston providing legal with of residents work community for representation. The Moran Center has the legal expertise; social work services component and community partnerships to manage this program. Additionally, over the last six years, they have also provided assistance and resources to individuals participating in the City’s “Building Career Pathways to Sustainable Employment Program” and other individuals that the City’s youth and young adult outreach team identified as needing assistance.

2013 to June, 2020 Program Results 706 Client contact2 285 Record Look Up 125 Petitions for sealing (2013 – 2018) 60 petitions for expungement (2013-2018) 8 Petition to seal or expunge currently pending (2019-2020) 12 Petitions to seal or expunge granted (2019-2020) 41 Petitions to seal or expunge being drafter/ready to file3 14 Healthcare Worker Waivers 3 Clemency 4 Court hearings 8 Certificate of Rehabilitation 18 Other

Listed below is a summary of the scope of work to be performed by the James B. Moran Center:

James B. Moran Center will secure certificates of rehabilitation where appropriate, which could expungemsealing, partial or ent or also records criminal include sealing

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A15. Page 103 of 146 pardon/executive clemency for not less than 15 Evanston residents that have criminal records and who meet the prerequisites contained in the legislation. Prospective clients that have conviction(s) for the following are not eligible: a Class X felony; any felony that resulted in “great bodily harm or permanent disability”; conviction for aggravated DUI or aggravated domestic battery; and offenses that require post-release registration (sex offenses, offenses against children, rape, arson, etc.).

Individuals will receive the following assistance: (a) an initial assessment to determine the extent of criminal history and eligibility for the Certificate of Rehabilitation; (b) creation and development of personal history and references to be presented to the Circuit Court Judge; (c) mentoring from a licensed attorney; (d) assistance in obtaining all police, probation, and parole reports; (e) covering of costs associated with processing fees if ineligible for a fee waiver; (f) submission of all required legal documentation, filings and petitions at Circuit Court and States Attorney's Office; (g) legal representation during candidate court appearances and (h) assistance for childcare, transportation and supplemental support materials.The Moran Center will work with City outreach staff to identify, recruit, and service potential clients in the City of Evanston, and keep records of such.

Finally, Moran Center staff will provide regular updates to City of Evanston staff on the status of individuals being served, including a summary of expenditures, encumbered and available balance.

Attachments: Resolution 66-R-20 Professional Services Agreement with James B. Moran Center Moran Center 2020 Program Agreement

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A15. Page 104 of 146 7/20/2020

66-R-20

A- RESOLUTION

Authorizing the Interim City Manager to Execute the Professional Services Agreement with the James B. Moran Center for Youth Advocacy

NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

EVANSTON, COOK COUNTY, ILLINOIS:

SECTION1: The Interim City Manager is hereby authorized and directed

to sign the Professional Services Agreement (the “Agreement”) by and between

the City and the James B. Moran Center for Youth Advocacy, an Illinois not-for-

profit corporation.

SECTION 2: The Agreement will fund legal services for Moran Center

employees to assist not less than 15 Evanston residents with obtaining a Circuit Court

issued certificate for rehabilitation, criminal records sealing, expungement, and

executive clemency legal services for each participant.

SECTION 3: The Interim City Manager is hereby authorized and directed

to negotiate any additional conditions of said Agreement that she deems to be in the

best interests of the City.

SECTION 4: This Resolution shall be in force and effect from and after its

passage and approval, in the manner provided by law.

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A15. Page 105 of 146

______Stephen H. Hagerty, Mayor

Attest: Approved as to form:

______Devon Reid, City Clerk Kelley Gandurski, Corporation Counsel

Adopted: ______, 2020

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A15. Page 106 of 146 CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for

Certificate of Rehabilitation Program 2020

THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 27th day of July, 2020, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and the James B. Moran Center for Youth Advocacy, with offices located at 1123 Emerson, Suite 203, Evanston, Illinois, (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not exceed $30,000.

I. COMMENCEMENT DATE

Consultant shall commence the Services on August 1, 2020 or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant.

II. COMPLETION DATE

Consultant shall complete the primary scope of services by July 31, 2021. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement.

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A15. Page 107 of 146 III. PAYMENTS

City shall pay Consultant those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth in Exhibit A – Project Milestones and Deliverables. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance.

IV. DESCRIPTION OF SERVICES

Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A. Services may include, if any, other documented discussions and agreements regarding scope of work and cost (Exhibit D).

V. GENERAL PROVISIONS

A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory.

Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non- party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its sub consultants provide

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A15. Page 108 of 146 false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements.

The Consultant shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required under this Agreement. If the Consultant subcontracts any of the services to be performed under this Agreement, the subconsultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant’s work.

All subconsultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement.

The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project.

Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties.

B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services.

C. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston

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A15. Page 109 of 146 City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein.

D. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto.

E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City.

F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. All other training materials, assessment tools, documents, and

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A15. Page 110 of 146 forms developed by Consultant for purposes other than fulfilling its obligations under this Agreement are and shall remain property of Consultant. The City may use said materials for training purposes only pursuant to this Agreement. Usage of said materials by the City beyond the scope of this Agreement shall require Consultant’s written consent.

G. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation.

H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice.

I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement.

Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1- 101 et seq.

