Public Participation Plan

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MPO Policy Board Thursday, November 21, 2019 South Waco Community Center Waco Metropolitan Planning Organization Large Conference Room, 2:00 p.m. 2815 Speight Avenue, Waco, Texas

Summary Notes DRAFT

Policy Board Members Present: Mr. Jacob Bell, P.E. Citizen Representative, City of Waco Mr. Keith Bond City Manager, City of Lacy Lakeview Hon. Kyle Deaver Mayor, City of Waco Hon. Bert Echterling Mayor, City of Robinson Mr. Kevin Evans City Manager, City of McGregor Hon. Jim Holmes Council Member, City of Waco Hon. Jim Jaska Mayor, City of Ross Hon. Dillon Meek, Proxy for Council Member, City of Waco Hon. John Kinnaird Ms. Barbara Maley, Ex-Officio Transportation Planning Coordinator/Air Quality Specialist Member Federal Highway Administration – Texas Division Hon. Dillon Meek Council Member, City of Waco Dr. Shawn Oubre City Manager, City of Woodway Mr. Hector Sabido Council Member, City of Waco Mr. Stan Swiatek, P.E., District Engineer, Texas Dept. of Transportation, Waco District Mr. Everett “Bo” Thomas City Manager, City of Hewitt

Policy Board Members Absent: Hon. Scott Felton County Judge, McLennan County Mr. Bradley Ford Assistant City Manager, City of Waco Hon. Travis Gibson Council Member, City of Bellmead Hon. Will Jones County Commissioner, Pct. 3, McLennan County Mr. Joseph R. Pace City Manager, City of Lorena (Vacant) Plan Commission, City of Waco

Technical Committee Members Present: Ms. Christi Bonham Planner, Texas Dept. of Transportation, Waco District Ms. Amy Burlarley-Hyland Interim Director, Public Works, City of Waco Mr. Thomas Dahl City Engineer, City of Waco Mr. Mitch Davison City Engineer, City of Woodway Chief Tom Dickson Chief of Police, City of Lorena Mr. Zane Dunnam County Engineer, McLennan County Director, Service Development, City of Waco, Waco Transit Mr. Joseph Dvorsky Systems, Inc.

Planner, Regional Planning & Programming, Transportation Ms. Brigida Gonzales Planning and Programming Division, Texas Dept. of Transportation Assistant Area Engineer, Texas Dept. of Transportation, Waco Mr. Jeff Jackson Area Office Mr. Francisco Leos Citizen Representative, City of McGregor Mr. Clayton Zacha Area Engineer, Texas Dept. of Transportation, Waco Area Office

Technical Committee Members Absent: Consultant / President, BSP Engineers, Inc., City of Bellmead Mr. Anthony Beach Representative Ms. Leola Davis Transportation Director, Meals on Wheels Director, Transportation Planning and Programming Division, Mr. Victor Goebel Texas Dept. of Transportation, Waco District Hon. David Gonzalez Mayor, City of Beverly Hills Mr. Joel Martinez Airport Manager, City of Waco Associate Vice President, Real Estate Operations & Campus Mr. Karl McNair Services, Baylor University Mr. Matt Meadors President / CEO, Greater Waco Chamber of Commerce Mr. Clint Peters Director, Planning Services, City of Waco Assistant General Manager, City of Waco, Waco Transit Systems, Ms. Serena Stevenson Inc. Public Transportation Coordinator, Texas Dept. of Ms. Debbie Tahiri Transportation, Waco District

Staff Present: Mr. Christopher Evilia, AICP Director, Waco MPO Ms. Chelsea Phlegar, AICP Planner, Waco MPO Ms. Annette Shepherd Planner, Waco MPO

Others Present: Vice President, Public Policy, Greater Waco Chamber of Ms. Jessica Attas Commerce Mr. Lenny Caballero Assistant City Manager, City of Woodway Mr. Jack Compton Waco Area Resident Mr. Mike Copeland Business Editor, Waco Tribune-Herald Mr. John Deaver Waco Business League Mr. Steven Duong Urban Planner, AECOM Mr. Bill Frawley Texas Transportation Institute, Texas A&M University Ms. Brittney Gick Texas Transportation Institute, Texas A&M University Ms. Leigh Hornsby Principal Partner, Public Information Associates Planning & Programming Engineer, Texas Dept. of Mr. Brenton Lane Transportation, Waco District Public Information Officer, Texas Dept. of Transportation, Waco Mr. Ken Roberts District

I. Call to Order, Proof of Posting

Chairman Jacob Bell called the November 21, 2019 meeting of the MPO Policy Board and Technical Committee to order at 2:00 p.m.

Meeting agendas were posted at the McLennan County Courthouse on November 12, 2019 and at the City of Waco on November 12, 2019 for a possible quorum of the Waco City Council.

Chairman Bell provided directions to visitors wishing to address the Policy Board regarding any action or discussion item identified on this agenda in accordance with requirements identified in Section 551.007 of the Texas Government Code.

II. Approval of the September 19, 2019 meeting minutes

Chairman Bell asked for any changes to the minutes. No changes were voiced. Minutes were approved as submitted.

III. Presentation to the Waco MPO Policy Board Officers the 2019 National Award for Outstanding Overall Achievement for a Non Transportation Management Area by the Association of Metropolitan Planning Organizations.

Chairman Bell opened the meeting for visitors to address the Board regarding Item III. No visitors spoke for or against this item.

Mr. Jacob Bell, MPO Policy Board Chair and Mr. Chris Evilia, MPO Director, formally presented this award to the MPO Policy Board recognizing demonstrated significant achievement and performance excellence for the entire MPO organization. Chairman Bell and Director Evilia received the award on behalf of the MPO at the annual conference of the Association of MPOs on October 23, 2019 in Baltimore, Maryland.

IV. Review and Discussion regarding the draft of Connections 2045: The Waco Metropolitan Transportation Plan.

Chairman Bell opened the meeting for visitors to address the Board regarding Item IV. No visitors spoke for or against this item.

Mayor Deaver called the November 21, 2019 meeting of the City Council of the City of Waco to order at 2:05 p.m.

Background: • The Metropolitan Transportation Plan (MTP) identifies the regional transportation needs of the Waco Metropolitan Area through the planning horizon year of 2045. • In addition to all projects intending to utilize federal highway or public transportation funds, all regionally significant transportation projects regardless of mode or funding source must be included in the MTP.

Review of Recommended Projects: • Director Evilia presented staff recommendations from the draft of Connections 2045: The Waco Metropolitan Transportation Plan. The recommendations are categorized into 6 strategies which address a corresponding MTP guiding principle previously identified by the Policy Board. Individual projects are prioritized within each strategy based upon how well they address the primary goal of that strategy and anticipated availability of funding: 1.) Improve State of Good Repair 2.) Improve Safety and Security 3.) Improve System Efficiency 4.) Improve Regional Livability 5.) Address Demand for Future Mobility 6.) Provide Equal Access and Benefits • Most staff recommendations would address more than one strategy. • Projects that perform well at accomplishing multiple strategies are generally listed as higher priorities.

Review of Total Cost of Plan Recommendations: • The total cost of recommended projects the Waco MPO can realistically afford over next 25 years is approximately $2.2 billion. • Over half of the total cost of the plan is in the maintenance category, meaning the main focus over the next 25 years is in keeping the existing regional transportation system operating. • The majority of available funding mechanisms are generally geared for highways (federal and state) • High speed passenger transportation is an important priority for our region but because the Fort Worth to Laredo High Speed Transportation Study is still in progress, the MPO isn’t yet able to include costs for project recommendations.* • Total Cost of Plan Recommendations by Strategy:

Investment by Short-Term Cost Long-Term Cost Total Cost Percent of Plan Strategy 1 – State of $467.1 $771.9 $1,239.0 $55.5% Good Repair 2 - Safety $38.4 $20.7 $59.1 2.6% 3 – Efficiency $33.5 $64.1 $97.6 4.4% 4 – Livability $35.55 $12.3 $47.85 2.1% 5 – Mobility $202.9 $348.3 $551.2 24.7% 6 – Equity $88.3 $148.8 $237.1 10.6% Total Plan $865.75 $1,366.1 $2,231.85 100.0%

• Total Cost of Plan Recommendations by Mode:

Investment by Short-Term Cost Long-Term Cost Total Cost Percent of Plan Mode Highway $761.5 $1,149.6 $1,911.1 85.6% Public $78.2 $181.9 $260.1 11.6% Transportation Bicycle / $26.05 $29.7 $55.75 2.5% Pedestrian Passenger Rail* $0.0 $4.9 $4.9 0.2% Total Plan $865.75 $1,366.1 $2,231.85 100.0%

Discussion was concentrated on the following topics: • Incorporating shifting priorities – The MTP is federally required to be updated every 5 years to account for shifts in priorities, strategies, and available funding mechanisms, as well as to account for other changes desired by Congress to be implemented during that time frame. It may be assumed the MTP will be amended 2 or 3 times during each 5 year period between MTP updates to accomplish this. (For example, the MTP will be amended next year to show how the Waco MPO incorporates a 5th performance measure, Transit Safety targets, into the required transportation planning process). • Incorporating changes in available funding - The draft MTP does not assume set-aside funds for which the MPO may be eligible if designated as a Transportation Management Area (TMA) as a result of the 2020 decennial census. Nor does the plan assume possible funding availability from impact fees currently being considered by the City of Waco. If funds from these or other sources are made available, modifications will be made to the MTP through an amendment process.

