Madison Police Policy Manual
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MADISON POLICE POLICY MANUAL Introduction 1-100 Glossary 1-200 Operating Philosophies and Goals of the Madison Police Department 1-300 Policies and Procedures Conduct 2-100 Standard of Conduct and Code of Ethics 2-200 General Regulations Community Relations 3-100 Tours and Ride-Alongs 3-200 District Station Community Meeting Rooms 3-300 Madison Police Explorer Post 911 3-400 Honor Guard 3-500 Dignitary Protection 3-600 News Media Relations Personnel 4-100 Organizational Chart 4-200 Commissioned Personnel General Duties 4-300 Uniform Standards 4-400 Personal Appearance 4-500 Police Weaponry 4-600 Identification of Police Officers 4-700 Off-Duty Officer Responsibilities 4-800 Temporary Restricted Duty Assignment 4-900 Outside Employment 4-1000 Political Activity 4-1100 Promotional Process 4-1200 Departmental Awards 4-1300 Complaint Acceptance and Investigation 4-1400 Administration of Sanctions/Discipline Personnel Assistance 5-100 Line of Duty, Life-Threatening Injury or Death of an Employee 5-200 Critical Incident Response 5-300 Significant Exposure to Blood Borne Pathogens 5-400 Employee Assistance Program (EAP) 5-500 Civil Actions Against Police Department Employees 5-600 Temporary Administration Leave Use of Force and Call Response 6-100 The Use of Deadly Force 6-200 The Use of Non-Deadly Force 6-300 Guidelines for the Operation of Emergency Vehicles 6-400 Mutual Aid Requests 01-Final.doc Contacts, Arrests, Searches 7-100 Arrest, Incarceration and Bail - Adults 7-200 Investigations, Arrest, Search - Juveniles 7-300 Stop & Frisk 7-400 Searches 7-500 Handling of Evidence, Contraband, Found or Lost Property Investigations 8-100 Critical Incident Analysis 8-200 Barricaded Person/Sniper/Hostage Situations 8-300 Robberies in Progress and Silent Robbery Alarms 8-400 Bomb Threats 8-500 Investigation of Certain Person Crimes / Incidents 8-600 Investigating Sexual Assaults and Their Attempts 8-700 Eyewitness Identification 8-800 Domestic Abuse 8-900 Taking Custody of Newborn 8-1000 Landlord Tenant Disputes 8-1100 Trespassing 8-1200 Traffic Enforcement 8-1300 Computer Crimes Investigation Special Circumstances 9-100 Demonstrations and Assemblies 9-200 Labor Disputes and Picketing 9-300 Intoxicated Persons 9-400 Persons Who Exhibit Abnormal Behavior - Mentally Ill Persons 9-500 Enforcement of Obscenity and Pornography Statutes and Ordinances 9-600 Enforcement of Immigration Laws Resources 10-100 Police Canine Use 10-200 Interpreters 10-300 Confidential Sources of Information Police Records 11-100 Reporting Procedures 11-200 Policy Guidance for Inspection of Public Records and Documents Equipment 12-100 In-Car Data Capture System 12-200 Use of Mobile Data Terminals / Mobile Data Computers 12-300 Automatic External Defibrillator 12-400 Vehicle Assignment and Parking 12-500 Property Equipment Control 01-Final.doc MADISON POLICE DEPARTMENT TABLE OF CONTENTS INTRODUCTION 1-100 Glossary 1-200 Operating Philosophies and Goals of the Madison Police Department 1-300 Policies and Procedures 01-Final.doc MADISON POLICE DEPARTMENT POLICY 1-100 1-100 GLOSSARY ABSENCE WITH LEAVE A period during which members are authorized by the Chief of Police, or the Mayor, to be absent from their regular duties with pay. BEAT A district assigned to officers during their tour of duty which has definite boundaries. BEREAVEMENT LEAVE Bereavement leave includes absence from duty because of death in the family of the employee. Bereavement leave shall be afforded in accordance with City policy and applicable labor contracts. COMMANDING OFFICER A supervisor having a rank, either temporarily or permanently, of Lieutenant or higher. DISRESPECT Rejection, contempt or ridicule demonstrated by overt action or communication toward another member of the department. GENERAL ORDER A permanent order issued by the Chief of Police, not relating to a specific circumstance or situation. LEAVE OF ABSENCE A leave of absence is defined as any period of time during which a member of the department is authorized by the Chief of Police to be excused from duty without pay. LENGTH OF SERVICE Shall be from date on which the oath of office was last administered or the latest date of appointment to the department. MEMBERS OF THE DEPARTMENT Members of the department include all personnel on the Police Department Roster, commissioned and civilian. OFF-DUTY That period during which a member is free from specified routine duties. 