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A15. Page 111 of 146 At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City.

To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute.

Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subconsultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement.

J. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional

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A15. Page 112 of 146 Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant.

Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement.

K. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information.

Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records

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A15. Page 113 of 146 which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section.

L. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party without the City’s express written consent.

M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City.

N. Compliance with Applicable Statues, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statues, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check.

O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or materialmen, or other person, firm or corporation, upon City property or any

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A15. Page 114 of 146 improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services.

P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided.

Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding.

R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City.

S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect.

T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement.

U. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City.

V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant.

VI. EQUAL EMPLOYMENT OPPORTUNITY

In the event of the Consultant’s noncompliance with any provision of Section 1- 12-5 of the Evanston City Code, the Illinois Human Rights Act or any other

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A15. Page 115 of 146 applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation.

During the performance of the contract, the Consultant agrees as follows:

A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5.

B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability.

VII. SEXUAL HARASSMENT POLICY

The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2- 105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information:

A. The illegality of sexual harassment;

B. The definition of sexual harassment under State law;

C. A description of sexual harassment utilizing examples;

D. The Consultant’s internal complaint process including penalties;

E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and

F. Protection against retaliation as provided to the Department of Human Rights.

VIII. CONSULTANT CERTIFICATIONS

A. Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement.

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A15. Page 116 of 146 B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement.

C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction.

D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4).

E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption.

F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State.

G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement.

H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston.

IX. INTEGRATION

This Agreement, together with Exhibit A sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply.

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A15. Page 117 of 146 In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof.

IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written.

CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201

By ______By:______

Its: ______Its: ______

FEIN Number: ______Date: ______

Date: ______

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A15. Page 118 of 146 EXHIBIT A

This EXHIBIT A to that certain Consulting Agreement dated 27th day of July, 2020 between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and the James B. Moran Center sets forth the Commencement and Completion Date, Services, Fees, and Reimbursable Expenses as follows:

COMMENCEMENT DATE: August 1, 2020 COMPLETION DATE: July 31, 2021

FEES: The City of Evanston shall be financially responsible for the furtherance of the program and the direct and indirect costs specifically determined to be $30,000 for not less than 15 program participants (@ approximately $2,000 each); $2,000 for certificate for rehabilitation, criminal records sealing, expungement, and executive clemency legal and supportive services for each participant.

The James B. Moran Center will provide an invoice to the City requesting payment. This will be submitted in accordance with the Consultant invoice submittal deadlines; schedule will be provided by City. If the invoice needs adjustment or explanation, Consultant will work with the City to adjust or explain the invoice. Once the invoice is agreed upon by both parties, it shall be submitted for processing and be paid by the City billing procedure.

SERVICES/SCOPE OF WORK: This agreement for services is to facilitate year five of the “Certificate of Rehabilitation Program”. The intention of the program is to obtain certificates of rehabilitation, expungement, criminal records sealing and/or executive clemency for qualified ex-offenders that reside in Evanston, IL. These certificates lift statutory bars to jobs, licenses or other necessities such as housing that result from a conviction history. Certificates are used to provide a way for qualified people with criminal records to demonstrate rehabilitation or a commitment to rehabilitation. They are an evidence based practice and resource that supports reentry and promotes public safety.

Scope of the “Certificate of Rehabilitation Program” for the City of Evanston includes the following components:

The James B Moran Center will secure Certificates of Rehabilitation and or which could also include criminal records sealing, expungement, or pardon/executive clemency for not less than 15 "Evanston” residents that have a criminal record, and who meet the prerequisites contained in the legislation. Prospective clients that have the following are not eligible: a Class X felony; any felony that resulted in “great bodily harm or permanent disability”; conviction for aggravated DUI or aggravated domestic battery;

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A15. Page 119 of 146 and offenses that require post-release registration (sex offenses, offenses against children, rape, arson, etc).

Individuals will receive the following assistance: (a) an initial assessment to determine the extent of criminal history and eligibility for the Certificate of Rehabilitation; (b) creation and development of personal history and references to be presented to the Circuit Court Judge; (c) mentoring from a licensed attorney; (d) assistance in obtaining all police, probation, and parole reports; (e) covering of costs associated with processing fees if ineligible for a fee waiver; (f) submission of all required legal documentation, filings and petitions at Circuit Court and States Attorney's Office; (g) legal representation during candidate court appearances and (h) provide assistance for childcare, transportation and supplemental support materials.

OTHER SERVICES:

A. The James B. Moran Center will work with City staff to identify, recruit, and service potential clients in the City of Evanston, and keep records of such. The Center will provide regular updates to City of Evanston staff on the status of individuals being served, including a summary of expenditures, encumbered and available balance.

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A15. Page 120 of 146 Memorandum

To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Rajeev Dahal, Senior Project Manager CC: David D. Stoneback - Public Works Director, Lara Biggs - City Engineer Subject: Ordinance 71-O-20, Amending -City11-5(D), Code Section 10 Schedule -V(D)Way “FourStops” -Way Stops to at Include Four Prospect Avenue and Colfax Street Date: July 27, 2020

Recommended Action: Staff recommends City Council adoption of Ordinance 71-O-20 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of Prospect Avenue & Colfax Street. Alderman Suffredin requests suspension of the rules for Introduction and Action at the July 27, 2020 City Council meeting.

