CITY COUNCIL AGENDA
("reek 15728 Main Street, Mill Creek, WA 98012 (425) 745-1891
Mike Todd, Mayor • Kathy Nielsen, Mayor Pro Tern • Donna Michelson • Bart Masterson Mark Harmsworth • Mark Bond
Regular meetings of the Mill Creek City Council shall be held on the first, second and fourth Tuesdays of each month commencing at 6:00 p.m. in the Mill Creek Council Chambers located at 15728 Main Street, Mill Creek, Washington. Your participation and interest in these meetings are encouraged and very much appreciated. We are trying to make our public meetings accessible to all members of the public. If you require special accommodations, please call the City Clerk at (425) 921-5732 three days prior to the meeting.
The City Council may consider and act on any matter called to its attention at such meetings, whether or not specified on the agenda for said meeting. Participation by members of the audience will be allowed as set forth on the meeting agenda or as determined by the Mayor or the City Council.
To comment on subjects listed on or not on the agenda, ask to be recognized during the Audience Communication portion of the agenda. Please stand at the podium and state your name and address for the official record. Please limit your comments to the specific item under discussion. Time limitations shall be at the discretion of the Mayor or City Council.
Study sessions of the Mill Creek City Council may be held as part of any regular or special meeting. Study sessions are informal, and are typically used by the City Council to receive reports and presentations, review and evaluate complex matters, and/or engage in preliminary analysis of City issues or City Council business.
Times listed on the agenda are approximate only. Discussions may sometimes cause remaining agenda items to be considered before or after their scheduled time. Citizens are welcome and encouraged to attend all sessions (except for Executive Sessions) of the meeting.
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Next Ordinance No. 2012-748 Next Resolution No. 2012-494
November 13, 2012 City Council Meeting 5:00 p.m.
5:00 p.m. CALL TO ORDER: 5:01 p.m. FLAG SALUTE: 5:02 p.m. ROLL CALL: 5:03 p.m. AUDIENCE COMMUNICATION: Public comment on items on or not on the agenda 5:10 p.m. PUBLIC HEARING: A. 2013 Property Tax Levies (Landy Manuel, Finance Director) 5:45 p.m. STUDY SESSION:
A. Fire Contract No. 7 Contract Amendment (Tom Gathmann, Acting City Manager) (Estimated Length of Discussion: 5:45p.m. to 6:00p.m.)
B. Council Candidate Interview with Sean Kelly (City Council) (Estimated Length of Discussion: 6:00p.m. to 6:15p.m.)
Page 1 of 2 5:45 p.m. STUDY SESSION: C. Council Candidate Interview with Joe Malin (City Council) (Estimated Length of Discussion: 6:15 p.m. to 6:30 p.m.) D. Council Candidate Interview with Jason Wingert (City Council) (Estimated Length of Discussion: 6:30 p.m. to 6:45 p.m.) E. Council Candidate Interview with Chuck Wright (City Council) (Estimated Length of Discussion: 6:45 p.m. to 7:00 p.m.) F. Council Candidate Interview with Bill Senate (City Council) (Estimated Length of Discussion: 7:00 p.m. to 7:15 p.m.) G. Council Candidate Interview with Richard Austin (City Council) (Estimated Length of Discussion: 7:15 p.m. to 7:30 p.m.) H. Council Candidate Interview with Lynn Sordel (City Council) (Estimated Length of Discussion: 7:30 p.m. to 7:45 p.m.) 8:00 p.m. BUSINESS SESSION: A. Accept Nominations, Vote and Appoint a Candidate to the City Council, Position #1 (City Council) 8:15 p.m. CONSENT AGENDA: A. Approval of Checks #49131 through #49228 in the Amount of $273,571.26. 1 (Audit Committee: Councilmember Bond and Mayor Pro Tern Nielsen) B. Payroll and Benefit ACH Payments in theAmount of$221,678.42. (Audit Committee: Councilmember Bond andMayor Pro Tern Nielsen) C. Special City Council Meeting Minutes of October16, 2012 D. RegularCity Council Meeting Minutes ofOctober 23, 2012 E. Special City Council Meeting Minutes of November 1,2012 8:20 p.m. REPORTS: Councilmembers Boards and Commissions 1. Parks and Recreation Board -10/3/12 2. Parks and Recreation Board - 9/5/12 City Attorney Staff Reports Acting City Manager Finance Director Community Development Director Acting Public Works Director Police Chief 8:35 p.m. AUDIENCE COMMUNICATION: Public comment on items on or not on the agenda 8:40 p.m. ADJOURNMENT ^%
Page 2 of 2 Mill Creek City Council AGENDA SUMMARY
Date on Council Agenda: November 13. 2012
Subject: PUBLIC HEARING ON PROPERTY TAX LEVIES FOR 2013 AND REVENUES
Budget Impact: Establishes property tax revenues for 2013
Contact Person/Department: Landy Manuel Finance Director
SUMMARY:
Assessed Value (AV): The City's AV declined again in 2012 by slightly more than 2% to $2,329 billion. New construction for the second year in a row was under $10 million a level that was last seen in 1995. These items negatively impact the City's revenue growth. New construction brings new property tax revenue, and a declining AV reduces the EMS levy as it cannot exceed its voter approved rate ceiling of $0.45.
Regular Property Tax: For 2013 the City Council can, by simple majority vote, levy taxes up to the highest lawful levy amount plus 1% (the inflation factor was greater than 1% and we are limited to the lesser of that or 1%) plus new construction (see Attachment A). This calculation results in a maximum regular levy of $5,743,957. This compares to an actual levy amount for 2012 of $5,294,413. The City has "banked capacity" of $371,035 (the pink area) which may be tapped by the City without a finding of substantial need. For illustrative purposes Attachment A shows levy amounts for various percent increases.
Attachment B (0% increase) is calculated with no increase in the amount of property taxes levied plus new construction. This results in a regular levy of $5,316,268 for 2013. The resulting levy rate is $2,254 due to the drop in assessed value (AV) ofthe City.
Attachment C details a 1% tax increase, a total of $5,369,212 for 2013. This increase would result in $31,089 more tax revenue compared to 0%. This seems like a small amount relative to a $10 million annual budget but consistently applied over several years the cumulative effect has a positive impact on keeping up with rising costs.
Attachment D is calculated to make up in the regularlevy the reduced revenue in the EMS levy caused by the declining AV and $0.45 rate limit. By lookingback to 2011 when the EMS levy was initially authorized and increasing both levies at 1% per year the total combined levy for 2013 would be $6.5 million (disregarding the EMS rate limit). Backing into this figure with the EMS levy fixed at $0.45 results in a regular levy percent increase of 2.5%. The total regular levy would then be $5,448,628 and result in using $110,505 ofbanked capacity. This method is assumed in the proposed budget. The 2014 budget assumes a two percent increase in AV and $15 million ofnew construction value.
H:\Budget\2013-2014\PropertyTax and Revenues Public Hearing.doc Agenda Summary November 13,2012 Page 2
Emergency Medical Services Levy: *> The EMS levy cannot exceed $0.45 per thousand dollars ofAV. The lower AV for 2013 at the maximum rate results in a levy of $1,061,001 about$23,000 less than in 2012.
Average Residence Impact: The impact to an average residence depends on both the change in the total tax levied and the change in assessed value. Overall the City's AV declined by 2% so I am assuming the value of an average residence fell by a similar amount. Attachment E shows the relationship between AV andthe total tax levied forvarious percent increases upon an average residential value.
Each 1% increase in the regular levywith the EMS maxed outresults in a $7per year tax increase. The2.5% regular levy increase toprovide a one percent regular levy increase and make up the EMS reduction results inan $18 tax increase for 2013. The actual increase/decrease would of course be dependent upon the change inAV for each individual property.
The staff recommendation is for a 2.5%regular levy increase in recognition of risingoperating costs and as recommended bythe strategic plan. Draft ordinances are attached andmust be received by the Assessor's Office on or before November 30 .
Other Revenues: Sales Tax: (Attachment F) 2011 and 2012 sales tax revenue isright on target with budget at$3.8 million. As the datashows, the construction andretail categories have suffered the most from the housing bubble burst and the resulting recession. Since construction isso cyclical a base without it is estimated and then increased by the rate of growth expected by the Economic and Revenue Forecast Council for the state. Anticipated sales tax on construction projects within the City over the next biennium is then added. This methodology results in an estimate of $4,029,262 million overthebiennium. Wehave pulled thatbackandbudgeted $4 million forthe biennium a 5.2% increase for two years or about 2.6% annually, this is about halfthe rate estimated by the State forecast.
Public Safety Sales Tax: Overwhelmingly passed bythe voters at last week's election the budgeted revenue forthe biennium is $257,191. This is a structural fix thatkeeps revenues growing more in line with costs. An ordinance will bebrought to Council for final imposition of the sales taxthat will go into effect on April 1st. Thank you Mill Creek citizens and electorate.
Franchise Fees: Thistax onbusinesses granted a franchise within the Cityis collected primarily from Comcast and Waste Management. Cable TV fees are anticipated to provide $605,750 over the biennium and solid waste $79,000.
Liquor Taxes: Despite the State take away and the privatization ofliquor sales the economist at Municipal Research and AWC were correct, theultimate reduction to cities is not thebad. The current biennium revenue is $463,000 but that includes a one time $50,000 add on for sale of liquorstores, next biennium's budget is forecast at $$405,500. ">
H:\Budget\2013-2014\Property Tax and Revenues Public Hearing.doc Agenda Summary November 13, 2012 Page 3
Development Fees: Building permit fees arebudgeted at $500,000 andplancheck fees at $200,000. Significant residential construction is anticipated for North Pointe, McNaughton and the Polygon projects.No major commercial project revenues are forecast.
Motor Vehicle Fuel Tax: This is a percapita distribution from the State and goes tothe City Street fund to pay for street maintenance. An economist from Municipal Research develops the per capita forecast, for the biennium it isbudgeted at $761,538 about the same as the actual for the current biennium. As previously noted this is inadequate to maintain theexisting service level over the long term without subsidy from the General Fund.
Surface Water: Fees for the utility will remain at$78 perequivalent residential unit for the biennium. Total fees for the biennium are budgeted at $1,413,000.
Real Estate Excise Tax: Current biemiiumcollections were huge due to sale ofa few large properties. The budget for the next biennium is $700,000 for both portions ofthe tax. Housing prices andsales have moved up nationwide since mid 2012. Bond Proceeds for East Gateway Spine Road: Per the adopted Capital Facilities Plan $6.3 million from a Public Works Trust Fundloan is budgeted. Recent eventshave dimmed prospects for the project as originally conceived but some portion or semblance ofitmay occur ifthe stars align right.
BACKGROUND: 2013-2014 Proposed Budget • Required public hearing per RCW 84.55.120
STAFF RECOMMENDATION: • Set theregular property tax levy at 102.5% ofprior year levy for 2013. • Setthe EMS levy at $0.45 perthousand dollars of assessed value. • Include a 1%property tax increase totheproposed budget for 2014.
COUNCIL PROCESS/ACTION: • Staff is seeking Council direction/consensus to prepare regular and EMS tax ordinances for the November 27th council meeting. • Vote to adopt property tax ordinances setting regular and EMS levies for 2013 on November 27th.
ATTACHMENTS: Banked capacity and highest lawful levy for regular property tax,Attachment A. Property tax calculation at 0% increase, Attachment B. Property tax calculation at 1% increase, Attachment C. Property tax calculation at 2.5% increase, Attachment D. Comparison of impacts to an average residence, Attachment E. Sales tax for the 2013-2014 budget, Attachment F.
H:\Budget\2013-2014\Property Tax and Revenues Public Hearing.doc Agenda Summary November 13, 2012 Page 4 • Draft Regular andEMS ordinances setting levies for 2013. • Notice ofvalues letter from Snohomish County Assessor.
City Manager Approval:
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H:\Budget\2013-2014\PropertyTax and Revenues Public Hearing.doc City of Mill Creek Regular PropertyTax Levels for 2013 •W0*
Use all banked capacity & 1% increase & new construction $ 5,743,957 Maximum levy for 2013
Highest Lawful Levy for 2013 $ 5,665,448
$ 371 ,035 Banked Capacity
To equalize EMS &Regular levy at 1% in total = 2.5% $ 5,448,628 $ 110,505 2.5% increase amount
1% increase plus new construction, utilities & refund $ 5,369,212 $ 31,089 1% increase amount |
0% increase plus new construction, utilities &refund $ 5,316,268 $ 21,855 increase from new construction &refunds
Actual Levy for 2012 $ 5,294,413
The Council may at it's discretion increase property taxes up to 101% of the highest lawful levy amount by adopting an ordinance bysimplemajority vote.The area shownin blue above. City of Mill Creek Property Tax Calculations for 2013 - 2014 Budget flfaAtorfg Total
2012 2013 2014 Biennium Estimated Assessed Value: Real & Personal Property $2,379,714,019 $ 2,329,083,460 $2,404,936,202 New Construction 9,831,600 8,917,500 15,000,000 0 Annexations 0 0 20,175,223 State Utilities 19,779,630 19,779,630 Estimated Assessed Value $2,409,325,249 $ 2,357,780,590 $2,440,111,424
Regular Property Tax: Prior Year Levy 5,100,963 $ 5,294,413 5,316,268
Prior Year Levy Plus 0% & 1% Increase 5,246,187 5,294,413 5,369,430 New Construction at Prior Year Rate 18,847 19,544 33,807 Annexations at Current Year Rate 0 0 0 State Utilities Increase/Decrease 15,276 0 916 Refund Amount 14,103 2,339 $ 10,720,420 Estimated Levy $5,294,413 5,316,268 $5,404,153 Estimated Levy Rate $2,192 $2,254 $2,215
EMS Levy: Prior Year Levy $ 1,197,583 $ 1,083,801 $ 1,061,001
Prior Year Levy 1,197,583 1,083,801 1,071,611 New Construction at Prior Year Rate 4,425 4,013 6,752 Annexations at Current Year Rate 0 0 0 State Utilities Increase/Decrease 3,586 0 178 Refund Amount 1,552 399 0 Estimated Levy (maximum rate of .45) $1,083,801 $1,061,001 1,078,541 $ 2,139,543 Estimated Levy Rate $0,450 $0,450 $0,442
To**I Regular & EMS Levies $ 6,378,214 $ 6,377,269 $ 6,482,694 $ 12,859,963 H:\PropTax\2L yand 20i4.xls Ck k Mill Creek Property Tax Calculations for 2013 - 2014 Budget f^^£2^ZL ^ Total 2012 2013 2014 Biennium Estimated Assessed Value: Real & Personal Property $2,379,714,019 $ 2,329,083,460 $2,404,936,202 New Construction 9,831,600 8,917,500 15,000,000 Annexations 0 0 0 State Utilities 19,779,630 19,779,630 20,175,223 Estimated Assessed Value $2,409,325,249 $ 2,357,780,590 $2,440,111,424
Regular Property Tax: Prior Year Levy 5,100,963 5,294,413 5,369,212
Prior Year Levy Plus 1% & 1% Increase 5,246,187 5,347,357 5,422,904 New Construction at Prior Year Rate 18,847 19,544 34,144 Annexations at Current Year Rate 0 0 0 State Utilities Increase/Decrease 15,276 0 916 Refund Amount 14,103 2,339 Estimated Levy $5,294,413 5,369,212 $5,457,963 $ 10,827,175 Estimated Levy Rate $2,192 $2,276 $2,237
EMS Levy: Prior Year Levy $ 1,197,583 1,083,801 $ 1,061,001
Prior Year Levy 1,197,583 1,083,801 1,071,611 New Construction at Prior Year Rate 4,425 4,013 6,752 Annexations at Current Year Rate 0 0 0 State Utilities Increase/Decrease 3,586 0 178 Refund Amount 1.552 399 0 Estimated Levy (maximum rate of .45) $1,083,801 $1,061,001 1,078,541 $ 2,139,543 Estimated Levy Rate $0,450 $0,450 $0,442
Total Regular & EMS Levies $ 6,378,214 $ 6,430,213 $ 6,536,505 $ 12,966,717 H:\PropTax\2013 and 2014.xls City of Mill Creek Property Tax Calculations for 2013 - 2014 Budget fifadmrttP Total
2012 2013 2014 Biennium Estimated Assessed Value: $2,404,936,202 Real & Personal Property $2,379,714,019 $ 2,329,083,460 15,000,000 New Construction 9,831,600 8,917,500 0 0 Annexations 0 19,779,630 20,175,223 State Utilities 19,779,630 $2,440,111,424 Estimated Assessed Value $2,409,325,249 $ 2,357,780,590
Regular Property Tax: 5,448,628 Prior Year Levy 5,100,963 $ 5,294,413
Prior Year Levy Plus 2.5% & 1% Increase 5,246,187 5,426,773 5,503,114 New Construction at Prior Year Rate 18,847 19,544 34,649 Annexations at Current Year Rate 0 0 0 916 State Utilities Increase/Decrease 15,276 0 Refund Amount 14,103 2,339 $5,538,679 $ 10,987,307 Estimated Levy $5,294,413 5,448,628 Estimated Levy Rate $2,192 $2,310 $2,270
EMS Levy: $ 1,061,001 Prior Year Levy $ 1,197,583 1,083,801
1,071,611 Prior Year Levy 1,197,583 1,083,801 6,752 New Construction at Prior Year Rate 4,425 4,013 0 Annexations at Current Year Rate 0 0 State Utilities Increase/Decrease 3,586 0 178 399 0 Refund Amount 1,552 $ 2,139,543 Estimated Levy (maximum rate of .45) $1,083,801 $1,061,001 1,078,541 Estimated Levy Rate $0,450 $0,450 $0,442
Tot^i Regular & EMS Levies $ 6,378,214 $ 6,509,629 $ 6,617^20 $ 13,126,849 J H:\PropTax\2L Jand 2014.xls Comparison of 0%, 1%, 2% & 2.5% Levy Increases For an Average Residence Value ^ Total Regular and EMS Taxes Attachments
0% Increase, 100% of Prior Year Levy Amount Percent
2012 2013 Change Change Assessed Value 329,000 322,079 (6,921) -2.1% Levy Rate 2.648 2.704 0.056 2.1% Tax $ 871 $ 871 $ (0) 0.0% Since AV declined rate goes up to provide the same revenue.
1% Increase, 101% of Prior Year Levy Amount Percent
2012 2013 Change Change Assessed Value 329,000 322,079 (6,921) -2.1% Levy Rate 2.648 2.726 0.078 2.9% Tax $ 871 $ 878 $ 7 0.8% A 1% increase results in a $7 annual tax increase for 20 3.