Direction to Staff: • The MPO Policy Board and Technical Committee agreed the draft MTP is ready for public release. • Staff will begin the required 55 day public process to solicit comment regarding the draft plan and recommendations on November 22, 2019. Staff will conduct 2 public meetings in December 2019 and 2 in January 2020, and appropriate stakeholder consultations. • Once analyzed, input received may be incorporated into the draft MTP if appropriate and presented to the Policy Board on January 17, 2020. • Consideration of adoption by the Policy Board is scheduled for Friday, January 17, 2020.

V. Presentation and Discussion regarding draft consultant recommendations for the Fort Worth to Laredo High Speed Transportation Study.

Chairman Bell opened the meeting for visitors to address the Board regarding Item V. No visitors spoke for or against this item.

Background: • The Waco MPO, along with 5 other MPOs along the IH-35 corridor, jointly agreed to conduct a study of potential high speed transportation options from Fort Worth to Laredo. AECOM was selected for consultant assistance. • The intent of the study is to provide recommendations regarding the following: o Potential service corridors within each MPO area o Potential station locations within each MPO area o Identify the feasibility of different service technologies including Hyperloop • After receiving input from each region earlier this year, AECOM completed a set of draft recommendations and is in the process of presenting those to each MPO Policy Board that is participating in the study.

Presentation: • Mr. Steven Duong, Urban Planner from study consultant, AECOM, summarized the consultant’s analysis and preliminary findings. o Hyperloop technology stopping at all identified cities ranked as the highest technology and alignment combination along the IH-35 Corridor. . Potentials stops: Fort Worth, Waco, Killeen/Temple, Austin, San Antonio, and Laredo o Recommended alignment generally follows: . Traveling south from Fort Worth to Waco generally following a Utility Corridor . From Temple to San Antonio, generally following IH-35 . From San Antonio to Laredo in a greenfield corridor

Discussion was concentrated on the following topics: • Hyperloop technology and operation - Methodology behind speeds, dwell times, and security clearance periods used in analysis for Hyperloop technology, competition for location of 6-mile Hyperloop test facility in the US, and expected timeframe for results from test facilities already being constructed in other countries. • How chosen technology gets funded – No way to determine yet but can look to the privately funded Texas Central rail project between Dallas and Houston, and Maglev and High Speed Rail (HSR) projects in other states.

Direction to Staff: • MPO staff will solicit public comment on the consultant recommendations as part of the public process for the draft MTP. • MPO staff will incorporate those recommendations the MPO Policy Board agrees are appropriate for inclusion into the draft of Connections 2045: The Waco Metropolitan Transportation Plan. • Adoption of the MTP, scheduled for January 17, 2020, will represent Policy Board action regarding acceptance of the consultant recommendations.

VI. Discussion and Updates from the Texas Department of Transportation regarding significant highway construction within the Waco Metropolitan Area.

Chairman Bell opened the meeting for visitors to address the Board regarding Item VII. No visitors spoke for or against this item.

Background: A. The Waco District of TxDOT will provide a status briefing during each of the 2019 Policy Board meetings on each significant highway project within the Waco region.

Presentation: B. Mr. Clayton Zacha, Waco Area Engineer, TxDOT, Waco District, provided a status update on significant construction projects in the Waco region.

VII. Directors Report

A. Request for agenda items to be considered for future meetings. A. The next meeting of the Waco MPO Policy Board is scheduled for Friday, January 17, 2020 at 10:00am. No December meeting. B. Adoption of Connections 2045: The Waco Metropolitan Transportation Plan is scheduled for Friday, January 17, 2020 at 10:00am.

VIII. Public Hearing of visitors regarding any item of MPO business.

Chairman Bell opened the public hearing of visitors. No visitors approached the Board. Chairman Meek closed the public hearing of visitors.

IX. Adjournment

Chairman Bell adjourned the meeting at 3:59 p.m.

7 Waco Metropolitan Planning Organization Policy Board Meeting Date: January 17, 2020 Agenda Item: Consideration and Action regarding approval of Resolution 2020-1: Adoption of Connections 2045: The Waco Metropolitan Transportation Plan Comments: The Metropolitan Transportation Plan (MTP) identifies the regional transportation needs of the Waco Metropolitan Area through the planning horizon year of 2045. In addition to all projects intending to utilize federal highway or public transportation funds, all regionally significant transportation projects regardless of mode or funding source must be included in the MTP. MPO staff reviewed the draft MTP and project recommendations with both the Policy Board and MPO Technical Committee during a joint meeting on November 21, 2019.

MPO staff conducted a 45 day comment period on the draft MTP between November 22, 2019 and January 7, 2020. During that period, the MPO staff conducted a total of 4 public informational meetings, 2 in December and 2 in January. MPO staff also posted a video of the powerpoint presentation on the draft MTP on the MPO website for those who could not attend one of the informational meetings. A total of 32 persons attended one of the public informational meetings and 9 persons participated through the online forum. A total of 10 comments were received as part of the MPO public process. Analysis of their feedback is included in the meeting packet. There were 2 comments that MPO staff decided required a response. The first regarded a request to convert Waco Transit vehicles to electric. The second was feedback from the Waco City Council regarding proposed work for IH-35.

In response to the first comment, MPO staff discussed the concept with Waco Transit staff and concluded that electric bus technology does not currently meet the needs of our region due to insufficient vehicle range and that the cost is beyond available resources. MPO staff did acknowledge that this situation could change after 2025 as a result of technological advancements and new services such as the BRT. MPO staff recommends that studying the concept as part of those new services would be a better option.

In response to the second comment, MPO staff developed Alternative A for the Policy Board to consider project recommendations regarding Strategy 5 (attached). The synopsis of the comment is that the Waco City Council does not support additional construction for IH-35 prior to the year 2030.

The MPO Technical Committee will review the draft MTP along with Alternative A during their January 9th meeting. Their recommendation will be forwarded prior to the Policy Board meeting.

Action Required: 1. Conduct Staff Presentation 2. Conduct Public Hearing 3. Adopt original draft, adopt alternative A, adopt with other changes or disapprove Connections 2045: The Waco Metropolitan Transportation Plan Motion By: Seconded: Content of Motion: Vote:

RESOLUTION 2020-1

WHEREAS, the Waco Metropolitan Planning Organization was established to identify and support the implementation of regionally significant transportation projects to address future mobility needs of the Waco Region; and,

WHEREAS, the Waco Metropolitan Planning Organization Policy Board is composed of representatives appointed by the elected City Councils and Counties located within the jurisdiction of the MPO as well as the Texas Department of Transportation; and,

WHEREAS, Section 134, Title 23, USC requires a comprehensive and continuing transportation planning process must be carried out cooperatively in order to ensure funds for transportation projects are effectively allocated to the Waco Metropolitan Area; and,

WHEREAS, Section 450, Title 23, USC requires the development of a Metropolitan Transportation Plan for the Waco Metropolitan Area to identify all regionally significant transportation needs and projects that can be reasonably funded within a minimum 20-year planning horizon; and,

WHEREAS, Section 450, Title 23, USC requires that the Metropolitan Transportation Plan be updated at least once every 5 years for urbanized areas that are designated as air quality attainment by the US EPA; and,

WHEREAS, the previous update of the Waco Metropolitan Transportation Plan was adopted on January 27, 2015; and,

WHEREAS, the Waco MPO staff produced a draft update of the Waco Metropolitan Transportation Plan with a planning horizon year of 2045 which addresses all federal and state requirements and reviewed said draft to a joint meeting of the Waco MPO Policy Board and MPO Technical Committee on November 21, 2019; and,

WHEREAS, the Waco MPO Policy Board authorized the release of the draft Metropolitan Transportation Plan at the aforementioned meeting for public review and comment; and,

WHEREAS, the MPO staff has conducted and completed a public review and comment process in accordance with the Waco MPO Public Participation Plan.