Funding Source: Funding will - Traffic be Control through Supplies the (Account General Fund 100.40.4520.65115), with an FY 2020 budget of $58,000 and a remaining balance of $17,410.

Council Action: For Introduction and Action

Summary: The Public Works Agency received a petition for 4-Way stop signs from residents expressing safety concerns at the intersection of Prospect Avenue and Colfax Street through the Neighborhood Traffic Management Program. The concerns are lack of sidewalks on Colfax Street which requires children and other pedestrians to cross the street at Prospect Avenue and visibility, especially at night. Cartwright Park and Bent Park are within two blocks of the intersection. Currently, Prospect Avenue approaches to the intersection are controlled by stop signs and the Colfax Street traffic has the free flow. The installation of 4-Way stop signs would provide gaps in traffic flow and allow children and other pedestrians to cross Colfax Street in a safer manner. Alderman Suffredin supports this recommendation.

A16. Page 121 of 146 Attachments: Ordinance 71-O-20, Amending City Code Section 10-11-5(D), Schedule V(D) “Four-Way Stops” to Include Four-Way Stops at Prospect Avenue and Colfax Street

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A16. Page 122 of 146 06/24/2020

71-O-20

AN ORDINANCE

Amending City Code Section 10-11-5(D), Schedule V(D) “Four-Way Stops” to Include Four-Way Stops at Prospect Avenue and Colfax Street

NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF

EVANSTON, COOK COUNTY, ILLINOIS:

SECTION 1: City Code Section 10-11-5(D), Schedule V(D), “Four-Way

Stops” of the Evanston City Code of 2012, as amended, is hereby further amended by

to include the following:

(D) Four-Way Stops.

N. & S. and E. & W. traffic at Prospect Avenue and Colfax Street

SECTION 2: That the findings and recitals contained herein are

declared to be prima facie evidence of the law of the City and shall be received in

evidence as provided by the Illinois Complied Statues and the courts of the State of

Illinois.

SECTION 3: That all ordinances or parts of ordinances in conflict

herewith are hereby repealed.

SECTION 4: This Ordinance 71-O-20 shall be in full force and effect

from and after its passage, approval and publication in the manner provided by law.

SECTION 5: If any provision of this Ordinance 71-O-20 or application

thereof to any person or circumstance is ruled unconstitutional or otherwise invalid,

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A16. Page 123 of 146 71-O-20

such invalidity shall not affect other provisions or applications of this Ordinance that

can be given effect without the invalid application or provision, and each invalid

provision or invalid application of this Ordinance is severable.

Introduced:______, 2020 Approved:

Adopted:______, 2020 ______, 2020

______Stephen H. Hagerty, Mayor

Attest: Approved as to form:

______Devon Reid Kelley Gandurski City Clerk Corporation Counsel

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A16. Page 124 of 146

6/25/2020

72-O-20

AN ORDINANCE

Amending City Code Section 3-4-6-(S) to Allow Alcohol Service to Non- Members and Increase the Class S Liquor License Fee

NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF

EVANSTON, COOK COUNTY, ILLINOIS, THAT:

SECTION 1: Class S of Table 1, Section 3-4-6 of the Evanston City Code of

2012, as amended, is hereby further amended and revised as follows:

S Veterans Liquor None $500 $500 1 None 9 a.m. – 2 Groups $2,800 $2,800 a.m.

SECTION 2: Subsection 3-4-6-(S) of the Evanston City Code of 2012, as

amended, is hereby further amended) to read as follows:

(S) CLASS S licenses, which shall authorize the sale of alcoholic liquors for consumption only on the premises where sold and limited to members and their guests which may be issued only to nationally chartered veterans’ organizations, maintaining permanent club quarters irrespective of the size of their memberships.

It shall be unlawful for the holder of a Class S license to sell or permit to be sold or given away any alcoholic liquor between the hours of 2:00 a.m. and 9:00 a.m. All patrons and customers shall leave the premises not later than ten (10) minutes following the closing hours herein established.

The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application.

The annual single payment fee for initial issuance or renewal of such license shall be five two thousand eight hundred dollars ($500.00 2,800.00).

The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be five hundred twenty-five two thousand nine hundred forty dollars ($525.00 2,940.00).

No more than one (1) such license(s) shall be in force at any one (1) time.

A22. Page 125 of 146 72-O-20

SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby

repealed.

SECTION 4: If any provision of this ordinance or application thereof to any

person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not

affect other provisions or applications of this ordinance that can be given effect without the

invalid application or provision, and each invalid provision or invalid application of this ordinance

is severable.

SECTION 5: The findings and recitals contained herein are declared to be prima

facie evidence of the law of the City and shall be received in evidence as provided by the Illinois

Compiled Statutes and the courts of the State of Illinois.

SECTION 6: This ordinance shall be in full force and effect from and after its

passage, approval, and publication in the manner provided by law.