2% Increase, 102% of Prior Year Levy Amount Percent
2012 2013 Change Change Assessed Value 329,000 322,079 (6,921) -2.1% Levy Rate 2.648 2.749 0.101 3.8% Tax $ 871 $ 885 $ 14 1.6%
2.5% Increase, 102.5% of Prior Year Amount Percent
2012 2013 Change Change Assessed Value 329,000 322,079 (6,921) -2.1% Levy Rate 2.648 2.760 0.112 4.2% Tax $ 871 $ 889 $ 18 2.0% A 2.5% regular increase provides for a 1% increase and 1.5% to make up for the EMS revenue loss due to a declining AV. City of Mill Creek y^^/fop^^ Sales Tax for the 2013 - 2014 Budget
2005 2006 2007 2008 2009 2010 2011 37,738 39,250 _37,241 Agriculture 39,911 56,675 51,321 48,232 ||l$6lll Construction ^9 28,979 20,822 18,795 18,131 21,339 Manufacturing 17,233 19,687 Transportation/Utilities 74,799 68,224 78,124 79,937 78,835 78,326 75,651 62,059 74,581 56,517^ 72,787 74,542 Wholesale 50,009 67,905 Retail !«.& 162,639 211,645 ~" 228,640 226,754 200,274 253,101 211,655 Services 5,035 ^,541 17,467 22,013 27,114 Public Services 3,461 2,769 Total Sales Tax 1,731,116 2,080,930 2.199,869 2,091.684 mmmmmmm^mmmmm
Sales Tax Base w/o Construction 1,269,126 1,547,524 1,779,011 1,755,235 1,608,509 1,672,359 1,665,719
2010 &2011 Average Base w/o Construction 1,669,039 2013 Sales Tax Growth per EconomicCouncil-Sept2012 4.8% Estimated 2013 Base w/o Construction 1,749,153 2013 Construction Sales Tax Estimate 220,000 Total Estimate for 2013 1,969,153
Estimated 2011 Base w/o Construction 1,749,153 2014 Sales Tax Growth per Economic Council-June 2012 5.2% Estimated 2014 Base w/o Construction 1,840,109 2014 Construction Sales Tax Estimate 220,000 Total Estimate for 2014 2,060,109
Biennium Total 4,029,262
Amount Budgeted for 2013-2014 $ 4,000,000
Biennium 2013 2014 Total Criminal Justice Sales Tax @ 12.5% of retail sales tax 244,357 255,643 500,000 "Public Safety" Sales Tax @.1% ofretail sales tax less portion toCounty of15% implement April 12013 begin receipt June 12013
Biennium 2013 2014 Total 83,081 173,838 256,919
.J J ORDINANCE NO. 2012 -
AN ORDINANCE OF THE CITY OF MILL CREEK, WASHINGTON, LEVYING REGULARPROPERTYTAXES UPON ALLPROPERTY; REAL, PERSONAL AND UTILITY SUBJECT TO TAXATION WITHIN THE CORPORATE LIMITS OFTHE CITY OF MILL CREEK, FORTHE FISCAL YEAR COMMENCING JANUARY 1,2013.
WHEREAS, theCity Council oftheCity ofMill Creek has metandproperly given notice of a public hearing held on November 13,2012, and
WHEREAS, the City Council of theCity ofMill Creek, after such hearing, and after duly considering all relevant evidence and testimony presented, has determined that the City ofMill Creek requires aregular levy in the amount of $5,448,628 which includes atwo point five percent (2.5%) increase in regular property tax revenue from the previous year, and amounts resulting from the addition ofnew construction and improvements toproperty and any increase inthe value ofstate- assessed property, and amounts authorized by law as aresult ofany annexations that have occurred and refunds made, inorder to discharge the expected expenses and obligations ofthe City ofMill
Creek;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MILL CREEK, WASHINGTON, ORDAINS AS FOLLOWS:
Section 1. Inaccordance with the requirements oflaw, including RCW 84.55.010, that an increase in the regular property tax levy is hereby authorized for the 2013 levy in the amount of $132,360 which isapercentage increase of2.5% from the previous year. This increase is exclusive ofadditional revenue resulting from theaddition ofnew construction andimprovements toproperty and any increase in the value ofstate-assessed property, and any additional amounts resulting from any annexations thathave occurred and refunds made. Section 2. This ordinance shall bepublished in theofficial newspaper of the City and shall take effect andbe in full force five (5) days after the date of publication but no sooner than January 1, 2013. Passed in open meeting this 27th day ofNovember, 2012 by a vote of for, ^^ against, and abstaining.
G:\EXECUTIVE\WP\Ordinances\2012\Property Tax Ordinance for 2013.jtoc APPROVED:
MIKE TODD, MAYOR
ATTEST/AUTHENTICATED:
KELLY CHELIN, CITY CLERK
APPROVED AS TO FORM:
SHANE A. MOLONEY, CITY ATTORNEY
FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.
G:\EXECUTIVE\WP\Ordinances\2012\Property Tax Ordinance for 20132JOC ORDINANCE NO. 2012-
AN ORDINANCE OF THE CITY OF MILL CREEK, WASHINGTON, LEVYING EMERGENCY MEDICAL SERVICES PROPERTYTAXESUPON ALL PROPERTY; REAL, PERSONAL AND UTILITY SUBJECT TO TAXATION WITHIN THE CORPORATE LIMITS OF THE CITY OF MILL CREEK, FOR THE FISCAL YEAR COMMENCINGJANUARY 1,2013.
WHEREAS, the City Council ofthe City ofMill Creek has met and properly given notice of a public hearing held onNovember 13, 2012, and
WHEREAS, the City Council ofthe City ofMill Creek, after such hearing, and after duly considering all relevant evidence and testimony presented, has determined that the City ofMill Creek requires an Emergency Medical Services (EMS) levy in the amount of $1,061,001 which includes a zero percent (0%) percent increase in the EMS property tax revenue from the previous year, and amounts resulting from the addition of new construction and improvements to property and any increase in the value of state-assessed property, and amounts authorized by law as a result of any annexations that have occurred andrefunds made, inorder to discharge theexpected expenses and obligations of the Cityof Mill Creek; and
WHEREAS, theelectorate oftheCity has previously voted totaxthemselves for emergency medical services at a rate notto exceed forty-five cents perthousand dollars of assessed value;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MILL CREEK, WASHINGTON, ORDAINS AS FOLLOWS:
Section 1. Inaccordance withtherequirements oflaw, including RCW 84.55.010, thatan increase in the Emergency Medical Service tax levy is hereby authorized for the 2013 levy inthe amount of $0 which is a percentage increase of 0% from the previous year. This increase is exclusive of any amount resulting from the addition of new construction and improvements to property and any increase in the value of state-assessed property, and any additional amounts resulting from anyannexations that have occurred andrefunds made.
Section 2. This ordinance shall be published in the official newspaper of the City and ^ shall take effect and be in full force five (5) days after the date of publication but no sooner than January 1,2013. G:\EXECUTIVE\WP\Ordinances\2012\EMS Tax Ordinance for 2013.doc /^|. Passed in open meeting this 27th day of November, 2012 by avoteof. for, against, and abstaining.
APPROVED:
MIKE TODD, MAYOR
ATTEST/AUTHENTICATED:
KELLY CHELIN, CITY CLERK
APPROVED AS TO FORM:
SHANE A. MOLONEY, CITY ATTORNEY ^\
FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE:. ORDINANCE NO. _
G:\EXECUTIVE\WP\Ordinances\2012\EMS Tax Ordinance for 2013.doc Snohomish County
Assessor's Office October 8, 2012 Cindy Portmann County Assessor Landy Manuel, Finance Director ~. r. ..„ ~ . Linda HJe||e City of Mill Creek ChiefDeputy 15728 Main St M/s#510 Mill Creek, WA 98012 3000 Rockefeller Ave. Everett. WA 98201-4046 RE: 2013 Available Nos. for Mill Creek levy (425)388-3433 FAX (425) 388-3961 Dear Mr. Manuel: We are providing numbers to assist you with your budgeting process and completing the Levy Certification and Resolution(s)/Ordinance(s) documents for the coming year. We need to receive these by November 30, 2012. The Actual Levy and Highest Lawful Levy amounts are based on your 2012 tax year levy limit calculations. The new construction, annexation and refund are preliminary numbers for the coming tax year. The State Assessed Utility numbers are unavailable at this time.
We show the population of your district to be over/under 10,000: over Actual Levy: $5,294,413 This is the amount you levied last year for your Mill Creek levy.
Highest Lawful Levy: $5,665,448 This is the amount you could have levied last yearfor your Mill Creek levy. If you did not levy the maximum allowed, but "banked" the difference then this amount will be higher than the previous year's actual levy amount.
Banked Capacity: $371,035 This is the amount available for tax year 2013 which is the difference between highest lawful levy that could have been made and the actual levy thatwas imposed. Note: if your levy is capped at the statutory limit this may preclude you from using banked capacity this year. The following are estimated "add-ons" amounts that can be used for the coming tax year: Estimated New Construction: $19,603 This is the amount allowed for new construction using this year's new construction value at roll close of $8,917,500 Estimated Annexation: $0 This is the amount allowed for annexations using this year's annexation assessed value times last year's levy rate. Estimated Refund: $2,339 This is the amount allowed to recoup refunds and abated taxes due to destroyed property.
Email: [email protected] Web: vAvw.snoco.org/Deparlments/Assessor The rate of inflation from the implicit price deflator (IPD) to be used for taxes due in 2013 is ' 1.295 .Therefore, districts with population of 10,000 ormore will need to submit a minimum of one (1) Resolution/Ordinance if they want to increase their levy limit by 101%. Districts with population of less than 10,000 are not affected by the IPD, but still need to submit a Resolution/Ordinance if they want to increase their levy limit by 101 %. We are requesting that if you want to collect refunds for your Regular and/or EMS levies that you write on your Levy Certification document "includes refunds" next to the "dollar amount to be levied" (i.e. Regular Levy $1,000,000 (includes refunds). Since refunds are optional every year and are additional amounts to be recollected this will help our process in determining whether you want refunds to be included. Refund amounts are added for oneyear only and are subtracted from the Highest Lawful Levy, before we start calculations for the next year. So, any refund amount from last year has already been subtracted from the Highest Lawful Levy figure listed in this letter. We will be sending a certification letter in early November as soon as all of the information is available to complete our process. If your levy documents aresentto us by November 5th, we will beable to incorporate your information into these letters. If not, your letter will reflect the information that is available at the time. Please submit your levy documents on orbefore November 30th by sending: Levy Certification to: Levy Certification and Resolution(s)/Ordinance(s) to. ^) Carri Schlade Linda Hjelle Snohomish County Council Snohomish County Assessor's Office 3000 Rockefeller MS#609 3000 Rockefeller MS#510 Everett, WA 98201-4046 Everett, WA 98201-4046 Lastly, enclosed is a brochure ofcommonly asked questions and answers regarding taxing districts and levies that you might find helpful. If you have any questions pleasecall ore-mail me at (425) 388-3646 or - [email protected] or Linda's e-mail address is: [email protected].
Respectfully,
Chris Huyboom Levy Comptroller
^\ Mill Creek City Council AGENDA SUMMARY
Date on Council Agenda: November 13. 2012
Subject: FIRE DISTRICT NO. 7 CONTRACT AMENDMENT NO. 3
Budget Impact: $70.500 in 2012: $179,955 in 2013; $295.505 in 2014: $422,059 in 2015; $321.086 in 2016
Contact Person: Tom Gathmann. Acting City Manager
SUMMARY: Fire and emergency medical services (EMS) for the City of Mill Creek have been provided by Snohomish County Fire District No. 7 (FD7) since the incorporation of the City in 1983. The current 20-year contract began on January 1, 1997 and ends on December 31, 2016. The contract has been amended twice before, with the last amendment increasing staffing from a three person apparatus unit at Mill Creek Station 76 to a five person crew with two designated for EMS beginning on January 1, 2011. The intent ofthe change was to keep average response times within the City to less than six minutes and an EMS levy of $0.45/$1,000 for the increased service was approved by Mill Creek voters in August of2010.
Around the same time the second amendment was being negotiated, FD7 notified the City that FD7's actual costs of providing services out of Station 76 are significantly higher than originally negotiated. The City agreed to discuss closing the funding gap between original payments due under the original contract costs and FD7's actual costs. However, rather than address that issue at the same time as the increase in staffing, the City and FD7 agreed to negotiate the base contract payments after negotiating the staffing increase. After roughly a year ofnegotiation, a draft proposal made on April 11, 2012 was tentatively accepted by FD7.
The April 11, 2012 proposal accounts for an annual payment schedule formula oversight in the attachment to the contract amendment for expanded EMS services approved by Council on October 11, 2010. The City and FD7 recognized a mistake in the payment schedule contained within the second amendment to the contract shortly after that amendment was executed. Because the parties were already negotiating an amendment to change the compensation schedule between 2012 and 2016, FD7 agreed to correct the mistake in the formula in this third amendment.
Focusing on the total costs for the current (and final) 2012-2016 contract period, the City is currently contractually obligated to pay FD7 $14.96 million for that time period. FD7 costs during the same period to operate Station 76 are estimated to be $18.89 million, or $3.93 million more than the contract payment. The April 11, 2012 proposal is $16.43 million. This is $1.47 million over the current contract and $2.46 million less than the estimated FD7 operating costs for the contract period. Existing and proposed contract costs are summarized on an attached table. Agenda Summary November 13,2012 Page 2
The $16.43 million proposal was discussed with Council at the May 22, 2012 Council Study 1 Session. At that meeting Council informally agreedin principle with the proposal and directed staff to formalize the proposal in a contract amendment to bring back for approval. The attached Third Amendment to the Long Term Fire and Emergency Medical Agreement (Amendment) is that product. Since the May 22nd presentation to Council dispatch service changes are proposed which will reduce the contract by an additional $420,000. (However, as additional $240,000 in dispatch charges will nowbe in the Police Department Budget, yielding a net savings of$160,000.) Key provisions ofthis third Amendment include: • Unambiguous statement of the full assessment payments by the City to the District in the form ofa table, rather than by use ofa formula. • Clarification of Fire Station 76 equity and ownership provisions that were very "murky" and subject to conflicting interpretations in the original contract. • Neither party can unilaterally withdraw from the contract prior to the expiration date of December 31, 2016. The contract will become null and void if both join a Regional Fire Authority. • Changingdispatching services, whichwill reduce City costs and increase efficiency • Clarifying the performance standards regarding average response time. The previous contract only dealt with travel time, which is called out as "response time" in the quarterly alarm reports from the District. The performance standard in this Amendment includes "turn out time" which is the time from the receipt of the dispatch call to leaving the station.
STAFF RECOMMENDATION: ^ • Authorize the Acting City Manager to execute the third Amendment to the Joint Long Term Fire Services and Emergency Medical Agreement between the City of Mill Creek and Fire District 7 Adjusting the Cityof Mill Creek's Annual Assessment and Establishing NewPerformance Standards COUNCIL PROCESS/ACTION: • Presentation by Tom Gathmann, Acting City Manager • Council discussion • Motion to approve recommendation
ATTACHMENTS: • Cost summary table comparing current and proposed contract • Third Amendment to Fire Services and EMS Contract with Fire District 7 • Quarterly Fire AlarmReports andemail explaining measurement of response time Yl I City Manager Approval: 'j^T^^k^^^^ Date: l]/&JZQfc
G:\EXECUTIVEWVP\COUNCIL\SUMM
"> Fire/EMS Contract Cost Changes
2012 2013 2014 2015 2016 Total
Current Contract $2,551,333 $2,701,846 $2,928,864 $3,158,153 $3,623,911 $14,964,107 (Amendment #2)
Proposed Contract $2,621,833 $2,881,801 $3,144,369 $3,500,212 $3,864,997 $16,013,212 (Amendment #3)
Fire/EMS Cost $70,500 $179,955 $215,505 $342,059 $241,086 $1,049,105 Increase
SnoCom Dispatch $0 $0 $80,000 $80,000 $80,000 $240,000 Cost Increase*
Total City Cost $70,500 $179,955 $295,505 $422,059 $321,086 $1,289,105 Increase
* Fire District 7 will be switiching from SnoPAC to SnoCom for Mill Creek dispatch on Jan. 1, 2014. This change will have a net reduction of overall City costs of about $60,000 per year. THIRD AMENDMENT TO THE JOINT LONGTERM FIRE SERVICES AND EMERGENCY MEDICALAGREEMENT BETWEEN THE CITY OF MILL CREEKAND FIRE DISTRICT7 ADJUSTING THE CITY OF MILL CREEK'S ANNUAL ASSESSMENT AND ESTABLISHING NEW PERFORMANCE STANDARDS
1. Parties
1.1 This Third Amendment, dated July 10,2012, to the Joint LongTermFire Services andEmergency Medical Agreement between theCity ofMill Creek ("City") and Snohomish County Fire District 7 ("District") is entered into on the date set forth below and is retroactively effective starting on January 1,2012.
2. Recitals 2.1 The City andtheDistrict previously entered into a JointLong Term Fire Services and Emergency Medical Agreement effectiveJanuary 1,1997 ("Original Agreement").
2.2 The City andtheDistrict previously entered into a Memorandum of Understanding dated August 24,1999 establishing levelof service benchmarks for average response timeand adequatefire flow ("1999 ) MOU").
2.3 The City andtheDistrict previously entered into an Adjustment and Amendment to the JointLong Term Fire Services and Emergency Medical Agreement signed in December 2006 ("First Amendment").
2.4 TheCityandtheDistrict previously entered into a Memorandum of Understanding Regarding Potential Changes in the City of Mill Creek's Urban Growth Area Boundarydated December 14,2006.
2.5 The City andthe District previously entered into an Amendment to the Joint Long Term Fire Services and Emergency Medical Agreement dated October 12,2011 ("Second Amendment").
2.6 To contribute to the costs of additional staffing agreed to by the City and District, the Second Amendmentrequiresthe City to make payments in additionto ("Additional EMS Funding") the base Annual Assessment required bytheOriginal Agreement and First Amendment ("Base Assessment").
2.7 The Second Amendment included an Exhibit A that was created using an Excel spreadsheet to calculate the amount ofthe Additional EMS Funding.
1 G:\EXECUTIVE\WP\CONTRACT\Fire\Fire Contract 3rdAmendment- Final - no strikeouts.doc Due to an error in the formula used with the Excel spreadsheet, the Exhibit A shows the additional payments to the District escalating at a faster rate than contemplated by the City and District. With this Third Amendment, the City and District wish to correct the error made in Exhibit A to the Second Amendment.
2.8 The Second Amendment did not alter the Base Assessment. The District is concerned that increases to the Base Assessment required by Section 5.2.3 ofthe Original Agreement have not kept up with the rate at which its costs have increased since the Original Agreement was executed. As a result ofthat concern, the District indicated to the City that it is contemplating terminating the Agreement effective January 1,2014, pursuant to Section 12.1 ofthe Original Agreement.
2.9 In order to avoid termination ofthe Agreement, the City and District have agreed to gradually increase the Base Assessment until the annual payments by the City cover, but do not exceed, the District's projected annual costs to provide Fire Services to the City.
2.10 The parties wish to clarify the performance standards agreed to in the Second Amendment.
2.11 The City and District wish to clarify the City's equity in the Mill Creek Fire Station and the terms by which the City will acquire full ownership of the Mill Creek Fire Station.
2.12 In order to provide a higher level ofcertainty that the City and District will continue to work together through 2016 and to clarify the terms by which the Agreement may be renewed, the City and District wish to amend the Section 12 ofthe Original Agreement.
2.13 In order to have its 911 dispatching services provided from the same dispatch center for both police and fire services, the City wishes to independently contract with the Southwest Snohomish County Communications Agency for fire services, ending the District's obligation to provide for such services under the Original Agreement.