P.O. Box 2570, Waco, TX 76702-2570 (254) 750-5651 www.waco-texas.com/cms-mpo [email protected]

NOW, THEREFORE, BE IT RESOLVED BY THE POLICY BOARD OF THE WACO METROPOLITAN PLANNING ORGANIZATION:

That the Waco MPO Policy Board hereby adopts Connections 2045: The Waco Metropolitan Transportation Plan.

That it is hereby officially found and determined that the meeting at which this resolution is passed is open to the public and that public notice of the time, place and purpose of said meeting was given as required by law.

That all public participation requirements identified within the Waco MPO Public Participation Plan related to this action by the Policy Board were met and completed.

That the Waco MPO Policy Board additionally certifies this action complies with all applicable policies, procedures, and requirements identified within 23 CFR, Section 450, and Chapter 16 of Title 43 of the Texas Administrative Code.

PASSED AND APPROVED this the 17th day of January, 2020.

______Jacob Bell Chair – Waco MPO Policy Board

ATTEST:

______Christopher Evilia, AICP Director

P.O. Box 2570, Waco, TX 76702-2570 (254) 750-5651 www.waco-texas.com/cms-mpo [email protected] Waco Metropolitan Planning Organization Policy Board Meeting Date: January 17, 2020 Agenda Item: Consideration and Action regarding approval of Resolution 2020-2: Appointment of an MPO representative to the Heart of Texas Regional Transportation Coordination Council. Comments: To meet state requirements to coordinate public transportation services within the six county Heart of Texas region, the Heart of Texas Council of Governments has created the Regional Transportation Coordination Council. The RTCC is a formal policy recommending body making recommendations regarding public transportation projects and priorities for the region. According to the RTCC bylaws, the Waco MPO is provided one voting member. Voting members serve 2 year terms beginning in January. The Policy Board last appointed a member in January, 2017.

The role of the RTCC is solely to advise and provide recommendations to policy makers regarding public transportation policy within the region. The MPO Policy Board retains its authority to determine public transportation policy as well as identifying and prioritizing public transportation projects within McLennan County.

The Policy Board has previously appointed the MPO Director, Chris Evilia as the MPO representative to the RTCC since 2007. RTCC members can be MPO staff, Policy Board members or another person the Policy Board feels will adequately represent the interests of the MPO.

Action Required: Nominate and appoint an MPO representative to the Regional Transportation Coordination Council.

Motion By: Seconded: Content of Motion: Vote:

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T C C N 0 L C I 7 S T C T r A H A H S E B L T D D A 3 H R HIGHLAND I 2.9 H C A 4 K H C B W 8 W C A E H 396 I R N U N N R 0 2 I V 3RD 2.3 T N E R O H V G T 2 1 T I O H S R S A D I A S E A C H 9 C R F H E T M R T k CRAWFORD R G T E T 2 V E E F A T Cemetery A e E 5 L H V S N E 5 E - I L Park B V e E L O POND T M N V E 2 G L 4TH W E M T 6 M W F O r S L Y 3 H L O 6 F E N I O E R K W K C Pop 631 N L T 0 T I H W T E A C A W N N O S V I H A T H R 0.6 O I V V H A a O O A G R R 0.5 L H G R L G L E I M A E c O A O L T V O S C 3 B 5TH HOG L F o E L O E D RUBY I E L L O 1 E V B R E N N E S S S R K A G L U L A T L Park A A O L Q N T B T E H L O L L A E E A 6 TENNYSON W V G S I T C K O E M 5 L H Y V N A Y M E N Y O N 1 D E V A I 6 NEIL L E 8 O B E R B S R S A O P O E E 0.8 N A E K L S T P I L 2 E K E 5 T G C V T W R 84 6 1.0 T O O M V O E D S 6 N 9 R A N A 6TH H A A F G C C R HARRISON B W F D E A L E A 3 D 6 T N B E R D T FISH 6 0 O O ROSELAWN P 1 IV A R H E S H T 6 St Paul E T R O 1860 Viking 4 D T S H T T C A T M O 0.9 N 0.6 T O S 6 T H T A 396 H S 7TH Tonk Y W V E A A 5 E T Memorial Park O Hills R R L E H I Y D T A 6 T N E S C K L U R R O R O 6 W R k P R H IT S Y T N 298 R A H I Cemetery C 2 C e Park N P O O C G e E A H 5 E E M 3 8TH S W I O E H L A L R O 7 C E W H R r E L N T OLD MARLIN R T G N D 0.4 A N T C S A 1.2 S N S K O E O A H R R E 0.3 V S A I 0.1 M A Y L K O R Rosemound k D G L D L M V I E e K N I Y H IN L L IL W A N P O N Y A T I D e P S E L T D J N M r E L L E A A R S R Cemetery 6 I E T U Creek G 2 UNION 1.7 7 S C 6 E IN W K IL A A E G V M Jacee S 4 D C F C A T S N V 0.3 R U H N F SHADY G H L T 164 I I H R Y E IS E 2 A H L N S F B T Y L 5 H H P A N S I Park I E T M E PACIFIC I I R R A Y k B O L E I B O V T E M E E L B M R OAKS D N O L L A A 2 H Y C R A O R C n R C C R D 6 A U C C F E B C I Y O I O C 0.4 Jacob-Sholom L N o Z T C 1.5 E N T H L H R N 0.3 P R A W N K T I A V A Y 2 H RAILROAD E E T R D K L A B N S N S I A A T A H E L N 7 T S E T R R Cemetery N P IR E Y R S A R S I T N E E B R N T U O O L O D O N Midway F E O N O D H E A B R O S L E E M T O R L L E V A L G 6 R T R L E H WILDERNESS O L A C O I D P MANCHACA N IZ E c N N 2 N C M L C I H r CROSSING R B N R A EVERGREEN R A T F R C M T Park N A N E L Y H T A T M O A u N M I L S I L E T U C E U D A A N B M A H W 298 T T B W Shaw N E D N M M H R G R R E M D E S H H E E s N N I R H A O M E C Y D R M G R R D T h IO L R N Y E A E H I O E N L V E IN W I A R c R H IC E BEVERLY L C E D E E y K O M E A T R N B I P T E A N D R P N R O S N N K H U T U S K U B H R A N U C S T 3047 U R A L X A R E R 185 H O L B O E R Western Oaks C C M A O M S E HILLS N R D E H T K E O MAY H R S T N K 2.8 T D N G S E A A E N E L W IE N F R H L IL R A D IN IN Pop 2,048 L E E Y L Country Club W L L A I E T R M A N P Y D K A S E P K C P A E Y N U E N L V P JERAN E Santa D U R A T A L N C R C N O IC A H O O U WINDSOR R O D Eastland D W F T N R M J H O A Q A O L A Cruz N R O IL D C W C O E A N R U Y A R HH O Lake Willow Goshen K R N Y A Y S A J E 3047 A N L R O E W R A L E M U IL E N H D E D D V L Y E M M Y Lake Cemetery A G E O A E H X A 185 O E L A B Alta Vista E N H W X R R O IN R T A O J I 1860 W O O N O N D R L Q A S Y D 1.5 S S M L G O R D M IN E E U U Park E E C L D D H E W O Y T N K IL A E R O - O IT N M A L O A O V N N L M L R N CITY E O W N A O 434 E O I W L E E T Y V A 4 T S L D S W W S T ) O B O A D LM O N I P S O D V E 77 S E E S I L O H Meier N W R ( C D N S L O S B L 0.4 H T Kendrick PEWITT N 3400 S IN C R C D O A E A Y R L A M O A D A LF D O E N V K H Settlement Y O N U R A O S W G O G D O IS E A L M O R O O Q L W O Y E Park N I E D C R K A K S O N R T R 317 R N E E R T IS IR I N D ALTA VISTA O IE A E ST N W W O T L R A D H U U E R L A 6 H R R S B A S F B E D E R T M R P N P R C YC S A O B E R A M C B O R K LE O Y E I U I R IC T T P T IL AL W S P N W V T M O W L H R K O N c W A A E H D I U 6 S H Y U O T D L L S Y L s N G A N K E 340 Elm Lake O E A I Q GREEN W A Y O A E W L o B C N B E 1.8 M A R L H T A D H E T I S E K S I S WYNMORE n E D A A K O R C C C Y T T U S A Mt Moriah r U T E S R E H a G Evergreen S R Y V T D E A C B E L H O e Q A R O E A E AN G O R O R E G R T A TE L K E L R F R M e O T IA A G R BU 0.6 Veterans A A M R R E L R K N A R RY CLOVER LEAF L L E 35 K k A A E B S U C K B - T V S S L T Y 3.5 E U I K IC E I C OXFORD T L M R N T N W Administration L N W E R E E 0.6 L W S R FERNDALE E Y G D A S H KW A L S E E T T P p H I A A A R E CK E C V Hospital L S O s R Y N H H N L O R T G O HERITAGE C X O E AR E W A L G O D M E D N M L E B ROAD R CE a I L B P T KENWOOD DEN D O N R R L R O F L A A O IO R N A O R G R T R O W I E O O H T N c NEW A C N P R K W O E O T B W N W E P S M W D O Y G E S O G R K G U C E O I H N C A H Q V W P R P I N CITY B A I I N E F K S E N O LIMIT O D T S N I I W 340 L 2603 W M O E T D G S

