Howick Local Board

OPEN MINUTES

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Library Complex, Aylesbury Street, Pakuranga on Tuesday 21 June 2011 at 6.00pm.

PRESENT

Chairperson Michael Williams Deputy Chairperson Adele White Members David Collings Jim Donald 6.17pm Wayne Huang Lucy Schwaner John Spiller Steve Udy 6.09pm Shirley Warren

ALSO PRESENT

Cr Dick Quax

Howick Local Board 21 June 2011

1 Welcome

The Chair welcomed everyone to the meeting.

2 Apologies Resolution number HW/2011/58 MOVED by Member Williams, seconded Member White: That the apologies from Member Udy and Member Donald for lateness be accepted. CARRIED

3 Declaration of interest

There were no declarations of interest.

4 Confirmation of minutes

Resolution number HW/2011/59 MOVED by Member Williams, seconded Member White: That the minutes of the meeting of the Howick Local Board held on Monday, 9 May 2011, be confirmed as a true and correct record of the meeting. CARRIED

5 Leave of absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

The following members of the public addressed the Board at public forum

9.1 Edwin Miller – Proposed Boardwalk, Dayspring Way (Attachment 9.1 was tabled and is available on the website) 9.2 Keith Ingram, Half Moon Bay Residents Association – Half Moon Bay Walkway naming 9.3 Bruce Adin, Ministry of Education and Grant Bennett, CYF – Thurston Place College 9.5 Richard Spong – Thurston Place College 9.4 Mr Yugen He and Mr George Zhao, Asian Parents Group – Thurston Place College (Attachment 9.4 was tabled and is available on the Auckland Council website)

Minutes Page 3

Howick Local Board 21 June 2011

Motion Resolution number HW/2011/60 MOVED by Member Williams, seconded by Member White: That the time for public forum be extended to accommodate all speakers and to extend the time for the Ministry of Education and CYF’s representatives to address the Board on the Thurston Place College matter. CARRIED

10 Extraordinary business

10.1 Thurston Place College

Resolution number HW/2011/61 MOVED by Member Williams, seconded Member Udy: That the Howick Local Board consider as an extraordinary item of business at Item 27.1 the issue of the Ministry of Education’s set up of Thurston Place College. The reason for urgency being that the Ministry are continuing with their plans and the Board wishes to seek a meeting with government ministers and the Prime Minister to see if there are alternatives to the situation. CARRIED

Motion Resolution number HW/2011/62 MOVED by Member Williams, seconded by Member White: That Item 27.1 be accorded precedence at this time CARRIED

27 Consideration of Extraordinary Business Items

27.1 Thurston Place College

Resolution number HW/2011/63 MOVED by Member Williams, seconded Member Udy: a) That the Howick Local Board sends a deputation to meet with the Prime Minister at the earliest opportunity to discuss alternatives to the Ministry of Education’s current plan for Thurston Place College inviting some of the leaders of the actions groups to attend. b) That the Howick Local Board seek urgent advice from Auckland Council legal staff regarding an injunction and a Judicial review and all other legal avenues. c) That the Howick Local Board supports in principal the protest actions of the Community. d) The Howick Local Board consults with local school principals regarding possible alternative solutions for these students CARRIED

Minutes Page 4

Howick Local Board 21 June 2011

Adjournment of Meeting Resolution number HW/2011/64 MOVED by Member Williams, seconded Member White: That the meeting adjourn at 7.24pm for a five minute break to allow members of the public to leave the meeting. CARRIED

Resumption of Meeting Resolution number HW/2011/65 MOVED by Member Williams, seconded Member White: That the meeting resumed at 7.29pm. CARRIED

11 Notices of Motion

12 Notice of Motion: Resolution number HW/2011/66 MOVED by Member Spiller, seconded Member Warren: a) That the report be received. b) That the Southern Sector Parks Department of the Auckland Council be requested to undertake a general tidy up of beaches, parks & reserves in the Howick Ward area as soon as practicable with a view to presenting them to visitors, players and residents alike in as pristine a condition as possible before the onset of the Rugby World Cup later this year. c) In particular the board requests that particular attention be paid to remedying recent foreshore erosion at both Eastern Beach and Howick Beach, sand redistribution and beach maintenance at Eastern and Little Buckland’s Beaches and the long overdue repainting of the hoop rail barriers at Howick Beach. CARRIED

13 Howick Ward Councillors Update Resolution number HW/2011/67 MOVED by Member Williams, seconded Member White: That the verbal report be received. CARRIED