NOW THEREFORE, in consideration ofthe mutual benefits ofthis Third Amendment the City and District agree to the following:
3. Adjustment to Annual Assessment
3.1 Effective January 1,2012, the formulas and amounts used for establishing the Base Assessment and Additional EMS Funding and adjustments JP&\ thereto as set forth in Sections 5.2.1 and 5.2.3 ofthe Original Agreement,
2 G:\EXECUTIVE\WP\CONTRACT\Fire\Fire Contract 3rd Amendment - Final - no strikeouts.doc Section 3.3 ofthe First Amendment, and Section 3 ofthe Second Amendment, including Exhibit A,are replaced withthe following Annual Assessment Schedule:
2012 2013 2014 2015 2016 Base 1,673,054 1,924,784 2,104,032 2,451,472 2,699,269 Assessment Additional 948,779 957,017 1,040,337 1,048,740 1,165,728 EMS Funding Total 2,621,833 2,881,801 3,144,369 3,500,212 3,864,997 Annual Assessment
3.2 No adjustments shall bemade to theAnnual Assessment Schedule except for as provided in Sections 5.2.4, 5.3.2, 5.5.1, or 5.5.2 of the Original Agreement or Section 5 ofthe Second Amendment or Section 3.3 ofthis Third Amendment.
3.3 In the event the City increases itstotal area by way of annexation and such increase in area is lessthan fifteen percent(15%), then the total annual assessment for eachpostannexation year shallbe increased on a pro rata basisuponthe effective date ofthe annexation to account for the annexed properties within anyfire district. The increase shallbe an amount equal to the levy amountthe Fire Districtwould collect from the annexed properties as if such properties were within thejurisdiction of the Fire District.
3.4 Within 16 days ofthis Third Amendmentbeing executed, the City shall pay the Districtthe difference between the payments it has previously made towards the 2012 Total Annual Assessment and the amounts requiredto be madepursuant to 5.3.1 of the OriginalAgreementin lightof the increased assessmentsrequiredby this Third Amendment. Thereafter, the Total Annual Assessments shall continue to be paid in regular quarterly installments in accordance with the deadlines set forth in Section 5.3.1 ofthe Original Agreement.
4. Performance Standards
4.1 Section 4.3 ofthe Second Amendment is replaced and amended to state:
The District shall maintain an average response time of less than seven and one half minutes for all fire and EMS calls within the City of Mill Creek for the duration of the Original Agreement (as amended). Average response time shall be
G:\EXECUTIVE\WP\CONTRACT\Fire\Fire Contract3rd Amendment - Final - no strikeouts.doc calculated by summing the time between when the alarm is dispatched to the arrival of the first_responding unit(s) on the scene for all of the fire and EMS calls for a given period of time, and dividing that sum by the total number of calls in the defined period. The City and the District shall use a variety of defined time periods to ensure accurate calculations.
5. Mill Creek Fire Station
5.1 The City and District agree that as ofJanuary 1,2012, the City's equity in the Mill Creek Fire Station was $276,878.00. The Parties further agree that to the extent the City pays its Total Annual Assessment as contemplated by this Third Amendment,the City's equity in the Fire Station shall continue to appreciate on an annual basis through 2016 as follows:
January 1,2012 through December31,2012: $66,703 January 1,2013 throughDecember 31,2013: $72,931 January 1,2014 through December 31,2014: $82,473 January 1,2015 through December 31,2015: $85,762 January 1,2016 through December 31,2016: $93,402
Accordingly, if the Agreement is not terminated prior to December 31, 2016, the City's equity as of that date will be $678,148($276,878 plus aggregate annual appreciation) plusanyaccelerated payments made pursuantto 8.3.3 and/or 8.3.4of the Original Agreement.
5.2 Section 8.3.4 ofthe Original Agreement is replaced and amended to state:
AssumptionofFire Station by the City. The District shall transfer fee simple title for the Mill Creek Fire Station to the City upon the occurrenceof one of the events listed in Section 8.3.3, providedthat the Cityagreesto reimburse the District for the difference between $1,838,543 and the City's equity in the Fire Station. Payments for this amount may be made at the City's option in a lump sum or in equal payments over twenty (20) years.
5.3 In the event the Agreement is terminated after the original term and the City does not acquirefull ownership of the Mill Creek Fire Station pursuant to 8.3.3 or 8.3.4 of the Original Agreement,the District shall pay the City for its accruedequity in the Fire Station as calculated in 5.1 ofthis Third Amendment. Such payment shall be made as a lump sum or in five equal annual payments due on or before July 1st ofeach ofthe five years following the termination
4 G:\EXECUTIVE\WP\CONTRACT\Fire\Fire Contract 3rd Amendment - Final- no strikeouts.doc of the Agreement. Upon all such payments being made,the ; Districtshallacquire all ownership/equity interests of the Cityof Mill Creek in the Fire Station.
6. Termination
6.1 Section 11.1 of the Original Agreement is replaced and amended to state:
Original Term. This Agreement shall be effective on January 1, 1997, and shall continue through December 31, 2016. The Anniversary Date of the Original Term or any Renewal Term under this Agreement shall beJanuary 1st ofeach year.
6.2 Section 11.2 ofthe OriginalAgreement is replaced and amended to state:
Renewal Terms. Upon expirationofthe Original Term and each year thereafter^ this Agreement shallautomatically renew for successiveone (1) year RenewalTermson the sametermsand conditions set forth herein unless either party provides written notice ofits intent not to renew pursuantto Section 12.1 or 12.2. TheDistrictand City intend to meetand confer no later than September 15,2015, to discuss their respective interests in negotiating a new contract.
For the first renewal term, the 2016 Base Assessment shall be reduced by the amount ofthe 2016 debt service payment. After such one time reduction is made, the Base Assessment and Additional EMS Funding assessment shall be increased as ofJanuary 1 ofeach Renewal Term by a percentage increase equal to the most recent annual cost of living wage adjustment required by the District's collective bargaining agreement with its fire fighters. Each ofthe District's quarterly invoices for Renewal Term assessments shall credit the City for amounts the District received in the previous fiscal quarter fromtransport fees charged to patients who were transported by a Mill Creek Fire Station EMS unit.
6.3 Section 12.1 ofthe Original Agreement is replaced and amended to state:
Original Term. This Agreement may be terminated upon the end ofthe Original Term if either the City or District provide the other party written notice ofits intent not to renew the Agreement no later than January 1, 2016.
6.4 A new Section 12.5 is added to the Original Agreement as follows:
Regional Fire Authority or Merger. In the event the City and District both join a Regional Fire Authority (RFA) at the same time, this Agreement shall automatically terminate upon the effective date ofsuch occurrence.
5 G:\EXECUnVE\WP\CONTRACT\Fire\Fire Contract 3rd Amendment - Final - no strikeouts.doc If onlyone of the parties to thisagreement join an RFA,or in the eventof the District mergingwith another fire district, this Agreementshall remain in full force and effect and shall be binding on any successor, including the RFA and/or other entitywith whichthe District merges. In the event the District dissolves, such dissolution shall not cancel any outstanding obligations of the District andthe Cityshall be entitled to recover for any expectation damages incurred as a result of the dissolution through levies that are collected by Snohomish County pursuant to RCW 52.10.010.
7. Dispatching Services
7.1 The District will continue to provide the City's 911 dispatching services for fire and EMS related calls through its independent agreements with the Snohomish County Police Auxiliary Services Center through December 31,2013.
7.2 Starting on January 1, 2014, the City will contract for the City's 911 dispatching services for fire and EMS related calls through its independent agreements with the SouthwestSnohomish County Communications Agency.
Jfp^N 8. General Provisions
8.1 This Amendment constitutes the entire agreement between the Parties as to the matters set forth herein and the Parties acknowledge that there are no other agreements,oral or otherwise, that have not been set forth in the text ofthis Amendment.
8.2 Except as specifically statedherein, the OriginalAgreement, including any and all amendments, as well as any and all MOU's, shall remain in full force and effect.
CITY OF MILL CREEK FIRE DISTRICT NO. 7
TomGathmann Date Neil Doherty Date Acting City Manager Chairmanof the Board
6 G:\EXECUTIVE\WP\CONTRACT\Fire\Fire Contract 3rd Amendment - Final- no strikeouts.doc ATTEST: ATTEST:
Kelly Ghelin Date Camille Tabor Date City Clerk Secretary ofthe Board
APPROVED AS TO FORM: APPROVED AS TO FORM:
By: By: Shane Moloney Mitch Cogdill City Attorney District Attorney
>-a%
G:\EXECUTIVE\WP\CONTRACT\Fire\Fire Contract 3rd Amendment - Final - nostrikeouts.doc CITY OF MILL CREEK ALARM REPORT - THIRD QUARTER (7/1/12 - 9/30/12)
TOTAL CALLS FOR DISTRICT 1391
CALLS FOR MILL CREEK 433
EMS CALLS 320
TURN OUJTIME AVERAGE 74 seconds
RESPONSE)riME AVERAGE 4 minutes: 27 seconds
FIRE CALLS 43
vTURN OUTJIME AVERAGE 86 seconds
RESPONSEThME AVERAGE 4 minutes: 21 seconds
INJURY MOTOR VEHICLE COLLISION 30 (j^mO^TJME AVERAGE 85 seconds FiESPONSETiKjE AVERAGE 4 minutes: 14 seconds
HAZARDOUS MATERIAL RESPONSE
TURN OUT TIME AVERAGE 0 seconds
RESPONSE TIME AVERAGE 0 minutes: 0 seconds
NON EMERGENCY CALLS (SERVICE) 40
Calls that Station 76 was not available to respond 35
Unavailability (35/433=) 8.1% MUTUAL AID RESPONSES GIVEN FROM STATION 76 AND RECEIVED BYTHECITY OF MILL CREEK ONLY
REQUESTED (Only shows dispatched calls, does not show cancelled before arrival)
Given to Dist. 1 197 Given to Dist. 7 92 Given to Bothell 2 Given to Everett 2
Received from Dist. 1 43 Received from Dist. 7 281 Received from Bothell 2 Received from Everett 1
Station 76 gave mutual aid to District 1 - 4.6 to 1 ratio
District 7 gave mutual aid to city- 3.1 to 1 ratio
>^\ CITY OF MILL CREEK ALARM REPORT - SECOND QUARTER (4/1/12 - 6/30/12)
TOTAL CALLS FOR DISTRICT 1317
CALLS FOR MILL CREEK 428
EMS CALLS 336
5"RN OUTTIME AVERAGE 76 seconds
,RESPONSfeTIME AVERAGE 4 minutes: 24 seconds v-»- • --•
FIRE CALLS 37
cfURN OUTJIME AVERAGE 98 seconds
LRESPONJSETIME AVERAGE 4 minutes: 56 seconds
INJURY MOTOR VEHICLE COLLISION 22
TURN OUTTIME AVERAGE 74 seconds
/ tfESPONSETIME AVERAGE 4 minutes: 19 seconds
HAZARDOUS MATERIAL RESPONSE 0
TURN OUTTIME AVERAGE 0 seconds
RESPONSE TIME AVERAGE 0 minutes: 0 seconds
NON EMERGENCY CALLS (SERVICE) 42
Calls that Station 76 was not available to respond 23
Unavailability (23/428=) 5.4% MUTUAL AID RESPONSES GIVEN FROM STATION 76 AND RECEIVED BY THE CITYOF MILLCREEK ONLY
REQUESTED (Only shows dispatched calls, does not show cancelled before arrival)
Given to Dist. 1 143 Given to Dist. 7 99 Given to Bothell 1 Given to Everett 0
Received from Dist. 1 61 Received from Dist. 7 265 Received from Bothell 0 Received from Everett 1
Station 76 gave mutual aid to District 1 - 2.3 to 1 ratio
District 7 gave mutual aid to City - 2.7 to 1 ratio Page 1 of 1
Tom Gathmann
From: EricAndrews [[email protected]] Sent: Thursday, November 08, 2012 2:28 PM To: Tom Gathmann Cc: Gary Meek Subject: RE: Traveltime measurement change inthe contract
Tom
You are correctinyour explanation except the wording inthe contractnowsaysResponse time, (Turnout time +Travel time =Response time) in place oftravel time in the original contract, which was only onesegment ofresponse time. Itwas really anerror to only include thetravel time inthe original contract. Notthat we would ever accept a long delay in turnout time (time from call receipt until apparatus leaves the station), by the original contract this time could have been excessive asanexample 8 minutesto leavethe station, and yet we stillmeet the contract requirements of only6 minute travel time(Time unitleaves the station until arrival at scene). This would not be acceptable to us and Iam sure it would not be acceptable to you. In reality the traveltime issomethingwe cannot change unless we add or move a fire station. We use emergency warningequipment during response, but travel time on the roads in a safe manner does not change. What we can directly affect is our turnout time, and of course our reaction time once we arrive. We have worked on improving our turnout time at all stations, and monitor it regularly. Wedid see some turnout timesstarting to creep upto the 2.5 minute mark andthat isnot acceptable. Sowe havemade progress bringing them back down to the 90 secondmark.
The7.5 minutestandard is our department standard and has been for manyyears. The contract change makes it consistent, which seems to fit the intent the city desires.
Eric
From: Tom Gathmann [mailto:[email protected]] Sent: Thursday, November 08, 2012 1:38 PM To: Gary Meek; EricAndrews Subject: Traveltime measurement change in the contract
Gentlemen,
Councilmember Masterson called me this morning to ask why the travel time requirements in our contract changed from 6 minutes to 7.5minutes. Idid my besttoexplain itwasactually to ourbenefit, sincethe since minutes measured timefrom leaving the stationto arriving on site and the 7-1/2 minutesis the time from receiving the call to arriving on site,giving the crew only 90seconds to leave the station (compared to the 6 minute requirement). Could oneofyou please send me an email that Ican share with the Council (I will probably include itas an attachment to the agenda itemapproving the contract) that summaries this change in a waythat they can understand?
Andis the contract approval still on the agenda tonightforyour Fire Boardmeeting?
Thanks!
Tom Gathmann Acting City Manager City of Mill Creek (425) 921-5722 - direct (425) 745-1891-front desk [email protected]
11/8/2012 •:'
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'•'• Yx- O,;•'••'••• :. MillCreek WAS (U N C'l 0 N
APPLICATION FOR INTERIM APPOINTMENT TO MILL CREEK CITY COUNCIL POSITION NUMBER 1
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(Please type or print) «£. . , Applicant Name: ^-'- J-- f v" / -••''•-• ' / Resident Address: f'•••£•/7 ^-••'•- :"' C-> •' '•'"•'r-'\ /?'''•-(• ' £&•&•''• t '-->•"-' /<^ Phone: >f .-• 3 --:'> 7"> V££ (home)^/ g < 3-?^ ; 2^-14- (work) Years lived in the City: _i^_ Registered Voter? Y >• N
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Applicants mustsubmit a letter of interest that describes the applicant's relevant qualifications to serve as councilmember and addresses the following questions: 1) What do you believe is the role and the most important responsibilities of a city councilmember? 2) What strengths would you bring to the Council? 3) Describe your past and current community involvement (e.g. boards, commissions, city events, local community groups, civic organizations, youth organizations, etc.) and how this involvement has contributed to the community. 4) What are the three highest priorities and/or issues you believe the City needs to address? How would you propose to address these issues?
Please return this form and your letter of interest with attention to Kelly Chelin, City Clerk, at the Mill Creek City Hall (15728 Main Street, Mill Creek, WA 98012) by no \aiet than 5:00 pm on Friday. October 26, 2012. Applications received after 5:00 pm on Friday, October 26 will not be considered. . An optional resume of no longer than 2 pages may be submitted with the application and letter ofinterest at the applicant's discretion Applicant interviews are currently schedu ed ! start atthe regular council meeting on November 13, 20'! 2. at 6:00 p P: All applicants will be notified if that schedule chances. Sean Kelly 15617 25* CtSE Mill Creek, WA 98012 October 24,2012
Attn: Kelly Chelin 15728 Main Street Mill Creek, WA 98012
Re: Application and Letter ofInterest for Vacant Mill Creek City Council Position Number 1
Dear Ms. Chelin: Having attended many ofthe Mill Creek City Council meetings over the last few years, I am impressed with the spirit ofcooperation that Ihave witnessed and am excited about the opportunity to fill the vacancy left by Mr. Ryan. As aresident ofMill Creek's Heatherstone neighborhood for six years, Ihave been looking for ways to become more involved in the city I call home. Ibelieve the most important roles and responsibilities ofacity council member are to ^ serve as arepresentative ofthe city and its residents. Acouncil member should provide leadership for the City by establishing priorities and determining the best-fit allocation of City resources for programs, services, and activities while ensuring service and policy responsiveness and enacting common-sense laws and budgets. There is no doubt thatthebestdecisions are made whenall parties hear and understand each other and are able to express opinions and ideas freely. I am not afraid tolisten, voice my opinion, change my mind or stand firm on aposition based on new information, relevant data, or the knowledge ofthose with expertise. I will always give reasons for my opinions and decisions so that there is no question left to the approach taken. Cooperation and the desire for thebestinformation available are key to making thebest choices for our city. I consider myself very lucky to have served local communities and organizations. As president ofAmerican Airlines Employee's Love Fund, Ihelped to establish the aircraft overhaul maintenance base recycling efforts, vending, and fundraisers that would establish afund to help employees that were inneed of funds due to special or unusual circumstances. Asatwo-time Wish Flight volunteer, with the help ofthe Make-a-Wish Foundation, I assisted withcoordination of transporting and entertaining many children with serious medical conditions and family members from Fort Worth, TX toGive Kids the World Village in Orlando Florida. This gave the children and their families the opportunity to 1 enjoy fun andmemorable experiences. Kelly Chelin October 26,2012 Page 2
The State Farm Insurance community inTarrant County, TXsponsored "PainttheTown" events in FortWorth TX. Working asa volunteer, I helped others to improve thehomes ofresidents that were not able, physically orfinancially, tohelp themselves by painting their homes. Because I have a passion for martial arts, I served for four years as a volunteer instructor for youth judo, jujitsu, and karate in Euless, TX. Kids from 6to 13 years old were helped to achieve fitness, focus, self-discipline, and socialization. For the last three years I have served as avolunteer atGold Creek Community Church - first, with traffic flow and safety and currently with the audio/visual video crew. Because of the effortsof the churchto makeservices available on-line, peoplefrom all overhave the opportunity toview church services they cannot attend inperson. There are many important choices our council has to make to maintain the City's economic viability and its citizen's quality oflife. Itis difficult to choose three items that should beconsidered the City's highest priorities, but given the state ofthe economic climate, certainly well-planned economic development, responsible fiscal management, and quality emergency services would float to the top ofthe list. Attracting quality businesses to theareaand encouraging small business through a friendly corporate f^ climate while managing growth and ensuring offices are occupied is important to stable economic development. Continuing the City's policies and good judgment with responsible revenue collection and spending is amust. Emergency services should be sustained at the best possible levels to maintain asafe and peaceful community. All of these priorities require responsible planning and budgeting and when appropriate, reasonable increases intaxes, levies, fees, and job redundancies should be considered, and when able, reduced or eliminated. I appreciate your consideration for filling the vacancy on the council.