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C H E S H S A O I E Y n E L N T M V A M T H K H E S a

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JCJ E E Check: L T TEXAS WACO MCLENNAN A I TxDOT D F US 84 – SPEEGLEVILLE OVERPASS CSJ: 0055-08-099

ROADWAY: US 84 COST: $28,651,608.00 LIMITS: Harris Creek Rd. to Bosque River SCOPE: GRD, STRS & SURF TIMELINE: APRIL 2018 – AUGUST 2020 • Contractor currently working on mainlane tie ins at both ends of project. Anticipate shifting traffic to new bridges by Spring Break.

• Have placed bond breaker for new turnarounds in Speegleville intersection. Concrete paving will continue in the next 1-2 months.

• Total Project Completion Fall 2020. FM 939 CSJ: 1192-01-024 ROADWAY: FM 939 COST: $6,842,742.00 LIMITS: SH 31 TO FM 2937 SCOPE: REHAB/WIDEN TIMELINE: APRIL 2019 – APRIL 2020 • Contractor working on culverts and driveway pipes north of US 84

• Completed pavement south of US 84 and currently working on roadway widening between SH 31 and US 84.

• Estimated completion in Summer 2020 CR 790 CSJ: 0909-22-176 ROADWAY: CRUNK ROAD @ BULLHIDE CREEK COST: $863,438.00 LIMITS: CR 790 to Bullhide Creek (Crunk Rd. Bridge) SCOPE: REPLC BR & APPRS TIMELINE: JUNE 2019 – JANUARY 2020 • Crunk Rd completed and opened to traffic in November.

• Bays Rd near complete and anticipate project completion by Spring. FM 1637 (PH II) CSJ: 0833-03-036 ROADWAY: CHINA SPRINGS HWY COST: $14,452,070.00 LIMITS: .37 MI W of FM 2490 to .482 MI W of FM 185 SCOPE: WDN GR SURF TIMELINE: JUNE 2018 – MARCH 2020 • Contractor working on northbound main lanes along with intersection work at Sylvia, Linda and FM 185. Will start paving for final surface this month.

• Anticipate opening northbound lanes to traffic by end of February. This will allow for completion of center median and turn lanes.

• Project Complete Spring 2020 FM 1637 (PH III) CSJ: 0833-03-036 ROADWAY: FM 1637 COST: $9,968,707.00 LIMITS: Bosque Co. Line/FM 185 TO FM 56 • SCOPE: Hazard Elimination, shoulder widening, and overlay TIMELINE: AUGUST 2019 – TBD • Work started mid-August

• Contractor has continued widening cross culvert structures and installing new driveway pipes throughout project.

• Roadway work has started on north end and will continue towards China Spring. Paving should start up this Spring.

• Project Completion late Summer 2020. US 84 Cable Barrier CSJ: 0055-08-122 ROADWAY: US 84 COST: $986,493.00 LIMITS: 1 Mile East of FM 2837 to SH 6 SCOPE: INSTALL CABLE MEDIAN BARRIER TIMELINE: DECEMBER 2019 – Spring 2020 • Work started December 2019. Anticipate completion in 2 months.

• Expect daily lane closures in both directions of US 84 to complete this work. I-35 CSJ: 0015-01-243 ROADWAY: INTERSTATE 35 COST: $341,215,000.00 LIMITS: 12TH STREET TO NORTH LOOP 340 SCOPE: FREEWAY WIDENING TIMELINE: APRIL 2019 – NOVEMBER 2022 • Construction began 4/29/19 – Webber has completed just over $100 million thru December

• Project Wide – Water and waste water relocations.

• SBFR – Permanent pavement, driveways and sidewalk has continued at north end of project and will continue south through US 77. Anticipate opening new pavement from LP 340 to Behrens by Spring. Contractor working on drainage at south end of project and will begin concrete pavement in February/March. Recently opened new pavement from University Parks to 6th St.

• NBFR – Contractor is removing old pavement to allow for permanent drainage and pavement construction. Drainage work will begin picking up this Spring. Ongoing closure between 10th – 12th for next month.

• Mainlanes – Recent SB traffic switch to NBML from US 84 to south end of project. Contractor to demo SB U Parks, Brazos River, MLK, UPRR and US 77 bridges. In addition, contractor is continuing work on 11th/12th St and 4th/5th St overpasses. Contractor to pour LP 340 bridges by this Spring. SB exits to US 77 and U Parks closed.

• Cross Streets – Work continues on permanent EB pavement at both University Parks and US 84. Anticipate this work lasting at least another couple of months. Contractor has tied in portions of new pavement at 4th, 5th and University Parks. Dutton Ave scheduled to be reopened by Spring Break. Waco Metropolitan Planning Organization Policy Board Meeting Date: January 17, 2020 Agenda Item: Review of administrative clarification to the Waco MPO Public Participation Plan (PPP) regarding PPP use by Waco Transit to satisfy public participation requirements for the programming of Federal Transit funds. Comments: Waco Transit System, Inc. utilizes the MPO Public Participation Plan (PPP) to satisfy their public involvement requirements under federal law. Every 3 years the Federal Transit Administration (FTA) conducts a formal review of Waco Transit to identify anything that may need to be modified to maintain compliance with federal statute or regulation. The latest review took place during October / November of 2019. During that review FTA issued a finding to Waco Transit stating that although the MPO PPP does identify that this document is used to satisfy Waco Transit requirements for programming federal funds, it did not specifically mention FTA Section 5307 funds which FTA determined was a deficiency.

In response, Waco Transit requested MPO staff to perform an administrative clarification of the PPP to specifically identify the aforementioned funds. Since this does not alter the process that either the MPO of Waco Transit uses to solicit public comment, a formal amendment of the PPP is not required. The MPO is, however, required to brief the Policy Board regarding any corrections or modifications of the PPP.

Action Required: None required.

Motion By: Seconded: Content of Motion: Vote:

Public Participation Plan for the Waco Metropolitan Planning Organization

Waco Metropolitan Planning Organization

Adopted by the Waco MPO Policy Board – July 31, 2007 Amended – October 25, 2011 Amended – September 20, 2018 Amended – June 25, 2013 Amended – July 18, 2019 Amended – May 29, 2014 Amended – April 19, 2018 Table of Contents

Section 1 - Introduction 1 1.1 – MPO Background 1 1.2 – Purpose of Public Participation Plan 1 1.3 – Public Involvement Goals 3

Section 2 – Outreach Activities 5 2.1 - Activity 1: Survey on Transportation Issues 5 2.2 - Activity 2: Community Workshops 5 2.3 - Activity 3: Public Comment Periods 6 2.4 - Activity 4: Informational Meetings 8 2.5 - Activity 5: Informational Programs on the Waco City Cable Channel 8 2.6 - Activity 6: Elected and Appointed Official Briefings 9 2.7 - Activity 7: Public Hearings 9 2.8 - Activity 8: Federally Required Consultation with Agencies 10 Matrix 12

Section 3 – Meeting Format 13 3.1 - MPO Policy Board Meetings 13 3.2 - MPO Technical Committee Meetings 14 3.3 - Emergency Meetings 14 3.4 - Subcommittee Meetings 15 3.5 - Executive Sessions 15 3.6 - Note on Meeting Cancellations 15

Section 4 - Future Revisions 17 4.1 - 5 Year Review 17 4.2 - Interim Amendments 17

Section 5 – Revision Process 18

Appendix A – Urbanized Area & Metropolitan Area Map 19

Appendix B – Key Transportation Stakeholders 20

Appendix C – List of Media for Press Releases 23

Appendix D – Matrix of Notification Requirements by type of Policy Action 24

Appendix E – Agencies Required for Direct Notification of Major or Minor Policy Board Actions per 23CFR450.516(a) 25

Section 1 – Introduction

1.1 – MPO Background The Waco Metropolitan Planning Organization (MPO) was created in 1974 in order to comply with federal requirements that all areas over 50,000 population must incorporate local input into decisions involving federal highway or transit funds. Today the role of the MPO has expanded to identify all mobility needs for the Waco Region and determine regional transportation policy. Inherent within this role is the need to involve the citizens of McLennan County into the transportation planning process and incorporate their concerns into the various plans, programs and policies adopted by the MPO.