Introduced: ______, 2020 Approved:

Adopted: ______, 2020 ______, 2020

______Stephen H. Hagerty, Mayor

Attest: Approved as to form:

______Devon Reid, City Clerk Kelley Gandurski, Corporation Counsel

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A22. Page 126 of 146 Memorandum

To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Stefanie Levine, Project Manager CC: David Stoneback - Public Works Agency Director; Lara Biggs - City Engineer Subject: Approval of Change Order No. 2 with Bulley and Andrews for the Robert Crown Community Center and Library Construction Manager Services (RFP 17-57) Date: July 27, 2020

Recommended Action: Staff recommends City Council authorize the City Manager to execute Change Order No. 2 for construction management services for the Robert Crown Community Center and Library with Bulley & Andrews (1755 W. Armitage Avenue, Chicago, Illinois, 60622). This change order will increase the existing contract price by $400,000 from $47,741,803 to $48,141,803. This change order will also increase the contract time to complete the site work by 56 calendar days, from July 3, 2020 to August 28, 2020. The cost of this change order will be covered by a direct donation from the Friends of the Robert Crown Center.

Funding Source: Funding will be provided by Friends of the Robert Crown Center (FRCC) and deposited into the Crown Construction Fund. FRCC will transfer $400,000 to the City on August 1, 2020.

Council Action: For Action

Summary: On July 9, 2018, City Council awarded the construction manager services contract to Bulley & Andrews. At the time, the construction documents were approximately 50% complete. This early award strategy allowed the project to progress more quickly to construction and provided greater flexibility to work through constructability issues and evaluate value engineering opportunities with the contractor. In order to account for the cost of design details that had not been developed, the contract included a 6% owner design contingency in the amount of $2,522,543.

A11. Page 127 of 146 During the initial phases of planning and design (and prior to entering into the construction contract with Bulley and Andrews), the soils were tested and were found to be poor quality. This information had been accounted for in the design documents, particularly in the design of the foundation system. However, during construction the actual bearing capacity of the soils was determined to be even more deficient than had been previously indicated. This required allow placement stone and to undercutting, redesign, significant bridging construction to proceed. Staff worked with Bulley and Andrews to value engineer the construction to cover the unforeseen costs due to soils through the 6% design contingency, although this was not the intended purpose of the contingency.

At each phase of the construction, the project has continued to deal with additional soils issues. At this point, the project has incurred an additional $881,059 in unforeseen soils costs (35% of the design contingency). This has depleted the contingency faster than would have has value through absorbed been cost been of some While anticipated. the engineering, it is not ideal for the project contingency to absorb the entire cost. As a result, some items which would be paid for out of the design contingency will not be included in the project unless the contingency is increased.

Staff is therefore recommending that a change order be approved for approximately 45% of the cost of the unforeseen soils conditions in the amount of $400,000. This increase includes the following: 1. Funding for potential changes already requested but not yet approved including changes to the exterior site signage, donor recognition signage, and additional rink safety netting. 2. A credit for removing the playground construction from Bulley & Andrews contract. This playground is also being removed because of current longer than normal lead times for acquiring the playground equipment make it infeasible to construct within the current contract. The playground will be bid as a separate project at a later date. 3. Replenishing the contingency in order to account for any additional change requests through the end of the project. Any contingency not spent at the end of the contract will be returned to the Owner.

In addition to the cost increase, an unrelated time extension of 56 calendar days is also requested by the contractor. The time extension includes the following: 1. Weather delays - While the original contract included some weather days when work was not expected to occur, an excessive number of heavy rain days last fall and this spring prevented critical path work from occurring at certain points. The estimated delay due to additional weather days is 28 days. 2. Material delays related to Covid-19 - Due to supply chain issues related to the ongoing pandemic, the shock pad is delayed. The pad is a safety feature that goes under the artificial turf system. It provides cushioning for the mitigation of impact injuries, such as concussion. The estimated delay due to material delays is 28 days.

Legislative History: City Council approved the Pre-construction Services with Bulley and Andrews on February 26, 2018. City Council approved the Construction Management Services Contract with Bulley and Andrews on July 9, 2018.

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A11. Page 128 of 146 City Council approved Change Order No. 1 with Bulley and Andrews on October 14, 2020.

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A11. Page 129 of 146 Memorandum

To: Honorable Mayor and Members of the City Council From: Brian George, Assistant City Attorney Subject: Resolution 62-R-20, Creating a Provisional Moratorium on Tenant Eviction Notices Due To COVID-19 Impact Date: July 27, 2020

Recommended Action: Staff recommends City Council adoption of Resolution 62-R-20, creating a provisional moratorium on tenant eviction notices due to COVID-19 Impact.

Council Action: For Action

Summary: The COVID-timpacted significantly has outbreak Evanston of 19health economic he residents, due to unemployment, reduced work hours, and lost income and wages. The Evanston City Council has extended the City's state of emergency due to the continued COVID-19 outbreak, which threatens to further harm the economic security of Evanston residents.

In March 2020, the Governor of Illinois issued an eviction moratorium, which establishes special rules for for evictions based on nonpayment of rent. Resolution 62-R-20 establishes a moratorium on tenant evictions due to nonpayment of rent due to a COVID-19 impact, unless certain rules and procedures are followed. A tenant receiving a notice of termination of tenancy due to nonpayment of rent may provide their landlord a Tenant Notice of COVID- 19 Impact, generally explaining that the tenant has been financially impacted by the COVID- 19 outbreak, affecting their ability to pay rent. If the tenant provides such a notice, the parties shall make a reasonable good faith effort to reach a mutually satisfactory agreement for repayment of unpaid rent. The resolution provides a timeframe for this negotiation period and possible terms and conditions of any such repayment agreement.