Sincerely,
Sean Kelly Enclosure: Application for Letter of Interest for Vacant Mill Creek City Council Position Number 1 /*a% From: [email protected] Sent: Friday, October 26, 2012 7:34 AM To: KellyChelin Cc: Subject: Sean^e^-Appiication and Letter of Interest for Vacant Mill Creek City Council Position
Attachments: Sean Kelly -Letter of Interest MCCCPldoc; Sean Kelly -VACANT COUNCIL POSITION NUMBER1.pdf
Sean Kelly - Letter Sean Kelly - oflnteres... ONT COUNCIL PC- Dear Kelly, Please find my Application and Letter of Interest for Vacant Mill Creek City Council Position Number 1 enclosed.
Best regards,
Sean Kelly
^\ CITY OP '.--- --:'• r .- Mill&eek WASHING T0 N
APPLICATION FOR INTERIM APPOINTMENT TO MILL CREEK CITY COUNCIL POSITION NUMBER 1 wmmmmmm^.' -•• - - •.-^:- (Please type orprint) Applicant Name: >\jzg> I LaJia Resident Address: "Lf-QH l±LH Ye***.* SdL Phone: jj24 £13 90fl? (heme) JLOA Z3S 2£i2 (work) Years lived in the City: Jl Registered Voter? Y_X— N ,—...... -— -- •-.—-—— - . :••,.;.; -•:•• '••'-:'.'. ~~~ \ 'fm^mws^^^^-^^^ ii^Ll Applicants must submit a letter of interest that describes the applicant's relevant qualifications to serve as councilmember and addresses the following questions: 1) What do you believe is the role and the most important responsibilities of a City Councilmember? ?) What strengths would you bring to the Council? 3) Describe your past and current community involvement (e.g. boards, commissions, city events, local community groups, civic organizations, youth organizations, etc.) and how this involvement has contributed to the community. . ,. ., n.., 4) What are the three highest priorities and/or issues you believe the City needs to address? How would you propose to address these issues? Please return this form and your letter of interest with attention to Kelly Chelin City Clerk at the Mill Creek City Hall (15728 Main Street, Mill Creek, WA 98012) by no later than 5:00 pm on Friday, October 26, 2012. Applications rece.ved after 5:00 pm on Friday, October 26 will not be considered. An optional resume of no longer than 2pages may be submitted with the application and letter of interest at the applicant's discretion. Applicant interviews are currently scheduled to start at the regular council meeting on November 13, 2012, at 6:00 p.m. All applicants will be notified if that that schedule changes. City of Mill Creek Interim Position 1, Mill Creek City Council
To the Selection Committee,
Roles & Responsibilities: Strive to attend all meetings. To work together with all other council members. To listen to the public andthe employees ofthe City in order to understand their concerns.
What I bring to the council: The experience of having been a small business entrepreneur which gives methe insight of working with a restrictive budget, allocating moneys for capital equipment &salaries and searching for waysto streamline work production costs and retain a net profit atthe end ofthe year. Knowing how to successfully run a business gave me insight towhat is needed towork within a community and prosper. Iam an investigative agentfor the State ofWashington whoworks with the public and Iam skilled at listening to people and the finding details inthe facts.
Community Involvement: Iam currently a long timevolunteer with emergency management organizations. Ihave taken time offat my own expense to receive advance training and certification by the Department of Homeland Security. Iteach community emergency response teams so the public. This better prepares them in the event of a disaster to be self sufficient. Ivolunteer at large public events atSea Fair, the 4th ofJuly parade in Everett and the Bike Multiple Sclerosis and have been trained how to interact with the participants and public in 1 attendance.
Highest priorities / issues: Preserving the current quality of life in Mill Creek: Iwould address the issues with firm and fair thought to balance home ownership, Business, visitors to our City and our legal obligations.
Attracting small businesses to the City: Iwould find ways to promote Mill Creek as a place to do business in that itis a citythat has a lotto offer for the employers and employees alike who reside inthe city inthat it is close to shopping, quality schoolsto educatethe children and recreational opportunities.
Public safety: Maintain the current level of service that the residents have now. Iwould want to find a way to evenly distribute the cost of public safety across business, property owners and visitors so no one group perceives they are being unfairly burdened with a disproportionate share. Iam asking to be assigned as a City Councilmember. Ihave served in the public sector and started volunteer work at an earlyage with the Boy Scouts, to a careeras a healthcare provider, as a volunteer for emergency managementand as an investigator for the State.
Thank you for your consideration, Joe Malin, B.S., R.T. R.V.T. 206 799 9088 cell [email protected]
SUMMARY • Creative and energetic, results oriented safety professional who initiates detailed project and field operations planning and follow up. • Providing results in databases for analysis, retrieval for development of trending rates for future projects. o Worked with business owners training them on new rules ®ulations and developing effective safety programs and mitigating losses from increased insurance premiums and worker lost time. • Expert in Washington Administrative Codes for safety in all industries. • Experience in advanced investigation, analysis and interviewing skills to determine the root causes of incidents. • Qualified in construction and industrial management to be able to coordinate with the local DOSH/L&I officials to negotiate citation appeals &interim abatements. • Proficient in the employee and the subcontractor misconduct defense. • Ihave LEAN project experience at the State Labor &Industries level. • Accomplished assistant to the Emergency Services Coordinating Agency as a senior leader to coordinate Emergency Operations Center personnel to aid in efficient disaster recovery and teach new volunteers the community emergency response team classes.
EDUCATION • AAST Occupational Health &Safety, Edmonds Community College © Project Management, Edmonds Community College • B.S. Radiology Technology, University ofCentral Arkansas • Diagnostic Medical Sonography (Certification), Florida Institute of Ultrasound • Magnetic Resonance Imaging and Computerized Tomography, Bellevue Community College • Miller Heiman Sales Courses • Intermediate Skills in Sales Force™ and MS™ Word, Excel, PowerPoint, Outlook &SharePoint • Basic Skills in MS™ Access, Net Meeting and PaintShop Pro 7 and Depiction o CERT & CERT. Leaders Training, Member #190 • OSH certified for Hazwoper &OSHA 30 Card o FEMA Certificate in Professional Development Series, Emergency Management PROFESSIONAL EXPERIENCE 1/2011 -present Safety Compliance Officer Iperform complex safety inspections and accident investigations in fixed industry and construction. Iwork with large and small businesses to find the root cause of accidents and recommending safety guidelines to prevent similar accidents from re-occurring by reviewing their policy &programs and interviewing employees and management. Iwrite the documentation for reports ofincidents that are concise, clear andtothe point so employers caneasily understand them. Iam a resource for procedure and policy for employers to enhance their safety programs, keep their employees safe and prevent loss. Ilog reports and statistical data in databases for future use.
1/2009-12/2010 Full Time Student Studying Occupational Safety and Health and advanced project management courses as an adjunct to my medical education to be able to expand my knowledge base and job opportunities. Joe Malin, B.S., R.T. R.V.T. 7/2005-12/2008 Clinical Research Monitor Monitored the clinical research evaluations on site for FDA regulatory approval according to the protocols set forth for the device. Filled out source documentation as ^ required and delivered reports to upper management about the success of the procedures observed. Clinical Implant Specialist Developed protocols for implant procedures to submit to FDA. Developed training protocols, literature and programs for the physician and technician end users of the product with marketing. Marketing and Sales Support Worked with Sales Field Operations to identify and target current and new market customer sites and future sales opportunities and customer use trends for additional disposable and system sales. o^i^* M9naflor 7/2002 - 4/2005 SetProjectup andManagermanaged new and existing project plans for research and development and validation. of, newDevelopedproductbudgetfeatures.plans and logistic planning for projects, presented the plans to upper management and stayed atorbelow the approved budget for the projects. Constructed reports on competitive statistics for marketing and sales. Project manager to 9different engineering teams that guided the company in future product development and feature releases. Developed the logistics to provide experimental equipment from factory stock to the engineers and the medical imaging departments to evaluate for product development and release. Clinical Optimization Specialist 4/200u - 7/2002 Clinical monitorfor user software interface evaluation. Produced and presented training material for the product roll outs, sales teams and helped with the development of the strategic marketing position of the systems. ^ Gathered competitive information for each class of product produced. ) Developed "Train the Trainer" educational materials and taught at the "Train the Trainer1 seminars to sales, applications, service and end user sites. Worked closely with engineering teams for investigating and resolving reported software bugs, hardware issues and troubleshoot system failures that are not software related. Participated in the development of system benchmark protocols for developing products. Consultant 2/1997-4/2000 Consultant for a variety of surgical imaging and large core biopsy devices, clinical ultrasound applications, aeronautical and mechanical projects. Clinical Beta Site Manager for surgical instrument testing and data acquisition for FDA review and approval. ADDITIONAL RELEVENT EXPERIENCE Started marketed, managed and staffed a small business providing ground up services of management, logistics and service for vehicles and equipment used, billing procedures, business protocol and quality assurance programs needed for consistent operational management of daily services provided. . Taught ultrasound imaging techniques at National and International symposiums to attendees and taught Vascular Sonography techniques to Vascular Surgery Fellows and radiology technology students in a University Hospital setting.
II WASHINGTON
APPLICATION FOR INTERIM APPOINTMENT TO MILL CREEK CITY COUNCIL POSITION NUMBER 1
' I' * ':- *_!-: ' ' •. *'. —• (Please type orprint) Applicant Name: la<:nn n Wingprt Resident Address: 15417 29th Ave SE. Mill Creek. WA 98012 Phone: (425) 385-8929 (home) (425) 385-8930 (work) Years lived in the City: J£ Registered Voter? Y_^ N
(l^'f^roil^pe^ir^i: Applicants must submit a letter of interest that describes the applicant's relevant qualifications to serve as councilmember and addresses the following questions: 1) What do you believe is the role and the most important responsibilities of a city councilmember? 2) What strengths would you bring to the Council? 3) Describe your past and current community involvement (e.g. boards, commissions, city events, local community groups, civic organizations, youth organizations, etc.) and how this involvement has contributed to the community. 4) What are the three highest priorities and/or issues you believe the City needs to address? How would you propose to address these issues? Please return this form and your letter of interest with attention to Kelly Chelin, City Clerk at the Mill Creek City Hall (15728 Main Street, Mill Creek, WA 98012) by no later than 5:00 pm on Friday, October 26, 2012. Applications received after 5:00 pm on Friday, October 26 will not beconsidered. An optional resume of no longer than 2 pages may be submitted with the application and letter of interest atthe applicant's discretion. Applicant interviews are currently scheduled to start at the regular council meeting on November 13, 2012, at 6:00 p.m. All applicants will be notified if that schedule changes. October 16, 2012 Mill Creek City Council, ^ Ibelieve everyone should step up at some point in their lifetime togive back totheir community. Ihave considered making arun atacity council seat for awhile and believe this is an excellent time for me to step up and serve. Iwill show you in afew short pages my passion, qualifications, and life experiences for you to better understand why Iwill make an excellent city council member. In 2001, my wife Shelley and Imoved tothe area, from Boston, tobe closer to family. In searching for a community that would not only meet our consumer needs, but also meet our quality oflife standards, Mill Creek was avery easy decision. Prior toour move we spent three weeks in the greater Seattle area looking for aplace to live. We drove all over looking at many metro and suburban areas, yet we kept coming back to Mill Creek. The combination ofbig trees, new homes, safe streets, clean parks, abundant walking trails, good schools, and much more, stood outabove any other community we visited. We purchased our Mill Creek home in 2002 and started raising our family. Today we have 3 children ages 15,12, and 10 who are enrolled at Jackson, Heatherwood, and Mill Creek Elementary. Shelley and Ihave owned and operated asuccessful insurance and financial services agency within the city for the past eleven years. The business was originally operated out ofour Mill Creek home. In 2006 we leased asmall office in the Imperial/Zen Garden building complex. Just last year weexpanded our operation again by moving within the same complex, into the ground floor unit closest to Mill Creek Blvd. We originally started out selling life insurance and investment products to families. In 2003 we added individual medical and group benefits tothemix and expanded again in 2010 when we brought property &casualty insurance to the local area. Not only has our business grown, but also the number of genuine relationships with those in our community. Upon our arrival in the Pacific Northwest, we knew only ahandful ofpeople. Over the past eleven years we have developed many wonderful relationships and partnerships inand around our community. Two ofmy prior careers have provided me with experience and knowledge that will greatly benefit the council. Ispent many years running amulti-unit McDonalds franchise. My role was business development and operations, or simply put, everything under the sun. From cash controls of several million dollars per year, customer satisfaction, staffing and training of150 employees to facility acquisitions and rebuilds, setting operational and employment policy, local marketing, and community involvement. It was 15 years ofthe best business training anyone could receive. Iworked afew years in the financial services field, via ajob with MetLife, selling life insurance and securities products. It was this exposure to the insurance and financial services industry that sparked my inspiration and was the catalyst to owning andoperating my own business.
Regarding the council's specific questions on the application: Ibelieve the role ofacity council member is similar tothat of any board. Members work as ateam, yet have an individual vote. Their function is to guide the city by making decisions that impact the future of Mill Creek, while working through their only employee: thecity manager. The most important responsibilities ofacouncilmember are to strive to be well informed on current council issues, vote in a manner thatwill have the best positive long term impact onthe city and its community, and never forget you are serving the citizens of Mill Creek. The following is a list of strengths that Iwould bring to the council:
1. As a business owner in Mill Creek for over 11 years, 1have a unique understanding of issues that are important to the business community. 2. Having built and remodeled several McDonald's restaurants, I have a working knowledge of construction and permitting, as well as permitting in Mill Creek, through the tenant improvement process of our current office. 3. Each of the restaurants I oversaw were situated on unique sites, including a storefront in a setting similar to our town center. This allows me bring years of advertising knowledge and visibility issues, including various types and purposes of signage. 4. I hold multiple securities and insurance licenses. My insurance and securities background will add a valuable resource regarding interest rates, bonds, inflation, insurance, financial statements, budgeting, and other financial concepts. 5. A large portion of my daily routine is working with business owners, human resource managers, and decision makers for the purpose of installing and servicing employee benefits. This will bring an expert level of understanding of employee benefits issues and wage discussions with an understanding of collective bargaining arrangements. 6. Having three children that are currently active in our schools, scouting activities, sports programs, and little league, I bring an understanding of the current needs of those organizations and the families of Mill Creek. rl. For seven years (2002-2009) Iwas a member and past president of the Mill Creek Business Partners, a chapter of Business Network International. I am a dedicated leader that works well in a team setting. 8. My regularly preparing and implementing of business plans will bring someone who will ask questions, can analyze data, formulate opinions, and be objective. 9. Bycontinually participating in the employment marketplace for several decades, Iam tuned in to current compensation levels, hiring trends, and understand the balance between wages, productivity, and employee retention.
Our time in Mill Creek has not only been focused on building ourbusiness and raising our children, but also participating within the community. I have previously coached Mill Creek Parks & Recreation basketball teams and assistant coached teams for Mill Creek Little League. I have been active in Cub Scout Pack 11 at Mill Creek Elementary as well as BoyScout troop 221 at the United Methodist Church on 128th. Our family has enjoyed helping distribute food to needy families at the Everett VOA distribution center.
I have also engaged the community through our business. Our agency is a multi-year Silver Sponsor of the MillCreek Business Association. Our booth, with the enormous prize wheel was a hit at the last two Mill Creek Festivals. For the past three years, our staff has walked the Seattle Jingle BellWalk to raise money for the Arthritis Foundation. We are looking at the logistics of our office being a drop off location for the MillCreek Food Bank. We are a 2012 Toys-for-Tots program sponsor and drop off location for the holidays. InSeptember our staff participated in the Colton Can Foundation event at the Jet Bar& Grill. We are passionate about giving our time and energy to worthy causes and continually look for ways to engage the community and help those who are in need. In additionto my community involvement, my wife Shelleyhascontributed a greatamount of time and energy aswell. As a family, we spend a good amount of time helpingvolunteer organizations. We feel the impactone personcan have in general is simply that they area partof a collective of all who work together to support each organization.
There aretwo things that can have a greater longterm impact,even if only a residual benefit of volunteeringitself. First, isthe understanding that others may feel more compelledto "step up" with you or perhaps feel less hesitant forthey would not feel overburdened knowing the dutieswouldbe shared by many. The other is setting an example for the youth of our community and hopingthey will in turn be passionate about giving their time aswell. Participating on the city council is another way for me to give back to the community, inspireothers to step up, and set an example for our youth.
The three highest priorities the city hasare ongoing and shouldremaintop of mindso that Mill Creek remainsan excellent place to live, work, and play. The most important is ensuringthat our first responders are properly staffed, trained,equipped,and managedefficiently asto continueto provide the safety and emergency response we have been accustomedto. Secondly, as Mill Creekgrowsand ages, greatstrainis placed on our roads and infrastructure. Itisimportant for usto ensure we havea properly budgeted and realistic plan to keep our cityupto date, efficient, clean,and safe. Lastly, but just as important, isthe need forthe cityto maintain fiscal responsibility. Ensuring the budget meets realistic growth projections for both revenue and expense. These three items, if properly and continually addressed will go a longway to ensuring Mill Creek continuesto be a prosperouscommunity well into the future.
In these pages Ihave conveyed to you my passion, qualifications, and lifeexperiences for you to better understand why Iwill make an excellent member of the council. Ilook forward to speakingwith you on November 13th anddiscussing the opportunity of being part of the Mill Creek City Council.
Thank you for yourcojisideration,
Jason DWingert Jjfcjli
W ASMINC'I O N APPLICATION FOR INTERIM APPOINTMENT TO MILL CREEK CITY COUNCIL POSITION NUMBER 1
/&ft"ijfitMJM fflfe1Jiflffl ^^@ (Please type or print) Applicant Namei^CL^cJ^ U?v^jU> . Resident Address: _1£fU20--2^^^^ Phone: tp.c-*? f -* Ti (home) -(work> Years lived in the City: ±J Registered Voter? Y_^_ N ••-- — - I
1) What do you believe is the role and the most important responsibilities of a City Councilmember? •)) What strengths would you bring to the Council? 3 Describe your past and current community involvement (e.g. boards commissionsyoulh organfzatons,city events,etc.) andlocalhowcommunitythis involvementgroups, civichas organizationscontributed to the
4) WhTaSheneeds to address?three highestHow wouldprioritiesyou proposeand/or issues^°^to address these issues.«^* ^o'fafe'rSaS pm on "SayOctober 26, 2012. Applications received after 500 pm on Friday, October 26 will not be considered.
f that schedule changes. October 1,2012 Ref. City Council position Application for Chuck Wright /«%
Ms. Kelly M. Chelin Mill Creek City Clerk 15728 Main St. MillCreek, Washington 98012
Dear Ms. Chelin; Ihappened to be with Snohomish County Sheriff John Lovick when he received acourteous call from Councilman Terry Ryan advising thesheriff that he, Ryan, was resigning from the city council effective within theweek. When Sheriff Lovick relayed this information to me Iknew immediately Iwould apply for Councilman Ryan's vacated position. My wife, Karen Brandon, and Ihave not only been citizens ofMill Creek, but have been active members ofour community since moving here in 1993. Over these 19 years Ihave often appeared in front ofour council either to express my appreciation for some oftheir actions, or tosuggest ideas for the council to consider, which Ihope would make our beautiful city even abetter place to live. One such idea was expressed on two separate occasions when Iwent in front ofour august body and strongly proposed our city build aveteran's monument in our city. After my second appearance Councilwoman Donna Michelson made amotion to this effectand itwas thenimmediately seconded. The council asawhole thenvoted7 to 0to have the Mill Creek City Manger help me focus onthis worthy goal. Then with that support, tremendous assistance from the city's staff, the added ^% contributions from the Parks and Recreation and Arts and Beautification Boards, and other interested citizens my dream of aveteran's monument is now areality! Through this process Ionce again proved Icould be aleader, work as ateam member, have great follow- through. Ifurther showed that Iwas willing tocompromise my vision when better suggestions from our team members were put forward. Additional experiences Ihave had, which supports my application to be appointed tothe Mill Creek City Council are myinvolvement onthe following City of Mill Creek Boards orCommissions:
«• Police Advisory Board from 1996 to 1999 • PlanningCommissioner from 2001 to 2004 " Library Board from 2005 to 2009 o Iam currently a Civil Service Commissioner from 2010to present
Ms. Chelin, as you have read above, Ihave along history ofserving my city in an advisory role. Now I know it istime for meto step-up and become a decision maker for my city. Ilook forward to my next stepin the hiring process for thevacant Position #1 City Council seat.