01-Final.doc MADISON POLICE DEPARTMENT POLICY 1-100 OFFICER A generic term applied to every commissioned member of the department regardless of sex, rank, or duty. ON-DUTY That period when members are actively engaged in the performance of their duties. ORDER Verbal or written instructions given by a ranking officer to a subordinate. POLICY Consists of principles and values which regulate a department activity by providing an “operating standard” that will be used to measure and evaluate performance. Its formulation is based upon experience, community desires, ethics and the letter and spirit of the law. Policy is articulated to inform the public and department employees of the principles which will be adhered to in the performance of the police function. In areas not subject to mandatory declaration, policy establishes “operating standards” to assist department employees in the necessary exercise of discretion in discharging their responsibility. RANKING OFFICER Officer having highest rank. Seniority between officers of the same rank shall be determined by date of appointment to that rank. When two or more officers are appointed to the same rank on the same date, their seniority shall be determined by the order in which they are selected by the Chief of Police from the panels of eligibles approved by the Board of Police and Fire Commissioners. When two or more officers are on-duty together, the officer of the highest rank is in command and will be held responsible. When two Police Officers are at a scene, the assigned district officer will be responsible. For a special detail and for a specific period, an officer may be designated by the commanding officer to take command without regard for rank. REASONABLE The standard of “reasonable” behavior called for by policies will be based on the individual member’s actions in terms of how a rational and prudent person would conduct him/herself in any given situation. In making judgments, members should balance considerations of their own personal safety, the safety of the public, the protection of the rights of individuals, and law enforcement needs of the community. REPORT A written communication unless otherwise specified. It may be a verbal exchange followed by a written communication which must be completed before a member goes off-duty, unless otherwise authorized by the appropriate supervisor. 01-Final.doc MADISON POLICE DEPARTMENT POLICY 1-100 SICK LEAVE Sick leave includes absence from duty because of illness; bodily injury when not a worker’s compensation case; exposure to contagious disease; and serious illness in the immediate family of the employee. Bereavement leave shall be afforded in accordance with City policy and applicable labor contracts. SPECIAL DUTY Police service which, by its nature, requires that a member be excused from the performance of his/her regular routine duties. SPECIAL ORDER An order issued by the Chief of Police regarding a specific circumstance or situation. SUPERVISOR A generic term applied to every member having supervisory responsibility, either temporary or permanent, over other employees. THROUGH OFFICIAL CHANNELS Through the hands of commanding officers, or chain of command. 01-Final.doc MADISON POLICE DEPARTMENT POLICY 1-200 1-200 OPERATING PHILOSOPHIES AND GOALS OF THE MADISON POLICE DEPARTMENT We, the members of the Madison Police Department, are guided by the highest ethical standards. We provide the highest quality of personalized services to all who live, work, visit, learn and recreate in our City. We do this by empowering employees who build partnerships with the community and other service providers to prevent and solve crime, lessen fear, and reduce neighborhood problems. We are committed to enhancing our community’s safety and quality of life through continuous improvement of our work. We are a community-oriented police department as defined by the people we serve. We believe in the dignity of all people and respect individual and constitutional rights in fulfilling this mission. OBJECTIVES The objectives of the Madison Police Department are: 1. to protect constitutional guarantees for all persons; 2. to create and maintain a feeling of security in the community; 3. to reduce the opportunities for the commission of crime; 4. to aid individuals who are in danger of physical harm and assist those individuals who cannot care for themselves; 5. to resolve conflict; 6. to identify criminal offenders and criminal activity and, where appropriate, apprehend offenders and participate in subsequent court proceedings; 7. to identify problems that are potentially serious law enforcement or governmental problems; 8. to facilitate the movement of people and vehicles; and 9. to provide other police services to the community. In order to achieve the above objectives, the Madison Police Department stands committed to: 1. provide a continual training program to insure professional competence and development of personal and organizational discipline in order to carry out departmental goals and objectives; 2. recognize the importance of planning functions to develop programs which will address major goals and objectives of the department; 3. cooperate with related public and private agencies in pursuit of their major goals; and 01-Final.doc MADISON POLICE DEPARTMENT POLICY 1-200 4. emphasize a continual willingness to study and initiate new and better police services for the community. VISION We strive to be a dynamic, continuously improving organization devoted to Service Excellence in making our city a safer and healthier place to live, learn, work and play. MISSION STATEMENT The Mission of the Madison Police Department is to work in partnerships to create safer neighborhoods and preserve our special quality of life.