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Uniform and Property U04-01 PERSONAL APPEARANCE, UNIFORM/CITIZEN's DRESS and EQUIPMENT

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Uniform and Property U04-01 PERSONAL APPEARANCE, UNIFORM/CITIZEN's DRESS and EQUIPMENT Chicago Police Department Uniform and Property U04-01 PERSONAL APPEARANCE, UNIFORM/CITIZEN'S DRESS AND EQUIPMENT ISSUE DATE: 29 April 2016 EFFECTIVE DATE: 29 April 2016 RESCINDS: 16 February 2016 INDEX CATEGORY: Uniform and Equipment Specifications I. PURPOSE This directive: A. prescribes uniforms and authorized equipment items for sworn and civilian members. B. sets forth uniform/equipment specifications for sworn and civilian members. C. outlines uniform, equipment, personal appearance, and dress requirements for sworn and civilian members. D. continues the Uniform and Personal Equipment Policy Committee. E. informs members that, for the purposes of this directive, the term "promoted" refers to any change in title code or pay grade. F. informs members of the following major revisions to this order: 1. Weather exceptions for field uniforms have been revised (U4-01, Item V-B); 2. The summer exemption regarding uniform caps has been rescinded (U4-01, Item VII-D); 3. The round crown cap may be worn with all uniform configurations (U4-01, Item VII-A); 4. For members hired or promoted on or after the effective date of this directive: a. certain outer garments must display the embroidered star, name patch, unit designator, and back patch (U4-01, Item XI-J-3). b. certain optional uniform items will become prescribed items (U04-01-01, Item III-A): 5. Defines the following terms (U04-01, Items XX, XXI, and XXII): a. Conservative Business Attire b. Casual Dress c. Covert Dress 6. Discontinues the use of the: a. summer detail uniform; and b. baseball-styled cap as a prescribed or alternate uniform item. 7. Authorizes the use of the approved Olympic style form-fitted knit cap with or without cuff. G. introduces the Bureau Chief's Exemption from the Chicago Police Department's Clean-Shaven Policy Card (CPD-62.437). H. satisfies CALEA Law Enforcement Standard Chapter 41. U04-01 Personal Appearance, Uniform/Citizen's Dress and Equipment Current as of 25 July 2016:1238 hrs © Chicago Police Department, April 2016 Page 1 of 23 II. RESPONSIBILITIES A. All sworn and uniformed civilian members are required to: 1. own all prescribed uniform and equipment items for their rank or position as specified by the provisions of this directive. NOTE: Members will own and maintain all prescribed uniform and equipment items that were the current approved items on or after their date of hire; members will not wear any uniform or equipment item that was approved prior to their date of hire and subsequently replaced by a more current item. 2. if attired in uniform or casual dress, wear the prescribed star, name tag, unit designator, and rank insignia on their outer-most garment and in view to the public. Outer-most garment includes uniform shirts, overshirt or MOLLE vest carrier, uniform jacket, and fleece jackets. NOTE: When worn, all approved outer-most uniform garments will display the prescribed star, name tag, unit designator, and rank insignia. 3. comply with the uniform standards and specifications established by this and related directives. 4. appear neatly attired, properly equipped, and maintain proper hygiene while on duty. 5. wear or carry only prescribed, alternate, or optional items authorized by the Department while on duty. NOTE: Uniformed civilian members who receive a uniform allowance are responsible for purchasing uniforms at their own expense within two pay periods after employment. Specifications for uniforms and insignia will be developed by the Research and Development Division and distributed to local retail uniform establishments. 6. adhere to uniform/citizen's dress standards while appearing at duty-related judicial proceedings. a. When a sworn member is attired in uniform at the time of an arrest, the member will appear at related judicial proceedings attired in uniform. b. When a sworn member is attired in conservative business attire, casual dress, or covert dress at the time of an arrest, the member will appear at related judicial proceedings attired in either uniform or conservative business attire as determined by the member's bureau chief. c. When a sworn member is subpoenaed to appear at duty-related judicial proceedings but is not the arresting officer, the member may appear attired either in conservative business attire or uniform. B. Adherence to Uniform Standards 1. All supervisors have the responsibility and authority to ensure that uniform standards are strictly observed by both sworn and uniformed civilian members. Supervisors will direct members to replace items which do not meet specifications or are worn beyond serviceability. Appropriate action will be taken when members fail to meet uniform/citizen's dress requirements. 