Chuck Wright 15907 24th Ct. SE Mill Creek, WA 98012 425-379-9191 ^ E-mail address: wkcuhc(5)frontier.com Jp^ Chuck Wright
EMPOLYMENT, EDUCATION AND TRAINING:
NewYork University Master of Arts In Education Portland State University (Oregon) Bachelor ofScience Sociology
EMPLOYMENT HISTORY:
At the Mill Creek Donaldson Physical Therapy Clinic Iamselfemployed Mental Health Counselor and Marriage and Family Therapist. Iwork with: crisis intervention, bereavement, dying, death issues, suicidal patients, anxiety reactions, Acute Stress Reactions, Post Traumatic Stress Disorder, acute and chronic pain issues, panic disorders, sleep problems, poor self concepts, goal setting, parenting and family issues. Iview physical and psychological trauma from a holistic standpoint. From my years ofexperience Iknow a family system approach is paramount in assisting clients toget better. Therefore, Iwork both with the individuals who have been affected by physical and emotional issues and theirlove ones. Over 70% ofmy cliental are first responders (law enforcement officers orfirefighter) orfamily members or individuals who have been referred from Human Resources agencies.
The Wright Consultant Self employed in Mill Creek, WA
Private Therapy practice specializing in secondary trauma ofbehavioral health professionals, police officers, firefighters, rescue workers, 911 operators and jurors. Work with private companies thatrequest my specialty when one orseveral oftheir employees have been traumatized by a job related incident(s). Management &Employee Advisor, and Workshop and Training Facilitator for courses regarding Secondary Trauma, Domestic Communications, Leadership Styles, Conflict Resolution, Employee Corrective Action, Anger Management and Domestic Violence, How to Deal With a Violent Situation,Workplace Violence, and How to Testify in a Courtroom.
Interim Executive Director for Families and Friends of Violent Crime Victims
After our Executive Director unexpectedly died, and while the Board wassearching for a new director, Ivolunteered to stepdown from my role asPresident ofthe Board to become the Interim Executive Director. Ikeptthis position until the Board hired a permanent Executive Director. When that happened, Ireturned to my position asthe President ofthe Board.
During my three-month service ourlandlord notified us we had onemonth to vacate our location since he had soldthe building. Iplanned andfacilitated our major move. Itwasalso during this time Iwas advised our grant was due atthe end ofmy second month ofoffice, so I . J!P\ wrote that successful grant. In my leadership role Iwas a strong advocate for ourclients, talked with the media, asa non-voting member Iattended the Board meetings, and administrated to Chuck Wright
EDUCATION, EMPLOYMENT AND TRAINING the day today operations of "Families and Friends". Central Washington University Adjunct Instructor Law and Justice Dept. 10-78 to 9-99 Edmonds Community College Campus Instructed and coordinated the following courses: Punishment in Corrections, Criminal Justice Administration, Deviance, Law &Society, How Not To Become AVictim, Business Crimes, Ethics and Diversity State of Washington Department of Community Corrections Supervisor: Public Employees Retirement System I(PERS-I) retirement In 1999 From 1/70 to 5/99, Supervised Probation and Parole Officers and other staff members and I wasresponsible forthe following: *Developed the 60 million dollar Community Corrections Northwest Area budget *Worked with over one million dollar office budget and Iwas always in the bladC. * Hiring and conducting corrective action when necessary. *Facilitating teambuilding and leadership activities ^ * Developing job task analysis and profiles / * Performingneeds assessments * Providing On the Job Training and career development * Designing and updating new employee training *Conducting performance evaluations and reviews * Interacting with internal and external customers *Serving on committees to represent our department * Monitoring staff activities * Facilitating meeting * Investigating complaints *Conducting case audits and maintaining quality control. *Served as the Department of Probation and Parole Liaison person to the King County Green River"*ServedSerialas aKillerDepartmentTaskForceof Corrections active representative on the successful nationally*t„Miu, known Serial/Spree Arsonist Task Force. f Chuck Wright Question 1What do you believe is the role and the most important responsibilities of aCity Councilmember? • As a member ofthe Mill Creek City Council Ibelieve my chief responsibility is to befair, open, and act in the best interest with the values, needs, and desire of the citizens of Mill Creek, regardless of age, ethnicity, financial abilities, religious belief, political beliefs or sexual orientation. a | believe it is a primary concern for our august body to make sure that our city financial matters are in order, because without asound and strong fiscal base neither the council nor the city staffwill be able to serve itscitizens. • As a member Iwill have to continually keep in mind and consistently balance my fiscal responsibilities with our residents' demand for city services and the available revenues and our abilities to pay for them. Then after the above are accomplished itwill be my responsibility to also focus ofthefollowing:
• Continue to review and evaluate our city's strategic plan © To give feedback to our city manager and to allow the manager to continue to learn, managed her/his staff, and to serve thecouncil collectively. 9 Respectfully listen towhat my fellow city council peers as well as toour citizens are saying to me or the council. © Iam expected to be ateam player and to contribute so we as acouncil can become an accomplished problem solvinggroup, o Adopt city ordinances as needed and assign the city manager to make sure these codes are available to the public. • Provide for fines and penalties, in the event individuals or business violate the city codes • Establish, alter or abolish city departments. • When needed to provide for the levying of tax o issue bonds • Approve grants o Perform ceremonial duties Irealized Ihave not covered all the responsibilities ofa city councilperson but Ialso know it is my responsibility to manage our city's affairs and that Iam answerable to the citizens of our wonderful city. Chuck Wright Question 2 What strengths wouldyou bringto the council? Iwill bring notonly to the council, but also to my fellow Mill Creek citizens, my long devotion to our city and my pride in its values. Ihave learnedfrom my experiences as a Washington State Department ofCommunity Correction (DCC) Supervisor; the Interim Executive Director Family and Friends ofViolent Crime Victims; City of Mill Creek Small Business owner; serving on many committees, that to getthings accomplished Imust continue to have thesestrengths:
o Be responsive to our citizens o Be a fiscal moderate • Be patient • Be morethan a single issue person; to be a good representative ofourcitizens Iwill focus of many issues. e Be a visionary 9 Be open to others ideas o Be cooperative o Be willing to compromise • Be a good listener _ o Berespectful to all ) • Be a "cando"type city councilperson; yet at the same time Imustbe a team player. I have demonstrated these values when Iwas on five different city boards/commissions; as co-chair ofthe Citizen's Seattle Hill Noise Abatement Advisory Committee. Ihavefurther usedthe above noted strengthswhen Iwasthe primary catalyst to havea City of Mill CreekVeteran's Monumentbuilt inour city. Do to myinitiative our city council instructed ourcity manager to become involved in this worthy project. With the council members, ourcity manager and his staff's support Ireached outfor assistance from othergroups. Iattended several Mill Creek Parks and Recreation Board and Arts and Beautification Board meetings and these board members, along with our city councilpersons, several staff members and citizen volunteers collectively helped to develop ourbeautiful andemotion producing Veteran's Monument. (This isan accomplishment Iam most proudof!) Chuck Wright Question 3Describe your past and current community involvement (e.g., boards, commissions, city events, local community groups, civic organizations, youth organizations, etc.) and how this involvement has contributed to the community. a) Current and past boards, commissions, city events, local community groups, civic organizations, youth organizations, etc. • City ofMill Creek Police Advisory Board 1996 to 1999 © City ofMill Creek Planning Commissioner 2001 to 2004 o City ofMill Creek Library Board 2005-2009 City ofMill Creek Civil Service Commission from 2010 to present Snohomish County Sheriffs Office Cold Murder Case team 2008 topresent. Actively involved on the Committee to Advise the Mill Creek City Council regarding the development of a Veteran'sMonument. Co-Chair ofthe Citizen's Seattle Hill Road Noise Abatement Advisory Committee CitizenCommittee member For A Mill CreekSeniorCenter Volunteer Director ofBehavioral Health Professionals for Safe Call Now, a 501 C-3 non profit organization, which is an outreach confidential resource for local, state, and federal public safety (law enforcement, firefighter) agencies employees and their family members. Snohomish County Taxpayer Relief Award Program Advisory Board August 2003 to August 2005 o City ofLynnwood, WA Planning Commission 1982 to 1988 b) How have these involvements contributed to the community? • Police Advisory Board -Encouraged citizen Ride-a-Long with Mill Creek Police Officers so they might know firsthand what our officers do. 2) Helped to develop the Mill Creek Citizen Patrol Unit, whereby trained Mill Creek citizens could help ourpolice intraffic control, report Handicap Parking violations and 3) the reporting ofpossible safety issues throughout our city, o Mill Creek Planning Commissioner—Our Commission was active in the 1) development ofthe unused land, which eventually became our beloved Town Center, 2) and our much used Sports Park. 3) This team also was active inthe development ofthe Dumas Road housing development, where we now have affordable housing, 4)Assisted inthe process tohelp the city council develop apolicy for signage advertising throughout our city limits, o Mill Creek Library Board—Our board helped to 1)conduct auser survey, which eventually lead tomotivating the Sno-Isle Board developing more parking spaces, 2) establish a15 minute parking area only for those who (^ wish to just return their library material, 3) Motivated the Sno-Isle Board ^ to extend our Monday through Saturday library hours ofoperations 4) Due to thenumber ofindividuals using ourlibrary ourboard motivated the Chuck Wright ^% Question 3
Sno-IsleBoardto have our library open seven days a week. 5) Motivated the Sno-Isle Board to remodel the interior ofour library. • Snohomish County Sheriffs ColdMurderCaseTeam—1) Because ofour team's effort we were able to solve two cold murder cases 2) and we have identified andamnowworking onthe process of getting a serialkiller charged withhismurder crimes. 3) Asan active member ofthiselite major crime unit, I amproud thatourwork hasbrought some positive emotionalanswers to manylove ones ofmurder victims. • Actively involved onthe Committee to Advise theMill Creek City Council regarding thedevelopment of a Veteran's Monument. Because of myindividual goal I motivated thecity council to actively support the building ofa MillCreek Veteran's Monument. Withthemajor assistance ofthecity manager and hisstaff, Mill Creek's Park and Recreation andthe Mill Creek Arts and Beautification Boards, volunteer work ofMANY citizensthis beautifuland emotionalproducingmonumentis now a reality.
OftenI havebeenatthe parkandemotionally watched otherveterans take theirfamily andlove ones to pointouttheveteran's name. These families commonly have moments of silence astheywandered around this outstanding tribute tothose who served in our Armed Forces. ^^
• Co-Chair ofthe Citizen's Seattle Hill Road Noise Abatement Advisory Committee encouraged ourcouncil to: 1) studythe major noiseproblem, which hasdeveloped on Seattle HillRoaddueto some major traffic changes. 2)Thecitycouncil approved several of ourcommittee's recommendations, whichhave leadto some noise reductions on that major thoroughfare. • Citizen Committee member For A Mill Creek Senior Center-1) This citizen's group motivated ourcitycouncil to focus ontheconcerns of our seniorcitizens andto develop a temporary placewhere thesecitizens could gather to socialize ortake one ormore many classes, which are offered there. o Volunteer Director ofBehavioral Health Professionals for Safe Call Now, a 501 C-3 non-profit organizations, which arean outreach confidential resourcefor local, state, and federalpublic safety (lawenforcement, firefighter) agencies employees andtheir familymembers.
As a volunteer behavioral heathprofessional I haveassisted well over100 first responders ortheir family members to locate resources, which might be ableto assistthem as they dealwith a traumatic event(s) causedfrom theirdangerous job (PTSD, nightmares, relationship concerns, shooting events, death ofchildren, people burning todeath from house fires etc.). ^=^ Chuck Wright Question 3 I knowfirsthand that SAFE-CALL-NOW has helped to keep a lotof first responders to remain in their chosen field, thus our group has helped our communities to be safer.
Other Community Committees/Volunteer Work * One of8members to be asked toparticipate inaNational Summit regarding Traumatization of First Responders-Law Enforcement Officers-and what we as anation can do about this increasing problem. This National Summit was held at Hazeldon Treatment Center, Newberg, Oregon fromMay27to May28,2010. *Volunteer and was given aLimited Snohomish County Deputy Commission, as well as appointed to the Snohomish County Sheriffs Office Peer Support Team since January 2008 to present *Snohomish County Sheriff's Citizen Advisory Council May, 2004 to2008 *Snohomish County Domestic Violence Task Force October 2003 toOctober 2009 * Snohomish Prosecutors Driver Accountability Task Force July2003 to August 2004 *Snohomish County Taxpayer Relief Award Program Advisory Board August 2003 to August 2005 * President oftheBoard ofFamilies and Friends ofViolent Crime Victims. I was onthe Board from 9/2000 to 5/2002. Before becoming President, I served sixyears asa Board member. *From October 1999 to present I serve as aMental Health Professional on the Snohomish County, WA, Chapter ofthe American Red Cross National Disaster Team. * Member ofthePolice and Firefighters, Snohomish County Critical Incident Response Team since 1994. *In 1996,1 was amember ofthe Snohomish County newspaper, The Herald, Editor's Advisory Panel. As'a mental health profession, it was my role to advise their crime writers on how they might write articles regarding child murders in hopes of reducing their readers' chances of developing secondary trauma. *Member ofa Tri-County (State ofWashington) Serious and Habitual Offender Task Force * Snohomish County Mental Health &Criminal Justice Coalition 1996 - 1999 * Canadian Sex Offender/Electronic Monitoring Research Committee 1990 -1991
AWARDS AND OTHER RECONNITIONS *December 2,2011 Certificate ofAppreciation from the State ofWashington Lieutenant Governor for my over 1,000 hours ofmental health volunteer work for Safe Call Now, Safe Call Now is an organization that works with first responders (police, fire fighters) and their family members whoare dealing witha personal orfamily crisis. *September 23 &24,2011 featured on Fox Media's Washington's (state) Most Wanted jift\ television program for my mental health professional work with police officers, firefighters and f their love ones who are going through a crisis. Chuck Wright Question 3 *Snohomish County Council, Snohomish County Washington Resolution No. 10-007 "Honoring Chuck Wright For His Dedication And Commitment To The United States Armed Forces and For Pursuing His Dream Of A Monument InTheCity Of MiU Creek To Memorialize The Men and Women Who AreServing Or Have Served Their Country passed on May17,2010 * Snohomish County Sheriff's Office Certificate ofMerit January 2009 *Red Cross Snohomish County Chapter Award for my work atthe Pentagon after the September 11,2001 Terrorist attack. This was given to me on December 4,2001 *Certificate of Appreciation from Seattle University Department of Criniinal Justice for over 19 years as anAdjunct Instructor 1997 * True Crime writer Ann Rule wrote about me inher New York Best Sellers, Fever In The Heart 1996 and A Rage To Kill 1999 *Division ofCommunity Corrections, Northwest Area - Staffofthe Month inJanuary 1996 *Special recognition from the American Society for Public Achninistration, the Washington StateEvergreenChapter1994 *Letter ofCongratulations from Washington State Governor Mike Lowrey.1993 *Letter of Congratulations received from President Bill Clinton, and former Presidents Ronald Reagan and George Bush (for role in the Sno/King Arson Response Team, and for helping to catch anationally known serial arsonist, Paul Kenneth Keller) 1993 ♦Washington Distinguished Citizen Award, presented by the Lieutenant Governor 1993 *Department ofthe Treasury, Bureau of Alcohol, Tobacco and Firearms Certificate of Appreciation for serving on the Paul Kenneth Keller serial arsonist Task Force. 1993 Chuck Wright
Question 4 Part 1 What are the highest priorities and/or issues you believe the city needs to address? How would you propose to address these issues?
1) it is an axiom members on the city council are there to represent the citizens of Mill Creek. Do to this fact the city council members represents 'the people", our citizens have given every council member their proxy vote and we expect our city leaders to use this proxy. With this in mind I believe it is imperative that each and every councilperson use their voting privilege. If a councilperson does not vote, then that person is not representing us citizens of MillCreek, which is their responsibility to do.
Over the years I have attended many council meetings and when it came time for the individual councilperson's to vote on an issue, Iwitnessed- as well as my wife, too often that from one to two council members would claim they had a conflict of interest; thereby they chose not to vote.
Interesting, not only did Iwitness the refusal of the councilperson(s) not voting, I later read in a local newspaper that on two other occasions one to two of our councilpersons had abstained from voting.
The questions for me and for several other Mill Creek residents were: 1) What is the rule regarding a councilperson's right to not vote? 2) What is the best way for me to bring my concerns to the attention of our council members?
After thinking about how to motivate change, Ibelieve the following model might help me to get the city council members to at least debate my concern.
> I must identify a concern > I must, clearly as possible narrowly define my concern > I must research the current rules or regulations concerning my interest > I must research alternative answers for my concern > I must present my idea but at the same time I must suggest possible solutions to the councilpersons regarding my concern > Hopefully by doing the above Iwill be able to motivate the council members to further debate the merits of my concern and solutions.
By using the above model here is some information, which might help our council members debate my concern.