14 Chair's Report Resolution number HW/2011/68 MOVED by Member Williams, seconded Member Udy: That the Chair’s verbal report be received. CARRIED

Minutes Page 5

Howick Local Board 21 June 2011

15 Grant of Licence to Occupy to the Bucklands Beach Yacht Club Inc. Resolution number HW/2011/69 MOVED by Member White, seconded Member Donald: a) That the report be received. b) That the Howick Local Board grant a licence to occupy to the Bucklands Beach Yacht Club Inc. on the following terms and conditions: i) Term – 10 years commencing 1 November 2009 to align the licence to occupy with the club’s current reserve lease with the council (the licenced area that is to be used by the Bucklands Beach Yacht Club for the hardstand is from 1 April to 30 November on an annual basis) ii) Rights of renewal – Nil iii) Rent – Ten (10) cents if demanded iv) The Club will be responsible for any consent or compliance costs in relation to the licenced area The Club will adhere to any requirements imposed by any Coastal Management Plans for the area and will comply with all requirements in relation to safe waste materials disposal All other terms/conditions and provisions of the Reserves Act 1977 and Property Law Act 2007 and its amendments, if any. c) The Howick Local Board understands that the Yacht Club may choose to seek a right of renewal. CARRIED

16 Naming of Coastal Walkway Between Buckland's Beach and Half Moon Bay Member Shirley Warren declared an interest in this item and took no part in the discussion or voting on the matter. Resolution number HW/2011/70 MOVED by Member Donald, seconded Member Huang: a) That the report be received. b) That the Howick Local Board considers the following options for the naming of the coastal walkway between Buckland’s Beach and Half Moon Bay: i) Te Wai o Taiki Boardwalk ii) Ross Warren Walkway iii) Half Moon Bay Walkway iv) Shark Bay Walkway c) That the Howick Local Board resolved to name the Walkway “Warren Boardwalk” and the observation deck to be named “Te Wai o Taiki” subject to approval.

CARRIED

Motion Resolution number HW/2011/71 MOVED by Member Williams, seconded by Member White: That Item 21 be accorded precedence at this time. CARRIED

Minutes Page 6

Howick Local Board 21 June 2011

21 Adoption of Revised Local Board Agreements 2011/2012 Resolution number HW/2011/72 MOVED by Member Williams, seconded Member Udy: a) That the report be received. b) That the Howick Local Board notes: i) that the local board agreement attached to this report has been updated to reflect organisation wide savings, a more realistic capital programme, additional discretionary funding for local boards, and to fix mapping errors ii) that the service levels agreed by previous councils in their long-term plans for 2011/2012, including increased activity and investment have been retained with a rates increase of 3.94% required to fund it iii) that the local board will need to resolve whether to adopt the local board agreement in full, and if not, set out the areas where agreement could not be reached and the reasons for this iv) that if the local board agreement is not adopted, the attached agreement will be published in the final annual plan, along with a list of the reasons why this has not been adopted v) that the resolutions of the meeting will be reported back to the governing body when it adopts the annual plan on 28 June 2011. c) That the Howick Local Board adopts in part the updated Howick Local Board Agreement included as attachment A to the report entitled “Adoption of revised local board agreements 2011/2012” by the Team Leader, Business Planning and Evaluation. Agree / Reason for disagreement disagree / added / removed / amended i) The following key initiatives can be progressed in 2011/2012 from existing Auckland Council budgets:

1. Shower facilities on beaches (one per Agree annum) 2. Howick Pride of Place Plan including Agreed in Subject to review of events development of a Howick signature event part funding. connecting our different cultures. $230,000 has been allocated to the local board for local events. If insufficient, local board discretionary funding may be required. 3. Howick Local Board website Agree Resource to be unencumbered 4. Establishing and supporting an Agree Feasibility study only. environmental education centre at Mangemangeroa Reserve and school environmental programme. If insufficient existing budget available, local board discretionary funding maybe required. ii) That Auckland Council will seek to reprioritise budgets to enable the following priorities to proceed in 2011/2012:

1. Prioritisation of and resourcing for a five Agree in part Howick Village agreed. Pakuranga year work programme of master / Growth Centre and Half Moon Bay structure planning for Howick Village Precinct should have been

Minutes Page 7

Howick Local Board 21 June 2011

included but due to a print error it was missed out. To be progressed with Governing Body 2. Progress the community engagement Agree in part Communications: 3 months trial of programme and local board resourcing current allocation. with adequate funding and resources to Finance: 3 months trial of current establish, maintain and develop a range of allocation. forums. Community Engagement: Establishment of an Eastern Team iii) The Auckland Council will refer the below initiatives as a council priority to the responsible CCO to seek reprioritisation of existing budgets:

1. Refer AMETI project prioritisation to Agree CCO advising for AMETI to be Auckland Transport as a local board brought forward subject to funding. priority for consideration and response: - Reeves Road Flyover - Half Moon Bay Ferry Terminal - Ti Rakau Drive and Pakuranga Road busway / HOV lane and in particular Ti Rakau, Gossamer and Carbine intersection improvements. 2. Refer to Auckland Transport as a local Agree board priority for consideration and response proposal to bring forward works to address congestion issues including Allens Rd widening, Chapel to Redoubt bus priority, Trugood / Cryers intersection upgrade, Jarvis / Ormiston intersection and GETBA travel plan iv) The following initiatives will be considered during the development and implementation of region- wide strategy and policy:

1. Elm Park and William Green Domain Agree Subject to reprioritisation of Parks sports field drainage (note: Elm Park can Capex budget and reported to July be met within existing budgets, if Board meeting reprioritised by the local board) 2. Develop an equitable set of financial and Agreed in Further Policy work to be funding policies, including rating policy, part undertaken development contributions and reserve contributions. 3. Provision of resourcing for the Agree Staff costs to be met from existing development of a heritage strategy for the budgets, external costs to be met Howick area, to include a future strategy from discretionary budget. for the Howick Historic Village and funding for the Howick Historic Village. 4. Any extension to the current level of service for the local board website. v) The Howick Local Board has the following discretionary funding for 2011/12: These funds can be used to progress initiatives such as:

1. Provision of wireless internet in the four Disagree Subsequent discussions indicate local board libraries. wireless internet will be rolled out region wide prior to the Rugby World Cup.

d) That the Howick Local Board delegates authority to make any final changes to the Howick Local Board Agreement to the Howick Local Board Chairperson and the Howick Local Board Relationship Manager, noting that these will be limited to the correction of significant errors, adjustments to organisation-wide costs allocated to

Minutes Page 8

Howick Local Board 21 June 2011

local boards, the reallocation of expenditure to individual local boards from ongoing re- prioritisation work and any minor wording changes that reflect the above changes or as identified by the local board. CARRIED

17 Proposed Interim Bylaw Delegations to the Local Boards Resolution number HW/2011/73 MOVED by Member Donald, seconded Member Schwaner: a) That the ”Proposed Interim Bylaw Delegations to the Local Boards” report be received. b) That the local board notes that the set of delegations related to the interim bylaws (being the bylaws that were originally adopted by the former councils) that are proposed to be put in place for the local boards has been assembled after considering the following:

i) the need for operational efficiency and customer service, ii) continuity with the established practices of the former councils, legislative guidance, iii) the bylaw review programme and the various drafting approaches used by the former councils; and iv) that these delegations will end as those interim bylaws are revoked or replaced by a consolidated Auckland Council bylaw addressing the same topic.

c) That the local board provides their comments on the proposed delegations, to the Regulatory and Bylaws committee.

d) That the local board note that the bylaw review programme will consider how the new bylaws should provide for local board decision making, and that consultation with local boards has started on this for the bylaw topics that are being reviewed first.

e) That the Chair of the Howick Local Board, or the designated Local Board representative in relation to any particular topic, be consulted by officers where applications for dispensations or discretion under the interim bylaws are received and the matter has a significant impact on the local community or is likely to be publicly contentious. CARRIED

18 Role of Local Boards in Regulatory Matters This item was deferred.

Minutes Page 9

Howick Local Board 21 June 2011

19 Alcohol Control Policy and Bylaw Project - Key Research Findings Resolution number HW/2011/74 MOVED by Member Donald, seconded Member Warren: a) That the report be received. b) That the Board notes the key findings of the research undertaken in relation to alcohol control policy and bylaw approaches. c) That the Board agrees to participate in a workshop on the Alcohol Control Policy and Bylaw Project in July 2011, in order to inform the development of the regional policy and bylaw approach. CARRIED

20 Creative Communities Assessment Committees – Expressions of Interest from Local Board Members Resolution number HW/2011/75 MOVED by Member Williams, seconded Member Spiller: a) That the report be received. b) That the Local Board nominate Adele White or Wayne Huang as a potential representative on one of the Creative Communities sub-regional assessment committees for the 2011-12 financial year. c) That the local board member nominated in b) above complete and deliver the nomination form attached to this report, no later than 22 July 2011. CARRIED

Secretarial Note: Item 21 was considered following Item 16.