Attachments: Resolution 62-R-20, Creating a Provisional Moratorium on Tenant Eviction Notices Due To COVID-19 Impact

A12. Page 130 of 146 7/8/2020

62-R-20

A RESOLUTION CREATING A PROVISIONAL MORATORIUM ON TENANT EVICTION NOTICES DUE TO COVID-19 IMPACT

WHEREAS, the City of Evanston, Cook County, Illinois (“City”), is a home rule

unit of government and, pursuant to the provisions of Section 6(a) of Article VII of the Illinois

Constitution, may exercise any power and perform any function pertaining to its government and

affairs; and

WHEREAS, on March 13, 2020, the President of the United States declared a

national emergency concerning the Novel Coronavirus Disease (“COVID-19”) outbreak; and

WHEREAS, on March 9, 2020, the Governor of Illinois issued a disaster

proclamation for the State of Illinois concerning the COVID-19 outbreak; and

WHEREAS, on March 15, 2020, the Mayor declared a state of emergency due to

the COVID-19 outbreak pursuant to Section 9-9-3 of the City Code; and

WHEREAS, the Evanston City Council has extended the state of emergency

multiple times due to the persistence of the COVID-19 outbreak; and

WHEREAS, COVID-19 has resulted in significant economic impact, including

loss of income and wages, that threatens to undermine the financial security of many City of

Evanston residents; and

WHEREAS, in March 2020, the Governor of Illinois issued a disaster

proclamation and eviction moratorium, during which special rules apply to evictions based upon

nonpayment of rent; and

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A12. Page 131 of 146 62-R-20

WHEREAS, the enforcement of eviction orders in the City of Evanston is contrary

to the interest of preserving public health and ensuring that individuals remain in their homes

during this public health emergency; and

NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

EVANSTON, COOK COUNTY, ILLINOIS, THAT:

SECTION 1: For purposes of this Resolution, the following definitions apply:

“Circuit court” means the Circuit Court of Cook County.

“City” means the City of Evanston.

“City Council” means the City Council of the City of Evanston.

“Code” means the City Code of the City of Evanston

“Covered dwelling unit” has the meaning ascribed to that term in subsection (b)

of Section 2 of this Resolution.

“COVID-19” means the coronavirus disease 2019.

“COVID-19 Impact” means any loss, reduction or delay in receipt of income, or

loss or reduction of employment attributable in whole or in part to COVID-19.

“Days” means calendar days.

“Dwelling unit” has the meaning ascribed to that term in Section 5-3-2 of the

Code.

“Executive Order” means Executive Order 2020-10 (COVID-19 Executive Order

No. 8) issued on March 20, 2020, and Executive Order 2020-30 (COVID-19 Executive Order

No. 28) issued on April 23, 2020, by the Governor of the State of Illinois and any extension,

amendment, supplement, reissuance or addition thereto.

“General Administrative Order” means General Administrative Order 2020-01

initially issued on March 23, 2020 and amended on April 13, 2020 and amended again on May

28, 2020 by Chief Judge Timothy Evans and any extension, amendment, supplement,

reissuance or addition thereto.

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A12. Page 132 of 146 62-R-20

“Good faith” means honesty in fact and conduct involving timely and reasonable

acts that avoid taking unfair advantage.

“Landlord” has the meaning ascribed to that term in Section 5-3-2 of the Code.

“Moratorium” means the moratorium established pursuant to Section 2(a) of this

Resolution.

“Rent” has the meaning ascribed to that term in Section 5-3-2 of the Code.

“Rental agreement” has the meaning ascribed to that term in Section 5-3-2 of the

Code.

“Tenant” has the meaning ascribed to that term in Section 5-3-2 of the Code.

“Tenant Notice of COVID-19 Impact” means any digital, electronic or other

written communication, together with any supporting documents, from the tenant to the tenant’s

landlord that reasonably informs such landlord that the tenant is experiencing a COVID-19

Impact.

“Unpaid rent” means the amount of rent that the tenant is legally required to pay

to the landlord but does not pay due to a COVID-19 Impact experienced by the tenant during

the moratorium. A COVID-19 Impact shall not extend to any unpaid rent balance that existed

before the moratorium.

SECTION 2: A moratorium and the following conditions are hereby established in

the City of Evanston:

(a) A moratorium is hereby imposed on the issuance in the City of any notice

of termination of tenancy for failure to pay rent due to a COVID-19 Impact by any landlord to any

tenant who resides in a covered dwelling unit, except in conformity with this Resolution. Except

as otherwise provided in Subsection 3(g) of this Resolution, such moratorium shall remain in

effect until 60 days after the Executive Order or General Administrative Order, whichever

extends furthest, expires.

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A12. Page 133 of 146 62-R-20

(b) Subject only to the exclusions set forth in Subsection 2(c) herein, this

Resolution applies to every rental agreement for a dwelling unit located within the City,

regardless of where the agreement is made, including dwelling units subject to rental

agreements operated under subsidy programs of agencies of the United States or the State of

Illinois, to the extent that this Resolution is not preempted and does not directly conflict with

statutory or regulatory provisions governing those programs (collectively “covered dwelling

units”). This Resolution shall be liberally construed and applied to promote its purpose and

policies.