Iwent on line and found a copy ofthe City of MillCreek Manual ofCity Governance Policies, Procedures and Guidelines Resolution #2011 - 473 Adopted July 5,2011A Comprehensive Collection ofGovernance Principles, Policies, Procedures, Standards of Conduct, Meeting Rules and References to Applicable Law Chuck Wright 1 Question 4 Part 1 Then under section 8.3 voting Iread thefollowing: "All Council members present for avote must vote orabstain. Any councilmember abstaining from voting, at the time ofdeclaring their abstention, shall statethe reason." So according to this rule it is extremely easy for a councilperson to abstain from voting on controversial issues, thus the councilperson(s) are not doing the public's business. To protect our citizens Iknow that this rule can be improved on. So with this goal Iwent on line to see what policies other cities, counties, states had regarding an elected official abstaining from voting. And Icame upon an abstention rule that Ithink our city councilpersons should consider. My resource is The State of Alaska: Department of Commerce, Community, and Economic Development (DCCE) write-up, APrimer for City Council Members, published in January 2011. On page 21 of that training material it notes: Abstaining from Voting "Every council member must vote on every issue. Amember can only abstain if the mayor has ruled that he or she has a conflict of interest on the particular matter being voted on. Acouncil member must explain his orher conflict and get a ruling that aconflict does or does not exist. The mayor's ruling, whichever way it goes, may be overridden by amajority of the council.' ^ Then on page 13 of that same written resource conflict of Interest is defined this way: "A conflict ofinterest occurs when acouncil member has adirect personal interest, usually a financial interest, in a matter beforethe council." To further answer the part of the question: "How would you propose toaddress these issues?", Iam writing out my concern in this vetting process to fill the vacant council seat; therefore Iam starting the process how Iam addressing my concern that to represent our citizens, our council members should voteandonly in very rare situations should one abstain. After doing this it may also behoove me to use my other option of attending acouncil meeting or workshop and use my right toaddress the council members through the "audience communication" portion ofthe council agenda. .Question 4Part 2What are the three highest priorities and/or issues you believe the city "needs to address? How would you propose to address theseissues? Iwish tothank our city manager and our previous and current city council members for their work and policies, which has and are helping our city to be afinancially stable city. Iknow the first issue for our city and for any government, business, or running a house hold is tohave a strong and solid fiscal base. Without this essential foundation other city goals will not be accomplished. In fact, without sound economic policies, the end result is that more time is ^ diverted from city council and city manager working on other important city business. Chuck Wright Question 4 Part 2 After reading the section of the City of Mill Creek's website, which covered the budget, attending council meetings and listening to the Acting City Manager lay out what they have done and are doing tocontrol our city's financial situation; discussing this issue with others; I am extremely impressed with the dedication of all concerned to make sure our city is financially
secure. Iknow and stronelv support the city manager's and our city council's following sound fiscal policies: 1) For aleast the next six weeks to continue to have the city manager and his staff report at least twice a month, in an open forum, tothecity councilpersons what they have done over the past weeks and what they intend todo in the future to make sure the city does have a balanced budget. 2) Eliminatedtime HR Manager position 3) Do not currentlyfill 4 citystaff positions 4) Change fire dispatch services from SnoPAC to SnoCom 5) Extend equipment (vehicles etc.) replacement life-cycles 6) No incentive pay increases for 13supervisors. o Added tothese fiscal problem solving ideas, the city council should have a policy which excludes any councilperson from joining the State of Washington's Public Employees Retirement System (PERS). The city has to legally contribute to PERS and this takes away money our citycouldhave saved. o | would like for our city council members toconsider taking, for a year's period, a 25% reduction in pay. Sure these two suggestions will lead toonly asmall saving for our city and maybe they are symbolic gestures by our city leaders, but symbolic acts do matter, especially when these acts come from our elected officials. © Another way tohelp solidify our city's financial base is through the acquiring of grant money. But to receive agrant one has to submit awell written grant proposal. It takes training and mentorship todevelop aperson's ability to write several successful grants. I believe it would becost efficient for city to invest thetime and money to train staff members who are interested in iearning to write grants. It helps that acity councilperson has more than aworking knowledge about budgeting. To help me as a city councilperson Iwill draw from my budgetary background, which includes f^ the following: o During my tenure with the Washington State Department of Community Corrections Chuck Wright 1 Question 4 Part 2 and another supervisor was given the responsibility of developing our Northwest Regions 60 million dollar Community Corrections budget. As asupervisor (over aten year period) for the State of Washington Department of Community Corrections, and when Iwas the Interim Executive Director of aNon-Profit organization and as amanager of my own Mill Creek Small Business (The Wright Consultant) Inever ever ended a budget cycle that Iwas in the red! Iguess you can call me afiscal moderate. In fact, when Iwas responsible for my over amillion dollar DCC yearly budget Iwas NEVER over budget and Iwas very proud Iwas able to save thousands of dollars of taxpayers' money.
Question 4Part 3What are the highest priorities and/or issues you believe the city needs to address? How would you propose to address theseissues? Being aMill Creek Small Business owner (The Wright Consultant) Ioften think about how the City of Mill Creek and its small business can work together to draw more shoppers to our wonderful city. Iknow it is imperative for business and city staff to work together on this issue, with each entity working together to try to motivate shoppers to visit and spend, both our city ^ and our local business revenue will increase. One solution to help bring groups of people to our city is for our local government officials and our business leaders to come up with atheme, which would prompt not only our own citizens but groups from outlaying areas to make Mill Creek one of their destinations for ashopping excursion. What comes to mind when someone says: "I am going to Leavenworth,"? Of course, three answers are Oktoberfest, Christmas treelighting and shopping. What comes to mind when some say: "I am going to Wight's (nursery) in Lynnwood."? Most often than not, what comes to mind is spring gardening and their Christmas extravaganza. What comes tomind when someone brings up the Kentucky Derby? Of course, the answer is horse racing and women wearing their fashionable hats. What comes to mind when one talks about Mill Creek? Most often it is our beautiful Town Center. This is good, but Ibelieve we need more of acity image than our Town Center or our annual Street Fair. While Iwas attending New York University and living in Brooklyn Iwas taken back when on Easter Sunday television station reporters spent hours walking up and down Time Square talking with woman about their Easter Bonnets. There were literally thousands of men and ~} women walking down 5th Avenue showing off or admiring the women fashion statements. Chuck Wright Question 4 Part 3
It has been a dream of mine to see women and young girls walking the City of Mill Creek shoppingstreets intheir Easter Bonnets, "with all the frills upon" them, plus enjoying watching others enjoyingthe creativeness of the participants. Ibelievewomen's hat fashion is back,plus no other local city or town has such a people theme, so this affair will bring not onlyour local press but state press to our city to cover this unique event.
Now isthe righttime for both our Mill Creek Business Association and our city leadersto push for such an Easter Bonnet street fashion show. Ifwe do have such a fascinating event what will come to mind when one talks about Mill Creek it will be our beautiful Town Center and our Easter Bonnet event.
Now isthe righttimefor a Mill Creek Business Association andthe Mill Creek City Council to have a partnership retreat with the goal to develop a theme and an event, which will put Mill Creek on a shoppers list of places they must shop at. •:-i .'
CITY of ~52*fe*s3 MillCreek WASHINGTON
APPLICATION FOR INTERIM APPOINTMENT TO MILL CREEK CITY COUNCIL POSITION NUMBER 1
Applicant Information (Please type or print) Applicant Name: 6t?J^k/A\n ff, ^Jfh4fz^ Resident Address: /55T23 Z&rTh >&£ && M&UC&&&^ U>A
Phone: 4$&- 379-31?(? (home) &e>b-'-li*4-%9£? (work)
Years lived in the City: [0_ Registered Voter? YX N
Letter of Interest
Applicants must submit a letter of interest that describes the applicant's relevant qualifications to serve as councilmember and addresses the following questions:
1) What do you believe is the role and the most important responsibilities of a City Councilmember? 2) What strengths would you bring to the Council? 3) Describe your past and current community involvement (e.g. boards, commissions, city events, local community groups, civic organizations, youth organizations, etc.) and how this involvement has contributed to the community. 4) What are the three highest priorities and/or issues you believe the City needs to address? How would you propose to address these issues?
Please return this form and your letter of interest with attention to Kelly Chelin, City Clerk, at the Mill Creek City Hall (15728 Main Street, Mill Creek, WA 98012) by no later than 5:00 pm on Friday, October 26, 2012. Applications received after 5:00 pm on Friday, October 26 will not be considered.
An optional resume of no longer than 2 pages may be submitted with the application and letter of interest at the applicant's discretion.
Applicant interviews are currently scheduled to start at the regular council meeting on November 13, 2012, at 6:00 p.m. All applicants will be notified ifthat that schedule changes. Letter of Interest for the interim appointment to Mill creek city council position number 1. 1. What do you believe is the role and the most important responsibilities ofa City Councilmember? Ibelieve the role of a City Councilmember is to represent all oftheirconstituents of Mill Creek, interact with them to determine their needs consistent with the funds available, correlate these funded needs into a comprehensive plan and initiate laws and policies that reflect the citizens desires. Create guidelines to assist City Staff and give feedback and plan status to constituents. The most important responsibilities of a councilmember are to ensure plans are implemented as designed, stay in touch with all constituents todetermine relevancy of current laws and policies and plan for future growth and contingencies including funding toaccomplish the plans. Take action to balance the budget, prioritize projects and make the tough decisions necessary to meet the desired plan. Participate at 110%. 2. What strengthswould you bring to the Council? Strengths Iwould bring to the Council include budget management: alternative/out-of -the-boxthinking, collaborative questioning for group understanding, honesty, dignity and respect in personal dealings with council member, creative ideas, a good sense of humor, teambuilding with organizations in the community and participation at 110%. 3. Describe your past and current community involvement and how this involvement has contributed to the community. Ihave attended at most ofthe City Council meetingincluding a budgetretreat since May of this year. I've reviewed all the materials available to me and commented in private or in public tothe City Council or Staff to insure that the proposed 2013-2014 budget is as reasonable and effective in meeting the needs of the City. Iwas primarily interested in representing another pair of eyes for the citizens to make sure their tax dollars were appropriately spent. I -•=vP?t'tV--K- •.- I.• s'aL/s.s.,.:iti.•.
Page 2
have been involved in othercommunity activities in the past asoutlined in my application letter that have had a positive impact on the larger community.
4. What are the three highest priorities and/or issues you believe the City needs to address? How wouldyou propose to address these issues?
1. Provide options to preventpossible future budgetshortfalls. Explore proposed budgets with City Staff, identifying the high impact items and meetto discuss options to continue the current status of providing services that are showing rapidly increasing coststo the City. Review current cost causers, explore alternatives encouraging out-of-the-box thinking and zero in on the highest two or three ideas that have the most promise and price 1 them out for comparisonwith the current practice.
2. Reduce vacant commercial property/Increase revenues. Collaborate withthe business organizations and the real estate companies to assist in reducing thevacant business properties in the City. Not only would this increase revenues but no one likes to see vacant business propertiesas it detracts from positive vision ofthe community. Iwould also like to encourage the business organizations to survey the community to see what types of businesses they shop at outside of the City and what types of businesses they would like to see in Mill Creek. Then collaborate with businesses to actively recruit new commercial occupants to optimize the revenue producing opportunity we will have in filling up vacant commercial properties. Page 3
3. Increase transparency/visibility of Citv government. Explore the feasibility of televising City Council meetings. If it is successful, do the same for the Planning Commission. Have increased participation of the citizens with the City's operations and what it takes to keep Mill Creek running on adaily basis. Iwould have members ofall city organizations be atag-along for aday with different positions in the City and then have them give feedback tothe person they tagged, report back totheir organizations and place iton websites; also use students as tag-alongs as part of their civics class in addition to having them attend a City Council meeting. Review the possibility ofhaving acontest for high school students to be mayor for a day. •• . ' U-J-, Tol J r- •• .-o.l»i=r>^|j
c: nv o
WASH IN.CTON
APPLICATION FOR INTERIM APPOINTMENT TO MILL CREEK CITY COUNCIL POSITION NUMBER 1
(Please type or print) Applicant Name: Richard B. Austin .
Resident Address: 14105 - UthDr. S.E., Mill Creek, WA 98012 Phone: (425) 478-9877 (home) (425) 478-9877 (work)
Years lived in the City: _26_ Registered Voter? Y X N i ^"jg"".^ •••mmmm^^^i^Tr^;^:^. Applicants must submit a letter of interest that describes the applicant's relevant . qualifications to serve as councilmember and addresses the following questions;
1) What do. you believe is the role and the most important responsibilities of a City Councilmember? 2) What strengths would you bring to the Council? /... 3) Describe your past and current community involvement (e.g. boards, commissions, city events, local community groups, civic organizations, youth organizations, etc.). and how this involvement has contributed to the community. '"'.='." 4) What are the three highest priorities and/or issues you believe the City • needs to address? How would you propose to address these issues?
Please return this form and your letter of interest with attention to Kelly Chelin, City Clerk, at the Mill C.reek City Hall (15728 Main Street, Mill Creek, WA 980.12) by no later than 5:00 pm on Friday, October 26, 2012. Applications received after 5:00 pm on Friday, October 26 will not be considered.
An optional resume of no longer than 2 pages may be submitted with the application and letter of interest at the applicant's discretion.
Applicant interviews are currently scheduled to start at the regular council meeting on November 13, 2012, at. 6:00 p.m. All applicants will be notified ifthat that schedule changes. October 25,2012
Mill Creek City Council Mill Creek City Hall 15728 Main Street Mill Creek, WA 98012
Re: Letter ofInterest - Brady Austin
DearMayor Todd and Councilmembers: Please regard this as my letter ofinterest in being appointed to the vacant seat on the Mill Creek City Council.
I will first respond to the questions in theApplication. What do you believe is the role and the most important responsibilities of a City Council Member? My most important role as a City Council Member would be to represent the citizens of Mill Creek on all matters that come before the Council. In order to do so effectively, it would be my responsibility to keep myself fully informed on those matters, and to be fully prepared.and present at all Council meetings.
What strengths would you bring to the Council? First, my Business degree from the University of Washington provides me with a solid andrelevant educational background forservice onthe CityCouncil. Next, my retail experience in the local community and some of the neighboring communities gives me a boots on the ground view of local economic activity and how small businesses are affected by the local municipal governments. I find it easy to connect with people of all ages and walks of life, and I rarely meet anyone withwhom thatI don't have something in common. Most importantly I would bring a unique perspective to the council in that Mill Creek is my "home town". I grew up here, attended the local schools, and participated in the local youth programs, including Mill Creek Little League, Silver Lake Soccer and Mill Creek Parks andRecreation Basketball, initially as a player and lateras a referee. I have fished in Cherry Pond, gone sledding on the golf course and have ridden bikes on every trail in the City. As my home town, Mill Creek will always be special to me. Itis the place that all ofmy friends and I will always come back to. That is why I will always have a permanent stake in the future of our City, and an undeniable sense ofcommunity when it comes to Mill Creek. I do not believe that anyone with this degree ofconnection to our City has ever served on our City Council. Describe your past and current community involvement and how this involvement has contributed to the community. I just recently completed a three year term on the Mill Creek Park Board, where I was happyto be of service. Further, for the past four years I have organized and promoted the annual Crawl ofthe Mill™, a pub crawl that patronizes local businesses. The excess funds from this year's Crawl were given over to the Chicago Rush for the fund they established for Johnnie Kirton's daughter. Finally, and as many ofyou know, I ran for this very position in 2005, and received a respectable 1,000 + votes. Whether or not I am appointed to this interim position, I presently intend to run for a seat on the Council in 2013. What are the three highest priorities and/or issues that you believe the City needs to address? Howwouldyou propose to address these uses?
I willfirst identify the issues andthen thepriorities. Invariably the primary issues that are always facing the City Council involve service levels and whether they can or should be maintained, improved or reduced. That discussion willlikely give rise to thefollowing three issues:
Do we raise taxes?
Do we use existing reserves?
Do we cut expenses? As regards the 2013-2014 Budget, it appears that the above discussion will have largely been completed (at least for the time being) by the time of the appointment of the new Council Member. As for the three highest priorities that I would identify, they would be as follows: ^=%v
Public safety Maintenance ofexisting infrastructure
Economic development
As for how I would propose to address the issues facing the City Council, I would spend the next few months educating myself and being a careful listener. To this end, I have developed the following action plan that is designed to get me to the point of being an informed and effective member ofthe Council.
Specifically, ifappointed, my action plan for gettingup to speed is as follows:
A. Review the City Council meeting minutes for the entirety of2012; B. Meet separately with each CouncilMemberto obtain his or her perspective on the issues facing the Council; C. Meet with the City Manager to determine his perspective on this issues facing the City; and D. With the City Manager's permission, meet with each DepartmentHead to identify the significant issues facing his or her Department.
Finally, I would come to this position with no agenda ofmy own, no preconceptions, and beholdenno special interests. Again, my responsibility would be to representthe citizens of Mill Creek rather than to vote my own conscience on matters that come before the Council.
I am looking forward to the opportunity to discuss my interest in serving the citizens of Mill Creek with all ofyou on November 13th.
A copy ofmy resume is attached.
Very Truly Yours, _ , . >
Richard B. Austin
14105 11th Dr. S.E. Mill Creek, WA 98012 [email protected] (425) 478-9877
JP^ '•3&~*£~'" '' j.-/.: ;•>• r->-
Richard B. ("Brady") Austin ^% 14105-11thDr. SE Mill Creek, Washington 98012 Telephone: (425) 478-9877 E-mail: BAustinMC(g.gmail.com
Education:
• University ofWashington Seattle, Washington Degree: Bachelor ofArts, Business Administration (2008) Major: Marketing Honors and Awards: Dean's List
• Henry M. Jackson High School Mill Creek, Washington
Work Experience:
o Savvy Mattress Outlet (2011 topresent)
• Professional Poker Player (2008 to present)
Community Involvement: • Organizer and Promoter, annual Crawl ofthe Mill™ (2009-2012) • Board Member, Mill Creek Parks and Recreation Board (2009-2012)
a Candidatefor Mill Creek City Council (2005)
Memberships:
• Sigma PhiEpsilon Fraternity
Interests:
• Sports, golf, travel andpolitics
References:
o Available upon request October 24,2012 Application Letter for the Vacant Council Position Number 1on the City Council, City of Mill Creek,
WA This application letter outlines the experience that I believe adds value in having me as the replacement for Terry Ryan's Position Number 1on the Mill Creek City Council. Ibelieve an important requirement for apositive City Councilmember's position is agenuine love and appreciation for the community itself. My wife and Ihave called Mill Creek "home" for ten years. I've attended numerous City Council meetings as a concerned resident interested in the current budget shortfall and have served two years as president of the Parkside Homeowners Association. The "character" of Mill Creek is one of its best assets and is reflected in the new strategic plan. Not only does it draw people to settle in Mill Creek but it is attractive as aplace to shop and attend civic events. In my previous city council experience, I found that other cities had no "vision" or comprehensive plan and they suffered in their attempts to establish aviable downtown or commercial center like we have in the Town Center. But growth has not come without challenges. Ibelieve my past experience has prepared me to address current strategic plan issues: the need for balancing 0^ appropriate growth against the need to maximize the revenues from that growth, and providing the * same or better quality services for the citizens versus rising costs of providing those services. The goal to increase revenues through commercial additions needs to be integrated with the goal to maintain the character ofthe City. My background consists principally of business management in three distinct areas: first, in the private sector working for USWEST in avariety of positions at director level, second, in the non-profit sector working for Children's Home Society of Washington as the Director of Corporate Development and fund raising, and finally in the public sector working as the Manager of Customer Services for Tacoma Public Utilities. Iwas also active onthe following boards ofdirectors: © Children's Home Society ofWashington - member &real estate committee • Pacific Northwest Yokefellows - Chairman of the Board - Assisting in the rehabilitation of ex prisoners » The Compassionate Friends - member &President of the National Association, Chicago, III - a self-help group for the positive resolution of grief for parents who have lost children Past experience has taught me is that teamwork, collaboration, honesty in dealing with others, setting expectations and the willingness to explore innovative ideas apply in any organizational situation. I'm ready to start using these skills for the advancement of the vision of Mill Creek.