Governing the MPO is a 20-member policy board consisting of elected officials and other representatives from the 19 member cities, McLennan County and the Texas Department of Transportation (TxDOT) (See Appendix A for a map of the Waco Metropolitan Area). Assisting the Policy Board is the MPO staff, producing drafts of necessary plans and programs and providing policy recommendations to the board. The staff also administers the public involvement procedures for the MPO and ensures that public concerns are voiced to the MPO Policy Board.

1.2 – Purpose of Public Participation Plan The Fixing America’s Surface Transportation Act (FAST) and predecessor federal transportation acts require MPOs to develop a Public Participation Plan (PPP) to specify the MPO’s efforts to involve the public in the development of the Metropolitan Transportation Plan. Since public involvement is critical within the entire transportation planning process, the MPO has adopted this plan. Its primary purpose is to ensure that all policy actions of the MPO Policy Board are made only after the public and key transportation stakeholders have been informed about the issue and been given a reasonable opportunity to comment.

The MPO creates and amends many documents on a regular basis for adoption and approval by the Policy Board. The following narrative briefly describes these documents and Table 1.1 defines the associated policy actions.

Metropolitan Transportation Plan (MTP): A document, also known as the Long-Range Transportation Plan, which identifies existing and future transportation deficiencies and needs, as well as network improvements needed to meet mobility requirements over at least a twenty five year time period. To receive federal funding, a transportation project must be included in the MTP and the TIP.

Transportation Improvement Plan (TIP): A four-year transportation investment strategy, required at the metropolitan level which addresses the goals of the long-range plans and lists priority projects and activities for the region.

Unified Planning Work Program (UPWP): Biennial report or budget document prepared by the Waco MPO describing transportation planning activities which will be performed by the MPO staff. Thoroughfare Plan: A plan which outlines the functional classification of existing streets and roadways within the Metropolitan Area based on levels of mobility and access as well as proposes long-range facility improvements.

Transportation System Performance Reports: A series of 4 reports required by the FAST Act which monitor various performance metrics of the transportation system and compares

Waco MPO Public Participation Plan Page 1 progress towards meeting targets established by the State of Texas, Waco Transit or the Waco MPO. These reports include the following metrics: Safety (Fatalities & Serious Injuries), Transit Asset Condition, Pavement & Bridge Condition and Travel Time Reliability. Performance updates on these metrics are also incorporated into the MTP.

Active Transportation Plan: A plan which focuses on the improvement and maintenance of non- motorized transportation facilities, primarily bicycle and pedestrian modes, as alternative modes of transportation.

Annual Listing of Federal Projects (APL): A listing of projects for which federal funding was obligated in the previous fiscal year. The APL also provides a record of project delivery and is intended to increase awareness of government spending on transportation projects. Note that per federal statute, the APL cannot be released for public review until approved by USDOT. As such, there is no action taken by the MPO Policy Board and the only public involvement for this document is the opportunity to review after USDOT approval.

Annual Performance and Expenditure Report (APER): Annual Performance Expenditure Report (APER) is an annual work performance review of all proposed transportation planning and related activities of the Waco MPO as submitted in the Unified Planning Work Program. Note that per federal statute, the APER cannot be released for public review until approved by USDOT. As such, there is no action taken by the MPO Policy Board and the only public involvement for this document is the opportunity to review after USDOT approval.

Table 1.1 - Policy Actions of the MPO Policy Board Document Major Actions Minor Actions Metropolitan Transportation Plan (MTP) Adopt Amend Transportation Improvement Program (TIP) Adopt Amend Unified Planning Work Program (UPWP - Adopt Amend MPO Budget) Thoroughfare Plan Adopt Amend Active Transportation Plan Adopt Amend Transportation System Performance Reports Target Adoption 2 or 4 year Performance Reports or Target Amendments Annual Listing of Federal Projects (APL)* Review

Annual Performance and Expenditure Report Review (APER)* All Other Plans and Programs Adopt Amend Policy Board Resolutions Approval Administrative Corrections** NA NA

*The APL and APER are approved by USDOT and not by the MPO Policy Board. Per federal statue, neither document can be released for public review until after USDOT approval, usually in February. **Administrative Corrections applies to an amendment for the sole purpose of correcting a scrivener, clerical, or mathematical error or omission within a document previously approved by the Policy Board. This type of correction does not require Policy Board action.

Waco MPO Public Participation Plan Page 2 Consistency with Public Transportation Planning Activities Many of the planning activities of Waco Transit overlap with the activities of the MPO. Similarly all significant public transportation projects or services are incorporated within the documents produced by the MPO. As a result, this public participation plan will be used to meet Federal Transit Administration public participation requirements for the City of Waco and Waco Transit for Federal Transit Administration Section 5307 funds.

The Waco MPO’s public participation process satisfies the public participation process for the Program of Projects (POP), and the public notice for public involvement activities and time established for public review of and comments on the TIP will satisfy the POP requirements for Waco Transit System, Inc., the public transit provider for the City of Waco.

1.3 - Public Involvement Goals In addition to the listing types of policy actions, this plan also defines the tasks the MPO staff will undertake to incorporate public comment into the various activities undertaken by the MPO.

To accomplish this mission, the Waco MPO has adopted the following goals to incorporate public opinion into the transportation planning process.

Goal 1: Educate and Inform the Public The Waco MPO staff shall educate and present information about the transportation planning process, including the sources of funding and impacts of regional planning decisions. The MPO staff shall also explain the specific tasks and goals of the Waco MPO, as well as related tasks that are not in the MPO’s authority to perform. The MPO staff shall also disseminate information regarding upcoming decisions involving federal highway or transit funds within McLennan County.

Goal 2: Solicit Input from the General Public The Waco MPO shall gather representative input from the public to identify mobility needs, desires, issues and concerns. The Waco MPO shall continuously seek comment from the public throughout the transportation planning process, at key decision points and when final product drafts are issued. The MPO staff will also closely monitor public input received through major project development and corridor studies.

A vital aspect of this goal is the provision of opportunities for involvement to a wide range of members of the public; (i.e., citizens with different interests). The Waco MPO will coordinate with individuals, institutions or organizations to use community-based public involvement strategies that will reach out to members of the disabled, minority, special needs and low-income communities.

Goal 3: Facilitate Information Flow between the Public and Policy-Makers The Waco MPO staff is responsible for compiling public issues, comments and concerns into complete and concise documents for presentation to the MPO Policy Board. The MPO staff shall also schedule and organize meetings where the public can present concerns to the staff or the Policy Board.

Goal 4: Consider Public Concerns in Decision Making The MPO Policy Board shall consider, and when appropriate respond to, the public concerns that are presented to them by the MPO staff as well as those presented to them by individual persons at public meetings. The Waco MPO staff shall also consider public concerns as it prepares draft planning documents.

Waco MPO Public Participation Plan Page 3

Goal 5: Provide Visual Representations of Proposed Actions In addition to verbal descriptions, all proposed actions by the MPO Policy Board that impact specific transportation projects will, when appropriate, provide cartographic, photographic and / or artistic representations to show approximate location, design considerations, possible environmental impacts and potential aesthetic considerations.

Goal 6: Meet Legal Requirements The Waco MPO will meet all legal requirements for noticing meetings and providing opportunities for the public to comment on proposed actions of the MPO.

Waco MPO Public Participation Plan Page 4 Section 2 – Outreach Activities In order to achieve the Public Involvement Goals outlined in Section 1, the MPO has identified seven activities that are intended to solicit input into transportation policy decisions. Each activity is identified in the approximate order upon which they will be put into action.