(c) This Resolution shall not apply to and shall specifically exclude: (1) any

hotel or inn that has a contract with the City, County, State or Federal Government to provide

shelter and accommodations to persons who are in need of premises in order to abide by an

Executive Order, self-isolate, or recover from any exposure or potential exposure to COVID-19,

or who are otherwise experiencing a COVID-19 Impact. The City Council expressly finds that

residents of hotels and inns and the owners thereof do not have a landlord-tenant relationship,

and, as such, are not subject to this Resolution.

SECTION 3: Except as otherwise provided in subsection (g) of this Section 3,

and notwithstanding any other Code provision to the contrary, the following processes shall

apply during the moratorium to any notice of termination of tenancy for failure to pay rent:

(a) If, during the moratorium, all or any portion of a tenant’s rent is not paid

when such rent is due, the landlord may issue to the tenant a written notice of termination of

tenancy for failure to pay rent informing the tenant that the landlord intends to terminate the

tenant’s rental agreement if the outstanding rent is not paid within ten (10) days, or, in the case

of owner occupied dwelling units containing two (2) or fewer dwelling units, within forty-eight

(48) hours, after receipt of such notice of termination of tenancy. Such termination of tenancy

for failure to pay rent shall be accompanied by a written statement provided by the landlord to

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A12. Page 134 of 146 62-R-20

the tenant informing the tenant that such tenant has ten (10) days, or, in the case of owner

occupied dwelling units containing two (2) or fewer dwelling units, forty-eight (48) hours, to

provide the landlord with a Tenant Notice of COVID-19 Impact. The Community Development

Department shall post on its website an example of the form that such written statement may

take. Provided, however, that if, at any time prior to or during this ten (10) day or forty-eight (48)

hour period, the landlord receives from the tenant a Tenant Notice of COVID-19 Impact, the

landlord shall wait an additional seven (7) days (“negotiation period”) after expiration of the ten

(10) day or forty-eight (48) hour period in the notice of termination before filing either an eviction

action against the tenant or maintaining an action for rent and/or damages without terminating

the rental agreement.

(b) During the additional seven (7) day negotiation period specified in

Subsection 3(a), the landlord shall make reasonable attempts to contact, and engage in good

faith negotiations with, the tenant to reach a mutually satisfactory agreement for repayment of

the unpaid rent. In engaging in good faith negotiations, no landlord shall request from a tenant

information regarding retirement accounts, assets, or personal property. The terms and

conditions of any such agreement may include an offer by the landlord to: (1) accept a

repayment plan that amortizes each missing rent payment over not less than 60 days; (2)

submit the matter to mediation or to binding arbitration; (3) apply the tenant’s security deposit

and/or interest on the security deposit toward the unpaid rent to reduce the amount of the rent

owed; (4) provide the tenant with an opportunity to move out of the dwelling unit, in a

reasonable time that takes into account any delays caused by COVID-19 to either party or to the

rental market, in exchange for a complete or partial waiver of any unpaid back rent; or (5) enter

into a lawful agreement containing other mutually acceptable terms and conditions to otherwise

compensate the landlord for the unpaid rent. Any such agreement shall be written in plain

language and shall clearly describe its material terms, including, in the case of a repayment

plan, the applicable payment amounts, interest rates, and payment due dates. A landlord shall

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A12. Page 135 of 146 62-R-20

not reject an agreement for the repayment of unpaid rent because such repayment relies on a

third-party funding source, such as public rental assistance funds.

(c) If the seven (7) day negotiation period applies and the landlord files an

action in Circuit Court to evict the tenant for unpaid rent, with or without a claim for unpaid rent

and/or damages, and the landlord received from the tenant a timely Tenant Notice of COVID-19

Impact, such landlord must plead that the landlord made reasonable attempts to contact the

tenant and engage in good faith negotiations with the tenant to reach a mutually satisfactory

agreement pertaining to the unpaid rent. Proof of good faith negotiations by the landlord with

the tenant may include affidavits, written notices and communications, and other

contemporaneous documentation.

(d) The tenant may raise as an affirmative defense to an eviction action filed

by a landlord during the moratorium that: (1) the tenant did experience a COVID-19 Impact that

materially or substantially affected his or her ability to pay rent; (2) the tenant did file with the

landlord a timely Notice of COVID-19 Impact; and (3) the landlord failed to make reasonable

attempts to contact the tenant or to engage in good faith negotiations with the tenant to reach a

mutually satisfactory agreement pertaining to the unpaid rent in violation of subsections (a), (b)

and (c) of Section 3. Nothing in this subsection (d) shall be construed to limit any other

affirmative defense in law or in equity that the tenant is entitled to raise.

(e) No landlord shall require any tenant to execute a non-disclosure

agreement as part of any agreement resolving or otherwise pertaining to unpaid rent. Further,

no landlord shall require any tenant to execute an agreement waiving any other right related to

the condition or habitability of the premises.

