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20140320 Ordinary Bus Paper Thursday 20 March 2014 6:00 pm for 6:30 pm SSROC Hurstville City Council Ordinary Meeting MacMahon Street HURSTVILLE Ordinary Meeting AGENDA Section 1 Presentations – No Presentations Section 2 Apologies Section 3 Confirmation of the Minutes of the Previous Meeting 1 Section 4 President’s Minute 11 Section 5 SSROC Committee Report 12 5.1 Joint Meeting of the SSROC Sustainability Program & the Program Delivery Committees held 20 February 2014 Section 6 Advocacy and Issues Management 6.1 Recent Submissions 18 6.2 Submissions for Consideration 19 Section 7 Administrative Matters 7.1 SSROC 2014 Annual Work Plan 43 7.2 Improving Communications with Councils 46 Section 8 Joint Activities Within SSROC 8.1 Shared Services Update 51 8.2 Project Update 52 8.3 Reform of Local Government 68 8.4 Procurement Activity 138 8.5 Renewable Energy Master Plan Project Update 141 Section 9 Externally Funded Projects 9.1 2014 Street Lighting Improvement Program 142 9.2 Regional Waste Strategy Update 158 Section 10 General Business Section 11 Next Meeting Next meeting will be held on 21 August 2014, at Randwick City Council Minutes of the Ordinary Meeting of the Southern Sydney Regional Organisation of Councils (SSROC) held at Burwood Council on Thursday 21 November 2013 The meeting was declared open by SSROC President, Councillor John Faker at 6.46 pm. IN ATTENDANCE Ashfield Councillor Lucille McKenna (Mayor) Councillor Caroline Stott (Deputy Mayor) Bankstown City Councillor Khal Asfour (Mayor) Councillor Ian Stromborg City of Botany Bay Councillor George Glinatsis (Deputy Mayor) Councillor Brian Troy Councillor Mark Castle Burwood Councillor John Faker (Mayor) Councillor George Mannah City of Canada Bay Councillor Angelo Tsirekas (Mayor) Councillor Tony Fasanella Councillor Michael Megna City of Canterbury Councillor Brian Robson (Mayor) Councillor Mark Adler Councillor Michael Hawatt Hurstville City Councillor Philip Sansom Kogarah City Councillor Nick Katris Councillor Nathaniel Smith Leichhardt Councillor Darcy Byrne (Mayor) Marrickville Councillor Emanuel Tsardoulias Councillor Chris Woods Sutherland Shire Councillor Kevin Schreiber Councillor Phil Blight SSROC ORDINARY MEETING 20 MARCH 2014 1 Minutes of the Ordinary Meeting of the Southern Sydney Regional Organisation of Councils (SSROC) held at Burwood Council on Thursday 21 November 2013 Waverley Council Councillor Sally Betts (Mayor) Councillor Angela Burrill Woollahra Council Councillor Toni Zeltzer (Mayor) ALSO IN ATTENDANCE Bankstown City Mr Matthew Stewart (General Manager) Burwood Mr Michael McMahon (General Manager) City of Canada Bay Mr Gary Sawyer (General Manager) City of Canterbury Mr Jim Montague (General Manager) Waverley Mr Peter Brown (General Manager) SSROC Mr Alan Northey (General Manager) Ms Helen Sloan (Program Manager) Ms Natasha Anderson (Finance & Technology Officer) Ms Colleen Stretton (Administration Officer) 1. APOLOGIES Bankstown City Councillor Allan Winterbottom City of Botany Bay Councillor Ben Keneally (Mayor) Burwood Council Councillor Tony Doueihi (Deputy Mayor) Councillor Sally Deans City of Canada Bay Councillor Pauline Tyrrell (Deputy Mayor) SSROC ORDINARY MEETING 20 MARCH 2014 2 Minutes of the Ordinary Meeting of the Southern Sydney Regional Organisation of Councils (SSROC) held at Burwood Council on Thursday 21 November 2013 City of Canterbury Councillor Esta Paschalidis-Chilas Councillor Karl Saleh Councillor Linda Eisler City of Sydney Councillor Angela Vithoulkas Councillor John Mant Councillor Irene Doutney Hurstville City Councillor Jack Jacovou (Mayor) Kogarah City Councillor Stephen Agius (Mayor) Councillor Jacinta Petroni Leichhardt Councillor Daniel Kogoy Councillor Linda Kelly (Deputy Mayor) Marrickville Councillor Jo Haylen (Mayor) Councillor Rosana Tyler (Deputy Mayor) Randwick City Councillor Scott Nash (Mayor) Councillor Tony Bowen Councillor Anthony Andrews (Deputy Mayor) Councillor Kiel Smith Rockdale City Councillor Shane O’Brien (Mayor) Councillor Liz Barlow (Deputy Mayor) Councillor Andrew Tsounis Councillor Tarek Ibrahim Sutherland Shire Councillor Steve Simpson (Mayor) Councillor Tom Croucher (Deputy Mayor) Waverley Councillor Tony Kay (Deputy Mayor) Councillor Andrew Cusack Woollahra Councillor Katherine O’Regan (Deputy Mayor) Councillor Peter Cavanagh SSROC ORDINARY MEETING 20 MARCH 2014 3 Minutes of the Ordinary Meeting of the Southern Sydney Regional Organisation of Councils (SSROC) held at Burwood Council on Thursday 21 November 2013 OTHER APOLOGIES Ashfield Ms Vanessa Chan (General Manager) City of Botany Bay Ms Lara Kirchner (General Manager) City of Sydney Ms Monica Barone (General Manager) Hurstville City Mr Victor Lampe (General Manager) Kogarah City Mr Paul Woods (General Manager) Leichhardt Mr Peter Head (General Manager) Marrickville Mr Brian Barrett (General Manager) Randwick City Mr Ray Brownlee (General Manager) Rockdale City Ms Meredith Wallace (General Manager) Sutherland Mr John Rayner (General Manager) Woollahra Mr Gary James (General Manager) SSROC resolved to accept the apologies, as submitted. 3. CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING Resolved that Delegates: 1. Adopt the minutes of the Ordinary Meeting held on 15 August 2013 held at Kogarah City Council. SSROC ORDINARY MEETING 20 MARCH 2014 4 Minutes of the Ordinary Meeting of the Southern Sydney Regional Organisation of Councils (SSROC) held at Burwood Council on Thursday 21 November 2013 4. PRESIDENT’S MINUTE No Report. 5. SSROC COMMITTEE REPORTS 5.1 Report of the Meeting of the Program Delivery Committee Resolved that Delegates: 1. Adopt the report of the meeting of the Program Delivery Committee held on 17 October 2013 at Rockdale City Council. 5.2 Report of the Meeting of the Sustainability Program Committee Resolved that Delegates: 1. Adopt the report of the meeting of the Sustainability Program Committee held on 17 October 2013 at Rockdale City Council. 6. ADVOCACY AND ISSUES MANAGEMENT 6.1 Recent Submissions Resolved that Delegates: 1. Receive and note the report. 6.2 Submissions for Consideration Resolved that Delegates: 1. Receive and note the report. 7. ADMINISTRATIVE MATTERS 7.1 SSROC Review of Delegate and Committee Meeting Structure Resolved that Delegates: 1. Receive and note the report. 2. Endorse the meeting dates and locations for Committees and Delegates’ meetings as shown in the report; make no changes to the operations of both Committees and Delegates’ meetings; both subject to consideration of the final report from Professor Gary Sturgess. SSROC ORDINARY MEETING 20 MARCH 2014 5 Minutes of the Ordinary Meeting of the Southern Sydney Regional Organisation of Councils (SSROC) held at Burwood Council on Thursday 21 November 2013 7.2 Improving Communications with Councils Resolved that Delegates: 1. Receive and note the report. 8. JOINT ACTIVITIES WITHIN SSROC 8.1 Project Update Resolved that Delegates: 1. Receive and note the report. 8.2 Update on Local Government Reform Projects Resolved that Delegates: 1. Receive and note the report. 2. That a briefing session be held with Professor Gary Sturgess in March 2014 with representatives of all member Councils, on a date to be confirmed, to discuss his report and consider the next steps in considering the future directions of SSROC. 8.3 Procurement Activity Resolved that Delegates: 1. Receive and note the report. 8.4 Advanced Waste Treatment Services Resolved that Delegates: 1. Receive and note the project update. 8.5 Renewable Energy Master Plan Resolved that Delegates: 1. Receive and accept the project update. SSROC ORDINARY MEETING 20 MARCH 2014 6 Minutes of the Ordinary Meeting of the Southern Sydney Regional Organisation of Councils (SSROC) held at Burwood Council on Thursday 21 November 2013 9. EXTERNALLY FUNDED PROJECTS 9.1 Regional Waste Strategy Mr Northey advised the meeting: • SSROC was seeking three funding packages for Regional Coordinator positions (two packages had already been approved) and stated that advice had now been received that a third package for a Regional Coordinator had been approved by the EPA. • Over the next 3.5 years SSROC will receive $1.8m in grants from the State Government to develop a Regional Waste Strategy and to develop projects in line with the EPA’s Waste Less, Recyle More initiatives focusing on dry recycling, targeting organics, decreasing waste to landfill etc and combating illegal dumping and associated issues. • Recruitment for the three Regional Coordinators is about to commence. The Coordinators will be based in the SSROC office but will be working closely with staff in each of the Councils. • He also asked for an endorsement for SSROC to continue with the project, accept the grants and also to endorse Hyder Consulting who have been our consultants throughout this process. Hyder Consulting will provide strategic advice to us over the next three years. Councillor Betts (Waverley) asked whether it was proposed to have steering a Committee and wished to nominate Waverley. Mr Northey advised that this was largely organised but would take Councillor Betts’ offer on board. Councillor Tsirekas (Canada Bay) queried if the consultants fees are within the range where a decision can be made by SSROC or whether there would be a need to go to tender. Mr Northey advised that it was not necessary to go to tender. Hyder went through an EOI process a couple of years ago to assist SSROC with this project and other projects so they know the background, know the work that is being done, and know SSROC operations and Councils well. Councillor Schreiber
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