03 Civic Leadership Te whiri mātārae CIVIC LEADERSHIP

48 CITY COUNCIL CIVIC LEADERSHIP

Our Mayor and Councillors

Tauranga has a mayor and 10 councillors. Collectively, they are known as elected members.

Four of the councillors are elected ‘at large’ to represent the Local-government elections are held throughout New city as a whole and the remaining six are elected to represent Zealand every three years on the second Saturday in one of three wards: October, with the next being scheduled for 2022. The last election was held on 12 October 2019 using the Single • two councillors for the Te Papa/Welcome Bay ward; Transferable Vote (STV) electoral system. • two councillors for the Otumoetai/Pyes Pa ward; and Elections are conducted under the provisions of the Local • two councillors for the /Pāpāmoa Electoral Act 2001, the Local Electoral Regulations 2001 and ward. the Local Government Act 2002.

Matakana Island ey Moturiki Island Mauao Tauranga City Council boundary Mount Approximate suburb boundaries Maunganui ard oundaries

Otumoetai – Pyes Pa Ward Sulphur Omanu Matua Point Mount Maunganui – Pāpāmoa Ward Otumoetai Te Papa – Welcome Bay Ward Bellevue Tauranga city centre

Bethlehem Judea N Tauranga South Kairua Beach Gate Pa pu ta Waitao Maunga Merivale Wairakei Greerton Poike Tauriko Welcome Bay

Te Tumu Pyes Pa Oropi Hairini Papamoa Hills

Omana wa

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Mayor Councillors Tauranga City Te Papa/Welcome Bay Ward

Mayor Tenby Powell Cr. Bill Grainger Tina Salisbury 027 205 3945 027 415 5545 027 343 4810 [email protected] [email protected] [email protected]

Councillors Councillors Mount Maunganui/Pāpāmoa Ward Otumoetai/Pyes Pa Ward

Cr. Steve Morris Cr. Dawn Kiddie Cr. Larry Baldock Cr. Jako Abrie* 021 519 941 027 425 0722 021 864 833 027 343 9547 [email protected] [email protected] [email protected] [email protected]

Councillors At large (city-wide)

Cr. Heidi Hughes Cr. Andrew Hollis Cr. Kelvin Clout Cr. John Robson 021 671 584 027 343 2550 027 222 3771 021 443 703 [email protected] [email protected] [email protected] [email protected]

* Councillor Jako Abrie resigned his position effective 16 October 2020

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How we govern

The role of Council Council decisions

Tauranga City Council is a representative democracy. Our The Council is recognised as a single entity. The mayor and role is to determine the public interest and prioritise services councillors only have the authority to make group decisions, and activities for the good of the city and its people. Under when they are acting as ‘Council’. At Council and committee the Local Government Act 2002, our roles are: meetings, reports from council staff are submitted, with recommendations for elected members to consider. • to enable democratic local decision-making and action by, and on behalf of, communities Depending on the nature of the issue, a committee may have delegated authority to make resolutions that will be • to promote the social, economic, environmental and implemented by council staff. cultural well-being of communities in the present and for the future. If a committee does not have the appropriate delegated authority, the committee will either refer, or make a The council’s chief executive is responsible for administration recommendation to Council for determination. of the council.

We perform our statutory roles, functions and objectives Delegating decision-making through a corporate and civic governance structure that The purpose of the Council is to make decisions on all non- comprises: delegable and non-delegated functions and powers.

• the Council (mayor and councillors); The powers that the Council cannot legally delegate include: • a chief executive; and • the power to make a rate • an executive leadership team. • the power to make a bylaw The elected Council weighs up the issues facing our growing • the power to borrow money, or purchase or dispose city and ensures that ratepayers’ money is allocated to of assets, other than in accordance with the long- priority areas and spent in the most effective way. This term plan means balancing the needs of the community against the needs of individuals and taking into account the long- and • the power to adopt a long-term plan, annual plan, or short-term implications of decisions. annual report

Together, the mayor and councillors form the ‘Council’ • the power to appoint a chief executive governing body. This is a public statutory body constituted • the power to adopt policies required to be adopted under the Local Government Act 2002. Control of day-to- and consulted on under the LGA 2002, in association day operations is delegated to the chief executive, while with the long-term plan or developed for the purpose corporate performance is monitored through reports to of the local governance statement Council, the community, and this annual report. • all final decisions required to be made by resolution of the territorial authority/Council, pursuant to relevant legislation (for example, the approval of the City Plan or City Plan changes as per section 34A Resource Management Act 1991).