(f) No repayment plan shall include an interest rate that is charged by the

landlord on unpaid rent that exceeds the rate on security deposits pursuant to Section 5-3-5-1 of

the Code. No repayment plan shall include any late fee, charge, cost or other penalty on any

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unpaid monthly rent in excess of $10.00 per month for the first $500.00 in unpaid monthly rent,

plus five percent (5%) per month for any amount in excess of $500.00 in unpaid monthly rent.

(g) If pursuant to Section 3(b)(3) of this Resolution, the landlord offers to

apply the tenant’s security deposit or any interest on such security deposit toward the unpaid

rent, and the tenant accepts that offer, as evidenced by a mutually satisfactory agreement to

such effect as required under Section 3(b) of this Resolution, such tenant shall be deemed by

operation of law to have waived any claims arising under Section 5-3-5-1 of the Code against

the landlord for such security deposit or interest on the security deposit, to the extent that the

landlord credited the security deposit and any accrued interest on the security deposit toward

payment of the unpaid rent. Such waiver of claims against the landlord shall apply during and

after the moratorium imposed upon this Resolution.

(h) If a landlord commenced an eviction action prior to the effective date of

this Resolution, the pleading requirements in Section 3(c) shall not apply, and the landlord may

defeat the affirmative defense provided for in Section 3(d) by demonstrating that, on or after the

effective date of this Resolution, the landlord met the requirements in Section 3(b) of this

Resolution.

SECTION FOUR: Construction of this Resolution shall be as follows:

(a) Nothing in this Resolution shall prevent any landlord during that

moratorium from offering or entering into a repayment plan with a tenant for unpaid rent that

contains terms and conditions more favorable to the tenant than those provided for in this

Resolution.

(b) Nothing in this Resolution shall prohibit any landlord during the

moratorium from issuing a notice of termination of tenancy for failure to pay rent to, or from

pursuing any other remedy in law or in equity against, any tenant who is in violation of their

rental agreement for failure to pay rent, under circumstances where the tenant: (1) has not

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A12. Page 137 of 146 62-R-20

provided the landlord with a Tenant Notice of COVID-19 Impact in accordance with Section 3(a)

of this Resolution; or (2) has not experienced a COVID-19 Impact.

(c) Nothing in this Resolution shall prohibit any landlord during the

moratorium from issuing a notice of termination of tenancy to a tenant in cases involving

material noncompliance with a rental agreement by the tenant, other than failure to pay rent due

to a COVID-19 impact.

(d) Except as otherwise provided for in this Resolution, nothing in this

Resolution shall relieve any tenant from the obligation to pay rent or from complying with the

terms of their rental agreement or any applicable repayment plan or other agreements or laws

pertaining to the tenancy.

SECTION FIVE: If any provision, clause, sentence, paragraph, section or part of

this Resolution, shall, for any reason, be adjudged by a court of competent jurisdiction to be

unconstitutional or invalid, said judgment shall not affect, impair or invalidate the remainder of

the Resolution.

SECTION SIX: This Resolution 62-R-20 will be in full force and effect from and

after the date of its passage and approval in the manner provided by law and shall be

retroactive to March 21, 2020.

______Stephen H. Hagerty, Mayor

Attest: Approved as to form:

______Devon Reid, City Clerk Kelley A. Gandurski, Corporation Counsel

Adopted: ______, 2020

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A12. Page 138 of 146 Memorandum

To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Christopher Venatta, Senior Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, City Engineer Subject: Resolution 64-R-20, To Authorize the City to File a Grant Application with the Metropolitan Water Reclamation District of Greater Chicago’s Green Infrastructure Project Partnership for Funding on Main Street Improvements Project Date: July 27, 2020

Recommended Action: Staff recommends City Council adoption of Resolution 64-R-20 To Authorize the City to File a Grant Application with the Metropolitan Water Reclamation District of Greater Chicago’s Green Infrastructure Project Partnership for Funding on Main Street Improvements Project.

Funding Source: The Chicago’s Greater of (MWRD) Green Reclamation Water Metropolitan District Infrastructure Project Partnership will fund eligible construction costs for green infrastructure installations. The total estimated construction cost for the Main Street Improvements Project is $4,700,219 with program eligible costs totaling $430,000. Of the eligible costs, MWRD will pay $322,500 (75%) and the City of Evanston will pay the remaining project costs. The City’s share of project costs, $107,500, will need to be budgeted in the FY 2022 Sewer Fund budget.

Council Action: For Action

Summary: The Opportunity Partnership Project Infrastructure has a MWRD where Green local governments can submit projects that relate to green infrastructure for funding. In order to make a recommendation for a specific project for grant application, staff reviews a list of highest priority projects. These projects are reviewed based on the stated grant evaluation criteria as well as past verbal feedback received from MWRD staff as to which projects are considered most favorably. The City most frequently utilizes green infrastructure in parking

A13. Page 139 of 146 lots, parking lanes on streetscape projects, alleys and in parks with drainage issues. Staff only considered projects in areas where the soils are already known to have a high infiltration rate which are suitable for green infrastructure applications.

The Main Street Improvements Project is planned to have green infrastructure parking lanes installed throughout the corridor. This project meets the criteria as a good candidate for the Green Infrastructure Project Partnership program, therefore, Staff is recommending the Main Street Improvements Project as the best project for this grant application.