Each Outreach Activity specifies the type of task that will accomplish the goal of public outreach and inclusion in the transportation planning process. Notification prior to any MPO Policy Board action is required and the timeline for notification is outlined with each activity. In addition, each activity is rated by its ability to accomplish the six Public Involvement Goals. The rating key is as follows:  Significantly Accomplishes Goal  Moderately Accomplishes Goal  Accomplishes Goal “A Little”

2.1 - Activity 1: Survey on Transportation Issues What: Survey to determine public opinion on important policy decisions facing the MPO Policy Board.

Who: Participants may either be McLennan County residents chosen at random or persons with specific interest in a particular topic.

When: May be used for any plan or study conducted by the MPO, but required prior to the development of the Metropolitan Transportation Plan (MTP).

Notification: Results will be posted to the MPO website within 6 months of the conclusion of the survey (www.waco-texas.com/cms-mpo/) Press release will be issued on the day of web posting. Results will be presented at the next MPO Technical Committee and Policy Board meetings after web posting.

Ratings:  Educate and Inform the Public  Solicit Input from the General Public  Facilitate Information Flow between the Public and Policy-Makers  Consider Public Concerns in Decision Making  Provide Visual Representations of Proposed Actions  Meet Legal Requirements

2.2 - Activity 2: Community Workshops What: Workshops are events that provide the public “hands-on” involvement in the development of plans or programs. “Hands-on” involvement brings together professionals and citizens alike. During these workshops, the public will be invited to identify transportation needs and to propose ideas, concepts or solutions to those or other previously identified needs. A variety of visioning tools and techniques will be used to envision different tradeoffs and public preferences. The result of the workshops will be an agreed upon scenario or solution. The consensus will then lead to a policy framework that, in turn, will be used to guide transportation & land- use decision making.

Waco MPO Public Participation Plan Page 5 Who: Open to the general public.

When: Prior to development of updates to the Metropolitan Transportation Plan, the Thoroughfare Plan, the Active Transportation Plan, and in association with special studies, such as a Corridor Study.

Where: 2 different locations, minimum.

Notification requirements prior to the first Community Workshop: (Dates of all workshops to be included with each notice requirement listed below.)

2 weeks prior: Post to MPO Website (www.waco-texas.com/cms-mpo/) 2 weeks prior: E-Mail (postcard will be sent if E-Mail is unavailable) to key transportation stakeholders & interested parties (See appendix B) and to those agencies required by 23CFR450.516(a) (See appendix E) 1 week prior: E-mail reminder to key transportation stakeholders & interested parties (See appendix B) and to those agencies required by 23CFR450.516(a) (See appendix E) Per publication Legal Notice (Spanish) - advertise in publications as determined in periodic reviews with Hispanic community stakeholders Per publication Legal Notice (English) – advertise in publications as specified by City of Waco policy 3 days prior: Issue Press Release (See Appendix C) Day of: Issue 2nd Press Release (See Appendix C)

Ratings:  Educate and Inform the Public  Solicit Input from the General Public  Facilitate Information Flow between the Public and Policy-Makers  Consider Public Concerns in Decision Making  Provide Visual Representations of Proposed Actions  Meet Legal Requirements

2.3 - Activity 3: Public Comment Periods What: A period of time where the public is invited to submit formal comments on any proposed policy action by the MPO Policy Board.

Who: Open to the general public.

When: Major Action: 55 days prior to Policy Board action: 45 day comment period + 10 day revision period. For adoption of new plans or programs or amendments to the Public Participation Plan, the public comment period will begin 55 days prior to the date of proposed action and end 10 days prior to proposed action by the Policy Board.

Waco MPO Public Participation Plan Page 6 Minor Action: 20 days prior to Policy Board action: 15 day comment period + 5 day revision period. For amendments to existing plans or programs except the Public Participation Plan, begin 20 days prior to the date of proposed action; end 5 days prior to proposed action by the Policy Board.

Where: Not applicable.

Procedure: The MPO Staff will respond to all formal comments within 10 days of receipt for new plans or programs and 5 days or receipt for amendments to existing plans and programs. In order for the staff to respond, comments must be received via methods posted within the notifications identified below and prior to the posted deadline. All comments and staff responses will be forwarded to the MPO Policy Board prior to proposed actions.

Notification requirements in relation to the time period of the Public Comment Period:

Major Action: Per publication Advertise in publications as determined in periodic reviews with Hispanic community stakeholders Per publication Legal Notice (English) – advertise in publications as specified by City of Waco policy Start Date: Post to MPO website (www.waco-texas.com/cms-mpo/)

Start Date: E-mail (postcard will be sent if E-Mail is unavailable) notices to key transportation stakeholders & interested parties (See appendix B) and to those agencies required by 23CFR450.516(a) (See appendix E) Start Date: Issue Press Release (See Appendix C) 7 days before End Date: Issue 2nd Press Release (See Appendix C)

Minor Action: Per publication Advertise in publications as determined in periodic reviews with Hispanic community stakeholders Per publication Legal Notice (English) – advertise in publications as specified by City of Waco policy Start Date: Post to MPO website (www.waco-texas.com/cms-mpo/)

Start Date: E-mail (postcard will be sent if E-Mail is unavailable) notices to key transportation stakeholders & interested parties (See Appendix B) and to those agencies required by 23CFR450.516(a) (See appendix E) Start Date: Issue Press Release (See Appendix C)

Waco MPO Public Participation Plan Page 7 Ratings:  Educate and Inform the Public  Solicit Input from the General Public  Facilitate Information Flow between the Public and Policy-Makers  Consider Public Concerns in Decision Making  Provide Visual Representations of Proposed Actions  Meet Legal Requirements

2.4 - Activity 4: Informational Meetings What: Informational meetings are informal events that are intended to present information regarding major and minor policy decisions and to collect feedback from the general public. Although these meetings are intended to be informal, each meeting will have a short presentation to provide the following information: 1. The purpose of the meeting; 2. A brief description of the document being acted on; and 3. The action being requested from the Policy Board.

Who: Open to the general public.

When: Prior to all major and minor policy actions and conducted during public comment period.

Where: Major and Minor Action: Two meetings with one during business hours (9:00am to 5:00pm) and the other in the evening (5:00pm to 7:00pm). The meeting during business hours shall be at a location within 0.25 miles of the Waco Transit fixed route service.

Notification: Since Informational Meetings occur in conjunction with a Public Comment Period, notification of Informational Meetings should occur at the same time as the notification of the Public Comment Period for all major and minor policy actions.

Ratings:  Educate and Inform the Public  Solicit Input from the General Public  Facilitate Information Flow between the Public and Policy-Makers  Consider Public Concerns in Decision Making  Provide Visual Representations of Proposed Actions  Meet Legal Requirements

2.5 - Activity 5: Informational Programs on the Waco City Cable Channel What: Five to 30 minute programs where basic information is presented regarding the transportation planning process and upcoming major actions on the Metropolitan Transportation Plan (MTP), Transportation Improvement Program (TIP), or Active Transportation Plan.

Who: Cable television viewers.

Waco MPO Public Participation Plan Page 8 When: 6 weeks prior to adoption, programs will be broadcasted at various times and will continue up to the date of adoption.

Notification requirements in relation to the date of the Informational Program(s): Web postings, e-mails (postcard will be sent if E-Mail is unavailable) to transportation stakeholders / interested parties, and press release once TV schedule is determined (www.waco-texas.com/cms-mpo/).

Ratings:  Educate and Inform the Public  Solicit Input from the General Public  Facilitate Information Flow between the Public and Policy-Makers  Consider Public Concerns in Decision Making  Provide Visual Representations of Proposed Actions  Meet Legal Requirements

2.6 - Activity 6: Elected and Appointed Official Briefings What: Periodic presentations to the City Councils of member cities and McLennan County Commissioners’ Court to provide updates on MPO projects and information concerning upcoming policy decisions.

Who: Although these briefings will be directed to the elected and appointed members, these presentations will be open to the public.

When: Prior to adoption of the Metropolitan Transportation Plan (MTP).

Where: Various City Council chambers or the McLennan County Courthouse.

Notification requirements in relation to the Briefing: 2 weeks prior: Post to MPO Website. (www.waco-texas.com/cms-mpo) Additional notification to be handled by the respective agency in accordance with their requirements for notification.

Ratings:  Educate and Inform the General Public  Solicit Input from the General Public  Facilitate Information Flow between the Public and Policy-Makers  Consider Public Concerns in Decision Making  Provide Visual Representations of Proposed Actions  Meet Legal Requirements

2.7 - Activity 7: Public Hearings What: Final presentation before the MPO Policy Board where the public is invited to make final comments immediately prior to all policy actions as identified in Table 1.1.