Council has chosen not to delegate the power to compulsorily acquire land under the Public Works Act 1981.

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Council meetings The code also covers the disclosure of information received in their capacity as elected members; and information that Council and committee meetings generally take place in the members receive in their capacity as elected members and council’s main building at 91 Willow Street in the city centre. information which impacts on the ability of the local authority Council and committee meetings are live-streamed through to give effect to its statutory responsibilities. YouTube and our website. The meetings are open to the public, though Council may exclude the public if there is a The code sets-out the mayor’s and councillors’ roles and need for confidentiality. All Council and committee meetings responsibilities, and outlines the steps to be followed when are carried out in accordance with standing orders. Refer to making and investigating allegations of breaches of the code. pages 54-58 for details of mayor and councillor involvement During 2019/20, there was one code of conduct complaint in the various committees. made against the mayor. At a meeting on 24 March 2020, Council’s meeting schedule, agendas and minutes are the Council concurred with the findings of an independent available on our website. investigation that found there was a breach of the code. A letter of censure was sent to the mayor and the mayor was The mayor’s role, as chair of council meetings and the leader requested to send letters of apology to two councillors. of council, is crucial in managing effective relationships with the chief executive and upholding good governance. Key The code requires elected members to complete a roles include presiding at Council meetings and maintaining declaration of interest at least annually. These are recorded orderly conduct. in a public Register of Interest.

Code of conduct How you can have your say

The Code of Conduct (the code) provides guidance on There are many ways to have your say on the governing of the standards of behaviour expected from the mayor and Tauranga City Council. You can: councillors. • vote for the mayor and councillors every three years The objective of the code is to enhance: through the local government election • the effectiveness of the Council in meeting its • arrange to speak in the public forum section of a statutory responsibilities for good local government Council or committee meeting of Tauranga • contact the mayor and councillors • the credibility and accountability of the Council within • connect with us on our social media channels, its community including Facebook, Twitter, Instagram, and YouTube • mutual trust, respect and tolerance between all • make submissions on plans, projects or notified elected members and between elected members and consents that are being advertised or consulted on. management Our Significance and Engagement Policy recognises • engagement with the community in a professional that community information sharing, consultation and and respectful manner. participation are vital for effective decision-making. We The code applies to councillors and those appointed to the are committed to engaging our residents, stakeholders governance structure of Council in their dealings with: and council staff in the development of policies, plans and services for the community. • each other • the chief executive • all staff employed by the chief executive on behalf of the Council • the public.

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The mayor and councillors’ fees and The Authority also sets maximum amounts for allowances expenses and expenses that can be claimed and approves the mayor and councillor expenses rules. Under schedule 7 of the Local Government Act 2002, the Remuneration Authority (the Authority) determines the Up-to-date remuneration and expenses rules and claim mayor’s salary and makes a separate determination on the forms are available on our website at www.tauranga.govt. total size of the councillors’ remuneration pool. This is based nz/council/about-your-council/governance/mayor-and- on factors including population size. The councillors decide councillors-remuneration. how the pool will be split between them, while considering As stated by the Authority: additional responsibilities for certain positions. In the past, councillors have opted not to be paid the whole amount in In undertaking its duties, the authority is obliged to have the pool. However, the Authority has since ruled that the full regard to the need to minimise potential for behaviour amount must be paid to councillors. distortion, maintain fair relativity with other levels of remuneration elsewhere, be fair to both mayors and In May 2020, new legislation was introduced in response councillors, and ratepayers, and attract and retain competent to COVID-19 which allows the Authority to reduce the persons. remuneration in some circumstances for up to six months.

The remuneration changed on 17 June 2020 as a result of changes to the governance structure and the appointment of a new deputy mayor on 2 June 2020. The new remuneration has also been reduced temporarily from 9 July 2020 to 6 January 2021 in response to COVID-19.

Information about these expenses in 2019/20 can be found in Note 42 of the Financial Section.

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The committee structure

The council’s committee structure was established in October 2019. The committees, their membership and their terms of reference are as follows:

Urban Form and Transport Development Committee Chairperson: Cr Baldock Deputy chairperson: Cr Hughes Members: The mayor, all councillors and tangata whenua representative Te Pio Kawe Terms of reference: Develops a vision and pathway for the future of the city and shapes and manages sustainable, vibrant and interactive communities. Particular areas of focus include land availability for housing, and transport outcomes to support the growth of the city and sub-region. Also includes resilience and the development of the City Plan.