Attachments: Resolution 64-R-20, MWRD Green Infrastructure Program Application

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A13. Page 140 of 146

7/16/2020

64-R-20

A RESOLUTION

To Authorize the City to file a Grant Application with the Metropolitan Water Reclamation District of Greater Chicago’s Green Infrastructure Project Partnership for Funding on Main Street Improvements Project

WHEREAS, the City of Evanston seeks to address the livability and

environmental needs of our community with green infrastructure opportunities when

performing public works projects; and

WHEREAS, the Metropolitan Water Reclamation District of Greater

Chicago offers grant funding opportunities to local governments to support their efforts

to bring green infrastructure to their communities; and

WHEREAS, the City seeks to apply for funding to support a permeable

pavement installation on the Main Street Improvements Project from Maple Avenue to

Hinman Avenue. This project has been identified as a good candidate for this type of

permeable pavement due to soil conditions; and

WHEREAS, the City Council finds it in the City’s best interests to support

green infrastructure and seek grant funding from the Metropolitan Water Reclamation

District of Greater Chicago to assist in the increased cost associated with such a

project,

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF

THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:

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A13. Page 141 of 146 64-R-20

SECTION 1: The foregoing recitals are incorporated herein by reference

as though fully restated.

SECTION 2: City staff is hereby authorized to submit the application to the

Metropolitan Water Reclamation District of Greater Chicago to install permeable

pavement on the Main Street Improvements Project through the Green Infrastructure

Project Partnership Opportunity program.

SECTION 3: That this Resolution 64-R-20 shall be in full force and effect

from and after its passage and approval in the manner provided by law.

______Stephen H. Hagerty, Mayor Attest:

______Devon Reid, City Clerk Kelley Gandurski, Corporation Counsel

Adopted: ______, 2019

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A13. Page 142 of 146 Memorandum

To: Honorable Mayor and Members of the City Council From: Brian George, Assistant City Attorney Subject: Resolution 65-R-20, Extending the Declared State of Emergency Until August 10, 2020 Date: July 27, 2020

Recommended Action: Staff recommends City Council adoption of Resolution 65-R-20, extending the declared state of emergency until August 10, 2020.

Council Action: For Action

Summary: Given the COVID-19 outbreak, the Mayor declared a state of emergency, which City Council has extended multiple times, the most recent extension ending on July 27, 2020. At the end of May 2020, the Governor of Illinois issued an order further extending the State's disaster proclamation. The declared state of emergency has given the City some measure of flexibility in its operations. With no end in sight to the COVID-19 outbreak, staff believes it is appropriate to extend the City's current state of emergency until the date of the August City Council meeting, August 10, 2020.

Attachments: Resolution 65-R-20 Extending the Declared State of Emergency Until August 10, 2020

A14. Page 143 of 146 7/16/2020

65-R-20 A RESOLUTION Extending the Declared State of Emergency to August 10, 2020

WHEREAS, the City of Evanston, Cook County, Illinois (“City”), is a home

rule unit of government and, pursuant to the provisions of Section 6(a) of Article VII of

the Illinois Constitution, may exercise any power and perform any function pertaining to

its government and affairs; and

WHEREAS, on March 13, 2020, the President of the United States

declared a national emergency concerning the Novel Coronavirus Disease (“COVID-

19”) outbreak; and

WHEREAS, on March 9, 2020, the Governor of Illinois issued a disaster

proclamation for the State of Illinois concerning the COVID-19 outbreak that was to last

30 days; and

WHEREAS, on March 15, 2020, the Mayor declared a state of

emergency due to the COVID-19 outbreak pursuant to Section 9-9-3 of the City Code;

and

WHEREAS, Section 11 of the Illinois Emergency Management Agency

Act, 20 ILCS 3305/11, provides that a disaster declaration by the principal executive

officer of a political subdivision shall not last longer than seven (7) days without the

consent of the governing board of the political subdivision; and

WHEREAS, the City Council found it appropriate to extend the declared

state of emergency until April 13, 2020; and

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A14. Page 144 of 146 65-R-20

WHEREAS, on April 1, 2020, the Governor of Illinois issued an Executive

Order extending the State’s disaster proclamation, requiring individuals to stay at home

or their place of residence for an additional 30 days; and

WHEREAS, the City Council found it appropriate to extend the state of

emergency multiple times until July 27, 2020; and

WHEREAS, on May 29, 2020, the Governor of Illinois issued an Executive

Orders further extending the State’s disaster proclamation due to the COVID-19

outbreak; and

WHEREAS, the City Council finds it appropriate to extend the current

state of emergency until the date of the August City Council meeting, August 10, 2020;

and

NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

EVANSTON, COOK COUNTY, ILLINOIS, THAT:

SECTION 1: The current declared state of emergency is hereby extended

up to and including August 10, 2020.

SECTION 2: This Resolution 65-R-20 will be in full force and effect from

and after the date of its passage and approval in the manner provided by law.

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A14. Page 145 of 146 65-R-20

______Stephen H. Hagerty, Mayor

Attest: Approved as to form:

______Eduardo Gomez, Deputy City Clerk Kelley A. Gandurski, Corporation Counsel

Adopted: ______, 2020

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