Who: Open to the general public.

When: Policy Board meetings at which policy actions are scheduled.

Waco MPO Public Participation Plan Page 9 Where: Various locations, but no further than 0.25 miles of a published fixed route for Waco Transit.

Notification requirements in relation to the Public Hearing for policy action: 10 days prior: E-Mail (postcard will be sent if E-Mail is unavailable) notice to transportation stakeholders and interested parties Per publication Advertise in publications as determined in periodic reviews with Hispanic community stakeholders Per publication Legal Notice (English) – advertise in publications as specified by City of Waco policy 3 days prior: E-mail (postcard will be sent if E-Mail is unavailable) reminder to transportation stakeholders, interested parties and to those agencies required by 23CFR450.516(a) 3 days prior: Post agenda and background information to MPO Website (www.waco-texas.com/cms-mpo) 3 days prior: Post agenda on bulletin board of the McLennan County Courthouse 2 days prior: Issue Press Release (See Appendix C) Day of: Issue 2nd Press Release (See Appendix C)

Ratings:  Educate and Inform the Public  Solicit Input from the General Public  Facilitate Information Flow between the Public and Policy-Makers  Consider Public Concerns in Decision Making  Provide Visual Representations of Proposed Actions  Meet Legal Requirements

2.8 - Activity 8: Federally required consultation with agencies What: 23CFR450.516(b) requires that MPOs demonstrate consultation with specific agencies during development of required plans and programs.

Who: Agencies involved with either tourism or natural disaster risk reduction (Appendix F).

When: During development of drafts of Metropolitan Transportation Plan, Transportation Improvement Program, Thoroughfare Plan, the Active Transportation Plan or other relevant special studies.

Where: To be determined by the relevant agencies

Notification requirements: Direct contact with relevant agencies prior to scheduling of first community workshops

Waco MPO Public Participation Plan Page 10 Ratings:  Educate and Inform the Public  Solicit Input from the General Public  Facilitate Information Flow between the Public and Policy-Makers  Consider Public Concerns in Decision Making  Provide Visual Representations of Proposed Actions  Meet Legal Requirements

Waco MPO Public Participation Plan Page 11

Waco MPO Public Participation Plan Page 12 Section 3 – Meeting Format

Not every meeting conducted by the Waco MPO will contain major or minor policy actions. Nevertheless the public will be afforded opportunities to participate regardless of the topic of discussion. This section details these opportunities and outlines the format of the various board and committee meetings conducted by the MPO.

3.1 - MPO Policy Board Meetings What: 20-member Board consisting of elected officials and other representatives of member cities, McLennan County and TxDOT.

Actions: Approves adoption and amendment of all plans and programs for the MPO, adopts all transportation policy for the region.

Who: Open to the general public.

When: Scheduled as needed, but not less than quarterly.

Where: Various locations, but no further than 0.25 miles of a published fixed route for Waco Transit.

Participation: General Hearing: The meeting will begin with an opportunity for all persons to address the Policy Board regardless of whether the topic is on the agenda or not. The Policy Board, however, cannot respond if the topic is not on the agenda.

Policy Actions: Additional hearings will be provided on the meeting agenda for any policy action (see page 10).

Hearing Policy: All persons are given 3 minutes to speak, longer if the Policy Board chair permits. If representing a group of persons or an official association recognized by the Policy Board, then the person may speak up to 10 minutes, longer if the Policy Board chair permits.

Notification requirements in relation to scheduled meeting of the Policy Board: 1 month prior: Post date and time to MPO website (www.waco-texas.com/cms-mpo) 10 days prior: E-Mail (postcard will be sent if E-Mail is unavailable) notice to transportation stakeholders and interested parties Per publication Advertise in publications as determined in periodic reviews with Hispanic community stakeholders Per publication Legal Notice (English) – advertise in publications as specified by City of Waco policy 3 days prior: E-mail (postcard will be sent if E-Mail is unavailable) reminder to transportation stakeholders and interested parties and to those agencies required by 23CFR450.516(a) 3 days prior: Post agenda and background information to MPO Website (www.waco-texas.com/cms-mpo) 3 days prior: Post agenda on bulletin board of the McLennan County Courthouse 2 days prior: Issue Press Release (See Appendix C) Day of: Issue 2nd Press Release (See Appendix C)

Waco MPO Public Participation Plan Page 13 3.2 - MPO Technical Committee Meetings What: Committee of professional engineers and planners from member governments as well as community business leaders.

Actions: Provides recommendations to the Policy Board on all matters requiring technical advice.

Who: Open to the general public.

When: Generally one week prior to the MPO Policy Board meeting.

Where: Various locations, but no further than 0.25 miles of a published fixed route for Waco Transit.

Participation: The meeting will begin with an opportunity for all persons to address the Technical Committee for items specified on the agenda.

Hearing Policy: All persons are given 3 minutes to speak, longer if a majority of Committee members approve. If representing a group of persons or an association, then the person may speak up to 10 minutes, longer if a majority of Committee members approve.

Notification requirements in relation to scheduled meeting of the Technical Committee: 1 month prior: Post date and time to MPO website (www.waco-texas.com/cms-mpo) 10 days prior: E-Mail (postcard will be sent if E-Mail is unavailable) notice to transportation stakeholders and interested parties Per publication Advertise in publications as determined in periodic reviews with Hispanic community stakeholders Per publication Legal Notice (English) – advertise in publications as specified by City of Waco policy 3 days prior: Post agenda and background information to MPO Website (www.waco-texas.com/cms-mpo) 3 days prior: Post agenda on bulletin board of the McLennan County Courthouse 2 days prior: Issue Press Release (See Appendix C)

3.3 - Emergency Meetings What: Meetings of the Policy Board to take action on matters of life or death.

Who: Open to the general public.

When: Scheduled as needed.

Where: Various locations.

Participation: Public participation will be limited to solicitations from board members.

Notification: 2 hours prior: Post agenda on bulletin board of the McLennan County Courthouse 2 hours prior: Issue Press Release (See Appendix C)

Waco MPO Public Participation Plan Page 14 3.4 - Subcommittee Meetings What: The MPO Policy Board and Technical Committee may appoint subcommittees to study specific topics and provide recommendations to the Policy Board or Technical Committee.

Who: Open to the general public.

When: Scheduled as needed.

Where: Various locations.

Participation: Same as Policy Board or Technical Committee meetings.

Notification: Same as Policy Board or Technical Committee meetings.

3.5 - Executive Sessions What: The MPO Policy Board may call executive sessions in order to discuss the following items: 1. Pending or contemplated litigation; 2. A settlement offer; 3. An attorney/client privilege/relationship; 4. The purchase, exchange, lease, or value of real property; 5. A gift and/or donation; or 6. The appointment, employment, evaluation, reassignment, duties, discipline or dismissal of the MPO director or subordinate staff.

Who: Executive sessions are closed to the public.

When: Scheduled as needed.

Where: Various locations.

Participation: Only persons invited by the Policy Board may attend or participate in executive sessions.

Notification: 3 days prior: Post notice of executive session on MPO web site and bulletin boards of the Waco City Hall and McLennan County Courthouse.

3.6 - Note on Meeting Cancellations From time to time, MPO Policy Board and Technical Committee meetings will need to be cancelled. Should the need to cancel a meeting arise, except for the lack of a quorum, the MPO will post a notice of cancellation at the meeting location, the McLennan County Courthouse no less than 24 hours prior to the scheduled meeting time. In addition, a notice of cancellation shall be announced via press release at the applicable time. For disasters, states of emergency or other situations in which travel is considered unusually hazardous, notice of cancellation will be announced via press release no less than one hour prior to the scheduled meeting time.

In the case that a quorum of members should not be achieved for an MPO Policy Board meeting, the Policy Board chair may officially cancel the meeting 30 minutes after the scheduled meeting time. Without action, the meeting is cancelled one hour after the scheduled meeting time should a quorum not be achieved at that time. Subcommittee or Technical Committee meetings are not subject to quorum requirements.

Waco MPO Public Participation Plan Page 15 Section 4 – Future Revisions

4.1 - 5 Year Review of the Public Participation Plan These public involvement procedures shall be reviewed by the MPO staff at least once every 5 years to ensure compliance with existing federal and state law and to provide an analysis of effectiveness. The results of any review and any recommended changes shall be made available for public review for a minimum of 45 calendar days. A digital copy of the review and proposed changes shall be made available for viewing by the public on the MPO web site (www.waco-texas.com/cms-mpo/). One hard copy of the review and proposed changes shall be made available at the MPO offices. The public review period shall be posted at the McLennan County Courthouse and the Waco City hall, posted on the MPO web site (www.waco- texas.com/cms-mpo), advertised in the Waco Tribune-Herald and announced via press release. Announcements shall also be E-mailed (postcard will be sent if E-Mail is unavailable) to the MPO list of interested or affected parties. All announcements shall mention the locations and times that the review and proposed changes may be viewed and shall also mention how and where to send comments.