Thank you for your consideration MillCreek W ASHINGTON
APPLICATION FOR INTERIM APPOINTMENT TO MILL CREEK CITY COUNCIL POSITION NUMBER 1
licant Information (Please type or print) Applicant Name: /flr./y/lfl D 'vS&rfcJe)
Resident Address:: ;ralb~£S0I (work) Years lived in the City: (y Registered Voter? YXN
Applicants must submit a letter of interest that describes the applicant's relevant qualifications to serve as councilmember and addresses the following questions:
1) What do you believe is the role and the most important responsibilities ofa City Councilmember? 2) What strengths would you bring to the Council? 3) Describe your past and current community involvement (e.g. boards, commissions, city events, local community groups, civic organizations, youth organizations, etc.) and how this involvement has contributed to the community. 4) What are the three highest priorities and/or issues you believe the City needs to address? How would you propose to address these issues?
Please return this form and your letterof interestwith attention to Kelly Chelin, City Clerk, at the Mill Creek City Hall (15728 Main Street, Mill Creek, WA 98012) by no later than 5:00 pm on Friday, October 26, 2012. Applications received after 5:00 pm on Friday, October 26 will not be considered. An optional resume ofno longer than 2 pages may be submitted with the application and letter of interest at the applicant's discretion. Applicant interviews are currently scheduled to start at the regular council meeting on November 13, 2012, at 6:00 p.m. All applicants will be notified if that that schedule changes. October 20, 2012
Ms. Kelly Chelin, City Clerk
City of Mill Creek
Mill Creek, WA 98012
RE: Application and Letter of Interest; Appointment to Mill Creek City Council Position Number 1
Ms. Chelin; Iam pleased and honored to submit the following information related to this position. I am excited about the opportunity to serve my community and look forward to the interview on November 13th. Question #1; What do you believe is the role and most important responsibilities of a City Councilmember? I believe the most important role of a Councilmember is to be fully engaged in the community and listen to the constituency. It is vital to build relationships with all of the community and respect all of the opinions offered. I also believe it is very important to create a clear vision for the community to allow everyone to have a voice and get involved. Question #2; What strengths would you bring to the Council? I have invested over 30 years working in the public sector and clearly understand how to navigate the complicated aspects of bureaucracy. I have also worked for 10 years in the private sector and developed an entrepreneurial mindset which is a great balance to my publicsector experience and thinking. I have been successful leading numerous big projects to their completion. I am a "big picture" leader and have skills in creating and executing collaborative.partnerships, As a community leader, Itake great pride in my ^ leadership skills that created measurable performance and outcomes. Finally, I have a community oriented historyand skill set that will enable me. to be fully engaged in this community's priorities. Question #3; Describe your past and current community involvement and how this involvement has contributed to the community. Throughout my career, in both the public and private sectors, I have been in positions of leadership. Iwas President of the Florida Recreation and Parks Association (1500 members) and served on the Board of Directors for 5 years. Iam currently the President ofthe Lynnwood Parks and Recreation Foundation which has raised over $40,000 for community scholarships the past three years. Icurrently serve on the Mill Creek Parks and Recreation Advisory Board. Over the past thirty years, I have served on numerous task forces, committees and civicorganizations helping each with their goals and ^% objectives. My involvement in each of these opportunities strengthened my leadership skills and allowed me to learn more about collaboration and consensus building. These skills are essential in serving any board, commission or council. Question #4 What are the three highest priorities and/or issues you believe the City needs to address? How would you propose to address these issues? I believe the most significant issue facing the city is its fiscal condition. With the economic downturn, resources have been seriously challenged, and there is no doubt in my mind we are in a state of transformation. We are literally changing from within, and will need leadership to establish community priorities. I have been fully engaged in the creation of priorities of government (POG) and believe this process would be an important idea for the cityto evaluate. With this process, which includes public .. involvement, Council should be able to dedicate the city's resources by the. creation of a clear set of priorities. Ialso believe the city needs to continue its efforts to leverage its existing resources through other means such as grants. The leadership ofthe city will need to dedicate staff resources to allow this to occur. There are significant resources available for the city to access, and this should become a higher priority. The second issue I believe has value is to evaluate the methods the city uses to communicate information to its residents. With the technology now available, there is an opportunity to invest resources to provide information in much more efficient and timely manner. I have experience creating new electronic methods of delivering information, and strongly suggest the city investigate this opportunity. Every city department would benefit from this technology, and our citizens would receive information on city business very efficiently and effectively. v Finally, Ibelieve the city needs to continue to evaluate its policies and laws related to establishing a vibrant business community/environment. We want to be among the first places businesses think aboutexpanding, relocating or starting. Ibelieve council has a strong role in making planning and zoning decisions to supportour business community. From my perspective, businesses today are in the driver's seat when considering their location. We need a community where a potential business will thrive and enjoy the otherquality of life amenities Mill Creek has created. I believe Council must clearly work closely with its professional staff to establish a respectful and professional work relationship/environment. In closing, Ifully appreciate the opportunity to be considered for this opportunity. Ilook forward to meeting the other councilmembers and staff involved in this process.
Thank you.
/0^£>VX LYNN D. S0RDEL 15229229 3rd Dr SE, Mill Creek, WA 9801298( ^^% (407) [email protected]
EXPERIENCE City of Bellingham, Bellingham, Washington Recreation Supervisor, 1973 -1975
Park District of Oak Park, Oak Park, Illinois Assistant Director, 1975 -1979
City of Largo, Largo, Florida Director ofParks & Recreation, 1979 -1988
Orange County, Florida, Orlando, Florida Director ofParks & Recreation, 1988 -1997
Team Classic Golf Services, Orlando, Florida Director ofHuman Resources, 1997 -1998 Director ofSales & Marketing, 1998 - 2000
ChampionsGate Golf Resort, Orlando, Florida Director ofSales and Marketing, 2000 - 2006
City of Lynnwood,Washington, Lynnwood, Washington Director ofParks & Recreation, 2006 - Present
EDUCATION Western Illinois University, Macomb, Illinois Master of Science, Leisure Services Administration, 1984
Western Washington University, Bellingham, Washington Bachelor ofScience, Parks &Recreation Administration, 1975
Western Illinois university, Macomb, Illinois Bachelor ofArts, Geography and Regional Planning, 1973
HONORS & ACHIEVEMENTS Leadership Orlando Chairman, 1991
Florida Parks & Recreation Association President, 1992-1993
Metro-Orlando Softball Association President, 1994-1995
Lynnwood Parks & Recreation Foundation President, 2006-Present ]^ | CITY COUNCIL MINUTES CITY OF October 16, 2012 MillCreek WASHINGTON 15728 Main Street, Mill Creek, WA 98012 # (425) 745-1891
Mike Todd, Mayor Kathy Nielsen, Mayor Pro Tern Donna Michelson Bart Masterson Mark Harmsworth Mark Bond (Absent)
October 16,2012 Special City Council Meeting 5:00 p.m.
CALL TO ORDER MayorTodd called the meeting to order at 5:00 p.m.
FLAG SALUTE Flag Salute was conducted.
ROLL CALL Roll was called by the City Clerk withall Councilmembers present except Councilmember Bond.
Mayor Toddstatedthat Councilmember Bondwas out of town.
MOTION: Councilmember Michelson made a motion to excuse Councilmember Bond, Mayor ProTem Nielsen seconded the motion. The motion passed unanimously.
RECESS TO EXECUTIVE SESSION: (Confidential Session ofthe Council) Review Qualifications of Applicant for Public Employment (RCW 42.30.110(U(gV) The meeting recessed to executive session atapproximately 5:02 p.m. Mayor Todd announced that the session was expected to last until 8:30 p.m. In addition to Council, Dennis and Marissa Karras of Karras Consulting participated inthe session. The City Manager Candidates also individually attended the session for their interviews.
At 8:30 p.m., by unanimous consent, theMayor extended theexecutive session to 8:45 p.m.
At 8:45 p.m., by unanimous consent, the Mayor extended the executive session to 9:00 p.m.
RECONVENE TO REGULAR SESSION: The meeting reconvenedto regular session at 9:00 p.m.
MOTION: Councilmember Michelson made a motion to extend the meeting to 9:10 p.m., Mayor Pro Tem Nielsen seconded themotion. The motion passed unanimously. Council Meeting Minutes October 16,2012 Page 2
STUDY SESSION: ,,,„,! Pi/W/c tois/new fc conducted at astudy session. Citizens are welcome and encouraged to attend study sessions, but participation by citizens shall be permitted only upon the consensus ofamajority ofthe Councilmembers present. Support Letter for Race to the Top "Bedrock for Success" Grant Application (Mike Todd, Mayor)
Thefollowing information was contained in the agenda summary: The Everett School District is applying for alarge grant from the US Department of Education to improve preschool through third grade education within the District. They have asked the City of Mill Creek to provide aletter of support to be included in the grant application. Although not a requirement of the grant application process, letters of support from the impacted communities will be looked upon favorably by those reviewing the grant.
MayorDiscussion.Todd stated that the school district has asked for the Mayor to provide., a.letter^ ofr support.rA.for their Race to the Top grant request. As is custom, when the City sends aletter of support on City letterhead the Council needs to concur that aletter can be provided. Councilmember Harmsworth asked if there was any financial commitment by the City. Mayor Todd 1 repliedthat there was not. Councilmember Harmsworth asked how the grant will be used. Mayor Todd answered that it fa for $10M over 4years, and will be used to help fund preschool through third grade programs that the district is putting in place to make sure students get agood start.
Ar""TTON TTE1VIS* Authorize the Mav^ tn Sion the Letter in Snppnrt of the Race to the Top "Bedrock for Success- Grant Application (Mike Todd, Mayor) MOTION- Councilmember Masterson made amotion to authorize the Mayor to sign the letter as presented in the packet, Mayor Pro Tem Nielsen seconded the motion. The motion passed unanimously.
TheADJOURNMENTMayor announced that since there was no further business, and. seeing. no objection,K-^™ *i,»the meeting was adjourned byunanimous consent.
The meeting was adjourned at 9:02 p.m.
Mike Todd, Mayor
Kelly M. Chelin, City Clerk l^-_ CITY COUNCIL MINUTES CITY OF October 23, 2012 MillCreek Washington 15728 Main Street, Mill Creek, WA 98012 # (425) 745-1891
Mike Todd, Mayor KathyNielsen, MayorPro Tem Donna Michelson (Absent) Bart Masterson Mark Harmsworth Mark Bond
October 23,2012 Regular City Council Meeting 6:00 p.m.
CALL TO ORDER Mayor Todd called the meeting to order at6:00 p.m.
FLAG SALUTE FlagSalute was conducted.
ROLL CALL ' Roll was called by the City Clerk with all Councilmembers present except Councilmember Michelson. Mayor Todd noted that Councilmember Michelson is on vacation. MOTION: Councilmember Masterson made amotion to excuse Councilmember Michelson, Mayor Pro Tem Nielsen seconded the motion. The motion passed unanimously.
AUDIENCE COMMUNICATION Linda Knox Columbia Funding Mortgage Ms Knox stated that she lives in the Lakes. She spoke about the City's Ordinance #2008-681 that requires Town Center businesses to be in good standing with the Town Center Business Association before they are approved for aCity business license. She submitted 25 signatures from Town Center businesses supporting this ordinance.
STUDY SESSION J . „ , Public business is conducted at astudy session. Citizens are welcome and encouraged to attend study sessions, but participation by citizens shall be permitted only upon the consensus ofamajority ofthe Councilmembers present.
Mill Creek Town Center Business AssociationRequest (Tom Gathmann, Acting City Manager)
Thp. following agendasummary information was presented: In May of this year Linda Knox, President of the Mill Creek Town Center Business Association Council Meeting Minutes October 23,2012 addressed the Council on a request for City sponsorship ofseveral events planned for 2012 within the Town Center. The request included $1000 for Treats on Main Street, $1,000 for the Summer Concert Series inthe Forum, $500 for the inaugural Art Walk co-hosted with the City's Art and Beautification Board, and $2,000 for the Santa Parade. At that meeting the Council approved the first three requests, but requested additional information on the Santa Parade request. After several meetings with Rotary representatives and additional discussions with Town Center Board members and business owners, the request is now focused on an event entitled "Santa's Coming to Town" that will take place immediately following the Santa Parade. The Parade itself will be held by Rotary, and Council authorized a contribution of $750to that eventat the September 25, 2012 Council meeting to cover police traffic control costs. In summary, the total anticipated costs are about $14,000 with $11,000 coming from sponsorships (other than the City) or in-kind services, $2,000 from the City and the remaining $1,000 from other sources. TheCity contribution would cover the following costs: • $450 for equipment rental out ofanestimated rental cost of$955 • $200 forbanner updates/replacement out ofa estimated cost of $600 • $450 for advertising andevent posters outof a $4,095 estimated cost • $300 for live reindeer out ofa total cost of $800 • $300 for a big band/jazz bandoutof a costof $800 • $100 for donations to the Jackson HS choir and band booster booster club • $200 for the "Stilt Man" out ofa $450 cost 1
Discussion. Council and staffdiscussed the request. The Council discussed having a policy for sponsorships in the future to make it fair to all organizations.
MOTION: Councilmember Harmsworth made a motion to approve the $2,000 request from the Council Contingency Fund anda contract bewritten up, Councilmember Masterson seconded the motion. The motion passed unanimously.
2013-2014 Budget: Public Works. Annex. Executive and Recreation (Tom Gathmann, Acting City Manager)
The following agenda summary information was presented: This is the fourth presentation to Council on the proposed 2013-2014 budget. This will conclude scheduled presentations on individual departments and operational funds. Future presentations will cover capital funds and miscellaneous minor funds. This session will focus on the Public Works, Executive, and Parks and Recreation budgets.
Discussion. Council reviewed the budget for each ofthe departments and engaged ina discussion with staff. /^g\ Indigent Defense Services (Shane Moloney, City Attorney) Council Meeting Minutes October 23,2012 Page 3
Thefollowing agenda summary information was presented: The City is required by statute and the state and federal constitutions to provide an attorney for individuals unable to afford legal representation when charged with acriminal misdemeanor or gross misdemeanor filed by the City of Mill Creek. The law firm of Feldman and Lee has been the City's contract public defense firm since 1998. The firm has approximately 7attorneys dedicated primarily to providing public defense work. The most recent contract with Feldman and Lee commenced in July 2009 and was to continue through May 2012. The firm has provided competent representation for indigent criminal defendants and the City wishes to continue its relationship with the firm. Accordingly, the parties have agreed to extend the terms of the July 2009 contract while negotiating a new contract. Since the last contract with Feldman and Lee was negotiated, there has been increasing scrutiny over how public defense services are provided in this state. Two Washington cities are being sued in federal court by the ACLU and the some of the cities' public defense clients alleging failures on the part of the cities to impose reasonable caseload limits on attorneys, to monitor the public defense system, and to provide adequate funding to provide indigent persons with meaningful assistance ot legal council. Chapter 10 101 RCW establishes arequirement that cities impose public defense standards, including P case load limits, on public defenders and recommends such standards be consistent with model standards developed by the Washington State Bar Association. The July 2009 contract generally required all legal services be performed in accordance with the professional and ethical standards of the Washington State Bar Association. However, it did not include any case load standard or other specific standards. On June 15 2012, the Washington State Supreme Court approved acourt rule that requires all attorneys providing public defense services to abide by and certify compliance with mandatory service level standards. The most significant requirement of the new rule is that starting on September 1 2013, all public defenders will have to certify to the courts that they comply with case load limits of no greater than 400 cases based upon awork load dedicated solely to representation of appointed publicise clients. The maximum of 400 cases has to be reduced by any work or time the attorney spends on cases that are not appointed public defense cases. This includes some of the work Feldman and Lee attorneys provide to the City that do not count as work on an assigned case. ^ex™e, the firm is required to provide advice to non-appointed defendants who are detained for investigation purposes (such as DUI defendants) and defendants who appear without an attorney at arraigrLentsanlwhile in custody ofthe Snohomish County Jail. ^^ma^*^^ suchlTtters must offset the number of cases the attorney can be assigned to work o. As ai^ case load limit of 400 cases will mean that the attorneys providing services to the City will be limited to accepting less than 400 appointed cases, unless Feldman and Lee uses other attorneys to provide the ancillary services required bythecontract. The number of Mill Creek cases appointed to Feldman and Lee this year is on track to be around 330. The ^handled 325 cases for the City in 2011 and 351 in 2010. U^w^^ Court case load limitations as well as the model standards developed by the^f^.^" Association, these case loads result in Feldman and Lee being forced to dedicate afull time attorney to focus almost exclusively on Mill Creek defendants. Council Meeting Minutes October 23, 2012
Page 4 /*'^k
Staff is currently working with our contract prosecutor to implement adiversion program for defendants without significant criminal histories who are charged with the crime ofdriving with a license that has been suspended due to unpaid traffic tickets. That program is expected to bring the number of cases assigned to the public defender to less than 300. The proposed contract was developed to be consistent with the applicable Washington State Supreme Court rules, Chapter 10.101 RCW, and the Washington State Bar Association model rules. The standards, which will substantially increase Feldman and Lee's cost to represent indigent defendants, will be effective upon execution ofthe contract. However, the City has negotiated with Feldman and Lee to maintain its current rates for thenext8 months while the firm implements thenewly required administrative requirements ofthe contract/court rules. Accordingly, the contract contemplates payments of$5500 per month for services rendered through June 2013. Starting in July 2013, the City will pay Feldman and Lee $8,750 per month for its services. Because its attorneys are generally limited to accepting no more than 400 cases (assuming that is the only legal and/or non-legal work the attorneys perform), the City has agreed to pay Feldman and Lee aflat fee of$400 for each case exceeding 300 cases in a given year. The monthly fee is discounted from by approximately one quarter ofthe rate Feldman and Lee would charge ifitwere to dedicate afull time attorney only to Mill Creek. The rate is designed to cover the salary, taxes, and benefits attributable to athree quarter time, plus aproportionate share ofthe firm's costs for administrative staff, office and meeting space, supplies, legal research, other operational overhead, training, bar dues, and profits for the firm. To put those numbers into context, the 400 case load limit effectively assumes that attorneys should spend an.average of5hours per assigned case (assuming a2000 hour work year). IfFeldman and Lee were to be assigned 400 cases for the City, its average compensation under the negotiated contract would be $362.50 per case and a$72.50 billable hour rate to cover the firms staffing costs, administrative costs, and profits. The effective rate is actually lower when taking into consideration that the firm is required to provide the City with services outside offormally appointed cases and such services are required by the contract to offset the maximum number ofcases the attorney may be assigned. Civil attorneys in private firms generally charge between $200 and $400 dollars per hour. Private criminal defense attorneys generally charge between $1000 and $5000 up front as aretainer to represent acriminal defendant ina single case. In conclusion, although negotiated rates that are to begin in July 2013 are asignificant increase from what the City has paid in years past, the negotiated contract provides fair but not overpriced compensation to Feldman and Lee in light of the additional contractual terms and court imposed rules to which the firm will have to abide. The contract ultimately serves the purpose of protecting the civil rights ofindigent defendants in Mill Creek while protecting the City from claims relating to its obligations to provide defense services to such individuals. /^^^ Discussion. Council discussed the agreement. The agreement will be voted on during the action items later in the evening. Council Meeting Minutes October 23,2012 jp^. Page 5
^solution Authorizing the City Manager tn Execute WCIA Funded Settlement Agreements (Shane Moloney, City Attorney) The following agenda summary information was presented: The City ofMill Creek is amember ofthe Washington Cities Insurance Authority (WCIA), which provides the City's risk pool insurance coverage. WCIA covers the City against awide range of nsks and claims. When claims are made against the City, the WCIA collaborates with the City Attorney to defend against the claims. The WCIA provides ahigh level of service and defense to the City and recognizes the importance of defending against claims that lack merit. However, when the WCIA authorizes asettlement with payment from WCIA funds, the City is generally bound to settle the claims for the amount negotiated by the WCIA or it will risk losing coverage from the WCIA. When asettlement opportunity arises, time is often of the essence to finalize asettlement agreement without the parties incurring any further expenses. Accordingly, it is often impractical to individually authorize settlement agreements in City Council meetings and waiting to do so could potentially hinder successful settlement opportunities. MICC 208.140 provides broad authority for the City Manager to execute contracts that are consistent with the City's budget and do not exceed $50,000. It further recognizes the City Manager sauthority to execute contracts as otherwise authorized by city council-approved ordinances, resolutions or policies. AWCIA funded settlement agreement arguably falls within the existing authority of MCMC 2Z08emit•140 Howeverle3toAttorneyavoid anyrecommendsdoubt regardingthe CitytheCouncilCity Manager'sadopt Resolutio»authority20£^J^»to execute settlement thelongCityS ManagerWCIAtohasexecuteagreedanyto paysettlementthe City'sagreementfinancialinobligationsaform approvedthat arebycreatedthe CitybyAttorneythe settlementso agreement. cSiscussed the resolution. The resolution will be voted on during the action items later in the evening.