Policy Committee Chairperson: Cr Morris Deputy chairperson: Cr Kiddie Members: The mayor, all councillors and tangata whenua representative (to be appointed) Terms of reference: Develops the framework that shapes the direction of the city and sub-region. Includes the development of the long-term and annual plans, policies and bylaws. Also approves Council submissions to other organisations, changes to service delivery under Section 17A reviews and Council Controlled Organisations’ Statements of Intent and letters of expectation.

Projects, Services and Operations Committee Chairperson: Cr Clout Deputy chairperson: Cr Abrie Members: The mayor, all councillors and tangata whenua representative Emily Gudsell Terms of reference: Monitors, reviews and enables the progress of the council’s activities, projects and services. Monitors operational performance for three waters, transport/road closures, community services and facilities; and oversees economic development, regulation and compliance, project reporting and monitoring.

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Finance, Audit and Risk Committee Independent chairperson: Bruce Robertson Deputy chairperson: Cr Robson Members: The mayor and all councillors and Tangata Whenua Representative Dr Wayne Beilby Terms of reference: Ensures risk management, internal controls and financial management practices, frameworks and processes are robust, appropriate and safeguard the council’s financial and non-financial assets. Monitors council’s financial and non-financial performance, manages the treasury, develops the annual report, external and internal financial control and reporting, identifies and manages council’s significant risks and manages legal risks.

Chief Executive’s Performance Committee Chairperson: Mayor Powell Deputy chairperson: Deputy Mayor Salisbury Members: All councillors Terms of reference: To ensure that the council is being managed responsibly to deliver the expected performance. Reviews the chief executive’s performance. Negotiates terms and conditions of the chief executive’s employment, including any performance agreement measures and annual remuneration in accordance with the chief executive’s employment agreement.

City Plan Hearings Committee Chairperson: Cr Morris Deputy chairperson: Cr Baldock Members: Two councillors to be appointed Terms of reference: To enable effective decision-making through hearings and recommendations to council with regard to city and private plan changes, as referred to the committee by council, subject to compliance with the requirement of the Resource Management Act 1991.

Regulatory Committee Chairperson: Cr Morris Deputy chairperson: Cr Robson Members: Cr Abrie, Cr Grainger and Cr Hollis Terms of reference: To conduct hearings and make decisions of a quasi-judicial nature on regulatory matters and matters arising from the exercise of council’s enforcement functions, through specific hearings and decision-making including (but not limited to) dog control matters, gambling, any hearings under the Local Government Act 1974 and 2002. Also considers and approved temporary road closures. It does not have the power to hear matters relating to the sale and supply of alcohol or the RMA.

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District Licensing Committee Terms of reference: to consider applications and matters as set out in the Sale and Supply of Alcohol Act 2012. Hears and/or determines matters of a quasi-judicial nature in accordance with the Sale and Supply of Alcohol Act 2012. Undertakes all functions, duties and obligations as set out in the Sale and Supply of Alcohol Act 2012 relevant to the District Licensing Committee. District Licensing Committee 1: Commissioner Murray Clearwater District Licensing Committee 2: Commissioner Mary Dillon District Licensing Committee 3: Commissioner David Stewart District Licensing Committee 4: Commissioner Beverley Edlin

Tangata Whenua / Tauranga City Council Committee

Independent chairperson: Huikakahu Kawe

Deputy chairperson: Mayor Powell

Tauranga City Council members: Cr Abrie, Cr Clout, Cr Grainger, Cr Hughes and Deputy Mayor Salisbury

Tangata whenua members: Matire Duncan, Hayden Henry, Puhirake Ihaka, Whitiora McLeod, Buddy Mikaere and Irene Walker

Terms of reference: Rapua te huarahi whānui hei ara whakapiri i ngā iwi e rua i te whakaaro kotaki / Seek the broad highway that will unite the two peoples toward a common goal.

Role and scope • To forge an ongoing effective and meaningful partnership between the council and tangata whenua. • To facilitate meaningful understanding of future impacts on key issues affecting tangata whenua and Māori that council can influence. Functions and key tasks • To bring to the other partner’s attention issues / concerns in respect of existing strategy or policy. • To exchange information of mutual interest. • To discuss new initiatives, approaches and directions. • To agree agenda topics for the next three meetings.