2. Any uniform and/or equipment item is subject to inspection by supervisory personnel. Inspection of uniform apparel may include a visual inspection of "approved" Chicago Police Department garment labels. U04-01 Personal Appearance, Uniform/Citizen's Dress and Equipment Current as of 25 July 2016:1238 hrs © Chicago Police Department, April 2016 Page 2 of 23 C. Special Events Authorization The uniform for all sworn members assigned to special events or formal occasions will be specified by the officer who issues the order establishing the assignment of personnel. Normally, the uniform will be the seasonally prescribed dress uniform. White gloves may be specified whenever the spring/ fall or winter dress uniform is authorized. D. Authority to Modify 1. When uniform/equipment modifications are anticipated by bureau chiefs, the Research and Development Division may be requested to assist in determining feasibility. 2. When a uniform/equipment or dress modification is adopted, a written bureau directive will be issued. A copy will be forwarded to the Research and Development Division. Modifications of covert dress requirements for members assigned to covert duties will not require the issuance of a written bureau directive. 3. Bureau chiefs may authorize the wearing of appropriate dress for specific members within their respective bureaus. 4. The Medical Administrator is authorized to allow exceptions to uniform and equipment requirements for medical reasons. Exceptions require a written authorization. A copy will be retained in the member's Personnel File in the member's unit of assignment. 5. Items not listed herein or authorized for modification may be evaluated by the Uniform and Personal Equipment Policy Committee for recommendation to the Superintendent of Police. E. Formal Dress Policy 1. The Formal Dress Uniform is the Class A prescribed uniform, with blouse. 2. Members required to wear Formal Dress Uniform for ceremonial or other designated occasions will not wear soft body armor, a field-equipped utility belt, or carry a baton or handcuffs unless otherwise directed by an exempt or supervisory member. 3. The blouse may be substituted by the reefer or overcoat with prior authorization and notification by the Superintendent. III. PERSONAL APPEARANCE A. Posters depicting Chicago Police Department Haircut Standards for male and female personnel are located throughout the Department. These posters are offered as a guide for interpreting the provisions of this directive. Supervisory personnel conducting inspections will ensure compliance with these standards. B. On-duty sworn and uniformed civilian members will be well-groomed and meet the following standards: 1. Head hair will be neatly trimmed, shaped, and arranged and will not interfere with the external design of the uniform cap. Forehead hair (bangs), pony tails, braids, etc., will not protrude from under the uniform cap's headband. A bun-type hairstyle may be worn below the edge of the cap and above the collar. The uniform cap will fit firmly and comfortably around the largest part of the head. 2. A male member's hair will not extend below the top edge of the uniform shirt collar nor cover any part of the ear. A female member's hair will not extend below the bottom edge of the uniform shirt collar. 3. Sideburns or hair worn in front of the ears will be neatly trimmed; not extend below the lowest part of the ear; not be flared; be of even width; and end with a horizontal line. 4. Head hair will not be adorned with any type of ornamentation nor be styled, sculpted, or carved in radical fashions such as mohawk, dreadlocks, punk, new wave, etc. 5. Hair color will be limited to colors that are natural to the human species or conservative artificial variations. U04-01 Personal Appearance, Uniform/Citizen's Dress and Equipment Current as of 25 July 2016:1238 hrs © Chicago Police Department, April 2016 Page 3 of 23 6. Hairpins or barrettes will not be conspicuous. Hat pins, exposed clips, and any other type of ornamentation is prohibited. 7. A member's face will be clean shaven. Mustaches are permissible and will be neatly trimmed and not be excessively bushy, rolled, or curled. A mustache will not extend below the upper lip or beyond the outer points of the mouth. However, the following exemptions apply: a. Upon written approval from the Medical Section, beards may be worn in accordance with procedures outlined in the Department directive entitled "Skin Condition Aggravated by Shaving." b. Upon written approval from the appropriate bureau chief, beards may be worn only after a Department member is issued a Bureau Chief's Exemption from the Chicago Police Department's Clean-Shaven Policy Card (CPD-62.437) and only when working in the designated unit identified on the card. c. The bureau chief or an appointed designee will enter the Bureau Chief's Exemption into the automated Watch Personnel System. d. Department members issued a Bureau Chief's Exemption from the Chicago Police Department's Clean-Shaven Policy Card (CPD-62.437) must: (1) be clean shaven while working Voluntary Special Work Opportunities (VSWO). (2) adhere to Department uniform and personal appearance standards while working outside their unit of assignment.
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