22 Local Board Plan – Approval of Draft Plan for Consultation A copy of the Draft Local Board Plan was tabled at the meeting and is available on the Auckland Council website. Resolution number HW/2011/76 MOVED by Member Schwaner, seconded Member Donald: a) That the report be received. b) That the Howick Local Board approves the Howick Draft Local Board Plan for consultation using the special consultative procedure c) That the Howick Local Board delegates to the chair and deputy chair final sign off for any design changes that may be necessary for the Howick Draft Local Board Plan. CARRIED

Minutes Page 10

Howick Local Board 21 June 2011

23 Aircraft Noise Community Consultative Group Resolution number HW/2011/77 MOVED by Member Spiller, seconded Member Huang: a) That the report be received. b) That the Howick Local Board nominates David Collings as the member to represent the Board on the Aircraft Noise Community Consultative Group. CARRIED

24 Road Naming in the Howick Local Board Area Resolution number HW/2011/78 MOVED by Member Williams, seconded Member Udy: a) That the reports be received. b) That the Howick Local Board supports the acceptance of the name “Killarney Drive”, “Kildare Drive”, “Dromoland Drive”, “Shandon Street”, ‘Aviano Drive”, “Lorenzo Way”, ‘Reno Way”, “Joseph Street”, “Lane Cameron Place” and “Helianthus Avenue”; c) That the Howick Local Board supports the approval of the name “Te Ara Kahikatea”. d) That the support by the Howick Local Board pursuant to resolution b) and c) above, be forwarded as part of a report to the Regional Development and Operations Committee of Auckland Council CARRIED

25 Supplementary Order Paper for the Council (Regulation of Prostitution in Specified Places) Bill Resolution number HW/2011/79 MOVED by Member Donald, seconded Member Schwaner: a) That the report be received.

b) That the Howick Local Board notes that officers will report to the Regional Development and Operations Committee for approval of the Supplementary Order Paper for the Manukau City Council (Regulation of Prostitution in Specified Places) Bill on 21 June 2011.

c) That the Howick Local Board notes that officers will report to the Governing Body to seek endorsement of the Supplementary Order Paper for the Manukau City Council (Regulation of Prostitution in Specified Places) Bill on 28 July 2011 before submitting the Supplementary Order Paper to the Local Government and Environment Committee in August 2011. CARRIED

Minutes Page 11

Howick Local Board 21 June 2011

26 Community Lease Process Resolution number HW/2011/80 MOVED by Member Warren, seconded Member White: That the memo dated 2 June 2011 from the Manager Local Board Services regarding the community lease process be received. CARRIED

27 Extraordinary Business

Secretarial Note: Item 27.1 was considered following Item 10.1.

28 Auckland Transport Update Resolution number HW/2011/81 MOVED by Member Udy, seconded Member Donald: That the report entitled Auckland Transport Update and the attached register from the Auckland Transport Elected Member Liaison Officer be received. CARRIED

29 'Auckland Unleashed' Update on Communications and Engagement Resolution number HW/2011/82 MOVED by Member Williams, seconded Member Huang: That the report and resolutions from the Auckland Future Vision Committee meeting held on 3 May 2011, regarding 'Auckland Unleashed' Update on Communications and Engagement, be received. CARRIED

30 Interim Community Funding Model for the 2011/2012 financial year - Feedback from consultation with Local Boards Resolution number HW/2011/83 MOVED by Member Donald, seconded Member Williams: That the resolutions from the Regional Development and Operations Committee meeting held on Wednesday 11 May 2011 be received. CARRIED

31 Community Development, Arts & Culture: January to April 2011 Resolution number HW/2011/84 MOVED by Member Schwaner, seconded Member Udy: That the report be received. CARRIED

Minutes Page 12

Howick Local Board 21 June 2011

32 Howick Libraries Quarterly Report for the period January to April 2011 Resolution number HW/2011/85 MOVED by Member Schwaner, seconded Member Warren: That the report be received. CARRIED

33 Reports Requested / Issues Raised 2011 Resolution number HW/2011/86 MOVED by Member Williams, seconded Member Warren: That the report entitled “Reports Requested / Issues Raised 2011” be received. CARRIED

34 Howick Local Board Workshop Notes Resolution number HW/2011/87 MOVED by Member Williams, seconded Member Huang: That the notes of the workshops be received. CARRIED

35 Consideration of Extraordinary Information Items

There were no extraordinary information items.

9.33pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF HOWICK LOCAL BOARD HELD ON

DATE:......

CHAIRPERSON:......

Minutes Page 13