Once the public review period has ended, the staff will review all public comments. All public comments and staff recommendations shall be presented to the MPO Policy Board for review and appropriate action. This meeting of the MPO Policy Board shall adhere to the requirements identified for Policy Board meetings in Section 3.

4.2 - Interim Amendments to the Public Participation Plan Interim amendments are defined as any change to the public involvement requirements outside of corrections due to grammar, spelling or other typographic errors.

Interim amendments may be recommended by the MPO staff or the MPO Policy Board provided a minimum 45-day public review period be completed prior to Policy Board action. The requirements for public review shall be identical to that for the 5-year review of these procedures.

Waco MPO Public Participation Plan Page 16 Section 5 – Revision Process for April, 2018 Amendment (This section to be updated after action by Policy Board)

The review and draft document were completed and released for public review on January 24, 2018. At this time the 45-day public comment period commenced. The draft document was then submitted to the MPO Policy Board for discussion at its regularly scheduled meeting on April 19, 2018. Digital copies of the final draft were made available online at the MPO web site. Paper copies of the final draft were made available for viewing at the MPO offices as well as one other location within the Metropolitan Area. This comment period was posted on the MPO web site (www.waco-texas.com/cms-mpo), advertised in publications for English speakers as specified by City of Waco policy, advertised in publications for Spanish speakers as determined in periodic review with Hispanic community stakeholders, and announced via press release. All notices mentioned when and where copies of the draft documents were available for viewing and also mentioned how and where to send comments.

Three public informational meetings were conducted on January 29, 2018 and January 30, 2018, both at 6:00 PM, and a third on January 29, 2018 at 12:00 PM. The January 29, 2018 meetings were conducted at the Waco Transit System Administration Building and the January 30, 2018 meeting at the South Waco Community Center. These hearings were posted on the MPO web site (www.waco-texas.com/cms-mpo), posted at the McLennan County Courthouse and the Waco City hall, advertised in the Waco Tribune-Herald and announced via press release. The MPO Policy Board met on April 19, 2018 and adopted the amended Public Participation Plan. A public hearing was conducted during the meeting prior to Policy Board action. The hearing was posted on the MPO web site, advertised in the Waco Tribune-Herald and announced via press release. All comments received during the public comment period were forwarded to the Policy Board prior to this meeting.

Waco MPO Public Participation Plan Page 17 Appendix A – Metropolitan Area Map

Waco MPO Public Participation Plan Page 18 Appendix B – Key Transportation Stakeholders

Company / Agency Transportation Interest Alta Vista Neighborhood Association Community Representative Austin Ave Neighborhood Association Community Representative Axtell ISD School District Baylor Neighborhood Association Community Representative Baylor University University / College Baylor University Chamber of Commerce Business Representative Bellmead Chamber of Commerce Business Representative Bosqueville ISD School District Brazos Neighborhood Association Community Representative Brazos Valley Travel LLC Bus Charter / Taxi Brook Oaks Neighborhood Association Community Representative Brookview Neighborhood Association Community Representative Bruceville-Eddy ISD School District Business Resource Center Business Representative Carver Neighborhood Association Community Representative Cedar Ridge Neighborhood Association Community Representative Cen-Tex African American Chamber of Business Representative Commerce Cen-Tex Hispanic Chamber of Commerce Business Representative Central Freight Lines, Inc. Freight / Logistics Central Texas Senior Ministry dba Public Transportation Provider MEALS & WHEELS Central Texas Trails Bus Charter / Taxi China Spring ISD School District Connally ISD School District Crawford ISD School District Dean-Highland Neighborhood Association Community Representative Durham School Services Bus Charter / Taxi Gholson ISD School District Greater Crawford Chamber of Commerce Business Representative & Agriculture Greater Hewitt Chamber of Commerce Business Representative Greater Waco Chamber of Commerce Business Representative Hallsburg ISD School District

Waco MPO Public Participation Plan Page 19 Company / Agency Transportation Interest Heart of Texas Builders Association Business Representative Heart of Texas Neighborhood Association Community Representative Heart of Texas Workforce Board Social Services Hillcrest Health System Hospital / Large Employer Kendrick Neighborhood Association Community Representative L-3 Communications Integrated Systems Large Employer Lacy-Lakeview Chamber of Commerce Business Representative Landon Branch Neighborhood Community Representative Association LaVega ISD School District Lorena ISD School District Mart Chamber of Commerce Business Representative Mart ISD School District McGregor Chamber of Commerce Business Representative McGregor Economic Development Business Representative Corporation McGregor ISD School District McLennan Community College University / College McLennan County Farm Bureau Agriculture Midway ISD School District Mid-Way Transportation, Inc. Freight / Logistics Moody Chamber of Commerce Business Representative Moody ISD School District Mountainview Neighborhood Association Community Representative North East Riverside NA Community Representative North Lake Waco Neighborhood Community Representative Association North Waco Community Association Community Representative Oakwood Neighborhood Association Community Representative Parkdale / Viking Hills Neighborhood Community Representative Association Providence Health Center Hospital / Large Employer Richland Hills Neighborhood Association Community Representative Riesel ISD School District Robinson Chamber of Commerce Business Representative Robinson ISD School District

Waco MPO Public Participation Plan Page 20 Company / Agency Transportation Interest Sanger Heights Neighborhood Community Representative Association Tejas Logistics Freight / Logistics Texas Dept of Mental Health & Mental Social Services Retardation Texas Dept of State Health Services Social Services Texas Dept of Transportation State Transportation Agency Texas State Technical College University / College Timbercrest Neighborhood Association Community Representative University Neighborhood Association Community Representative Valley Mills Chamber of Commerce Business Representative Valley Mills ISD School District Waco – McLennan County Economic Business Representative Development Corporation Waco ISD School District Waco Transit Public Transit Provider West Chamber of Commerce Business Representative West ISD School District West Waco Neighborhood Association Community Representative Woodway Chamber of Commerce Business Representative Yellow Cab of Waco Bus Charter / Taxi

Waco MPO Public Participation Plan Page 21 Appendix C – List of Media for Press Releases

Company / Agency Transportation Interest 211 HOTCOG Public Service Anchor Newspaper Newspaper Clear Channel Communications Radio Deaf Link Public Service FM 94.5 KBCT Radio Station HHSC TX Television KWTX Channel 10 Television KXXV Channel 25 Television KCEN TV Channel 6 Television KWKT Channel 44 Television MIX 92.9 KLRK Radio News 8 Austin Television Print publications for Spanish speakers News publications determined per periodic review with Hispanic Community Print publications for English speakers News publications as specified by City of Waco policy

Waco MPO Public Participation Plan Page 22 Appendix D – Matrix of Notification Requirements by type of Policy Action

Waco MPO Public Participation Plan Page 23

Appendix E – Agencies required for direct notification of Major or Minor Policy Board Actions per 23CFR450.516(a)

A. Public Ports B. Private Providers of Transportation a. Intercity bus operators b. Employer-based commuting programs, such as carpool programs c. Vanpool programs d. Transit benefits programs e. Parking cash-out programs f. Shuttle programs g. Telework programs

As of January 10, 2018 the following agencies located within the Waco Metropolitan Area were identified as meeting the requirements for direct notification under 23CFR450.516(a):

Company / Agency Location Agency Type Greyhound Bus Lines 301 S 8th St, Waco Intercity bus operator Tornado Bus Company 1900 Speight Ave, Waco Intercity bus operator

MPO staff will maintain a separate list of agencies meeting these statutory requirements for direct notification in order that necessary notifications may begin immediately after establishment.

Appendix F – Agencies involved with Tourism or Natural Disaster Risk Reduction Note: List current as of January 10, 2018

Company / Agency Location Agency Type Waco Convention and Visitors 100 Washington Ave, Waco Tourism Bureau McLennan County Office of 721 N 4th St, Waco Natural Disaster Risk Emergency Management Reduction

MPO staff will maintain a separate list of agencies involved in tourism or natural disaster risk mitigation in order to conduct appropriate consultation during development of plans and programs identified in activity 8.

Waco MPO Public Participation Plan Page 24