Partners

Council and “ngā hapū me ngā iwi o Tauranga Moana” representing tangata whenua within the council rohe (boundaries). Tangata whenua representatives are to be those with signed hapū protocols. One of the six tangata whenua representatives is to be a kaumātua. Kaumātua representation is to have the ability to be shared between two kaumātua if required.

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Wastewater Management Review Committee Chairperson: Cr Clout Deputy chairperson: Matire Duncan (Nga Potiki) Members: Cr Abrie, Cr Hughes, Cr Morris, Whitiora McLeod (Ngai Te Rangi), Carlton Bidois (Ngati Ranginui) and Erana Brewerton (Nga Potiki) Purpose: To ensure wastewater operations are in accordance with the Wastewater Management Review Committee Management Plan. Of the committee’s eight members, four are councillors, two are appointed as representatives of the Ngāti Ranginui and Te Runanga o Ngai Te Rangi Iwi Trust, and two represent Ngā Potiki Resource Management Unit.

There are also a number of joint committees, advisory groups and panels which include our mayor and councillors:

• SmartGrowth Leadership Group (Joint Committee)

• Civil Defence Emergency Management Group – Joint Committee*

• Regional Transport Committee (Joint Committee)

• Te Maru o Kaituna (Kaituna River Authority)

• Waiāri Kaitiaki Advisory Group

• Dive Crescent Governance Group

• Ngā Poutiriao o Mauao (Mauao Joint Administration Board)

• Event Funding Panel

• Temporary Road Closure Committee

• Tauranga City Council / Western Bay of Plenty District Council Joint Governance Committee (to be reviewed)

• Joint Road Safety Committee

• Airport Advisory Group

• Council Controlled Organisations Group

• Community Match Funding Panel

Mayor and councillor appointments to other external organisations and internal working groups include: • Local Government • Public Transport Committee (Bay of Plenty Regional Council) • Tauranga Moana Advisory Group (Bay of Plenty Regional Council) • Tauranga Western Bay Safer Communities • Creative Communities Tauranga Funding Panel

ANNUAL REPORT 2019/20 57 CIVIC LEADERSHIP 0 0 2 4 0 2 0 1 1 3 1 8 4 6 2 8 18 44 20 Stewart Salisbury 1 0 2 4 0 0 0 2 0 3 1 8 4 6 2 9 19 43 20 Morris Robson 0 1 2 3 2 1 0 2 1 3 1 7 3 6 2 9 20 43 20 Morris Molloy 0 0 2 4 0 1 0 1 0 2 1 8 4 6 2 9 18 42 20 Kiddie Robson 0 1 2 4 0 2 0 1 0 3 1 7 4 5 2 9 18 41 18 Mason Hughes 0 0 2 4 0 1 0 2 0 3 1 8 4 5 2 9 18 43 20 Hollis Grainger 1 0 2 2 2 0 0 1 0 2 1 5 4 4 2 9 21 31 17 Curach Grainger 1 1 2 4 0 2 1 1 1 3 1 8 4 5 2 9 21 44 20 Clout Clout 0 0 2 4 0 1 0 1 0 3 1 8 4 5 2 9 18 42 20 Brown Baldock 0 1 2 4 0 2 0 1 1 3 1 8 4 6 2 9 19 44 19 Abrie Baldock 1 0 2 3 0 2 1 1 0 3 1 8 4 6 2 9 20 42 19 Mayor Mayor Powell Brownless 1 1 2 4 2 2 1 2 1 3 1 8 4 6 2 9 23 46 20 Total Total Total Meetings Meetings Shows where a councillor is not formal voting member of this committee. Shows where Meetings Meetings Wastewater Management Review Wastewater Wastewater Management Review Wastewater Urban, Form & Development Urban Form & Transport Development Urban Form & Transport Temporary Road Closure Temporary Tangata Whenua/TCC Tangata TCC/WBOPDC Joint Governance Regulatory Tangata Whenua/TCC Tangata Projects, Services & Operations Projects, Projects, Services & Operations Projects, Policy Policy Finance, Audit & Risk Finance, Audit & Risk July 2019 to September Committee - October 2019 to June 2020 TOTAL Committee Council Council Mayor and councilor attendance at Council meetings committee for the period 1 July 2019 to 30 June 2020 Attendance is included where non-members have attended committee meetings. Attendance is included where

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