CONSENTAppeal nf AGENDAChecks #49^6 through #49130 in the Amount of**nuiw)*$766 545 28. (Audit Committee: Councilmember Masterson and Councilmember Bond) Payroll and Ber^t ACH Payments in the Amount of$253,742.50. (Audit Committee: Councilmember Masterson and Councilmember Bond) Pillar Citv Council Meeting Minutes of September 25,2012 Repiilar Citv Council Meeting Minutes of October 2, 2012 Council Meeting Minutes October 23, 2012 Page 6
Regular Citv Council Meeting Minutes ofOctober 9.2012
MOTION: Mayor Pro Tem Nielsen made a motion to approve the consent agenda, Councilmember Masterson seconded the motion. The motion passed unanimously.
ACTION ITEMS Appoint Members to the Park and Recreation Board (Council Interview Committee)
MOTION: Mayor Pro Tem Nielsen made a motion to appoint Brett Nagle and Gordon Keene to the Park and Recreation Board with terms expiring October 31,2015 and Jim Erlewine and David Chapin to the Park and Recreation Board with terms expiring October 31,2013, Councilmember Bond seconded the motion. The motion passed unanimously.
Authorize the Citv Manager to Execute the Agreement for Legal Representation ofIndigent Defendants with Feldman and Lee. P.S. (Shane Moloney, CityAttorney)
MOTION: Mayor Pro Tem Nielsen made a motion to authorize the City Manager to execute the agreement for legal representation ofindigent defendants with Feldman and Lee, P.S., Councilmember Masterson seconded the motion. The motion passed unanimously.
Resolution Authorizing the Citv Manager to Execute WCIA Funded Settlement Agreements (If adopted, would take Resolution #2012-493) (Shane Moloney, CityAttorney)
MOTION: Mayor Pro Tem Nielsen made a motion to approve Resolution #2012-493, Authorizing the City Manager to Execute WCIA Funded Settlement Agreements, Councilmember Harmsworth seconded the motion. The motion passed unanimously.
REPORTS Mayor Todd gave a report on the RFA meeting.
Councilmember Masterson also commented on the RFA meeting and the draft plan.
Mayor Todd reported ona letter hereceived from Commander Rider with the North Sound Metro Swat Team. Commander Riderhas requested to talktothe Council about joiningthe Regional Swat Team.
Councilmember Harmsworth reported that he will be unable to attendthe SCTmeeting.
Acting City Manager Gathmann discussed the process for the City Manager Candidate Reception. Council Meeting Minutes October 23,2012 Page 7
The final City Manager interviews are scheduled for November 1, 2012. The interviews for the Council vacancy are scheduled for theNovember 13,2012 Council meeting.
Finance DirectorManuelreportedthat the financial reportis in the packet.
Community Development Director Rogers reported that staff isworking onthe sign code updates. Also, the Cityreceived an awardfor the workon the strategic plan.
Acting Public Works Director Anderson reported onthe Veterans Day event onNovember 11,2012 at noon.
Police ChiefCrannell reported on the status of theNew World project.
AUDIENCE COMMUNICATION Bill Schatz 15523 29th Avenue Mill Creek, Washington 98012
Mr. Schatzaskedsome questions aboutthe budgetand the RFA. s0^\ RECESS TO EXECUTIVE SESSION: (Confidential Session ofthe Council) The meeting recessed to executive session at 8:07 p.m. to discuss Litigation or Potential Litigation per RCW 42.30.110(i) and Review Qualifications ofApplicant for Public Employment per RCW 42.30.110(l)(g). The session isexpected to last approximately 30 minutes. The Council may take actionafterthe session. In additionto the Council, Acting CityManager Gathmann, CityAttorney Moloney and Dennis and Marissa Karras from Karras Consulting were inattendance. At 8:40 p.m., without objection, Mayor Todd announced the executive session would be extended to 9:00 p.m. At 9:00 p.m., without objection, Mayor Todd announced the executive session would be extended to 9:15 p.m. At9:12 p.m., without objection, Mayor Todd announced the executive session would be extended to 9:30 p.m.
RECONVENE TO REGULAR SESSION Themeeting reconvened to regular session at 9:30 p.m. The Council discussed the City Manager selection process and announced the two names ofthe finalists. The finalists are Ken Armstrongand Chris Wierzbicki. MOTION: Mayor Pro Tem Nielsen made amotion to extend the meeting to 9:45 p.m., Councilmember Harmsworth seconded the motion. The motion passed unanimously. Council Meeting Minutes October 23, 2012 Page 8
MOTION: Councilmember Harmsworth made amotion to extend the meeting to 10:00 p.m., Mayor Pro Tem Nielsen seconded the motion. The motion passed unanimously.
ADJOURNMENT MOTION: Councilmember Masterson made a motion to adjourn the meeting, Mayor Pro Tem Nielsen seconded the motion. The motion passed unanimously.
The meetingwas adjourned at 9:50 p.m.
Mike Todd, Mayor
Kelly M. Chelin, City Clerk £ ^-A.>—. CITY COUNCIL MINUTES CITY OF November 1, 2012 MillCreek WASHING TUN 15728 Main Street, Mill Creek,WA 98012 # (425) 745-1891
Mike Todd, Mayor Kathy Nielsen, Mayor ProTem Donna Michelson Bart Masterson Mark Harmsworth Mark Bond (Absent)
November 1,2012 SpecialCity CouncilMeeting 5:00 p.m.
CALL TO ORDER Mayor Todd called the meeting toorder at 5:00 p.m.
FLAG SALUTE Flag Salute was conducted.
ROLL CALL ^ M , _ . Roll was called by the City Clerk with all Councilmembers present except Councilmember Bond. Mayor Todd stated that Councilmember Bond has awork conflict. MOTION: Councilmember Harmsworth made amotion to excuse Councilmember Bond, Councilmember Masterson seconded the motion. The motion passed unanimously.
RECESS TO EXECUTIVE SESSION: (Confidential Session ofthe Council) Review Qualifications ofApplicant for Public. P.mnlovment (RCW 42.30.110(1)(R)) The meeting recessed to executive session at approximately 5:03 p.m. Mayor Todd stated that the executive session is expected to last 3hours until 8:00 p.m. The Council may or may not take action. In addition to Council, Dennis and Marissa Karras of Karras Consulting participated in the session. The management team and later the two City Manager Candidates also individually attended the session for their interviews. At 8:00 p.m., without objection, the Mayor extended the executive session to 8:45 p.m. At 8:45 p.m., without objection, the Mayor extended the executive session to 9:00 p.m.
RECONVENE TO REGULAR SESSION: The meeting reconvened to regular session at 9:00 p.m.
The Council discussed the City Manager selection process. Council Meeting Minutes November 1,2012 Page 2
MOTION: Councilmember Harmsworth made amotion to extend the meeting to 9:15 p.m., Councilmember Michelson seconded the motion. The motion passed unanimously.
ADJOURNMENT MOTION: Councilmember Masterson made amotion to adjourn the meeting, Mayor Pro Tem Nielsen seconded the motion. The motion passed unanimously.
Themeeting was adjourned at 9:12 p.m.
Mike Todd, Mayor
Kelly M. Chelin, City Clerk
'^ftv ill- „ PARKS & RECREATION BOARD MillCreek WASHINGTON
October 3, 2012 5:00 p.m.
I. CALL TO ORDER:
II. MINUTES:
A. Approval of September 5, 2012 Minutes
III. REPORTS:
A. Youth Advisory Board Representative's Report
IV. NEW BUSINESS:
A. Tambark Creek Park Update - Chair Keene
V. SUPERVISOR'S REPORT:
A. Trunk or Treat Event B. MCSP Repairs C. Budget D. Board and Commission Volunteer Appreciation Luncheon
VI. FOR THE GOOD OF THE ORDER:
VII. ADJOURN:
ATTACHMENTS
September 5, 2012 Minutes
We are trying to make ourpublic meetings accessible toall members ofthepublic. Ifyou needspecial accommodations, please call City Hall three days prior to this meeting. CITY OF MILL CREEK _ PARKS AND RECREATION ADVISORY BOARD MEETING 1 October 3,2012
Members Present: Gordon Keene, Chair Kim Cortright, Vice Chair Richard Austin (absent) Vincent Cavaleri (absent) Gary Harrison Lynn Sordel KathyNielsen, Council Representative Karim Jooma, Youth Advisory Board Representative (absent)
Staff Present: Pam Olson, Recreation Supervisor Sherrie Ringstad, Planning Specialist
I. CALL TO ORDER
Chair Keene called the October 3,2012 meeting to order at 5:00 p.m.
II. ROLL CALL
All members were in attendance except as noted above. 1
III. MINUTES
MOTION: Member Sordel moved to approve the September 5,2012 minutes as presented,seconded by Member Harrison. The motion passed unanimously.
TV. REPORTS:
Youth Advisory Board CYAB") Representative's Report No report
V. NEW BUSINESS:
Tambark Creek Community Park Update Chair Keene stated that he and Recreation Supervisor Pam Olson visited the TambarkCreek Community Park construction site. He distributed several photos to the Board for review. Chair Keene noted that some ofthe playground equipment has already been installed, and grading hasstarted onthetrails. He saidthat they also drove around to the backentrance off Sunsetandhe wasvery surprised by the extent of residential development that is taking place in that area. Chair Keene noted that the anticipated opening date for the park ofApril ismore ^^ likely to be June. Hewillgoback to thepark for anupdate in January andbring more pictures back for the Board. Parks and Recreation Board Minutes October 3,2012 Page 2
VI. SUPERVISOR'S REPORT:
Trunk or Treat Planning Specialist Sherrie Ringstad updated the Boardon plansfor this years' Trunk or Treat event. She stated that the hotdog vendor has elected not to return thisyear, so Frankie's Pizza, who has been a special event sponsor for several years, was invited to have a booth and they will be selling pizza slices. Other sponsors participating are TopPotDoughnuts andStarbucks, who willbe decorating a carthis year. As Recreation Supervisor Olson stated lastmonth, FredMeyerswill be donating threepallets of candy.
Mill Creek Sports Park Repairs Ms. Ringstad reported that the Public Works Department plans toreplace home plate. She noted that the replacement isbecause ofregular wear and tear, and not vandalism.
2013/2014 Budget Ms. Ringstad explained that even with anincrease in program fees and an increase in field rental and lightfees for the Sports Park,the projected cost recovery is at approximately 90 percent. This will require a subsidy from the General Fund or staff cuts, which would be likelyto eliminate the Youth Advisory Boardand a majority if not all of the special events.
Several Board Members expressed their support forthe Parks andRecreation programs, the special events and the Youth Board, stating that they all add tothe quality oflife inour community. Member Sordel volunteered tospeak on behalf oftheBoard expressing their support to the City Council when therecreation budget is presented.
Board and Commission Volunteer Appreciation Luncheon Ms. Ringstad reminded theBoard Members that theannual Board and Commission Volunteer Appreciation luncheon is scheduled for Wednesday, October 10th. It will begin at noon is being held intheLarge Community Room in the Annex Building.
VII. FOR THE GOOD OF THE ORDER
Mayor Pro TemNielsen reported thatthe City Council met withthe Everett School District during a recent Study Session to discuss howtheCityandthe SchoolDistrictcan work together. Thetwo groups will be continuing discussions onissues suchasjointuseofthefields and the food bank. Ms. Nielsen noted that JpN field improvements would bepartof a larger School District Bond. Member Harrison recommendedthat the Boardconsiderparticipating as a phone volunteer when the bond goes to a vote. Parks and Recreation Board Minutes October 3,2012 Page 3
Community Development Director Tom Rogers advised the Board that a Veterans Celebration is being held onSunday, November 11,2012,and encouraged the Board to attend. Mayor Pro Tem Nielsen suggested that the City Public Works staffmight be able to use volunteers to help withset-up.
VIII. ADJOURN
MOTION: Vice Chair Cortright moved to adjourn the meeting at 5:50 p.m., seconded by Member Sordel. The motion passed unanimously.
/^^S\
'^^fK PARKS & RECREATION BOARD MillCreek WASHINGTON
September 5, 2012 5:00 p.m.
I. CALL TO ORDER:
II. MINUTES:
A. Approval of July 11,2012 Minutes
III. REPORTS:
A. Youth Advisory Board Representative's Report
IV. NEW BUSINESS: A. Proposed Amendments to the Mill Creek Sports Park Field Rental Policy
V. SUPERVISOR'S REPORT:
A. Kids Fun Run B. Board Bash C. Fall Registration D. Board Terms Expiring
VI. FOR THE GOOD OF THE ORDER:
VII. ADJOURN:
ATTACHMENTS
July 11, 2012 Minutes
We are trying to make our public meetings accessible to all members ofthe public. Ifyou need special accommodations, please call City Hall three days prior tothis meeting. CITY OF MILL CREEK ^ PARKS AND RECREATION ADVISORY BOARD MEETING September 5,2012
Members Present: Gordon Keene, Chair Kim Cortright, Vice Chair Richard Austin (absent) Vincent Cavaleri (absent) Gary Harrison Lynn Sordel Kathy Nielsen, Council Representative Bart Masterson, Council Alternate Karim Jooma, Youth Advisory Board Representative (absent)
Staff Present: Pam Olson, Recreation Supervisor Sherrie Ringstad, Planning Specialist
I. CALL TO ORDER Chair Keene called theSeptember 5,2012 meeting to order at 5:00 p.m.
H. ROLL CALL
All members were in attendance except as noted above. m. MINUTES
MOTION: Member Harrison moved to approve the July 11,2012 minutes as presented, seconded by Member Sordel. The motion passed unanimously.
IV. REPORTS:
Youth Advisory Board (YAS) Representative's Report No report
V. NEW BUSINESS: Proposed Amendments tothe Mill Creek Sports Park Field Rental Policy The Board discussed the proposed revisions to the Mill Creek Sports Park Field Rental Policy distributed by Recreation Supervisor Olson. In particular, the Board discussed policy 4.3, which is proposed to be amended to increase the hourly maintenance/repair charge to $45.00 and the Board felt the rate seemed appropriate. Member Sordel suggested that the hourly charge for excessive maintenance/repair costs bedoubled with a second occurrence. Parks and Recreation Board Minutes September 5,2012 Page 2
MOTION: Member Harrison moved to amend the policy by adding a $90 maintenance/repair fee for a secondoccurrencewithin a 12 month period to Section 4.3 and 8.12, seconded by Member Sordel. The motion passed unanimously.
Ms. Olson distributed the field rental fee comparison, which was for similar artificial turf fields with lights. Essentially Mill Creek has the lowest hourly fee for both field and lights. Even Everett's '/2 field rents at $22per hour. Member Harrison asked if the objective wasto coverthe costs or produced extra revenue. Ms. Olson confirmed that the objective was to cover costs. Following a brief discussion, the Board agreed that an increase in both lights and field rental fees was warranted. An increase from $18 to $22 per hour for field rental and from $13 to $16 perhour for lights represents a 22% and 23% increase respectively.
MOTION: Member Harrison moved to propose to the City Council an increase in rental fees to $22 per hour for the field and $16 per hour for lights, seconded by Member Sordel. The motion passed unanimously.
VI. SUPERVISOR'S REPORT:
Kids Fun Run Ms. Olson reported that 184 children participated inthe third annual Kids Fun Run. The City was able to give acheck tothe American Red Cross for $890.00. The Jackson High School Cheer Leaders helped this year and that went really well. Ms. Olson confirmed for Council Member Masterson that the Kids Fun Run is an event that is selfsupporting and does notcostthe City money.
Recreation Supervisor Olson reported that the Board Bash had 32 participants, ranging in age between 4 and 18, and approximately 80 spectators. She noted thatthere arepictures inthecurrent edition oftheMill Creek View.
Fall Registration Ms. Olson noted thatfall registration began onAugust 20,2012. Approximately sevenclasseshave beenaddedthis year anda coupleof classeshavebeencut.
Concerts in the Park Recreation Supervisor Olson reported that the Concerts inthePark were well attended again this year. Council Member Masterson commented that the sound system does not work as well as itshould. Ms. Olson said that new speakers would help and noted that two new speakers are proposed inthe 2013 and 2014 budget. jpRs Parks and Recreation Board Minutes September 5,2012 ^ Page 3 1
Board Member Responsibilities ChairKeene advised theBoard thatterms fortwoBoard Members expire this year (Chair Keene and Member Austin) and recruitment will begin soon to fill those positions. In addition, Member Willms recently resigned because she moved out ofthe City and her partial term will have tobefilled as well. Ms. Olson distributed copies ofMCMC Chapter 4.02 and 4.26, which establish policies for the City's boards and commissions and encourage consistent attendance. Chair Keene reminded everyone of the importance of attending meetings and ofletting staff know in advance iffor some reason you are unable to attend.
VII. FOR THE GOOD OF THE ORDER Chair Keene reported that he recently spoke with Tom Tiegen, Snohomish County Parks and Recreation Director, regarding Tambark Creek Park. There have been some delays because itwas necessary to re-engineer surface water plans and the park is now scheduled to open in April. Chair Keene said that he wouldemailphotosfor the nextmeeting. Ms. Olson stated that she ispleased to report that she contacted Fred Meyer and they have agreed to sponsor the City's Trunk or Treat event by donating three ^ pallets ofcandy.
Vin. ADJOURN
MOTION: Vice Chair Cortright moved to adjourn the meeting at 6:00 p.m., seconded by Member Harrison. The motion passed unanimously.